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Xerox 4595, User Manual

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Xerox 4595 Copier/Printer User Guide

4-48

4. Mailbox Management

4.

Select 

Save 

to keep your choice.

„

Document Specified

Holds settings at the time of document preservation.

„

Off

No folding.

„

Z Tri-Fold

Documents are folded in thirds out.

„

C Tri-Fold 

Documents are folded in thirds in.

„

Bi-Fold

Documents are folded in half.

„

Print Inside.

Folds copies so that the image is printed inside.

„

Print Outside

Folds copies so that the image is printed outside.

Summary of Contents for 4595

Page 1: ...Xerox4595Copier Printer User Guide Version 1 2 January 2008...

Page 2: ...arks of the respective companies and are also acknowledged Microsoft MS DOS Windows Windows NT Microsoft Network and Windows Server are either trademarks or registered trademarks of Microsoft Corporat...

Page 3: ...ut the circuit breaker 1 14 Power Saver Mode 1 15 2 Copy 2 1 Copy Procedure 2 1 Step 4 Start the Copy Job 2 7 Step 5 Confirm the Copy Job in the Job Status 2 8 Cancel the Copy Job 2 9 Change the copy...

Page 4: ...6 Multiple Up 2 57 Poster 2 59 Repeat Image 2 60 Annotation 2 62 Watermark 2 73 Tab Margin Shift 2 76 Output Orientation 2 77 Folding 2 78 Preset Repeat Image 2 79 2 Sided 2 80 Finishing 2 80 Job Asse...

Page 5: ...nner Kit only 3 29 2 Sided Originals 3 30 Original Type 3 32 File Format 3 33 Image Quality 3 35 Sharpness 3 35 Auto Exposure 3 36 Photographic Scanning optional Color Scanning Kit only 3 36 Lighten D...

Page 6: ...ter Start Insert screen 4 18 Mailbox Insert Document Screen 4 19 Merge Batch Print Copy Print Documents 4 20 Finishing Hole Punching Screen 4 25 Front Cover Quantity 4 27 Stamp Screen 4 28 Stamp Posit...

Page 7: ...5 1 Job Flow List 5 3 Confirming Changing Job Flow 5 4 6 Stored Programming 6 1 Stored Programming Overview 6 1 Registering Deleting Renaming Stored Programs 6 1 Registering a Stored Program 6 2 Regis...

Page 8: ...hen You Select Delete 8 11 When You Select Print 8 12 When You Select Delete 8 14 When You Select Print 8 15 9 Machine Status 9 1 Overview 9 1 Machine Status 9 2 Machine Configuration Screen 9 3 Softw...

Page 9: ...r 3e and knob 3c 11 65 Paper jams at lever 3g and knob 3f 11 66 Paper jams at lever 4b and knob 3a 11 67 Paper jams at lever 2a and knob 3a 11 68 Paper jams at lever 2b and knob 2c 11 69 Paper jams at...

Page 10: ...mitations 12 20 Simple Procedures 12 22 13 Safety Information and Notices 13 1 Safety notices 13 1 Laser safety 13 3 Safety standards 13 4 Maintenance safety 13 5 Operational safety 13 5 Ozone safety...

Page 11: ...y care and safety information System Administrator Guide System Administrators use this guide to set up the machine defaults settings and the network environment PostScript User Guide This guide provi...

Page 12: ...4595 Copier Printer User Guide 1 2 1 Product overview Machine components WARNING To prevent personal injury do not touch any labeled area that indicates High Temperature 12b 12a 1 2 3 4 5 6 7 8 10 9...

Page 13: ...er cartridge 8 Tray 1 2 3 4 Contains the media used for copy or print output 9 Locking casters Locks the wheels of the machine Lock these casters after moving the machine to its installation site 10 B...

Page 14: ...Xerox 4595 Copier Printer User Guide 1 4 1 Product overview 18 19 20 21 22 23 24 25 26 14 15 16 17...

Page 15: ...ned documents here 20 Document Stopper Holds large document such as 11 x 17 in A3 in place When not in use position it upward 21 Waste toner container cover Open this cover when removing the waste ton...

Page 16: ...Xerox 4595 Copier Printer User Guide 1 6 1 Product overview D Finisher 27 28 29 30 31 32 33 34 35 36 37 38 39 40...

Page 17: ...ies 31 Booklet output tray Receives copies when you select Bi Fold or Bi Fold Stapling 32 Booklet output tray button Press this button to deliver and retrieve booklets from the output area 33 Right co...

Page 18: ...lear staple jams 42 Staple waste container Container for staple waste remove this cartridge when full D2 Finisher only 43 Right cover Open to clear paper jams replace staples clear jammed staples or r...

Page 19: ...nel consists of the Touch Screen Pathway buttons Feature buttons and Numeric Keypad The following describes the names and functions of components on the control panel Pathway buttons Touch Screen Feat...

Page 20: ...ntly running jobs or completed or to confirm or print saved documents 3 Review Press this button to open the Review screen in order to check the status of copy and scan features whose settings have ch...

Page 21: ...Power Saver mode press this button 3 Clear All Press this button to clear all the programming and return the machine to its defaults 4 Stop Press this button to stop the current copy job or communica...

Page 22: ...make the changes for you Attach the labels included in this product when you have changed the assignment If you have used a feature for which no label is provided use a blank label and write down the...

Page 23: ...on the machine will take about 5 minutes to warm up before you can start making copies Turn the machine off at the end of the day or when it is not in use for a long period of time Also use Power Savi...

Page 24: ...ted from computer 2 Press the power switch to the position KEY POINT Power off processing is performed internally on the machine for a while after the power switch is turned off Therefore do not unplu...

Page 25: ...ime The machine then enters the Sleep mode if a further preset time elapses Here are two examples If Low Power mode is set to 15 minutes and Sleep mode is set to 60 minutes Sleep mode activates after...

Page 26: ...Xerox 4595 Copier Printer User Guide 1 16 1 Product overview...

Page 27: ...documents of standard sizes For documents that are not of a standard size input the size in the Original Size field For information about entering a custom size refer to Original Size on page 2 34 NOT...

Page 28: ...d or creased documents on the document glass because they may cause paper jams if placed in the DADF 1 Remove any clips and staples before loading the document 2 Adjust the movable document guides to...

Page 29: ...e Settings in the System Administration mode For more information refer to Paper Size Settings in the System Administration Guide CAUTION When copying a thick document do not use excessive force to pr...

Page 30: ...py Copy Only Copy Save and Save Only You can select one from the Copy screen NOTE The features displayed depend on the configuration of the machine To use the Login Setup feature or Auditron Administr...

Page 31: ...ave scanned documents as data to the mailbox on the machine You can print saved data from the Mailbox or change settings For details about Copy Save and Save Only refer to Save Scanned Documents on pa...

Page 32: ...s necessary Each feature is discussed in more detail throughout this chapter Step 3 Enter the Quantity You can enter up to 9999 for the number of copies 1 Enter the number of copies using the numeric...

Page 33: ...during copying If You Have Another Document If you have another document select the Next Original on the touch screen while the current document is being scanned You can copy multiple documents toget...

Page 34: ...ve more documents load the next document and press the Start button 4 When all documents have been scanned select Last Original Step 5 Confirm the Copy Job in the Job Status 1 Press the Job Status but...

Page 35: ...lect Stop on the touch screen or press the Stop button 2 If the screen of step 1 does not appear press the Job Status button 3 Select the job to cancel and then select Stop NOTE If the job is a short...

Page 36: ...Stop button 2 Select Change Quantity on the touch screen 3 Specify the quantity using the numeric keypad 4 Press the Start button NOTE The quantity entered must be greater than the quantity already co...

Page 37: ...document in the document feeder or on the document glass and change the feature settings as required 3 Specify a desired output quantity by using the numeric keypad 4 Press the Start button 5 When th...

Page 38: ...x 11 inch or A4 portrait This figure should only be used as a guide since the maximum scanned pages depend on the types sizes and direction of the document Up to 100 copied and printed documents can...

Page 39: ...x then appears at the top of the list No of Documents When a mailbox is selected which contains documents the number of stored documents is displayed Document List Select a box and press this button t...

Page 40: ...lected which contains documents the number of stored documents is displayed Select All Select to choose all documents stored in the box Delete Use to delete selected documents Yes No Use this to confi...

Page 41: ...Basic Copying screen that appears first Reduce Enlarge 1 In the Reduce Enlarge area select the copy ratio 100 Copies are made at the same size as the document Auto The copy ratio is automatically set...

Page 42: ...Independent X Y is Selected and When Calculator is Selected for more information When Reduce Enlarge Preset is Selected You can select from preset standard copy ratios 1 From the Basic Copying screen...

Page 43: ...ote that even if the border erase is set to 0 inches 0 mm the edge of the copied document sometimes appears dirty or image loss sometimes occurs depending of the size of the original When Variable is...

Page 44: ...ize and the document is copied at a slightly reduced size to prevent image loss If this option is selected a check mark appears in the Copy All check box KEY POINT If you select Copy All you need to s...

Page 45: ...matically selects the tray loaded with the appropriate paper and makes copies NOTE If you select Auto you must specify a value other than Auto for Reduce Enlarge Trays 2 to 5 Select from preset paper...

Page 46: ...Select the Bypass paper tray 3 Select the paper size and paper type 4 Select Save to keep your changes Auto Based on the document size and set ratios the machine automatically selects the tray loaded...

Page 47: ...ct the Bypass paper tray 3 Select the paper size and paper type 4 Select Save to save the changes NOTE Select the up button to display the previous screen and select the down button to display the nex...

Page 48: ...lected Set the width X within the range from 5 9 to 19 2 inches 140 to 400 mm and the height Y within the range from 4 0 to 12 9 inches 100 to 330 mm in 0 1 inches or 1 mm increments KEY POINT Printin...

Page 49: ...Sided area make a selection 1 1 Sided When you select the 1 1 Sided button you are making fast simplex to simplex copies 1 2 Sided Head to Head The 1 2 Sided option allows you to create double sided...

Page 50: ...Darken You can adjust the copy density to one of seven levels Copying is darker when you move the down button to the left and lighter when you move it to the right NOTE Copy Density of the Basic Copy...

Page 51: ...595 Copier Printer User Guide 2 25 2 Copy Image Quality tab 1 On the All Services screen select Copy 2 Select the Image Quality tab and then select a feature on the Image Quality screen For example Sh...

Page 52: ...ies at the image quality that corresponds to each type of document Copies of the document can be reproduced at a more faithful image quality by selecting the document type that matches the document 1...

Page 53: ...eight documents is displayed on the Touch Screen or not depends on the system setting Refer to Original Type Lightweight Originals in the System Administration Guide or ask your System Administrator f...

Page 54: ...u can select from five sharpness levels between Sharper and Softer The nearer the level is to Sharper the sharper the contours of images The nearer the level is to Softer the softer the contours of im...

Page 55: ...s feature allows you to copy facing pages of a document on separate sheets of paper in page order This feature is useful if you need to make separate copies from facing pages of bound documents such a...

Page 56: ...ft Page Only Copies are made of the left page only You can select this item when Left Page then Right or Right Page then Left is selected Right Page Only Copies are made of the right page only You can...

Page 57: ...h black marks along the binding edge Center Erase value 10 mm Using the same bound original you select Left Page then Right Increase the Center Erase to 10 mm You make a copy of the left and right sid...

Page 58: ...omatically as the first page NOTE Non standard sized documents will not be separated into two accurately 1 On the All Services screen select Copy then the Scan Options tab From the Scan Options screen...

