Oki F0305 User Manual Download Page 158

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12-2 M

aintenance

& P

robleM

solving

Maintenance

Cleaning tips

Some.things.to.keep.in.mind.about.cleaning.your.machine:
•.Do.clean.it!.Dust.and.dirt,.especially.around.the.fax.machine’s.air.vents.can.shorten.

your.machine’s.life.

•.Always.unplug.the.machine.before.you.clean.it.
•.Never spray any cleaner directly onto your machine..The.drifting.spray.could.

damage.components.inside.

•.Never try to clean sealed areas inside your machine..They.are.sealed.for.both.

your.safety.and.the.safety.of.your.machine.

•.For.cleaning.the.machine’s.exterior,.use.a.mild.cleaning.solution.sprayed.onto.a.lint-

free.cloth.

•.In.areas.you.cannot.reach.with.swabs,.always.use.dry,.dust-free.compressed.air.to.

gently.blow.away.dust.and.other.material.

Cleaning the scanning area

Wipe.the.ADF.glass.with.a.clean,.soft,.lint-free.cloth.moistened.with.water.

Then.wipe.it.with.a.clean,.soft,.dry,.lint-free.cloth.until.it.is.clean.and.dry.

ADF glass

Cleaning the ADF rollers

If.you.are.having.trouble.with.getting.your.documents.to.feed.properly,.try.this.procedure:

Turn.off.the.power.and.disconnect.the.power.cable.from.the.wall.outlet.

Open.the.ADF.cover.

Use.a.cloth.moistened.with.a.rubber.roller.cleaner.to.clean.the.face.of.the.rollers..

Rotate.the.rollers.by.hand.to.allow.cleaning.of.the.entire.roller.surface.

Summary of Contents for F0305

Page 1: ...User s Guide Plain paper digital Fax Copier Printer Scanner Please read this guide before operating this machine After you finish reading this guide keep it handy for easy reference ENG User s Guide ...

Page 2: ... you actually see on your machine The manuals for your machine The manuals for this machine are as follows Safety Information Please read this book carefully before using the machine It contains important information related to user safety and preventing equipment problems Make sure you observe all of the precautions listed in this manual User s Guide This book This manual describes machine operat...

Page 3: ...Layout Installation Getting started Auto dialer Sending faxes Receiving faxes Using the F code box feature Copying Special features Restricting Machine Access User settings Report Lists Maintenance Troubleshooting Appendix and Index ...

Page 4: ...ng the document tray 1 6 Making connections 1 6 Installing the drum and toner cartridges 1 8 Plug in and power up 1 10 Loading paper and adjusting the paper size setting 1 10 Adjusting the speaker volume 1 10 Initial setup 1 11 Clearing stored settings 1 11 Getting started 1 11 Specifying initial settings 1 12 Using the Energy Save mode 1 15 Installing drivers CD 1 16 Chapter 2 Getting started 2 1...

Page 5: ...od 4 3 Memory overflow message 4 3 Sending a fax 4 4 Memory transmission 4 4 Real time transmission non memory transmission 4 5 Redialing 4 6 Automatic fax redialing 4 6 Manual redial 4 6 Reviewing or canceling commands 4 7 To review or cancel command 4 7 Reviewing or canceling parts of a broadcast 4 8 Printing a delayed command list 4 8 Printing a stored document 4 8 View or print the results of ...

Page 6: ...0 Sending a document using a subaddress and password 6 11 Polling a document using a subaddress and password 6 12 Chapter 7 Copying 7 1 Before copying 7 2 Document and paper handling 7 2 Changing your machine to the Copy mode 7 2 Display in the copy standby mode 7 2 Memory overflow message 7 2 Making copies 7 3 Making copies 7 3 Basic copy settings 7 4 Selecting the document type 7 4 Scanning the ...

Page 7: ...g the machine setting 10 2 Fax settings 10 5 Accessing the fax settings 10 5 Copy settings 10 8 Accessing the copy setting 10 8 Scanner settings 10 10 Accessing the scanner setting 10 10 Chapter 11 Report Lists 11 1 Table of the lists and journal 11 2 Activity journal 11 4 Setting the activity journal 11 4 Printing an activity journal manually 11 4 Setting the printing order of the activity journa...

Page 8: ... 19 Faxing errors 12 19 Copying errors 12 20 PC printing errors CD 12 20 Scanner errors CD 12 20 Print quality problems 12 21 If you cannot solve the problem 12 23 Appendix Index AI 1 Specifications AI 2 General AI 2 Fax AI 3 Copy AI 3 Printer AI 3 Scanner AI 4 Consumable items AI 4 Index AI 5 ...

Page 9: ...injury or damage to properties if you handle the machine incor rectly For safe operation please follow instructions carefully IMPORTANT Describes important conditions or restrictions you should care fully observe to avoid problems caused by incorrect operations NOTE Describes reference information and additional notes for opera tions The following terms symbols and abbreviations are used in this m...

Page 10: ...e document has a length shorter than its width we use symbol Width Length About and symbol and symbols indicate the direction of the paper When the paper has a length longer than its width we use symbol or no symbol Length Width Paper loaded in the cassette When the paper has length shorter than its width we use symbol Length Width Paper loaded in the cassette ...

Page 11: ...decision For users in Australia Telephone line code The machine shall be connected to the Telecommunication Network through a line cord which meets the requirements of Australian Standard AS ACIF S008 For users in New Zealand Off hook line impedance This equipment does not fully meet Telecom s impedance requirements Performance limitations may occur when used in conjunction with some parts of the ...

Page 12: ...secure an adequate installation space around the machine 713 mm 28 1 inches 813 mm 32 0 inches 853 mm 33 6 inches 753 mm 29 6 inches 50 mm 2 inches 50 mm 2 inches 772 mm 30 4 inches 872 mm 34 3 inches 100 mm 4 inches 100 mm 4 inches Do not install in places exposed to extreme temperature fluctuation Use your machine within the temperature range of 10 C to 32 C the humidity range of 20 to 80 RH Avo...

Page 13: ... injury The fuser unit and the area around it inside the machine are extremely hot To avoid getting burned DO NOT TOUCH Do not burn toner cartridges Exposure to an open flame can cause the toner cartridge to burn or explode causing serious injury Never expose a cartridge to direct sunlight Never attempt to disassemble a toner cartridge or attempt to refill it ...

Page 14: ...s injury Please dispose of used toner and drum cartridges in accordance with local regulations Keep toner and other consumables out of the reach of small children If a child should ingest toner consult a physician immediately IMPORTANT Do not store the toner cartridge or toner bottle drum cartridge or drum unit or paper in any of the following places Places exposed to fire Places exposed to direct...

Page 15: ...the toner gets in your eyes or mouth immediately flush with cold water an d consult a physician Be careful not to stain your hands or clothes with the toner If your hands or clothes get stained wash them immediately with cold water The stains may become perma nent if washed using warm water Do not attempt machine operations that are not described in this manual Ventilation Always operate the produ...

Page 16: ...ations For disposal or recycling information please contact your local authorities Ni MH Nickel Metal Hydride batteries are installed inside machine as back up memory batteries Please dispose of used batteries in an environmentally friendly manner according to the manufacturer s instructions For replacement of the batteries please contact your quali fied service technician ...

Page 17: ... Installing the drum and toner cartridges 1 8 Plug in and power up 1 10 Loading paper and adjusting the paper size setting 1 10 Adjusting the speaker volume 1 10 Initial setup 1 11 Clearing stored settings 1 11 Getting started 1 11 Specifying initial settings 1 12 Using the Energy Save mode 1 15 Installing drivers CD 1 16 Chapter Layout Installation ...

Page 18: ...abel GDI Printer Scanner Driver CD Document tray Telephone line cable Ferrite core Drum cartridge Toner cartridge 3 4 1 5 2 NOTE The appearance of the AC power cord and telephone line cable vary according to coun tries The toner cartridge supplied with your machine is starter toner cartridge which yield is shorter than regular toner cartridge You can purchase regular full yield toner cartridge fro...

Page 19: ...ypass tray Automatic document feeder ADF Control panel Paper cassette 2nd paper cassette Option 1st side cover 2nd side cover Front cover Paper level Indicator Document guides Document tray Document exit tray Power switch AC power jack Telephone Connectors Paper exit tray Second phone line Option Network connector Option USB connector ...

