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Triumph Adler P-4030i, User Manual

The Triumph Adler P-4030i is equipped with advanced features to simplify your everyday document management tasks. Enhance your productivity with this high-performance printer. Access its comprehensive User Manual to maximize its potential. Download the manual for free from our website and unlock the full potential of your Triumph Adler P-4030i.

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5-19

Operation on the Machine > Sending

Sending

This machine can send a scanned image as an attachment of an E-mail message or to a PC linked to the network. In 
order to do this, it is necessary to register the sender and destination (recipient) address on the network.
A network environment which enables the machine to connect to a mail server is required in order to send E-mail. It is 
recommended that a Local Area Network (LAN) be used to assist with transmission speed and security issues.

Follow the steps below for basic sending. The following four options are available.

• Send as E-mail (E-mail Addr Entry): Sends a scanned original image as an E-mail attachment.

• Send to Folder (SMB): Stores a scanned original image in a shared folder of any PC. (Refer to 

page 5-20

.)

• Send to Folder (FTP): Stores a scanned original image in a folder of an FTP server. (Refer to 

page 5-20

.)

• Image Data Scanning with TWAIN / WIA: Scan the document using a TWAIN or WIA compatible application program. 

(Refer to 

page 5-37

.)

NOTE

• Different sending options can be specified in combination. Refer to 

Sending to Different Types of Destinations (Multi 

Sending) on page 5-33

.

• The fax function can be used on products equipped with fax capability. For details about this function, refer to the 

FAX Operation Guide

.

Summary of Contents for P-4030i

Page 1: ...P 4030i MFP P 4035i MFP P 5035i MFP P 6035i MFP User Manual P 4030i MFP P 4035i MFP P 5035i MFP P 6035i MFP Digital Multifunctional System Copy Print Scan Fax A4 EN ...

Page 2: ...measures as needed so that the machine can always be used in the optimum condition Please read this Operation Guide before using the machine We recommend the use of our own brand supplies Please use our genuine toner containers which have passed rigorous quality control testing The use of non genuine toner containers may cause failure We will not be liable for any damages caused by the use of thir...

Page 3: ...AR Program 1 14 2 Installing and Setting up the Machine 2 1 Part Names 2 2 Machine Exterior 2 2 Connectors Interior 2 3 With Optional Equipments Attached 2 4 Connecting the Machine and Other Devices 2 5 Connecting Cables 2 6 Connecting LAN Cable 2 6 Connecting USB Cable 2 7 Connecting the Power Cable 2 7 Power On Off 2 8 Power On 2 8 Power Off 2 8 Login Logout 2 9 Login 2 9 Logout 2 10 Default Set...

Page 4: ...er in the Multi Purpose Tray 3 18 Specifying Paper Size and Media Type 3 22 Paper Stopper 3 24 Preparation for Sending a Document to a Shared Folder in a PC 3 25 Making a note of the computer name and full computer name 3 25 Making a note of the user name and domain name 3 26 Creating a Shared Folder Making a Note of a Shared Folder 3 27 Configuring Windows Firewall 3 31 Registering Destinations i...

Page 5: ...ifferent Types of Destinations Multi Sending 5 33 Canceling Sending Jobs 5 34 WSD Scan 5 35 Scanning using TWAIN 5 37 Scanning with FMU Connection 5 39 How to use the FAX Function 5 40 What is Document Box 5 41 Basic Operation for Document Box 5 42 Using a Custom Box 5 43 Creating a New Custom Box 5 43 Editing and Deleting Custom Box 5 45 Storing Documents 5 46 Printing Documents 5 47 Editing Docu...

Page 6: ...s Job Cancel 7 1 Checking Job Status 7 2 Details of the Status Screens 7 4 Checking Detailed Information of Jobs 7 8 Checking Job History 7 9 Checking the Detailed Information of Histories 7 11 Sending the Log History 7 11 Job Operation 7 12 Pause and Resumption of Jobs 7 12 Canceling of Jobs 7 12 Device Communication 7 13 Checking the Remaining Amount of Toner and Paper Paper Supplies 7 15 8 Setu...

Page 7: ... Logout 9 31 User Login Administration on a PC 9 31 Overview of Job Accounting 9 32 Enabling Job Accounting 9 33 Job Accounting Access 9 34 Setting an Account 9 35 Adding an Account 9 35 Restricting the Use of the Machine 9 37 Editing an Account 9 38 Deleting an Account 9 40 Job Accounting for Printing 9 41 Job Accounting for Scan Using TWAIN 9 42 Job Accounting for Scan Using WIA 9 43 Job Account...

Page 8: ... Screens 11 12 Entering Characters 11 14 Paper 11 15 Basic Paper Specifications 11 15 Choosing the Appropriate Paper 11 16 Special Paper 11 19 Specifications 11 23 Common Functions 11 23 Copy Functions 11 25 Printer Functions 11 25 Scanner Functions 11 26 Document Processor 11 26 Paper Feeder 500 sheet Option 11 27 Glossary 11 28 Index Index 1 ...

Page 9: ...emory Input Data Operations from your PC Document Box functions Application Security Output Data Copy functions Printer functions USB memory Send functions Fax functions FAX Operation Guide This function is useful for a variety of purposes including saving data in the machine and in a USB memory stick Printing Data Saved on the Printer page 4 8 Using a Custom Box page 5 43 You can expand the machi...

Page 10: ...de FAX Setup page 2 17 Optimize your office workflow Scan a large number of originals in separate batches and produce as one job Continuous Scan It is useful when preparing many page handouts When a large number of originals cannot be placed in the document processor at one time the originals can be scanned in separate batches and then copied or sent as one job Continuous Scan page 6 19 Send one t...

Page 11: ...ck the printed content such as a trial print run or documents for internal confirmation use this function to save toner Use this function when a high quality print is not required EcoPrint page 6 12 Save energy and cost Create attractive documents Reduce paper use Paper Saving Copy You can print originals on both sides of the paper You can also print multiple originals onto one sheet Combine page ...

Page 12: ...orarily save a printer document in the machine By printing the document from the machine prevents someone takes your document Printing Data Saved on the Printer page 4 8 Strengthen security Use functions more efficiently Log in by ID card Card Authentication You can log in simply by touching an ID card You don t need to enter your user name and password Card Authentication Kit B Card Authenticatio...

Page 13: ...ory It is useful when you need to print document outside your office or you cannot print document from your PC You can print the document from the USB memory by plugging it directly into the machine Original scanned at the machine can be saved in the USB memory also Printing Documents Stored in Removable USB Memory page 5 50 Saving Documents to USB Memory Scan to USB page 5 52 Use functions more e...

Page 14: ...oad paper and perform copy print and scan operations and indicates default settings and other information Use the fax functions FAX Operation Guide Explains how to use the fax function Use the ID card Card Authentication Kit B Operation Guide Explains how to perform authentication using the ID card Strengthen security Data Security Kit E Operation Guide Explains how to introduce and use the Data S...

Page 15: ...he machine such as placing originals making copies sending documents and using document boxes 6 Using Various Functions Explains convenient functions that are available on the machine 7 Status Job Cancel Explains how to check the status of a job and the job history and how to cancel jobs being printed or waiting to print Also explains how to check paper and toner levels how to check the device sta...

Page 16: ...setting displayed on the touch panel or computer screen Ready to copy appears You can select from the Print size menu Click to move from the current page to the previously displayed page This is convenient when you want to return to the page from which you jumped to the current page Click an item in the Table of Contents to jump to the corresponding page CAUTION Indicates that personal injury or m...

Page 17: ...essing Select this mode when the running noise is uncomfortable Copy Print from Box Print from USB Send Scan to USB Copy Ready to copy Copy Copies Paper Selection Zoom Density Duplex Combine Quiet Mode 1 sided 1 sided A4 100 Normal 0 Off Off Functions 10 10 Favorites Print from Box Ready to print from Box Print Copies Paper Selection Collate Duplex Delete afterPrint Quiet Mode Off A4 Off 1 sided 1...

Page 18: ...edure indicated in this guide Press the System Menu key Press Press Common Settings Press Sound Press the System Menu key Common Settings and then Sound System Menu Counter System Menu Quick Setup Wizard 10 10 Language Report Counter 1 5 Close Press or to scroll up and down Ready to copy Functions Original Size A4 Close 10 10 Original Orientation Top Edge on Top On Text Photo Original Image Collat...

Page 19: ...1 Duplex page 6 18 Combine page 6 16 Quiet Mode page 6 21 Functions Collate page 6 10 Original Size page 6 8 Original Orientation page 6 10 Original Image page 6 11 EcoPrint page 6 12 Sharpness page 6 13 Background Density Adj page 6 13 Prevent Bleed through page 6 14 Continuous Scan page 6 19 Job Finish Notice page 6 20 File Name Entry page 6 21 Priority Override page 6 21 Copy ...

Page 20: ...e 6 27 Scan Resolution page 6 27 Density page 6 11 Color Selection page 6 12 Original Image page 6 11 Sharpness page 6 13 Background Density Adj page 6 13 Prevent Bleed through page 6 14 FAX TX Resolution Refer to FAX Operation Guide Zoom page 6 14 Continuous Scan page 6 19 File Name Entry page 6 21 Subject Body page 6 27 Job Finish Notice page 6 20 FTP Encrypted TX page 6 28 FAX Delayed Transmiss...

Page 21: ...0 Duplex page 6 18 Delete after Print page 6 28 Quiet Mode page 6 21 Functions Priority Override page 6 21 File Name Entry page 6 21 Job Finish Notice page 6 20 EcoPrint page 6 12 Job Box Private Print Stored Job page 4 8 Quick Copy Proof and Hold page 4 14 Custom Box Job Box ...

Page 22: ... 30 Menu Store File File Format page 6 24 Duplex page 6 22 Scan Resolution page 6 27 Density page 6 11 File Name Entry page 6 21 Quiet Mode page 6 21 Functions Original Size page 6 8 Original Orientation page 6 10 Storing Size page 6 29 Color Selection page 6 12 Original Image page 6 11 Sharpness page 6 13 Background Density Adj page 6 13 Prevent Bleed through page 6 14 Zoom page 6 14 Continuous S...

Page 23: ...cheduled Job page 7 7 Print Job Log page 7 9 Send Job Log page 7 9 Store Job Log page 7 9 FAX Job Log Refer to FAX Operation Guide Scanner page 7 13 Printer page 7 13 FAX refer to FAX Operation Guide Toner Status page 7 15 Paper Status page 7 15 Removable Memory page 7 13 USB Keyboard page 7 13 SSD page 7 14 Connection Status page 7 14 Sub Address Box Polling Box Status Job Cancel ...

Page 24: ...de Outgoing FAX Report Refer to FAX Operation Guide Incoming FAX Report Refer to FAX Operation Guide Optional Network Status page 8 7 Admin Report Settings Outgoing FAX Report Refer to FAX Operation Guide Incoming FAX Report Refer to FAX Operation Guide Result Report Setting Send Result Report page 8 8 RX Result Report Refer to FAX Operation Guide Job Finish Notice Setting page 8 8 Send Log Histor...

Page 25: ... Size page 8 13 Media Type Settings page 8 14 Default Paper Source page 8 14 Paper Selection page 8 14 Media for Auto B W page 8 14 Special Paper Action page 8 14 Function Defaults File Format page 8 15 Original Orientation page 8 15 Collate page 8 15 File Separation page 8 15 Scan Resolution page 8 15 Color Selection page 8 15 Original Image Copy page 8 15 Original Image Send Store page 8 16 Back...

Page 26: ...tch Error page 8 17 Measurement page 8 17 Low Toner Alert Level page 8 18 Keyboard Layout page 8 18 Format SSD page 8 18 Format SD Card page 8 19 Display Status Log page 8 19 Function Key Usage page 8 19 Home Customize Desktop page 3 5 Customize Taskbar page 3 5 Wallpaper page 3 5 Copy Auto Paper Selection page 8 20 Auto Priority page 8 20 Reserve Next Priority page 8 20 DP Read Action page 8 20 S...

Page 27: ...h Key page 3 41 Address Book Defaults Sort page 8 24 Print List Refer to FAX Operation Guide User Login Job Accounting User Login Settings User Login page 9 3 Local User List page 9 5 ID Card Settings Keyboard Login page 9 30 Password Login page 9 30 Simple login settings Simple Login page 9 25 Simple Login Setup page 9 26 Local User Authorization page 9 19 User Account Lockout Settings Lockout pa...

Page 28: ...45 Copy Printer Count page 9 45 Counter Limit page 9 45 Unknown ID Job page 9 50 Printer Emulation page 8 25 EcoPrint page 8 25 Override A4 Letter page 8 25 Duplex page 8 25 Paper Output page 8 25 Copies page 8 25 Orientation page 8 25 Wide A4 page 8 25 Form Feed TimeOut page 8 25 LF Action page 8 26 CR Action page 8 26 Job Name page 8 26 User Name page 8 26 MP Tray Priority page 8 26 Paper Feed M...

Page 29: ...age 8 31 HTTP Security page 8 31 LDAP Security Ext Address Book page 8 31 LDAP Security User Property page 8 31 SMTP Security page 8 31 POP3 Security User 1 page 8 31 POP3 Security User 2 page 8 31 POP3 Security User 3 page 8 31 LAN Interface page 8 31 Restart Network page 8 31 Proxy page 8 32 Optional Network Basic page 8 32 Wireless Network page 8 33 Network Interface Send page 8 34 Interface Bl...

Page 30: ...evel models except for Europe page 8 38 Sleep Timer page 8 38 Power Off Rule page 8 39 Power Off Timer page 8 39 Auto Error Clear page 8 39 Error Clear Timer page 8 39 Unusable Time Refer to FAX Operation Guide Adjustment Maintenance Quiet Mode Settings Quiet Mode page 8 40 Specify for Each Job page 8 40 Density Adjustment Copy page 8 40 Send Box page 8 40 Background Density Adj Copy Auto page 8 4...

Page 31: ...entions in This Guide 1 2 Environment 1 3 Precautions for Use 1 4 Laser Safety Europe 1 5 Legal Restriction on Copying Scanning 1 6 EN ISO 7779 1 6 EK1 ITB 2000 1 6 Legal Information 1 7 Energy Saving Control Function 1 13 Automatic 2 Sided Copy Function 1 13 Resource Saving Paper 1 13 Environmental benefits of Power Management 1 13 Energy Star ENERGY STAR Program 1 14 ...

