Xerox B1025 System Administrator Manual Download Page 103

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4. Touch

Setup Fax Reports

5. Select a report type:

• To

configure

fax

activity

reports,

touch

Activity

Report

Touch

Auto

Print

Off

then

touch

• To configure fax confirmation reports, touch

Confirmation Report

• For Report Options, select the condition for printing confirmation reports.

• For Print Options, select the thumbnail image printing option.

Touch

• To configure broadcast and multiple-poll reports, touch

Broadcast and Multi-poll Report

Select the condition for printing broadcast and multiple-poll reports, then touch

6. To exit Fax Report Setup, touch

Xerox

B1025 Multifunction Printer

System Administrator Guide

103

Faxing

Summary of Contents for B1025

Page 1: ...VERSION 1 1 OCTOBER 2018 702P06571 Xerox B1025 Multifunction Printer System Administrator Guide...

Page 2: ...trademarks of Apple Inc registered in the U S and other countries AirPrint and the AirPrint Logo are trademarks of Apple Inc Google Cloud Print web printing service Gmail webmail service and Android m...

Page 3: ...electing Services to Appear on the Control Panel Touch Screen 17 Changing the System Administrator Password 18 3 Network Connectivity 19 TCP IP 20 Enabling TCP IP at the Printer Control Panel 20 Confi...

Page 4: ...ling HTTPS TLS 48 IP Filtering 49 Enabling IP Filtering 49 IP Sec 50 Configuring IP Sec 50 Concealing or Showing Job Names 51 802 1X 52 Configuring 802 1X in Xerox CentreWare Internet Services 52 Disp...

Page 5: ...anel 77 Changing the Paper Supply Auto Select Policy at the Control Panel 77 Changing the Reduce Enlarge Presets on the Control Panel 77 Specifying ID Card Copy Settings 78 Changing the ID Card Copy F...

Page 6: ...atus 106 Alert Notification 106 Date and Time Settings 107 Energy Saving Settings 108 Setting the Power Saver Mode Timers in Xerox CentreWare InternetServices 108 Entry Screen Defaults 109 Smart eSolu...

Page 7: ...system administrator with network administrator rights who understands networking concepts and has experience creating and managing network user accounts Use this guide to help you install configure...

Page 8: ...refer to Printing the Configuration Report 5 To access Xerox CentreWare Internet Services open a Web browser then type the IP address for your printer Xerox CentreWare Internet Services is the adminis...

Page 9: ...he control panel or from Xerox CentreWare Internet Services click Status Information Pages Xerox CentreWare Internet Services documentation In Xerox CentreWare Internet Services click Help Order suppl...

Page 10: ......

Page 11: ...2 Initial Setup This chapter contains Physically Connecting the Printer 12 Assigning a Network Address 13 Accessing Administration and Configuration Settings 14 Initial Setup in Xerox CentreWare Inte...

Page 12: ...Connect the other end of the cable to a correctly configured network port 2 If your printer has fax installed connect the printer to a correctly configured telephone line 3 Connect the power cord to...

Page 13: ...a network address automatically from a DHCP server by default To assign a static IP address refer to Configuring the Network Address Manually at the Printer Control Panel Xerox B1025 Multifunction Pri...

Page 14: ...touch the Next arrow 3 Type the administrator password then touch OK The default password is 1111 A Ac cc ce es ss siin ng g X Xe er ro ox x C Ce en nt tr re eW Wa ar re e I In nt te er rn ne et t S S...

Page 15: ...tude Adjustment 1 At the control panel press the Machine Status button 2 Touch Device Settings General Altitude Adjustment 3 Select an option Normal Select this option for altitudes below 1000 m 3280...

Page 16: ...P address of the printer then press Enter or Return A As ss siig gn niin ng g a a P Pr riin nt te er r N Na am me e a an nd d L Lo oc ca at tiio on n You can use the CentreWare Internet Services Descr...

Page 17: ...o appear on the control panel touch screen enable the service A standard service is software or firmware that the manufacturer provides with the device To specify the services to display on the contro...

Page 18: ...n a secure location The default password is 1111 1 In Xerox CentreWare Internet Services click Properties 2 Click Maintenance Administrator Password 3 Type the password then type the password again to...