Page 59: ...and then the bottom Start Page End Page Displays the 2 Sided Book Copy Start Page End Page screen Center Erase Erases the shadow from the center section of a bound document You can set the width for...

Page 60: ...lect these items when Top Page then Bottom is selected Original Size You can set the scan size for the document Specify the size of the document when scanning non standard size documents or when makin...

Page 61: ...15 to 432 mm for the width X on the document glass and within the range from 0 6 to 11 6 inches 15 to 297 mm for the height Y on the document glass The scale on the outside of the document glass is a...

Page 62: ...automatically detects the size of each document Edge Erase When you make copies with the document cover open or make copies from a book black shadows sometimes appear along the edges and center margin...

Page 63: ...on 4 Select Save to save the changes Normal The border erase amount is set to 0 1 inches or 2 mm for the top bottom left and right Equal Opposite Edges Refer to When Equal Opposite Edges is Selected o...

Page 64: ...n accordance with the direction that the document was loaded You can set the border erase width within the range from 0 to 1 9 inches 0 to 50 mm in 0 1 inch or 1 mm increments Left Right Edges Shadows...

Page 65: ...e width within the range from 0 to 50 mm in 1 mm increments Bottom Edge Erases shadows at the bottom of the copies The edges are erased based on the orientation of the document set You can set the bor...

Page 66: ...te to Side 1 Select this item when you want the symmetry settings for both Side 1 and Side 2 When 4 Equal Edges is Selected You can specify the same value for the top bottom left and right edges 1 Fro...

Page 67: ...ted to the center of the paper You can also make copies with a margin added to the top bottom left or right When making 2 sided prints you can set the shift positions for both Side 1 and Side 2 NOTE W...

Page 68: ...m in 0 1 inch or 1 mm increments Side 1 Displays the Image Shift Side 1 screen Side 2 Displays the Image Shift Side 2 screen Mirror Shift When copying with the same setting as Side 1 Check Mirror Shif...

Page 69: ...nor adjustment You can make a few minor adjustments left and right The document is copied with its image shifted to the left or right within a range of 1 9 to 0 to 1 9 inches 50 to 0 to 50 mm in 0 1 i...

Page 70: ...maller 1 On the All Services screen select Copy then the Scan Options tab From the Scan Options screen that appears select Image Rotation 2 Select an item 3 Select Save to save the changes Off Copies...

Page 71: ...Position When the finisher is installed Staple Position is displayed If documents are of mixed orientations images will be rotated to match the stapling edge based on the staple feature settings Port...

Page 72: ...t image reversed NOTE When Negative Image and Edge Erase are set simultaneously the edge erase area turns to white 1 On the All Services screen select Copy then the Scan Options tab From the Scan Opti...

Page 73: ...he Scan Options screen that appears select Original Orientation 2 Select Head to Top or Head to Left in accordance with the orientation that the document is loaded 3 Select Save to save the changes He...

Page 74: ...2 Copy Output Format tab On the Output Format screen you can configure features for scanning documents 1 On the All Services screen select Copy 2 Select the Output Format tab and then select a feature...

Page 75: ...irm that the orientation of the document and the Original Orientation setting of the Scan Options screen are the same NOTE If the number of pages in the booklet is not a multiple of four the remaining...

Page 76: ...Back Cover Pastes the final image to the last page of the booklet as Back Cover Check when specifying the last page as the back cover When using Subsets to divide a booklet final image is pasted to th...

Page 77: ...he up and down buttons to specify a gutter value Booklet Creation Finishing screen When the booklet finisher D or D2 is installed Bi Fold or Bi Fold Stapling can be made 1 Select any item Off No Finis...

Page 78: ...s a large number of sheets the number of sheets can be divided so that booklet does not become thick Copies are assigned and discharged in order by specified number of sheets You can set the number of...

Page 79: ...es per job For multiple jobs the maximum is about 20 000 pages altogether if the document size is A4 or Letter This figure should only be used as a guide since the maximum number of the document pages...

Page 80: ...ank Covers A blank sheet of paper is attached as the cover Printed Back Cover Side 1 Copies one document applicable to a back cover on the external side of the back cover Printed Back Cover Side 2 Cop...

Page 81: ...antity on page 2 55 Covers Front Back Cover Quantity You can specify the number of cover sheets used for front cover in the range between 1 and 99 for insertion Prints the front cover equally as the b...

Page 82: ...commends OHP film Use of films not recommended by Xerox may cause machine breakdown or paper jams 1 On the All Services screen select Copy Select the Output Format tab and then select Transparency Sep...

Page 83: ...with paper of the same size and orientation for the transparency and the separators N Sets Multiple Up Two four or eight sheets of original documents can be copied together onto a single sheet of pap...

Page 84: ...lect Save to keep your changes 1 Up Multiple Up is not applied 2 Up Two document sheets can be copied together onto a single sheet of paper 4 Up Four document sheets can be copied together onto a sing...

Page 85: ...Original Orientation setting of the Scan Options screen are the same 1 On the All Services screen select Copy Select the Output Format tab and then select Poster 2 Select any item 3 Select Save to kee...

Page 86: ...t Set the height and width ratios within the range from 100 to 400 in 1 increments Repeat Image An document image can be copied on one sheet of paper repeatedly for a specified number of times When th...

Page 87: ...pies the document image onto the paper NOTE Copies cannot be made when the document image is larger than the specified paper size Variable Repeat Specify the number of times to repeatedly copy the doc...

Page 88: ...pages per job For multiple jobs the maximum is about 20 000 pages altogether if the document size is 8 5 x 11 in A4 landscape This figure should only be used as a guide since the maximum number of the...

Page 89: ...can add the CONFIDENTIAL Copy Prohibited URGENT IMPORTANT Circulation Side 2 Recycled DRAFT and VOID stamps to copies 1 On the Annotation screen select Stamp 2 Make a selection 3 Select Save to keep...

Page 90: ...otation Stamp Position screen You can set a position to print a stamp 1 From the Output Format tab select Annotation Stamp On and then Position 2 Make a selection 3 Select Save to keep your choices Si...

Page 91: ...istration Guide 1 From the Output Format tab select Annotation and then select Date 2 Make a selection 3 Select Save to keep your choices Off No date is added On A date is added Print On Displays the...

Page 92: ...tput Format tab select Annotation select Date and then select Position 2 Make a selection 3 Select Save to keep your choices Side 1 You can select from six positions for printing the date Side 2 Same...

Page 93: ...lect Save to keep your choices Off No page number is added On A page number is added Style You can select from the 6 numbers for the page 1 2 Only page number is added 1 2 A hyphen is added to the lef...

Page 94: ...Page Number Total Page N screen appears Print On Displays the Annotation Page Number Page On screen Position Displays the Annotation Page Number Position screen You can select from six positions for...

Page 95: ...age Number and then select Print On 2 Use the up down buttons or numeric keypad to specify the start number 3 Select Save to keep your choices All Pages A page number is added to all pages Enter Start...

Page 96: ...NT Page numbers after 9999 will not be printed When Enter Start Page Number is Selected You can specify the start page for adding page numbers within the range from 1 to 9999 1 From the Output Format...

Page 97: ...Number Print On and then select Enter End Page Number 2 Use the up down buttons or select Enter Number Using Keypad to specify the end page and start number 3 Select Save to keep your choices End Page...

Page 98: ...d End Page Number 2 Use the up down buttons or select Enter Number Using Keypad to specify the start and end page and start number 3 Select Save to keep your choices Start Page You can specify the sta...

Page 99: ...scanned cannot be printed copied or saved In this case cancel the job following the message that is displayed The maximum number of the document pages that can be scanned is 2 000 pages per job For m...

Page 100: ...count Number The user account number is printed Check when printing the user account number NOTE Displays when using Auditron Administration Date and Time You can print the date and time that copying...

Page 101: ...en Text 2 Select any item 3 Select Save to keep your choice Watermark Text Effect Screen You can set the text effect 1 From the Output Format tab select Watermark and then Text Effect 2 Select any ite...

Page 102: ...gin Shift 2 Select any item 3 Select Save to keep your choices Off Nothing copied on the Tab paper Shift to Tab Copy the image on the edge of the document to the only the tab part of the paper Specify...

Page 103: ...tab paper in tray 3 or 4 load the paper with the side to be copied facing down and with the edge opposite to the tab aligning to the left side of the tray You can load the tab paper in tray 3 to 4 onl...

Page 104: ...system setting For how to display it refer to the System Administration Guide Chapter 9 Setups Copy Mode Settings Folding You can make copies to be folded in half or in thirds KEY POINT An optional p...

Page 105: ...he area that divides on a sheet of paper equally according to the number of documents and can be repeated NOTE When selecting other than Auto of the Reduce Enlarge image loss may occur depending on th...

Page 106: ...output In addition the output position of copies is offset alternately to distinguish each set of copies When the Offset Stacking Module is installed the output position of copies is offset alternate...

Page 107: ...r heavyweight paper 1 side 2 paper punched paper tab paper 1 and custom paper 1 to 5 can be stapled Punch Position You can set the position for punching If you select More the Copy Output Punching scr...

Page 108: ...led differ a When the document is placed in the direction it is read top side up and one staple was stapled on the top left b When the document is placed in the left direction left side up and one sta...

Page 109: ...1 From the Finishing screen in the Staple Position area select Hole Punching 2 Make a selection 3 Select Save to keep your choice NOTE 3 holes can be set depending on a optional package For more infor...

Page 110: ...e on the Job Assembly screen that appears Build Job This feature allows you to change and save settings individually for each document page or stack and then to finally make copies of documents with d...

Page 111: ...feature refer to Finishing on page 2 80 Booklet Creation For information about booklet creation feature refer to Booklet Creation on page 2 49 Covers For information about cover feature refer to Cove...

Page 112: ...b select Build Job and then select Separators 2 Select any item 3 Use the up down buttons or numeric keypad to set the number of copies 4 Select Save to save your choices Off No separator Blank Separa...

Page 113: ...you press the C button or Clear All button Stop is displayed while you scan documents By pressing Stop you can cancel the scanning documents Pressing Start begins the scanning process Last Original Se...

Page 114: ...firm that the copy appearance meets your expectations After checking the sample copy you can choose whether to make the remaining copies or to cancel copying Sample Set Screen This feature allows you...

Page 115: ...ays the Change Setting screen Settings on this screen can only be removed from the job Change Quantity Settings The Change Quantity screen is displayed You can change the number of copies including a...

Page 116: ...document select No more document 1 From the Job Assembly tab select Large Volume Document 2 Select On or Off 3 Select Save to keep your choice Off No more document will be selected on the screen disp...

Page 117: ...ke the first page of the document only with header and footer the rest of the documents can be copied with the header and footer KEY POINT When you select this feature if the number of the document pa...

Page 118: ...overlaid Delete Outside Delete Inside This feature allows you to specify the area for extracting or deleting and then copy that area The maximum number of areas you can select is 3 1 Select Delete Out...

Page 119: ...eature allows you to specify the areas for extracting or deleting The quadrangle with a diagonal line and four straight sides connecting the coordinates X1 Y1 and X2 Y2 is the deleted or extracted are...

Page 120: ...t Next 5 Enter the value for the Y1 in Y1 using the numeric keypad and select Next NOTE To change the copy ratios you have entered select Next the right arrow button and enter the numerical values aga...