Page 32: ...tention are indicated inside the symbol General warning Warning of high temperature The symbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol Warning of prohibited action Disassembly prohibited The symbol indicates that the related section includes information on actions which must be performed Specif...

Page 33: ...ne Avoid locations near a window or with exposure to direct sunlight Avoid locations with vibrations Avoid locations with drastic temperature fluctuations Avoid locations with direct exposure to hot or cold air Avoid poorly ventilated locations If the floor is delicate against casters when this machine is moved after installation the floor material may be damaged During copying some ozone is relea...

Page 34: ...ontact a physician If you do happen to get toner in your eyes flush them thoroughly with water If there is any remaining tenderness contact a physician If toner does happen to get on your skin wash with soap and water Do not attempt to force open or destroy parts which contain toner Other precautions Return the exhausted toner container and waste toner box to your dealer or service representative ...

Page 35: ...rmal operation of the product by user no radiation can leak from the machine This machine is classified as Class 1 laser product under IEC EN 60825 1 2007 Caution Performance of procedures other than those specified in this manual may result in hazardous radiation exposure These labels are attached to the laser scanner unit inside the machine and are not in a user access area Regarding CLASS 1 las...

Page 36: ... Paper money Bank note Securities Stamp Passport Certificate Local laws and regulations may prohibit or restrict copying scanning of other items not mentioned above EN ISO 7779 Maschinenlärminformations Verordnung 3 GPSGV 06 01 2004 Der höchste Schalldruckpegel beträgt 70 dB A oder weniger gemäß EN ISO 7779 EK1 ITB 2000 Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildsch...

Page 37: ...nstalled in this machine are used under licensing agreement with Monotype Imaging Inc Helvetica Palatino and Times are registered trademarks of Linotype GmbH ITC Avant Garde Gothic ITC Bookman ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of International Typeface Corporation ThinPrint is a trademark of Cortado AG in Germany and other countries UFST MicroType fonts by Monotype Im...

Page 38: ...openssl org THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT AS IS AND ANY EXPRESSED OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITE...

Page 39: ...you return to Monotype Imaging Under the terms of this License Agreement you have the right to use the Fonts on up to three printers If you need to have access to the fonts on more than three printers you need to acquire a multiuser license agreement which can be obtained from Monotype Imaging Monotype Imaging retains all rights title and interest to the Software and Typefaces and no rights are gr...

Page 40: ...e or promote products derived from this software without specific prior written permission THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DI...

Page 41: ... free irrevocable except as stated in this section patent license to make have made use offer to sell sell import and otherwise transfer the Work where such license applies only to those patent claims licensable by such Contributor that are necessarily infringed by their Contribution s alone or by combination of their Contribution s with the Work to which such Contribution s was submitted If You i...

Page 42: ...e the Work including but not limited to damages for loss of goodwill work stoppage computer failure or malfunction or any and all other commercial damages or losses even if such Contributor has been advised of the possibility of such damages 9 Accepting Warranty or Additional Liability While redistributing the Work or Derivative Works thereof You may choose to offer and charge a fee for acceptance...

Page 43: ... Off Timer page 8 39 Automatic 2 Sided Copy Function This device includes 2 sided copying as a standard function For example by copying two 1 sided originals onto a single sheet of paper as a 2 sided copy it is possible to lower the amount of paper used For more information refer to Duplex page 6 18 Printing in duplex mode reduces paper consumption and contributes to the conservation of forest res...

Page 44: ... the standards laid out in the International Energy Star Program ENERGY STAR is a voluntary energy efficiency program with the goal of developing and promoting the use of products with high energy efficiency in order to help prevent global warming By purchasing ENERGY STAR qualified products customers can help reduce emissions of greenhouse gases during product use and cut energy related costs ...

Page 45: ...Energy Saver function 2 14 Low Power Mode and Auto Low Power Mode 2 14 Sleep and Auto Sleep 2 15 Quick Setup Wizard 2 17 Installing Software 2 20 Software on DVD Windows 2 20 Installing Software in Windows 2 21 Uninstalling the Software 2 26 Installing Software in Mac Computer 2 27 Setting TWAIN Driver 2 29 Setting WIA Driver 2 30 Checking the Counter 2 31 Additional Preparations for the Administr...

Page 46: ...l Eject Table 5 Inner Tray 6 Paper Stopper 7 Front Cover 8 Cassette 1 9 Power Switch 10 Original Stopper 11 USB Memory Slot 12 Front Cover Open Button 13 Slit Glass 14 Original Size Indicator Plates 15 Platen 16 Operation Panel 17 Handles 18 Rear Cover 19 Handles With Optional Equipments Attached page 2 4 1 2 3 4 10 11 13 14 15 16 7 12 5 9 8 17 6 18 19 ...

Page 47: ...nector 5 USB Interface Connector 6 Envelope Lever P 4030i MFP and P 4035i MFP only 7 Fuser Cover 8 Paper Width Guides 9 Support Tray Section of the Multi Purpose Tray 10 Multi Purpose Tray 11 Paper Length Guide 12 Paper Width Guides 13 Bottom Plate P 4030i MFP and P 4035i MFP only 14 Size Dial 15 Duplex Cover 4 3 5 6 7 1 2 8 9 10 12 11 14 15 13 12 ...

Page 48: ...lack 17 Toner Container Lock Lever 18 Registration Roller 19 Left Cover 20 Waste Toner Box 1 Card Reader 2 Cassette 2 3 Cassette 3 4 Cassette 4 5 Cassette 5 6 Rear Tray P 5035i MFP and P 6035i MFP only 7 Paper Stopper P 5035i MFP and P 6035i MFP only Optional Equipment page 11 2 16 17 20 18 19 1 3 4 5 6 7 2 ...

Page 49: ... the optional wireless interface kit attached you do not need to connect the LAN cable To use a wireless LAN it is necessary to change the default settings for the machine using the System Menu Optional Network page 8 32 Connection Environment Function Necessary Cable Connect a LAN cable to the machine Printer Scanner Network FAX 1 1 Only on products with the fax function installed LAN cable 10BAS...

Page 50: ... machine 1 Connect the LAN cable to the network interface connector 2 Connect the other end of the cable to the hub 2 Set up the machine Power on the machine and configure the network IMPORTANT If the power is on turn the power switch off Power Off page 2 8 For details refer to Network Setup LAN Cable Connection on page 2 13 ...

Page 51: ...e left side of the body 2 Connect the other end of the cable to the PC Connecting the Power Cable 1 Connect the cable to the machine 1 Remove the cover 2 Connect one end of the supplied power cable to the machine and the other end to a power outlet IMPORTANT If the power is on turn the power switch off Power Off page 2 8 IMPORTANT Only use the power cable that comes with the machine ...

Page 52: ... is operating Turning off the power switch while the machine is operating may cause it to malfunction CAUTION If this machine will be left unused for an extended period e g overnight turn it off at the main power switch If the machine will not be used for an even longer period of time e g vacation remove the power plug from the outlet as a safety precaution If using the products equipped with the ...

Page 53: ... The factory default login user name and login password are set as shown below You will be unable to login if you forget your login user name or login password In this event login with administrator privileges and change your login user name or login password Character Entry Method page 11 12 NOTE If Network Authentication is selected as the user authentication method either Local or Network can b...

Page 54: ...to the login user name login password entry screen Users are automatically logged out in the following circumstances When the machine enters the low power or sleep state When the auto panel reset function is activated NOTE If a user password is required an input screen will be displayed Simple Login Settings page 9 25 10 10 Menu Select the user to login A None None B None None C None None 1 3 01 0...

Page 55: ...ine is used 1 Display the screen Press the System Menu Counter key and then Date Timer Energy Saver 2 Configure the settings 1 Set the time zone NOTE The default settings of the machine can be changed in System Menu For settings that are configurable from System Menu refer to Setup and Registration System Menu page 8 1 NOTE To make changes after this initial configuration refer to Date Timer Energ...

Page 56: ...ill not appear System Menu Counter Time Zone Summer Time Off 10 10 On Back OK Cancel 1 1 System Menu Counter Date Timer Energy Saver Date Time 10 10 2013 10 10 10 10 Date Format DD MM YY On 09 00 Osaka Sapporo Tokyo Time Zone Auto Panel Reset 1 4 Back Date Timer Energy Saver Date Time 10 10 System Menu Counter Month Cancel Next Year Day 1 2 3 Date Time Time 10 10 System Menu Counter Minute Back OK...

Page 57: ...Available Network Displays access points to which the machine can connect Push Button If the access point supports the push button method wireless settings can be configured using the push button This setting executes push button and the connection is started by pressing the push button on the access point PIN Device Starts connection using the machine s PIN code Enter the PIN code into the access...

Page 58: ...isplayed on the screen If print data is received during Low Power Mode the machine automatically wakes up and starts printing Also when fax data arrives while the machine is in Low Power Mode the machine automatically wakes up and starts printing To resume perform one of the following actions Press the touch panel or any key on the operation panel Open the document processor Place originals in the...

Page 59: ...ady to operate within 15 seconds P 4030i MFP P 4035i MFP 20 seconds P 5035i MFP or 25 seconds P 6035i MFP Note that ambient environmental conditions such as ventilation may cause the machine to respond more slowly Auto Sleep Auto Sleep automatically switches the machine into Sleep if left idle for a preset time in the Low Power Mode The default preset time is 1 minute To change the preset sleep ti...

Page 60: ...tely for each function The time required for the machine to wake up from power save mode and resume normal operation will be longer than for Quick Recovery mode The ID card cannot be recognized Quick Recovery mode recovers from sleep mode quicker than Energy Saver mode To resume press the Energy Saver key on the operation panel If print data is received during Sleep the machine automatically wakes...

Page 61: ...d media type of paper to be used in cassettes and multi purpose tray 1 Cassette 1 Paper Size 1 Media Type 1 Displayed only when the size dial on the cassette is set to Other 2 Cassette 2 2 2 Displayed only when the optional paper feeder is installed Paper Size 1 Media Type 3 Cassette 3 2 Paper Size 1 Media Type 4 Cassette 4 2 Paper Size 1 Media Type 5 Cassette 5 2 Paper Size 1 Media Type 6 MP Tray...

Page 62: ...w NOTE If you experience difficulty configuring the settings refer to Home Screen on page 3 4 Model Name Login User Name Login Password P 4030i MFP P 4035i MFP 4000 4000 P 5035i MFP 5000 5000 P 6035i MFP 6000 6000 1 System Menu Counter System Menu Quick Setup Wizard 10 10 Language Report Counter 1 5 Close 2 FAX Setup 10 10 System Menu Counter Back 1 1 Paper Setup Quick Setup Wizard Energy Saver Se...

Page 63: ... End Exits the wizard Settings configured so far are applied Previous Returns to the previous item Skip Advances to the next item without setting the current item Next Advances to the next screen Back Returns to the previous screen Complete Register the settings and exit the wizard ...

Page 64: ...o send a document created in a computer software application as a fax via the machine TWAIN Driver This driver enables scanning on the machine using a TWAIN compliant software application WIA Driver WIA Windows Imaging Acquisition is a function of Windows that enables reciprocal communication between an imaging device such as a scanner and an image processing software application An image can be a...

Page 65: ...stall using Express Install You can also select Use host name for port name and set to use the host name of the standard TCP IP port A USB connection cannot be used NOTE Installation on Windows must be done by a user logged on with administrator privileges If the Welcome to the Found New Hardware Wizard dialog box displays select Cancel If the autorun screen is displayed click Run setup exe If the...

Page 66: ...ng the Setting TWAIN Driver page 2 29 NOTE The machine cannot be detected unless it is on If the computer fails to detect the machine verify that it is connected to the computer via a network or USB cable and that it is turned on and click Reload If the Windows security window appears click Install this driver software anyway NOTE When you have selected Device settings in Windows XP the dialog box...

Page 67: ...rt the DVD 2 Display the screen NOTE Installation on Windows must be done by a user logged on with administrator privileges If the Welcome to the Found New Hardware Wizard dialog box displays select Cancel If the autorun screen is displayed click Run setup exe If the user account management window appears click Yes Allow Click View License Agreement and read the License Agreement 1 2 ...

Page 68: ...ice to be installed The following buttons can be used This changes the display to icon and text display Use this to select multiple items If the desired device does not appear press this button to directly select the device 2 Select the driver to be installed 3 Select the utility to be installed 1 2 3 2 3 1 1 2 ...

Page 69: ...ter by following the screen prompts This completes the printer driver installation procedure If you are installing the TWAIN driver continue by configuring the Setting TWAIN Driver page 2 29 NOTE When you have selected Device settings in Windows XP the dialog box for device setting will appear after Finish is clicked Configure the settings for options installed on the machine Device settings can b...

Page 70: ...e to be deleted 3 Finish uninstalling If a system restart message appears restart the computer by following the screen prompts This completes the software uninstallation procedure NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges NOTE In Windows 8 click Search in charms and enter Uninstall Product Library in the search box Select Uninstall Product Librar...

Page 71: ...s completes the printer driver installation If a USB connection is used the machine is automatically recognized and connected If an IP connection is used the settings below are required NOTE Installation on MAC OS must be done by a user logged on with administrator privileges When printing from a Macintosh computer set the machine s emulation to KPDL or KPDL Auto For details refer to Printer on pa...

Page 72: ...em that appears in Name 3 Select the options available for the machine 4 The selected machine is added NOTE When using an IP connection click the IP icon for an IP connection and then enter the IP address and printer name The number entered in Address will automatically appear in Name Change if needed 1 2 1 2 4 Select the driver in Use 3 1 2 ...

Page 73: ...igure TWAIN Driver 3 Finish registering NOTE In Windows 8 click Search in charms and enter TWAIN Driver Setting in the search box Select TWAIN Driver Setting in the search list NOTE When the machine s IP address or host name is unknown contact Administrator NOTE Click Delete to delete the added machine Click Edit to change names Enter the machine name Select this machine from the list Enter the ma...

Page 74: ...h list then the Scanners and Cameras screen appears 2 Select the same name as this machine from WIA Drivers and press Properties 2 Configure WIA Driver NOTE In Windows 8 click Search in charms and enter View scanners and cameras in the search box Select View scanners and cameras in the search list then the Scanners and Cameras screen appears 1 2 Enter the machine IP addresses or host name 1 2 5 Wh...