Page 20: ... during operation 8 Doc Size Instructs the machine to scan Auto A4 A5 or F4 size documents When you select Auto the documents can be scanned up to 900 mm in length 9 Doc Resolution Selects the fax and copy resolution 10 Contrast Adjusts the scanning contrast level 11 Menu Back Accesses machine settings Also it allows you to go back to the previous menu level 12 Cursor keys p Redial Scrolls through...

Page 21: ... pre registered fax or phone number Also press this key twice and enter a group number to perform group dialing 18 Job Confirm Fax Cancel Cancel or review fax jobs or review the results of a fax transmission 19 Numeric keys Enter numerical values as well as fax phone numbers and characters 20 Reset Returns the menu to the standby screen and resets all settings back to their defaults 21 Start Execu...

Page 22: ...ons Telephone line connection Attach the supplied ferrite core to the telephone line cable as illustrated below Plug the telephone line cable into the LINE jack and the other end to the wall jack LINE PHONE 1 PHONE 2 Telephone wall jack LINE PHONE1 PHONE2 If you want to use your machine for receiving both faxes and voice calls connect an external telephone to your machine ...

Page 23: ...ayout I nstallation Connecting an external phone Plug the supplied line cable adapter into the PHONE 2 jack and plug an external phone s line into the line cable adapter LINE PHONE 1 PHONE 2 External phone even an answering machine Modular cap LINE PHONE1 PHONE2 ...

Page 24: ...release lever to open the side cover 2 Open the front cover 3 Turn the toner cartridge locking lever to the left unlock position 4 Unpack the drum cartridge from its carton and slide it into the machine firmly until it locks into place NOTE Shield the drum cartridge from light ...

Page 25: ...nds gently shake it to distribute the toner evenly inside the cartridge NOTE Do not touch the roller of the toner cartridge 6 Slide the toner cartridge into the machine firmly until it locks into place 7 Turn the cartridge locking lever to the right until it locks into place 8 Close the front and side covers NOTE The machine will not operate if the covers are not closed properly ...

Page 26: ...The machine will show Warming up NOTE While the power is on the scanner lamp will always lights but this does not mean machine failure See also Scanner Sleep on page 10 4 Loading paper and adjusting the paper size setting Please see Paper handling on pages 2 12 to 2 16 Adjusting the speaker volume 1 Press copy4fax4scan to switch the machine to the fax mode Fax Ready 15 Oct 2007 13 30 2 Press Monit...

Page 27: ...Cancel Getting started In some countries you are required by law to indicate your name and fax number on every fax you send You must therefore store your name or company name and fax number in your machine before using it Every fax page you send arrives at the receiving machine with a single line of text at the very top of the page This text lists a name called the Transmit Terminal Identifier TTI...

Page 28: ...DDMMYY format and time in the 24 hour format For instance to set 1 30 PM on October 2007 press 1 5 1 0 0 7 1 3 3 0 To change a digit press t to move the cursor left or u to move it right Then enter the correct digit 6 Press Enter to save the clock setting and continue Fax reception mode 7 The machine now shows the machine s current reception mode Fax Ready Enter 8 For now select Fax Ready For deta...

Page 29: ...The machine will now ask you to enter the name or company name to be shown at the top of faxes you send You can enter three different names Each name can store up to 22 characters TTI 1 Upper _ Use the numeric keys to enter characters Refer to Entering characters on page 2 2 If you make a mistake press Cancel to erase to the left To change just one character press t or u to move the cursor press C...

Page 30: ...to enter the time at which the machine will enter the energy save mode Your machine will automatically enter the Energy save mode after your entered time has elapsed The default value is 5 minutes Energy Save Timing 001 240 005 min 26 Enter the time in minutes using the numeric keys 27 Press Enter to save the setting 28 Press Reset to return to the standby mode ...

Page 31: ...n the Energy Save mode To recover from the Energy Save mode press any key on the control panel When your machine receives a fax message during energy save mode the machine will wake up To change the Energy Save mode setting 1 Press Menu 2 1 0 5 Enter Energy Save Mode On Enter 2 Press q or p to select On or Off 3 Press Enter to save the setting 4 Press Reset to exit and return to the standby mode N...

Page 32: ...on Installing drivers CD To use your machine as a printer or a scanner install the drivers on the supplied CD to your computer For further information of installing printer driver and scanner driver see the manuals on the CD ...

Page 33: ... 2 Switching the machine mode 2 2 Entering characters 2 2 Backup memory 2 3 Selecting a function 2 4 Function table 2 5 Document and paper handling 2 10 Document handling 2 10 Paper handling 2 12 Chapter Getting started ...

Page 34: ...nsmission When programming any function settings Entering characters Certain settings allow you to enter characters for your TTI your name remote fax s name or others To enter letters or other characters use the following guidelines By pressing the numeric key repeatedly you can access the following characters as shown in the table below When you want to enter a character that shares the same nume...

Page 35: ...acter you want to enter using the t u p or q 3 To enter a character press Enter 4 If you want to enter another character repeat steps 1 to 3 Otherwise go to next step 5 Press Enter to save it Editing characters If you entered an incorrect letter or digit press Cancel to erase the character on the left To edit just one character or digit press t or u to move the cursor to that charac ter or digit T...

Page 36: ... 1 then 0 the numeric key zero then 1 then Enter Searching for a function using the cursor key Even if you don t remember the exact commands needed for an operation you can search for and enter the function using the cursor key q p t u To search for a function 1 Press Menu 2 Search for the function using q p t or u The function table on the next page may be useful for your search For example if yo...

Page 37: ...or the paper cassette A4 A5 F4 2 16 02 Protect Passcode Sets the passcode for using the security features 9 2 03 Soft Key Assigns a function to a soft key so the function can be activated or deactivated by pressing the soft key Default setting Soft key 1 Report Soft key 2 Monitor Soft key 3 Pause Dial Options Sort Copy Combine Zoom Broadcast Address Entry 1 Report Monitor Pause Dial Opt Delayed Ba...

Page 38: ...meters You can set the following settings for fax reception Reduction rate Reduction margin Half page reception Auto 100 24 mm 0 85 mm Off On 5 7 10 5 03 of Rings Sets the number of rings before your machine answers 3 times 3 10 times 5 6 10 5 04 Redial Sets the number of times and dial inter val for automatic fax redialing 2 times 0 10 times 1 min 0 5 min 10 5 05 Dialing Pause Sets the dialing pa...

Page 39: ... 8 6 Combine Turns combine copy on off Off On 7 7 10 8 7 Resolution Sets the copy resolution 600 dpi 300 dpi 7 8 10 9 8 Copy Charge Sets the copy charge per page 00 00 00 00 99 99 9 10 4 Scanner Settings 1 Scan Parameters Sets the followings Document type Scanning resolution Scanning contrast Text Photo Text Photo 200 300 600 dpi Lightest Light Normal Dark Darkest 2 Auto Reset Sets the time minute...

Page 40: ...olling Document Erases a document stored for polling transmission 4 17 2 F Code Document Erases a document stored in the F code box 6 9 3 Batch Document Erases a document stored for a batch box transmission 4 15 4 Scan Box Document Erases a document stored in a scan box 3 Print Document 1 Polling Document Prints a document stored for polling transmission 4 17 2 F Code Document Prints a document st...

Page 41: ... stored in the F code boxes 11 3 15 Batch Box List Prints the list of batch boxes 11 3 16 Batch Doc List Prints the list of documents stored in the batch boxes 11 3 17 Fax Forward List Prints the list of forwarding rules 11 3 18 Macros List Prints the list of macro keys 11 3 19 Scanner Settings Prints the list of scanner settings 11 3 20 Store Doc List Prints the list of documents stored in memory...

Page 42: ...to 128 0 g m2 52 0 to 105 0 g m2 Thickness 0 05 to 0 15 mm 0 07 to 0 12 mm Document type Plain paper Plain paper In the real time transmission with super fine resolution 216 356 mm 8 5 14 in Things not to put in your machine To prevent jams and damage in the automatic document feeder DO NOT insert the following Folded curled torn wrinkled or very thin pages Documents with staples glue tape paper c...

Page 43: ...e scanned area is shown below Letter Legal A4 F4 Fax 8 2 in 208 mm Copy 8 3 in 210 mm Fax 0 08 in 2 0 mm Copy 0 in 0 mm Fax 0 1 in 2 5 mm Copy 0 in 0 mm Scanned area Loading documents in the ADF 1 Insert the documents face up top edge first 2 Adjust the document guides to the document size ...

