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Ricoh Aficio 1075 Scanner Reference Download Page 90

Using the Document Server

86

7

Deleting Stored Files

You can delete files that are no longer
needed.

Limitation

❒

Delivery waiting files cannot be
deleted.

AAAA

Display the list of stored files.

Reference

⇒

 p.82 “View ing a  List of

Stored Files”

BBBB

Press 

[

Manage/Delete File

]

.

The Manage/Delete File screen is
displayed.

CCCC

Select the file to be deleted.

Note

❒

Up to 30 files can be selected.

❒

When you select a password
protected file, the Password
screen is displayed. Enter the
correct password, and then
press 

[

OK

]

. When more than one

file are selected, the Password
screen is displayed for each file.

DDDD

Press 

[

Delete File

]

.

A confirmation message is dis-
played.

EEEE

Press 

[

Delete

]

.

The file is deleted.

FFFF

Press 

[

Exit

]

.

Summary of Contents for Aficio 1075

Page 1: ...e Safety Information in the General Settings Guide before you use it Network Scanner Preparations for Use as a Network Scanner Setting Originals Scanning Originals Using Network TWAIN Scanner Deliveri...

Page 2: ...e inch version Trademarks Adobe and Acrobat are trademarks of Adobe Systems Incorporated Ethernet is a registered trademark of Fuji Xerox Corporation Pentium is a registered trademark of Intel Corpora...

Page 3: ...ngs 16 Setting Scanner Features 18 Making Scanner Settings 22 Making Scan Data Subject Settings 26 Making E mail Settings 29 Setting Procedure 29 Verification of Settings 30 Installing Software 31 Aut...

Page 4: ...nd Senders 65 Procedure for Sending E mails 66 Checking the Status of E mail 74 Using E mail with the Document Server 75 Simultaneous E mail and Storage 75 Sending Stored Files 76 7 Using the Document...

Page 5: ...a particular function cannot be used Reference This symbol indicates a reference Keys that appear on the machine s panel display Keys and buttons that appear on the computer s display Keys built into...

Page 6: ...unctions installing necessary soft ware and operations for using the scanner functions Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is software included on the CD ROM labeled Scan ner Drive...

Page 7: ...er V2 Lite ScanRouter V2 Lite Setup Guide PDF Describes the operating environment for ScanRouter V2 Lite in detail in stallation and settings This guide is displayed from the Setup screen when ScanRou...

Page 8: ...that uses dial up access Do not install ScanRouter V2 Lite Professional on a computer which uses dial up access When using ScanRouter V2 Lite Professional DeskTopBinder V2 Lite Professional ScanRouter...

Page 9: ...rver Network TWAIN Scanner The scanner of this machine is used from the computer via a network Ethernet TCP IP or IEEE 1394 option or Wireless LAN option The originals can be read in the same operatio...

Page 10: ...the Document Server 2 Delivery server ScanRouter V2 Lite Professional is in stalled and used as a delivery server The sent data is delivered to an in tray A in the figure of a specified destination T...

Page 11: ...n e mail can be delivered to a mail server In combination with a document storage function scanned images and a number of documents that have been temporarily stored can be delivered all at once 2 Mai...

Page 12: ...ent name Also others can be kept from viewing the docu ment by setting a password for the document For more information see p 77 Using the Document Server 1 This machine The originals scanned by the s...

Page 13: ...The Energy Saver key Press this key for about one second to be gin warm up Pressing this key again while in warm up mode cancels warm up Note This key is inactive while scanning or setting scanner def...

Page 14: ...scanning file storing or de livery Display Contents The normal screen configuration is as follows The display s contents differ depending on the mode Important Protect the display from shocks and stro...

Page 15: ...e network TWAIN scanner screen is displayed press Cancel Reference p 22 Making Scanner Settings for Destination List Priority Using E mail Press the Scanner key to display the e mail screen If the net...

Page 16: ...Network Scanner 12 1...