Page 121: ...e that scans for the Copy function are only in black and white since the Xerox 4595 is a monochrome printer For reference here is a screen that shows the Output Color feature which is only present whe...

Page 122: ...information about entering a custom size refer to Scan Size on page 3 41 NOTE The standard document sizes that can be auto detected depend on the Paper Size settings in the System Administration mode...

Page 123: ...lacing the document in the DADF you can set timing for lifting up the document feeder tray NOTE Documents should normally be set with Head to Left When viewing scanned documents on a computer the docu...

Page 124: ...document sizes that can be auto detected depend on the Paper Size Settings in the System Administration mode For more information refer to Paper Size Settings in the System Administration Guide CAUTI...

Page 125: ...information to create the mailbox For information about Mailbox creation refer to Local Disk Mailbox in the System Administration Guide or ask you System Administrator for help Job Template Scans a do...

Page 126: ...Guide 3 6 3 Scan Below is an explanation of how to use the Scan to Mailbox feature 1 Press the All Services button 2 Select Scan to Mailbox 3 If the previous settings still remain press the Clear All...

Page 127: ...display If You Have More Documents If you have more than one stack of documents to scan select the Next Original button on the touch screen while the current stack of documents is being scanned This...

Page 128: ...When the above screen is displayed and no operation is performed after a certain period of time has elapsed the machine automatically assumes that there are no more documents 2 Load the next document...

Page 129: ...puter Importing can be done in the following ways Import from an Application Use a network scan driver Import Using Mailbox Viewer 2 You can import using Xerox s application software Mailbox Viewer 2...

Page 130: ...r Stop on the touch screen or the Stop button 2 Select Cancel to end scanning or Start to restart the scan 3 If the screen in procedure 1 does not appear press the Job Status button 4 Select the job t...

Page 131: ...creen are only available under the E mail feature 1 Select E mail from the All Services screen NOTE If the All Services screen is not visible press the All Services button NOTE 2 If you have the optio...

Page 132: ...ch for an address For information about directory services refer to Address Search Directory Service in the System Administrator Guide or ask your System Administrator for help 3 Select the necessary...

Page 133: ...to bring up the Details screen For information about directory services refer to Address Search Directory Service in the System Administration Guide or ask your System Administrator for help Opening t...

Page 134: ...recipients configured for e mail For information about configuring the Address Book refer to the System Administration Guide or ask your System Administrator for help For information about configurin...

Page 135: ...When an address is entered in From you can select Sender 1 Select Sender 2 Select the recipient type 3 Select Save to keep your choice Recipient Name Email Address You can delete or change recipient n...

Page 136: ...cel is selected you can hide the popup menu Change Settings You can check or change recipient names or e mail addresses 1 Select an item to be checked or changed from Recipient Name E mail Address 2 S...

Page 137: ...when they are registered on Address Book From You can register the e mail address of a sender Only one address can be specified A maximum of 128 characters can be entered NOTE When using the authoriz...

Page 138: ...ess Book on page 3 26 Subject You can enter e mail subjects 1 Select Subject and enter a subject using the keyboard displayed NOTE When you leave it empty the subject will be entered automatically as...

Page 139: ...value From Enter an e mail address You can select from Address Book or Keyboard If selecting Keyboard enter an e mail address using the keyboard displayed You can specify a recipient address in only 1...

Page 140: ...e subject using the keyboard displayed If you do not enter a subject and Auto Configuration is on the Subject is Scan data from XXX where XXX is the host name Auto Configuration is the default setting...

Page 141: ...in the System Administration Guide or ask your System Administrator for help 1 Select Scan to Mailbox from the All Services screen NOTE 1 If the All Services screen is not shown press the All Services...

Page 142: ...Kit only on page 3 29 2 Sided Originals For more information refer to 2 Sided Originals on page 3 30 Original Type For more information refer to Original Type on page 3 32 Document List You can confir...

Page 143: ...t with scanning conditions information about the transfer destination server and other information Job Templates are created using CentreWare Internet Services Scanned data is converted to TIFF or JPE...

Page 144: ...or more information refer to Lighten Darken on page 3 29 Output Color with optional Color Scanner Kit only For more information refer to Output Color optional Color Scanner Kit only on page 3 29 2 Sid...

Page 145: ...faults in the System Administration Guide An optional package is necessary for this selection For more information contact the Customer Support Center What follows is the basic procedure to scan to FT...

Page 146: ...ls NOTE Select the up and down buttons to navigate between screens 3 In the screen that appears check the Recipient Name Server Name IP Address Login Name Password for example KEY POINT You can only u...

Page 147: ...different than the one shown above 2 Enter values using the keyboard displayed NOTE Fields displayed vary depending on the selected protocol Server Displayed when either FTP or SMB is selected Enter e...

Page 148: ...on page 3 29 2 Sided Originals For more information refer to 2 Sided Originals on page 3 30 Original Type For more information refer to Original Type on page 3 32 File Format For more information ref...

Page 149: ...ot displayed on the screen 1 From the All Services screen select either E mail Scan to Mailbox Network Scanning or Scan to FTP SMB 2 Select the Basic Scanning tab Lighten Darken You can adjust the sca...

Page 150: ...data Select any item 1 Sided Select to scan only 1 side of the document 2 Sided Head to Head Select when both sides of a 2 sided document are in the same position on the page 2 Sided Head to Toe Selec...

Page 151: ...ed document are in the same position on the page Head to Toe Select when both sides of a 2 sided document are in opposite positions The top of one side of the page is printed in the same position as t...

Page 152: ...sure to select Head to Left Original Type The type of document that is being scanned can be set from the Basic Scanning screen From the Basic Scanning screen select the original type Text Photo Select...

Page 153: ...om the Basic Scanning tab select the file format Multi page TIFF Saves multiple pages as 1 TIFF file Single page TIFF Saves each page as a TIFF file PDF Saves as a PDF file DocuWorks Saves as a DocuWo...

Page 154: ...F file or JPEG file This feature automatically selects JPEG when Full Color or Grayscale is selected for Output Color TIFF is selected when Black is selected for Output Color More optional Color Scann...

Page 155: ...shown below Any differences are noted in the sections below 1 From the All Services screen select either E mail Scan to Mailbox Network Scanning or Scan to FTP SMB 2 Select the Image Quality tab and c...

Page 156: ...no filtering On The document background color is suppressed when scanned Photographic Scanning optional Color Scanning Kit only If you are scanning color photographs turn this feature on When this fea...

Page 157: ...your choice Lighten Darken Select one of 3 levels to lighten or 3 levels to darken the scanned image Contrast Select a contrast level to enhance the scanned image Background Suppression optional Colo...

Page 158: ...ed in the sections below 1 From the All Services screen select either E mail Scan to Mailbox Network Scanning or Scan to FTP SMB 2 Select the Scan Options tab and configure each feature Scan Resolutio...

Page 159: ...ate scans from facing pages of bound originals such as a booklet NOTE The document feeder does not support this feature A document of non standard size or undetectable size may not be divided exactly...

Page 160: ...t Page then Right or Right Page then Left is selected Right Page Only Scans are made of the right page only You can select this item when Left Page then Right or Right Page then Left is selected Top P...

Page 161: ...ith adding or deleting the margin 1 From the Scan Options tab select Scan Size 2 Select a size 3 Select Save to keep your choices Auto Size Detect Document sizes are automatically detected The followi...

Page 162: ...o that scan is made on the same size of paper When using the document feeder to scan you can match the scan size to use for each document KEY POINT Always load the A5 size documents in portrait orient...

Page 163: ...d Size Originals 2 Select On or Off Off Select this when all documents are of the same size On When scanning documents of different sizes the machine automatically detects the size of each document Or...

Page 164: ...ck sides When Reduce Enlarge is set the border erase amount is also enlarged or reduced proportionately to the scanning ratio 1 From the Scan Options tab select Edge Erase 2 Select Variable Erase 3 Us...

Page 165: ...idth can be set within the range 0 to 1 97 inches 0 to 50 mm in 05 inch 1 mm increments Top Bottom Edges Shadows at the top and bottom of the document are erased Edges on the top and bottom are erased...

Page 166: ...or more information about settings refer to Reduce Enlarge Presets in the System Administration Guide or ask your System Administrator for help Variable You can scan by selecting a variable ratio The...

Page 167: ...Output Format tab 3 Make a selection NOTE Fields displayed vary depending on the selected feature The screen above is for the e mail feature Image Compression optional Color Scanning Kit only This fe...

Page 168: ...et to PDF DocuWorks or Multi page TIFF For information about setting for page division refer to Page size for Split Send in the System Administration Guide or see your System Administrator for help 1...

Page 169: ...ied Up to 28 characters can be entered NOTE Document Name is available is item name shown only when using the Scan to Mailbox feature 1 From the All Services screen select Scan to Mailbox Select the O...

Page 170: ...P SMB Select the Output Format tab and then select File Name Conflict 2 Select any item Cancel Job No save If a file of the same name already exists in the forwarding destination cancel the job and do...

Page 171: ...ormat tab and then select Reply To Delete Deletes address entered to Reply To Configure the From address The address set in From is entered into recipient address NOTE When an address is entered in Fr...

Page 172: ...the MDN feature NOTE When multiple mails are sent using Split Send then Read Status is requested for each mail The return e mail recipient is the Reply To address if the Reply To address is defined Ot...

Page 173: ...cuments NOTE The Check Mailbox feature is not available for some models An optional package is necessary For more information contact the Customer Support Center Check Mailbox Procedure The general pr...

Page 174: ...1 Select Copy Print Jobs or Scan Other Jobs Step 3 Select a mailbox Access to the selected mailbox may be restricted depending on authorization settings For information about selectable mailboxes dep...

Page 175: ...Mailbox Management 1 Select the desired mailbox 2 Select Document List The document list appears For more information about the Check Mailbox screen refer to Select Copy Print Jobs on page 4 5 or Sel...

Page 176: ...n about the Document List screen refer to Check Select Copy Print Jobs Documents on page 4 6 or Check Select Scan Other Jobs Documents on page 4 68 NOTE Up to 100 copied printed and scanned documents...

Page 177: ...hen Copy Print Jobs Select the mailbox you want to open NOTE Select to display the previous screen and select to display the next screen Also select to display the first screen and select to display t...

Page 178: ...d in No of Documents Updated information is displayed by selecting Refresh Select to display the previous screen and select to display the next screen Also select to display the first screen and selec...

Page 179: ...7 4 Mailbox Management Delete Copy Print Jobs Documents 1 Select a document and then select Delete 2 Select Yes Yes This deletes the document NOTE Once the document is deleted it cannot be recovered...

Page 180: ...the first page of each document for confirmation purposes and copy or move them from one mailbox to another For information about initializing data refer to the information presented below 1 From the...

Page 181: ...me using the keyboard shown 3 Select Save to keep the name change Print First Page Only Print the first page to confirm a document This feature allows you to print the first page of mailbox documents...

Page 182: ...copied and select Save NOTE If a password is set for the mailbox the password entry screen appears Enter the password and select Confirm Ask the System Administrator for the password NOTE If the mail...

Page 183: ...en This feature allows you to check or delete other documents stored in a mailbox to which a document is copied Select All Selects all the documents stored in a mailbox to which a document is copied D...

Page 184: ...e a mailbox other than the one that currently stores the document 1 Select Move 2 Select a mailbox to which a document will be moved and select Save NOTE If a password is set for the mailbox the passw...

Page 185: ...nt List screen You can check or delete other documents stored in a mailbox to which a document is moved Select All Selects all the documents stored in a mailbox to which a document is moved Delete Del...