Page 44: ...only A5 sized paper cannot use for PC printing but A5 is available Do not use envelopes with double flaps or pressure seals since these do not feed properly If using a transparency OHP film be sure that the film does not have a paper back ing and or a leading strip If it does remove the paper backing and or strip before loading Only the film should go in not film with any backing or strip Paper to...

Page 45: ...2 in 3 mm Printable area Loading paper into the paper cassettes NOTE After you load paper into the paper cassettes you need to set the paper size you loaded See Setting of the paper size on page 2 16 1 Pull the handle to open the paper cassette 2 Press down the paper lifting plate until it locks in position 3 Adjust the rear paper guide to the desired paper length ...

Page 46: ... jams do not refill this paper cassette without first removing any remaining paper In other words do not just add sheets to an already loaded stack 5 Pinch the side paper guide and adjust to the width of the stack 6 Close the paper cassette 7 After loading paper in the paper cassette you need to set the paper size See Setting of the paper size on page 2 16 8 Attach the paper size sticker supplied ...

Page 47: ...ency film or custom sized paper use the bypass tray NOTE Only use print media specified under Acceptable paper size on page 2 12 to avoid paper jams and print quality problems 1 Open the bypass tray on the right side of your machine Unfold the paper support extension 2 To set the paper 1 raise the flapper release lever 2 load paper until it comes to a stop 3 1 Adjust the paper guides to fit the pa...

Page 48: ... the paper cassette you need to set the correct paper size by using the following procedure 1 Press Menu 2 1 0 1 Enter 1st Cassette A4 Enter 2 Press q or p to select the paper size you will use in the first cassette 3 Press Enter If you have the optional second cassette proceed to step 4 Otherwise skip to step 6 4 Press q or p to select the paper size you will use in the second cassette 2nd Casset...

Page 49: ...g a one touch number 3 4 How to dial using a one touch key 3 5 Speed dial numbers 3 6 Adding or editing a speed dial number 3 6 Erasing a speed dial number 3 6 How to dial using a speed dial number 3 7 Call group dialing 3 8 Entering or changing a call group 3 8 Erasing a call group 3 9 How to dial using a call group 3 9 Phone directory dialing 3 10 How to dial using the phone directory 3 10 If th...

Page 50: ...rs descriptive names such as Chicago office or Billing department The phone directory sorts these names alphabetically Using phone directory dialing you can look up these numbers by their descriptive names just as if you were using a phone book Also see Phone directory dialing on page 3 10 Special dialing characters Your machine allows you to enter special dialing characters when registering the a...

Page 51: ...hange a dial number press t or u to move the cursor and press Cancel to erase the number Then enter the correct digit 5 Press Enter 01 Name Upper _ 6 Use the numeric keys to name the one touch key The name can hold up to 24 characters Regarding how to enter the characters see Entering character on page 2 2 To change the name press t or u to move the cursor and press Cancel to erase the name Then r...

Page 52: ...r 01 Name Upper _ 6 Use the numeric keys to name the one touch key The name can hold up to 24 characters Regarding how to enter the character see Entering character on page 2 2 To change a name press t or u to move the cursor and press Cancel to erase the name Then enter the name correctly 7 Press Enter to save the setting The machine will return to the standby mode 8 Use the one touch key labels ...

Page 53: ...de by pressing copy4fax4scan 2 Place the document face up on the automatic document feeder ADF 3 Adjust the document resolution and contrast 4 Open the one touch key panel and press the desired one touch key One touch phone dialing NOTE To connect an external phone to your machine to make a phone call see page 1 7 1 Lift the telephone handset 2 Press the desired one touch key ...

Page 54: ...per _ 6 Use the numeric keys to enter the speed dial name The name can hold up to 24 characters Regarding how to enter characters see Entering character on page 2 2 To change the name press t or u to move the cursor and press Cancel to erase the name Then enter the name correctly 7 Press Enter to save the setting The next empty speed dial number will be shown 8 To enter another speed dial number r...

Page 55: ...d Dial Group once Enter Speed Dial No S_ 5 Use the numeric keys to enter the three digit identifier for the speed dial number The machine will show the name or fax number you have stored Sales division S001_ 6 Press Start Phoning via speed dial NOTE To connect an external phone to your machine to make a phone call see page 1 8 1 Lift the telephone handset 2 Press Speed Dial Group once Tel Mode S_ ...

Page 56: ...ll group by pressing the one touch key or the Speed Dial Group key followed by three digit code A comma will automatically be inserted between each number 01 Enter One T Speed 01 03 S001_ If you want to enter all the one touch and speed dial numbers currently stored in your machine press without any characters 01 Enter One T Speed _ 5 Press Enter 01 Name Upper _ 6 Use the numeric keys to name the ...

Page 57: ...u want to exit without erasing press Cancel 4 To erase another call group repeat the procedure from step 2 Otherwise press Reset to exit and return to the standby mode How to dial using a call group To perform call group fax dialing 1 Switch to the fax mode by pressing copy4fax4scan 2 Place the document face up on the automatic document feeder ADF 3 Adjust the document resolution and contrast 4 Pr...

Page 58: ... Tel Index The machine shows the first listing in your phone directory Telephone Index A Asian partner 01 The phone directory sorts entries in the following order 1 alphabetically 2 numerically and 3 by symbol 3 Scroll through the listings to find the desired contact Using the cursor keys t or u to select the character set alphabet number or symbol for the first character of the name you have stor...

Page 59: ...y redial the number It keeps trying until one of the following occurs It successfully reaches the other number It has attempted the maximum number of redials and has still not connected If it was a regular phone call You will have to redial manually 1 Lift the handset 2 Press p Redial View Redial History 01 1234567890 3 Your machine can remember the last 10 dialed numbers Use q or p to select the ...

Page 60: ...3 12 Autodialler Dialling options This page intentionally left blank ...

Page 61: ... Reviewing or canceling commands 4 7 To review or cancel command 4 7 Reviewing or canceling parts of a broadcast 4 8 Printing a delayed command list 4 8 Printing a stored document 4 8 View or print the results of fax transactions 4 9 Advanced fax functions 4 10 Broadcasting 4 11 Delayed transmission 4 12 Batch transmission 4 13 Selecting the TTI 4 16 Polling transmission 4 17 Fax Copy 4 18 Cover p...

Page 62: ... Resolution repeatedly to select the resolution Scanning contrast Setting the scanning contrast allows you to compensate for any excessive lightness or dark ness as the case may be of the document pages you are sending To change the scanning contrast 1 Press Contrast Set Contrast Light v u Dark 2 Press t to lighten press u to darken or press Contrast repeatedly to select the contrast To avoid conf...

Page 63: ...ng the soft key in which Monitor is assigned or using an external telephone handset Monitor has already been assigned to a soft key as default When the machine s memory is full In Real time transmission the next page will not scan until the current page has been transmitted Notes for real time transmissions Only one destination can be dialed Memory overflow message In normal memory transmission if...

Page 64: ...essing Start you have given your machine a command This command number appears on the first line of the LCD for a few seconds You will need to know this command number if you want to cancel the transmission or print a stored document See Reviewing or canceling commands on page 4 7 Command 01 Auto Mem100 6 At the end of the operation your machine beeps and displays Complete Whenever you transmit a ...

Page 65: ...ntil Memory Tx appears and press Enter Then select Off and press Enter to turn off the memory transmis sion or If you assigned Memory Tx to a soft key page 8 2 turn off the memory trans mission by simply pressing that key 4 Dial the fax number Use the numeric keys to dial the number or Press a one touch key See page 3 5 or Press Speed Dial Group and three digit code See page 3 7 or Use the phone d...

Page 66: ...st line of the LCD Auto Redial 15 Oct 2007 13 30 You can change the redial time and interval settings See Fax settings on page 10 5 If you want to end the redial procedure delete the redial command of it from the com mand list See Reviewing or canceling a command on the next page Manual redial Press p Redial to redial the number entered using the numeric keys 1 Press p Redial View Redial History 0...

Page 67: ...ber and the phone number it will dial Here you see Command No 01 and the number it s set to dial If the command is to send a broadcast see page 4 11 Broadcast appears instead of the phone number If the command is to send a batch transmission see page 4 13 the machine shows the batch box number such as B01 rather than the command number If the command is for Call group dialing see page 3 8 the grou...