Page 19: ...ctivity This chapter contains TCP IP 20 SLP 23 SNMP 24 Configuring SNMPv3 25 WINS 26 Configuring LPR LPD 27 Raw TCP IP Printing 28 Configuring IPP 29 LDAP Server 30 HTTP 32 Google Cloud Print 33 Proxy...

Page 20: ...inistrator 3 Touch Network Settings TCP IP Settings 4 Touch TCP IP Enablement 5 For IPv4 or IPv6 touch Enable then touch OK Note By default TCP IP is enabled If you disable TCP IP enable it at the pri...

Page 21: ...net Services click Properties Connectivity Protocols 2 Click TCP IP 3 For Protocol select Enabled 4 For Host Name type a unique name for your printer 5 For IP Address Resolution select an option Field...

Page 22: ...ers respond to this request with a router advertisement packet containing network layer configuration parameters 1 In Xerox CentreWare Internet Services click Properties Connectivity Protocols 2 Click...

Page 23: ...eWare Internet Services click Properties Connectivity Protocols 2 Click SLP 3 For Protocol select Enable 4 For Directory Agent type the IP address for the Directory Agent DA as needed To group service...

Page 24: ...ocols 2 Click SNMP 3 For Protocol select Enable 4 Click Apply S SN NM MP P A Ad dv va an nc ce ed d S Se et tt tiin ng gs s You can add edit or delete IP addresses for Network Management workstations...

Page 25: ...community based security scheme of SNMPv1 1 In Xerox CentreWare Internet Services click Properties Connectivity Protocols 2 Click SNMPv3 3 For Allow SNMPv3 with SNMPv1 v2c select Enable 4 For SNMPv3 s...

Page 26: ...fiig gu ur riin ng g W WI IN NS S 1 In Xerox CentreWare Internet Services click Properties Connectivity Protocols 2 Click WINS 3 For Protocol select Enable 4 For Primary Server IP Address type the IP...

Page 27: ...for UNIX based systems such as HP UX Linux and Macintosh 1 In Xerox CentreWare Internet Services click Properties Connectivity Protocols 2 Click LPR LPD 3 For Protocol select Enable 4 Type an LPR LPD...

Page 28: ...n ng g R Ra aw w T TC CP P I IP P S Se et tt tiin ng gs s 1 In Xerox CentreWare Internet Services click Properties Connectivity Protocols 2 Click Raw TCP IP Printing 3 For Protocol select Enable 4 Ens...

Page 29: ...otely 1 In Xerox CentreWare Internet Services click Properties Connectivity Protocols 2 Click IPP 3 For Protocol select Enable 4 Enter additional information as needed 5 For Secure IPP Connection with...

Page 30: ...y Name appears as the default description for the server when a user scans a job at the control panel b Select the Name or IP Address type Fields update based on the options that you select c Type the...

Page 31: ...e LDAP Connection for Secure LDAP via SSL click Enable 9 To configure LDAP Mappings for each field select an option 10 To configure Search Criteria perform the following steps a For Search Name Order...

Page 32: ...n ng gs s iin n X Xe er ro ox x C Ce en nt tr re eW Wa ar re e I In nt te er rn ne et t S Se er rv viic ce es s 1 In Xerox CentreWare Internet Services click Properties Connectivity Protocols 2 Click...

Page 33: ...ct Enable Note Cloud Job Conversion uses both Google Cloud Printing and Local Printing Currently only specialized third party apps require conversion Xerox recommends that you leave Cloud Job Conversi...

Page 34: ...entreWare Internet Services Web page 10 To access the Google Cloud Print feature in your Google account click Manage Your Printer The default printer name appears in this format Model name MAC address...

Page 35: ...atically for Auto Detect Proxy Settings select Enabled Note If Auto Detect Proxy Settings is enabled you cannot edit the fields for HTTP Proxy Server Name or IP Address and IPV4 Address and Port 4 For...

Page 36: ...ws Vista Windows Server 2008 and newer operating systems WSD is one of several supported communication protocols E En na ab blliin ng g W WS SD D 1 In Xerox CentreWare Internet Services click Properti...

Page 37: ...n Xerox CentreWare Internet Services click Properties Connectivity Protocols 2 Click SNTP 3 For Name or IP Address select an option 4 Type the appropriately formatted IP address 5 For Enable SNTP Broa...