Page 75: ...oth Pressing and then by Combine allows you to check the number of pages used in Combine None mode Combine 2 in 1 mode Combine 4 in 1 mode and the total for all three Pressing and then by Paper Size allows you to check the number of pages printed in each paper size 1 System Menu Counter System Menu Quick Setup Wizard 10 10 Language Report Counter 1 5 Close 2 Printed Pages 10 10 System Menu Counter...

Page 76: ...w you to configure all settings therefore please change the login user name and password In addition this machine is equipped with user authentication function which can be configured to limit the access to this machine to only those who have a registered login name and password For each setting procedure refer to User Authentication and Accounting User Login Job Accounting page 9 1 I want to Func...

Page 77: ...I want to Function Reference page Protect the transmission from interception and wiretapping IPP over SSL page 8 29 HTTPS page 8 29 LDAP Security page 8 31 SMTP Security page 8 31 POP3 Security page 8 31 FTP Encrypted TX page 6 28 Enhanced WSD SSL page 8 30 IPSec page 8 31 SNMPv3 page 8 29 ...

Page 78: ...ower case letters are distinguished case sensitive Setting Description Administ rator General User Device Information The machine s structure can be checked Job Status Displays all device information including print and scan jobs storing jobs scheduled jobs and job log history Document Box Add or delete document boxes or delete documents within a document box 1 1 The logged in user may not be able...

Page 79: ...ddress and the host name Examples https 192 168 48 21 for IP address https MFP001 if the host name is MFP001 The web page displays basic information about the machine and Embedded Web Server RX as well as their current status Device Information Identification Network NOTE If the screen There is a problem with this website s security certificate is displayed configure the certificate For details on...

Page 80: ...er RX pages enter the User Name and Password and click Login Entering the predefined administrator password allows the user to access all pages including Document Box Address Book and Settings on the navigation menu The factory default setting for the default user with administrator privileges is shown below Upper case and lower case letters are distinguished case sensitive Login User Name Admin L...

Page 81: ...ress or the host name Press Device Information in the home screen and then Identification Network to check the machine s IP address or the host name 3 Log in with administrator privileges The factory default setting for the default user with administrator privileges is shown below Upper case and lower case letters are distinguished case sensitive 4 Click Security Settings Device Information Identi...

Page 82: ...lect the setting you want to configure NOTE The configurable settings within Device Security Send Security and Network Security can also be configured from the machine s System Menu For details see Setup and Registration System Menu page 8 1 For details on settings related to certificates refer to the Embedded Web Server RX User Guide ...

Page 83: ...me Press Device Information in the home screen and then Identification Network to check the machine s IP address or the host name 3 Log in with administrator privileges The factory default setting for the default user with administrator privileges is shown below Upper case and lower case letters are distinguished case sensitive 4 From the Device Settings menu select System Device Information Ident...

Page 84: ...e host name Enter the device information and then click Submit IMPORTANT After changing the setting restart the network or turn the machine OFF and then ON To restart the network interface card click Reset in the Management Settings menu and then click Restart Network in Restart ...

Page 85: ...tings The setting to limit the size of E mails Item E mail Size Limit in E mail Send Settings The procedure for specifying the SMTP settings is explained below 1 Display the screen Display the SMTP Protocol screen 1 Launch your Web browser 2 In the address or location bar enter the machine s IP address or the host name Press Device Information in the home screen and then Identification Network to ...

Page 86: ...2 42 Installing and Setting up the Machine Embedded Web Server RX 4 From the Network Settings menu click Protocol 2 Configure the settings Set SMTP E mail TX to On in the Send Protocols 1 2 ...

Page 87: ...2 43 Installing and Setting up the Machine Embedded Web Server RX 3 Display the screen Display the E mail Settings screen From the Function Settings menu click E mail 1 2 ...

Page 88: ...strict the domains click the Domain List and enter the domain names of addresses to be allowed or rejected Restriction can also be specified by e mail address E mail Send Settings E mail Size Limit Enter the maximum size of E mail that can be sent in kilobytes When E mail size is greater than this value an error message appears and E mail sending is cancelled Use this setting if you have set E mai...

Page 89: ...e host name Press Device Information in the home screen and then Identification Network to check the machine s IP address or the host name 3 Log in with administrator privileges The factory default setting for the default user with administrator privileges is shown below Upper case and lower case letters are distinguished case sensitive 4 From the Address Book menu click Machine Address Book 5 Cli...

Page 90: ... 2 Populate the fields 1 Enter the destination information Enter the information for the destination you want to register The fields to populate are the same as when registering via operation panel 2 Click Submit Registering Destinations in the Address Book page 3 35 ...

Page 91: ...rmation in the home screen and then Identification Network to check the machine s IP address or the host name 3 From the Document Box menu click Custom Box 4 Click Add 2 Configure the Custom Box 1 Enter the box details Enter the information for the custom box you want to register For details on the fields to populate refer to Embedded Web Server RX User Guide 2 Click Submit NOTE To use Custom Box ...

Page 92: ...n 1 Launch your Web browser 2 In the address or location bar enter the machine s IP address or the host name Press Device Information in the home screen and then Identification Network to check the machine s IP address or the host name 3 From the Document Box menu click Custom Box 4 Click the number or name of the Custom Box in which the document is stored Device Information Identification Network...

Page 93: ...Machine Embedded Web Server RX 2 Print the document 1 Select the document you wish to print Select the checkbox of the document to be printed 2 Click Print For settings that are configurable refer to Embedded Web Server RX User Guide 1 2 ...

Page 94: ...e Address Book The Address Book registered on the machine can be backed up or migrated using the NETWORK PRINT MONITOR on the included DVD For details on operating the NETWORK PRINT MONITOR refer to the NETWORK PRINT MONITOR User Guide Backing Up Address Book Data to PC 1 Launch the NETWORK PRINT MONITOR 2 Create a backup 1 Right click on the model name from which you want to back up the Address B...

Page 95: ...to back up and click Next 6 Click on Save to file 7 Specify the location to save the file enter the file name and then click Save For Save as type make sure to select XML File NOTE If the Admin Login screen appears enter the Admin Login and Login Password and then click OK The default settings are as follows Upper case and lower case letters are distinguished case sensitive 2 1 3 2 1 Login User Na...

Page 96: ...that selecting Finish will write the data to the machine s Address Book Writing Address Book Data to the Machine 1 Launch the NETWORK PRINT MONITOR 2 Load the Address Book data 1 Right click on the model name to which you want to transfer the Address Book and select Advanced Set multiple devices 2 Click Next 3 Select Device Address Book and click Next 2 1 2 2 1 ...

Page 97: ...ings on target device and then click Next Selecting the Overwrite settings on target device checkbox will overwrite the machine s Address Book from entry No 1 5 Click Browse and select the backup Address Book file and then click Next 6 Click Finish The write process of the Address Book data starts 7 Once the write process is complete click Close 2 1 3 2 1 ...

Page 98: ...oading Paper 3 13 Loading in the Cassettes 3 14 Loading Paper in the Multi Purpose Tray 3 18 Specifying Paper Size and Media Type 3 22 Paper Stopper 3 24 Preparation for Sending a Document to a Shared Folder in a PC 3 25 Making a note of the computer name and full computer name 3 25 Making a note of the user name and domain name 3 26 Creating a Shared Folder Making a Note of a Shared Folder 3 27 C...

Page 99: ...g You can change it to display the Address Book screen Displays the Copy screen Displays the FAX screen Touch panel Displays buttons for configuring machine settings Displays the System Menu Counter screen Authenticates user switching and exits the operation for the current user i e log out Puts the machine into Sleep Mode Recovers from Sleep if in Sleep Mode Numeric keys Enter numbers and symbols...

Page 100: ...aration before Use Using the Operation Panel Adjusting the Operation Panel Angle The angle of the operation panel can be adjusted Keep the angle adjustment tab pressed and the angle can be adjusted in 2 stages ...

Page 101: ...user login administration is enabled 4 Desktop Displays a maximum of 40 function icons 1 including the functions registered in favorite Icons that are not displayed on the first page will appear by changing the page 1 A maximum of 42 icons can be displayed on products with the fax function installed A maximum of 5 icons can be displayed for installed applications 5 Screen switching keys Use these ...

Page 102: ...ting the function to display Select the function to display and press OK Select an icon and press Previous or After to change the display position of the selected icon on the Desktop To delete an icon from desktop select the desired one and press For details refer to Available Functions to Display on Desktop on page 3 6 Customize Taskbar Specify the task icons to display on the taskbar For details...

Page 103: ... 43 Job Box 1 Displays the Job Box screen page 4 8 page 5 41 Removable Memory 1 Displays the Removable Memory screen page 5 50 Sub Address Box 2 Displays the Sub Address Box screen Refer to the FAX Operation Guide Polling Box 2 Displays the Polling Box screen Refer to the FAX Operation Guide Send to Me E mail 4 4 Displayed when user login administration is enabled Displays the Send screen The E ma...

Page 104: ...ll show Once the error clears the display will return to normal Device Information Displays the Device Information screen Check the system and network information You can also check information on the options that are used page 3 8 Language Displays the Language setting screen in System Menu page 8 6 System Menu Displays the System Menu screen page 8 2 Favorites Displays the favorite list screen p...

Page 105: ...n check ID information such as the model name serial number host name and location and the IP address FAX 1 1 Displayed only on products with the fax function installed You can check the local fax number local fax name local fax ID and other fax information Software Ver Capability You can check the software version and performance Option You can check information on the options that are used Devic...

Page 106: ...n Ready to copy Copy Copies Paper Selection Zoom Density Duplex Combine Quiet Mode 1 sided 1 sided A4 100 Normal 0 Off Off Functions 10 10 Favorites Ready to copy Copy Copies Paper Selection Zoom Density Duplex Combine Quiet Mode 1 sided 1 sided A4 100 Normal 0 Off Off Functions 10 10 Favorites Select the function Home Admin Copy Status Job Cancel 10 10 Logout Send Custom Box Job Box FAX Sub Addre...

Page 107: ...ey with the Enter mark such as the OK key and the Close Using the Quick No Search key The Quick No Search key is used when using the numeric keys to directly enter the number for example when specifying the destination for the transmission using a speed dial number For more information on speed dialing refer to Specifying Destination on page 5 22 Ready to copy EcoPrint Off On 10 10 Cancel OK One T...

Page 108: ...elp screen 1 Referring to Paper Selection on page 6 9 display the Paper Selection screen 2 Ready to copy Paper Selection Auto 10 10 A4 OK Cancel 1 2 Plain A4 Plain A4 Plain Ready to copy Paper Selection Auto 10 10 A4 OK Cancel 1 2 Plain A4 Plain A4 Plain Paper Selection 10 10 Ready to copy 1 2 Paper Selection 10 10 Ready to copy 1 2 Displays information about functions and machine operation Help t...

Page 109: ...ge 1 Cassette 1 page 3 14 2 Cassette 2 page 3 14 3 Cassette 3 page 3 14 4 Cassette 4 page 3 14 5 Cassette 5 page 3 14 6 Multi Purpose Tray page 3 18 NOTE The number of sheets that can be held varies depending on your environment and paper type You should not use inkjet printer paper or any paper with a special surface coating Such paper may cause paper jams or other faults 6 1 2 3 4 5 ...

Page 110: ...ems Seal any remaining paper after loading in the multi purpose tray or cassettes back in the paper storage bag If the machine will not be used for a prolonged period protect all paper from humidity by removing it from the cassettes and sealing it in the paper storage bag IMPORTANT If you copy onto used paper paper already used for printing do not use paper that is stapled or clipped together This...

Page 111: ...pletely out of the machine 2 Adjust the cassette size 1 Adjust the position of the paper width guides located on the left and right sides of the cassette Press the paper width adjusting tab and slide the guides to the paper size required Paper sizes are marked on the cassette IMPORTANT The cassettes can hold paper with weight between 60 120 g m2 Do not load thick paper that is heavier than 120 g m...

Page 112: ...ired 3 Turn the size dial so that the size of the paper you are going to use appears in the paper size window NOTE If you are going to use paper that is longer than A4 pull out the paper length guide backwards NOTE When the size dial is set to Other the paper size must be set into the machine on the operation panel Refer to Paper Size and Media Type for the Cassettes on page 3 22 ...

Page 113: ...side facing down After removing new paper from its packaging fan the paper before loading it in the multi purpose tray Refer to Precaution for Loading Paper on page 3 13 Before loading the paper be sure that it is not curled or folded Paper that is curled or folded may cause paper jams Ensure that the loaded paper does not exceed the level indicator see illustration above If paper is loaded withou...

Page 114: ...7 Preparation before Use Loading Paper 5 Gently push the cassette back in 6 Specify the type of paper loaded in the cassette using the operation panel Paper Size and Media Type for the Cassettes page 3 22 ...

Page 115: ...sheets Hagaki 1 sheet Envelope DL Envelope C5 Envelope 10 Commercial 10 Envelope 9 Commercial 9 Envelope 6 Commercial 6 Envelope Monarch Youkei 4 Youkei 2 5 sheets OHP film 1 sheet 1 Open the multi purpose tray 2 Pull out the support tray section of the MP tray IMPORTANT If you are using a paper weight of 106 g m2 or more set the media type to Thick and set the weight of the paper you are using NO...

Page 116: ...per must be uncurled before use When loading paper into the multi purpose tray check that there is no paper left over in the tray from a previous job before loading the paper If there is just a small amount of paper left over in the multi purpose tray and you want to add more first remove the left over paper from the tray and include it with the new paper before loading the paper back into the tra...

Page 117: ...n an envelope follow the procedure below to switch to envelope mode 1 Open the rear cover 2 Raise the envelope lever 3 Close the rear cover NOTE When the printing on envelopes is completed return the envelope lever to its original position at the bottom CAUTION The fuser unit inside the machine is hot Do not touch it with your hands as it may result in burn injury ...

Page 118: ...oad envelopes orientation and facing will differ depending on the type of envelope Be sure to load it in correctly otherwise printing may be done in the wrong direction or on the wrong face NOTE When you load envelopes in the multi purpose tray select the envelope type by referring to Paper Size and Media Type for the Multi Purpose Tray MP Tray Setting on page 3 23 Close the flap Open the flap Por...

Page 119: ... B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Oufuku Hagaki Youkei 4 Youkei 2 Custom 3 2 P 5035i MFP P 6035i MFP only 3 The custom paper sizes are set for each cassette Refer to Custom Paper Size on page 8 13 Media type 4 4 To change to a media type other than Plain refer to Media Type Setting on page 8 14 When a paper weight that cannot be loaded in the cassette i...

