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Ricoh Aficio IS 2425, Operating Instructions Manual

The Ricoh Aficio IS 2425 is a high-performance document scanner designed for efficient and reliable scanning operations. With its user-friendly interface and advanced features, this device helps streamline your document management process. Find the free PDF manual for the Ricoh Aficio IS 2425 to download on our website manualshive.com for hassle-free setup and operation guidance.

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179

6

❖

E-mail Information Language

Select the language in which e-mail information such as title, document
name, and sender's name is sent.
Select one of the following 20 languages:
British English, American English, German, French, Italian, Spanish, Dutch,
Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Danish,
Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul.
The e-mail text which is a template cannot be changed.
The default setting is 

British English

.

❖

Store File Priority

Select 

[

Send & Store

]

, 

[

Store Only

]

, or 

[

Off

]

 as the default that is displayed when

modes are cleared or reset, or immediately after the operation switch is
turned on.
The default setting is 

Off

.

If you select 

[

Send & Store

]

, "Send & Store" appears in 

[

Scanner Features

]

, and

files are stored and sent simultaneously.
If you select 

[

Store Only

]

, "Store Only" appears in 

[

Scanner Features

]

, and files

are only stored.
If you select 

[

Off

]

, 

[

Scanner Features

]

 shows that nothing has been selected. If

you want to store files, specify 

[

Store File

]

 for scanning.

❖

Stored File E-mail Method

Specify the e-mail setting for sending stored files. You can select 

[

Send File

]

 or

[

Send URL Link

]

. This setting can be used for the following:

The default setting is 

Send File

.

• Sending Stored Files by E-mail
• Simultaneous Storage and Sending by E-mail
If you select 

[

Send File

]

, actual files are attached to e-mails.

If you select 

[

Send URL Link

]

, URL Links to file locations are attached to e-mails.

Reference

p.3 “Accessing User Tools”

Summary of Contents for Aficio IS 2425

Page 1: ...For safe and correct use be sure to read the Safety Information in About This Machine before using the machine Connecting the Machine System Settings Copier Document Server Features Facsimile Features Printer Features Scanner Features Registering Addresses and Users for Facsimile Scanner Functions Other User Tools Appendix 1 2 3 4 5 6 7 8 9 ...

Page 2: ...ions might not be available in some countries For details please contact your local dealer Depending on which country you are in certain units may be optional For details please contact your local dealer Caution Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure Notes The model names of the machines do ...

Page 3: ...settings and Address Book procedures such as register ing fax numbers e mail addresses and user codes Also refer to this manual for explanations on how to connect the machine Troubleshooting Provides a guide to solving common problems and explains how to replace paper toner and other consumables Security Reference This manual is for administrators of the machine It explains security func tions tha...

Page 4: ...erence Printer Guide Quick Reference Scanner Guide PostScript3 Supplement UNIX Supplement Manuals for DeskTopBinder Lite DeskTopBinder Lite Setup Guide DeskTopBinder Introduction Guide Auto Document Link Guide Note Manuals provided are specific to machine types For UNIX Supplement please visit our Web site or consult an authorized dealer PostScript3 Supplement and UNIX Supplement include descripti...

Page 5: ...et Fax 15 Settings Required to Use E mail Function 19 Settings Required to Use Scan to Folder Function 22 Settings Required to Use the Network Delivery Scanner 24 Settings Required to Use Network TWAIN Scanner 26 Settings Required to Use Document Server 28 Using Utilities to Make Network Settings 30 Connecting the Machine to a Telephone Line and Telephone 38 Connecting the Telephone Line 38 Select...

Page 6: ...ging and Deleting an Auto Document 115 Storing and Changing an Auto Document 115 Deleting an Auto Document 117 Programming Changing and Deleting a Scan Size 118 Deleting a Scan Size 119 Forwarding 120 Programming an End Receiver 121 Quitting the Forwarding Function 122 Forwarding Mark 122 Parameter Settings 123 Changing the User Parameters 128 Printing the User Parameter List 129 Special Senders t...

Page 7: ...istering Addresses and Users for Facsimile Scanner Functions Address Book 181 Managing names in the Address Book 184 Sending fax by Quick Dial 184 Sending e mail by Quick Dial 184 Sending scanned files to a shared folder directly 185 Preventing unauthorized user access to shared folders from the machine 185 Managing users and machine usage 185 Registering Names 186 Registering Names 186 Changing a...

Page 8: ...a Group 240 Registering a Protection Code 241 Registering a Protection Code to a Single User 241 Registering a Protection Code to a Group User 242 Registering the Transfer Request 244 Registering a Transfer Station Receiving Station 245 Changing a Transfer Station Receiving Station 248 Deleting a Transfer Station Receiving Station 250 Registering SMTP and LDAP Authentication 251 SMTP Authenticatio...

Page 9: ...read these notes They can be found in the Safety Information section of About This Machine Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations Indicates supplementary explanations of the machine s functions and instruc tions on resolving user errors This symbol is loca...

Page 10: ...about 3 kgf will damage the display panel To display the following screen press the User Tools Counter key to display the User Tools menu and then press System Settings Using the System Settings menu screen as an example this section explains how to use the machine s display panel 1 The menu tabs for various set tings appear To display the setting you want to specify or change press the appropriat...

Page 11: ...gs This section describes how to change the settings of User Tools Important If Administrator Authentication Management is specified contact your ad ministrator A Press the User Tools Counter key B Select the menu To change the System Settings press System Settings To change the Copier Document Server Features press Copier Document Server Features To change the Facsimile Features press Facsimile F...

Page 12: ...es p 161 Printer Features p 173 Scanner Features p 255 Other User Tools Quitting User Tools This section describes how to end User Tools A Press the User Tools Counter key Note You can also quit User Tools by pressing Exit Menu Protect Using Menu Protect you can prevent unauthenticated users from changing the user tools Menu Protect can be specified for each of the following user tools menus Copie...

Page 13: ...he network environment 1 IEEE 1284 port optional Port for connecting the IEEE 1284 inter face cable 2 USB2 0 port Port for connecting the USB2 0 interface cable 3 10BASE T 100BASE TX port Port for connecting the 10BASE T or 100BASE TX cable 4 Wireless LAN port optional Port for using the wireless LAN Note You cannot install two or more of the options below IEEE 802 11b wireless LAN board IEEE 1284...

Page 14: ...tant If the main power switch is on turn it off A A ferrite core for the Ethernet cable is supplied with this machine Make a loop in the cable about 9cm 3 5 inch 1 from the machine end of the cable Attach the ferrite core B Make sure the main power switch of the machine is off C Connect the Ethernet interface cable to the 10BASE T 100BASE TX port AEV047S AJO006S ...

Page 15: ...r green Lights up green when the machine is connected correctly to the network B Indicator yellow Lights up yellow when 100 BASE TX is in operation Goes off when 10 BASE T is in operation Note For details about installing the printer driver see Preparing the Machine Printer Reference Reference Turning On the Power About This Machine Preparing the Machine Printer Reference AME005S ...

Page 16: ...hine and your computer The USB2 0 interface board is supported by Windows Me 2000 XP Windows Server 2003 Mac OS X 10 3 3 or higher For Windows Me Make sure to install USB Printing Support When used with Windows Me only a speed equal to that of USB1 1 is possible For Mac OS To use Macintosh the machine must be equipped with the PostScript 3 option When used with Mac OS X 10 3 3 or higher a transfer...

Page 17: ...le into the interface connector on the host computer Check the shape of the connector to the computer Connect the cable firmly E Turn on the main power switch of the machine F Turn on the host computer When using Windows 95 98 Me 2000 XP and Windows Server 2003 a printer driver installation screen might appear when the computer is turned on If this happens click Cancel on the screen Note For detai...

Page 18: ... machine For details about how to set the IP address and subnet mask from the control panel of the machine see Interface Settings Before using this machine with an IEEE 802 11b Wireless LAN connection you must select IEEE 802 11b in LAN Type Reference p 47 Network Setup Procedure This section describes how to setup IEEE 802 11b wireless LAN interface Set up IEEE 802 11b wireless LAN according to t...

Page 19: ...lities to Make Network Settings For details about the setting items see IEEE 802 11b Reference p 51 IEEE 802 11b p 30 Using Utilities to Make Network Settings Checking the Connection This section describes how to check the wireless LAN connection Make sure the LED of the IEEE 802 11b interface unit is lit When using in infrastructure mode 1 If LAN Type on the Interface Settings Network screen is n...

Page 20: ...inting a configuration page see Print List Reference p 162 Printing the Configuration Page Checking the Signal This section describes how to check the machine s radio wave status When using in infrastructure mode you can check the machine s radio wave sta tus using the control panel A Press System Settings B Press Interface Settings C Press IEEE 802 11b D Press Wireless LAN Signal The machine s ra...

Page 21: ...IP Address Necessary Interface Settings Network Gateway Address As required Interface Settings Network DNS Configuration As required Interface Settings Network DDNS Configuration As required Interface Settings Network Domain Name As required Interface Settings Network WINS Configuration As required Interface Settings Network NW Frame Type As required Interface Settings Network LAN Type Necessary I...

Page 22: ...ration As required Interface Settings Network Domain Name As required Interface Settings Network WINS Configuration As required Interface Settings Network NW Frame Type As required Interface Settings Network LAN Type Necessary Interface Settings Network Ethernet Speed As required Interface Settings Network Effective Protocol Necessary Interface Settings Network NCP Delivery Protocol As required In...

Page 23: ... Tool Setting Requirements Interface Settings Network IP Address Necessary Interface Settings Network Gateway Address Necessary Interface Settings Network DNS Configuration As required Interface Settings Network DDNS Configuration As required Interface Settings Network Domain Name As required Interface Settings Network WINS Configuration As required Interface Settings Network LAN Type Necessary In...

Page 24: ...ress E mail Communication Port and Fax E mail Account must be specified in or der to receive Internet Fax When setting POP before SMTP to On check POP3 port number in E mail Communication Port Reference p 47 Interface Settings p 53 File Transfer File Transfer Reception Protocol Necessary File Transfer POP3 IMAP4 Settings As required File Transfer Administrator s E mail Address As required File Tra...

Page 25: ...ssary Interface Settings Network Permit SNMPv3 Communication As required Interface Settings Network Permit SSL TLS Communication As required Interface Settings Network Host Name As required Interface Settings IEEE 802 11b Communication Mode Necessary Interface Settings IEEE 802 11b SSID Setting As required Interface Settings IEEE 802 11b Channel As required Interface Settings IEEE 802 11b WEP Encr...

Page 26: ...is set to On you must also make settings for Recep tion Protocol and POP3 IMAP4 Settings When SMTP Authentication is set to On you must also make settings forAd ministrator s E mail Address E mail Communication Port and Fax E mail Account must be specified in or der to receive Internet Fax When setting POP before SMTP to On check POP3 port number in E mail Communication Port Reference p 47 Interfa...

Page 27: ...ace Settings Network Effective Protocol Necessary Interface Settings Network Ethernet Speed As required Interface Settings Network LAN Type Necessary Interface Settings Network NCP Delivery Protocol As required Interface Settings Network Permit SNMPv3 Communication As required Interface Settings Network Host Name As required File Transfer SMTP Server Necessary File Transfer SMTP Authentication As ...

Page 28: ...ttings see Interface Settings and File Transfer Menu User Tool Setting Requirements Interface Settings Network IP Address Necessary Interface Settings Network Gateway Address Necessary Interface Settings Network DNS Configuration As required Interface Settings Network DDNS Configuration As required Interface Settings Network Domain Name As required Interface Settings Network WINS Configuration As ...

Page 29: ...53 File Transfer Interface Settings IEEE 802 11b WEP Encryption Setting As required Interface Settings IEEE 802 11b Transmission Speed As required File Transfer SMTP Server Necessary File Transfer SMTP Authentication As required File Transfer POP before SMTP As required File Transfer Reception Protocol As required File Transfer POP3 IMAP4 Settings As required File Transfer Administrator s E mail A...