Page 38: ...s network as the printer A system administrator can connect the printer by its wired network interface Ensure that the device that submits the Mopria job is on the same subnet as the printer To allow...

Page 39: ...anual connection use Xerox CentreWare Internet Services Before you begin The wireless router must be connected and properly configured for the network before you install the printer For details see yo...

Page 40: ...elect Open System 6 For Address Acquisition select a protocol option If you select Static you can change the IP Address Subnet Mask and Gateway Mask as needed 7 Click Apply C Co on nf fiig gu ur riin...

Page 41: ...Protocols 2 Click Wi Fi Direct 3 For Wi Fi Direct select On 4 For Device Name type a name to appear in a list of available wireless networks and devices 5 For IP Address use the default or type a new...

Page 42: ......

Page 43: ...etting Print Permissions 46 Device User Database 47 Secure HTTP TLS 48 IP Filtering 49 IP Sec 50 Concealing or Showing Job Names 51 802 1X 52 Displaying or Hiding Network Settings 54 System Timeout 55...

Page 44: ...anel or in Xerox CentreWare Internet Services The printer compares the user credentials to the information stored on an authentication server Note The printer can use one of the following authenticati...

Page 45: ...ices click Properties Login Permissions 2 Click Login Methods 3 To enable the log out confirmation screen select Show at Log Out 4 To show the log out confirmation screen after every job select Show A...

Page 46: ...ecure printing 1 In Xerox CentreWare Internet Services click Properties Login Permissions 2 Click Print Permissions 3 For 2 Sided Printing Policy select On or Off 4 For Secure Print Policies select On...

Page 47: ...s click Properties Login Permissions 2 Click Device User Database 3 Select an option Add New Select this option to add users to the database To add more than one user select Add Another User Add the u...

Page 48: ...le HTTP TLS After you enable HTTP TLS check the device certificate E En na ab blliin ng g H HT TT TP PS S T TL LS S 1 In Xerox CentreWare Internet Services click Properties Connectivity Protocols 2 Cl...

Page 49: ...ter the printer E En na ab blliin ng g I IP P F Fiillt te er riin ng g 1 In Xerox CentreWare Internet Services click Properties Security 2 Click IP Filtering 3 To enable IP filtering select IPv4 Filte...

Page 50: ...Port 9100 Print TCP port 9100 SMTP TCP UDP port 25 SNMP TCP UDP port 161 SNMP Traps TCP UDP port 162 WS Discovery UDP port 3702 C Co on nf fiig gu ur riin ng g I IP P S Se ec c 1 In Xerox CentreWare...

Page 51: ...Names This option allows job names to appear on the control panel Conceal Secure Print Job Names Only This option prevents Secure Print job names from appearing on the control panel All other job nam...

Page 52: ...x C Ce en nt tr re eW Wa ar re e I In nt te er rn ne et t S Se er rv viic ce es s 1 In Xerox CentreWare Internet Services click Properties Security 2 Click 802 1X 3 For 802 1X select Enabled 4 For Au...

Page 53: ...entication Method then select the method used on your network 6 Touch Username 7 Using the touch screen keyboard type the user name and server that your authentication switch requires Touch OK 8 Touch...

Page 54: ...ch screen 1 In Xerox CentreWare Internet Services click Properties Security 2 Click Display Network Settings 3 To show network information select Show IPv4 Address or Show Host Name To hide network in...

Page 55: ...imer type the amount of time the system waits before it logs out inactive users from Xerox CentreWare Internet Services 6 Click Apply S Se et tt tiin ng g t th he e S Sy ys st te em m T Tiim me eo ou...

Page 56: ...a USB Flash drive E En na ab blliin ng g o or r D Diis sa ab blliin ng g U US SB B P Po or rt ts s 1 In Xerox CentreWare Internet Services click Properties Security 2 Click USB Port Security 3 To ena...

Page 57: ...e Internet Services click Properties Security 2 Click Machine Digital Certificate 3 Click Create New Certificate then select an option 4 Click Continue 5 For the selected certificate type complete the...

Page 58: ...unlocked users can access all areas of the Web interface except for areas that require administrator login 1 In Xerox CentreWare Internet Services click Properties Security 2 Click Security Settings 3...