Page 120: ...ia type other than Plain refer to Media Type Setting on page 8 14 Select the media type Values Plain 60 to 105 g m2 Rough Transparency Vellum 60 to 63 g m2 Labels Recycled Preprinted 3 Bond Cardstock Color Prepunched 3 Letterhead 3 Envelope Thick 106 to 220 g m2 High Quality Custom 1 8 3 To print on preprinted or prepunched paper or on letterhead refer to Special Paper Action on page 8 14 NOTE The...

Page 121: ...al or A6 P 5035i MFP P 6035i MFP cassette 1 only then set the media type If the size dial is set to Other configure the settings for the paper size and the media type Paper Stopper When using paper large than A4 Letter open the paper stopper shown in the figure Paper Setup 10 10 Set the paper size and type to load in the cassette End Next System Menu Counter 1 Cassette 1 2 Cassette 2 3 Cassette 3 ...

Page 122: ... does not have a dot the full computer name and the computer name are the same If the full computer name has a dot the text string in front of the dot in the full computer name is the computer name Example PC001 abcdnet com PC001 is the computer name PC001 abcdnet com is the full computer name After checking the computer name click the Close button to close the System Properties screen In Windows ...

Page 123: ... Start button on the Windows select All Programs or Programs Accessories and then Command Prompt In Windows 8 display Apps on Search in charms on the Start screen and select Command Prompt The Command Prompt window appears 2 Check the domain name and user name At the Command Prompt enter net config workstation and then press Enter Check the user name and domain name Screen example User Name james ...

Page 124: ...ings below to limit folder access to a specific user or group 1 From Start button on the Windows select Control Panel Appearance and Personalization and then Folder Options In Windows XP click My Computer and select Folder Options in Tools In Windows 8 select Settings in charms on Desktop and select Control Panel Appearance and Personalization and then Folder Options 2 Remove the checkmark from Us...

Page 125: ...haring button In Windows XP right click the scannerdata folder and select Sharing and Security or Sharing 2 Configure permission settings 1 Select the Share this folder checkbox and click the Permissions button In Windows XP select Share this folder and click the Permissions button 2 Click the Add button 1 2 Make sure that the Sharing tab is selected 1 2 Make a note of the Share name ...

Page 126: ...3 25 is the same as the domain name If the computer name is not shown in From this location click the Locations button select the computer name and click the OK button Example PC001 If the computer name that you made a note of on page Making a note of the computer name and full computer name on page 3 25 is not the same as the domain name If the text after the first dot in the full computer name t...

Page 127: ... Modify and Read execute permissions and click the Close button In Windows XP make sure that checkmarks appear on Allow checkbox for the Modify and Read execute permissions and click the OK button 2 3 4 Select the Security tab Select the user you entered If the user does not appear on Group or user names click Edit button to add user in a similar way of step 2 Configure permission settings 1 ...

Page 128: ...haring 1 From Start button on the Windows select Control Panel System and Security and Allow a program through Windows Firewall 2 Select the File and Printer Sharing checkbox 2 Add a port 1 From Start button on the Windows select Control Panel System and Security and Check firewall status NOTE Log on to Windows with administrator privileges NOTE If the User Account Control dialog box appears click...

Page 129: ...3 32 Preparation before Use Preparation for Sending a Document to a Shared Folder in a PC 2 Select Advanced settings 3 Select Inbound Rules 4 Select New Rules 5 Select Port 1 2 ...

Page 130: ...a Shared Folder in a PC 6 Select TCP as the port to apply the rule to Then select Specific local ports and enter 445 then click Next 7 Select Allow the connection and click the Next button 8 Make sure all checkboxes are selected and click the Next button 2 3 1 1 2 1 2 ...

Page 131: ...or off If the User Account Control dialog box appears click the Continue button 2 Click the Exceptions tab and then the Add port button 3 Specify Add a Port settings Enter any name in Name example Scan to SMB This will be the name of the new port Enter 445 in Port Number Select TCP for Protocol 4 Click OK button In Windows 8 1 In charms on Desktop click Settings Control Panel System and Security a...

Page 132: ... address can include the information such as destination name E mail address FTP server folder path computer folder path and FAX No Only on products with the fax function installed 1 Display the screen 1 Press the System Menu Counter key 2 Press Address Book One Touch Address Book and then Contact 2 Add the name Enter the destination name up to 32 characters to be displayed on the Address Book and...

Page 133: ...r For details on creating shared folders refer to Preparation for Sending a Document to a Shared Folder in a PC on page 3 25 Item Description Max No of Characters Host Name Computer name Up to 64 characters Path Share name For example scannerdata If saving in a folder in the shared folder share name folder name in shared folder Up to 128 characters Port Port number Normally 445 1 65535 Login User ...

Page 134: ...he Address Number press Address Number NOTE Refer to the Character Entry Method on page 11 11 for details on entering characters Press Menu and then Connection Test to check the connection to the server you chose If the connection fails check the entries you made Item Descriptions Max No of Characters Host Name Host name or IP address of FTP server Up to 64 characters Path 1 1 When the FTP server ...

Page 135: ...played on the Address Book and press Next NOTE Address Number is an ID for a destination You can select any available number out of 200 numbers for contacts and 50 numbers for groups If you specify an address number that is already in use an error message appears when you press Save and the number cannot be registered If you set 000 as the address number the address is registered under the lowest ...

Page 136: ...k Editing and Deleting Address Book Entries Edit and delete the destinations contacts you added to the Address Book 1 Display the screen 1 Press the System Menu Counter key NOTE Destinations can be sorted or searched by destination name or address number For details refer to Specifying Destination on page 5 22 NOTE Address Number is an ID for a destination You can select any available number out o...

Page 137: ... changed destination Editing a Group 1 Press for the group to edit 2 Change Name and Address Number Refer to Group on page 3 38 for the details 3 Press Member 4 To delete any destination from the group select the destination and press Press Yes on the screen to confirm the deletion To add the destination press 5 After you have completed the changes press Save 6 Press Yes in the change confirmation...

Page 138: ... and press Next Pressing shows the detailed information of the selected destination 3 Enter the One Touch Key name up to 24 characters displayed in the send base screen and press Next 4 Press Save The destination will be added to the One Touch Key NOTE Refer to Specifying Destination on page 5 22 for use of One Touch Key You can add One Touch keys and change their settings on Embedded Web Server R...

Page 139: ... Edit and then Destination 2 Select a new destination contact or group Pressing shows the detailed information of the selected destination 3 Press OK 4 Press Yes on the screen to add the destination to the One Touch Key Deleting the Registered Information 1 Press 2 Press Yes on the screen to confirm the deletion of the data registered in the One Touch Key NOTE Destinations can be sorted or searche...

Page 140: ...ging the Default Printer Driver Settings Windows 7 4 6 Canceling Printing from a Computer 4 6 Printing by AirPrint 4 7 Printing Data Saved on the Printer 4 8 Specifying the Job Box from a Computer and Storing the Job 4 8 Printing Documents from Private Print Box 4 8 Printing Document from Stored Job Box 4 11 Printing Document from Quick Copy Box 4 14 Printing Document from Proof and Hold Box 4 17 ...

Page 141: ...ect the machine from the Name menu and click the Properties button NOTE To print the document from applications install the printer driver on your computer from the supplied DVD Product Library In some environments the current settings are displayed at the bottom of the printer driver When printing the cardstock or envelopes load the cardstock or envelopes before performing the following procedure...

Page 142: ...is not included in print sizes of the machine such as cardstock or envelopes the paper size needs to be registered To print on the special paper such as thick paper or transparency click Media type menu and select the media type 4 Click OK button to return to the Print dialog box 3 Start printing Click the OK button Printing on Non standard Sized Paper page 4 4 ...

Page 143: ... 1 Click the Basic tab 2 Select Custom in the Print size menu 3 Click the New button 4 Enter the name of the paper 5 Enter the paper size 6 Click the OK button 7 In the Print size menu select the paper size name that you registered in steps 4 to 7 8 Click MP tray in the Source menu 9 Select the type of paper in the Media type menu NOTE To execute printing at the machine set the paper size and type...

Page 144: ...igure settings related to the quality of the print results Publishing tab This tab lets you create covers and inserts for print jobs and put inserts between sheets of OHP film Job tab This tab lets you configure settings for saving print data from the computer to the machine Regularly used documents and other data can be saved to the machine for easy printing later Since saved documents can be pri...

Page 145: ...o Printing System Driver User Guide 1 Click Start button on the Windows and then click Devices and Printers 2 Right click the printer driver icon of the machine and click the Printer properties menu of the printer driver 3 Click the Basic button on the General tab 4 Select the default settings and click the OK button Canceling Printing from a Computer To cancel a print job executed using the print...

Page 146: ...oducts and Mac OS X 10 7 and later products This function enables you to connect and print to any AirPrint compatible device without installing a printer driver To allow the machine to be found when printing by AirPrint you can set machine location information in Embedded Web Server RX For details refer to the Embedded Web Server RX User Guide ...

Page 147: ...int dialog box displays 2 Select the machine from the Name menu 3 Click the Properties button The Properties dialog box displays 4 Click the Job tab and select the Job storage e MPS check box to set the function Printing Documents from Private Print Box In Private Printing you can specify that a job is not to be printed until you operate the machine When sending the job from the application softwa...

Page 148: ...print as desired 3 Press OK Printing starts Upon completion of printing the Private Print job is automatically deleted NOTE If the document is protected by an access code the password entry screen will be displayed Enter the password using the numeric keys Job Box Job Box 10 10 Document Box Quick Copy Proof and Hold Private Print Stored Job 1 1 Next Document Box Job Box Private Print Stored Job us...

Page 149: ...and press 2 Press Yes in the confirmation screen The document is deleted NOTE If the document is protected by an access code the password entry screen will be displayed Enter the password using the numeric keys Job Box Job Box 10 10 Document Box Quick Copy Proof and Hold Private Print Stored Job 1 1 Next Document Box Job Box Private Print Stored Job user 1 10 10 1 1 OK Next Back user 2 user 3 Job ...

Page 150: ...page 4 11 Deleting the Documents page 4 12 Printing the Documents Print the documents stored in a Stored Job box The procedure is as follows 1 Display the screen 1 Press Job Box in the home screen 2 Select Private Print Stored Job 3 Select the creator of the document 2 Print the document 1 Select the document to print and press Print Job Box Job Box 10 10 Document Box Quick Copy Proof and Hold Pri...

Page 151: ... document 2 Print and delete the document 1 Select the document to delete and press NOTE If the document is protected by an access code the password entry screen will be displayed Enter the password using the numeric keys Job Box Job Box 10 10 Document Box Quick Copy Proof and Hold Private Print Stored Job 1 1 Next Document Box Job Box Private Print Stored Job user 1 10 10 1 1 OK Next Back user 2 ...

Page 152: ...ng Data Saved on the Printer 2 Press Yes in the confirmation screen The document is deleted NOTE If the document is protected by an access code the password entry screen will be displayed Enter the password using the numeric keys ...

Page 153: ...ns are possible Printing the Documents page 4 14 Deleting the Documents page 4 15 Printing the Documents You can print the documents stored in the Quick Copy box The procedure is as follows 1 Display the screen 1 Press Job Box in the home screen 2 Select Quick Copy Proof and Hold 3 Select the creator of the document NOTE When the number of jobs reaches the limit the oldest job will be overwritten ...

Page 154: ...edure is as follows 1 Display the screen 1 Press Job Box in the home screen 2 Select Quick Copy Proof and Hold 3 Select the creator of the document Job Box Quick Copy Proof and Hold 10 10 Document Box doc 0100908134821 doc 4100908135138 Back Print Menu 1 1 Cancel 2013 10 10 10 10 2013 10 10 11 11 1 2 Job Box Job Box 10 10 Document Box Quick Copy Proof and Hold Private Print Stored Job 1 1 Next Doc...

Page 155: ...e document 1 Select the document to delete and press 2 Press Yes in the confirmation screen The document is deleted Job Box Quick Copy Proof and Hold 10 10 Document Box doc 0100908134821 doc 4100908135138 Back Print Menu 1 1 Cancel 2013 10 10 10 10 2013 10 10 11 11 1 2 ...

Page 156: ...aining copies use the operation panel You can change the number of copies to print The following operations are possible Printing the Documents page 4 17 Deleting the Documents page 4 18 Printing the Documents You can print the documents stored in the Proof and Hold box The procedure is as follows 1 Display the screen 1 Press Job Box in the home screen 2 Select Quick Copy Proof and Hold 3 Select t...

Page 157: ...ocedure is as follows 1 Display the screen 1 Press Job Box in the home screen 2 Select Quick Copy Proof and Hold 3 Select the creator of the document Job Box Quick Copy Proof and Hold 10 10 Document Box doc 0100908134821 doc 4100908135138 Back Print Menu 1 1 Cancel 2013 10 10 10 10 2013 10 10 11 11 1 2 Job Box Job Box 10 10 Document Box Quick Copy Proof and Hold Private Print Stored Job 1 1 Next D...

Page 158: ...e document 1 Select the document to delete and press 2 Press Yes in the confirmation screen The document is deleted Job Box Quick Copy Proof and Hold 10 10 Document Box doc 0100908134821 doc 4100908135138 Back Print Menu 1 1 Cancel 2013 10 10 10 10 2013 10 10 11 11 1 2 ...

Page 159: ...on 5 20 Specifying Destination 5 22 Checking and Editing Destinations 5 30 Confirmation Screen of Destinations 5 31 Recall 5 32 Send to Me E mail 5 32 Sending to Different Types of Destinations Multi Sending 5 33 Canceling Sending Jobs 5 34 WSD Scan 5 35 Scanning using TWAIN 5 37 Scanning with FMU Connection 5 39 How to use the FAX Function 5 40 What is Document Box 5 41 Basic Operation for Docume...

Page 160: ...in the multi purpose tray on page 3 20 CAUTION Do not leave the document processor open as there is a danger of personal injury IMPORTANT Do not push the document processor forcefully when you close it Excessive pressure may crack the platen glass When placing books or magazines on the machine do so with the document processor in the open position Align it flush against the original size indicator...