Page 17: ...ry Scanner Connect the machine to the network with an Ethernet cable IEEE 1394 option cable or Wireless LAN option General Settings Guide Check the network settings in System Settings and change if re...

Page 18: ...very service p 34 Software for using a Network Delivery Scanner Reference For information about ScanRouter V2 Lite see the ScanRout er V2 Lite manual p 2 Manuals for This Machine Use ScanRouter V2 Adm...

Page 19: ...for sending e mail such as mail information lan guage and file type priority p 16 Initial Scanner Setup Make settings for sending e mail for the SMTP server using the computer s Web browser p 29 Makin...

Page 20: ...1 Settings for use as network TWAIN scanner 2 Settings for use as network delivery scanner 3 Settings for e mail 4 Settings for use as document server 5 Do not change this setting It must be left at...

Page 21: ...ze Auto Detect Scanner Settings p 22 Send Store Connection Timeout 10 sec Compression Black White On Compression Gray Scale Standard Destination List Priority E mail Update Delivery Server Destination...

Page 22: ...e following items Scan Type Select the scan type suitable for the original from the following Text Print Standard original containing mainly text Print Text OCR Standard original containing mainly tex...

Page 23: ...stom size is select ed the dimensions of the scan area width and height can be specified Setting Procedure A A A A Press the User Tools Counter key The User Tools Counter Inquiry screen is displayed B...

Page 24: ...m other scan settings repeat the procedure from step D D D D I I I I When all settings have been made press Exit The screen returns to the User Tools Counter Inquiry J J J J Press Exit The main menu i...

Page 25: ...ze of originals can be 140 432mm 5 6 17 in the X di rection width and 140 297mm 5 6 11 7 in the Y di rection height Keep the scan area settings within this range E E E E When all dimensions have been...

Page 26: ...tings consist of the fol lowing For the list about settings and factory defaults see p 17 Scanner settings Send Store Connection Timeout When using the machine as a net work delivery scanner or docu m...

Page 27: ...der is des ignated each time a mail is sent Select No when a sender is to be designated each time Select Yes when a manager is to be the sender Important It is recommended that a pass word be set to p...

Page 28: ...ginal Setting Set the initial value for original type and orientation When the original is always similar selecting this as the default makes operation easier You can select 1 Sided Original 2 Sided O...

Page 29: ...r not when the number of delivered mails reaches 50 Note When printed all records are deleted after printing When not printed records are automati cally deleted in succession from the oldest record Wh...

Page 30: ...king Scan Data Subject Settings Subject information can be added to the scan data files This information is added to the data to be delivered When the file is sent by the e mail with optional ScanRout...

Page 31: ...edited F F F F Press OK G G G G To program more subjects repeat steps D D D D to F F F F H H H H Press Exit The screen returns to the User Tools Counter Inquiry I I I I Press Exit The main menu is sh...

Page 32: ...r 28 2 F F F F Press Yes The selected subject is deleted G G G G To delete more subjects repeat steps E E E E to F F F F H H H H Press Exit The screen returns to the User Tools Counter Inquiry I I I I...

Page 33: ...is machine in the address bar of the Web browser The status of connected equipment is shown in the Web browser C C C C Click Setting A dialog box for entering a user name and password is displayed D D...

Page 34: ...browser The status of connected equipment is shown in the Web browser C C C C Click Setting Reference The items that can be checked are shown D D D D Verify the IP address of the DNS Server A Click TC...

Page 35: ...indows 95 98 Me Win dows XP Windows 2000 or Windows NT 4 0 the installer starts automatically Auto Run to install the TWAIN driver and various software Note Auto Run might not automatically work with...

Page 36: ...taller starts up The installation complete message is displayed Select thesoftware Insert the CD ROM Restart your PC TWAIN Driver TWAIN Driver Ver 3 ScanRouter V2 Lite ScanRouter V2 Lite DeskTopBinder...

Page 37: ...r Driver Document Management Utilities into the CD ROM drive of the computer The choose setup language screen is displayed Reference If the installer does not start automatically see p 31 Auto Run Pro...