Page 68: ...you want to cancel a different number go back to step 5 If you want to go back to reviewing or canceling another command press t To stop reviewing or canceling commands press Reset Printing a delayed command list Your machine can print a command list which tells you The command s identification number The phone number or Remote location The start time this appears in a DD HH MM format A note telli...

Page 69: ...C OK 15 10 13 30 Starting date and time DD MM HH MM format Result of fax transaction OK Transaction was successful Error code Transaction failed Page 12 17 NOTE You can print the result of a fax transaction appearing on the LCD by pressing Enter 3 Press q or p to view other transaction results 4 Press Reset to exit Printing the result of a fax transaction In step 2 you can print the result of the ...

Page 70: ...pt Used to enter a dialing character p 3 2 Delayed Used to make a delayed transmission p 4 12 Batch Tx Stores a document for batch transmission p 4 13 Select TTI Used to select the TTI or to disable the TTI on your transmission p 4 16 Cover Page Used for the cover page setting p 4 19 Fax Forward Enables or disables fax forwarding p 5 12 Fax Copy Enables or disables Fax Copy p 4 18 Security Enables...

Page 71: ...ast Enter or Press the Broadcast soft key 4 Enter the first fax number as usual Use either a one touch key a speed dial number a call group or a regular number dialed from the numeric keys Press Start 1111 5 To add more fax numbers repeat step 4 If you manually enter the fax number repeat procedures from step 3 to insert a comma pressing a one touch key and Speed Dial Group inserts its own comma Y...

Page 72: ...machine shows the current day of the month followed by the current time in 24 hour format Delayed Enter Time 27 14 15 5 Use the numeric keys to enter the day of the month and the time when in which you want to send the delayed transmission 6 When the date and time are entered press Enter to save the delayed transmission Enter Fax Number _ 7 Enter the fax number You can either press a one touch key...

Page 73: ...ere performing a transmis sion The number can be up to 40 characters in length To change a number press t or u to move the cursor press Cancel to erase the number Then enter the correct number 5 Press Enter 1 Transmit Time Enter Time 27 14 15 6 Instruct your machine to send from this batch box in one of the following ways Option 1 Once at a certain time on a certain day of the month For example Do...

Page 74: ...ntil Batch Tx appears on the LCD then press Enter Batch Tx Enter or Press the Batch Tx soft key 3 The machine shows the following display Select Batch Box 1 111 1111 4 Use the q or p to select the batch box you want to use 5 Press Enter Press Start Box 5 File 1 Your machine gives each document in a batch box a file number You will need to know this file number if you later wish to erase or print t...

Page 75: ...e before proceeding See above Erasing a document stored in a batch box To erase an empty batch box 1 Press Menu 3 5 2 Enter Select Batch Box 1 9 5551023 2 Use the numeric key to enter the batch box number 3 Press Enter The following two displays will appear 1 Erase Batch Box Yes Enter 1 Erase Batch Box No Cancel 4 Press Enter to erase the batch box To cancel press Cancel 5 To erase another batch b...

Page 76: ...transmission Also you can tell the machine whether or not to send the TTI information IMPORTANT In some countries you are required by law to indicate your name and fax number on every fax you send 1 Press Menu 2 2 0 8 or Press Advanced Functions until Select TTI appears on the LCD Select TTI Enter 2 Press Enter TTI Default Enter 3 Press q or p to select one of following TTI Default The machine wil...

Page 77: ...mode on page 5 2 3 Place the document face up on the automatic document feeder ADF and adjust the fax resolution and contrast 4 Press Menu 4 1 1 Enter Your machine will scan the document into memory and return to the standby mode NOTE Once the remote fax machine polls the document you stored your machine will auto matically erase the document from memory Printing a stored polling document To print...

Page 78: ...e does not work for polling page 5 11 or F code bulletin box polling page 6 8 NOTE If you assign Fax Copy to a soft key page 8 2 you can turn the function On or Off by simply pressing that key Using the Fax Copy feature 1 Place the document face up on the automatic document feeder ADF and select the scanning resolution and contrast 2 Enter the fax number You may use a one touch key speed dial numb...

Page 79: ...our fax number you have entered in the Initial settings page 1 12 to 1 14 will be pre populated in the cover page automatically NOTE If you assigned Cover Page to a soft key page 8 2 you can turn the cover page on or off by simply pressing that key Entering the cover page message The message can hold up to 120 characters divided into 3 lines Each line can hold up to 40 characters 1 Press Menu 3 2 ...

Page 80: ...the automatic document feeder ADF 2 Press Advanced Functions repeatedly until Dial Prefix N appears then press Enter to enter an N or If you assigned Dial Prefix to a soft key page 8 3 simply press that key This symbol indicates access to the alternative telephone network Press Start N_ 3 Enter the fax number using the numeric keys 4 Press Start NOTE You must enter the full National Code telephone...

Page 81: ...ble when the optional second phone line module is attached Setting the e mail gateway feature 1 Press Menu 2 2 1 9 Enter E mail Gateway Off Enter 2 Use the cursor key to select On then press Enter E mail Gateway On Enter If you want the machine to always send fax documents to an e mail gateway select On Otherwise select Off 3 Enter the prefix that should added before the fax number by using the nu...

Page 82: ...eway is On NOTE You can also set it On by pressing Advance Functions repeatedly 4 Specify the destination 5 Press Start NOTE To cancel the transmission press Stop while the machine is scanning a document Once the machine starts the transmission you cannot stop it NOTE When setting the e mail gateway to On the memory transmission always works regardless of its on off setting ...

Page 83: ...witch between the automatic or manual reception mode 5 4 If the paper runs out during fax reception 5 5 Settings for fax reception 5 6 Setting the number of rings 5 6 Print settings 5 6 Advanced receiving functions 5 8 Block junk fax 5 9 Receive polling 5 11 Fax forwarding 5 12 Separator page 5 14 Audible alarm 5 15 Chapter Receiving faxes ...

Page 84: ... If you assigned Auto Rx to a soft key page 8 2 you can toggle between Manual recep tion Tel Ready and Automatic reception you have set by pressing that key Manual reception mode Tel Ready mode Use it if You want to use the same line for both fax and phone calls You mainly receive voice calls In this mode Your machine never answers calls automatically You must answer each call as described in Answ...

Page 85: ... default setting is three times If you don t answer the call while ringing your machine answers the call automatically If a caller sends a fax your machine begins receiving it If a voice call comes in your machine sounds a special ring telling you to answer using the handset But the telephone connected to your machine will not ring You will need to An external phone connection See page 1 7 Ans Fax...

Page 86: ...nes will wait several seconds to hear reception tones from your machine you have about 30 seconds to walk to your machine and press Start Switch between the automatic or manual reception mode 1 Make sure that the machine is in the fax mode If not press copy4fax4scan to switch to the fax mode 2 Press Advanced Functions until Auto Rx appears on the LCD then press Enter Auto Rx On Enter 3 Press q or ...

Page 87: ... paper reception If your machine runs out of paper it stores up to 250 fax receptions in its memory This is called out of paper reception Once you refill the paper supply the machine prints the stored messages automatically NOTE The number of pages not receptions your fax machine can store for out of paper recep tion will vary It depends on Your machine s memory capacity Types of documents sent to...

Page 88: ...scription Auto Automatically reduces printouts at variable rates down to a mini mum of 50 Tries to reduce printout to fit on one sheet of your selected paper size If it cannot print the image at 100 size on two or more pages 100 Does not reduce documents Due to the sender s TTI this may print two pages when receiving a one page fax document Reduction margin Your machine s reduction margin is measu...

Page 89: ...ns To adjust the print settings Default setting Rx reduction rate Auto Reduction margin 24 mm Half page reception Off 1 Press Menu 2 2 0 2 Enter The machine shows the current reduction rate for fax reception Rx Reduc Rate Auto Enter 2 Press q or p to select the reduction rate 3 Press Enter to save the setting The machine shows the current reduction margin Margin 00 85 24 mm 4 Use the numeric keys ...

Page 90: ...l Opt Enters the special dialing character p 3 2 Delayed Used to make a delayed transmission p 4 12 Batch Tx Stores a document for batch transmission p 4 13 Select TTI Used to select the TTI or to disable the TTI on your transmission p 4 16 Cover Page Used for the cover page setting p 4 19 Fax Forward Enables or cancels the fax forwarding p 5 12 Fax Copy Enables or cancels the Fax Copy p 4 18 Secu...