Page 186: ...ocuments NOTE When print documents are edited and the mailbox displays Copy Print Jobs these print documents will be stored as Edited document After they are stored as Edited document they will no lon...

Page 187: ...ings or two pages with a different copy or print settings or two pages with different paper sizes or paper tray settings the page before and after the deleted page will not be linked with one another...

Page 188: ...ors or documents cannot be inserted to the main document 1 Select Insert Document Separators 2 Enter the page number of the target page using the numeric keypad 3 Select an item Insert Separators Disp...

Page 189: ...2 pages with different chapter division separator settings 2 pages with different copy or print settings 2 pages with different paper size paper tray settings the page before and after a target page...

Page 190: ...different chapter division separator settings 2 pages with different copy or print settings 2 pages with different paper size paper tray settings the page before and after a target page will not be li...

Page 191: ...ges 2 pages with different chapter division separator settings 2 pages with different copy or print settings 2 pages with different paper size paper tray settings the page before and after a target pa...

Page 192: ...batch print them NOTE When print documents are edited in the box displays Copy Print Jobs they will be stored as Edited document After being stored as Edited document they will no longer be displayed...

Page 193: ...een displayed you can merge documents or batch print them Select Document Details Merge This feature allows you to merge selected documents 1 Select Merge 2 Select an item Delete source documents Dele...

Page 194: ...and batch print them 1 Select Merge and Print 2 Select an item Delete source documents Deletes source documents after they are being merged Keep source documents Keeps source documents after they are...

Page 195: ...c keypad No Separators No separators are inserted Blank Separators Blank separators are inserted The number of separators can be set within the range from 1to 99 as necessary Printed Separators When m...

Page 196: ...ore merging documents 1 Select Stapling Hole Punching Z Fold 2 Select an item Staple Position Stapling position can be set Punch Position Hole punching position can be set If More is selected the Fini...

Page 197: ...nching Screen This feature allows you to program hole punching positions that are not displayed on the Stapling Hole Punching Z Fold screen None No holes are punched 2 Hole Punching 2 hole punching po...

Page 198: ...ver is attached On Back cover is attached Front Cover Quantity Displays the Front Cover Quantity screen For more information refer to Front Cover Quantity on page 4 27 Back Cover Quantity Displays the...

Page 199: ...ed per set Set the number of front covers using s and t or the numeric keypad Annotation This feature allows you to print stamps dates and page numbers on documents You can select stamp type date page...

Page 200: ...tamps such as Confidential Copy Prohibited Urgent Important Circulate Side 2 Recycled Draft and Void on documents 1 Select Stamp 2 Select Off or On Off No stamp is added On A stamp is added Style The...

Page 201: ...an be selected from 3 sizes Stamp Position Screen This feature allows you to set the positions that stamps will be printed Side 1 Positions where dates will be printed can be selected Side 2 Same as S...

Page 202: ...m Administration Guide Chapter 9 the section entitled Watermark 1 Select Date 2 Select Off or On Off No date is printed On Date is printed Print On Displays the Date Print On screen Either First Page...

Page 203: ...ows you to set the positions to which the dates will be printed Side 1 You can select positions to which the dates will be printed Choose from six different options Side 2 Same as Side 1 Prints dates...

Page 204: ...ded in front of page numbers Example Page1 Page2 1 N 2 N The total number of pages is added to the right side of page numbers Example 1 50 2 50 If 1 N 2 N is selected the total number of pages set on...

Page 205: ...tion screen For more information refer to Date Position Screen on page 4 31 Size Displays the Page Number Size screen You can select the sizes of page numbers from three point sizes Page Number Total...

Page 206: ...end page will be the last page of the document Enter End Page Number The end page can be specified within the range from 1 to 9999 The start page will be the first page of the document Enter Start an...

Page 207: ...numbers can be programmed on System Settings For more information refer to the System Administration Guide Chapter 9 Watermark on page 4 35 1 Select Watermark 2 Sect an item Control Number Select whet...

Page 208: ...nistration Guide Chapter 9 the section entitled Watermark Serial Number Whether or not to print the serial number of the machine can be set If you want to print the serial number add a check mark Text...

Page 209: ...xt will be printed as it is Embossed The text on the background is printed as if it is embossed The type of character of the text will be the type that had been programmed on Set Numbering Background...

Page 210: ...Copier Printer User Guide 4 38 4 Mailbox Management Document Name This feature allows you set document names after documents are merged 1 Select Document Name 2 Enter a document name using the keyboar...

Page 211: ...t Check Mailbox and then Copy Print Jobs NOTE Not all properties can be set in the driver when submitting a job from a client PC which will go to a mailbox on the system Properties that are grayed out...

Page 212: ...documents they are displayed in list form Sample Print Refer to Sample Print on page 4 40 Save Refer to Save on page 4 41 Save and Print Refer to Save and Print on page 4 41 Print Refer to Print on pa...

Page 213: ...elected documents NOTE If the number of documents stored in the local disk reaches the maximum you cannot save the document again Select Save and Print Print You can print the selected documents Selec...

Page 214: ...nt trays Bypass The Tray 5 Bypass screen is displayed When Bypass is selected the Tray 5 Bypass screen appears For more information refer to Tray 5 Bypass Screen on page 2 21 Finishing This feature al...

Page 215: ...om 2 to 100 P paper when the staple cartridge for 100 sheets XA is installed Plain paper recycled paper side 2 paper punched paper tab paper 1 and custom paper 1 to 5 can be stapled Punch Position You...

Page 216: ...Punching Screen You can select a punching position which is not displayed on the Finishing Hole Punching screen NOTE Three positions for punching can be configured according to an optional feature In...

Page 217: ...d then Copy Print Jobs 2 Select the mailbox you want to open and then select Change Settings Print Select Covers 3 Select any item 4 Select Save to keep your choice Document Specified Uses the same se...

Page 218: ...tity screen For more information refer to Front Cover Quantity on page 4 47 Back Cover Quantity Displays the Back Cover Quantity screen For more information refer to Front Cover Quantity on page 4 47...

Page 219: ...ify the number of cover sheets that are loaded 2 Select Save to keep your choice Folding You can make copies to be folded in half or in thirds NOTE An optional package is necessary for this selection...

Page 220: ...lds settings at the time of document preservation Off No folding Z Tri Fold Documents are folded in thirds out C Tri Fold Documents are folded in thirds in Bi Fold Documents are folded in half Print I...

Page 221: ...From the All Services window select Check Mailbox and then Copy Print Jobs 2 Select the mailbox you want to open and then select Change Settings Print Select 2 Sided Printing 3 Select Save to keep you...

Page 222: ...ok different from the normal copied result 1 Select Adjust Image Shift 1 Select any item 2 Select Save to keep your choices Document Specified Uses the same settings as when the document was saved Adj...

Page 223: ...t is to be done from those presented 3 Use and to specify the image shift value 4 Select Save to keep your choices Booklet Creation The machine can copy pages laid out so that when multiple page sheet...

Page 224: ...tion Paper Tray Settings screen Select the tray to use from Body Pages Tray and Covers Tray The tray for body pages and covers should be the same size and set horizontally When Bypass is selected the...

Page 225: ...tation This machine can output copies with stamps page numbers and copy management numbers that are not in the original document You can select from already provided formats for the stamp type date pa...

Page 226: ...DRAFT and VOID stamps to copies 1 Select Stamp 2 Select Off or On 3 Select Save to keep your choices Off No stamp is added On A stamp is added Style You can select from eight character types for the...

Page 227: ...tamp to the same location as Side 1 Opposite to Side 1 Add the stamp to the opposite location as Side 1 Annotation Date screen You can make copies with a date added The printed date is the date and ti...

Page 228: ...n Displays the Date Position screen Size Displays the Date Size screen You can select from three sizes for the date Date Position screen You can set a position to print a date 1 Select any item 2 Sele...

Page 229: ...No page number is added On A page number is added Style You can select one of the 6 number styles for the page 1 2 Only page number is added 1 2 A hyphen is added to the left and right of the page nu...

Page 230: ...reen is available Page1 N Page2 N Page is added in front of the page number and the total number of pages is added to the right side of the page number Example Page 1 50 Page 2 50 Total Pages N Displa...

Page 231: ...er 1 Select From Document or Enter Number 2 If you selected Enter Number use and or the numeric keypad to specify number of sheets From Documents The number of pages of the document is automatically c...

Page 232: ...ge Number You can specify the end page for adding page numbers within the range from 1 to 9999 A start page turns into the first page Enter Start and End Page Number You can specify the start and the...

Page 233: ...istribution documents to people Character size or density which is printed in Watermark can be set by system settings For more information refer to Other Settings in the System Administration Guide 1...

Page 234: ...nting started Select the checkbox when printing the date and time For how to display the date refer to Date Format in the System Administration Guide Serial Number The serial number of the machine is...

Page 235: ...the specified text as it is Embossed The text on the background is printed so as it looks like it is embossed The characters of the text are printed in the pattern set for Watermark Background Patter...

Page 236: ...ut Orientation You can select whether prints should be output facing up or down 1 Select Output Orientation 2 Select any item 3 Select Save to keep your choice Document Specified Uses the same setting...

Page 237: ...ther print drivers such as PS do not support this feature You can send a job to your mailbox for printing by using the print driver Carefully review the considerations and limitations that are describ...

Page 238: ...ettings that are grayed out are not sent with the job to the mailbox An example of this is if your default print driver setting is 2 Sided Print that setting would be ignored at the print driver and t...

Page 239: ...en NOTE Select to display the previous screen and select to display the next screen Also select to display the first screen and select to display the last screen You can directly access a mailbox by e...

Page 240: ...played by selecting Refresh Select to display the previous screen and select to display the next screen Also select to display the first screen and select to display the last screen When Select All is...

Page 241: ...x 1 From the All Services window select Check Mailbox and then Scan Other Jobs Select the mailbox you want to open 2 Select a document to be deleted and select Delete 3 Select Yes Yes This deletes the...

Page 242: ...ument or change a document name in a mailbox For information about initializing data refer to Change Document Name on page 4 9 1 From the All Services window select Check Mailbox and then Scan Other J...

Page 243: ...agement Change the Document Name You can rename documents NOTE When selecting multiple documents you cannot rename documents 1 Select Change Document Name 2 Enter document name using the keyboard show...

Page 244: ...box To start a Job Flow you must first link a mailbox with the Job Flow When set to start automatically documents are automatically processed by the Job Flow when they are stored in the mailbox KEY PO...

Page 245: ...pier Printer User Guide 4 73 4 Mailbox Management 1 Press the All Services button 2 From the All Services screen select Check Mailbox 3 Select Scan Other Jobs Select a mailbox and select Document List...

Page 246: ...ing or descending order by pressing either Document Name or Stored Date 5 Perform a Job Flow Auto Start This configuration auto starts a Job Flow on a document when that document is stored in a mailbo...

Page 247: ...canceling links as auto start settings can also be performed when creating a mailbox 1 Select the Job Flow to link and select Create KEY POINT Pressing Create without selecting a Job Flow does not cre...

Page 248: ...em Administration Guide Edit Delete The Edit Delete screen is displayed For more information refer to Content Check in the System Administration Guide Select Job Flow Sheet Screen For a selected docum...

Page 249: ...ator for more information Edit Delete The Edit Delete screen is displayed For more information refer to Content Check in the System Administration Guide or ask your System Administrator for more infor...