Page 30: ...erface Settings Network IP Address Necessary Interface Settings Network Gateway Address Necessary Interface Settings Network DNS Configuration As required Interface Settings Network DDNS Configuration As required Interface Settings Network Domain Name As required Interface Settings Network WINS Configuration As required Interface Settings Network Effective Protocol Necessary Interface Settings Net...

Page 31: ... Interface Settings Network DDNS Configuration As required Interface Settings Network Domain Name As required Interface Settings Network WINS Configuration As required Interface Settings Network Effective Protocol Necessary Interface Settings Network LAN Type Necessary Interface Settings Network NCP Delivery Protocol As required Interface Settings Network Permit SNMPv3 Communication As required In...

Page 32: ...er Tool Setting Requirements Interface Settings Network IP Address Necessary Interface Settings Network Gateway Address As required Interface Settings Network DNS Configuration As required Interface Settings Network DDNS Configuration As required Interface Settings Network Domain Name As required Interface Settings Network WINS Configuration As required Interface Settings Network Effective Protoco...

Page 33: ...nterface Settings Network DDNS Configuration As required Interface Settings Network Domain Name As required Interface Settings Network WINS Configuration As required Interface Settings Network Effective Protocol Necessary Interface Settings Network LAN Type Necessary Interface Settings Network NCP Delivery Protocol As required Interface Settings Network Permit SNMPv3 Communication As required Inte...

Page 34: ... the se lected interface takes precedence Reference p 47 Interface Settings Menu User Tool Setting Requirements Interface Settings Network IP Address Necessary Interface Settings Network Gateway Address As required Interface Settings Network DNS Configuration As required Interface Settings Network DDNS Configuration As required Interface Settings Network Domain Name As required Interface Settings ...

Page 35: ...ress As required Interface Settings Network DNS Configuration As required Interface Settings Network DDNS Configuration As required Interface Settings Network Domain Name As required Interface Settings Network WINS Configuration As required Interface Settings Network Effective Protocol Necessary Interface Settings Network LAN Type Necessary Interface Settings Network NCP Delivery Protocol As requi...

Page 36: ...ce takes precedence Reference p 47 Interface Settings Menu User Tool Setting Requirements Interface Settings Network IP Address Necessary Interface Settings Network Gateway Address As required Interface Settings Network DNS Configuration As required Interface Settings Network DDNS Configuration As required Interface Settings Network Domain Name As required Interface Settings Network WINS Configura...

Page 37: ...dress As required Interface Settings Network DNS Configuration As required Interface Settings Network DDNS Configuration As required Interface Settings Network Domain Name As required Interface Settings Network WINS Configuration As required Interface Settings Network Effective Protocol Necessary Interface Settings Network LAN Type Necessary Interface Settings Network NCP Delivery Protocol As requ...

Page 38: ...ettings using utilities Change settings by using Web Image Monitor SmartDeviceMonitor for Admin and telnet Network IP Address Auto Obtain DHCP Web Image Monitor Can be used for specifying the setting SmartDeviceMonitor for Admin Can be used for specifying the setting telnet Can be used for specifying the setting Network IP Address Specify IP Address Web Image Monitor Can be used for specifying the...

Page 39: ...r for Admin Cannot be used for specifying the setting telnet Can be used for specifying the setting Network Domain Name Specify Domain Name Web Image Monitor Can be used for specifying the setting SmartDeviceMonitor for Admin Cannot be used for specifying the setting telnet Can be used for specifying the setting Network WINS Configuration On Primary WINS Server Web Image Monitor Can be used for sp...

Page 40: ...tive Protocol SMB Web Image Monitor Can be used for specifying the setting SmartDeviceMonitor for Admin Can be used for specifying the setting telnet Can be used for specifying the setting Network Effective Protocol AppleTalk Web Image Monitor Can be used for specifying the setting SmartDeviceMonitor for Admin Can be used for specifying the setting telnet Can be used for specifying the setting Net...

Page 41: ... setting SmartDeviceMonitor for Admin Cannot be used for specifying the setting telnet Can be used for specifying the setting Network SMB Work Group Web Image Monitor Can be used for specifying the setting SmartDeviceMonitor for Admin Cannot be used for specifying the setting telnet Can be used for specifying the setting Network Ethernet Speed Web Image Monitor Cannot be used for specifying the se...

Page 42: ...the setting SmartDeviceMonitor for Admin Cannot be used for specifying the setting telnet Cannot be used for specifying the setting Network Permit SSL TLS Communication Ciphertext Priority Web Image Monitor Cannot be used for specifying the setting SmartDeviceMonitor for Admin Cannot be used for specifying the setting telnet Cannot be used for specifying the setting Network Permit SSL TLS Communic...

Page 43: ...itor for Admin Cannot be used for specifying the setting telnet Can be used for specifying the setting IEEE 802 11b Transmission Speed Web Image Monitor Cannot be used for specifying the setting SmartDeviceMonitor for Admin Cannot be used for specifying the setting telnet Can be used for specifying the setting File Transfer SMTP Server Web Image Monitor Can be used for specifying the setting Smart...

Page 44: ...Monitor for Admin Cannot be used for specifying the setting telnet Cannot be used for specifying the setting File Transfer E mail Reception Interval Web Image Monitor Can be used for specifying the setting SmartDeviceMonitor for Admin Cannot be used for specifying the setting telnet Cannot be used for specifying the setting File Transfer Max Reception E mail Size Web Image Monitor Can be used for ...

Page 45: ...e Transfer Scanner Recall Interval Time Web Image Monitor Cannot be used for specifying the setting SmartDeviceMonitor for Admin Cannot be used for specifying the setting telnet Cannot be used for specifying the setting File Transfer Number of Scanner Recalls Web Image Monitor Cannot be used for specifying the setting SmartDeviceMonitor for Admin Cannot be used for specifying the setting telnet Ca...

Page 46: ...e use a snap in modular type connector Important Make sure the connector is the correct type before you start 1 External telephone connector 2 G3 analog line interface connector 3 Extra G3 line interface connector Selecting the Line Type This section describes how to select the line type Select the line type to which the machine is connected There are two types tone and pulse dial Select the line ...

Page 47: ...es made count up or the number of copies yet to be made count down The default setting is Up count up Function Priority Specify the mode to be displayed immediately after the operation switch is turned on or when System Reset mode is turned on The default setting is Copier Print Priority Print Priority is given to the mode selected When Interleave is selected the current print job will be interrup...

Page 48: ...nts using the number keys The default setting for Set Time is 3 seconds Output Copier copier Specify a tray to which documents are delivered 1 Internal Tray 1 2 Internal Tray 2 3 Finisher Upper Tray 4 Finisher Shift Tray The default setting is Internal Tray 1 Output Document Server Document Server Specify a tray to which documents are delivered The default setting is Internal Tray 1 Output Facsimi...

Page 49: ... varies depending on the type of finisher shift tray and output tray specified for interruption When 500 sheet finisher is the finisher shift tray When the output tray specified for the interrupting job is the finisher tray the interrupting job will be delivered to internal tray 1 When the output tray specified for the interrupting job is not the finisher tray the interrupting job will be delivere...

Page 50: ...ded in the paper tray The paper sizes you can set for tray 1 3 and 4 are as follows A3L B4 JISL A4K A4L B5 JISK B5 JISL A5L 8KL 16KK 16KL 11 17 L 81 2 14 L 81 2 11 K 81 2 11 L 51 2 81 2 L 71 4 101 2 L 8 13 L 81 2 13 L 81 4 13 L 11 14 L 81 4 14 L 8 101 2 L 8 101 2 K custom size 140 297 mm 5 52 11 69 wide x 182 432 mm 7 17 17 00 long The paper sizes you can set for tray 2 are as follows A3L B4 JISL ...

Page 51: ...er Letterhead Pre printed Paper Prepunched Paper Label Paper Bond Paper Thick Paper OHP Thin Paper Cardstock The default setting for Paper Type is No Display The default setting for Copying Method in Duplex is 2 Sided Copy The default setting for Apply Auto Paper Select is Yes When paper of the same type and size is loaded in two different paper trays and you want to specify tray for 2 Sided Copy ...

Page 52: ...ecify the size of the paper in the bypass tray when printing data from the computer The paper sizes you can set for bypass tray are as follows A3L B4 JISL A4K A4L B5 JISK B5 JISL A5K A5L A6L 11 17 L 81 2 14 L 81 2 11 K 81 2 11 L 51 2 81 2 L 71 4 101 2 K 71 4 101 2 L 8 13 L 81 2 13 L 81 4 13 L 8KL 16KK 16KL 41 8 91 2 L 37 8 71 2 L C5 EnvL C6 EnvL DL EnvL The default setting is A4K You can specify a...

Page 53: ...et the amount of time the machine waits before switching the panel off after copying has finished or the last operation is performed Enter a time interval between 10 seconds and 240 minutes using the number keys The default setting is 1 minute s System Auto Reset Timer The System Reset setting automatically switches the screen to that of the func tion set in Function Priority when no operations ar...

Page 54: ...rom 10 to 999 seconds using the number keys The default setting time is On 60 seconds Set Date Set the date for the copier s internal clock using the number keys To change between year month and day press and Set Time Set the time for the copier s internal clock using the number keys Enter the time using the 24 hour format in 1 second increments To change between hours minutes and seconds press an...

Page 55: ...ical address MAC address also appears Gateway Address A gateway is a connection or interchange point between two networks Specify the gateway address for the router or host computer used as a gate way The default setting is 000 000 000 000 DNS Configuration Make settings for the DNS server When you select Specify enter the DNS Server IP address as xxx xxx xxx xxx x indicates a number The default s...

Page 56: ...acters and spaces cannot be entered Do not set a computer name starting with RNP and rnp Use uppercase letters for alphabets SMB Work Group Specify the SMB work group Enter the computer name using up to 15 characters and spaces cannot be entered Use uppercase letters for alphabet Ethernet Speed Set the access speed for networks The default setting is Auto Select Select a speed that matches your ne...

Page 57: ...or the specified equipment Permit SNMP V3 Communication Set the encrypted communication of SNMPv3 The default setting is Encryption Clear Text If you select to Encryption Only you need to set an encryption password for the machine Permit SSL TLS Communication Set the encrypted communication of SSL TLS The default setting is Ciphertext Priority If you set to Ciphertext Only you need to install the ...

Page 58: ... level for the select signal of the parallel interface The default setting is High Input Prime Sets whether to validate or invalidate the input prime signal upon reception Normally you do not need to change this setting The default setting is Invalid Bidirectional Communication Sets the printer s response mode to a status acquisition request when using a parallel interface If you experience proble...

Page 59: ...ifies a channel when you select 802 11b ad hoc mode or ad hoc mode The default setting is 11 The following channels are available Metric version 1 14 Inch version 1 11 WEP Encryption Setting Specifies the encryption of the IEEE 802 11b wireless LAN If this is set to Active you must enter the WEP key WEP The default setting is Inactive Encryption 10 alphanumeric characters must be entered for 64 bi...

Page 60: ...environment The configuration page shows the current network settings and network infor mation A Press System Settings B Press Interface Settings C Press Print List D Press the Start key The configuration page is printed E Press Exit F Press the User Tools Counter key Note You can also exit by pressing Exit on the User Tools main menu ...

Page 61: ...the ScanRouter delivery software for each fax line The default setting for Line 1 is Do not Deliver The default setting for Line 2 is Do not Deliver The default setting for Line 3 is Do not Deliver Print at Deliver Specifies whether or not received fax documents sent to ScanRouter deliv ery software should also be printed at the same time The default setting is Do not Print File to Deliver Specifi...

Page 62: ...equires entering the user name and password If the SMTP server requires authentication set SMTP Authentication to On and then specify the user name password and encryption Enter the user name using up to 191 characters Spaces cannot be entered De pending on the SMTP server type realm must be specified Add after the user name as in user name realm Enter the password using up to 63 characters Spaces...