Page 91: ...achine With Block Junk Fax activated your machine would reject faxes from these machines Access codes can cause confusion If an autodialer entry ends with extra codes such as long distance codes Block Junk Fax will block out calls from those faxes To set the mode for block junk fax 1 Press Menu 2 2 1 0 Enter The machine shows the current setting Block Junk Fax Off Enter 2 Press q or p until the mo...

Page 92: ...lear a number from the list 1 Press Menu 2 2 1 0 Enter Block Junk Fax Mode2 Enter 2 Press Enter Select BlockJunk No 01 5553038_ 3 Press q or p until you see the number you want to clear 4 Press Cancel 01 Erase Junk Fax Yes Enter 01 Erase Junk Fax No Cancel 5 Press Enter to erase the number If you want to cancel the erasing press Cancel 6 To clear another number repeat procedures from step 3 7 Pres...

Page 93: ...r machine for regular polling 1 Make sure the document is inserted in the remote fax machine 2 Press Advanced Functions until Polling appears on the LCD then press Enter Use q or p to select On Polling On Enter or Press the soft key assigned to Polling 3 Enter the remote fax machine s number Enter Fax Number _ 4 To perform the regular polling now skip to step 7 To perform delayed regular polling g...

Page 94: ...sfer rule You can make up to 10 transfer rules 1 Press Menu 3 6 2 Enter Select Fax Forward 01 No Number Stored 2 If you set up a transfer rule at your first time skip to step 4 If you have already set up any transfer rules proceed to step 3 3 Select the number of the transfer rule you want to create or modify then press Enter 01 Forwarding Number _ 4 Enter the fax number for the remote fax machine...

Page 95: ...o Print Off Enter Automatic printing determines whether the machine will print a document automati cally upon receiving it On A copy of every document received and transferred is printed at your machine Off Received and transferred documents are not printed at your machine NOTE If the security reception page 9 3 feature is activating the machine dose not print received document even if this settin...

Page 96: ...ct the paper source for the separator page using the cursor key 5 Press Enter Print on S Page Off Enter Determine if the separator page will be printed blank or not If you wish that the separator page will be printed blank select Off If you wish to print the first page of the received documents on the separator page select On 1 2 1 2 1 2 1 2 Separator page separates each received document Print on...

Page 97: ... you press Stop or the machine starts another fax com munication NOTE Your machine does not sound the alarm during Polling F Code reception Turning off this feature To toggle this audible alarm feature On or Off 1 Press Menu 2 2 1 6 Enter Audible Alarm Off Enter If the setting you see is acceptable skip to step 3 Otherwise proceed to step 2 2 To change the setting press q or p until your desired c...

Page 98: ...5 16 Receiving faxes This page intentionally left blank ...

Page 99: ... an empty F code box 6 7 Storing a document in a bulletin box for polling 6 8 Printing a document stored in a bulletin box 6 9 Erasing a document stored in a bulletin box 6 9 Printing a document received in the security box 6 10 Sending a document using a subaddress and password 6 11 Polling a document using a subaddress and password 6 12 Chapter Using F code box features ...

Page 100: ...You can assign an identifier name for the F code box A name can be up to 16 characters in length Sub address This is the ITU T subaddress need to perform the F code fax transac tion A subaddress and password can be up to 20 digits in length and consists of numbers or Only when the subaddress and password if you set that is sent from remote fax machine match with your F code box s subaddress and pa...

Page 101: ...red up to 16 characters Regarding how to enter characters see Entering character on page 2 2 To change a name press or to move the cursor press Cancel to erase a name Then re enter a correct name 5 Press Enter 01 Sub Address No _ You must enter the ITU T sub address for the F code box This is the numerical iden tifier you must enter in order to communicate with any remote F code compatible fax The...

Page 102: ...ved in the bulletin box and you can set the two additional settings Auto print and Over write Doc below Press q or p to select On or Off then press Enter Go on to the next one Auto Print Determines whether to print a received document This setting appears only when the Rx protect is set to Off Auto Print Off Enter On A document will be printed automatically when it is received in the bulletin box ...

Page 103: ...lay the received documents Enter Relay Number _ 14 Press the one touch key or press the Speed Dial Group followed by the three digit identifier to enter the fax number You cannot use the numeric keys to enter these numbers To add each fax number press the Broadcast soft key You can specify up to 200 numbers For soft key information see page 8 2 15 Press Enter Select TTI Sender Enter The machine as...

Page 104: ...00 If you choose this you will have to delete documents manually 21 Press Enter 22 The machine asks for your F code box s four digit security I D code 01 Set F Code Box Enter I D Code 0000 This code prevents unauthorized access After you enter it you will have to enter this I D code to access the F code box next time If you are using the bulletin box or relay box assigning an I D code is optional ...

Page 105: ...this happens print all documents in that box before erasing it To erase an empty F code box 1 Press Menu 3 4 2 Enter Select F Code Box 01 Bulletin box 1 2 Press q or p to select the F code box you want to erase Then press Enter 03 Erase F Code Box Enter I D Code 3 Use the numeric keys to enter the four digit I D code If you have not set the I D code for operation protect you can skip this step 4 P...

Page 106: ...ot set for this box you can skip to step 6 5 Use the numeric keys to enter the four digit I D code 6 Press Enter Overwrite Doc Off Enter On The document currently stored in the box will be replaced with a new scanned document Off A scanned document will be added in the box Up to 30 documents each docu ment can include one or more pages can be stored in each box 7 Press q or p to select On or Off 8...

Page 107: ... the chosen document then returns to the standby mode Erasing a document stored in a bulletin box 1 Switch to the fax mode by pressing copy4fax4scan 2 Press Menu 4 2 2 Enter Select F Code Box 01 Bulletin box 1 3 Press q or p to select the bulletin box Then press Enter 01 F Code Document Enter I D Code If the I D Code is not set for this box you can skip to step 5 4 Use the numeric keys to enter yo...

Page 108: ... your machine automatically erases it To print a received documents 1 Switch to the fax mode by pressing copy4fax4scan 2 Press Menu 4 3 2 Enter Select F Code Box 01 Security box 3 Press q or p to select the security box Then press Enter 01 F Code Document Enter I D Code 4 Use the numeric keys to enter your security box s four digit I D code 5 Press Enter Your machine prints all documents in the F ...

Page 109: ...code box 5 Use the numeric keys to enter the ITU T password Then press Enter If you do not need to enter ITU T password press Enter without entering any number Enter Fax Number _ 6 Enter the fax number You may use a one touch key speed dial number or the numeric keys to enter the fax number 7 Press Start Your machine begins scanning the document Then your machine dials and sends the document with ...

Page 110: ...n their F code box 4 Use the numeric keys to enter the ITU T password Then press Enter If you do not need to enter the ITU T password press Enter without entering any number Enter Fax Number _ 5 Enter the fax number You may use a one touch key speed dial number or the numeric keys to enter the fax number 6 Press Start Your machine dials the number and polling the document from the remote F code co...

Page 111: ...standby mode 7 2 Memory overflow message 7 2 Making copies 7 3 Making copies 7 3 Basic copy settings 7 4 Selecting the document type 7 4 Scanning the contrast 7 4 Zoom ratio 7 4 Number of copies 7 5 Sorting copies 7 5 Selecting paper size 7 5 Advanced copy functions 7 6 Combine 7 7 Copy resolution 7 8 Chapter Copying ...

Page 112: ...hange the settings refer to Basic copy settings on page 7 4 Memory overflow message If you have stored too much information in your machine s memory a Memory Over flow message will appear on the LCD Memory Overflow Start Or Cancel This appears because 1 too many pages have been stored in the memory or 2 the stored pages have too much information for your machine to remember If this message appears...

Page 113: ... Place the document face up on the automatic document feeder ADF and adjust the document guides to the document size 3 As needed set the copy settings including the document type and scanning contrast number of copies zoom ratio and sort setting See Basic copy settings on page 7 4 To clear the settings press Reset 4 Press Start to begin copying To stop copying press Stop ...

