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Xerox FreeFlow, Operator And Administrator Manual

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FreeFlow Process Manager Operator and Administrator Guide

2-148

Workflow Builder

Hot folders and Zip files

A hot folder can unzip a Zip file containing multiple PDFs or mixed 
file formats.

To process multiple files as a single joined job: 

Submit the Zip 

file to a hot folder associated with a workflow that has a Join task. 
Files are joined in the order they were added to the Zip file.
Hot folders can process Zip files that contain all supported file 
types. 
Hot folders support the following Zip file formats:
•

Microsoft Windows Compressed (zipped) files packaged with 
Windows Server 2003

•

WinZip 7.0 and 8.0 zipped files

Hot folders do not support:
•

Folders inside a Zip file, except for .CON directories when a 
matching .rdo is present. Folders inside the Zip file are 
unzipped but are not submitted.

•

Nested Zip files (a Zip file within a Zip file)

•

Files for which, when unzipped, there is not enough room on 
the drive. If problems occur, the file is moved to the error 
folder.

Summary of Contents for FreeFlow

Page 1: ...FreeFlow Process Manager Operator and Administrator Guide Version 6 0 Sept 2007 701P47169...

Page 2: ...vell and NetWare are registered trademarks of Novell Inc in the United States and other countries Oracle is a registered trademark of Oracle Corporation Redwood City California TMSSequoia ScanFix Imag...

Page 3: ...s xx Flag icons xxi Related information xxii FreeFlow Process Manager documentation xxii Windows related information xxii Using the FreeFlow Process Manager Online Help xxiii Finding a Help topic xxii...

Page 4: ...1 21 To create and save Preps Job files 1 22 To select a device type for PREPS versions prior to 5 2 2 1 24 Missing hardware key error 1 24 Using PREPS with Adobe Acrobat 8 0 1 25 Workflow Builder 2...

Page 5: ...Fault handling for job level edits 2 63 Adding watermarks 2 64 Setting up or modifying a text watermark 2 65 Setting up or modifying an image watermark 2 68 Duplicating or deleting a watermark 2 70 Ad...

Page 6: ...ent 3 2 To log in to the Workflow Submission Client application 3 2 Workflow Submission Client main window 3 3 The Get Files area 3 4 The Select Workflow area 3 5 The Configure Settings area 3 6 The S...

Page 7: ...e status of a job 4 14 Creating reports 4 15 Viewing a report 4 19 Exporting a report 4 20 Purging report data 4 21 Viewing and editing a document in Adobe Acrobat 4 23 Viewing preflight results 4 24...

Page 8: ...Xerox FreeFlow Process Manager Operator and Administrator Guide viii Table of Contents...

Page 9: ...andards Institution The equipment is also certified in compliance with applicable standards by various national bodies Radio Frequency Emissions USA This equipment generates uses and can radiate radio...

Page 10: ...ompliance with strict safety and radio frequency interference regulations Safety Your Xerox equipment and supplies were designed and tested to meet strict safety requirements These include safety agen...

Page 11: ...ts on the power cable 6 Do not override or disable electrical or mechanical interlock devices Covers guards and interlock switches are provided to prevent operator access to unsafe areas 7 Do not obst...

Page 12: ...or relocating equipment Please contact your local Xerox Service Department to arrange relocation of the copier to a location outside of your building Always locate the machine on a solid support surf...

Page 13: ...serviceable areas within these covers Never locate the machine near a radiator or any other heat source Never push objects of any kind into the ventilation openings Never override or cheat any of the...

Page 14: ...nk Currency Treasury Notes Coupons from bonds Federal Reserve Notes Federal Reserve Bank Notes Fractional Notes Silver Certificates Certificates of Deposit Gold Certificates Paper Money Bonds and obli...

Page 15: ...nder any Act of Congress 2 Adjusted Compensation Certificates for Veterans of World Wars 3 Obligations or Securities of any Foreign Government Bank or Corporation 4 Copyrighted material unless permiss...

Page 16: ...ge certificates may be photographed 10 Badges Identification Cards Passes or insignia carried by Military Naval personnel or by members of the various Federal Departments and Bureaus such as FBI or Tr...

Page 17: ...brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board commission or agency established b...

Page 18: ...or more information about Xerox environmental programs visit www xerox com environment html If your product is not part of the Xerox program and you are managing its disposal please note that the prod...

Page 19: ...f this guide by Identifying the audience and the basic skills required to use this guide effectively Explaining the standard conventions and cues that highlight important information Listing related d...

Page 20: ...Convention Description CAPS in angle brackets Within procedures the names of keys to press are displayed in capital letters and enclosed in angle brackets for example press ESCAPE Keyboard combinatio...

Page 21: ...data or damage equipment if care is not taken when performing the task or procedure following the caution WARNING The WARNING symbol and red text indicate that you may cause personal injury or death i...

Page 22: ...al different resources to support the Windows 2003 environment Some of these resources include web sites and online Help The following sections describe these sources and tell you how to find and use...

Page 23: ...located on the main window menu bar in each Process Manager application You can also access Help by selecting the Help button when available in dialog boxes Finding a Help topic In Help click one of...

Page 24: ...on in a pop up window by right clicking inside the pop up window and then selecting Print Topic or Copy NOTE If the dialog box does not have the button press F1 or search for the item in the Help syst...

Page 25: ...ator Guide xxv Obtaining additional support For additional information about the following topics refer to the Xerox Customer Software Release Document CSRD for FreeFlow Process Manager X PRESS FAX Fr...

Page 26: ...FreeFlow Process Manager Operator and Administrator Guide xxvi...

Page 27: ...tware components preparatory steps for workflow building and job management user and group access the log in process adding and removing printers creating Preps Job files and backup and restore functi...

Page 28: ...escription Input Displays automatically as the first workflow node when you select Enter during new workflow creation Does not have a settings dialog in Workflow Builder In Workflow Job Manager the se...

Page 29: ...mitting to the selected settings Bates Numbering Allows you to add bate stamps to each page of an input PDF file Bate stamps consist of a page number with optional leading zeros and an optional fixed...

Page 30: ...The Preview option allows you to dynamically view the content before committing to the selected settings Review Can be used multiple times at critical points in a workflow to view check and edit the...

Page 31: ...The files associated with the JDF must exist in the same location as the original job Conditional Conditional branching provides an added level of logic to a workflow allowing it to examine the prope...

Page 32: ...on from WIndows or from a document repository Save and load a file list Select an optional job ticket for submission with the files Submit the files to one of the automated workflows Modify the workfl...

Page 33: ...settings Print hardcopy proofs Identify faulted jobs Resubmit jobs Approve fail pause or delete jobs Generate view and export reports Launch Workflow Submission Client Workflow Builder Printer Registr...