Page 63: ... authentication before sending e mail via the SMTP server set POP before SMTP to On E mail is sent to the SMTP server after the time specified for Wait Time after Authent has elapsed If you select On enter server name in POP3 IMAP4 Settings Also check POP3 port number in E mail Communication Port Reception Protocol Specify Reception Protocol for receiving Internet Fax The default setting is POP3 P...

Page 64: ...tion Port Specify the port numbers for receiving Internet faxes The specified POP3 port number is used for POP before SMTP The default setting for POP3 is 110 The default setting for IMAP4 is 143 The default setting for SMTP is 25 Enter a port number between 1 and 65535 using the number keys and then press the q key E mail Reception Interval Specify in minutes the time interval for receiving Inter...

Page 65: ...ge F Press Change G Enter a name and then press OK Enter the name using up to 20 characters H Press Edit To start a new line press OK to return to the e mail message screen and then press TNext in Select Line to Edit I Enter the text and then press OK Enter up to five lines of text Each line can consist of up to 80 characters J Press OK K Press Exit Delete A Press System Settings B Press File Tran...

Page 66: ...ject E Press Delete F Select the subject to delete The confirmation message about deleting appears G Press Yes H Press Exit Scanner Recall Interval Time Specifies the interval the machine waits before resending a scan file if it can not be sent to the delivery server or mail server The default setting is 300 seconds The interval time can be set from 60 to 999 seconds in one second increments using...

Page 67: ...ail address will appear in the From box If you do not specify the sender when sending a file by e mail under the fax function or if the specified e mail address is not registered in the ma chine s address book the machine s e mail address will appear in the From box If the machine does not have an e mail address the adminis trator s e mail address will appear in the From box Off If you select Off ...

Page 68: ...entication register the user code Using the Printer PC Control function you can obtain a log of prints cor responding to the codes entered using the printer driver For details about Basic Authentication Windows Authentication LDAP Authentication and Integration Server Authentication consult your ad ministrator Copier Document Server Facsimile Scanner Printer Printer PC Control Basic Auth Windows A...

Page 69: ...he number of prints made under each function Display Clear Print Counter per User Allows you to view and print the numbers of prints accessed with user codes and to set those values to 0 Press UPrevious and TNext to show all the numbers of prints The number of prints may differ from the counter values shown in Display Print Counter Print Counter List for All Users Prints the counter value for all ...

Page 70: ...n register the protocol path port number and server name Add to Group You can put names registered in the Address Book into a group Delete You can delete a name from the Address Book You can register up to 2 000 names You can register up to 100 user codes If you add the optional user account enhance unit you can register up to 500 user codes You can also register and manage names in the Address Bo...

Page 71: ...election registration number fax destination IP Fax destination or e mail address Delete Deletes a Transfer request You can register up 10 transfer requests Address Book Change Order Changes the order of registered names You can rearrange the order of items on the same page but you cannot move items to another page For example you cannot move an item from PLANNING OPQ to DAI LY CD A Press System S...

Page 72: ...an also select a name using the number keys Print Address Book Destination List You can print the destination list registered in the Address Book Print in Title 1 Order Prints the Address Book in Title 1 order Print in Title 2 Order Prints the Address Book in Title 2 order Print in Title 3 Order Prints the Address Book in Title 3 order Print Group Dial List Prints the group Address Book A Press Sy...

Page 73: ...r a specified period of time The default setting is Yes After 3 day s If you select Yes documents stored subsequently are deleted after the spec ified period If you select No documents are not automatically deleted If you select Yes enter a number of days from 1 to 180 in 1 day increments The default is 3 days this means documents are deleted 3 days 72 hours af ter they are stored Delete All Files...

Page 74: ...lt setting is Off When Use LDAP Server is set to Off Search LDAP will not appear on the searching display AOF Always On Specify whether or not to use Auto Off The default setting is On Firmware Version You can check the version of the software installed in this machine Network Security Level For details about this function consult your administrator Reduce Recovery Time You can specify whether or ...

Page 75: ...section describes how to program change the LDAP server A Press System Settings B Press Administrator Tools C Press Program Change Delete LDAP Server D Check that Program Change is selected E Select the LDAP server you want to program or change When programming the server select Not Programmed F Set each item as necessary G Press OK after setting each item For details about LDAP server see Program...

Page 76: ...LDAP server This section describes how to specify the LDAP server settings To enter an identification name This section describes how to enter a identification name A Press Change under Name Register a name for the LDAP server that will appear on the server selection screen of the LDAP search operation B Enter the server s identification name C Press OK To enter a server name This section describe...

Page 77: ...ill result in error Check your server environment and enter any required specifications C Press OK To enter a port number This section describes how to enter a port number A Press Change under Port No Specify the port number for communicating with the LDAP server Specify a port that is compliant with your environment B Enter the port number using the number keys and then press the q key When SSL i...

Page 78: ... TNext B Press Change under User Name When On or High Security is selected for the authentication setting use the administrator account name and password Do not enter the administrator account name and password when using authentication for each individual or each search C Enter the user name and then press OK Procedures for the user name setting differ depending on server environ ment Check your ...

Page 79: ... search conditions A Press TNext twice B Press Change for items you want to use as search conditions from the fol lowing Name E mail Address Fax Number Company Name and Depart ment Name You can enter an attribute as a typical search keyword Using the entered at tribute the function searches the LDAP server s Address Book C Enter the attribute you want to use when searching for e mail addresses and...

Page 80: ...splayed on the control panel during the search For example to search e mail addresses by employee number enter employeeNo in the Attribute field and Employee No in the key display field The attribute value may change depending on the server environment Check the attribute complies with your server environment before setting it D Press Change under Key Display E Enter the key display and then press...

Page 81: ...hen Auto Pa per Select is selected This function is called Auto Tray Switching This setting specifies whether to use Auto Tray Switching or not With Image Rotation Use to copy when using the Auto Tray Switching function Without Image Rotation Only copies with Auto Tray Switching if you load paper of the same size and in the same orientation in two or more trays If the paper is not the same size or...

Page 82: ...opy Quality You can adjust the quality level of copies for each original type Text Text Photo Photo Pale Generation Copy Text Adjust text sharpness The default setting is Normal Custom Setting is the value set during service setup Choosing Sharp or Sort affects the outline sharpness of text Text Photo When there are photo s and text on the original select which takes prior ity The default setting ...

Page 83: ... the type of the Duplex function effective when the power is turned on or modes cleared The default setting is 1 Sided 1 Sided Metric version 1 Sided 2 Sided Inch version Copy Orientation in Duplex Mode You can set the copy orientation when making two sided copies The default setting is Top to Top Original Orientation in Duplex Mode You can set the original orientation when making two sided copies...

Page 84: ...4 is 1 Sided 1 Sided Combine 4 originals The default setting for Copy Function Key F5 is Create Margin Document Server Storage Key F1 F5 You can assign frequently used functions to function keys F1 to F5 You can also change assigned functions The default setting for Document Server Storage Key F1 is 2 Sided Original Top to Top The default setting for Document Server Storage Key F2 is 1 Sided 1 Sid...

Page 85: ...ber keys Enlarge 1 5 You can customize available enlargement ratios by pressing Reduce Enlarge followed by Enlarge The default setting for Enlarge 1 is 115 Metric version 121 Inch version The default setting for Enlarge 2 is 122 Metric version 129 Inch version The default setting for Enlarge 3 is 141 Metric version 155 Inch version The default setting for Enlarge 4 is 200 Metric version 200 Inch v...

Page 86: ...ion The default setting for Reduce 6 is 82 Metric version 85 Inch version When selecting User Redc Ratio enter a ratio using the number keys in the range of 25 to 99 Priority Setting Reduce You can set the ratio with priority when Reduce Enlarge is pressed followed by Reduce The default setting is 71 Metric version 73 Inch version Ratio for Create Margin You can set a Reduce Enlarge ratio when reg...

Page 87: ...ht Specify left and right margins on the back side of copies in Margin Adjust ment mode The default setting is Right 5 mm Metric version Right 0 2 Inch version Front Margin Top Bottom Specify top and bottom margins on the front side of copies in Margin Adjust ment mode The default setting is T B 0mm Metric version T B 0 0 Inch version Back Margin Top Bottom Specify top and bottom margins on the ba...

Page 88: ...our edges of each original The default setting is Yes Erase Centre Width Specify the width of the erased centre margins with this function The default setting is 10 mm Metric version 0 4 Inch version Image Repeat Separation Line You can select a separation line using the Image Repeat function from None Solid Broken A Broken B or Crop Marks None Solid Broken A Broken B Crop Marks The default settin...

Page 89: ...e using the Double Copies function from None Solid Broken A Broken B or Crop Marks None Solid Broken A Broken B Crop Marks The default setting is None Selecting solid or broken lines might produce a blank area of approximately 1 5 mm 0 06 in width along the separation line ...

Page 90: ...ce a blank area of approximately 1 5 mm 0 06 in width along the separation line Copy on Designating Paper Specify whether to copy onto slip sheets The default setting is Yes Front Cover Copy in Combine You can make a combined copy on the front cover sheet when you select Front Cover mode The default setting is Combine Copy on Designating Page in Combine Specify whether to make a combined copy on t...

Page 91: ...ng Booklet or Mag azine mode The default setting is Open to Left Copy Order in Combine You can set the copy order in Combine mode to Left to Right or Top to Bottom The default setting is From Left to Right Reference p 3 Accessing User Tools Booklet Magazine Copy Document Server Reference GCAH090E ...

Page 92: ...al Preset Stamp This section describes the user tools in the Preset Stamp menu under Stamp Stamp Priority You can select the stamp type given priority when Preset Stamp is pressed The default setting is Copy Stamp Language You can select the language of the message printed in Stamp mode The default setting is English Stamp Position You can set the position where the stamp is printed Press the arro...

Page 93: ...erence User Stamp This section describes the user tools in the User Stamp menu under Stamp Program Delete Stamp You can register change or delete user stamps You can register up to four custom stamps with your favourite designs Stamp Position 1 4 Specify position where the stamp is printed Press the arrow keys to adjust the position The default setting for Position is Top Right The default setting...

Page 94: ...tion You can set the position where the stamp is printed Press the arrow keys to adjust the position The default setting for Position is Top Left The default setting for Top Margin is 8 mm Metric version 0 3 Inch ver sion The default setting for Left Margin is 32 mm Metric version 0 8 Inch version Stamp Setting You can have the date printed on the first page or all pages The default setting is All...

Page 95: ...ng when using the Combine function and the Page Numbering function together The default setting is Per Original Stamp on Designating Slip Sheet You can print the page number onto slip sheets when using the Designate function and the Page Numbering function together The default setting is No Stamp Position P1 P2 Stamp Position 1 5 2 5 Stamp Position 1 2 Stamp Position P 1 P 2 Stamp Position 1 2 Sta...

Page 96: ... during rotate sort The default setting is No Yes Copying continues using copy paper of a different orientation The copy job will finish even if you have left the machine No When paper of the required orientation runs out the machine stops copy ing and prompts you to supply copy paper After you have loaded paper the machine will continue copying Auto Sort You can specify whether the Sort function ...

Page 97: ...ting If you select Yes in this function the machine rotates the image correctly Orientation fixed top to bottom or two sided paper might not be printed correctly depending on how the originals and paper are placed The default setting is No Reference p 3 Accessing User Tools Orientation Fixed Paper or Two Sided Paper Troubleshooting Batch mode Copy Document Server Reference Sort Copy Document Serve...

Page 98: ...atures Document Server Storage Key F3 1 Sided 1 Sided Combine 4 originals General Features Document Server Storage Key F4 1 Sided 1 Sided Combine 8 originals General Features Document Server Storage Key F5 Create Margin Heading Item Default General Features Warm up Notice On General Features Copy Count Display Up General Features Output Document Server Internal Tray 1 Tray Paper Settings Paper Tra...