Page 38: ...that Windows is running Insert the supplied CD ROM labeled Scanner Driver Document Management Utilities into the CD ROM drive of the computer The choose setup language screen is displayed B B B B Sel...

Page 39: ...Utilities into the CD ROM drive of the computer The choose setup language screen is displayed B B B B Select a language and then click OK The CD ROM Launcher screen is displayed C C C C Click DeskTop...

Page 40: ...mended Operating system Microsoft Windows 95 Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows XP Professional Microsoft Windows XP Home Edition Microsoft Windows 2000 Server...

Page 41: ...file File storage folder The files are stored in the following folder on the CD ROM provided with this machine UTILITY DESKV2 System requirements Hardware PC AT compatible CPU Pentium 133 MHz or fast...

Page 42: ...System requirements The following system requirements must be met to use ScanRouter V2 Lite Limitation If you install this software in OS in which a client server such as Windows NT Workstation and W...

Page 43: ...2 Administration Utility ScanRouter V2 Administration Utility manages the delivery system run by ScanRouter V2 Lite You can register destination and sender information about the scanned documents in t...

Page 44: ...Preparations for Use as a Network Scanner 40 2...

Page 45: ...ed on the control panel or scanner driver does not change 1 When sending a gray scale image file in the TIFF single or multi page or JPEG for mat the image may not appear in the same orientation as it...

Page 46: ...Place the original on the exposure glass with the side to be scanned facing down Align the far left edge of the original with the mark There are two original orienta tions Either orientation can be us...

Page 47: ...rmation about which original sizes can be detected automatically and notes on placing originals in the ADF see the Copy Reference manual A A A A Align the original guide with the original size B B B B...

Page 48: ...ompleted by factory default If the auto reset time is set in Job Re set Time in Adding Original it is possible to scan a large number of originals as a single document by dividing the originals into s...

Page 49: ...Original Settings B B B B Make settings for original orien tation 1 sided 2 sided combina tion and mixed original sizes Note The initial values can be changed under Original Setting Original Orientati...

Page 50: ...with the 2 Sided Original setting set 1 Sided Original for the last original Orientation selection A Press the key for the same ori entation as the actual orienta tion of the original or Note When se...

Page 51: ...in the Document group C C C C Select or from the drop down menu of the Orien tation Reference p 41 Setting Originals D D D D When the original is placed in the ADF select Simplex or Duplex from the dr...

Page 52: ...Setting Originals 48 3...

Page 53: ...uced Flow of Operations When using DeskTopBinder V2 Lite for scanning the basic flow of operations is as follows Start up DeskTopBinder V2 Lite and select the scanner Place the originals in the scanne...

Page 54: ...E Click OK The Scanner Settings dialog box closes B B B B Place the original in the scanner Reference p 41 Setting Originals C C C C Make the scan settings A From the File menu point to Add Document a...

Page 55: ...e Document group Reference p 45 Original Orientation and Scan Area Setting For information about the setting of the Document group see Help When you want to configure the scanning area When you do not...

Page 56: ...ormation about how to edit and print see DeskTopBinder V2 Lite Help Functions of the TWAIN Driver The following is an introduction to the various functions of the TWAIN driver Reference For more infor...

Page 57: ...s and Senders The screen configuration when using the machine as network delivery scanner is as shown 1 Network Delivery Scanner Icon This icon shows that the screen for net work delivery scanner is d...

Page 58: ...i nation list of this machine or to search us ing the sender s name 7 Destination List Displays the list of destinations pro gramed in the delivery server Note When the entire list does not fit on one...

Page 59: ...TWAIN scanner screen is displayed press Can cel C C C C Make sure that no previous set tings remain Note If a previous setting remains press the Clear Modes key D D D D Place the original in the mach...

Page 60: ...aking the settings individually A Press Scan Settings The screen for making scan set tings is displayed B Select resolution original size and other items to change the corresponding setting Scan setti...