Page 250: ...Xerox 4595 Copier Printer User Guide 4 78 4 Mailbox Management...

Page 251: ...n a network computer and registered with the machine The Job Flow Sheets screen is also explained Job Flow Procedure Job Flow procedure steps and their references are detailed below Step 1 Opening the...

Page 252: ...rinter User Guide 5 2 5 Job Flow 2 Select Job Flow Sheets Step 2 Selecting a Job Flow 1 Select a Job Flow from the list presented For more information about the Job Flow Sheets screen refer to Job Flo...

Page 253: ...he job history report refer to Job Status on page 9 18 Job Flow List Job Flow is a feature for executing a series of registered actions NOTE To enable communication with network computers the SOAP por...

Page 254: ...will be displayed Non System Administrator All Job Flow Sheets will be displayed but without those available to the System Administrator Confirming Changing Job Flow You can confirm a Job Flow and tem...

Page 255: ...ct the group to change from the Group of Items and select Change Settings NOTE Data included in the Job Flow is displayed in the Group of Items 4 Select the items to change and select Change Settings...

Page 256: ...Xerox 4595 Copier Printer User Guide 5 6 5 Job Flow...

Page 257: ...s of operations This enables you to record the hierarchy of displayed screens for each step For example a stored programming could be used when you want to record the following actions press the Machi...

Page 258: ...here a stored program may become invalid when default values or paper tray settings are changed in the system setting when buttons are added or removed from the touch screen since stored programming o...

Page 259: ...e next screen 3 Set the features you wish to register NOTE A tone is generated while registering to job memory 4 Press the Start button or Clear All button to end registration NOTE You can change the...

Page 260: ...n on the screen not the name of the button Button positions can change when after a stored program is registered a job flow job template or recipient for example is added or deleted NOTE If the Interr...

Page 261: ...s is the procedure for deleting a registered Stored Program 1 From the All Services screen select Setup Menu and then Stored Program Select Delete 2 Select the number to delete NOTE Select to display...

Page 262: ...re allowed in a Stored Program name 1 From the All Services screen select Setup Menu and then Stored Program Select Enter Change Name 2 Select the number of the stored program to add or change the nam...

Page 263: ...ogram When calling a specified Stored Program the last screen shown during Stored Program registration appears 1 Press the All Services button 2 From the All Services screen select Stored Programming...

Page 264: ...the next screen 4 After a Stored Program is called select other features if necessary 5 Press the Start button if necessary The job will complete as programmed If there is an error in the program it...

Page 265: ...commended by Xerox If you want to use paper not recommended by Xerox contact the Customer Support Center KEY POINT The printed image may fade due to moisture such as water rain or vapor For more infor...

Page 266: ...6 gsm Heavyweight 2 217 253 gsm Labels Side 2 Paper preprinted Hole Punched Tab Stock 1 106 216 gsm Tab Stock 2 217 253 gsm Tray 6 and Tray 7 optional High Capacity Feeder 2 000 8 x 11 A4 6 9 x 9 9 B5...

Page 267: ...e System Administration Guide Storing and Handling Paper Please keep the following points in mind when storing paper Store paper inside a cabinet or other dry place Paper that has absorbed moisture ca...

Page 268: ...igher priority to the tray having the highest Paper Type Priority set at Paper Tray Settings During automatic tray selection trays whose Paper Type Priority setting is set to Off are not targeted in A...

Page 269: ...ine trouble 3 Push the tray in gently until it comes to a stop Load paper in Trays 3 and 4 For information about changing the paper size and orientation refer to Change the paper size in trays on page...

Page 270: ...ys 1 4 and or the optional trays 6 and 7 use Tray 5 Bypass To make detailed instructions during printings specify the instructions using the Tray Output tab in the print driver When doing this also sp...

Page 271: ...ouble 4 When loading a non standard paper size from Tray 5 Bypass move the paper guides to accommodate the paper 5 Select copying or printing Load paper in optional HCF Trays 6 and 7 1 Pull out the tr...

Page 272: ...he guide to the desired paper size 3 Fan the sheets before loading them into the tray With the side to be printed on facing up load and align the paper stack in the lower right corner of the tray as s...

Page 273: ...the front back direction based on the paper size Load paper in Tray 8 Post Process Inserter Following describes the procedure for loading paper in the Post Process Inserter The Post Process Inserter i...

Page 274: ...d the Post Process Inserter Load tab paper in trays 3 and 4 1 Pull out the tray towards you until it stops WARNING When pulling out the paper tray do it slowly If pulled out with too much force the tr...

Page 275: ...not load paper exceeding the maximum fill line Doing so might cause paper jams or machine trouble Load tab paper in Tray 5 Bypass 1 Open Tray 5 Bypass NOTE If necessary extend the extension flap The e...

Page 276: ...the bottom side to be fed first Insert the paper slowly to the end along the paper guide Load tab paper in Tray 8 Post process inserter 1 Hold the center of the paper guides and slide them to the desi...

Page 277: ...tion about paper quality refer to Paper Tray Attributes in the System Administration Guide When setting a non standard paper size you must register the paper size For information about registering pap...

Page 278: ...the paper against the left side of the tray NOTE Make sure that the paper guides are adjusted to the paper being used 6 Gently push the tray in until it comes to a stop NOTE Affix the paper size label...

Page 279: ...en pulling out the paper tray do it slowly If pulled out with too much force the tray can hit and injure your knees 2 Remove any paper loaded on the tray 3 Loose the screw on the right to remove your...

Page 280: ...ly until it comes to a stop NOTE Affix the paper size label to the front of the paper tray Change the paper size in the optional OHCF Tray 6 1 Pull out the tray towards you until it stops WARNING When...

Page 281: ...guides correctly to match the paper size If the position of the paper guide is not correct the paper may not be fed properly and paper jams may occur CAUTION For paper heavier than 256 gsm slide both...

Page 282: ...marketplace to marketplace Therefore the screens shown here are a representation of the type of screens that may be seen on your particular system You can manually confirm and or change the paper set...

Page 283: ...Xerox 4595 Copier Printer User Guide 7 19 7 Paper and Other Media 2 Select Paper Tray Attributes 3 Select the desired paper tray and select Change Settings 4 If necessary select Paper Size...

Page 284: ...her Auto Size Detect or Variable If you select Auto Size Detect select save to save and close the window If you select Variable the screen displays a Select the width and height of the paper by select...

Page 285: ...ray 6 is attached an additional Paper Type option called Coated Stock is available 8 Select Save to return to the Tray screen 9 Select Save to return to the Paper Tray Attributes screen 10 Choose one...

Page 286: ...h the user assigns a name For information about how to set names to custom paper 1 to 5 refer to Custom Paper Name in the System Administration Guide or contact your System Administrator For informati...

Page 287: ...Xerox 4595 Copier Printer User Guide 7 23 7 Paper and Other Media 3 Select System Settings 4 Select System Settings 5 Select Common Settings...

Page 288: ...Xerox 4595 Copier Printer User Guide 7 24 7 Paper and Other Media 6 Select Paper Tray Settings 7 Select Paper Tray Attributes 8 Select the desired paper tray and select Change Settings...

Page 289: ...se the default size for these trays is 8 5 x11 in A4 If you programming Trays 1 and 2 proceed to Step 11 10 Select either Auto Size Detect or Variable If you select Auto Size Detect select save to sav...

Page 290: ...er Color select Save NOTE If the optional OHCF Tray 6 is attached an additional Paper Type option called Coated Stock is available 13 Review the Paper Type screen and ensure that the Current Settings...

Page 291: ...stock in Tray 5 Bypass 2 For Tray 5 Bypass program the following from the Setup Menu For Paper Size Standard Size 8 5 x11 in A4 For Paper Type Tab Stock 1 Select Save Close Exit until you return to th...

Page 292: ...ect Properties 5 For Paper Output select Paper Size 8 5 x 11 A4 Output Size 8 5 x 11 A4 6 Select the Tray Layout tab 7 For Paper Source select the desired tray where tabs are loaded 8 Select the Detai...

Page 293: ...ired document to print 2 Select File Print 3 Select the desired printer 4595 4 Select Properties 5 For Paper Output select Paper Size 8 5 x 11 A4 Paper Source Automatically select or Manual Feed Paper...

Page 294: ...Xerox 4595 Copier Printer User Guide 7 30 7 Paper and Other Media...

Page 295: ...nd display more details about the jobs You can also cancel an executing or pending job For more details refer to Checking Current Pending Jobs on page 8 2 Completed Jobs You can display the status of...

Page 296: ...bs tab 3 Check the executing pending job NOTE Select to display the previous screen and select to display the next screen Display Time The estimated job completion time is displayed The time is displa...

Page 297: ...te Job Checking Completed Jobs This section describes how to check completed jobs You can check whether a job has completed successfully Also by selecting a job you can display more details 1 Press th...

Page 298: ...nt feature or documents stored by authentication print receiving control NOTE An optional package is necessary for this selection For more information contact the Customer Support Center Carry out pri...

Page 299: ...lect Refresh to display any available updated information Select to display the previous screen and select to display the next screen You can also enter a three digit number to specify a user directly...

Page 300: ...o select all documents Press this button once more to deselect all documents 5 Select Print or Delete When You Select Delete This deletes the secure print document 1 Select Delete 2 Make a selection Y...

Page 301: ...printing the document Sample Print This section describes how to print and delete documents stored by the sample print feature When printing multiple copies from a client specifying a sample print me...

Page 302: ...h to display any updated information Select to display the previous screen and select to display the next screen You can also enter a three digit UserID number directly with the numeric keypad 3 Selec...

Page 303: ...8 Job Status When You Select Delete This deletes the sample print document 1 Select Delete 2 Make a selection Yes This deletes the document KEY POINT Once the document is deleted it cannot be recover...

Page 304: ...er of copies using the numeric keypad if needed 2 Select Print 3 Select Yes Yes This starts printing the document After printing the document is deleted No This cancels printing the document Delayed P...

Page 305: ...updated information Select to display the previous screen and select to display the next screen When You Select Delete This deletes the document saved by the delayed print feature 1 Select Delete 2 S...

Page 306: ...ing the document Charge Print When authorization features are in use print jobs which have failed to authenticate incorrect authentication details such as UserID or password on the print drivers are p...

Page 307: ...ent List NOTE Select Refresh to display the updated information Select to display the previous screen and select to display the next screen You can also enter a three digit number to specify a user di...

Page 308: ...o print or delete 6 Select Delete or Print When You Select Delete This deletes the document stored by authentication print 1 Select Delete 2 Make a selection Yes This deletes the document KEY POINT On...

Page 309: ...h the document after printing Print and Delete This starts printing the document After printing the document is deleted Print and Save This starts printing the document After printing the document is...

Page 310: ...Xerox 4595 Copier Printer User Guide 8 16 8 Job Status 2 Select Print Waiting Jobs 3 Locate the job to print...

Page 311: ...aper tray status and optional overwrite hard disk status You can also set the printer mode For more information refer to Machine Status on page 9 2 Billing Meter Print Report You can check the number...

Page 312: ...lection from the Machine Status window Machine Information In Machine Information you can check the serial number machine configuration and software version From the Machine Status screen select Machi...

Page 313: ...nfiguration NOTE Select to display the previous screen and select to display the next screen In the Machine Configuration screen you can check the following items z Configuration Code z Waste Toner Co...

Page 314: ...From the Machine Status screen select Software Version NOTE Select to display the previous screen and select to display the next screen In the Software Version screen you can check the following items...