Page 59: ...s test 1 In Xerox CentreWare Internet Services click Properties Security 2 Click Software Verification Test 3 To begin the test click Start Test 4 To interrupt and cancel the test click Cancel Note Yo...

Page 60: ......

Page 61: ...tup Page 62 Managing Banner Page Printing Options 63 Printing an Error Page 64 Configuring Default Print Settings 65 Enabling Print Spooling Settings 66 Printing Reports 67 Configuring Secure Print Se...

Page 62: ...n and network information 1 In Xerox CentreWare Internet Services click Properties Services 2 Click Printing Device Start Up Page 3 To enable the Startup page for Device Start Up Page select Enabled 4...

Page 63: ...print driver and at the control panel or in Xerox CentreWare Internet Services Otherwise a banner page does not print E En na ab blliin ng g B Ba an nn ne er r P Pa ag ge e P Pr riin nt tiin ng g iin...

Page 64: ...Internet Services click Properties Services 2 Click Printing Error Page 3 To print an error page when a print job fails for Error Page Settings select Enable 4 Click Apply 64 Xerox B1025 Multifunction...

Page 65: ...lt Print Settings 1 In Xerox CentreWare Internet Services click Properties Services 2 Click Printing General 3 Configure as needed 4 Click Apply Xerox B1025 Multifunction Printer System Administrator...

Page 66: ...CentreWare Internet Services click Properties Services 2 Click Printing Print Spooling 3 To enable print spooling for Print Spooling Settings select Enabled 4 Click Apply 66 Xerox B1025 Multifunction...

Page 67: ...iguration and font information demonstration pages and more 1 In Xerox CentreWare Internet Services click Properties Services 2 Click Printing Reports 3 To print a report next to the report name click...

Page 68: ...Secure Print job to the printer C Co on nf fiig gu ur riin ng g S Se ec cu ur re e P Pr riin nt t 1 In Xerox CentreWare Internet Services click Properties Services 2 Click Printing Secure Print 3 Ente...

Page 69: ...uppliers of UNIX and Linux operating systems I In ns st ta alllliin ng g t th he e X Xe er ro ox x P Pr riin nt te er r M Ma an na ag ge er r Before you begin Ensure that you have root or superuser pr...

Page 70: ...terminal window type xosdprtmgr then press Enter or Return For Linux type sudo xeroxprtmgr then press Enter or Return P Pr riin nt tiin ng g w wiit th h x xe er ro ox xp pr riin nt t Xerox has its ow...

Page 71: ...te er r 1 Verify that the CUPS daemon is running 2 Open a Web browser and type http localhost 631 admin then click Enter or Return 3 For User ID type root For password type the root password 4 Click...

Page 72: ...details refer to USB Port Security E En na ab blliin ng g P Pr riin nt t f fr ro om m U US SB B 1 In Xerox CentreWare Internet Services click Properties Services 2 Click USB 3 For Enable Print from US...

Page 73: ...rvices Saved Jobs To ensure that all saved jobs appear in the list click Refresh List To print one or more saved jobs 1 For each print job that you want to print select the check box 2 To set the numb...

Page 74: ...Machine Status button 2 Touch Device Settings Timers Note To access this feature at the control panel log in as an administrator 3 Touch Delete Held Job After 4 To enable the Delete Held Job After ti...

Page 75: ...Xerox B1025 Multifunction Printer System Administrator Guide 75 6 Copying This chapter contains Changing the Default Copy Settings 76 Specifying ID Card Copy Settings 78...

Page 76: ...on nt tr ro oll P Pa an ne ell Note If Booklet Creation is turned off or the paper supply is set to Auto Select Covers options are unavailable To set covers defaults 1 At the printer control panel pr...

Page 77: ...ize paper tray when there is no exact match for the copy job If Paper Supply Auto Select is set to Off the printer hides the Auto Select option and the default paper selection is set to Tray 1 To set...

Page 78: ...o on nt tr ro oll P Pa an ne ell You can change the order in which ID card copy features appear on the control panel touch screen To change the feature order 1 At the printer control panel press the M...

Page 79: ...e 79 7 Scanning This chapter contains Scanning Setup Overview 80 Configuring Image Settings 81 Setting Up Scan To Destination 82 Scanning to an Email Address 87 Email 88 Scan to USB 91 Enabling Remote...