Page 34: ...FreeFlow Process Manager FreeFlow Process Manager hardware and software configurations For information pertaining to FreeFlow Process Manager hardware and software configurations refer to the Xerox C...

Page 35: ...it user contact information change XDL Admin account password Creating User Accounts Process Manager user accounts are created and managed using the Windows Local Users and Groups functionality in the...

Page 36: ...eFlow Applications You can also access the online Help for the Registered Printer List Locator Printer Registration or the Printer Status Job Status Tool Configure the SMTP server The Simple Mail Tran...

Page 37: ...as they did in earlier versions but you will not be able to edit them To use the version 6 0 job level edit functions save the existing Job Level Edit workflow and it will be converted into a series...

Page 38: ...Freeflow Process Manager Operator and Administrator Guide or the online help Setting up a hot folder Set up external processes You may want to add external processes to support third party software o...

Page 39: ...u to restore previously back up FreeFlow Process Manager user and group information workflows jobs and task information User Accounts icon Available only on machines running FreeFlow Process Manager D...

Page 40: ...in the Library Administration Tool to convert documents within Document Library cabinets to PDF In FreeFlow 6 0 you may wish to use the FreeFlow File Conversion Tool available via the Start menu to c...

Page 41: ...n see Group membership and authorization When attempting to open a FreeFlow Process Manager application If you are currently logged into a Process Manager server but are not a member of either the Xer...

Page 42: ...a user s group membership information If you add yourself to an authorization group e g Xerox FreeFlow Process Manager Administrators and then try to launch an application you will receive an error m...

Page 43: ...Process Manager server name in the Server text box 6 Select OK The main window for the selected application opens Group membership and authorization The following table shows authorization based on m...

Page 44: ...ters and queues for use by FreeFlow software applications To configure the Print process step in a workflow production printers must first be added via the FreeFlow Printer Registration application Pr...

Page 45: ...Select OK 4 In the Printer Registration dialog select the desired task Add View Edit or Delete 5 For additional information about registering and managing printers select Help in the Printer Registra...

Page 46: ...the following components during installation PREPS Program Languages Xerox Digipath Automation iKey Hardware Key Driver or Sentinel Hardware Key Driver You also have to physically install the appropr...

Page 47: ...7 If the message Profile default already exists Overwrite anyway displays select Yes 8 Exit Preps 9 The Save current configuration dialog prompts Do you want to save the current configuration into th...

Page 48: ...Attributes area mark the check box for Read only d Select OK 15 If there is a cfg file under Preps Install dir Preps 5 2 Profiles make the same changes as in steps 11 13 to this file also To create a...

Page 49: ...u must select a device type for each signature 9 In the Signature List window select the desired signature The Device button is enabled 10 Click Device 11 In the Choose Device window select Press Shee...

Page 50: ...un PREPS do the following even if the PREPS hardware key is not missing 1 Stop the PREPS Automation Front End server by performing one of the following If there is a yellow folder icon with the toolti...

Page 51: ...ion you must change the PDF Conversion Acrobat directory To use PREPS with Adobe Acrobat 8 0 1 Start PREPS 2 Select Edit Preferences to display the Preferences dialog 3 Select the PDF tab 4 Select Ado...

Page 52: ...FreeFlow Process Manager Operator and Administrator Guide 1 26 About FreeFlow Process Manager...

Page 53: ...gured steps that define how a document is processed Use Workflow Builder to Create workflows Use graphical tools to assemble customized workflows from workflow process steps Configure the settings for...

Page 54: ...notify your administrator To log in to Workflow Builder A login screen may or may not display depending on group membership and server location If you enter the incorrect username or password you rec...

Page 55: ...reeFlow Process Manager Operator and Administrator Guide 2 3 Workflow Builder Workflow Builder main window Two major areas comprise the Workflow Builder main window the workflow list and the workspace...

Page 56: ...r Workflow list The workflow list in the upper portion of the window includes the following components Menu bar Workflows toolbar List of the current workflows Three default application workflows Main...

Page 57: ...mn Description Workflow Name Lists the names of the workflows Id Lists the workflow Ids Status Lists whether the workflow is Enabled Disabled Enabled Busy or Disabled Busy Date Modified Lists the time...

Page 58: ...n the list it is graphically displayed in the workspace If the workflow is in the disabled status and does not currently have jobs that are being processed it is available for editing Zooming in and o...

Page 59: ...xpand the view click the right facing Expand arrow to the left of the title area for example Workflows in Workflow Builder 2 To restore the view to the original size click the down facing Restore arro...

Page 60: ...Find 3 In the Find what text box enter the process name and select Find Next 4 If the process is located it becomes the selected process 5 Select Find Next to locate the next instance of the process...

Page 61: ...ollowing options Table 2 2 Workflow Builder File menu File Menu Option Description New Adds a new workflow to the list Provides a cursor for editing the workflow name The new workflow is added to the...

Page 62: ...kflow to the list provides a cursor for editing the workflow name The user must select Enter to complete the duplication operation Rename Workflow Highlights the selected workflow name and provides a...

Page 63: ...s dialog which allows you to check the status of a workflow process Allows you to open the Process Settings dialog to place the process online or offline and to check or change the concurrent count va...

Page 64: ...y Prime application to submit PDF jobs to Process Manager workflows Preflight Setup Opens Adobe Acrobat which is used to configure preflight profiles Repository Credentials Setup Opens a dialog that a...

Page 65: ...ally as the first workflow node when you select Enter during new workflow creation Does not have a settings dialog in Workflow Builder In Workflow Job Manager the settings dialog and the tool tip disp...

Page 66: ...r on top of the page content The Preview option allows you to dynamically view the content before you commit to the selected settings Bates Numbering Allows you to add bate stamps to each page of an i...

Page 67: ...t Cell Clustering which provides the option of pulling together cells on a sheet in a way that results in cell sizes that contain the imposed page image with no waste space between cells The Preview o...

Page 68: ...pported file types from the workflow to a specified location in a Windows file system or document repository You can also use Save to direct or branch a job to other workflows by designating a hot fol...

Page 69: ...rocess only an option if one is set up External Processes enable the use of third party workflow components The processes are added and configured in Workflow Job Manager Table 2 6 Workflow Builder In...

Page 70: ...process in a workflow must have a unique name The name cannot have more than 60 characters You cannot use the following characters or To customize a workflow process name To customize the process name...

Page 71: ...lder Help menu contains the following options Table 2 7 The Workflow Builder Help menu Help Menu Option Description Help Topics Displays the Help application to allow you to list the Help topics for W...

Page 72: ...displayed in the workspace Save Saves changes to the workflow that is currently open for modification Enable Disable Enable Allows a job to be submitted to the selected workflow Enabled workflows are...

Page 73: ...2 9 Workspace Toolbar Toolbar Option Toolbar Icon Description Cut Deletes and stores the selected process and its properties for pasting into the same workflow Copy Stores the selected process and it...