Page 315: ...Paper Tray You can check the paper tray configuration You can check the following items Tray status Amount of paper remaining Paper size Paper type 1 From the Machine Status screen select Paper Tray...

Page 316: ...E An optional package is necessary for this selection For more information contact the Customer Support Center KEY POINT Overwrite Hard Disk only appears when Overwrite Hard Disk is set in the System...

Page 317: ...ine Status screen select Print Mode 2 Make a selection 3 Select Close to keep your choice Off line The printer cannot accept data Any data being sent is terminated and not printed On line The printer...

Page 318: ...g You can recall and use a printer mode saved in memory 1 Select Retrieve Programming 2 Select the memory number to be used 3 Select Close to use the stored programming Factory Defaults You can use th...

Page 319: ...feature to be set using the numeric keypad 3 Select Confirm 4 Select Change Value 5 Enter New Value using the numeric keypad 6 Select Save 7 Select Close to leave this screen Item Number Enter the ite...

Page 320: ...t Store Delete Programming 2 Select Store Current Selections or Delete 3 Select the memory number you want to store or delete Store Current Selections This stores the current selections If you select...

Page 321: ...the printer with a printer mode stored in memory 1 Select Default Programming 2 Select Factory Defaults or Custom Settings 3 If you select Custom Settings select the memory number to be used Factory D...

Page 322: ...d entered here are the same Password up to 32 characters long can be entered 1 Select Password 2 Input the password and press Save Billing Meter Print Report In the Billing Meter Print Report screen y...

Page 323: ...d printed pages by individual meters on the display on the Touch Screen 1 From the Billing Meter Print Report tab select Billing Meter 2 Note the meter counts 3 Select Close to leave this screen Seria...

Page 324: ...Guide or ask your System Administrator for help 1 Press the Log In Out button 2 Enter a UserID with the numeric keypad and select Confirm To Check the Billing Meter for the Currently Authenticated Us...

Page 325: ...the Billing Meter Print Report tab 4 Select User Account Billing Meter 5 Select the meter you want to check 6 Select Close to leave this screen Copy Meter This shows the number of pages copied Scan M...

Page 326: ...ode in System Administration mode 1 Press the Log In Out button 2 Enter the UserID with the numeric keypad and select Confirm NOTE You may have to contact your System Administrator for the correct Use...

Page 327: ...List This section describes how to print a report list NOTE The items shown depend on the features that are installed and if you are logged on as a User or System Administrator When the Job in Memory...

Page 328: ...tory Report The data for the last 50 jobs is printed You can also automatically print a Job History Report when 50 jobs are exceeded If automatic print is set all job results are printed For the setti...

Page 329: ...gs List Common Items 3 Press the Start button Settings List Common Items You can check the hardware configuration of the machine network information and the print feature and copy feature setting stat...

Page 330: ...NOTE The same content is printed for the Settings List regardless of whether you print from Copy Mode Settings Print Mode Settings or Scan Mode Settings PCL Settings List This prints settings for PCL...

Page 331: ...he machine Scan Mode Settings 1 From the Print Report List screen select Scan Mode Settings 2 Select the report list to be printed 3 Press the Start button Settings List Common Items You can check the...

Page 332: ...nformation on 50 address book numbers If you select Address Book the following screen for setting the range of address numbers is displayed Select the number to be stored and press the Start button Ma...

Page 333: ...lect the Billing Meter Print Report tab select Job Counter Report 2 Select Job Counter Report 3 Press the Start button Auditron Administration You can print a statistics report by user Note that the s...

Page 334: ...n feature settings refer to Auditron Mode in the System Administration Guide 1 Select Auditron Administration 2 Select Print Meter Report 3 Press the Start button Print Jobs You can check how many pag...

Page 335: ...hentication Auditron Administration Auditron Report Copy You can check the total number of pages copied on the machine If there are restrictions in place on the number of pages these settings will app...

Page 336: ...erent samples at different background contrasts Based on the print samples you can select the optimum background contrast NOTE Text Effect Sample List appears when entered from the User Mode of System...

Page 337: ...For information about how to replace consumables refer to Replacing Consumables on page 10 1 1 Press the Machine Status button 2 Select the Consumables tab NOTE Select to display the previous screen a...

Page 338: ...ect to a fault in the machine The Error History Report contains the last 50 occurring errors The items printed include the date and time error code and error category This section describes how to pri...

Page 339: ...e toner cartridge available NOTE The D2 Finisher is easily identified by its staple waste container Handling Consumables Do not store boxes for consumables upright Do not unpack consumables until they...

Page 340: ...g consumables refer to Consumables on page 9 27 Replacing Toner Cartridges A message appears on the display when it is time to replace a toner cartridge If you continue copying or printing without rep...

Page 341: ...tridge the machine may stop during printing and display a message Replace toner cartridges while the machine is on If a partially used toner cartridge is used the number of pages that you can copy or...

Page 342: ...isposal 4 Remove the new cartridge from the box and shake the toner cartridge to the left and right before removing it from the bag 5 Hold the toner cartridge with the arrow mark facing up 6 Push the...

Page 343: ...uring disposal Return them to our Customer Support Center The use of waste toner containers not recommended by Xerox may impair quality and performance Use only waste toner containers recommended by X...

Page 344: ...ull it out about half way 4 Hold the center part on the top of the bottle as shown in the illustration and then use both hands to remove the bottle 5 Hold the used waste toner container firmly with bo...

Page 345: ...the bag is left open toner may leak out during disposal 6 Hold the center part on the top of the bottle and insert it as far as possible NOTE When inserting the waste toner container do not grip the...

Page 346: ...rox may impair quality and performance Use only staple cartridges recommended by Xerox for the machine NOTE To order a staple cartridge contact the Customer Support Center D Finisher If you have a D F...

Page 347: ...pier Printer User Guide 10 9 10 Maintenance 3 Pull out the staple cartridge 4 Push the positions indicated by arrows to remove the staple case from the cartridge 5 Push a new staple case into the stap...

Page 348: ...he illustration 7 Hold the staple case as shown in the illustration 8 Push the removed cartridge back to the original position 9 Push it downward until click sound is heard 10 Close the right cover on...

Page 349: ...e the D2 Finisher follow this procedure to replace the staple cartridge D Finisher 1 Make sure that the machine has stopped and then open the right cover on the finisher 2 Hold the UR1 at the position...

Page 350: ...ase from the cartridge 5 Push a new staple case into the staple cartridge 6 Push the removed cartridge back to the original position 7 Push it downward until click sound is heard 8 Close the right cov...

Page 351: ...to replace the container 1 Make sure that the machine has stopped and then open the right cover on the finisher 2 Locate the Staple Waste Container R5 in the finisher 3 Grip the container and move the...

Page 352: ...isher optional is installed and it is time to replace the staple cartridge for booklets a message appears on the display KEY POINT The use of staple cartridges not recommended by Xerox may impair qual...

Page 353: ...ple cartridge and then lift to remove it 4 Holding the tabs of a new booklet staple cartridge return the cartridge to the original position and gently push it until it clicks 5 Return the unit to its...

Page 354: ...actual punch count no longer reflects the correct amount of scraps in the container To ensure that the container does not overflow and result in jams in the Finisher it is recommended that you regula...

Page 355: ...will not operate if the right cover is even slightly open Cleaning the Machine The following section describes how to clean the machine This section is divided into separate descriptions on how to cle...

Page 356: ...his is why it is important to regularly clean the document cover and glass NOTE Occasionally the machine may display a message stating that The Scanner may be dirty See User Guide or label instruction...

Page 357: ...ide of the DADF The document cover holds the document in place on the document glass 1 Life the DADF 2 Wipe the document cover with a soft cloth moistened with water to remove any dirt and then wipe i...

Page 358: ...lass strip is the strip of glass located to the left the document glass The glass strip is approximately one inch wide 3 Wipe the document glass with a soft cloth moistened with water to remove any di...

Page 359: ...uality when making copies 4 With the DADF open pull the lever that is located at the top of the document cover refer to the figure below Part of the document cover pulls away from the assembly which a...

Page 360: ...der Rollers If the machine is equipped with a document feeder and the document feeder rollers are dirty dirt may appear on copies and the machine may not properly detect document sizes To ensure that...

Page 361: ...prevent drops of water falling into the machine Drops of water on internal components may cause a malfunction NOTE If it is difficult to remove dirt try gently wiping with a soft cloth moistened with...

Page 362: ...Xerox 4595 Copier Printer User Guide 10 24 10 Maintenance...

Page 363: ...power cord disconnected from the machine or the rear of the rack Action Turn the power switch off and then firmly plug in the power cord Then turn the power switch on Refer to Power on off on page 1 1...

Page 364: ...se An error code displayed Action Refer to Error Code on page 11 30 The machine is not working properly Action Refer to Machine Trouble on page 11 3 No Yes Image quality is not good Action Refer to Im...

Page 365: ...er to Power on off on page 1 13 Is the power cord disconnected from the machine or the rear of the rack Is power of the correct voltage being supplied Make sure that the power supply is 200 240 V volt...

Page 366: ...ay Follow the instructions displayed to load paper of correct size and instruct it to print again Refer to Load paper in Tray 5 Bypass on page 7 6 Unsatisfactory print quality A probable cause is an i...

Page 367: ...ay Follow the instructions displayed to load paper of correct size and instruct it to print again Refer to Load paper in Tray 5 Bypass on page 7 6 Unsatisfactory print quality A probable cause is an i...

Page 368: ...ocument glass and place a white sheet on top of the document before making a copy Is the document at the correct position Load the document correctly Refer to Step 1 Load Documents on page 2 1 Is the...

Page 369: ...y torn pieces of paper still remaining inside the machine or is there a foreign object in the machine Open the door of the machine or slide out the paper tray to remove the torn paper or the foreign o...

Page 370: ...adhesive tape Remove sticky labels paper clips or adhesive tape from the document before copying Are the document guides at the correct position Properly set the document guides Refer to Step 1 Load...

Page 371: ...the copy density or image quality and then retry copying Refer to Image Quality tab on page 2 25 Lighten Darken on page 2 26 Are you making copies of glossy printing paper Glossy printing paper sticks...

Page 372: ...oad paper in Trays 1 and 2 on page 7 4 Part of the image is missing on the copy Is the paper damp If the paper is damp either some parts of the copy are not shown or the copy is smudged and unclear Re...

Page 373: ...s are printed The drum cartridge is depleted or damaged Contact the Customer Support Center Black lines are printed The drum cartridge is depleted or damaged Contact the Customer Support Center The sc...

Page 374: ...ream Refer to Load paper in the trays on page 7 4 The paper in use is unsuitable Load suitable paper Refer to Load paper in the trays on page 7 4 The entire paper area is printed black The drum cartri...

Page 375: ...e actually loaded paper differed from the setting on the print driver Either load paper of the correct size and type into Tray 5 Bypass or fan the paper thoroughly before loading it again Refer to Loa...

Page 376: ...um cartridge is depleted or damaged Contact the Customer Support Center Text or images are printed at an angle The paper guide in the paper tray is not set at the correct position Set the horizontal a...

Page 377: ...or thin documents In addition documents with tags paper clips and cellophane tape cannot be used Refer to Step 1 Load Documents on page 2 1 Cause The document guides are in the incorrect position Act...

Page 378: ...used Action The background color of the paper is copied Either adjust the copy density or image quality or specify suppress background color and then retry copying Cause Glossy printing paper is being...