Page 99: ...he default setting is Text Auto Image Density Use this function to prioritize automatic Image Density for scanning your originals The default setting is On Adjust Scan Density Specify the scan density of your originals The default setting is Level 4 Select Title Use this function for selecting the title to be shown on the destination list The default setting is Title 1 Change Initial Mode Select w...

Page 100: ...t setting is On TX Stamp Priority Use this function to press a TX stamp The default setting is Off Line Priority Setting Specify the line to be used The display may differ depending on the line type you have Program Economy Time Specifying a time for transmission when call charges are low You can program only one Economy Time The default setting is 23 00 If you make a mistake press Clear or the Cl...

Page 101: ... Header Print Label Insertion RX File Status Reception File Status Forwarding Transfer Request Switch RX Mode Reception Mode Switch Manual E mail RX when the Internet Fax is set to ON TX Status Report Transmission Status Report Sender Settings E mail TX Results E mail Transmission Results Up to three functions can be programmed to a Quick Operation keys The default setting for Quick Operation key ...

Page 102: ... dimmed have already been set G Press OK H Press the User Tools Counter key Reference p 3 Accessing User Tools p 110 Registering Fax Information Adjusting the Volume Troubleshooting Sending at a Specific Time Send Later Facsimile Reference Fax Header Print Facsimile Reference Reading the Display Facsimile Reference ...

Page 103: ...ocument received The default setting is 1 set s 1 to 10 set s 2 Sided Print Specify whether or not received fax documents are to be printed on both sides of the paper The default setting is Off RX Reverse Printing Reception Reverse Printing Specify whether or not received fax documents are to be printed from the last page received The default setting is Off Paper Tray Use this function to print fa...

Page 104: ...Mark Specify whether or not a checkered mark is to be printed on the first page of received fax documents The default setting is On Centre Mark Specify whether or not a centre mark is to be printed halfway down the left side and at the top centre of each page received The default setting is On Print Reception Time Specify whether or not the received date time and file number are printed at the bot...

Page 105: ...ent e mail When this function is set to on transmis sion of e mail that exceeds the set size is aborted The default setting is Off When e mail exceeds the maximum file size an Error Report is output and the e mail is deleted Even when e mail does not exceed the size limit it may be rejected if it does not meet the requirements of the server settings A Press Facsimile Features B Press E mail Settin...

Page 106: ... with the addresses of e mail orig inators as illustrated by the following examples When the authorized e mail address is set to aaa abcd com abc aaa abcd com accepted def aaa xyz com not accepted abc abcd com not accepted No Error Report is output even when e mail is discarded The default setting is Off A Press Facsimile Features B Press E mail Settings C Press SMTP RX File Delivery Settings D Pr...

Page 107: ...address or host name of gatekeeper and alias telephone number If you select On using the User Parameters you can use the gatekeeper server See Parameter Settings switch 34 bit 0 You can use numbers and symbols and for registration of the alias telephone number in H 323 Settings Make sure you enter these characters correctly A Press Facsimile Features B Press IP Fax Settings C Press H 323 Settings ...

Page 108: ...er the correct IP addresses for the gate keeper SIP server and gateway To obtain the correct IP addresses consult the administrator A Press Facsimile Features B Press IP Fax Settings C Press SIP Settings D Press Change for each property A proxy server relays call requests and responses A redirect server processes request destination inquiries A register server registers location information of use...

Page 109: ... then enter a new prefix For documents sent using a gateway to G3 Fax prefixes can be used If the first several digits of IP Fax number and the gateway specific prefix are identical documents can be transmitted using the registered digits of the gateway For example if both 03 and 04 have been registered as gateway number while 0312345678 is also specified documents can be transmitted via a gateway...

Page 110: ...le Features B Press IP Fax Settings C Press Program Change Delete Gateway D Press Delete and then select a gateway to delete E Press Delete on the confirmation message If you do not want to delete the gateway you have selected press Do not Delete F Press Exit G Press the User Tools Counter key ...

Page 111: ... the same procedure to program and change your messages Program Change A Press Facsimile Features B Press Administrator Tools C Press Program Change Delete Standard Message D Check Program Change is selected E Program or change the message Select the message you want to program or change F Enter a new message G Press OK H Press the User Tools Counter key Delete A Press Facsimile Features B Press A...

Page 112: ...nction allows you to have documents printed on the machine and sent to a specified End Receiver The default setting is Off For details about Forwarding see Forwarding Memory Lock RX When you switch Memory Lock on received documents are stored in mem ory and not printed automatically When a document is received in the Mem ory Lock mode the Confidential File indicator blinks To print this document e...

Page 113: ...der see Special Senders to Treat Differently Box Setting The following functions are for delivery and transfer of documents Personal Box Information Box Transfer Box For details about Box Setting see Box Settings Transfer Report For the Requesting Party to be able to receive Transfer Result Reports from the Transfer Station the Requesting Party must program the number of the telephone line that is...

Page 114: ...ntial ID Program a Confidential ID to print a Confidential Reception If you do not program a Confidential ID you cannot receive a Confidential Transmission A Confidential ID can be any four digit number except 0000 A Press Facsimile Features B Press Administrator Tools C Press Program Confidential ID D Enter an ID using the number keys and then press OK If you make a mistake press Clear or the Cle...

Page 115: ... D Enter an ID using the number keys and A to F and then press OK If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again E Press the User Tools Counter key Program Memory Lock ID Program a Memory Lock ID to be entered before printing documents when the Memory Lock function is activated A Memory Lock ID can be any four digit number except 0000 A Press Facsimil...

Page 116: ...eceived To specify the administrator enter the administrator user code for managing documents using Web Image Mon itor or DeskTopBinder You must register the administrator s User Code to the destination list in advance This function is only available when Store is selected in Reception File Setting It is recommended that you use a Web Image Monitor operating under the same network environment as t...

Page 117: ...Even if the Folder Transfer Result Report is not successfully transmitted the report is not printed on this machine The default setting is Off A Press Facsimile Features B Press Administrator Tools C Press Folder Transfer Result Report D To send the Folder Transfer Result Report press E mail To not send the Folder Transfer Result Report press Do not E mail and then press OK Proceed to step 7 To ca...

Page 118: ...gister Fax Header using up to 32 alphanumeric characters and symbols You can use characters symbols numbers and spaces You can set whether or not to print a Fax Header using Fax Header Print under Options See Fax Header Print Facsimile Reference Own Name The Own Name is sent to the other party when you send or receive a fax This name should include your name The Own Name is shown on the display of...

Page 119: ...describes how to register Fax Information A Press Facsimile Features B Press Gen Settings Adjust C Press Program Fax Information D Select the Fax Information you want to register or change E Register the name and facsimile number F Press Exit G Press the User Tools Counter key ...

Page 120: ...ader A Check that Fax Header is selected B Press First Name or Second Name C Enter fax header including your Own Name and Fax Number and then press OK Registering an Own Name This section describes how to register an Own Name A Press Own Name B Press Own Name C Enter your own name and then press OK ...

Page 121: ... keys and then press OK To enter a sign or a space press or Space Changing Fax Information This section describes how to change Fax Information A Press Facsimile Features B Press Gen Settings Adjust C Press Program Fax Information D Press Fax Header Own Name or Own Fax Number to change E Press the item you want to change To change a Fax Header see Registering a Fax Header To change Own Name see Re...

Page 122: ... describes how to delete Fax Information A Press Facsimile Features B Press Gen Settings Adjust C Press Program Fax Information D Press Fax Header Own Name or Own Fax Number to delete E Press the item you want to delete F Press Backspace or Delete All and then press OK When deleting your own facsimile s number press Clear or the Clear Stop key and then press OK G Exit H Press the User tools Counte...

Page 123: ... Irregular scan area Document name 16 characters maximum Storing and Changing an Auto Document This section describes how to store and change an Auto Document Important When about one hour passes after power to the machine is turned off all fax documents stored in memory are lost If any documents have been lost for this reason a Power Failure Report is automatically printed when the opera tion swi...

Page 124: ...machine starts to scan and completes scanning To cancel scanning press Stop Scanning Changing a file This section describes how to change the stored file A Check that Program Change is selected B Select the file you want to change The A file is already stored If another file is stored pre vious one will be deleted Is it OK message is shown C Press Store If you want to cancel storing press Do not S...

Page 125: ... a file name and then press OK Deleting an Auto Document This section describes how to delete stored Auto Document You cannot delete an Auto Document waiting to be transmitted Delete it after the transmission or cancel the transmission and then delete the Auto Document A Press Facsimile Features B Press Administrator Tools C Press Store Change Delete Auto Document D Press Delete and then select th...

Page 126: ...ify a horizontal length from 128 to 1200 mm or from 5 5 to 47 inches A Press Facsimile Features B Press Administrator Tools C Press Program Change Delete Scan Size D Select Program Size 1 or Program Size 2 E Enter a horizontal size using the number keys Each time you press mm or inch the units switch between mm and inch If you enter a length and press mm or inch the length is converted automatical...

Page 127: ...10 1 inch B4 JIS 11 7 inch A3 8 5 inch and 11 0 inch are shown To cancel a scan size press Cancel G Press Exit H Press the User Tools Counter key Deleting a Scan Size This section describes how to delete the programmed Scan Size A Press Facsimile Features B Press Administrator Tools C Press Program Change Delete Scan Size D Press Delete and then select Program Size 1 or Program Size 2 E Press Yes ...

Page 128: ...n this function only printing is per formed not forwarding See Reception Settings When you wish to change the end receivers depending on the senders specify the end receivers by the senders at Program Special Sender Documents not received from specified senders are sent to the destination specified in this func tion You can specify whether or not to print forwarded documents See Parameter Settings...

Page 129: ...arding press Off and proceed to stepF E Specify an End Receiver using the destination list and then press OK The receiver name is shown to the right of Receiver Press the key on the right of the display to switch the destination between fax number e mail address IP Fax destination and folder Set a folder destination in Address Book Management under Administrator Tools in the System Settings menu S...

Page 130: ... key Forwarding Mark This section describes Forwarding Mark You can print a Forwarding Mark on receiver s documents that have been for warded The receiver can distinguish between forwarded and normally received docu ments This function is not available when memory forwarding is performed to a folder destination You can specify whether or not to print a Forwarding Mark in the User Param eters See P...

Page 131: ... 1 1 7 6 5 4 3 2 1 0 Switch Bit Item 0 1 02 0 Forwarding Mark Off On 02 3 TSI Print Off On 03 0 Automatic printing of the Communication Result Report Off On 03 2 Automatic printing of the Memory Storage Report Off On 03 3 Automatic printing of the Polling RX Re serve Report Off On 03 4 Automatic printing of the Polling RX Result Report Off On 03 5 Automatic printing of the Immediate TX Re sult Rep...

Page 132: ... tray is empty Off On 06 6 First page scanned for book originals From the left page From the right page 07 2 Parallel Memory Transmission Off On 08 2 Authorized Reception Type Receive from speci fied senders only Receive all documents exceptfrom specified senders 10 1 Combine two originals Off On 10 3 Page reduction when printing Off On 10 5 Reception file setting Off On 10 6 Use both e mail notif...

Page 133: ...ginals are not set Off no doc uments re ceived after pressing the Start key On docu ments re ceived after pressing the Start key 18 0 Print date with Fax Header Off On 18 1 Print transmitter origin with Fax Header Off On 18 2 Print file number with Fax Header Off On 18 3 Print page number with Fax Header Off On 19 0 Use paper delivery shift function Offset Print Off On 19 1 Sort Journal by line ty...