Page 80: ...ok entry in Xerox CentreWare Internet Services For details refer to Address Books If you are scanning to an FTP server enter the correct access information as an Address Book entry in Xerox CentreWare...

Page 81: ...es or compresses the background image This process provides improved compression which can result in a smaller PDF file size During output MRC Compression reassembles the image segments in the PDF To...

Page 82: ...n Overview 2 In Xerox CentreWare Internet Services click Address Book 3 To add a contact to the address book manually click Add or Manually Add a Contact Note If either Add or Manually Add a Contact i...

Page 83: ...able the address book is full For address book limits refer to Address Books 4 Type the contact information 5 To mark a contact as a Favorite for the favorite type click the Star icon 6 To associate a...

Page 84: ...ly click Add or Manually Add a Contact Note If either Add or Manually Add a Contact is unavailable the address book is full For address book limits refer to Address Books 4 Type the contact informatio...

Page 85: ...et Services click Address Book 3 To add a contact to the address book manually click Add or Manually Add a Contact Note If either Add or Manually Add a Contact is unavailable the address book is full...

Page 86: ...ot know the IP address of your printer refer to Configuration Overview 2 In Xerox CentreWare Internet Services click Address Book 3 To add a contact to the address book manually click Add or Manually...

Page 87: ...n attachment Before you begin Configure SMTP settings For details refer to Configuring SMTP Server Settings Note the IP address or host name of the server For instructions on using this feature refer...

Page 88: ...ber as needed 7 Under Device Email Address type the email address of the printer 8 If the SMTP server requires authentication for SMTP Authentication complete the following steps a For Server Requires...

Page 89: ...ail service select View Favorites on Email Service Entry 7 To use a network address book and configure LDAP server settings for Network Address Book LDAP click Edit 8 If an LDAP network address book i...

Page 90: ...ill F Fe ea at tu ur re e O Or rd de er r o on n t th he e C Co on nt tr ro oll P Pa an ne ell You can change the order in which email features appear on the control panel touch screen To change the f...

Page 91: ...ter control panel press the Machine Status button Note To access this feature at the control panel log in as an administrator 2 Touch Service Settings Scan To USB Feature Order 3 To change the positio...

Page 92: ...Before you begin Enable the Scan Extension Web service For details refer to HTTP To enable remote scanning using TWAIN 1 In Xerox CentreWare Internet Services click Properties Services 2 Click Remote...

Page 93: ...on nf fiig gu ur riin ng g S Sc ca an n T To o A Ad dd dr re es ss s B Bo oo ok k P Po olliic ciie es s 1 In Xerox CentreWare Internet Services click Properties Services 2 Click Scan To 3 To configur...

Page 94: ...se the arrows 4 When finished touch OK S Sh ho ow wiin ng g L Lo oc ck kiin ng g a an nd d H Hiid diin ng g S Sc ca an n T To o D De es st tiin na at tiio on n F Fe ea at tu ur re es s o on n t th he...

Page 95: ...Xerox B1025 Multifunction Printer System Administrator Guide 95 8 Faxing This chapter contains Fax Overview 96...

Page 96: ...x Line Setting click the Pencil icon 3 For Machine Name type a name for the printer 4 For Fax Number type the number for the fax line 5 For Prefix Dial type the dialing prefix 6 For Line Configuration...

Page 97: ...lect an option To reduce the data in the document to fit the paper in the receiving fax machine for Rx Reduction select the check box To specify the Stamp Receiver Name select the check box 5 For Outg...

Page 98: ...ncoming Fax Defaults Note To access the Incoming Fax Defaults feature at the control panel log in as a system administrator 3 To set the printer to receive all incoming calls as faxes or to answer man...

Page 99: ...Protection menu touch OK 11 To exit touch X S Se et tt tiin ng g O Ou ut tg go oiin ng g F Fa ax x D De ef fa au ullt ts s 1 At the control panel press the Machine Status button 2 Touch Service Setti...

Page 100: ...or darken the fax touch Lighten Darken move the slider then touch OK To indicate the way that original documents are loaded into the document feeder touch Original Orientation select an option then to...