Page 379: ...s on page 7 4 Cause The document is pasted together or folded in Action It is possible that the folded in or pasted part of the document is not touching the document glass Place a stack of white sheet...

Page 380: ...to Cleaning the Document Cover and Document Glass on page 10 18 Cause The document is made of highly transparent material like a transparency Action Place a white sheet of paper on the document and ma...

Page 381: ...00 or the number exceeds 50 with staple cartridge for 50 sheets Action Staple enabled number of pages is 50 or lower with the staple cartridge for 50 sheets and 100 or lower with the staple cartridge...

Page 382: ...ct the network cable to the machine For information about network settings refer to the System Administration Guide Cause Printer mode is set to Offline Action Press the Machine Status button and conf...

Page 383: ...is connected to multiple computers Action Wait for a while and then try printing again Sent to printer Cause Out of paper Action Supply paper to the printer Cause No paper for the specified paper size...

Page 384: ...with this printer and reset the printer configuration Printing performed with a different paper size Cause Paper size provided is different from the specified tray size Action Change the paper size se...

Page 385: ...in use No Action Install the print driver for this model Cause The optional apparatus cannot be attached to the printer Action Check the options attached with this printer and reset the printer config...

Page 386: ...ot be used with irregular sized documents business cards transparencies or thin documents In addition documents with tags paper clips and cellophane tape cannot be used Refer to Step 1 Load Documents...

Page 387: ...inistration Guide Cause The Salutation port is not enabled Action Enable the Salutation port For information about network settings refer to the System Administration Guide Cause The network connectio...

Page 388: ...File Format on page 3 33 or Scan Resolution on page 3 38 Unable to forward over the network Cause Is the server entered correctly Action Check the inputted server Cause Is the save location entered c...

Page 389: ...ause The document glass or the document cover is dirty No Action Clean the document glass or the document cover Refer to Cleaning the Document Cover and Document Glass on page 10 18 Cause The document...

Page 390: ...ument glass The image is not the desired size Cause The document glass or the document cover is dirty No Action Clean the document glass or the document cover Refer to Cleaning the Document Cover and...

Page 391: ...11 29 11 Problem Solving Action Straighten and properly reset the document Refer to Step 1 Load Documents on page 3 2 The image is coarse Cause Resolution is too low Action Set a higher resolution Re...

Page 392: ...following tables is displayed or the problem persists even after you have tried the following solutions contact the Customer Support Center Refer to the following table for error codes and information...

Page 393: ...scanner Remedy Reprocess the job 003 755 Cause An error occurred in the document scanner Remedy Reprocess the job 003 760 Cause An incompatible combination of features are specified in the document s...

Page 394: ...250 012 251 012 252 012 253 012 254 012 255 012 260 012 264 012 265 012 282 012 283 012 284 012 285 012 291 Cause Finisher malfunctioned Remedy Power cycle the machine If the finisher error is not co...

Page 395: ...server settings 016 504 Cause Unable to resolve POP3 server name during E mail send Remedy Check that the POP3 server settings from CWIS are correct Also check the DNS server settings 016 505 Cause Un...

Page 396: ...ion about Secure Print refer to Secure Print on page 8 4 For information about mailboxes refer to Delete Documents in the Scan Other Jobs Mailbox on page 4 69 016 707 Cause Unable to sample print beca...

Page 397: ...e print data and try to print again 016 721 Cause An error occurred during print processing Probable causes are as follows 1 Printing was instructed by Automatic Tray Selection when Paper Type Priorit...

Page 398: ...nting after waiting for a period 016 736 Cause Any data cannot be saved in the forwarding destination directory Remedy Take one of the following actions 1 Check the free space of the forwarding destin...

Page 399: ...rator 016 760 Cause An error occurred during PostScript processing Remedy Take one of the following actions z Set Print Mode to Speed Priority z Increase PostScript memory For information about Print...

Page 400: ...free disk space 016 775 Cause Image conversion is not possible due to insufficient hard disk space Remedy Remove unnecessary data from the hard disk to increase free disk space 016 776 Cause An error...

Page 401: ...history could not be acquired when printing Job Counter Report Remedy Specified job history does not exist 016 793 Cause The hard disk has run out free space Remedy Either remove unnecessary data fro...

Page 402: ...ace destination does not exist Remedy Check whether an interfaced application operates correctly 027 722 Cause The job was timed out during connection with an application interface destination An appl...

Page 403: ...he job template server Remedy Make sure that the DNS server connection and the domain name are registered to the DNS server 027 745 Cause The address of the DNS server is not registered on the machine...

Page 404: ...ail again 062 211 Cause An error occurred in the document feeder Remedy Contact the Customer Support Center 062 220 Cause The document scanner malfunctioned Remedy Contact the Customer Support Center...

Page 405: ...er trays 6 and 7 and power cycle the machine If the trays errors are not fixed by performing the relevant remedy contact the Customer Support Center Trays other than 6 and 7 may be used in the interim...

Page 406: ...Cause Job was divided and printed due to insufficient disk space Remedy Remove unnecessary data from the hard disk to increase free disk space 116 714 Cause An HP GL 2 command error occurred Remedy C...

Page 407: ...t the cable connection between the printer and the controller Power off and on both the printer and the controller If the problem persists call the Customer Support Center 127 212 Cause Detected an in...

Page 408: ...the power wait until the Touch Screen goes dark and then turn on power again If the message persists record the displayed contents for xxx yyy Switch off the machine immediately wait for the Touch Sc...

Page 409: ...ly jammed at another location Remedy this by following the message on the display When you have finished remedying a paper jam printing is automatically resumed from the state before the paper jam occ...

Page 410: ...e This can cause print defects Paper Jams in Trays 1 4 The following section describes how to remedy paper jams that occur in trays 1 4 1 Pull out the tray where the paper jam occurred KEY POINT Paper...

Page 411: ...ng describes how to remedy paper jams that occur on the Transport Unit 4 1 Make sure that the machine has stopped before opening the front cover 2 Pull out tray 1 3 Pull out Transport Unit 4 Tray 2 wi...

Page 412: ...2 is pushed Transport Unit 4 will be inserted in simultaneously 7 Push the tray 1 in gently until it comes to a stop 8 Close the front cover 9 A message will be displayed and the machine will not oper...

Page 413: ...machine 4 Move lever 3b to the right and then remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine 5 Push the duplex module in gently until it comes to a...

Page 414: ...5 Bypass 2 Remove the jammed paper and all paper loaded in paper Tray 5 Bypass KEY POINT When two or more sheets of paper are loaded remove all of the sheets from the tray NOTE If paper is torn check...

Page 415: ...tray where the paper jam occurred KEY POINT Paper is sometimes torn and remains inside the machine if you draw out a tray without checking the paper jam position This may cause machine malfunction Che...

Page 416: ...POINT Paper is sometimes torn and remains inside the machine if you draw out a tray without checking the paper jam position This may cause machine malfunction Check where the paper jam occurred before...

Page 417: ...l paper loaded in the Post Process Inserter KEY POINT When two or more sheets of paper are loaded remove all of the sheets from the tray NOTE If paper is torn check for any torn pieces of paper inside...

Page 418: ...without the HCF Trays 6 and 7 being present If you have an HCF open the Front Cover to optional Trays 6 and 7 to access this area 1 Open the lower left cover while gripping the release lever 2 Remove...

Page 419: ...fore opening the front cover 2 Turn the green lever at the center of the transfer module to the right until it is in the horizontal position and then pull the transfer module out to the end 3 Lift up...

Page 420: ...ed lift up the lever 2c and then remove the jammed paper KEY POINT Never touch the six protrusions which are visible when you lift up the lever 2c 5 Lift up the lever 2c as necessary shift the lever 2...

Page 421: ...cult to remove pull out the duplex module after returning the transfer module to the original position Then try again 8 Insert the transfer module completely and turn the green lever 2 to the left NOT...

Page 422: ...r jams at lever 1b NOTE Remedies differ according to the paper jam location Follow the instructions displayed to remove the jammed paper Paper jams at lever 1a and knob 1c 1 Make sure that the machine...

Page 423: ...s at lever 1d 1 Make sure that the machine has stopped and then open the left cover on the finisher 2 Move lever 1d upwards and remove the jammed paper NOTE If paper is torn check for any torn pieces...

Page 424: ...on the light finisher 2 Move lever 1b to the right and remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine 3 Return lever 1b to the original position 4...

Page 425: ...Paper jams at lever 3g and knob 3f Paper jams at lever 4b and knob 3a NOTE Remedies differ according to the paper jam location Follow the instructions displayed and remove the jammed paper Paper jams...

Page 426: ...de 11 64 11 Problem Solving 3 Return levers 3b and 3d the original position 4 Close the Finisher right cover NOTE A message will be displayed and the machine will not operate if the Staple Finisher s...

Page 427: ...ht cover on the light finisher 2 Move lever 3e turn knob 3c to the right and remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine 3 Return lever 3e to th...

Page 428: ...r on the light finisher 2 Move lever 3g upward and to the left turn knob 3f to the left and remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine 3 Return...

Page 429: ...the light finisher 2 Move lever 4b to the left turn knob 3a to the right and remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine 3 Return lever 4b to t...

Page 430: ...d knob 3a Paper jams at lever 2b and knob 2c Paper jams at knob 2c levers 2e 2f and tri fold output tray 2d Paper jams at tri fold output tray 2d and lever 2g Paper jams at unit 4 and knob 4a NOTE Rem...

Page 431: ...ed and the machine will not operate if the Staple Finisher s right cover is even slightly open Paper jams at lever 2b and knob 2c 1 Make sure that the machine has stopped and then open the right cover...

Page 432: ...l not operate if the Finisher right cover is even slightly open Paper jams at knob 2c levers 2e 2f and tri fold output tray 2d 1 Make sure that the machine has stopped and then open the right cover on...

Page 433: ...es of paper inside the machine 4 Swing back the opened lever 2f or 2e and push back the tri fold output tray 2d 5 Close the Finisher right cover NOTE A message will be displayed and the machine will n...

Page 434: ...ces of paper inside the machine 3 Return lever 2g to the original position and push back the tri fold output tray 2d 4 Close the Finisher right cover NOTE A message will be displayed and the machine w...

Page 435: ...paper is torn check for any torn pieces of paper inside the machine 4 If the paper cannot be removed pull up on the green lever on the right top cover unit 4 and remove all the jammed paper 5 Return u...

Page 436: ...utput tray 1 Remove jammed paper from the output tray NOTE If paper is torn check for any torn pieces of paper inside the machine 2 Open and close the right cover of the finisher NOTE A message will b...

Page 437: ...en the right cover on the light finisher 2 Turn knob 4a to the right to remove the jammed paper at the booklet output tray NOTE If paper is torn check for any torn pieces of paper inside the machine 3...

Page 438: ...Knob1c Paper jams at lever 1b Paper jams at lever 1d NOTE Remedies differ depending on where paper jam occurs Follow the instructions displayed and remove the jammed paper Paper jams in Lower Left Cov...

Page 439: ...1a and Knob 1c 1 Open the front cover of the high capacity feeder unit 2 Move lever 1a to the right and turn knob 1c to the right Remove the jammed paper NOTE If paper is torn check for any torn piece...

Page 440: ...ght and turn knob 1c to the right Remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine 3 Return lever 1b to the original position 4 Close the front cover...

Page 441: ...er 1d upwards and remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine 3 Return lever 1d to the original position 4 Close the front cover of the high cap...

