Xerox WORKCENTRE 5030, Quick Reference Manual, Page: 151 / 186

Quick Reference Guide Page 8-5
E-mail
If one or more matches are found based on the search criteria, the matches are
displayed on the touch screen. Use the up and down scroll bars to locate the
recipient. Highlight the recipient in the list and select the
Add button.
Continue this process until you have added all the required recipients and on
completion select
Done . The entered e-mail addresses will be shown in the Address
List .
Address Book Types
If configured there are two different types of address book on your machine, Public
and Internal .
Public Address Book
The Public address book stores external company addresses on the machine. The
address book contains a list of user names and their e-mail addresses.
The file must be a .CSV (Comma Separated Value) format for your machine to be
able to read the file contents. The completed file is imported to the machine via
CentreWare Internet Services. Your machine will not allow the import of a
Public
address book file that does not end with the .CSV file extension.
A valid CSV file is in the format: Name, SMTP e-mail address. For example the
following are both valid CSV format file entries:
Smith, smith@company.com
"Smith, John", john.smith@company.com
The order in which the entries are sorted in the CSV file determines the order
displayed in the
Public address book at your machine.
Internal Address Book
Otherwise known as the LDAP (Lightweight Directory Access Protocol), the Internal
address book stores internal company addresses on the company network. The
System Administrator creates the
Internal address book.
The display of the search results is defined by the LDAP. For example, the LDAP
server can return a search query "And" as "Andrew Smith" when the result
"Andrews, James" may have been expected. The lastname, firstname or firstname,
lastname display is controlled by the LDAP server and not your machine.
If you have successfully logged in via Authentication mode, your machine will
automatically attempt to match your login name to your e-mail address. Your name
will then be entered into the From e-mail address field. You will not be able to
change this.
NOTE: The Internal Address Book (LDAP) is not available on the Copier/Printer
configuration.