Page 161: ...ding Failure to do so may cause the originals to jam Originals with adhesive tape or glue Originals with cut out sections Curled original Originals with folds Straighten the folds before loading Failure to do so may cause the originals to jam Carbon paper Crumpled paper How to Load Originals 1 Adjust the original width guides Weight 50 to 120 g m2 duplex 50 to 120 g m2 Sizes Maximum A4 R Legal to ...

Page 162: ... Orientation refer to Original Orientation on page 6 10 IMPORTANT Confirm that the original width guides exactly fit the originals If there is a gap readjust the original width guides The gap may cause the originals to jam Ensure that loaded originals do not exceed the level indicator Exceeding the maximum level may cause the originals to jam Originals with punched holes or perforated lines should...

Page 163: ...r on a PC or an FTP server folder The settings necessary for sending such as the destination and color selection can be set by following the screen Sending Functions Wizard mode Destination New PC Folder Color Selection Full Color File Name Entry Default File Format PDF Continuous Scan Off Scan Resolution 300 300 dpi Scan to PC Address Book Use this when you want to send the image to either a shar...

Page 164: ...to an E mail address registered in the Address Book The settings necessary for sending such as the destination and color selection can be set by following the screen Sending Functions Wizard mode Destination Address Book Color Selection Full Color File Name Entry Default File Format PDF Continuous Scan Off Scan Resolution 300 300 dpi E mail subject Default E mail body Default NOTE Up to 20 setting...

Page 165: ...type of the selected job is displayed Number 1 1 If user login administration is enabled you can only change the settings by logging in with administrator privileges Enter the favorite number If you enter 00 the smallest number available will be automatically assigned Owner 2 2 Displayed when user login administration is enabled Displays the owner of the favorite Permission 2 Configures permission...

Page 166: ... 4 Enter the new favorite name and press Next 5 Check the settings and change or add information as needed Character Entry Method page 11 12 Send Ready to send Send Dest BBB bbb abc com Check E mail One Touch Key Address Book Ext Address Book FAX Folder Functions 10 10 1 2 Favorites Add Confirmation Sending Job E mail 10 10 Cancel Select the item that you want to change Job Type Number Owner Name ...

Page 167: ...ecall Item Description Name Enter the name displayed on the favorite screen up to 32 characters Job Type The type of the selected job is displayed Number 1 1 If user login administration is enabled you can only change the settings by logging in with administrator privileges Enter the favorite number If you enter 00 the smallest number available will be automatically assigned Owner 2 2 Displayed wh...

Page 168: ...vorite number and favorite name or delete favorite Use the procedure below to edit or delete a favorite 1 Display the screen Press Favorites on the Home screen 2 Edit the favorite To edit a favorite 1 Press Menu and then Edit 2 Select the favorite you wish to edit 3 Refer to Registering Favorite on page 5 6 to change the favorite number favorite name permission 4 Press Save 5 Press Yes in the conf...

Page 169: ...nd then Application 2 Install the application 1 Press 2 Insert the removable memory containing the application to be installed into the USB Port 3 Select the application to be installed and press Install You can view detailed information on the selected application by pressing NOTE If the user authentication screen appears enter your login user name and login password and press Login For this you ...

Page 170: ...ter a license key If the license key entry screen does not appear go to step 3 3 To use the application as a trial press Trial without entering the license key 3 Press Yes in the confirmation screen Using Applications Icons of activated application are displayed in the Home screen Press the application icon in the Home screen The application will start up NOTE To install another application repeat...

Page 171: ... You can view detailed information on the selected application by pressing 2 Press Yes in the confirmation screen 3 Uninstall the application 1 Select the application you want to uninstall and press You can view detailed information on the selected application by pressing 2 When the deletion confirmation screen appears press Yes NOTE If the user authentication screen appears enter your login user ...

Page 172: ...tcut The following types of shortcuts are available 3 Select the function screen to display with the shortcut 4 Enter the shortcut name Up to 24 characters can be entered Private Shortcut Private shortcuts are only available for use by the logged in user They can only be set while using user login administration Shared Shortcut Shared shortcuts can be used by all machine users When using user logi...

Page 173: ... 2 Edit the shortcut To edit a shortcut 1 Press Edit 2 Select the shortcut type and number you wish to edit 3 Press Number or Name 4 Change the settings and press OK 5 Press Save 6 Press Yes in the confirmation screen To delete 1 Press Delete 2 Select the shortcut you wish to delete 3 Press Yes in the confirmation screen Ready to copy Copy Copies Paper Selection Zoom Density Duplex Combine Collate...

Page 174: ...nctions Select the copier functions to use Press tabs to display other functions 4 Use the numeric keys to enter the copy quantity Specify the desired number up to 999 5 Press the Start key Copying begins Loading Originals page 5 2 Copy page 6 2 Copy Ready to copy Copy Copies Paper Selection Zoom Density Duplex Combine Quiet Mode 1 sided 1 sided A4 100 Normal 0 Off Off Functions 10 10 Favorites ...

Page 175: ...ettings 2 Press the Start key The machine starts scanning the originals When the current print job ends the reserved copy job is printed If Reserve Next Priority is set to Off The Copying screen appears on the touch panel during printing 1 Press Reserve Next The default screen for copying appears 2 Place the originals onto the machine for reserving copy and configure the copy settings 3 Press the ...

Page 176: ...n the confirmation screen NOTE If Reserve Next Priority on page 8 20 is set to Off the Copying screen appears in the touch panel In such case pressing the Stop key or Cancel will cancel the printing job in progress 10 10 Canceling Scanned Pages Cancel Job No 0005 Job Name doc00000120101010101010 Job Cancel 10 10 The job will be canceled doc0000952010092810 Delete Close Menu Pause 1 2 0095 Resume A...

Page 177: ...The following four options are available Send as E mail E mail Addr Entry Sends a scanned original image as an E mail attachment Send to Folder SMB Stores a scanned original image in a shared folder of any PC Refer to page 5 20 Send to Folder FTP Stores a scanned original image in a folder of an FTP server Refer to page 5 20 Image Data Scanning with TWAIN WIA Scan the document using a TWAIN or WIA...

Page 178: ...ation from the External Address Book For details on the External Address Book refer to Embedded Web Server RX User Guide Choosing a Destination from the FAX For more information on using the FAX refer to the FAX Operation Guide Loading Originals page 5 2 Specifying Destination page 5 22 Send Send Dest Recall Check E mail One Touch Key Address Book Ext Address Book FAX Folder Functions 10 10 1 2 Fa...

Page 179: ...ect the functions Press tabs to display other functions 5 Press the Start key Sending starts Send page 6 3 Ready to send Send Dest BBB bbb abc com Check E mail One Touch Key Address Book Ext Address Book FAX Folder Functions 10 10 1 2 Favorites ...

Page 180: ...on registered in the Address Book For more information about how to register destinations in the Address Book refer to Registering Destinations in the Address Book on page 3 35 1 In the basic screen for sending press Address Book NOTE You can set the machine up so that the address book screen appears when you press the Send key For details refer to Default Screen on page 8 21 If you are using the ...

Page 181: ...or Group 2 Search by name Search by registered name 3 Narrow Down Advanced search by destination Advanced search by type of registered destination Email Folder SMB FTP FAX or Group Search Name Search by name Search by registered name Search No Search by number Search by registered address number Sort Name Change of display order Sorts the list by destination name Sort No Sorts the list by destinat...

Page 182: ...ault Sort settings For details refer to Sort on page 8 24 NOTE This procedure assumes that One Touch Keys have already been registered Refer to Adding a Destination on One Touch Key One Touch Key on page 3 41 for more information on adding One Touch keys NOTE You can specify a One Touch Key by one touch number by pressing the Quick No Search key Address Book All 10 10 002 ABCD Back OK Cancel Menu ...

Page 183: ...d You can register the entered email address in the Address Book by pressing Menu and then Add to Address Book You can also replace the information for a previously registered destination NOTE To send an E mail configure the environment settings necessary For details refer to E mail Settings on page 2 41 Character Entry Method page 11 12 One Touch Key 10 10 AAA Cancel BBB CCC 1 9 OK 001 004 007 01...

Page 184: ...n for Sending a Document to a Shared Folder in a PC on page 3 25 for the method for setting a shared folder destination on a PC Refer to Creating a Shared Folder Making a Note of a Shared Folder on page 3 27 for details on how to share a folder Be sure that SMB Protocol or FTP is On For details refer to Protocol Detail on page 8 29 Input Limit E mail abc def com Del 11 128 A a Next Dest Cancel Men...

Page 185: ...e destination PC the shared folders appear Select the folder that you want to specify and press Next The address of the selected shared folder is set Select the folder from the Search Results list and go to step 6 If you selected Enter Folder Path go to step 4 4 Enter the destination information Enter the next information Once you have entered one item press Next to advance to the next item The ta...

Page 186: ...x characters Host Name Host name or IP address of FTP server Up to 64 characters Path 1 1 When the FTP server is based on Linux UNIX the path including the sub folder is combined by the slash not using the back slash Path to the receiving folder For example User ScanData Otherwise the data will be saved in the home directory Up to 128 characters Login User Name FTP server login user name Up to 64 ...

Page 187: ...d information in the Address Book by pressing Add to Address Book 6 Press OK Destinations can be changed later Refer to Checking and Editing Destinations on page 5 30 Folder Confirmation pc001 10 10 Cancel Ready to send Path Port Login User Name Host Name pc001 ScanData 139 Back 1 2 OK abcdnet james smith Menu Menu Connection Test 10 10 Close Next Destination Add to Address Book 1 1 2 1 Folder Con...

Page 188: ...been specified To delete the selected destination press NOTE When selecting On for Entry Check for New Destination Entry Check for New Dest on page 8 21 the confirmation screen appears Enter the same host name and path again and press OK When selecting On for Destination Check before Send Dest Check before Send on page 8 21 the confirmation screen appears after pressing the Start key For details r...

Page 189: ...f the selected destination To delete the destination select the destination you want to delete and press Press Yes in the confirmation screen The destination is deleted To add the destination press Cancel and then return to the destination screen 2 Press Check NOTE Be sure to confirm all destination by displaying them on the touch panel You cannot press Check unless you have confirmed all destinat...

Page 190: ...ayed If necessary add or delete the destination NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 31 Recall information is canceled in the following conditions When you turn the power off When you send a next image new recall information is registered When...

Page 191: ...e operation 1 Fax functionality can only be used on products equipped with fax capability No of broadcast items E mail Up to 100 Folders SMP FTP Total of 5 SMB and FTP FAX Up to 100 Procedures are the same as used in specifying the destinations of respective types Continue to enter E mail address or folder path so that they appear in the destination list Press the Start key to start transmission t...

Page 192: ...ars Select the job you wish to cancel and press Delete Press Yes in the confirmation screen NOTE Pressing the Stop key will not temporarily stop a job that you have already started sending 10 10 Canceling Scanned Pages Cancel Job No 0005 Job Name doc00000120101010101010 Destination Finish Scan BBB bbb abc com Job Cancel 10 10 The job will be canceled abcd efg com Delete Close Menu 1 2 0095 Pause A...

Page 193: ...Install the driver Click Add a device Select the machine s icon Brand Name XXX XXX and then click Next When the machine s icon Brand Name XXX XXX is displayed in Printers on the Devices and Printers screen the installation is completed NOTE To use WSD Scan confirm that the computer used for WSD scanning and the machine is network connected and WSD Scan on page 8 30 is set to On in the network sett...

Page 194: ...on computer and press OK Press Reload to reload the computer list You can view information on the selected computer by pressing 3 Press the Start key Sending begins and the software installed on the computer is activated Procedure from Your Computer 1 Press From Computer and press Next 2 Use the software installed on the computer to send the images Loading Originals page 5 2 Send WSD Scan PC 10 10...

Page 195: ...box that opens The settings that appear in the TWAIN dialog box are as follows NOTE For selecting the machine see the Operation Guide or Help for each application software Item Detail Basic Original Size This setting sets the size of the scan area The available sizes vary based on the scanner model and the size of the original Feed Method This setting specifies the feed method of the original Sele...

Page 196: ... to the default setting Contrast This setting specifies the contrast between light and dark areas of the image This feature cannot be used when Black White is selected in the Color Settings Advanced Reverse Image This setting scans images like a photo negative reversing the black and white areas of the image Prevent Bleed through This setting prevents the image on one side of the paper from showin...

Page 197: ...is installed 2 Place the original 3 Press FMU Connection FMU Connection starts 4 Follow the on screen instructions to enter the necessary information and press Next 5 When the scan settings screen appears press each item and configure the necessary settings The features that can be set depend on File Management Utility 6 Press the Start key Sending starts NOTE The first time you use FMU Connection...

Page 198: ...5 40 Operation on the Machine How to use the FAX Function How to use the FAX Function On products with a FAX function it is possible to use the FAX function For details refer to the FAX Operation Guide ...

Page 199: ...k Copy Proof and Hold Box page 4 14 page 4 17 Quick Copy feature facilitates additional prints of a document already printed Activating Quick Copy and printing a document using the printer driver allow the print data to be stored in the Job Box When additional copies are required you can reprint the required number of copies from the operation panel By default up to 32 documents can be stored When...

Page 200: ...ollowing explanation it is assumed that user login administration is enabled For details on User Logon privileges refer to Editing and Deleting Custom Box on page 5 45 NOTE You can select multiple documents by pressing the respective document checkboxes Custom Box 10 10 Custom Box Box 01 Next Menu No Owner 1 1 0001 Displays the details for the selected box Opens the selected box Press Menu to sear...

Page 201: ...ion on Custom Box you perform from operation panel can also be made using Embedded Web Server RX For details on Embedded Web Server RX refer to Embedded Web Server RX User Guide NOTE To use Custom Box an optional SSD must be installed in the machine If user login administration is enabled you can only change the settings by logging in with administrator privileges The factory default login user na...

Page 202: ...d This can be set if Shared is selected in Permission Usage Restriction To preserve the SSD capacity the storage capacity for a box can be restricted To enable a capacity restriction enter a value for the storage capacity of the Custom Box in megabytes by pressing or number keys You can enter a limit between 1 and 30 000 MB Auto File Deletion Automatically deletes stored documents after a set peri...

Page 203: ... privileges of the logged in user For details refer to Creating a New Custom Box on page 5 43 NOTE When you have logged in as a user you can only delete the box whose owner is set to that user When you have logged in as administrator you can edit all boxes Privileges Settings that can be changed Administrator Box Name Box No Owner Permission Box Password Usage Restriction Auto File Deletion Overwr...