Page 74: ...he workflow NOTE All workflows are disabled after an upgrade or migration A pop up message displays if you try to enable a workflow that requires additional configuration Complete the configuration an...

Page 75: ...the Workflows toolbar select New A new workflow is added to the list A highlighted name cell is provided for editing 3 Type a workflow name in the cell and select Enter An Input icon displays in the...

Page 76: ...ng in the workflow must be completed 1 In Workflow Builder select a workflow from the list 2 Select Duplicate in the Workflows toolbar 3 Type a new workflow name in the cell and select Enter The new w...

Page 77: ...enable a workflow 1 In Workflow Builder select a disabled workflow from the list 2 Select Enable from the Workflows toolbar NOTE If changes are made to a workflow it must be saved before can be enabl...

Page 78: ...Editing workflow properties The Workflow Properties dialog allows you to change the workflow name and description that appear in the list area In the Description field you may want to include notes r...

Page 79: ...en You can open a branch by clicking on the plus icon and collapse the branch by clicking on the minus icon Only one branch may be open at a time If you open another branch the branch that is currentl...

Page 80: ...ied if actions are required to fully enable the exported workflows The Export Workflow dialog displays after you select the file to export Status text Status text displays above the upper and lower ta...

Page 81: ...table lists the workflow s in the selected workflow file The Export Action Summary displays the required actions if any for nodes of the workflow selected in the upper table See Import and Export Stat...

Page 82: ...are required to fully enable the imported workflows The Import Workflow dialog displays after you select the file to import Status text Status text displays above the upper and lower tables and change...

Page 83: ...ows to import NOTE A wfc folder displays in the export save location along the xml file It contains configuration files profiles and other workflow information to enable workflow restoration during im...

Page 84: ...on of Process Manager and if all the configurations on the second server are compatible The following items should be checked for compatibility PREPS jobs lists Fonts used in Bates Numbering Page Numb...

Page 85: ...specific process for a detailed description of the settings In general do the following 1 Select a workflow The workflow displays in the workspace 2 Double click a process step in the workflow or rig...

Page 86: ...t Enter an Input node automatically displays at the beginning of the workflow In Workflow Builder the Input node does not have a settings dialog In Workflow Job Manager you can open the Input settings...

Page 87: ...a workflow 2 In the Enhance Files node name dialog select from the following options NOTE You must select the Contrast option to enable Shadow Detail Contrast to apply the selected contrast level enh...

Page 88: ...ts to incoming jobs Off To disable the option Low For less noise reduction Normal Default for moderate noise reduction High For greater noise reduction Red Eye Reduction to remove the red eye defect f...

Page 89: ...ox FreeFlow Print Server 6 0 for reasons of flexibility and performance it is recommended that you do so in FreeFlow Process Manager rather than in DocuSP 5 1 or Xerox FreeFlow Print Server 6 0 Limita...

Page 90: ...robat Distiller for use in Process Manager The default job option that displays in Process Manager is selected in Adobe Acrobat Distiller The Flatten submitted PDF files for printing option allows you...

Page 91: ...Submit Adobe Creative Suite or QuarkXPress files via Workflow Submission Client to a workflow with a Convert node Files are sent to the appropriate working directory an email notification is sent Man...

Page 92: ...es with known printing problems This option may result in a loss of features and image degradation 4 In the Select the job options that submitters can choose from text box select the desired job optio...

Page 93: ...ing NOTE You may be prompted for a login and password if you attempt to access a mapped location NOTE If you are using hot folders to support other FreeFlow Process Manager features such as job submis...

Page 94: ...ed for Print The job is not re encrypted during Save 100 User Conversion This optional component allows a maximumm of one hundred users to submit applications for PDF conversion for all suppported doc...

Page 95: ...pported To process only a range of pages within a PDF file manually edit the file in Adobe Acrobat in the Review step If the input PDF file requires a password to open the PDF file most operations wil...

Page 96: ...or Join Limitations for Join Bookmarks logical structure internal hyperlinks and article threads within PDF files might not be preserved by the PDF Join component Fault handling for Join Errors are lo...

Page 97: ...Boxes Color Spot Colors and Image Quality The availability of dialog options varies depending on whether the Create a document that complies with PDF X standards option is selected for example When co...

Page 98: ...ngs File drop box select Save As to open the Save Settings File dialog For more information see To save the Settings File as 4 To remove a settings file from the list select the file in the drop box a...

Page 99: ...t job and to halt the job A fail message displays for the Optimize PDF node in Workflow Job Manager 9 In the Fast Web Viewing area mark the check box for Optimize the document for fast web view to ena...

Page 100: ...F document does not have a crop box one is generated and set to the size of the media box 3 In the When both trim box and art box are missing drop box select from the following Set trim box to media b...

Page 101: ...ols but will be grayed out and unchangeable 7 Select OK to accept the changes or select another tab and continue configuring To configure the Color settings The Color tab allows you to select the outp...

Page 102: ...lor management This enables the Don t change ICC profiles for xx option in the CMYK RGB and Gray drop boxes in the Profiles to use section Enables Treat managed xx as Convert colors to RGB NOTE The Co...

Page 103: ...K RGB or Gray objects Don t change ICC profiles for CMYK RGB or Gray Available with Manage Color Profiles selection Grays out the CMYK RGB or Gray profile Preserves the original profile of CMYK RGB or...

Page 104: ...halt the job A fail message displays for the Optimize PDF node in Workflow Job Manager 9 Select Show job submitter the settings file name only Settings details will be hidden to display only the Sett...

Page 105: ...jects that contain multiple spot colors must have all of their spot colors defined in the exclusion list or the objects will be converted to the Output Color Space The exclusion list appears below the...

Page 106: ...dden to display only the Settiings File drop box to job submitters All other dialog features are hidden 8 Select Always use these settings to prevent users from modifying the settings The settings app...

Page 107: ...inch on a 1200 dpi printer mm Default is 0 0 Maximum value is 1 5875 Points Default is 0 Maximum value is 4 5 3 Select or enter a value to replace anything lower than threshold value Inches Default is...

Page 108: ...SWOP for which they are prepared The Trap Key is set PDF X 1a 2001 Same as above except files can be opened in Acrobat 4 0 and Acrobat Reader 4 0 and later Table 2 12 PDF Box Descriptions PDF Box Des...

Page 109: ...final finished size of the document after printing and finishing A document intended for commercial printing requires a trim box The trim box must be smaller than the media box and can be the same as...

Page 110: ...resolves the ambiguity by providing a specific interpretation of the data CMYK RGB or gray profiles are replaced for tagged content when the original profile the original specification of how the colo...

Page 111: ...with color management enabled in the Optimize node can become inconsistent between a Process Manager server and remote client when profiles are uninstalled on the server Use the following procedure to...

