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Before you begin:
Make sure QuickBooks® Pro/Premier is installed on your local computer and that you have access
to the company file (*.QBW).
1.
Enable your QuickBooks company file to use time tracking.
You will need to enable your company file to use time data to create paychecks. This must be
enabled to allow Attendance Rx to interface with your company file.
To turn on time tracking:
A.
From the Edit menu, choose Preferences.
B.
In the Preferences window, select Time Tracking from the scroll box on the left.
C.
Click the Company Preferences tab, and click Yes in response to "Do You Track Time?"
NOTE: QuickBooks may close all windows after this setting has been changed.
D.
In the Preferences window, select Payroll and Employees from the scroll box on the left.
E.
Click the Company Preferences tab, and click Employee Defaults button.
F.
Make sure "use time data to create paychecks is checked, and if not check this option.
G.
Click OK to close the Employee Defaults window, then click OK again to close the Preferences
window.
2.
Create QuickBooks ® Hourly Wage Pay Items for Regular, Overtime Level 1, and Overtime
Level 2
The Attendance Rx Software exports employee time card data as Regular, Overtime 1, Overtime
2, Vacation, Holiday, Sick, and Other hours. QuickBooks must be setup with a unique Hourly
Wage Pay Item for each of these employee hours values.
Please refer to your QuickBooks ® documentation for information on how to create and modify
Hourly Wage Pay Items.
Once you have created Hourly Wage Pay Items associated with Regular, Overtime1, Overtime 2,
Vacation, Holiday, Sick, and Other you must write down or remember the exact names for each.
The Attendance Rx software will require the user to supply these names prior to exporting
employee time card data. The Attendance Rx software default values for these items are "Regular
Pay," "Overtime Pay," "Premium Overtime Pay," "Vacation Pay," "Holiday Pay," "Sick Pay," and
"Other Pay."
3. Add
Employees
If you attempt to export an employee’s timecard to QuickBooks®, and the employee does not
exist in the application you will be prompted to add the employee(s) at the time of the export.