Page 204: ...he confirmation screen Storing Documents Custom box stores the print data which is sent from a PC Refer to the Printing System Driver User Guide for the operation of the printing from the PC NOTE When you have logged in as a user you can only delete the box whose owner is set to that user When you have logged in as administrator you can edit all boxes ...

Page 205: ...s saved press Print As Is enter the print quantity and press OK to start printing To change the print settings press Print after Change Settings and proceed to next step 4 Set the paper selection duplex printing etc as desired For the features that can be selected refer to Custom Box Printing page 6 5 5 Press the Start key Printing of the selected document begins NOTE If a custom box is protected ...

Page 206: ...n of move 4 Press Select This Folder and then press Yes in the confirmation screen The selected document is moved NOTE If a custom box is protected by a password enter the correct password NOTE To deselect press the checkbox again and remove the checkmark NOTE If the box to which the document is to be moved is protected by a password enter the correct password Custom Box Box Box01 10 10 2013101010...

Page 207: ...king the checkbox The document is marked with a checkmark 2 Press The delete confirmation screen appears 3 Press Yes The document is deleted NOTE If a custom box is protected by a password enter the correct password NOTE is disabled until a document is selected To deselect press the checkbox again and remove the checkmark Custom Box Box Box01 10 10 2013101010574501 Back Print Menu 2013 10 10 09 40...

Page 208: ...saved no further down than the top 3 folder levels including the root folder Use USB memory properly formatted by this machine Plug the USB memory directly into the USB Port 1 Plug the USB memory 1 Plug the USB memory into the USB Memory Slot 2 When the machine reads the USB memory Removable Memory is recognized Displaying files Are you sure may appear Press Yes Displays the removable memory scree...

Page 209: ... root folder 2 Select the file to be printed and press Print 3 Change the number of copies duplex printing etc as desired For the features that can be selected refer to Removable Memory Store File Printing Documents page 6 6 4 Press the Start key Printing of the selected file begins NOTE 1 000 documents can be displayed To return to a higher level folder press Up Removable Memory 10 10 Document Bo...

Page 210: ...e USB memory Removable Memory is recognized Displaying files Are you sure may appear Press Yes to display the removable memory screen NOTE The maximum number of the storable files is 1 000 Refer to Loading Originals on page 5 2 IMPORTANT Use USB memory properly formatted by this machine If a USB memory formatted by any other device is used The removable memory is not formatted may appear To format...

Page 211: ...r to Removable Memory Store File Printing Documents page 6 6 4 Press the Start key The original is scanned and the data is stored in the USB memory Check the USB Memory Information You can check the USB memory information In the removable memory screen press Menu and then Memory Information Once you confirm the information press Close Removable Memory 10 10 Document Box 7 9 2 JPG 11 3 3 JPG Print ...

Page 212: ... after Removable Memory can be safely removed is displayed IMPORTANT Be sure to follow the proper procedure to avoid damaging the data or USB memory NOTE USB memory can also be removed after checking the status of the device Refer to Device Communication on page 7 13 Removable Memory Removable Memory 10 10 Document Box 7 9 2 JPG 11 3 3 JPG Print Menu 1 1 Back Menu Clear All 10 10 Document Box Remo...

Page 213: ...Print 6 12 Color Selection 6 12 Sharpness 6 13 Background Density Adj Background Density Adjustment 6 13 Prevent Bleed thru 6 14 Zoom 6 14 Combine 6 16 Duplex 6 18 Continuous Scan 6 19 Job Finish Notice 6 20 File Name Entry 6 21 Priority Override 6 21 Quiet Mode 6 21 Duplex 2 sided Original 6 22 Sending Size 6 23 File Format 6 24 File Separation 6 27 Scan Resolution 6 27 E mail Subject Body 6 27 F...

Page 214: ...ation Select the orientation of the original document top edge to scan correct direction page 6 10 Original Image Select original image type for best results page 6 11 EcoPrint EcoPrint saves toner when printing page 6 12 Sharpness Adjusts the sharpness of image outlines page 6 13 Background Density Adj Removes dark background from originals such as newspapers page 6 13 Prevent Bleed thru Hides ba...

Page 215: ...inal Image Select original image type for best results page 6 11 Sharpness Adjusts the sharpness of image outlines page 6 13 Background Density Adj Removes dark background from originals such as newspapers page 6 13 Prevent Bleed thru Hides background colors and image bleed through when scanning thin original page 6 14 FAX TX Resolution Select fineness of images when sending FAX Refer to the FAX O...

Page 216: ... to the FAX Operation Guide FAX Polling RX Automatically makes a machine with a stored document send the document to your machine Refer to the FAX Operation Guide FAX TX Report Prints a report when transmission of a document is successful or when an error occurs and transmission fails Refer to the FAX Operation Guide Functions Description Reference page ...

Page 217: ...lly deletes a document from the box once printing is complete page 6 28 Quiet Mode Lower print and scan speed for quiet processing page 6 21 Functions Description Reference page Priority Override Suspends the current job and gives a new job top priority page 6 21 File Name Entry Adds a file name page 6 21 Job Finish Notice Sends E mail notice when a job is complete page 6 20 EcoPrint EcoPrint save...

Page 218: ...0 Storing Size Select size of image to be stored page 6 29 Color Selection Select the color mode setting page 6 12 Original Image Select original image type for best results page 6 11 Sharpness Adjusts the sharpness of image outlines page 6 13 Background Density Adj Removes dark background from originals such as newspapers page 6 13 Prevent Bleed thru Hides background colors and image bleed throug...

Page 219: ...or quiet processing page 6 21 Functions Description Reference page EcoPrint EcoPrint saves toner when printing page 6 12 Job Finish Notice Sends E mail notice when a job is complete page 6 20 Priority Override Suspends the current job and gives a new job top priority page 6 21 Encrypted PDF Password Enter the preassigned password to print the PDF data page 6 29 JPEG TIFF Print Select the image siz...

Page 220: ...Legal Statement R Executive Oficio II Select from the Inch series standard sizes Others 16K R ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 Custom 1 1 For instructions on how to specify the custom original size refer to Custom Original Size on page 8 12 Select from special standard sizes and custom sizes NOTE Be sure to alw...

Page 221: ...ecify the custom paper size refer to Custom Paper Size on page 8 13 Select from special standard sizes and custom sizes Size Entry Metric X 70 to 216 mm in 1 mm increments Y 148 to 356 mm in 1 mm increments Enter the size not included in the standard size 2 When you have selected Size Entry use or the numeric keys to set the sizes of X horizontal and Y vertical 2 The input units can be changed in ...

Page 222: ...plex Combine Duplex Original Select original orientation from Top Edge on Top or Top Edge on Left Collate Offsets the output by page or set Value Off On Item Image Top Edge on Top Top Edge on Left NOTE The default setting for Original Orientation can be changed Refer to Original Orientation on page 8 15 for details Copy Send Scan to USB Original Original orientation Original Original orientation C...

Page 223: ...are mostly text Light Text Fine Line Clearly reproduces faint characters written in pencil etc and thin lines on map originals or diagrams Item Description Text Photo Best for mixed text and photo documents Photo Best for photos taken with a camera Text Best for documents that are mostly text Light Text Fine Line Clearly reproduces faint characters written in pencil etc and thin lines on map origi...

Page 224: ...ument is color or black and white and scan color documents in Full Color and black and white documents in Grayscale Auto Color B W Automatically recognizes whether the document is color or black and white and scan color documents in Full Color and black and white documents in Black and White Full Color Scans the document in full color Grayscale Scans the document in grayscale Produces a smooth det...

Page 225: ...uto color Background Density Adjustment is disabled if Auto Color detects black and white originals If the ground color is obtrusive select Auto If Auto does not remove the ground color select Manual and adjust the density of the ground color Item Description 1 to 3 Sharpen Emphasizes the image outline 1 to 3 Blur Blurs the image outline Can weaken a Moire 1 effect 1 Patterns that are created by i...

Page 226: ...t magnifications Others Reduces or enlarges at magnifications other than the Standard Zoom Model Zoom Level Original Copy Model Zoom Level Original Copy Metric Models 400 200 141 A5 A4 100 90 FOL A4 70 50 25 Inch Models 400 200 129 STMT LTR 100 78 LGL LTR 64 LTR STMT 50 25 Model Zoom Level Original Copy Model Zoom Level Original Copy Metric Models 115 B5 A4 86 A4 B5 129 STMT LTR 78 LGL LTR 64 LTR ...

Page 227: ...c keys or press or to enter the any magnification Printing Sending Storing Item Description 100 Reproduces the original size Auto Reduces or enlarges original to printing sending storing size NOTE To reduce or enlarge the image select the paper size sending size or storing size Paper Selection page 6 9 Sending Size page 6 23 Storing Size page 6 29 ...

Page 228: ...tings refer to Function Defaults on page 8 15 4 in 1 Others Combine Off 2 in 1 L to R T to B 2 in 1 R to L B to T 4 in 1 Right then Down 4 in 1 Left then Down 4 in 1 Down then Right 4 in 1 Down then Left Select the page layout of scanned originals Border Line None Solid Line Dotted Line Positioning Mark Select the boundary line type Original Orientation Top Edge on Top Top Edge on Left Select the ...

Page 229: ...wn Left then Down Down then Right Down then Left NOTE The paper sizes supported in Combine mode are A4 A5 B5 Folio 216 340 mm Letter Legal Statement Oficio II and 16K When placing the original on the platen be sure to copy the originals in page order Item Image ...

Page 230: ...ond sides are rotated 180 degrees Copies can be bound on the top edge facing the same orientation when turning the pages Copies each side of a two sided original onto two individual sheets The following binding options are available Binding Left Right Images on the second sides are not rotated Binding Top Images on the second sides are rotated 180 degrees Produces two sided copies from two sided o...

Page 231: ...r to Function Defaults on page 8 15 2 sided 1 sided 2 sided 2 sided Others Duplex 1 sided 1 sided 1 sided 2 sided 2 sided 1 sided 2 sided 2 sided Select the desired duplex option Binding in Original 1 1 Displayed when 2 sided 1 sided or 2 sided 2 sided is selected for Duplex Left Right Top Select the binding orientation of originals Binding in Finishing 2 2 Displayed when 1 sided 2 sided or 2 side...

Page 232: ...on destination from the address book and press OK Ext Address Book 1 Select the notification destination from the external address book Address Entry Enter the e mail address directly Enter the address up to 128 characters and press OK My Address 2 Uses the e mail address of the logged in user 1 For details on the External Address Book refer to Embedded Web Server RX User Guide 2 Displayed when us...

Page 233: ...b resumes after the other job is finished Value Off On Quiet Mode Lower print and scan speed for quiet processing Select this mode when the running noise is uncomfortable It is possible to set the use of Quiet Mode for each function such as copying and sending Value Off On NOTE This function is not available if current job was an override Priority override may not be available depending on the sta...

Page 234: ...that will be bound on the left or right Others Duplex 1 sided 2 sided Binding Left Right 2 sided Binding Top Select the binding orientation of originals Original Orientation 1 1 Displayed when 2 sided Binding Left Right or 2 sided Binding Top is selected in Duplex Top Edge on Top Top Edge on Left Select the orientation of the original document top edge to scan correct direction Value Image 2 sided...

Page 235: ... standard sizes Inch Letter Legal Statement Executive Oficio II Select from the Inch series standard sizes Others 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufukuhagaki Youkei 4 Youkei 2 Custom Select from special standard sizes and custom sizes Original size and sending size are the same different Original Size page 6 8 Specify as necessary Speci...

Page 236: ...8 15 High Comp PDF TIFF JPEG XPS Others File Format PDF High Comp PDF TIFF JPEG XPS Select the image file format Image Quality 1 1 Displayed when High Comp PDF is selected for File Format Compression Ratio Priority Standard Quality Priority Set the quality level for High Compression PDF Image Quality 2 2 Displayed when something other than High Comp PDF is selected for File Format 1 Low High Comp ...

Page 237: ...assword again for confirmation and press OK Password to Edit Print Document Off On Enter the password to edit the PDF file Press On enter a password up to 256 characters and then press Next Enter the password again for confirmation and press OK When you have entered the password to edit print document you can specifically limit the operation Printing Allowed Not Allowed Allowed Restricts printing ...

Page 238: ...irmation and press OK When you have entered the password to edit print document you can specifically limit the operation Printing Allowed Not Allowed Disables the printing of PDF file Allowed Low Resolution only Can print the PDF file only in low resolution Allowed Can print the PDF file in original resolution Changes Allowed Not Allowed Disables the change to the PDF file Inserting Deleting Rotat...

Page 239: ...i Super 200 200dpi Fine or 200 100dpi Normal E mail Subject Body Adds subject and body when sending a document Press Subject Body to enter the E mail subject body NOTE A three digit serial number such as abc_001 pdf abc_002 pdf is attached to the end of the file name NOTE The larger the number the better the image resolution However better resolution also means larger file sizes and longer send ti...

Page 240: ...with administrator privileges The factory default login user name and login password are set as shown below Click Security Settings and then Network Security in the Embedded Web Server RX Be sure that SSL of Secure Protocol Settings is On and one or more effective encryption are selected in Client side settings For details refer to the Embedded Web Server RX User Guide Send Model Name Login User N...

Page 241: ... Metric standard sizes Inch Letter Legal Statement Executive Oficio II Select from the Inch series standard sizes Others 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufukuhagaki Youkei 4 Youkei 2 Select from special standard sizes and custom sizes Original Size and the size you wish to store as are the same different Original Size page 6 8 Specify a...

Page 242: ...Resolution XPS Fit to Page Reduces or enlarges the image size to fit to the selected paper size when printing XPS file Value Off On Item Description Paper Size Fits the image size to the selected paper size Image Resolution Prints at resolution of the actual image Print Resolution Fits the image size to the print resolution Print from USB Print from USB ...

Page 243: ...7 4 Checking Detailed Information of Jobs 7 8 Checking Job History 7 9 Checking the Detailed Information of Histories 7 11 Sending the Log History 7 11 Job Operation 7 12 Pause and Resumption of Jobs 7 12 Canceling of Jobs 7 12 Device Communication 7 13 Checking the Remaining Amount of Toner and Paper Paper Supplies 7 15 ...