Page 442: ...nt feeder This section describes how to remedy paper jams that occur at the following locations Document jams at cover Document jams at output area NOTE Remedies differ according to the document jam l...

Page 443: ...ject the document upward KEY POINT If the document is stuck do not pull on it directly The document could be damaged 5 If there are instructions to open the inner cover lift up the lever with the gree...

Page 444: ...step 10 then pick up the document feeder tray and remove the document 12 Gently return the document feeder tray 13 Make sure that the document is not torn wrinkled or folded and load the document aga...

Page 445: ...cument is not torn wrinkled or folded and load the document again following the instructions displayed on the display NOTE After removing the jammed document load the entire document again including d...

Page 446: ...are bent Contact the Customer Support Center if the problem persists after you have tried these solutions If staples are stapled on the copies in the manner shown in the illustrations contact the Cust...

Page 447: ...r staple jams in the staple cartridge for the D Finisher 1 Make sure that the machine has stopped and then open the front cover on the light finisher 2 Hold the UR1 at the position shown in the diagra...

Page 448: ...remove the jammed staple 5 If the jammed staple cannot be removed push the staple in the direction indicated by arrow shown in the illustration 6 Push the removed cartridge back to the original posit...

Page 449: ...edy for staple jams in the staple cartridge for the D2 Finisher 1 Make sure that the machine has stopped and then open the front cover on the light finisher 2 Hold the R1 at the position shown in the...

Page 450: ...ed cartridge back to the original position 7 Push it downward until click sound is heard 8 Close the Finisher right cover NOTE A message will be displayed and the machine will not operate if the right...

Page 451: ...he following describes remedy for staple jams in the staple cartridge for booklet 1 Make sure that the machine has stopped and then open the front cover on the light finisher 2 Pressing the lever to t...

Page 452: ...ition and gently push it until it clicks 6 Return the unit to its original position 7 Close the Finisher right cover NOTE A message will be displayed and the machine will not operate if the right cove...

Page 453: ...ne is in operation press the De curl button and then the change will be applied immediately Pressing the Reset button cannot change the curling correction mode 1 Check how the output copy is curled 2...

Page 454: ...The curling correction is automatically performed according to the paper size or output orientation It is recommend that this feature be used in Auto mode The Auto mode is entered in the following ca...

Page 455: ...2 1 12 Specifications Specifications This section lists the specifications of the Xerox 4595 Copier Printer In the interests of product development product specifications and external appearance are s...

Page 456: ...4 11 17 12 6 19 2 13 18 8K 16K tab paper 8 5 x 11 A4 non standard size X direction from 5 5 13 140 330 mm Y direction from 7 19 182 488 mm Tray 5 Bypass A6 A5 A4 A4 A3 B6 B5 B5 B4 4 133 x 5 826 4 921...

Page 457: ...min 8 5 x 11 in A4 90 copies min SEF 8 5 x 11 in A4 64 copies min 7 x 10 B5 64 copies min 8 5x14 8 5x13 56 copies min 10 x 14 B4 56 copies min 11 x 17 A3 50 copies min 12 x 18 34 copies min Continuous...

Page 458: ...e weight is with a new toner cartridge without any paper loaded Minimum Space Requirements With Finisher D or Finisher D2 90 3 width 30 8 depth extending Tray 5 Bypass completely 2 294 mm width 781 mm...

Page 459: ...dpi 47 2 47 2 dots mm Data processing RIP resolution 1200 1200 dpi 47 2 47 2 dots mm Page description language PCL5c PCL6 PostScript3 Memory capacity 512 MB maximum 512 MB Built in fonts PCL European...

Page 460: ...ith print controller Scan to mailbox Supported protocol TCP IP Salutation HTTP Output format Monochrome 2 colors TIFF Driver TWAIN Salutation Driver supported Windows 95 98 Me Windows NT 4 0 Operating...

Page 461: ...SEF 8 5 13 SEF 8 5 14 SEF 10 x 14 SEF 11 17 SEF Number of originals held 250 sheets Important When using Xerox 20 lb 75 g m2 paper Original changing speed For Xerox 4595 Copier Printer 100 sheets min...

Page 462: ...6 x 19 2 13 x 18 13 x 19 LEF B5 7 25 x 10 5 executive A4 8 5 x 11 8 0 x 10 Custom sizes 210 330 mm x 182 x 488 mm Paper weight 18 lb to 110 lb cover 64 300 g m2 Paper capacity 2000 sheets Important W...

Page 463: ...y Collated Uncollated Finisher Tray Collated Uncollated Offset available Booklet Tray Collated Uncollated Output tray Paper sizes types Sizes Max 11 x 17 A3 13 19 330 488 mm Min 4 133 x 5 826 A6 Weigh...

Page 464: ...lable Y direction is 8 in 203 mm or less 11 7 in 297 mm or more Uncollated unavailable X or Y direction is 13 182 mm or less Capacity Finisher D Finisher D2 3 000 sheets 200 sets 7 x 10 B5 8 5 x 11 A4...

Page 465: ...Xerox 20 lb 75 g m2 paper Staple position 1 place front inner at an angle 2 places parallel Important Angled stapling is possible only for 8 5 x 11 in A4 and 11 x 17 in A3 sheets Stapling other than 8...

Page 466: ...n using Bi Fold feature Important A maximum of 58 lb 220 g m2 for covers Tray 8 Post process inserter Paper size 8 5 x 11 A4 SEF 8 5 x 11 A4 11 x 17 A3 SEF 7 x 10 B5 SEF 7 x 10 B5 10 x 14 B4 SEF 8 5 1...

Page 467: ...Tray 5 Bypass completely extended Item Specification Item Specification Z Fold Z paper size 11 x 17 A3 10 x 14 B4 8K Capacity Max 30 sheets Finisher D Max 80 sheets Finisher D2 A3 11 17 Xerox 20 lb 75...

Page 468: ...de a margin of 0 45 in 11 5 mm left and right NOTE The actual printing area may vary depending on the printer plotter control language Extended Printing Area If you choose to extend the printing area...

Page 469: ...efer to the online help for the print driver For more about the setting on the Touch Screen refer to Print Area in the System Administration Guide or contact your System Administrator When the paper w...

Page 470: ...items for the PDF direct print feature These settings are valid when printing a PDF file without using the Fuji Xerox ContentsBridge utility NOTE When using the Contents Bridge Utility to print a PDF...

Page 471: ...uch that according to the pagination of the PDF file to be printed the result is a booklet Depending on the pagination however a booklet print may not always be possible In this case it is printed at...

Page 472: ...ion HP GL 2 Emulation HP GL 2 or Hewlett Packard Graphics Language 2 is a Page Description Language PDL for representing vector graphics which are composed of lines and geometrical shapes instead of b...

Page 473: ...f installed this unit replaces any existing HCF Folder Module Enables you to output Z folded copies Note It is available when Finisher D or Finisher D2 or Booklet Finisher D or Booklet Finisher D2 is...

Page 474: ...careful not to trap your fingers Do not place things close to the ventilation opening of the extractor fan of the machine Meter Counts for Duplex Printing For duplex printing depending on the applica...

Page 475: ...estricts the sender s address by specifying the domains from which mail may be received For information about restricting domains from which mail is received refer to the System Administration Guide C...

Page 476: ...an Settings Storing Address Numbers for Mail Log In Out UserID input System Settings Setup Menu Address Book If Setup Menu appears in the menu screen Setup Menu Address Book For details refer to Addre...

Page 477: ...s System Settings Common Settings Machine Clock Times Auto Power Saver For details refer to Auto Power Saver in the System Administration Guide Changing the Machine Volume Log In Out UserID input Syst...

Page 478: ...ion Guide Changing the Functions Assigned to the Custom Buttons Log In Out UserID input System Settings System Settings Common Settings Screen Defaults Custom Button 1 Custom Button 3 For details refe...

Page 479: ...trical safety This product shall be operated from the type of electrical supply indicated on the product data plate label If you are not sure that your electrical supply meets the requirements please...

Page 480: ...g out a part may result in fire or electrical shock If any of the following conditions occur immediately switch off the power to the machine and disconnect the power cord from the electrical outlet Ca...

Page 481: ...liance with CDRH regulations and must be attached to laser products marketed in the United States This product does not emit hazardous laser radiation CAUTION Use of controls or adjustments or perform...

Page 482: ...ct contains laser warning labels These labels are intended for use by the Xerox Service Representative and are placed on or near panels or shields that require special tools for removal Do not remove...

Page 483: ...onal safety Your Xerox equipment and supplies were designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental...

Page 484: ...areas may be very hot and should not be touched If you need any additional safety information concerning the machine or materials contact your Xerox representative Ozone safety This product produces o...

Page 485: ...ipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his her own expense Changes or modifications to this equipme...

Page 486: ...orth in Public Notice DSA00 1407 Safety extra low voltage approval This Xerox product is in compliance with various governmental agencies and national safety regulations All system ports meet the Safe...

Page 487: ...presentative or by contacting Environment Health and Safety The Document Company Xerox Bessemer Road Welwyn Garden City Herts AL7 1HE England Tel Number 44 0 1707 353434 WARNING This product is certif...

Page 488: ...tificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with...

Page 489: ...n Foreign Naturalization Certificates may be photographed 6 Passports Foreign Passports may be photographed 7 Immigration Papers 8 Draft Registration Cards 9 Selective Service Induction Papers that be...

Page 490: ...brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established b...

Page 491: ...guilty of making such reproductions which include Currency notes Bank notes and cheques Band and government bonds and securities Passports and identification cards Copyright materials or trademarks w...

Page 492: ...multifunction machines personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from...

Page 493: ...tact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site www eiae org Perchlorate Material This product may contain one or more Perchlorate co...

Page 494: ...Xerox 4595 Copier Printer User Guide 13 16 13 Safety Information and Notices Other countries Please contact your local waste authorities and request disposal guidance...

Page 495: ...nter erase 2 30 Change document name 4 9 Change settings 3 19 Checking completed jobs 8 3 current jobs 8 2 mailboxes 4 1 pending jobs 8 2 Circuit breaker 1 16 Cleaning 10 17 Completed jobs checking 8...

Page 496: ...rror history report 9 18 9 28 Error messages 11 30 11 47 ESC P settings list 9 20 Exiting the Power Saver Mode 1 17 Extended function settings list 9 21 Extended printing area 12 14 Extension flap 7 6...

Page 497: ...e 3 28 Low power mode 1 17 M Machine configuration 9 3 information 9 2 status 9 2 Machine configuration 9 2 Machine trouble 11 3 Mail send 12 6 Mailbox 4 2 checking 4 1 list 9 22 selecting documents 4...

Page 498: ...printer list 9 20 Power consumption 12 3 Power Saver mode 1 17 Power source 12 3 Power switch 1 5 Powering Off 1 16 Powering On 1 15 Preferentially printing pending print jobs 8 15 Preset repeat image...

Page 499: ...20 scan mode 9 21 TIFF 9 20 Settings list common items 9 20 Setup 9 9 Shared name 3 27 Sharpness 3 35 adjusting 2 28 Single page TIFF 3 33 Size Weight 12 7 Sleep mode 1 17 Software version 9 3 9 4 Spe...

Page 500: ...y 3 1 5 Tray 4 1 5 Tray 5 1 5 Troubles during copy 11 15 during printing 11 20 during scanning 11 24 Troubleshooting 11 1 Two sided copies making 2 23 U Unable to print 11 20 User Interface 1 5 V Vari...

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