Page 134: ...nutes 1110 14 minutes 1111 15 minutes 21 0 Print results of sending Reception Notice Re quest message Off print only when an er ror occurs On 21 1 Respond to e mail reception acknowledg ment request Off On 21 3 File format for files forwarded to folder des tinations TIFF PDF 21 4 Transmit Journal by E mail Off On 21 6 Display Network error Display On Not display Off 21 7 Transmit Error Mail Notifi...

Page 135: ...ments that could not be transmitted are stored in memory 24 hours 72 hours 25 4 RDS Off On 32 0 Select which order of priority to be used to select an alternative destination when there is no destination of the specified type Paper Out put Priority Priority Order 1 IP Fax destination 2 Fax number 3 E mail address 4 Folder Electronic Output Pri ority Priority Order 1 E mail address 2 Folder 3 IP Fa...

Page 136: ...ose shown on the previous pages A Press Facsimile Features B Press Administrator Tools C Press Parameter Setting D Select the switch number you want to change E Select the bit number you want to change When the bit number is pressed the current value switches between 1 and 0 Repeat from stepE to change another bit number for the same switch F Press OK To cancel these settings press Cancel The disp...

Page 137: ...y items of importance or often used items are included in the list A Press Facsimile Features B Press Administrator Tools C Press Print List next to Parameter Setting D Press the Start key To cancel printing a list before pressing the Start key press Cancel or the Clear Stop key To cancel printing a list after pressing the Start key press Stop Printing E Press the User Tools Counter key ...

Page 138: ...ettings to all programmed numbers You can then cus tomize the settings for individual numbers as necessary using the Special Sender Registration function The following items can be programmed Special Senders Up to 30 Special Senders can be registered A maximum of 20 characters can be used for each name when using G3 Full Partial agreement When you program own names and facsimile names for multiple...

Page 139: ...lling Reception and Free Polling documents from Special Senders You cannot use the following functions with Internet Fax receptions Authorized RX Reception File Print Qty Memory Lock You can program up to 24 characters for the sender You can check Own Name and Own Fax Number using the Journal You can check programmed Special Senders using the specified sender list To use Forwarding Print 2 Sided o...

Page 140: ...on Settings See Reception Settings and Parameter Settings switch 08 bit 2 Without programming Special Senders the Authorized RX function will not work even if you select On You can select to receive only from programmed senders or receive only from senders other than those programmed in User Parameters See Parameter Settings switch 08 bit 2 If you select Off for Authorized RX in Initial Set Up set...

Page 141: ...ceivers specified in Specify End Receiver You can set the fax destination Internet fax destination IP Fax destination or folder destination as a forward destination Set folder destinations using the Address Book Management function under System Settings See Registering Folders If you have specified a folder for forwarding you can specify the file format used for forwarding See Parameter Settings s...

Page 142: ...ng is disabled Reference p 103 Administrator Tools Paper Tray Print documents received from programmed senders Special Senders and the documents from other senders on different types of paper For example if blue paper is in Tray 1 and white paper is in Tray 2 the machine prints the documents from Special Senders on the blue paper and prints the doc uments from other senders on the white paper maki...

Page 143: ...ogram or change When programming a new Special Sender press Not Programmed F Enter a destination name and then press OK Enter a destination name using Own Name or Own Fax Number G Press Full Agreement or Partial Agreement H Select the item you want to program You must select only the item you want to program To cancel these settings press Cancel The display returns to that of stepE I Press OK A Sp...

Page 144: ...amming a Special Sender A Select Authorized RX B Press On or Off and then press OK Note After you perform step J on Special Senders set Authorized RX of Re ception Settings to On See Reception Settings Reference p 95 Reception Settings Forwarding This section describes how to specify Forwarding Specify when programming a Special Sender Important One forward destination can be registered for each S...

Page 145: ...lders When a folder is specified as the forward destination you can set a file for mat for forwarding See Parameter Settings switch 21 bit 3 Deleting a destination specified as a forward destination from the destina tion list causes the settings of the forward destination to be deleted so they must be registered again When a destination is changed a document is transmitted to the new destination I...

Page 146: ...tings C Enter the print quantity using the number keys and then press OK Note If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again Reference p 95 Reception Settings Print 2 Sided This section describes how to specify Print 2 Sided Specify when programming a Special Sender A Select Print 2 Sided B Press On or Off and then press OK Note Selecting Same as Basi...

Page 147: ...etting made for Program Memory Lock ID under Administrator Tools See Adminis trator Tools Reference p 103 Administrator Tools Paper Tray This section describes how to specify Paper Tray Specify when programming a Special Sender A Select Paper Tray B Select the tray you want to use and then press OK Note Selecting Same as Basic Settings will result in the same setting made for Paper Tray of Recepti...

Page 148: ...trator Tools C Press Program Special Sender D Press Initial Set Up E Select the function you want to program In this feature Authorized RX has the same settings as Reception Set tings See Reception Settings F Press Exit G Press the User Tools Counter key Reference p 95 Reception Settings Programming Authorized RX and Special RX Function A Select Authorized RX or Special RX Function B Select On or ...

Page 149: ...y as the short edge of the paper is inserted into the machine Even if you place an A4 size sheet in theK orientation the machine will detect it as A3L If you select Standard Size select a paper size displayed and then proceed to stepG If you select Custom Size proceed to stepD C Select the size you want to program from the sizes shown D Make sure that Vertical is selected E Enter the vertical size...

Page 150: ...ch it is converted automatically fractions are rounded off G Press OK Deleting a Special Sender This section describes how to delete a Special Sender Use this function to delete Initial Set Up of a Special Sender The Bypass Tray Paper Size can also be deleted A Press Facsimile Features B Press Administrator Tools C Press Program Special Sender D Press Delete and then select the Special Sender you ...

Page 151: ...List A Press Facsimile Features B Press Administrator Tools C Press Print List next to Program Special Sender D Press the Start key To cancel printing a list before pressing the Start key press Cancel or the Clear Stop key To cancel printing a list after pressing the Start key press Stop Printing E Press the User Tools Counter key ...

Page 152: ...r party can send documents to and retrieve stored documents from this box using the code Note The combined total of items that can be stored using the Personal Box Infor mation Box and Transfer Box functions is 150 You cannot set the same Box code on two different boxes Transmission or programming may not be allowed if there is not enough free memory left The amount of free memory left differs dep...

Page 153: ...ng a password a mark is displayed before the Box name Receiver optional You can program one delivery destination for each Personal Box Specify a delivery destination programmed in Destination key A Press Facsimile Features B Press Administrator Tools C Press Box Setting D Check that Program Change is selected E Select a box to program When programming a new box press Not Programmed To change a box...

Page 154: ...nd the document is saved as a Confidential Reception document You can edit boxes in the same way you program them However boxes that are being used cannot be edited If a destination in the destination table is deleted after being registered de livery is not performed and the settings of the delivery destination are also deleted Also when a delivery destination is changed a document is sent to the ...

Page 155: ... password and then press OK To change the password after pressing OK press Change and repeat stepsB and C or press Cancel and repeat from stepA D Press OK Programming an End Receiver This section describes how to program an End Receiver of the Personal Box A Press Receiver B Select a destination using the destination list and then press OK Press the key shown on the right side of the screen to swi...

Page 156: ...e Features B Press Administrator Tools C Press Box Setting D Press Delete and then select the box you want to delete E If the password is programmed enter a password using the number keys and then press OK If you make a mistake press Clear or the Clear Stop key and then try again F Press Delete To cancel deleting a box press Do not Delete G Press Exit H Press the User Tools Counter key ...

Page 157: ...ace When programming a password a mark is displayed before the Box name A Press Facsimile Features B Press Administrator Tools C Press Box Setting D Check that Program Change is selected E Select the box to program When programming a new box press Not Programmed To change a box already programmed press it and then proceed to stepH If a password is programmed enter the password press OK and then pr...

Page 158: ... L Press OK M Press Exit N Press the User Tools Counter key Note You can edit boxes in the same way you program them However boxes that are being used cannot be edited If a destination in the destination list is deleted after being registered de livery is not performed and the settings of the delivery destination are also deleted Also when a delivery destination is changed a document is sent to th...

Page 159: ... Administrator Tools C Press Box Setting D Press Delete and then select the box you want to delete E If the password is programmed enter a password using the number keys and then press OK If you make a mistake press Clear or the Clear Stop key and then try again F Press Delete To cancel deleting a box press Do not Delete The display returns to that of stepD G Press Exit H Press the User Tools Coun...

Page 160: ...ne ask them to send the document using SUB Code Transmission and specifying this SUB Code If a password has also been programmed inform them of this too and ask them to enter it as the SID code You can store the following items Box name required Up to 20 characters SUB Code required Up to 20 characters long and can be composed of digits 0 9 and spaces the first character cannot be a space End Rece...

Page 161: ...ady programmed press it and then proceed to stepH F Press Transfer Box G Enter a Box name and then press OK H Enter a SUB Code To change the SUB Code press Clear or the Clear Stop key and then try again To change Box name press Box Name and then repeat from stepG I Specify the condition of registration To program End Receivers see Programming End Receivers To program a password see Programming a p...

Page 162: ... a group destination for Multi step Transfer Multi step Transfer takes place For more information contact your service representative You can edit boxes in the same way you program them If you delete a destination specified as a reception destination using the destination list the settings of the reception destination are also deleted so they must be registered again When a destination is changed ...

Page 163: ...ation In such a case a maximum of 500 parties including End Receivers 1 5 can be specified in a group To register another End Receiver repeat from stepA Programming a password This section describes how to program a password for the Transfer Box A Press Password B Enter a password and then press OK If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again C Re e...

Page 164: ... Press Box Setting D Press Delete and then select the box you want to delete E If the password is programmed enter a password using the number keys and then press OK If you make a mistake press Clear or the Clear Stop key and then try again F Press Delete To cancel deleting a special sender press Do not Delete G Press Exit H Press the User Tools Counter key ...

Page 165: ...B Press Administrator Tools C Press Print List next to Box Setting D Press the Start key After printing the list you can then start from stepC To cancel printing a list before pressing the Start key press Cancel or the Clear Stop key The display returns to that of stepC To cancel printing a list after pressing the Start key press Stop Printing The display returns to that of stepC E Press the User ...

Page 166: ...g saved documents see Printing Deleting Re ceived and Stored Documents Print Delete Stored RX File Facsimile Reference You cannot switch the setting if received documents have been stored on the hard disk To switch the setting print documents stored on the hard disk if nec essary and then delete them Received confidential documents are stored in memory Use the Print Confiden tial RX File function ...

Page 167: ...elect an e mail address from the Internet Fax destinations programmed in the address book Further you can register a group destination In such a case a maximum of 500 parties can be specified in a group E Press the User Tools Counter key Reference Printing Deleting Received and Stored Documents Print Delete Stored RX File Facsimile Reference Reception Report e mail When a received document is stor...

Page 168: ...Facsimile Features 160 4 ...

Page 169: ...not deleted Instead it will be stored separately in error logs for each job type up to a maximum of 30 for each log You can check any of these print jobs for er ror log information Sample Print Locked Print Hold Print Stored Print The records of Auto Job Cancel and jobs canceled manually from the control panel can be printed Menu List You can print a Menu List showing the machine s function menus ...

Page 170: ...ter Firmware Version Printer Displays the version number of the printer firmware System Displays the version number of the system firmware Engine Displays the version number of the printer engine LCDC Displays the version number of the panel display NIB Displays the version number of the Network interface Device Connection This item s appears when the device option s is installed HDD Font Macro Do...

Page 171: ...ays settings made under PDF Menu Host Interface Displays settings made under the Host Interface menu When DHCP is active on the network the actual IP address subnet mask and gateway address appear in parentheses on the configuration page Interface Information Displays the interface information Reference p 3 Accessing User Tools ...

Page 172: ...s are shown in bold type List Test Print You can lock the List Test Print menu The default setting is Off Delete All Temporary Print Jobs You can delete all print jobs temporarily stored in the machine Delete All Stored Print Jobs You can delete all print jobs stored in the machine Reference p 3 Accessing User Tools p 39 System Settings ...