Page 244: ...ing Jobs Sending Jobs Storing Jobs and Scheduled Jobs The following job statuses are available Status Display Job status to be displayed Print Job Status Copy Printer FAX reception E mail reception Printing from Document Box Printing data from removable memory Application Job Report List Send Job Status FAX transmission E mail Folder transmission Application Multiple destination Store Job Status S...

Page 245: ...ss either of Print Job Status Send Job Status Store Job Status or Scheduled Job to check the status Print Job Status Screen page 7 4 Send Job Status Screen page 7 5 Store Job Status Screen page 7 6 Scheduled Job Status Screen page 7 7 Status Job Cancel Status Print Job Status 10 10 Send Job Status Store Job Status Scheduled Job Pause All Print Jobs 1 4 Close ...

Page 246: ...ist 3 Job Name Job Name or file name 4 Press this key for the job for which you wish to display detailed information Refer to Checking Detailed Information of Jobs on page 7 8 5 Status Status of job Number of copies printed Total number of copies to be printed Printing Processing The status before starting to print Waiting Print Waiting Pause Pausing print job or error Canceling Canceling the job ...

Page 247: ...ation of Jobs on page 7 8 5 Status Status of job Processing The status before starting sending such as during scanning originals Sending Sending Waiting Waiting Sending Canceling Canceling the job Pause Pausing the job 6 Menu Pressing this key displays Priority Override This function allows you to give a particular fax job priority Select the fax job you wish to send immediately and then press Men...

Page 248: ...for the job for which you wish to display detailed information Refer to Checking Detailed Information of Jobs on page 7 8 5 Status Status of job Processing The status before starting to save such as during scanning originals Storing Storing Data Canceling Canceling the job Pause Pausing the job 6 Cancel Select the job you want to cancel from the list and press this key Store Job Status 10 10 Statu...

Page 249: ...is key for the job for which you wish to display detailed information Refer to Checking Detailed Information of Jobs on page 7 8 5 Start Time Time to start the scheduled job 6 Menu Pressing this key displays Start Now Select the job you wish to send immediately and then press Menu followed by Start Now 7 Cancel Select the job you want to cancel from the list and press this key Scheduled Job 10 10 ...

Page 250: ...ed In Sending Jobs you can check the destination by pressing Status Destination 2 To exit from the detailed information press End NOTE When you have logged in as a user you can only check your own jobs When you have logged in as administrator you can check all jobs Send Job Status 10 10 Status Job Cancel 0123456 Cancel Close Menu Process 1 1 0005 Job No 0005 Processing 10 10 Status Job Cancel Job ...

Page 251: ... PRINT MONITOR from the computer You can show the job log of all users or only your own job log For details refer to Display Status Log on page 8 19 This setting can also be changed from Embedded Web Server RX For details refer to the Embedded Web Server RX User Guide Screen Job histories to be displayed Print Job Log Copy Printer FAX reception E mail reception Printing from Document Box Applicati...

Page 252: ... Log or Store Job Log to check the log NOTE If the user authentication screen appears enter your login user name and login password and press Login For this you need to login with administrator privileges The factory default login user name and login password are set as shown below Model Name Login User Name Login Password P 4030i MFP P 4035i MFP 4000 4000 P 5035i MFP 5000 5000 P 6035i MFP 6000 60...

Page 253: ...he selected job is displayed 2 To exit from the detailed information press Close Sending the Log History You can send the log history by E mail You can either send it manually as needed or have it sent automatically whenever a set number of jobs is reached For details refer to Sending Log History on page 8 8 NOTE To check the information of the next previous page press or Print Job Log 10 10 Statu...

Page 254: ...anceling of Jobs A job in printing waiting status can be canceled 1 Display the screen Press the Status Job Cancel key 2 Select the job to be canceled from the list and press Cancel 3 Press Yes in the confirmation screen Print Job Status 10 10 Status Job Cancel doc0000892010092514 Cancel Close 5 23 1 1 0089 Pause All Print Jobs doc0000892010092515 Waiting doc0000892010092520 Waiting Print Job Stat...

Page 255: ...ng are displayed FAX The information such as sending receiving and dialing is displayed Press Line Off to cancel a fax in sending receiving For details refer to the FAX Operation Guide Removable Memory USB Memory The usage and capacity of the external media connected to this machine are displayed Press Menu and then Format to format external media Press Remove to safely remove the external media U...

Page 256: ...7 14 Status Job Cancel Device Communication SSD The status of the optional SSD is displayed Connection Status The connection status of the optional Wireless Network Interface Kit is displayed ...

Page 257: ... toner level from 100 to 0 1 increments Waste Toner You can check the status of waste toner box Paper Status You can check the size orientation type and remaining amount of paper in each paper source The remaining amount of paper is shown by 4 levels as 100 70 30 and 0 however the paper in the multi purpose tray is shown by 2 levels as 100 and 0 If the remaining amount of paper cannot be detected ...

Page 258: ...ings 8 4 Language 8 6 Report 8 6 User Property 8 9 Cassette MP Tray Settings 8 9 Common Settings 8 11 Home 8 19 Copy 8 20 Send 8 21 Document Box 8 22 FAX 8 22 Application 8 23 Internet 8 23 Address Book One Touch 8 23 User Login Job Accounting 8 24 Printer 8 25 System Network 8 27 Date Timer Energy Saver 8 37 Adjustment Maintenance 8 40 ...

Page 259: ...System Menu Counter System Menu Quick Setup Wizard 10 10 Language Report Counter 1 5 Close Displays setting items Press the key of a function to display the setting screen Returns to the previous screen Scrolls up and down when the list of values cannot be displayed in its entirety on a single screen Displays the System Menu items System Menu Counter Date Timer Energy Saver Time Zone 12 00 Interna...

Page 260: ...ivileges you must log in with administrator privileges The factory default login user name and login password are set as shown below If function default settings have been changed the Reset key can be pressed in each function screen to immediately change the settings Model Name Login User Name Login Password P 4030i MFP P 4035i MFP 4000 4000 P 5035i MFP 5000 5000 P 6035i MFP 6000 6000 ...

Page 261: ...ttings Configures overall machine operation page 8 11 Default Screen Select the screen appearing right after start up default screen page 8 11 Sound Set options for buzzer sound during the machine operations page 8 11 Original Settings Configures settings for originals page 8 12 Paper Settings Configures settings for paper page 8 13 Function Defaults Defaults are the values automatically set after...

Page 262: ...tomize the machine page 8 25 System Network Configures machine system settings page 8 27 Network Configures network settings page 8 27 Optional Network Configure settings for the optional Network Interface Kit or Wireless Network Interface Kit page 8 32 Network Interface Send Specify the network interface card to be used for the send function the network authentication and connecting to external a...

Page 263: ...Report Print Language Item Description Language Select the language displayed on the touch panel Report Report Print Item Description Status Page Prints the status page allowing you to check the information including current settings available memory space and optional equipment installed Font List Prints the font list allowing you to check the font samples installed in the machine Status Page ...

Page 264: ...s the accounting report allowing you to check the accounts that have been registered on the machine Sub Address Box List Prints the report on the FAX function For details refer to the FAX Operation Guide NOTE FAX functions are available only on products with the fax function installed FAX List Index FAX List No Outgoing FAX Report Incoming FAX Report Optional Network Status Prints the optional net...

Page 265: ...Name or Destination Name and Destination RX Result Report 1 For details refer to the FAX Operation Guide Job Finish Notice Setting Attaches sent images to job finish notices Value Do Not Attach Image Attach Image Report Sending Log History Item Description Sending Log History You can also send the log history to the specified destinations manually Set the destinations at Destination in advance Aut...

Page 266: ...pecial standard sizes and custom sizes Values Cassette 1 16K ISO B5 Envelope DL 2 Envelope C5 Oufuku Hagaki 2 Custom 3 Cassettes 2 to 5 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Oufuku Hagaki Youkei 4 Youkei 2 Custom 3 2 P 5035i MFP P 6035i MFP only 3 The custom paper sizes are set for each cassette Refer to Custom Paper Size on page 8 13 Media type 4 4 ...

Page 267: ...9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufuku hagaki Youkei 4 Youkei 2 Custom 1 1 For instructions on how to specify the custom paper size refer to Custom Paper Size on page 8 13 Media Type 2 2 To change to a media type other than Plain refer to Media Type Setting on page 8 14 Select the media type Values Plain 60 to 105 g m2 Rough Transparency Vellum 60 to 63 g m2 Labels Rec...

Page 268: ...s Sound Item Description Buzzer Set options for buzzer sound during the machine operations Volume Set the buzzer volume level Value 0 Mute 1 Minimum 2 3 Medium 4 5 Maximum Key Confirmation Emit a sound when the operation panel and touch panel keys are pressed Value Off On Job Finish Emit a sound when a print job is normally completed Value Off On FAX Reception Only 1 1 Only on products with the fa...

Page 269: ...on is displayed on the screen to select original size Value Metric X 50 to 356 mm in 1 mm increments Y 50 to 216 mm in 1 mm increments Inch X 1 97 to 14 02 in 0 01 increments Y 1 97 to 8 50 in 0 01 increments X Length Y Width Default Original Size Set the default original size Value Metric A4 R A5 R A6 R B5 R B6 R Folio 216 340 mm Inch Letter R Legal Statement R Executive Oficio II Others 16K R Ho...

Page 270: ...to 356 mm in 1 mm increments Inch X 3 62 to 8 50 in 0 01 increments Y 6 38 to 14 02 in 0 01 increments MP Tray Size Register the custom paper size to be used in the multi purpose tray Value Metric X 70 to 216 mm in 1 mm increments Y 148 to 356 mm in 1 mm increments Inch X 2 76 to 8 50 in 0 01 increments Y 5 83 to 14 02 in 0 01 increments X Length Y Width P 4030i MFP P 4035i MFP Metric X 140 to 216...

Page 271: ...size is selected Select All Media Types for the paper source with any kind of paper loaded in the specific size Value All Media Types Plain Transparency Rough Vellum Labels Recycled Preprinted Bond Cardstock Color Prepunched Letterhead Envelope Thick High Quality Custom 1 to 8 Special Paper Action When printing on Prepunched Preprint and Letterhead punch holes might not be aligned or the print dir...

Page 272: ...edia type at multi purpose tray the name after change will be displayed Character Entry Method page 11 12 Common Settings Function Defaults Item Description File Format Select the default type of the files to be sent Value PDF High Comp PDF TIFF JPEG XPS Original Orientation Set the original orientation defaults Value Top Edge on Top Top Edge on Left Collate Set the defaults for Collate Value Off ...

Page 273: ...ginals set Value 100 Auto Continuous Scan Except FAX Set the continuous scan defaults Value Off On Continuous Scan FAX For details refer to the FAX Operation Guide File Name Entry Set an automatically entered name default for jobs Additional information such as Date and Time and Job No can also be set Value File Name Up to 32 characters can be entered Additional Info None Date and Time Job No Job ...

Page 274: ...imit Restrict the number of copies that can be made at one time Value 1 to 999 copies Common Settings Error Handling Item Description Duplexing Error Select what to do when duplex printing is not possible for the selected paper size and media type Value 1 sided Printed in 1 sided Display Error Message to cancel printing is displayed Paper Mismatch Error Select what to do when the selected paper si...

Page 275: ...of remaining toner becomes 5 If On is selected set the amount of remaining toner to alert The setting range is 5 to 100 in 1 increments Common Settings Keyboard Layout Item Description Keyboard Layout Change the layout of the touch panel keyboard used to enter characters Value QWERTY QWERTZ AZERTY Common Settings USB Keyboard Type Item Description USB Keyboard Type Select the type of USB keyboard ...

Page 276: ... of the application in the SD card Common Settings Display Status Log Item Description Display Status Log Set the display method of the Status Log Display Jobs Detail Status Value Show All My Jobs Only Hide All Display Jobs Log Value Show All My Jobs Only Hide All Display FAX Log 1 1 Only on products with the fax function installed Value Show All Hide All Common Settings Function Key Usage Item De...

Page 277: ...l regardless the zoom Auto Priority When a paper source of different size from the original is selected select whether automatic zoom reduce zoom is performed Value Off On Reserve Next Priority Specify whether the default screen appears when a subsequent copy job is reserved while printing is in progress To have the default screen appear select On Value Off On DP Read Action When the document proc...

Page 278: ...ng On select rules to forward from FAX 2 E mail Folder SMB and Folder FTP 2 Only on products with the fax function installed Destination Set the destination to which the original is forwarded One destination can be set Follow the steps below to register the destination Address Book Ext Address Book Address Entry E mail Address Entry folder Specifying Destination page 5 22 Color TIFF Compression Se...

Page 279: ...x you can set the maximum number of stored jobs Value number between 0 and 300 NOTE When 0 is set Quick Copy cannot be used Deletion of Job Retention This setting specifies that documents such as Private Printing Quick Copying or Proof and Hold Printing saved temporarily in the job box are automatically deleted after they have been saved for a set time Value Off 1 hour 4 hours 1 day 1 week NOTE Th...

Page 280: ...ils refer to Application on page 5 11 Internet Item Description Proxy Specify the proxy settings Value Off On Use Same Proxy Set whether or not the same proxy server is used for all protocols If the same proxy server is not used select Off Value Off On HTTP Proxy Server Set a proxy server HTTP Value Enter the proxy address and port number HTTPS Proxy Server Set a proxy server HTTPS This setup is a...

Page 281: ...n Guide User Login Job Accounting Configure settings related to machine management Overview of User Login Administration page 9 2 Overview of Job Accounting page 9 32 Unknown ID Job page 9 50 Address Book One Touch One Touch Key Address Book One Touch Address Book Defaults Item Description Sort Select the default sort setting of the address for the address book Value No Name Address Book One Touch...

Page 282: ...er to treat A4 size and Letter which are similar in size as the same size when printing Value Off A4 and Letter are not regarded as the same in size On A4 and Letter are regarded as the same in size The machine will use whichever size is in the paper source Duplex Select binding orientation for duplex mode Value 1 sided 2 sided Bind LongEdge 2 sided Bind ShortEdge Paper Output Select either the in...

Page 283: ...he paper feed will be from the MP tray regardless of what is set in the printer driver Paper Feed Mode While printing from the computer select how to feed paper when the paper source and type are specified Value Auto Search the paper source that matches the selected paper size and type Fixed Print on paper loaded in the specified paper source Auto cassette Change Select the following actions when ...