Page 114: ... light or darkness of the document pages you are copying To change the contrast setting 1 Press Contrast Set Contrast 2 Press t to lighten press u to darken or press Contrast repeatedly to select the contrast To avoid confusing the Light and Dark settings just remember Light lightens and Dark darkens Zoom ratio There are three ways to enter the zoom ratio Using preset ratios Press q or p to select...

Page 115: ...key Selecting paper size As default your machine selects the paper size automatically The machine will show Auto for paper size when you set the paper both in the paper cassette and bypass tray or the optional second paper cassette And the light of the available paper source will be lit Copy Ready 01 Auto A4 100 However if the bypass tray is empty or the optional 2nd paper cassette has not been in...

Page 116: ...ed Functions 3 Press q or p or Advanced Functions repeatedly to select the function Then press Enter The table below lists the order of display Refer to the pages indicated for detailed information Advanced function Descriptions Reference Page Sort Copy Sets on off for the sort copy 7 5 Combine Sets on off the combine copy 7 7 Zoom Adjusts a zoom ratio in 1 steps 7 4 Bypass Selects the paper size ...

Page 117: ...cument face up on the automatic document feeder ADF 3 To make the combine copy available press Advanced Functions repeatedly until Combine appears then press Enter And turn on Combine using the cursor key and press Enter 4 Set the following as needed See Basic copy settings on page 7 4 Document type and scanning contrast Number of copies Zoom ratio 25 to 100 for the ADF To reset the copy parameter...

Page 118: ...e is in the copy mode 2 Place the document face up on the automatic document feeder ADF 3 Press Doc Resolution Resolution 300dpi Photo Text u 4 Press q p or Doc Resolution to select 600dpi Resolution 600dpi Photo Text u 5 Set the following as needed See Basic copy settings on page 7 4 Document type and scanning contrast Number of copies To reset the copy parameter to default setting press Reset 6 ...

Page 119: ...ps you can program into a macro key 8 4 Creating or modifying a macro 8 5 Erasing a macro key 8 6 Macro key speed 8 6 Fax dialing using a macro key 8 7 Copying using macro key 8 7 Printing lists using the macro key 8 7 Storing fax documents using macro key 8 7 Viewing counters 8 8 Chapter Special features ...

Page 120: ...eport Makes on off setting for print the transmit confirmation report on 11 5 Monitor Used to obtain a dial tone for on hook dialing on Pause Dial Opt Used to enter a dialing character 3 2 Delayed Used to make a delayed transmission 4 12 Batch Tx Used to store a document for batch transmission 4 13 Select TTI Used to select the TTI or to disable the TTI on your transmission on 4 16 Select Line 2 U...

Page 121: ...oft key 2 Monitor Soft key 3 Pause Dial Opt NOTE When Report Fax Copy Memory Tx Cover Page or Select TTI are selected the function is only valid for the following transmission Once that transmission is com plete the setting returns to its default setting If you want to change the default setting see User settings on pages 10 1 to 10 10 Programming a soft key 1 Press Menu 2 1 0 3 Enter Select Soft ...

Page 122: ...f the following jobs Copy All copying procedures Printouts List printing Menu 5 1 0 1 to Menu 5 1 1 9 Document stored for polling Menu 4 3 1 F code document stored in bulletin box Menu 4 3 2 Document stored in a batch box Menu 4 3 3 Security receive document Menu 4 3 4 Document stored for delayed command Menu 4 3 5 Document storage Regular polling documents Menu 4 1 1 F code box bulletin box docum...

Page 123: ...ctly as you would if performing a normal operation The machine beeps during programming to confirm macro programming mode You can program up to 60 steps When you exceed 60 steps the machine asks if you want to register the operations you have entered Too Many Steps Yes Enter Too Many Steps No Cancel If you want to register them press Enter If you want to abort press Cancel When you press Enter or ...

Page 124: ...rase 4 Press Enter The following two displays will appear M1 Erase Macro Yes Enter M1 Erase Macro No Cancel 5 Press Enter to erase the macro If you want to quit without erasing press Cancel 6 To erase another macro repeat procedures from step 3 Press Reset to return to the standby mode Macro key speed You can adjust the macro key speed 1 Press Macro Program three times 3 Macro Speed Enter 2 Press ...

Page 125: ...macro key To copy using a macro key 1 Place the document face up on the automatic document feeder ADF 2 Press the macro key in which you have stored the copy command 3 Press Start if you have not registered Start in the macro key Printing lists using the macro key To print a list using a macro key 1 Press the macro key that is programmed for list printing 2 Press Enter if you have not registered E...

Page 126: ...l Scan Shows the total number of scanned pages Copy Shows the total number of copy scans Fax Shows the total number of fax scans PC Scan Shows the total number of PC scans 1 Press Menu 2 1 1 1 Enter Press q or p to toggle between the total printed and scanned pages TotalPrint 100000000 Enter Total Scan 100000000 Enter Press Enter and then q or p to confirm the details Copy 030000000 Fax List 04000...

Page 127: ...ering a department code 9 8 Erasing a department code 9 9 Turning the department code setting on and off 9 9 Fax charge setting 9 10 Copy charge setting 9 10 Sending a fax using a department code 9 11 Making a copy using a department code 9 11 Printing the department code list 9 12 Resetting the department code counter 9 12 Copy protection 9 13 Chapter Security features ...

Page 128: ...on in order to use the security features listed below Security reception PIN mask Department code protection To set the passcode 1 Press Menu 2 1 0 2 Enter Protect Passcode Old Passcode 2 If you are creating a passcode use the numeric keys to enter 0000 If you want to change or turn off the passcode enter the current passcode 3 Press Enter Protect Passcode New Passcode 0000 4 Enter the new four di...

Page 129: ...etting Security Rx Enter Time 15 42 6 Use the numeric keys to enter the time use a 24 hour format for the machine enter the security reception mode in every day To change a digit press t to move to the left or u to move right Then enter the correct digit 7 Press Enter Turning the security reception on immediately The machine will enter the security reception mode automatically at the predetermined...

Page 130: ...mal reception until the security reception beginning time 1 Press Menu 4 3 4 Enter If you are using the soft key press the soft key In which way the machine shows Security Rx Doc Enter Passcode 2 Use the numeric keys to enter the four digit passcode and press Enter Your machine will print all the documents received in the memory and then erase them from memory Then the machine turns the security r...

Page 131: ... unit s PIN access code within that number See Autodialing while using the PIN mask below for further details If you select either Mode 1 or Mode 2 and will be using batch transmission you must store the PIN access code within the appropriate batch box Activating the PIN mask NOTE For this feature to work you must have activated the passcode protection as described on page 9 2 And you must know th...

Page 132: ...mally would using the autodialer The machine now asks for the PIN Enter PIN Number _ 2 Use the numeric keys to enter the PIN and press Start Your machine will dial the number Dialing from the numeric keypad while using the PIN mask If you choose Mode 1 1 Enter the phone number then press the key and enter the PIN The PIN always goes last For example to dial 19725550911 with a PIN of 123456 enter 1...

Page 133: ...ation in an autodialer number review the Mode 1 instructions under Autodialing while using the PIN mask page 9 5 Before sending a batch transmission for the first time you must store the PIN within its batch box 1 Follow the steps for creating or modifying a batch box page 4 13 The machine asks for the fax number 1 Fax Number _ 2 Enter an autodialer number or use the numeric keys to manually enter...

Page 134: ...department code settings NOTE This feature will work only if you have activated the passcode protection see page 9 2 1 Press Menu 3 3 1 Enter Set Dept Protect Enter Passcode 2 Use the numeric keys to enter the four digit passcode 3 Press Enter Dept Protect Off Enter 4 Press q or p to select On or Off 5 Press Enter To cancel press Reset Entering a department code Your machine can hold up to 100 sep...

Page 135: ...ected the machine beeps briefly and then returns to the standby mode You will have to turn off the protection first 2 Press q or p to select the code you want to erase 3 Press Enter The following two displays will appear alternately 001 Erase Dept Code Yes Enter 001 Erase Dept Code No Cancel 4 Press Enter to erase the code To cancel press Cancel 5 To erase another department code repeat procedures...

Page 136: ...ting You can manage the print charge for each fax reception To enter the charge per page 1 Press Menu 2 2 1 5 Enter Fax Charge 00 00 99 99 00 00 2 Use the numeric keys to enter the charge per page 3 Press Enter Copy charge setting You can manage the copy charge for each copy To enter the copy charge per page 1 Press Menu 2 3 8 Enter Copy Charge 00 00 99 99 00 00 2 Use the numeric keys to enter the...