Page 112: ...workflow The Xerox FreeFlow Recommended Preflight profile provided with the FreeFlow Process Manager product includes the following checks Font is not embedded Image resolution is less than 250 ppi B...

Page 113: ...t Settings dialog 3 Close Adobe Acrobat Professional To configure Preflight settings 1 To access the Preflight Settings dialog double click the Preflight step in a workflow 2 In the Select Preflight p...

Page 114: ...as many one rule preflight profiles as necessary to filter and direct the jobs to the appropriate node or workflow branch Table 2 13 Examples Using preflight as a filter To check for Pass Fail results...

Page 115: ...verted into a series of individual Watermark Bates Numbering Page Numbering Rotate and Flip nodes as appropriate Limitations for job level edits The font specified for Bates numbering page numbering a...

Page 116: ...mark indicate the watermark type Dialog options include New Opens the New Text Watermark dialog or New Image Watermark dialog in which you can create a new watermark Modify Opens the Modify Text Water...

Page 117: ...elect a font from the Font name drop box 4 To change the font style select a style from the Font style drop box 5 To change the font size select a point size from the Size drop box 6 Select a color fo...

Page 118: ...es 1 through 3 on page 7 on pages 12 through 14 and on page 17 NOTE Various order jacket file variables are supported by FreeFlow Process Manager MAX Manifest Automation from Xerox You can enter varia...

Page 119: ...atermark is layered on the page 18 Select from the following Place all watermarks behind page content to place the watermark underneath the page contents Place all watermarks in front of page content...

Page 120: ...o locate a TIFF JPEG BMP or PDF image file NOTE 1 The selected image must reside on a local drive NOTE 2 Only page 1 of the PDF is selected a In the Browse for watermark image file dialog select a fil...

Page 121: ...nvalid page range the workflow will fail with an invalid page range error in Workflow Job Manager 11 To preview the watermark placement in the document select Preview For more information about the Pr...

Page 122: ...click the Watermarks step in a workflow 2 To duplicate a watertmark Select a watermark from the list Select New Select Duplicate from the drop box 3 To delete a watermark Select a watermark from the...

Page 123: ...e associated text box 7 Choose whether to position the text above or below the bates number 8 To change the font typeface select a typeface from the Font drop box 9 To change the font style select a s...

Page 124: ...x 4 If you want text to appear before the page numbers select Include prefix and enter the text in the associated text box 5 If you want text to appear after the page numbers select Include suffix and...

Page 125: ...iew the page number placement in the document select Preview For more information about the Preview option see Previewing job level edits 14 Select Always use these settings to prevent users from modi...

Page 126: ...nfigure Barcode settings To configure the barcode readable text To configure barcode data To add or modify text or a data field To manage barcode data To configure Barcode settings NOTE View the dynam...

Page 127: ...types is determined uniquely to bar width or cell size Horizontal padding Select or type the desired padding to control the amount of white space on either side of the barcode Vertical padding Availa...

Page 128: ...omation from Xerox You can enter variable data syntax in the page range text box For example given an Order jacket file OJF with columns 1 2 3 4 containing page range data 1 3 7 12 14 17 respectively...

Page 129: ...ow at the bottom of this dialog or click Preview to preview the barcode placement in the document For more information about the Preview pane option see Previewing job level edits 1 To open the Add Ba...

Page 130: ...or Right 9 Select or type the text Vertical offset 10 Select or type a Horizontal offset 11 From the font drop boxes specify the font font style and font size 12 Select Always use these settings to p...

Page 131: ...w 2 Select the Data tab In the Enter data area select Add The Add Data dialog displays If you are modifying text or data select the desired item in the display window and select Modify The Modify Data...

Page 132: ...cted text or data up or down in the list select Move Up or Move Down 3 In the Variable data options area select or type the desired Sheets per signature from 1 to 999 This value is used if the Signatu...

Page 133: ...ow Builder 5 Select Always use these settings to prevent users from modifying the settings The settings will appear in the Submission Client controls but will be grayed out and unchangeable 6 Select O...

Page 134: ...ample PDF document To preview job level edits 1 Open one of the following processes in a workflow Bates Stamping Page Numbering Watermarks Barcodes Imposition Pressmarks 2 Select Preview to display th...

Page 135: ...ct from First Sheet Previous Sheet Next Sheet or Last Sheet 5 Select Preview page image size to select a preview page size The content displays on a blank page of the selected stock size The Impositio...

Page 136: ...able 4 Select OK to accept the changes and close the window or continue setting job level edit options Flipping pages Each page in the PDF file can be flipped horizontally or vertically to create a mi...

Page 137: ...gs dialog double click the Resize step in a workflow 2 Select from the following Scale to size to select image resizing to a specific size Scale by percent to select image resizing based on a percenta...

Page 138: ...displays the FreeFlow Process Manager Imposition Settings dialog in which you can establish the desired settings Use Preps job file When you select OK displays the Preps Imposition Settings dialog in...

Page 139: ...Up considerations and Maximum N Up limitations 4 The Preview pane allows you to dynamically view the selected settings Mark or deselect the Preview check box to open or close the Preview pane For more...

Page 140: ...in to English stock types to search the list of named English stocks for one large enough to encompass the layout area Constrain to metric stock types to search the list of Metric stocks for one large...

Page 141: ...entered Select from the following From left From right Center Always available From binding edge Available if 2 sided document From non binding edge Available if 2 sided document Vertical to specify v...

Page 142: ...ture Shift to specify an incrementing offset for incoming PDF pages on the output paper stock for Book Pamphlet and Calendar job styles Single signature when cleared to specify the number of sheets pe...

Page 143: ...tandard Imposition Settings dialog displays 3 In the Imposition Settings dialog select the Crop Marks tab 4 In the Crop mark box window select from the following Media Sheet to define the crop margin...

Page 144: ...ne all offsets defined by the Top offset Inward offset to place offsets inside the perimeter of the selected box Outward offset to specify offsets outside the perimeter of the selected box NOTE The Ou...

Page 145: ...crop marks to every n sheet as defined by the user via the sheets spin box Range 1 to 500 Starting with the first sheet to start crop marks on the first sheet when selected or on sheet s N when not s...

Page 146: ...ed together using the Binding edge alignment option With Autofit off it is possible to yield cell sizes that when clustered produce a layout area that exceeds the dimensions of the paper stock As a re...

Page 147: ...during imposition You can select which of the four supported PDF boxes to be used for positioning and autofit Note that the PDF page is not clipped by the selected box unless margins are applied Enabl...

Page 148: ...nature Booklet Portrait fold binding edge is parallel to short edge of the stock Signature Calendar Head to Toe orientation fold binding edge is parallel to short edge of the stock Signature Pamphlet...

Page 149: ...of paper There is no flip option for 4 Up 8 Up Each page is imaged eight times on one side of a sheet of paper There is no flip option for 8 Up 16 Up Each page is imaged sixteen times on one side of...