Page 173: ...f This menu can be selected only when a finisher optional is installed Auto Delete Temporary Print Jobs You can select to automatically delete print jobs temporarily stored in the ma chine The default setting is Off If you select On you can set up to 200 hours for auto file deleting Auto Delete Stored Print Jobs You can select to automatically delete print jobs stored in the machine The default se...

Page 174: ... Page Print You can select whether or not to print blank pages The default setting is On The printer does not identify pages with white coloured images as blank Pages that match one of the following conditions are identified as blank There are no images There are images but they are outside the printable area There are only blank characters Edge Smoothing You can set to smoothen the edges of print...

Page 175: ... machine does not rotate the image This function reduces printing speed Bypass Tray Setting Priority Specify whether Printer Driver Command or Machine Settings has prior ity for determining the paper size for the bypass tray The default setting is Driver Command Edge to Edge Print You can select whether or not to print on the entire sheet The default setting is Off The 5 mm margin along the edges ...

Page 176: ...n set the size of the I O Buffer Normally it is not necessary to change this setting The default setting is 128KB I O Timeout You can set how many seconds the machine should wait before ending a print job If data from another port usually arrives in the middle of a print job you should increase this timeout period The default setting is 15 seconds Reference p 3 Accessing User Tools ...

Page 177: ...can be specified from 0 to 63 by increments of one The default setting is 0 Point Size You can set the point size you want to use for the selected font The number of point sizes can be specified from 4 00 to 999 75 by increments of 0 25 The default setting is 12 00 This setting is effective only with variable space fonts Font Pitch You can set the number of characters per inch for the selected fon...

Page 178: ...inting on A4 size paper with PCL The default setting is Off When the setting is On the width will be 81 2 inches Append CR to LF When set to On a carriage return will follow each line feed CR CR LF CR LF FF CR FF The default setting is Off Resolution You can set the print resolution in dots per inch The default setting is 600 dpi Reference p 3 Accessing User Tools ...

Page 179: ...perating the machine with a parallel connection and also if the binary data is sent from the printer driver the print job is canceled When operating the machine with an Ethernet connection the print job is can celed under the following conditions The printer driver data format is TBCP and the data format selected on the display panel is Binary Data The printer driver data format is binary and the ...

Page 180: ...this case the pass word information is sent through the network If security is a priority set the password using this menu from the Control Panel PDF Group Password Set the group password already specified with DeskTopBinder The default setting has not been set Current Password New Password Confirm New Password A password can be set using the Web Image Monitor but in this case the pass word inform...

Page 181: ...Type on the Scan to Folder screen the Wait Time for Next Orig Exposure Glass setting becomes invalid and the ma chine waits for an additional original to be placed If Set Wait Time is selected enter the wait time in seconds 3 999 for placing additional originals with the number keys Scanning will start if additional originals are placed and the Start key is pressed within this time You can end sca...

Page 182: ...ss the Start key to start scanning If a paper misfeed occurs or any of the following operations are performed while the machine is waiting for additional originals the countdown stops and does not start again until the q key is pressed Changing the settings such as the scan settings Opening the upper cover of the ADF Pressing the Interrupt key to activate the copy mode Original Setting Set the def...

Page 183: ...ation easier The default setting is Top to top original Change Initial Mode Select Standard to use the standard settings as the initial mode which is the mode of the machine immediately after the operation switch is turned on or modes are cleared or reset Select Program No 10 to use the settings stored in Program No 10 as the initial mode The default setting is Standard Reference p 3 Accessing Use...

Page 184: ...ct Title Select the titles for destinations and group destinations of e mail and Scan to Folder Selected titles appear in the e mail and Scan to Folder destination list to be used for searching for destinations Select Title 1 ten titles Title 2 ten titles or Title 3 five titles The default setting is Title 1 Update Delivery Server Destination List To update the delivery server destination list pre...

Page 185: ... setting is On 10 sec File Type Priority Select whether to send the scanned originals as single page files or a multiple page file For single page files select either TIFF JPEG or PDF For multi page files se lect either TIFF or PDF The default setting is Multi page TIFF You cannot select multi page TIFF format for an image stored in JPEG format Compression Black White Select whether or not to comp...

Page 186: ...The scanner journal is deleted without being printed Max E mail Size Select whether or not to limit the size of an e mail to which an image is at tached The default setting is On The default size limit is 2048 KB When On is selected enter the size limit 128 102400 KB with the number keys When the SMTP limits the size match that setting Divide Send E mail This function is effective only when On is ...

Page 187: ... operation switch is turned on The default setting is Off If you select Send Store Send Store appears in Scanner Features and files are stored and sent simultaneously If you select Store Only Store Only appears in Scanner Features and files are only stored If you select Off Scanner Features shows that nothing has been selected If you want to store files specify Store File for scanning Stored File ...

Page 188: ...Scanner Features 180 6 ...

Page 189: ...hard disk failure The manufacturer shall not be responsible for any damages resulting data loss You can register and manage the following items in the Address Book Names You can register the name of the user and the key display This is the basic in formation required for managing user of the machine To register a fax number or e mail address in the address book you must reg ister information such ...

Page 190: ...m being used or folders from being accessed without authorization Fax Dest You can register fax numbers line fax header and select label insertion When using IP Fax you can register the IP Fax destination and select the pro tocol Fax Destination IP Fax Destination E mail Address You can register e mail destinations in the Address Book ...

Page 191: ...age Monitor to register names in the Address Book With the SmartDeviceMonitor for Admin you can register multiple names at the same time For details about using Web Image Monitor see the Web Im age Monitor Help Using Address Management Tool in SmartDeviceMonitor for Admin you can backup Address Book data We recommend backing up data when using the Address Book For operating instructions see SmartD...

Page 192: ... destinations in the Address Book you can specify a desti nation simply by selecting it from the destinations that appear in the initial fax display Registered IP Fax numbers can be used and printed as sender s IP Fax numbers Reference p 198 Fax Destination Sending e mail by Quick Dial By registering e mail addresses in the Address Book you can specify e mail des tinations simply by selecting them...

Page 193: ... the folder to the NetWare server select the NCP protocol Reference p 215 Registering Folders Preventing unauthorized user access to shared folders from the machine After registering a protection code you can specify the object of protection to prevent an e mail destination from being used without permission You can prevent unauthorized access to registered folders Reference p 241 Registering a Pr...

Page 194: ... when sending faxes or e mail You can also use it as a folder destination You can register up to 2000 names Registering Names This section describes how to register names A Press System Settings B Press Administrator Tools C Press TNext D Press Address Book Management E Check that Program Change is selected F Press New Program G Press Change on the right of the Name The name entry display appears ...

Page 195: ...G J Press OK twice K Press the User Tools Counter key Note The name can be used for documents in the Document Server For details about the Document Server see Using the Document Server Copy Doc ument Server Reference You can register up to 2000 programs and allocate them registration num bers between 00001 and 50000 Registration numbers are initially assigned automatically but you can change them ...

Page 196: ...mber using the number keys If you press you can search by the registered name user code fax number folder name e mail address or IP Fax destination G To change the name or key display press Change on the right of the name or key display H Enter the name or key display and then press OK I To change the title press the key for the classification you want to use from Select Title J To change the regi...

Page 197: ...ools C Press TNext D Press Address Book Management E Press Delete F Select the name you want to delete Press the name key or enter the registered number using the number keys If you press you can search by the registered name user code fax number folder name e mail address or IP Fax destination G Press Yes H Press Exit I Press the User Tools Counter key ...

Page 198: ... the optional user account enhance unit you can register up to 500 user codes The number of copies made of documents stored in the Document Server us ing the facsimile function is counted for each user code This allows you to check each user s usage The number of copies scanned using the scanner function is counted for each user code This allows you to check each user s usage To automatically regi...

Page 199: ...ter the registered number using the number key If you press you can search by the registered name user code fax number folder name e mail address or IP Fax destination G Press Auth Info H Enter the user code using the number keys and then press the q key If you make a mistake press Clear or the Clear Stop key I Press TNext twice J Select the functions to be used with the user code from Available F...

Page 200: ...e a user code the counter value will not be cleared A Press System Settings B Press Administrator Tools C Press TNext D Press Address Book Management E Check that Program Change is selected F Select the user whose user code you want to change Press the name key or enter the registered number using the number keys If you press you can search by the registered name user code fax number folder name e...

Page 201: ...stered Name Reference p 188 Changing a Registered Name Deleting a User Code This section describes how to delete registered user code Important After clearing the user code the counter is automatically cleared A Press System Settings B Press Administrator Tools C Press TNext D Press Address Book Management E Check that Program Change is selected F Select the name whose code is to be deleted Press ...

Page 202: ...y see Deleting a Regis tered Name Reference p 189 Deleting a Registered Name Displaying the Counter for Each User This section describes how to display the counter for each user A Press System Settings B Press Administrator Tools C Press Display Clear Print Counter per User D Select the function usage you want to print from Print Counter Transmission Counter or Scanner Counter Counters for individ...

Page 203: ...lear Print Counter per User D Select a user code from the left side of the display Press Select All on the Page to select all user codes on the page E Press Print Counter List under Per User Enter the user code and then press the q key if the User Code Authenti cation is specified F Select the function usage you want to print from Print Counter Transmission Counter and Scanner Counter G Press Prin...

Page 204: ...ll users A Press System Settings B Press Administrator Tools C Press Display Clear Print Counter per User D Press Print Counter List under All Users Enter the user code and then press the q key if the User Code Authenti cation is specified E Select the function usage you want to print from Print Counter Transmission Counter and Scanner Counter F Press Print ...

Page 205: ...from the left side of the display Press Select All on the Page to select all user codes on the page F Press Clear under Per User G Select the function usage you want to clear from Copy Counter Print Coun ter Transmission Counter and Scanner Counter H Press OK I To clear the number of prints for all user codes press Clear under All Users J Select the function usage you want to clear from Copy Count...

Page 206: ... Fax Select this to send the fax to a machine on a TCP IP network You cannot send the fax to a machine on another network if that network is behind a firewall You can program the following items in a fax destination Fax number Registers the destination s fax number You can enter a fax number using up to 128 digits You must include every digit in the number SUB Code Registering a SUB Code allows yo...

Page 207: ...er than those registered in the ma chine See Programming Changing and Deleting Standard Messages Fac simile Reference You can program the following items in an IP Fax Destination IP Fax Register the IP Fax destination You can register the name using up to 128 characters You must make this setting when using IP Fax This setting only works if the IP Fax function has been selected SUB Code Registerin...

Page 208: ...xt D Press Address Book Management E Check that Program Change is selected F Select the name whose fax destination you want to register Press the name key or enter the registered number using the number keys If you press you can search by the registered name user code fax number folder name e mail address or IP Fax destination G Press Fax Dest H Enter the fax number using the number keys and then ...

Page 209: ... 201 Selecting the line p 202 Programming the SUB Code p 202 Programming the SEP Code p 202 Setting the International TX Mode p 202 Selecting the Fax Header p 233 Registering Names to a Group p 203 Setting label insertion Using a Fax Destination as a sender This section describes how to use fax destination as a sender A Press Protection B Press Sender on the right side of Use Name as Selecting the...

Page 210: ...n press SEP Code B Press Change under RX SEP Code C Enter the SEP Code and then press OK D To enter the password press Change under Password PWD E Enter the password and then press OK F Press OK Setting the International TX Mode This section describes how to set the International TX Mode A Press Change under International TX Mode B Select Off or On and then press OK Selecting the Fax Header This s...

Page 211: ...ssage or press Custom Message to enter the new mes sage E Enter the message and then press OK F Press OK G Press Change under Line 3 H Select a standard message and then press OK I Press OK Note To change the name key display and title see Changing a Registered Name Reference p 188 Changing a Registered Name Changing a Fax Destination This section describes how to change a registered fax destinati...