Page 137: ...ering a speed dial number or manually dialing it 4 Press Start If you pressed a one touch key no need to press Start Enter Dept Code 000000000 5 Use the numeric keys to enter the appropriate department code 6 Press Start Making a copy using a department code For this operation to work make sure The department code should exist on your machine You know the department code 1 Place the document face ...

Page 138: ...al copy charge Counts the copy charge up to 9999999 99 If the copy exceeds the maximum charge it will not count further Total charge for copy and fax receptions The sum of the copy charge and print charge for fax reception will be printed NOTE If you want to reset the total counts for each department code see Resetting the counter for department code list below To print the list Press Menu 5 1 1 2...

Page 139: ...axes in other words to activate copy protection 1 Press Menu 2 3 4 Enter Copy Protect Enter Passcode 2 Press q or p to select On or Off Copy Protect Off Enter 3 Press Enter to save the setting If the copy protection is active whenever someone tries to switch the machine to copy mode the machine will sound a brief alarm tone and display Fax Ready Copy Off ...

Page 140: ...9 14 Security features This page intentionally left blank ...

Page 141: ...10 2 Accessing the machine setting 10 2 Fax settings 10 5 Accessing the fax settings 10 5 Copy settings 10 8 Accessing the copy setting 10 8 Scanner settings 10 10 Accessing the scanner setting 10 10 Chapter User settings ...

Page 142: ... you instant function access from the control panel See page 8 2 04 Silent Mode Mute or select the volume of the ringer the alarm and the key tones On After you turn the silent mode on you can set the following Ringer Silent On The machine will not ring when receiving a call Off The machine will ring normally Alarm Silent On The machine will not sound any alarms including an error alarm Off The ma...

Page 143: ...rules for the paper cassettes and bypass tray Cassette1 You can choose one of the following for cassette 1 Fax Copy It is used for fax printing list printing and copying Not Used Cassette 1 is not used for faxing and copying It can be used for the separator page function page 5 14 or PC printing Fax It is used only for fax printing and list printing Copy It is used only for copying Cassette2 You c...

Page 144: ... mode on you can set the scan ner lamp sleep start time and sleep reset time Start time Enter the sleep start time using 24 hour format e g 10 00 p m as 22 00 The machine automatically turns off the scanner lamp at the time specified here The default setting is 22 00 Reset time Enter the sleep end time using 24 hour format The machine automatically turns on the scanner lamp at the time specified h...

Page 145: ... mm Contrast You can choose one of the following Normal Dark Darkest Light or Lightest S Fine Resol You can choose one of the following 400dpi 600dpi 02 Print Parameters Rx Reduc Rate Refer to the page 5 6 Auto Automatically reduces printouts at variable rates down to a minimum of 50 Tries to reduce printout to fit on one sheet of your selected paper size If it can t prints the received document a...

Page 146: ...er Default setting is Off See page 9 3 12 Separator Page Partitions each received document by inserting a separator page Default setting is Off See page 5 14 13 Receive TimeStamp Prints the received date and time at the top of each received fax mes sage On Prints received time at the top of each page you received Off Cancels this feature THE SLEREXE COMPANY LIMITED SAPORS LANE BOOLE DORSET BH25 8E...

Page 147: ... 12 13 14 A U ser settings 19 E mail Gateway Setting for E mail gateway To use this function the optional NIC Network Interface Card is required On Sends documents to an e mail gateway by simply entering the fax number Off Disables this feature ...

Page 148: ...ition automatically in a certain period of time You can change this time from 1 to 10 minutes 03 min 3 Copy Auto The machine automatically selects the recording paper size according to the document size and reduction rate You can change it to select the document size or reduction rate instead of the recording paper size Paper Size The paper will be selected automatically according to the document ...

Page 149: ...ng for copy resolution 600dpi The machine makes a high resolution copy 600 dpi 600 lpi but it also requires more memory than the normal copy resolution 300dpi The machine makes copies with normal resolution 600 dpi 300 lpi 8 Copy Charge Set the copy charge per page 00 00 99 99 See page 9 10 00 00 ...

Page 150: ... underlined settings are factory defaults 1 Scan Parameters Doc Type You can choose one of the following Text Photo Text Photo Resolution You can choose one of the following 200 dpi 300 dpi 600 dpi Contrast You can choose one of the following Normal Dark Darkest Light Lightest 2 Auto Reset Auto Reset Time Set the time minutes for the scan parameters to return to their default condition You can cha...

Page 151: ...y journal 11 4 Printing an activity journal manually 11 4 Setting the printing order of the activity journal 11 5 Transmission Confirmation Report 11 5 Setting the transmission confirmation report 11 5 Stored document list 11 6 Erased document notification 11 6 Chapter Report Lists ...

Page 152: ...r The number or name of the destination The start time dd hh mm format A note telling if the command is a polling or F Code operation To print this list press Menu 5 1 0 6 Enter 4 8 One Touch List Lists each one touch key s number name and fax phone num ber you have stored To print this list press Menu 5 1 0 7 Enter 3 3 Speed Dial List Lists each number s three digit identifier name and fax phone ...

Page 153: ... the each transfer rule s identifier number remote fax s number where you want documents to be transferred on off setting time period and auto print setting To print a program list press Menu 5 1 1 7 Enter 5 13 Macros List Lists the each key s macro key number and the name of the job stored in the macro key To print a program list press Menu 5 1 1 8 Enter 8 6 Scanner Settings List Lists the curren...

Page 154: ...s via the highspeed V 34 modem Any special operations For example a fax call made using an external tel ephone will appear as Manual Setting the activity journal Your fax machine will print the activity journal automatically after 100 transactions To toggle this automatic printing to On or Off 1 Press Menu 3 1 1 Enter Journal AutoPrt Off Enter 2 Press q or p to select On or Off and press Enter Pri...

Page 155: ...irmation Report Setting the transmission confirmation report Your machine can print a transmit confirmation report TCR after sending a fax to any Group 3 fax machine The TCR lists the following information for each communication Date and time of the TCR s printout Remote location called Resolution mode Starting date and time Duration in minutes and seconds Length in number of pages Result of the c...

Page 156: ...ecurity Received in F code security box Relay Received by F code relay Bulletin Received in F code bulletin box Stored document list Your machine can print a list of documents stored in memory It will tell you how much memory each document is using The list includes Type The type of the document such as Batch box Data in Kbyte How much memory is used for the document Page The number of pages Note ...

Page 157: ...12 3 Replacing the drum cartridge 12 6 Troubleshooting 12 8 Document jams 12 8 Paper jams 12 10 LCD error messages 12 13 Check Message printouts 12 16 Error code 12 17 Machine errors 12 19 Faxing errors 12 19 Copying errors 12 20 PC printing errors CD 12 20 Scanner errors CD 12 20 Print quality problems 12 21 If you cannot solve the problem 12 23 Chapter Maintenance Problem solving ...

Page 158: ...d cleaning solution sprayed onto a lint free cloth In areas you cannot reach with swabs always use dry dust free compressed air to gently blow away dust and other material Cleaning the scanning area 1 Wipe the ADF glass with a clean soft lint free cloth moistened with water 2 Then wipe it with a clean soft dry lint free cloth until it is clean and dry ADF glass Cleaning the ADF rollers If you are ...

Page 159: ...sage appears but afterwards the machine displays Printer Not Usable message and it cannot print any page until the charge wire is cleaned To clean the charge wire 1 Open the front cover 2 Gently pull the blue cleaning rod toward you making sure it fully extends Then return the rod to its original position This operation also clean the print head 3 Close the front cover Replace the toner cartridge ...

Page 160: ...o the left unlock position 3 Pull the used toner cartridge out 4 Unpack the toner cartridge from its carton Then holding the toner cartridge with both hands gently shake it to distribute the toner evenly inside the cartridge NOTE Do not touch the roller of the toner cartridge ...

Page 161: ...8 9 10 11 12 13 14 A M aintenance P roblem solving 5 Slide the toner cartridge into the machine firmly until it locks into place completely 6 Turn the cartridge locking lever to the right until it locks into place completely 7 Close the front cover ...