Page 150: ...e reference is larger than the selected stock size a Standard non Autofit job style output results If the number of pages in the input document cannot fill all the cells for the N up a partial N up ou...

Page 151: ...choose a stock orientation that minimizes post imposition waste areas If the subsequent layout exceeds the size of an identifiable standard stock type a Custom stock type that encompasses the layout...

Page 152: ...computer the initial Imposition Settings dialog displays Select Use Preps job file Select OK to close the window and display the Preps Imposition Settings dialog NOTE If Preps is not detected on the...

Page 153: ...sition component No support for imposition marks such as exposure keys will be provided within the Xerox imposition templates Such items are typically placed in the gutter area of the press sheet This...

Page 154: ...umber or click the up and down arrows to define crop position from the Left Right Top or Bottom edge of the page 3 If desired select Uniform to enable the following options All edges Makes all values...

Page 155: ...ark Select a pressmark from the list and then select Modify to open the Modify Image Pressmark dialog and change the pressmark To Duplicate or delete a pressmark see Duplicating or deleting a pressmar...

Page 156: ...7 12 14 17 respectively you can enter text CSV1 CSV2 CSV3 CSV4 into the page range text box If OJF column contains an invalid page range the workflow will fail with an invalid page range error in Work...

Page 157: ...rk from the list To duplicate or delete a pressmark 1 Double click the Pressmark step in a workflow 2 In the Pressmark list select a pressmark 3 Select from the following Select Delete to remove the p...

Page 158: ...t When a workflow is stopped at a Review step in Workflow Job Manager you can also perform the following functions depending on the makeup of the workflow View and edit the file using Adobe Acrobat Pr...

Page 159: ...date or repair the PDF file Compound document types such as RDOs cannot be attached The maximum attachment size is established using the SMTP Setup dialog in Workflow Job Manager The maximum allowable...

Page 160: ...as the sender address for the notification Use the following address Allows you to enter an email address By default the text field displays the email address of the logged in user When submitting a...

Page 161: ...not printed or edited NOTE 3 All options except Preflight Results and Job Files are selected by default When Job Files is selected Send low resolution image is selected by default 9 Type a message wi...

Page 162: ...er Conversion restrictions apply when submitted via hot folders and not via Workflow Submission Client The watermark does not appear on the job document See also Unlimited User Conversion option Hot F...

Page 163: ...cess the Job Setup dialog for production printing and make the desired changes Insert separator pages via the Job Setup dialog If the printer is not available on a standalone client If you attempt to...

Page 164: ...open the Job Setup dialog from production printing Make the desired selections Options vary depending on the selected printer Refer to the job setup help for additional information 5 In the Print Set...

Page 165: ...et Depending on your collation settings if only one set is requested the separator page is inserted after the last page of the job Insert after each file Inserts a separator page after each PDF file I...

Page 166: ...types generate an error message No imaging is available on the separator page Fault handling for Print Errors are logged in the Windows Event log and displayed in the Job Manager status display area T...

Page 167: ...gure Save settings Saving a job ticket with the PDF file for reprinting Limitations for Save Fault handling for Save To configure Save settings 1 To access the Save Settings dialog double click the Sa...

Page 168: ...g up repository credentials Browse Windows to open the Windows file dialog for selecting a file location Browse Repository to open a repository dialog for selecting a repository location The Location...

Page 169: ...e files to be processed an xpf job ticket is saved using the following naming conventions For files file name file extension xpf for example PDF file name brochure pdf xpf file name brochure pdf xpf N...

Page 170: ...me the job files you must move and rename the associated xpf ticket as well Fault handling for Save Errors are logged in the Windows Event log and display in the Job Manager status display area The fo...

Page 171: ...older associated with an appropriate workflow The files associated with the JDF must be in the same location as the original job 1 To access the JDF Export Settings dialog double click the JDF Export...

Page 172: ...e settings will appear in the Submission Client controls but will be grayed out and unchangeable 6 Select OK to accept the changes and close the window See also About JDF Export options Fault handling...

Page 173: ...user lacks sufficient security privileges to create the specified files in the destination directory specified during JDF Export If the workflow contains a non supported task If the workflow does not...

Page 174: ...ave The file path displays in the Filename text box 5 Select Create and Edit 6 In the Edit JDF Job Definitions dialog select Add Section 7 In the Number of Pages section enter the appropriate value 8...

Page 175: ...ed from the job will be taken Each Conditional node can include up to 12 branches each branch can include up to 12 conditions that must be satisfied You can specify two main categories of conditions P...

Page 176: ...e Conditional Branch Settings dialog Number of documents per job Single document jobs can be processed by the Conditional Branching node Multiple document jobs can be processed only if a Join node pre...

Page 177: ...ssary information is not available to evaluate a condition For example if a PDF file is submitted to a branch with a PDF bleedbox condition and bleedbox is not defined in the PDF file the job will fai...

Page 178: ...ranch 3 In the Branch Conditions dialog enter a name in the Branch name text box The name display in the dialog title later when you open the dialog to view or edit conditions The options in the This...

Page 179: ...ext if required 9 After all fields are configured select Add to add the condition and display it in the Conditions List 10 If required select a condition and then select Delete to remove the condition...

Page 180: ...l to Greater than Make a numeric selection Author Title Subject Keyword Creator Producer Contains Does not contain Starts with Ends with Is equal to Enter text Color or B W All B W Containing any gray...

Page 181: ...that value will be considered the Job copy count value If the user sets a value for the Quantity attribute in FreeFlow Process Manager MAX Manifest Automation from Xerox that value is considered the J...

Page 182: ...opies multiplied by number of pages in PDF file Maximum bleed size If a Trim Box and a Bleed Box are defined and the Trim Box is contained within the Bleed Box then the Bleed size is the four offsets...

Page 183: ...w branch 3 Select from the following options to view manage and create conditional branches Conditional Set Description pane Lists the conditions that must be met for the selected workflow branch Up a...

Page 184: ...cepts all documents that could not be passed to prior order branches Unmark the check box to delete the pass through branch NOTE The system automatically sequences the pass through branch as the last...

Page 185: ...ect the desired workflow branch from the list and then select View Edit 3 In the Branch Conditions Name dialog make the desired edits See Adding and configuring branch conditions 4 Select OK 5 In the...

Page 186: ...Conditional Branch Settings dialog select the desired workflow branch from the list 3 Select Delete 4 In the Delete confirmation dialog select Yes 5 Select OK 6 To delete a pass through branch unmark...

Page 187: ...Conditional node To link conditional branches 1 Right click the Conditional node to which you wish to add a link 2 Select Create Common Links Links display at the end of the branches for that node Ano...

Page 188: ...dicated either by a plus symbol and a curved arrow or if the user chooses an existing process icon by a plus symbol overlay To configure external process settings 1 Double click an external process in...