Page 61: ...destination once more or press U U U UPrev or T T T TNext to bring up the desti nation in the destination field and then press Clear C To select more destinations re peat step B B B B Using a short ID...

Page 62: ...ation names found is displayed F Select a destination G Press Exit H Press OK The destination name is dis played in the destination field at the top of the screen Manual input of a destination Note Wh...

Page 63: ...l panel lets you verify the list of selected destination s H H H H Specify the sender scan data de livery source Note When a sender has been speci fied this information is added to the scan data file...

Page 64: ...V2 Professional Return Receipt appears when a sender is se lected To verify receipt press Return Receipt C Press OK The sender is displayed above Attach Sender s Name Searching for a sender to select...

Page 65: ...bject from the list A Press Attach Subject B Select a subject C Press OK The name of the subject is dis played above Attach Subject Manual input of the subject A Press Attach Subject A list of registe...

Page 66: ...ry has been properly completed an error has occurred or if the delivery is in waiting or has stopped A A A A Press Scanned Files Status on the network delivery scanner screen The delivery status is di...

Page 67: ...original and adjust the settings for original size and ori entation if required Reference p 41 Setting Originals B B B B Make the scan settings C C C C Select the destination D D D D If required speci...

Page 68: ...les B B B B Select a file to be delivered Note When you select a password protected file the Password screen is displayed After you have entered the correct pass word and pressed OK the file will be s...

Page 69: ...ess this to specify a destination using a 5 digit short ID number 4 Manual Input When specifying a destination that is not listed press Manual Input and enter the destination with the soft keyboard 5...

Page 70: ...e sure that no previous set tings remain Note If a previous setting remains press the Clear Modes key D D D D Place the original in the machine and adjust the settings for origi nal size and orientati...

Page 71: ...ary A Press File Type B Select the file type of the file to be attached to the e mail from the displayed types The selected file type is dis played under File Type H H H H Select the destination Four...

Page 72: ...a destination A Press Registration No B Use the number keys to enter the 5 digit ID number that has been assigned to a destination If the entered number is less than 5 digits long press the key after...

Page 73: ...er any e mail address and then press OK Pressing the Check Modes key lets you verify the select ed destinations D To enter more than one desti nation repeat steps A A A A to C C C C Searching for a de...

Page 74: ...MM SS 0900 The administrator s e mail address is sent for refer ence p 24 E mail Informa tion Language To prevent misuse of a sender name we recommend you set up a password for the sender Be sure to...

Page 75: ...key and then the key using the number keys Note If a password has been set a screen for entering the pass word is displayed after se lecting the sender Enter the password and then press OK After verif...

Page 76: ...the password the sender name is displayed G Press Exit H To verify receipt press Return Receipt Return Receipt is highlighted I Press OK The sender is displayed above Attach Sender s Name J J J J If r...

Page 77: ...above Attach Subject K K K K Press the Start key The original is scanned and the scan data file is sent to the destina tion s Note To abort the scan process press the Clear Stop key or press Stop on...

Page 78: ...whether delivery was successful or resulted in an er ror A A A A Press Scanned Files Status on the screen for sending e mail The delivery status of e mail is dis played B B B B Check the displayed rec...

Page 79: ...tings for original size and ori entation if required Reference p 41 Setting Originals B B B B Make the scan settings C C C C Select the destination D D D D If required specify the sender scan data del...

Page 80: ...ted file the Password screen is displayed After you have entered the correct pass word and pressed OK the file will be selected C C C C To select multiple files repeat step B B B B Note You can select...

Page 81: ...an store scanned data in the document server and deliver it with the network delivery scanner or send it by e mail simulta neously p 63 Using the Network Delivery Scanner with the Document Server Stor...

Page 82: ...ous set ting remains Note If the previous setting remains press the Clear Modes key D D D D Place the original in the machine and adjust the settings for origi nal size and orientation if re quired Re...

Page 83: ...iver scanned data press Send Store p 63 Using the Network De livery Scanner with the Doc ument Server Store Only cannot be pressed if even a single destination is selected C Press OK G G G G Specify f...