Page 212: ...Press OK Note To change the name key display and title see Changing a Registered Name Reference p 188 Changing a Registered Name p 201 Using a Fax Destination as a sender p 201 Selecting the line p 202 Programming the SUB Code p 202 Programming the SEP Code p 202 Setting the International TX Mode p 202 Selecting the Fax Header p 203 Setting label insertion p 204 Changing the fax number Changing th...

Page 213: ...rator Tools C Press TNext D Press Address Book Management E Check that Program Change is selected F Select the name whose fax destination you want to delete Press the name key or enter the registered number using the number keys If you press you can search by the registered name user code fax number folder name e mail address or IP Fax destination G Press Fax Dest H Press Change under Facsimile No...

Page 214: ...es how to register an IP Fax Destination A Press System Settings B Press Administrator Tools C Press TNext D Press Address Book Management E Check that Program Change is selected F Select the name whose IP Fax destination you want to register Press the name key or enter the registered number using the number keys If you press you can search by the registered name user code fax number folder name e...

Page 215: ... Destination as the sender This section describes how to use the IP Fax destination as the sender A Press Protection B Press Sender under Use Name as Selecting the protocol This section describes how to select the protocol A Select H 323 or SIP B Press OK Programming the SUB Code This section describes how to program the SUB Code A Press Adv Features and then press SUB Code B Press Change under TX...

Page 216: ...number keys and then press OK F Press OK Changing a IP Fax Destination This section describes how to change a IP Fax Destination A Press System Settings B Press Administrator Tools C Press TNext D Press Address Book Management E Check that Program Change is selected F Select the name whose IP Fax destination you want to change If you press you can search by the registered name user code fax number...

Page 217: ...This section describes how to change a registered IP Fax destination A Press Change under IP Fax Destination B Enter the new destination and then press OK Deleting a IP Fax Destination This section describes how to delete a registered IP Fax destination If you delete a destination that is a specified delivery destination messages to its registered Personal Box for example cannot be delivered Be su...

Page 218: ...umber keys If you press you can search by the registered name user code fax number folder name e mail address or IP Fax destination G Press Fax Dest H Press IP Fax I Press Change under IP Fax Destination J Press Delete All K Press OK twice L Press the User Tools Counter key Note To change the name key display and title see Changing a Registered Name Reference p 188 Changing a Registered Name ...

Page 219: ...P server and then register it in the Address Book See Sending Scan File by E mail Scanner Reference You can set the machine to send a Transmission Result Report by e mail whenever a transmission is sent See Facsimile Reference You can set the ma chine to send a Transmission Result Report by e mail whenever a transmis sion is sent See Facsimile Reference Reference p 241 Registering a Protection Cod...

Page 220: ...o use Send via SMTP Server L Press OK Note You can enter up to 128 characters for the e mail address To register the name see Registering Names Reference p 186 Registering Names p 191 Registering a User Code p 234 Registering Names to a Group Using the e mail address as the sender This section describes how to use the e mail address as a sender A Press Protection B Press Sender under Use Name as ...

Page 221: ... change Press the name key or enter the registered number using the number keys If you press you can search by the registered name user code fax number folder name e mail address or IP Fax destination G Press E mail H Press Change under E mail Address I Enter the e mail address and then press OK J Press OK Note To change the name key display and title see Changing a Registered Name Reference p 188...

Page 222: ...ted F Select the name whose e mail address you want to delete Press the name key or enter the registered number using the number keys If you press you can search by the registered name user code fax number folder name e mail address or IP Fax destination G Press E mail H Press Change under E mail Address I Press Delete All J Press OK twice K Press the User Tools Counter key Note To delete the name...

Page 223: ...rator You can prevent unauthorized users from accessing folders from the ma chine See Registering a Protection Code You can only select either SMB FTP or NCP If you change protocol after fin ishing your settings all previous entries are cleared Using SMB to Connect This section describes the procedure for registering changing and deleting SMB folders Note To register a folder in an FTP server see ...

Page 224: ...ame user code fax number folder name e mail address or IP Fax destination G Press Auth Info and then press TNext H Press Specify Other Auth Info on the right side of Folder Authentication I Press Change under Login User Name J Enter the login user name and then press OK K Press Change under Login Password L Enter the password and then press OK M Enter the password again to confirm and then press O...

Page 225: ...ified in Default User Name Password Send of File Transfer settings applies If User Authentication is specified contact your administrator Reference p 186 Registering Names p 217 Locating the SMB folder manually p 218 Locating the SMB folder using Browse Network Locating the SMB folder manually This section describes how to locate the SMB folder manually A Press Change under Path B Enter the path w...

Page 226: ...nder it appear You can press Up One Level to switch between levels C Select the folder you want to register D OK If a Login Screen Appears This section describes how to log on to the machine if the login screen appears when you try to access a folder by browsing the network If you have not specified folder authentication or if an incorrect user name or password has been entered for folder authenti...

Page 227: ...stered number using the number keys If you press you can search by the registered name user code fax number folder name e mail address or IP Fax destination G Press Folder H Select the items you want to change I Press Connection Test to check the path is set correctly J Press OK K Press Exit Note To change the name key display and title see Changing a Registered Name If the connection test fails c...

Page 228: ...MB folder using Browse Network Reference p 218 Locating the SMB folder using Browse Network To change the protocol This section describes how to change the protocol A Press FTP or NCP B A confirmation message appears Press Yes Changing the protocol will clear all settings made under the previous protocol C Enter each item again Reference p 221 Registering an FTP Folder Deleting an SMB folder This ...

Page 229: ...message appears I Press Yes J Press OK K Press Exit Note To delete the name key display and title see Deleting a Registered Name Reference p 189 Deleting a Registered Name Using FTP to Connect This section describes the procedure for registering changing and deleting FTP folders Note To register a shared folder configured in Windows see Using SMB to Connect To register a folder in an NetWare serve...

Page 230: ...ess Specify Other Auth Info on the right side of Folder Authentication When Do not Specify is selected the FTP User Name and FTP Password that you have specified in Default User Name Password Send of File Transfer settings applies For details see File Transfer I Press Change under Login User Name J Enter the login user name and then press OK K Press Change under Login Password L Enter the password...

Page 231: ...t No Enter the port number using the number keys and then press the q key You can enter 1 to 65535 W Press Connection Test to check the path is set correctly X Press Exit Y Press OK Z Press Exit Note To register the name see Registering Names You can enter up to 64 characters for the user name You can enter up to 64 characters for the password You can enter a server name using up to 64 characters ...

Page 232: ...lder you want to change and then press Folder Press the name key or enter the registered number using the number keys If you press you can search by the registered name user code fax number folder name e mail address or IP Fax destination G Press Folder H Select the items you want to change I Press Connection Test to check the path is set correctly J Press OK K Press Exit Note To change the name k...

Page 233: ...der the previous protocol C Enter each item again Reference p 215 Registering an SMB Folder Changing the registered FTP folder This section describes how to change the registered FTP folder A Press Change under Port No B Enter the new port number and then press the q key C Press Change under Server Name D Enter the new server name and then press OK E Press Change under Path F Enter the new path an...

Page 234: ...lected F Select the name whose folder you want to delete Press the name key or enter the registered number using the number keys If you press you can search by the registered name user code fax number folder name e mail address or IP Fax destination G Press Folder H Press the protocol which is not currently selected A confirmation message appears I Press Yes J Press OK K Press Exit Note To delete ...

Page 235: ...ddress Book Management E Check that Program Change is selected F Press the name you want to register or enter the registered number using the number keys If you press you can search by the registered name user code fax number folder name e mail address or IP Fax destination G Press Auth Info and then press TNext H Press Specify Other Auth Info on the right side of Folder Authentication When Do not...

Page 236: ...by the name of the context where the user object is located If the user name is user and the context name is context enter user context Q Specify the folder R Press OK S Press Exit Note You can enter up to 64 characters for the user name You can enter up to 64 characters for the password To specify a folder you can either enter the path manually or locate the folder by browsing the network If User...

Page 237: ...erver volume folder You can enter a path using up to 128 characters If the connection test fails check the settings and then try again Locating the NCP folder using Browse Network This section describes how to locate the NCP folder using Browse Network A Press Browse Network B If you have set Connection Type to NDS a list of items in the NDS tree appears If you have set Connection Type to Bindery ...

Page 238: ...registered number using the number keys If you press you can search by the registered name user code fax number folder name e mail address or IP Fax destination G Press Folder H Select Connection Type If you want to specify a folder in an NDS tree press NDS If you want to spec ify a folder on a NetWare server press Bindery I Specify the folder J Press Connection Test to check the path is set corre...

Page 239: ...older using Browse Network p 231 Changing the protocol Changing the protocol This section describes how to change the protocol A Press SMB or FTP B A confirmation message appears Press Yes Changing the protocol will clear all settings made under the previous protocol C Enter each item again Reference p 215 Registering an SMB Folder p 221 Registering an FTP Folder Deleting an NCP Folder This sectio...

Page 240: ...ng the number keys If you press you can search by the registered name user code fax number folder name e mail address or IP Fax destination G Press Folder H Press the protocol which is not currently selected A confirmation message appears I Press Yes J Press OK K Exit Note To delete a name entirely see Deleting a Registered Name Reference p 189 Deleting a Registered Name ...

Page 241: ...scan files to a group with over 50 folders registered You can register up to 100 groups Note You can set a protection code to prevent unauthorized access to the folders registered in a group For details see Registering a Protection Code Reference p 241 Registering a Protection Code Registering a Group This section describes how to register a group A Press System Settings B Press Administrator Tool...

Page 242: ... key display and then press OK K Press OK Reference Entering Text About This Machine Registering Names to a Group This section describes how to register names to a registered group You can put names that have been registered in the Address Book into a group When registering new names you can also register groups at the same time A Press System Settings B Press Administrator Tools C Press TNext D P...

Page 243: ...a group to another group A Press System Settings B Press Administrator Tools C Press TNext D Press Address Book Program Change Delete Group E Check that Program Change is selected F Select the group that you want to put into another group Press the group key or enter the registered number using the number keys If you press you can search by the registered name user code fax number folder name e ma...

Page 244: ...ered in a group You can check the names or groups registered in each group A Press System Settings B Press Administrator Tools C Press TNext D Press Address Book Program Change Delete Group E Check that Program Change is selected F Select the group where the members you want to check is registered If you press you can search by the registered name user code fax number folder name e mail address or...

Page 245: ...rogram Change is selected F Select the name to remove from a group Press the name key or enter the registered number using the number keys If you press you can search by the registered name user code fax number folder name e mail address or IP Fax destination G Press Add to Group H Select the group from which you want to remove the name The group key that you have selected becomes highlighted and ...

Page 246: ... E Check that Program Change is selected F Select the group that you want to delete from Press the group key or enter the registered number during the number keys If you press you can search by the registered name user code fax number folder name e mail address or IP Fax destination G Press Add to Group The keys of groups in which the group is registered appear highlighted H Select the group that ...

Page 247: ...o change If you press you can search by the registered name user code fax number folder name e mail address or IP Fax destination G To change the group name and key display press Change under Group Name or Key Display H Enter the new group name or key display and then press OK I To change the title press the title key under Select Title J To change the registration number press Change under Regist...

Page 248: ... delete a group A Press System Settings B Press Administrator Tools C Press TNext D Press Address Book Program Change Delete Group E Press Delete F Press a group key you want to delete If you press you can search by the registered name user code fax number folder name e mail address or IP Fax destination G Press Yes ...

Page 249: ...n prevent misuse of sender s names Reference p 191 Registering a User Code Registering a Protection Code to a Single User This section describes how to register a Protection code to a single user A Press System Settings B Press Administrator Tools C Press TNext D Press Address Book Management E Check that Program Change is selected F Select the name whose protection code you want to register If yo...