Page 101: ...the remote printer require the Fax Polling feature E En na ab blliin ng g S Se ec cu ur re e P Po olllliin ng g 1 At the printer control panel press the Machine Status button 2 Touch Service Settings...

Page 102: ...d then touch OK 6 To exit the mailbox setup touch X D De elle et tiin ng g a a F Fa ax x M Ma aiillb bo ox x 1 At the control panel press the Machine Status button 2 Touch Service Settings 3 Touch Fax...

Page 103: ...ort Options select the condition for printing confirmation reports For Print Options select the thumbnail image printing option Touch OK To configure broadcast and multiple poll reports touch Broadcas...

Page 104: ......

Page 105: ...ngs 107 Energy Saving Settings 108 Entry Screen Defaults 109 Smart eSolutions and Billing Information 110 Cloning 113 Address Books 114 Font Management Utility 118 Customizing Printer Contact Informat...

Page 106: ...supply status paper supply status and paper jams To configure email alerts 1 In Xerox CentreWare Internet Services click Properties General Setup 2 Click Alert Notification 3 For Alert Preferences ena...

Page 107: ...eneral Setup 2 Click Date and Time 3 For Time Zone from the list or from the world map select your time zone 4 To allow the printer to update the time to reflect Daylight Saving Time automatically sel...

Page 108: ...printer exits Energy Saver mode when it receives a print job or when you press the Power Saver button The sum of the two timers cannot exceed 119 minutes 1 At the printer control panel press the Mach...

Page 109: ...reen when you press buttons on the printer control panel 1 In Xerox CentreWare Internet Services click Properties General Setup 2 Click Entry Screen Defaults 3 Configure settings as needed then click...

Page 110: ...For details refer to www xerox com centrewareweb Note Smart eSolutions is not available in all countries Refer to your Xerox representative for details B Be ef fo or re e Y Yo ou u B Be eg giin n If...

Page 111: ...lso monitors the usage of consumables The data reported to Xerox is used to replenish supplies 1 In Xerox CentreWare Internet Services click Status SMart eSolutions 2 Click SuppliesAssistant The suppl...

Page 112: ...Ware Internet Services click Properties General Setup Billing Counters 2 Click Billing Information 3 To update the page click Refresh V Viie ew wiin ng g U Us sa ag ge e C Co ou un nt te er rs s The U...

Page 113: ...C Cr re ea at tiin ng g a a C Cllo on ne e F Fiille e 1 In Xerox CentreWare Internet Services click Properties General Setup Cloning 2 Select the features to clone to other printers All features are...

Page 114: ...a contact in Xerox CentreWare Internet Services from the Address Book tab To view all contacts in the address book for Address Book select All Contacts To view a specific type of contact for Email Fa...

Page 115: ...Ware Internet Services click Address Book 2 Select an option 3 To mark a contact as a Favorite select an option To mark the contact as a Favorite for email and scan click the Make Global Favorite star...

Page 116: ...from the list 11 Click Import E Ed diit tiin ng g t th he e D De ev viic ce e A Ad dd dr re es ss s B Bo oo ok k a as s a a c cs sv v F Fiille e To manage many addresses you can create and edit a list...

Page 117: ...ators to view and manage the address book select System Administrators Only To allow all users to view and manage the address book select Open to All Users 4 Click Save N Ne et tw wo or rk k A Ad dd d...

Page 118: ...xerox com office B1022_B1025drivers Use the utility to download soft fonts to your printer such as your company branded fonts or unicode fonts to support multiple languages You can then add delete or...

Page 119: ...n for your system administrator You can customize this information to display your company details for printer users To customize printer contact information 1 In Xerox CentreWare Internet Services cl...

Page 120: ...in Xerox CentreWare Internet Services 1 In Xerox CentreWare Internet Services click Status General 2 Click Reboot Machine then click OK 120 Xerox B1025 Multifunction Printer System Administrator Guid...

Page 121: ...lt Settings 1 In Xerox CentreWare Internet Services click Status General 2 To restore the original network default settings click Network Factory Default Xerox B1025 Multifunction Printer System Admin...

Page 122: ...y the software hd file to your USB Flash drive 2 Insert your USB Flash drive in a USB port on the printer 3 Touch Print from USB 4 Select the file then touch OK 5 When the process is complete the prin...

Page 123: ......

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