Page 84: ...n screen A Press Store File B Press File Information The File Information screen is displayed The following screen is dis played when the network deliv ery scanner function is used The following scree...

Page 85: ...see the General Settings Guide C Press OK The new file name is applied Specifying a password By specifying a password only a person who knows the password can view the data A Press Password The Passw...

Page 86: ...iles perform the following steps A A A A Press the Scanner key The scanner function screen is dis played Note If the network TWAIN scanner screen is displayed press Can cel B B B B The list of stored...

Page 87: ...the user name file or password of the selected file or for checking file information 5 A list of stored files A list of stored files is displayed Note Stored files are not shown when a function other...

Page 88: ...ored in the connected device on the desk tree by dividing into User name and All Users folders 2 User name Displays only the files stored with the same user name specified in the connect ed device pro...

Page 89: ...n Sys tem Settings under the Adminis trator tab To enter user name not shown here press Non programed Name and then enter the name C C C C Press OK The search starts and files whose user name starts w...

Page 90: ...e Delete File The Manage Delete File screen is displayed C C C C Select the file to be deleted Note Up to 30 files can be selected When you select a password protected file the Password screen is disp...

Page 91: ...ayed C C C C Select the file for which you want to change the file information Note When you select a password protected file the Password screen is displayed Enter the correct password and then press...

Page 92: ...racters see the General Settings Guide C Press OK The file name is changed Changing a password A Press Change Password B Enter the new password con sisting of four numbers C Press OK The new password...

Page 93: ...ze is shown below If the data size is too large the message Exceeded max data capacity Check the scanning resolution appears on the control panel of the machine Specify the scan size and resolution ag...

Page 94: ...The image is distorted or out of position The original was moved during scanning Do not move the original during scanning The original was not pressed flat against the exposure glass Make sure that th...

Page 95: ...communicate with the delivery server Check the server status No response from the delivery server Possible causes are as follows The delivery server is not running or has not started delivery service...

Page 96: ...t can be stored is 3000 Delete unneeded files Exceeded max number of destinations which can be programed More than 2001 destinations were programed Keep the number at 2000 or less Exceeded max number...

Page 97: ...annot store Set original and select the TWAIN set tings from the PC Files can be scanned with TWAIN by switch ing to the network TWAIN scanner No sender is programed for this number The short ID numbe...

Page 98: ...taining some deleted file s Try again after checking the stored files Before sending the files some files were delet ed with DeskTopBinder V2 Lite Professional Perform the selection process again and...

Page 99: ...cified destination s or sender s name has been cleared A specified destination or sender s name was cleared when the destination list in the deliv ery server was updated Specify the destination or sen...

Page 100: ...ace the original correctly Specify the scan size When placing an original directly on the exposure glass the opening closing action of the ADF triggers the automatic original size detection process Ra...

Page 101: ...achine Please call your service representative An unrecoverable error has occurred in the machine Call your service representative Please wait The machine is in warming up Please wait Automatic scanni...

Page 102: ...erface 10BASE T or 100BASE TX IEEE 1394 option Wireless LAN option Maximum scan size A3 11 x17 297mm 432mm Scan density 600dpi Variable range of scan resolution When used as a network TWAIN scanner Se...

Page 103: ...stalling software 31 J Job Reset Time in Adding Original 24 L List displays Destination 53 Stored Files 82 M Main power indicator power indicator 9 Making E mail settings 29 Max E mail Size 23 Mixed O...

Page 104: ...ors 10 Stored files Changing file information 87 Deleting 86 Delivering 64 Searching 85 Sending 76 Storing data 77 Switch to Batch 24 T The Check Modes key 9 The Clear Modes key 9 The Clear Stop key 1...

Page 105: ...or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment Note to users in Canada Warning This Class B digital apparatus...

Page 106: ...Printer Scanner Kit Type 1075 Operating Instructions Scanner Reference UE USA G338 8607...

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