Page 189: ...pository credentials to use when a job must access a repository during hot folder submission Resubmit operation in Workflow Job Manager Prior to performing operations that require repository access yo...

Page 190: ...ository credentials upon clicking Add Repository File in Workflow Submission Client or Browse Repository in the Save or JDF Export settings dialogs the Repository Credentials Setup dialog automaticall...

Page 191: ...bs are using the process The option displays as a context menu option when you right click a process Settings Opens the Process Settings dialog To change the offline or online status of a process 1 In...

Page 192: ...y count divisor functionality on or off available for Imposition only To set the number of concurrent processes 1 In Workflow Builder select Options Processes to display the Processes dialog 2 Select...

Page 193: ...ent Use Print nodes that do not have Always use these settings selected Example If the original document is 1 page the original quantity is 100 copies and the imposition is 4 up repeated then the post...

Page 194: ...ch to On 2 The user creates a workflow with the following nodes Imposition 2up Always use these settings is set Imposition 2up Always use these settings is set Print Always use these settings is not s...

Page 195: ...Review Imposition 2up Always use these settings is set Review Print Always use these settings is not set 3 User submits a job with an XPIF ticket Copies 20 4 After successful execution of the first Im...

Page 196: ...unt Dialog and opens the Print task setting 6 The user sets the Quantity value in Print task setting to 18 closes the dialog and continues executing the job 7 The job successfully executes the Imposit...

Page 197: ...sabled Busy Disabled Active Jobs Lists the number of active jobs Hot Folders Lists the number of hot folders associated with the selected workflow Description Lists the description text for the workfl...

Page 198: ...hecking Hot folders supported files Hot folders on mapped or shared drives and resources Hot Folder submission with and without the Unlimited User Conversion License Limitations when setting up direct...

Page 199: ...a link to another RDO and set labeling RDOs via Workflow Submission Client or hot folders cannot be assured Limitations for hot folder submission of RDOs and job files associated with xpf or xml files...

Page 200: ...ile Hot folders can process Zip files that contain all supported file types Hot folders support the following Zip file formats Microsoft Windows Compressed zipped files packaged with Windows Server 20...

Page 201: ...o InfoZip files Table 2 16 InfoZip file limitations Item Limit Number of files 64 K Uncompressed size of a single file 4 GB Compressed size of a single file 4 GB Total size of archive 256 TB Maximum p...

Page 202: ...t does not contain the correct file path to the job that is being processed the job fails JDF files take precedence over other files types they are processed first Hot folders and error checking Non s...

Page 203: ...saved encrypted files from FreeFlow 5 0 PDF encryption is removed when you save via a Save or JDF export node or when you view the PDF via the Review node See also Unlimited User Conversion option Se...

Page 204: ...Folders dialog options include New Opens the New Hot Folder dialog Modify Opens the Hot Folder dialog for the selected hot folder Delete Deletes the selected hot folder Also available as a context me...

Page 205: ...r monitoring Configuring the hot folder system settings Submitting a job to a hot folder Submitting an RDO to a hot folder Submitting a job ticket file xpf to a hot folder for reprinting Submitting xm...

Page 206: ...you to a specify the user whose repository credentials will be associated with the hot folder either a member of the Process Manager Administrator group or a member of the Operators group This informs...

Page 207: ...st OK Closes the dialog and saves the settings Cancel Closes the dialog and does not save the settings Waiting for Job Ticket folder Each hot folder contains a Waiting for Job Ticket folder When submi...

Page 208: ...ettings dialog Specify the number of files 9 If required select Enable scheduling for this hot folder available when Enable hot folder scheduling and Set scheduled times for hot folders individually a...

Page 209: ...nction can be paused in order to perform any necessary actions To pause and resume hot folder monitoring 1 In Workflow Builder select Options Hot Folders 2 Select a hot folder from the list and select...

Page 210: ...ependent of the other s settings If both clustering and scheduling are selected then reaching either the clustering number of files or the scheduled time results in the submission of hot folder files...

Page 211: ...iles before processing 5 If required select Enable hot folder scheduling to enable the scheduling function 6 Select Set scheduled times for each hot folder individually to specify times that you want...

Page 212: ...in task the files within the Zip file will be joined in the order that they were added to the Zip file Read only files are not picked up by a hot folder To submit a job to a hot folder 1 Locate the de...

Page 213: ...ade or you can use Web Services 2 In File Manager navigate to the appropriate RDO NOTE In File Manager the CON file is not visible 3 Right click the file In the context menu select Copy 4 In the Copy...

Page 214: ...e Save settings using the following naming conventions File name file name file ext xpf job ticket name file name file ext xpf When submitting files in a folder the following naming conventions are us...

Page 215: ...o be processed and its associated xpf into the Waiting for Job Ticket folder inside the hot folder The xpf file must be outside the folder to be processed Each file in the folder is submitted separate...

Page 216: ...ame must match the name of its associated file or folder to be picked up for hot folder processing Dynamic workflows Files are submitted to a dynamically created Submitted with documents workflow whic...

Page 217: ...plorer locate the xml file and the matching file or folder you will be submitting 6 Copy move paste or drag and drop the xml and its matching file or folder into the Submitted with documents hot folde...

Page 218: ...r a range of sets is limited to database mode VIPP print files Viewing and editing VI containers via Adobe acrobat requires conversion to PDF Convert Supports conversion of VI Containers with VIPP pri...

Page 219: ...e job is retrieved by the third party application processed and then returned to the Process Manager workflow to complete any remaining workflow steps Running third party scripts CLI profiles are avai...

Page 220: ...t The function of the third party software cannot be to convert PDF to JPEG The third party application must accept and send out the same file name For example table PDF in must result in table PDF ou...

Page 221: ...rocess node configuration in Workflow Builder Example In Process Manager The following input and output folders are set up in Process Manager for an external process profile called Profile 1 Process i...

Page 222: ...rocess also changes the order in Workflow Builder New Process Opens the External Process Setup dialog which allows you to add a new external process available if four or fewer processes are configured...

Page 223: ...existing profiles up to a maximum of 10 Listed profiles are selectable Add folder profile Available if 9 or fewer profiles are configured Opens the Folder Profile Setup dialog which allows you to ente...

Page 224: ...h profile For folder based profiles the third party software must be running for you to use the external process in a workflow To add or edit an external process 1 In Workflow Builder select Options E...

Page 225: ...lect Add CLI profile The CLI Profile Setup dialog opens c To modify an existing profile select a profile in the Process Profiles list and select Edit 6 Continue to the appropriate procedure to add or...

Page 226: ...in Workflow Builder When you delete a process you delete all the profiles for the process To move or delete an external process 1 In Workflow Builder select Options External Processes 2 Select a proc...

Page 227: ...le written to the external process input folder Information includes job name job ID date submitted JDF and preflight results file path information manifest order jacket file information NOTE The thir...