Page 162: ...ne shows Replace Drum it cannot print until the drum cartridge is replaced To replace the drum cartridge 1 Open the side cover and front cover 2 Turn the toner cartridge locking lever to the left unlock position then pull the toner cartridge out The toner cartridge must be removed to replace the drum cartridge 3 Pull the used drum cartridge out 4 Unpack the new drum cartridge from its carton and s...

Page 163: ... solving 1 2 3 4 5 6 7 8 9 10 11 12 13 14 A M aintenance P roblem solving 5 Reinstall the toner cartridge and turn the cartridge locking lever to the right until it locks into place completely 6 Close the front and side cover ...

Page 164: ...t Jam ContStor Enter Cancl 1 If you want to continue the operation press Enter and proceed to step 2 To abort the operation press Cancel NOTE If the machine is left idle for 3 minutes the machine will abort the operation automati cally 2 The machine will show which page i e which page number is jammed Clear the document jam and reset document in the ADF from the jammed page forward then press Star...

Page 165: ... A M aintenance P roblem solving Jammed in the input area 1 Open the ADF cover 2 Gently remove the document from the ADF If you cannot remove it turn the release knob to remove the jammed document 3 Close the ADF cover making sure both sides are snapped down securely ...

Page 166: ...lear the paper jam When you open the side cover to remove the paper DO NOT touch the fuser roller The fuser unit is very hot IMPORTANT Do not touch the drum cartridge surface Scratches or smudges will result in poor print quality Removing jammed paper 1 Pull the release lever to open the side cover If the optional second cassette is attached also open the 2nd side cover 2 Carefully remove the jamm...

Page 167: ...ed in the fuser area Jammed in the paper exit area If the jammed paper was partially fed and you cannot seize it easily 3 Open the paper cassette After you pull it out completely lift the front part of the cas sette slightly up to release the cassette from the machine 4 Carefully remove the jammed paper ...

Page 168: ...12 12 Maintenance Problem solving 5 Close the side cover and insert the paper cassette Lower the rear part of the cassette to align the rear edge to the slot of the machine then insert it completely ...

Page 169: ...t ting press Stop to clear the error message and then re try the transmission If you were receiving a fax try to contact the other person and have him her re try the trans mission The problem may be entirely with his her machine phone line etc Copy Off The copy protection feature is on Turn off the copy protection see page 9 13 Document Full You tried to enter a document into the F code box but th...

Page 170: ...Store at least one department code or You entered an incorrect department code during fax Tx while the department feature is on Enter correct department code No Document Stored You tried to print a document from memory but your machine has no documents in storage No Drum Unit The drum cartridge is missing or has not been properly installed in your machine Please properly install the drum cartridge...

Page 171: ...to turn off the security reception passcode Print the received document from your machine s memory then retry the desired operation Scanner In Use The command you are trying to enter requires the use of the scanner which is currently in use Wait for the machine to complete the scan then re try the desired command SecurityRx is Off You tried to turn the security reception on by pressing a soft key ...

Page 172: ...a variety of things Here is a brief summary Error message Possible meanings Check condition of remote fax Remote machine malfunctioned No fax signals from remote fax Wrong phone number reached Repeat transmission Poor phone line conditions No fax signals from remote fax Document misfeed or miscount Unable to reach remote machine after attempt ing specified number of redial tries Line is busy Remot...

Page 173: ... had a document feeder problem during transmission R 3 4 Poor phone line conditions may have prevented your fax machine from prop erly printing some or all of the pages it received R 4 1 The machine received too large length data that over your machine s limit R 4 2 Either the line disconnected before transmission or the transmitting fax machine needs maintenance R 4 4 The machine has reached its ...

Page 174: ...an poor line conditions developed Try the call again T 4 4 Poor line conditions prevented transmission Try the call again T 5 1 ECM transmission failed perhaps due to line noise Conditions can change T 5 2 rapidly so try the call again later T 5 3 T 8 1 A compatibility error occurred T 8 10 Line noise or other problems prevented line probing T 8 11 The remote fax machine didn t complete the equali...

Page 175: ...e mode to the fax mode by pressing copy4fax4scan Cannot stop transmission Your machine cannot cancel a transmission by pressing Stop To cancel a transmission press Fax cancel and select a job you want to cancel then press Enter See Reviewing or canceling commands page 4 7 for more details Cannot receive automatically Check that the phone line is connected properly Check that the machine is in the ...

Page 176: ... machine finishes the job Print quality is poor See Print quality problems on page 12 21 The printing option does not effect for the printouts Some software applications will overwrite the option set on the printer property page Choose your printing options from the application Scanner errors CD Symptom Suggested solutions Cannot scan a document The TWAIN driver may not be installed properly Reins...

Page 177: ...e the toner cartridge The paper is damp Replace the paper Printouts are too dark ABCDE ABCDE ABCDE ABCDE ABCDE Contrast selected was too dark Select a lighter contrast setting Printouts have a blurred background ABCDE ABCDE ABCDE ABCDE ABCDE The ADF glass is dirty Wipe the glass with a dry soft cloth The drum charge wire may be dirty Open the front cover To clean the drum charge wire pull the blue...

Page 178: ...return the rod to its original position See page 12 3 The toner cartridge or drum cartridge may be defective Remove the cartridges and check them for damage If the problem persists replace either or both of the cartridges as indicated If you find smudges on the back of the printouts the transport roller may be dirty Your machine normally cleans the transport roller automatically If other solutions...

Page 179: ...hine that you cannot solve with the information provided in this chapter contact your local OKI dealer If the machine makes strange noises emits smoke or strange smells unplug it imme diately and contact your local OKI dealer Do not attempt to disassemble or repair the machine yourself IMPORTANT Attempting to repair the machine yourself may void the limited warranty ...

Page 180: ...12 24 Maintenance Problem solving This page intentionally left blank ...

Page 181: ...AI Specifications AI 2 General AI 2 Fax AI 3 Copy AI 3 Printer AI 3 Scanner AI 4 Consumable items AI 4 Index AI 5 Chapter Appendix Index ...

Page 182: ...2 lines Image memory capacity 8 MB 650 pages approx plus optional 32MB additional 2 720 pages approx Using the ITU T test document 1 with normal resolution Image memory backup time 8 MB 72 hours 40 MB 24 hours Must be charged for at least 24 hours to reach full charge Weight Approx 19 0 kg without consumables and tray ADF capacity Up to 80 sheets A4 75 g m2 or 20 lbs paper Paper cassette capacity ...

Page 183: ...vels Scanning resolution Normal 8 dots mm 3 85 lines mm Fine 8 dots mm 7 7 lines mm Super fine 16 dots mm 15 4 lines mm In the case that the remote fax has the ability of 16 dots mm 15 4 lines mm Otherwise the superfine resolution is 8 dots mm 15 4 lines mm Grayscale 8 dots mm 7 7 lines mm Receive reduction ratio Auto 50 to 100 or Fixed 100 Copy Scanning resolution 600 dots in 300 lines in Scannin...

Page 184: ...an boxes 20 boxes Operating system Windows 98 98SE Me 2000 XP Server 2003 Vista Supports English version only Consumable items Drum cartridge life Approx 20 000 pages Toner cartridge life Approx 7 500 pages Starter toner cartridge life Approx 4 000 pages Based on 4 document coverage and A4 sized two page interval printing NOTE Specifications are subject to change without notice ...

Page 185: ...ype 7 4 Drum cartridge replace 12 6 E ECM Mode 10 6 e mail gateway 4 21 Energy save mode 1 15 10 3 Error code 12 17 Error messages 12 13 external phone 1 7 F F code box 6 2 Fax Copy 4 18 Fax charge setting 9 10 Fax reception mode 1 12 5 2 Function table 2 5 I Idle time setting 1 14 Initial settings Idle time setting 1 14 Language 1 12 TTI Your name 1 13 Usual TTI 1 13 Your fax number 1 13 Installi...

Page 186: ...int parameters 10 5 Protection passcode 10 2 Q Quick memory transmission 4 3 10 6 R Real time transmission 4 3 4 5 Receive time stamp 10 6 Redialing 4 6 Redial setting 10 5 Report 11 5 Resetting the counter for department code list 9 12 Routine Maintenance xiii S Scanner driver 1 16 Scanning contrast 4 2 7 4 Scanning resolution 4 2 Scan parameters 10 5 10 8 10 10 Searching the function 2 4 Short c...

Page 187: ...MEMO ...

Page 188: ...MEMO ...

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