Page 250: ...Exit Note Specify a protection code of up to eight digits You can also specify Pro tection without specifying a protection code Registering a Protection Code to a Group User This section describes how to register a Protection Code to a Group User A Press System Settings B Press Administrator Tools C Press TNext D Press Address Book Program Change Delete Group E Check that Program Change is selecte...

Page 251: ...otection Object I Press Change under Protection Code J Enter a protection code using the number keys and then press the q key K Press OK L Press Exit Note Specify a protection code of up to eight digits You can also specify Pro tection without specifying a protection code ...

Page 252: ... ma chines of the same manufacturer as this one and have both the Transfer Sta tion and Internet Fax functions You cannot use Transfer Request without programming the fax number or e mail address of the Requesting Party in the Address Book of the Transfer Sta tions Transfer Station Refers to the machine that receives the Transfer Request to forward incoming messages to another destination Receivin...

Page 253: ...e is selected F Press New Program G Set the Transfer Request s information To register the Transfer Request name and key display see Registering the Transfer Request Name and Key Display To select the title see Selecting the Title H Press Fax Destination I Enter the items See step H and I on Registering a Fax Destination J Press E mail K Enter the items See step H to K on Registering an E mail Des...

Page 254: ... Request Name and Key Display p 246 Selecting the Title Registering the Transfer Request Name and Key Display This section describes how to register the Transfer Request Name and Key Dis play A Press Change under Transfer Request Name or Key Display The name entry display appears B Enter the Transfer Request name or key display C Press OK Reference Entering Text About This Machine Selecting the Ti...

Page 255: ...ceiving Station press Add Speed Dial This section describes how to specify the Speed Dial A Press qpSpeed Dial B Enter the Speed Dial number using the number keys For example to select the destination stored in Speed Dial 12 of the Transfer Station enter 1 2 Group Dial This section describes how to specify the Group Dial A Press qppGroup Dial B Enter the Group number using the number keys For exam...

Page 256: ...er the items To change the Transfer Request name and key display see Changing the Transfer Request Name and Key Display To change the title see Changing the Title To change the Fax Station see Changing the Fax Station To change the IP Fax Station see Changing the IP Fax Station To change the E mail Transfer Station see Changing the E mail Transfer Sta tion To change the Receiving Station see Chang...

Page 257: ...Select Title Changing the Fax Station This section describes how to change the Fax Station A Press Fax Dest Proceed to step A of Changing the E mail Transfer Station when messages are transferred by e mail B Change the Transfer Station s information See step H on Changing a Reg istered Fax Destination Reference p 203 Changing a Fax Destination Changing the IP Fax Station This section describes how...

Page 258: ...er and then enter the new number using the number keys Deleting a Transfer Station Receiving Station This section describes how to delete the Transfer Station Receiving Station A Press System Settings B Press Administrator Tools C Press TNext D Press Address Book Program Change Delete Transfer Request E Press Delete F Select the name whose Transfer Station Receiving Station you want to delete Pres...

Page 259: ...ecify is selected for SMTP Authentication the User Name and Password that you have specified in SMTP Authentication of File Transfer settings applies For details see File Transfer A Press System Settings B Press Administrator Tools C Press TNext D Press Address Book Management E Check that Program Change is selected F Press the name you want to register or enter the registered number using the num...

Page 260: ...s repeat stepB to N Reference p 186 Registering Names p 13 Network Settings Entering Text About This Machine LDAP Authentication This section describes how to register LDAP Authentication For each user registered in the Address Book you can register a login user name and login password to be used when accessing an LDAP server To use an LDAP server you need to program it beforehand For details see ...

Page 261: ... e mail address or IP Fax destination G Press Auth Info and then press TNext H Press Specify Other Auth Info on the right side of LDAP Authentication I Press Change under Login User Name J Enter the login user name and then press OK K Press Change under Login Password L Enter the password and then press OK M Enter the password again to confirm and then press OK N Press OK Note To register the name...

Page 262: ...Registering Addresses and Users for Facsimile Scanner Functions 254 7 ...

Page 263: ...e counter For the details on how to access re spective settings see Accessing User Tools System Settings Changing the Display Language You can change the language used on the display English is set as default A Press Français The language is changed to French B Press Sortie The menu appears in French Reference p 3 Accessing User Tools ...

Page 264: ... service engineer to verify the following Consumables Telephone No to order Toner Staple TX Stamp Name Machine Maintenance Repair Telephone No Serial No of Machine Sales Representative Telephone No A Press Inquiry Inquiry information appears B Press Print Inquiry List C Press the Start key Inquiry information prints out D Press Exit twice Reference p 3 Accessing User Tools ...

Page 265: ...g the Total Counter You can display the total counter value used for all functions A Press Counter B To print a counter list press Print Counter List C Press the Start key A counter list prints out Reference p 3 Accessing User Tools ...

Page 266: ...Other User Tools 258 8 ...

Page 267: ...ciated documentation files the Software to deal in the Software without restriction including without limitation the rights to use copy modify merge publish distribute sublicense and or sell copies of the Software and to permit persons to whom the Software is furnished to do so sub ject to the following conditions The above copyright notice and this permission notice shall be included in all copie...

Page 268: ...tation and or other materials provided with the distribution C All advertising materials mentioning features or use of this software must display the following acknowledgment This product includes software developed by The NetBSD Foundation Inc and its contributors D Neither the name of The NetBSD Foundation nor the names of its contribu tors may be used to endorse or promote products derived from...

Page 269: ...software developed by Theo de Raadt This product includes software developed by Jonathan Stone and Jason R Thorpe for the NetBSD Project This product includes software developed by the University of California Lawrence Berkeley Laboratory and its contributors This product includes software developed by Christos Zoulas This product includes software developed by Christopher G Demetriou for the NetB...

Page 270: ...er Alliance Ltd the initial developer of the Sablo tron 0 82 free from these obligations c The Sablotron 0 82 and the modifications thereof are made available under the terms of Mozilla Public License Version 1 1 hereinafter MPL 1 1 and the ap plication software of this product constitutes the Larger Work as defined in MPL 1 1 The application software of this product except for the Sablotron 0 82 ...

Page 271: ... without prior written permission For permission or any other legal details please contact Office of Technology Transfer Carnegie Mellon University 5000 Forbes Avenue Pittsburgh PA 15213 3890 412 268 4387 fax 412 268 7395 tech transfer andrew cmu edu D Redistributions of any form whatsoever must retain the following acknowl edgment This product includes software developed by Computing Services at ...

Page 272: ...y kind These notices must be retained in any copies of any part of this documentation and or software MD5 Copyright C 1991 2 RSA Data Security Inc Created 1991 All rights reserved License to copy and use this software is granted provided that it is identified as the RSA Data Security Inc MD5 Message Digest Algorithm in all material mentioning or referencing this software or this function License i...

Page 273: ...eful but WITHOUT ANY WARRANTY without even the implied warranty of MERCHANTABILI TY or FITNESS FOR A PARTICULAR PURPOSE See the GNU General Public License along with this program if not write to the Free Software Foundation Inc 675 Mass Ave Cambridge MA 02139 USA Note The source code for SMB transmission by this machine can be downloaded from the following website http support download com service...

Page 274: ...n For written permission please contact openssl core openssl org 5 Products derived from this software may not be called OpenSSL nor may OpenSSL appear in their names without prior written permission of the OpenSSL Project 6 Redistributions of any form whatsoever must retain the following acknowl edgment This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit...

Page 275: ...ailable on the Internet and at any major bookstore scientific li brary and patent office worldwide More information can be found e g at ht tp www cs hut fi crypto The legal status of this program is some combination of all these permissions and restrictions Use only at your own responsibility You will be responsible for any legal consequences yourself I am not making any claims whether possess ing...

Page 276: ...os Aires Argentina All rights reserved Redistribution and use in source and binary forms with or without modification are permitted provided that this copyright notice is re tained THIS SOFTWARE IS PROVIDED AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES ARE DISCLAIMED IN NO EVENT SHALL CORE SDI S A BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLA RY OR CONSEQUENTIAL DAMAGES RESULTING FROM...

Page 277: ...ICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILI TY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE 4 Remaining components of the software are provided under a standard 2 term BSD licence with the following names as...

Page 278: ... openbsd compat Apart from the previously mentioned licenses various pieces of code in the openbsd compat subdirectory are licensed as follows Some code is licensed under a 3 term BSD license to the following copyright holders Todd C Miller Theo de Raadt Damien Miller Eric P Allman The Regents of the University of California Redistribution and use in source and binary forms with or without modific...

Page 279: ...IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE Open LDAP The OpenLDAP Public License Version 2 8 17 August 2003 Redistribution and use of this software and associated documentation Soft ware with or without modification are permitted provided that the following conditions are met 1 Redistributions in source form must retain copyright statements and notices 2 Redistributions in binary form must repro...

Page 280: ...BUSINESS INTERRUP TION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE The names of the authors and copyright holders must not be used in advertising or otherwise to promote the sale use or other dealing in this Software w...

Page 281: ...Left Right 79 Back Margin Top Bottom 79 Bidirectional Communication 50 Blank Page Print 165 Box Settings 144 Bypass Tray Setting Priority 165 C Capture Server IP Address 53 Centre Mark 95 Change Initial Mode 73 91 173 Change PDF Password 172 Changing the Display Language 255 Channel 51 Checkered Mark 95 Communication Mode 51 Compression Black White 177 Compression Gray Scale Full Colour 177 Config...

Page 282: ...ministrator Tools 103 Facsimile Features E mail Settings 97 Facsimile Features General Settings Adjustment 91 Facsimile Features IP Fax Settings 99 Facsimile Features Reception Settings 95 Fax E mail Account 53 Fax RX File Transmission 53 File Transfer System Settings 53 File Type Priority 177 Firmware Version 60 Font Date Stamp 86 Font Number 169 Font Page Numbering 87 Font Pitch 169 Font Source ...

Page 283: ... 165 Panel Off Timer 45 Panel Tone 39 Paper Display 73 Paper Tray 95 134 Paper Tray Priority Copier 42 Paper Tray Priority Facsimile 42 Paper Tray Priority Printer 42 Paper Type Bypass Tray 42 Paper Type Tray 1 4 42 Parallel Communication Speed 50 Parallel Interface 50 Parallel Timing 50 Parameter Setting 103 Parameter Setting Print List 103 PCL Config Font Page 161 PCL Menu Printer Features 169 P...

Page 284: ... Reset 88 Scan End Reset 91 Scanner Auto Reset Timer 45 Scanner Features Destination List Settings 176 Scanner Features Send Settings 177 Scanner Recall Interval Time 53 Scan Settings General Settings 173 Scan Settings Scanner Features 173 Select Dial Push Phone 103 Selection Signal Status 50 Select Stack Function 88 Select Title 91 176 Send Settings Scanner Features 177 Separation Line in Combine...

Page 285: ...ority 91 Timer Settings System Settings 45 Tone Original Remains 73 Toner Saving 165 Transfer Log Setting 60 Transmission Speed 51 Tray Paper Settings System Settings 42 Tray Paper Size Tray 1 4 42 Tray Switching 165 TWAIN Standby Time 177 TX Stamp Priority 91 U Unauthorized Copy Control 60 Update Delivery Server Destination List 176 Use LDAP Server 60 User Authentication management 60 User Stamp ...

Page 286: ...278 AE AE D008 6902 ...

Page 287: ...are as follows The product name of Windows 95 is Microsoft Windows 95 The product name of Windows 98 is Microsoft Windows 98 The product name of Windows Me is Microsoft Windows Millennium Edition Windows Me The product names of Windows 2000 are as follows Microsoft Windows 2000 Advanced Server Microsoft Windows 2000 Server Microsoft Windows 2000 Professional The product names of Windows XP are as ...

Page 288: ...Operating Instructions General Settings Guide Type for MP 2510 Aficio MP 2510 IS 2425 Type for MP 3010 Aficio MP 3010 IS 2430 AE AE D008 6902 ...

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