Page 228: ...enter or change the name for the profile NOTE Changing a name or a folder affects existing workflows 2 To select process input process output and error folders do the following NOTE You will be asked...

Page 229: ...ust set up input and output hot folders for the third party software that match the input and output folders of the profile NOTE 2 For folder based profiles the third party software must be running to...

Page 230: ...rameters Default parameters are in out Provide available job data to external process by XML file Allows you to request the system to provide additional information to the external process via an XML...

Page 231: ...cts existing workflows 2 To select a Script full path select Browse 3 In the Open dialog locate the script and select Open 4 Optional In the parameters text box enter additional script parameters For...

Page 232: ...7 Select OK If you edited an existing profile a confirmation dialog displays The new profile displays in the Process Profiles text box 8 To configure additional process profiles repeat steps 1 7 Other...

Page 233: ...Profile name Something Script Full Path c SomeScript Parameters in out Working directory c temp user s choice Output Location c brianOut user s choice Time interval 30 seconds During execution the us...

Page 234: ...pt the user wants someParameter to follow the output parameter The user would configure this way Parameters in out someParameter During the execution External Process node launches the following comma...

Page 235: ...when the script is launched Example 6 Using for a path that contains a space Scenario If you are using a path with a space for your DOS script you can use per this example Assume the same scenario as...

Page 236: ...ipt I c temp someFile O c brianOut someFile Deleting an external process profile You can select and remove individual profiles from an external process To delete an external process profile 1 In Workf...

Page 237: ...ou to enter the SMTP Server name for example smtp galaxynet net NOTE Only valid characters and strings for SMTP Servers are accepted An error message displays if the syntax is incorrect Maximum attach...

Page 238: ...quire communication via a proxy server The Proxy Setup dialog is used to configure an address and port number on your proxy server To set up the proxy server 1 In Workflow Builder select Options Proxy...

Page 239: ...New profile 6 Enter a profile name and other desired information and select the desired options 7 Refer to the Creating new preflight profiles procedure in Adobe Acrobat Professional to add or create...

Page 240: ...flight profiles procedure in Adobe Acrobat to add or create rules and conditions as required 6 If desired to create a duplicate select Duplicate 7 Exit Adobe Acrobat Professional NOTE For additional i...

Page 241: ...iles for submission from WIndows or from a document repository Create a file list xfl to save one or more files for future submissions Select an automated workflow to which to submit files Launch Work...

Page 242: ...ay or may not display depending on group membership and server location If you enter the incorrect username or password you receive an incorrect username or password error message You can then enter y...

Page 243: ...flow Submission Client main window The Workflow Submission Client main window contains four areas that represent the main steps in the job submission process Get Files Select Workflow Configure Settin...

Page 244: ...n Name Description Add Windows File Displays a Windows browse screen Add Repository File Displays a repository browse screen Remove Removes selected files from the text box Save File List Opens a Save...

Page 245: ...Displays the date the workflow was last changed Processes Displays the workflow process icons Only the icons associated with Pass states are shown Fail states are not shown A workflow is grayed out i...

Page 246: ...il pathways in a view similar to Workflow Builder Settings are configured using the following options Table 3 3 Configure Settings options Button Name Description Edit Settings Allows you to access an...

Page 247: ...lowed by the first filename until a character limit of 40 is reached Use file name as job name Available when multiple files are selected and a workflow without a Join node is selected When selected t...

Page 248: ...ile menu contains the following options Table 3 5 Workflow Submission Client File menu File menu option Description Add Windows File Opens a Windows browse screen Add Repository File Opens a repositor...

Page 249: ...ened Workflow Builder Displays the Workflow Builder login dialog if you are not logged in if you are logged in activates Workflow Builder Find Opens the Find dialog which allows you to locate a proces...

Page 250: ...on Removes files from the Get Files list after the files are submitted for processing Repository Credentials Setup Opens a dialog that allows the current user to enter a Username and Password for the...

Page 251: ...orkflows that have been enabled in Workflow Builder display Ensure the selected workflow includes the processes necessary to meet the job criteria Modify the process settings You can modify process se...

Page 252: ...orkflow will be grayed out When submitting multiple files to a workflow To create a single joined job Join must be in the workflow To create multiple separate jobs Join should not be in the workflow M...

Page 253: ...quire repository access you must set up and save your repository credentials in FreeFlow Process Manager For more information see Setting up repository credentials 2 Select Open to add the file s to t...

Page 254: ...orkflow Double click a workflow process to display the settings dialog or click Edit Settings Modify the settings and select OK to save the changes 7 Select from the following Type a name in the Job n...

Page 255: ...ng and using a file list The same file can be included in multiple file lists The same file can be included more than once in the same file list The file list exists only in the local Workflow Submiss...

Page 256: ...loaded only if the Workflow Submission Client application has not been closed since the file list was first created Once the Workflow Submission Client application is closed the temporary repository...

Page 257: ...c Saving a job ticket with the PDF for reprinting in the Workflow Builder section Submitting QuarkXPress files qxd qxp QuarkXPress files qxd qxp can be submitted via Workflow Submission Client only to...

Page 258: ...single document The two main parts of an RDO are the RDO file and the CON directory The RDO part of the file contains all the information about how to organize the images in the document to produce t...

Page 259: ...or changes can be made to the job ticket for example the copy count You can submit an RDO reprint to a workflow that contains any combination of Save Print and Review Review is available only to pause...

Page 260: ...ystem then all supported file types can be submitted Process Manager supports a maximum of 8 instances of Remote Workflow Submission Client not including the client on the FreeFlow Process Manager ser...

Page 261: ...tus Review and edit jobs in Adobe Acrobat Edit process settings Print hardcopy proofs Identify faulted jobs Resubmit jobs Approve fail pause or delete jobs Generate view and export reports Set up repo...

Page 262: ...r may not display depending on group membership and server location If you enter the incorrect username or password you receive an incorrect username or password error message You can then enter your...

Page 263: ...main window The Workflow Job Manager window provides an overview of all jobs and their current status in the system You can view all jobs in the system including active and completed jobs Two major a...

Page 264: ...name and status of a selected workflow process for example Passed in Convert Includes an instructive statement for example You may edit settings and resubmit to this node Selected process arrow An ar...

Page 265: ...es a selected process an arrow connects the selected node to the message area Selecting a process displays the Settings button if available and allows you to access the settings dialog Process Setting...

Page 266: ...nager The Jobs area The lower portion of the Workflow Job Manager window lists all jobs active and completed currently in the system Each row lists a job and the job details The toolbar allows you to...

Page 267: ...rom the list using Control Shift Table 4 1 Jobs area columns Column Description Name Lists the names of the current jobs Id Displays the Job Id number Status Lists the current status of each job Print...

Page 268: ...ve The job is in process or in a printing state Pending The job is ready and is waiting to be processed at the system Paused The job is paused because of a printer or job execution problem Printing Th...

Page 269: ...also be accessed by right clicking a job to display the context menu Menu items that are not available are grayed out See also The File menu The Edit menu The View menu The Options menu The Launch Men...

Page 270: ...s Opens the Print Results dialog for each instance of a production print process in the workflow that has completed submission of the document to the printer Print status is available only from IPP pr...

Page 271: ...tool tips in the graphical workflow display by positioning the mouse pointer over a workflow process Hide Disables the tool tips Workflow Icons Small Icons Displays small icons Medium Icons Displays m...

Page 272: ...ow Builder Launches Workflow Builder Workflow Submission Client Launches Workflow Submission Client Printer Registration Launches Printer Registration FreeFlow Administration Tool Launches FreeFlow Ad...

Page 273: ...managing jobs The Jobs toolbar The Jobs toolbar includes the following options Table 4 9 Jobs toolbar Workflow Submission Client Launches Workflow Submission Client available if there is at least one...

Page 274: ...en you choose to view the details of individual jobs details are displayed in the status area at the top of the screen and include Graphical display Depicts the workflow process steps A in the workflo...

Page 275: ...ollowing formats CSV comma delimited csv XML xml The report function is also available via Remote Workflow Job Manager Client You can set up and generate the following reports Table 4 10 Report catego...

Page 276: ...u to a select an end date for inclusion of data in a report All dates Allows you select the use of all available data in terms of dates for report generation Attributes to include Includes the appropr...

Page 277: ...ected report type NOTE You can also enter a wildcard for the workflow or job name for example reprint 4 Select a Start date from the drop box Type the day or year or Highlight the month day or year an...

Page 278: ...c column in the Sort attribute window a Select an attribute b Select the desired data display sequence Ascending to display from lowest to highest Descending to display from highest to lowest 9 Contin...

Page 279: ...rts to display the Reports dialog Set up the desired report 2 Select View to generate and display the report 3 Optional If you need to modify the report setup click the Reports dialog to bring it to t...

Page 280: ...se Opens a Browse for Folder dialog Allows you to select a file location Format Allows you to select the file type to export the report Encoding Available for CSV format only Allows you to select the...

Page 281: ...hich is compatible with older systems 8 Select OK to close the window and export the report NOTE The CSV file might display using the icon of an associated spreadsheet program See also Creating report...

Page 282: ...s changed Restarts the duration count before purging Cancel Closes the dialog and disregards any changes made in the dialog To purge report data 1 In Workflow Job Manager select Options Reports to dis...

Page 283: ...en selected the job fails To view and edit a job in Adobe Acrobat 1 In Workflow Job Manager select a job that displays Attention Required for Review or that lists a status of Paused or Review in the J...

Page 284: ...process step must be completed for a job in order to select this option To view preflight results 1 In Workflow Job Manager select a job from the Jobs list 2 Select a Preflight node and then select fr...

Page 285: ...cess in a workflow including printer name queue name job name job status job ID time print quantity finishing type collation and output To view print results 1 In Workflow Job Manager select a job fro...

Page 286: ...e is interaction with a repository the RMS credentials of the current user the user running Workflow Job Manager are used If the current user of Workflow Job Manager does not have proper RMS credentia...

Page 287: ...you to review and edit the document Settings Available if a job is at a Review step or paused and a configurable process step is selected in the workflow It provides access to the workflow process se...

Page 288: ...a Print step after the Review step it opens the Copies dialog Print Proof Available when a selected job is at a Review step only if the workflow contains a Print step following the Review step Allows...

Page 289: ...flow is not deleted To fail a job 1 In Workflow Job Manager select a job that displays Attention Required for Review or that lists a status of Paused or Review in the Jobs list 2 Select Fail 3 The sta...

Page 290: ...from a Review node after the copy count is modified by a multi up repeated Imposition node this option is available and the Quantity original document cannot be modified Quantity imposed document is...

Page 291: ...eview step 1 In Workflow Job Manager select a job from the Jobs list The job must be at a Review step 2 Select Copies 3 In the Quantity original document section set the number of copies to print 4 In...

Page 292: ...step following the Review step Printer status and results for print proof jobs are not available in the Process Manager reports However you can obtain the job information in the production printer Job...

Page 293: ...he document Settings Opens the Notification Settings dialog and allows you to enter recipient addresses Resume Continues processing the job Is grayed out if no recipients are specified and the submitt...

Page 294: ...by selecting View Job Instructions This option is available when a selected Web Services job is in a Review paused or Incomplete Notify Settings state To view Web Services job instructions 1 In Workfl...

Page 295: ...remote client login screen Using the View Document function To use the View Document function when a job is stopped at the Review task Adobe Acrobat or Abobe Reader must be installed Otherwise the fu...

Page 296: ...ings up the Unlock Confirmation dialog Cancel Returns the user to Workflow Job Manager does not open the job or the PDF associated with the job OK Appears only on the remote version of Job Manager The...

Page 297: ...lect File New 4 Create a workflow 5 Save the workflow 6 Enable the workflow 7 Exit Workflow Builder Accessing Workflow Submission Client from Workflow Job Manager If you need to create and or submit a...

Page 298: ...ission files Incoming third party jobs that require additional configuration display the following elements A paused job icon in the Name column Attention Required in the Status column Instructional t...

Page 299: ...2 Choose a workflow from the Choose a workflow drop box NOTE When you select a workflow the JDF job intents are matched as closely as possible to the workflow settings If the settings are locked or no...

Page 300: ...rty job 1 In Workflow Job Manager from the Jobs list select a job with Attention Required in the Status column 2 Select Select Files NOTE If files have been selected previously they are listed beneath...

Page 301: ...is option is available if a JDF file was submitted with the job It opens the JDF file in a separate window To view the JDF file for an incoming third party job 1 In Workflow Job Manager from the Jobs...

Page 302: ...vailable if a job instructions file was submitted with the job It opens the file with Adobe Reader in a separate window To view the job instructions for an incoming third party job 1 In Workflow Job M...

Page 303: ...ions with Rescue 1 14 P PDF files Converting Adobe Illustrator and Adobe InDesign documents to PDF 2 43 Working with PDF Files 2 43 Preparing for workflow building and job management 1 9 Preps Setting...

Page 304: ...older based profile 2 176 Adding or editing an external process 2 172 CLI Profile Setup dialog 2 178 Deleting an external process profile 2 184 Managing external processes 2 170 Moving or deleting an...

Page 305: ...s 2 126 Conditions to add 2 128 Deleting conditional branches 2 134 Editing conditional branches 2 133 Guidelines for successful conditional branching 2 124 Linking conditional branches 2 135 Managing...

Page 306: ...Xerox FreeFlow Process Manager Administrator and Operator Guide Index 4 Index...

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