Page 284: ...k This setting is available when TCP IP is set to On DHCP Select whether or not to use the DHCP IPv4 server Value Off On Auto IP Select whether to use Auto IP Value Off On IP Address Set the IP addresses Value NOTE When DHCP is set to On this function will be grayed out and the value cannot be entered Subnet Mask Set the IP subnet masks Value NOTE When DHCP is set to On this function will be graye...

Page 285: ...gth 0 to 128 Default Gateway NOTE This function is displayed when IPv6 is set to On To enter Default Gateway set RA Stateless to Off RA Stateless Select whether to use RA Stateless Value Off On NOTE This function is displayed when IPv6 is set to On Selecting On displays IP address in IP Address Stateless after restarting the network DHCP Select whether to use the DHCP IPv6 server Value Off On NOTE...

Page 286: ...nt Transmission Select whether or not to send documents using SMB When selecting On set the SMB default Port Number Use the SMB default port 445 Value Off On Port 1 65535 LDAP Select whether or not to use LDAP Value Off On SNMP Select whether or not to communicate using SNMP 1 Value Off On SNMPv3 Select whether or not to communicate using SNMPv3 1 Value Off On HTTP Select whether or not to communi...

Page 287: ...SD Scan 1 Value Off On 1 The setting will be changed after restarting the device or the network for the machine Item Description WSD Print Set whether to use our proprietary web services WIA driver TWAIN driver and Network FAX driver use this Enhanced WSD web service 1 Value Off On 1 The setting will be changed after restarting the device or the network for the machine Item Description Enhanced WS...

Page 288: ...n according to the type of security employed by the LDAP server This setup is available when SSL is On 1 Value Off SSL TLS STARTTLS 1 LDAP must be set to On in Protocol Detail on page 8 29 LDAP Security User Property SMTP Security Select the communication protocol according to the type of security employed by the SMTP server This setup is available when SSL is On Value Off SSL TLS STARTTLS POP3 Se...

Page 289: ...proxy is used Value Enter the domain name System Network Optional Network NOTE This function is displayed when the optional Network Interface Kit or Wireless Network Interface Kit is installed Item Description Host Name Check the host name of the machine Host name can be changed from Embedded Web Server RX Changing Device Information page 2 39 TCP IP Setting For details on setting value refer to T...

Page 290: ...he detailed settings for wireless LAN can be changed Network Name SSID Set the SSID Service Set Identifier of the wireless LAN to which the machine connects NOTE Up to 32 characters can be entered Connection Mode Set the connection mode Value Ad Hoc Infrastructure NOTE Ad Hoc Directly communicates with the device without going through an access point This method cannot be used to connect to two or...

Page 291: ... Network System Network Interface Block Setting Item Description USB Host This locks and protects the USB memory slot USB host Value Unblock Block USB Device This locks and protects the USB interface connector USB Device Value Unblock Block USB Storage This locks and protects the USB memory slot Value Unblock Block NOTE This function is available when USB Host is set to Unblock Optional Interface ...

Page 292: ...Item Description Restart Restart the CPU without turning the power switch off Use this to deal with any unstable operation by the machine Same as the computer restart System Network RAM Disk Setting NOTE This function will not be displayed when the optional SSD is installed Item Description RAM Disk Setting A RAM disk can be created and its size can be set Creating a RAM disk makes it possible to ...

Page 293: ... SSD For details refer to the Data Security Kit E Operation Guide NOTE This function is displayed when the optional SSD is installed and the optional Data Security Kit is activated Data Sanitization Return the following information registered in the machine to the factory defaults Address Book Favorites System settings Fax transmission and reception forwarding data Transmission histories Data save...

Page 294: ...year month and date The year is displayed in Western notation Value Month Day Year Day Month Year Year Month Day Time Zone Set the time difference from GMT Choose the nearest listed location from the list If you select a region that utilizes summer time configure settings for summer time Auto Panel Reset If no jobs are run for a certain period of time automatically reset settings and return to the...

Page 295: ...rope Select the sleep level Set the Energy Saver mode to reduce power consumption even more than Quick Recovery mode Value Quick Recovery Energy Saver NOTE This function will not be displayed when the optional Network Interface Kit is installed Sleep Rules Select whether to use the Energy Saver mode for the following functions individually Network USB Cable Card Reader 1 FAX 2 Application Value Of...

Page 296: ...ucts with the fax function installed 2 Displayed when the optional Network Interface Kit or Wireless Network Interface Kit is installed Power Off Timer Select whether to turn off the power automatically after a period of inactivity Value 1 hour 2 hours 3 hours 4 hours 5 hours 6 hours 9 hours 12 hours 1 day 2 days 3 days 4 days 5 days 6 days 1 week Auto Error Clear If an error occurs during process...

Page 297: ...Lighter 2 1 0 Normal 1 2 3 Darker Send Box Auto Darkens or lightens overall background density when sending images or storing them in the Document Box Adjustment can be made in 7 levels Value 3 Lighter 2 1 0 Normal 1 2 3 Darker Print Density Adjust print density Adjustment can be made in 5 levels Value 1 to 5 Auto Color Correction This setting allows you to adjust the detection level used by the m...

Page 298: ...to Drum Refresh This machine automatically performs Auto Drum Refresh to keep the best image quality by monitoring its peripheral temperature and humidity Auto Drum Refresh is performed when the machine is powered on or recovered from Energy Saver mode Although you can select the time to perform Auto Drum Refresh normally set it to Normal If Off or Short is selected the best image quality may not ...

Page 299: ...NW User Property 9 23 Simple Login Settings 9 25 ID Card Settings 9 29 Using User Login Administration 9 31 Login Logout 9 31 User Login Administration on a PC 9 31 Overview of Job Accounting 9 32 Enabling Job Accounting 9 33 Job Accounting Access 9 34 Setting an Account 9 35 Adding an Account 9 35 Restricting the Use of the Machine 9 37 Editing an Account 9 38 Deleting an Account 9 40 Job Account...

Page 300: ... PCs To Manage the Users to Use TWAIN for Scanning TWAIN driver settings on the PC are necessary to manage the users that use TWAIN for scanning Refer to To Manage the Users to Scan Using TWAIN on page 9 16 To Manage the Users to Use WIA for Scanning WIA driver settings on the PC are necessary to manage the users that use WIA for scanning Refer to To Manage the Users to Scan Using WIA on page 9 17...

Page 301: ...tication based on Authentication Server Use a user property stored in Authentication Server to access the network authentication login page NOTE If the login user name entry screen appears during operations enter a login user name and password and press Login The factory default login user name and login password are set as shown below System Menu Counter System Menu Favorites Application 10 10 In...

Page 302: ...display the icon of registered function NOTE Pressing Domain displays the domain registration list Enter the domain name Up to 10 domain names can be registered Available Functions to Display on Desktop page 3 6 NOTE If the login user name and password are rejected check the following settings Network Authentication setting of the machine User property of the Authentication Server Date and time se...

Page 303: ...and administrator privileges is already stored Each user s properties are Machine Administrator User Name DeviceAdmin Login User Name P 4030i MFP P 4035i MFP 4000 P 5035i MFP 5000 P 6035i MFP 6000 Login Password P 4030i MFP P 4035i MFP 4000 P 5035i MFP 5000 P 6035i MFP 6000 Access Level Machine Administrator Administrator User Name Admin Login User Name Admin Login Password Admin Access Level Admi...

Page 304: ...ogin The factory default login user name and login password are set as shown below Item Descriptions User Name Enter the name displayed on the user list up to 32 characters Login User Name Enter the login user name to login up to 64 characters The same login user name cannot be registered Access Level Select Administrator or User for user access privileges NOTE Refer to the Character Entry Method ...

Page 305: ... Accounting on page 9 32 NOTE Press Menu and then Search Name or Search ID to search by account name or account ID Press Menu and then Sort Name or Sort ID to sort the account list E mail Address The user can register his her E mail address The registered address will be automatically selected for subsequent operations that need any E mail function Access Level 1 Select Administrator or User for u...

Page 306: ...d Restriction Select whether or not use of the send function is prohibited FAX TX Restriction 2 Select whether or not use of the fax send function is prohibited Storing Restr in Box 3 Select whether or not use of the box store function is prohibited Storing Restr in Memory Select whether or not use of the removable memory store function is prohibited 2 Only on products with the fax function instal...

Page 307: ...ion of the machine administrator you must log in with machine administrator authority You can only view user information if you log in as a regular user The factory default login user name and login password are set as shown below NOTE If the login user name entry screen appears during operations enter a login user name and password and press Login The factory default login user name and login pas...

Page 308: ...the user to delete and press 2 Press Yes in the deletion confirmation screen The selected user will be deleted NOTE Press Menu and then Sort Name and Sort Login User Name to sort the user list Press Menu and then Search Name or Search Login to search by name or login user name NOTE The default user with administrator rights cannot be deleted 10 10 System Menu Counter Admin Menu 1 1 End Admin Devic...

Page 309: ... entered at login Login Password Changes the password that is entered at login Up to 64 characters can be entered Access Level Displays the user s access level Account Name Displays the account where the user belongs E mail Address Changes the user s e mail address Up to 128 characters can be entered If you log in as a user and New Destination Entry is set to Prohibit you can only check the e mail...

Page 310: ...llowing restriction items are available Print Restriction Select whether or not use of the print function of the printer is prohibited Copy Restriction Select whether or not use of the copy print function is prohibited Send Restriction Select whether or not use of the send function is prohibited FAX TX Restriction 2 Select whether or not use of the fax send function is prohibited Storing Restr in ...

Page 311: ...3 Press User Login Setting and then User Account Lockout Settings NOTE If the login user name entry screen appears during operations enter a login user name and password and press Login The factory default login user name and login password are set as shown below System Menu Counter System Menu Favorites Application 10 10 Internet Address Book One Touch User Login Job Accounting 4 5 Close 2 1 Mode...

Page 312: ...Specify how many login retries are allowed until the account is locked out 1 to 10 times Lockout Duration Specify how long the account is to be locked out until it is unlocked 1 to 60 minutes Lockout Target Specify the extent to which the account lockout is applied You can select from All or Remote Login Only Remote Login Only locks out all operations from outside the operation panel Locked out Us...

Page 313: ...ion is selected the user does not have to type the name and password for each print job Prompt for name A screen for entering the user name and password will be displayed when attempting a printing The user name and password must be entered each time a printing is attempted Prompt for name and validate A screen for entering the user name and password will be displayed when attempting a printing Th...

Page 314: ...necessary in the TWAIN driver 1 Display the screen 1 Select Start button on the Windows All Programs Brand Name and then TWAIN Driver Setting TWAIN Driver screen appears 2 Click Edit 2 Configure the settings 1 Click User Authentication Settings 2 Select the checkbox beside Authentication and enter Login User Name and Password 3 Click OK NOTE For other settings of job accounting refer to Printing S...

Page 315: ...dows and enter Scanner in Program and File Search Click View scanners and cameras in the search list then the Scanners and Cameras screen appears 2 Select the same name as this machine from WIA Drivers and press Properties 2 Configure the settings 1 Select the checkbox beside Authentication on the Settings tab and enter Login User Name and Password 2 Click OK NOTE In Windows 8 click Search in char...

Page 316: ...ver 3 Click FAX TX Setting on the Printing Preferences window 2 Configure the settings 1 Select User Login on the Authentication tab 2 Set the User Login Administration Use Specific Login User Name This option can be used to specify a user name and password to use the same User login for every FAX job If this option is selected the user does not have to type the name and password for each FAX job ...

Page 317: ...n the user authentication type must be set to Local Authentication For details refer to Enabling User Login Administration on page 9 3 NOTE If the login user name entry screen appears during operations enter a login user name and password and press Login The factory default login user name and login password are set as shown below System Menu Counter System Menu Favorites Application 10 10 Interne...

Page 318: ...use the group authorization settings Network Authentication must be selected for the authentication method in Enabling User Login Administration on page 9 3 Select On for LDAP in Protocol Detail on page 8 29 NOTE If the login user name entry screen appears during operations enter a login user name and password and press Login The factory default login user name and login password are set as shown ...

Page 319: ...T TOOLS Enter the ID displayed on the group list between 1 and 4294967295 Group Name Enter the name displayed on the group list up to 32 characters Access Level Select Administrator or User for group access privileges Print Restriction Select whether or not to reject usage of print functions for the printer Copy Restriction Select whether or not to reject usage of copy functions Send Restriction S...

Page 320: ...p Press Save A new group is added on the group list NOTE If the login user name entry screen appears during operations enter a login user name and password and press Login The factory default login user name and login password are set as shown below NOTE Refer to Character Entry Method on page 11 12 for details on entering characters Model Name Login User Name Login Password P 4030i MFP P 4035i MF...

Page 321: ...uthentication Port Set the LDAP port number or use the default port 389 Name 1 2 2 If using Active Directory of Windows displayName of Attribute may be used as Name 1 Enter the LDAP Attribute to obtain the user name to be displayed from the LDAP server up to 32 characters Name 2 3 3 Name 2 can be left out When you assign displayName in Name 1 and department in Name 2 and if the value of displayNam...

Page 322: ...n Type and set the authentication method 9 Press E mail Address 10 Enter the LDAP Attribute to obtain the E mail address and press OK 11 Press Search Timeout to set the amount of time to wait before time out 12 Press or the numeric keys to enter the time and press OK 13 Press OK NOTE If the login user name entry screen appears during operations enter a login user name and password and press Login ...

Page 323: ...d then Simple Login 2 Press On or Off NOTE For user registration refer to Adding a User Local User List on page 9 5 To use Simple Login User Login Administration must be enabled in Enabling User Login Administration on page 9 3 NOTE If the login user name entry screen appears during operations enter a login user name and password and press Login The factory default login user name and login passwo...

Page 324: ...cify from network users select Network User The procedure differs depending on the transmission method selected NOTE If the login user name entry screen appears during operations enter a login user name and password and press Login The factory default login user name and login password are set as shown below System Menu Counter System Menu Favorites Application 10 10 Internet Address Book One Touc...

Page 325: ...name to be displayed and press OK 5 Press Password Login 6 Select On or Off 7 Press Icon NOTE Press Menu and then Sort Name and Sort Login User Name to sort the user list Press Menu and then Search Name or Search Login to search by name or login user name NOTE Refer to Character Entry Method on page 11 12 for details on entering characters NOTE Refer to Character Entry Method on page 11 12 for det...

Page 326: ...ounting Setting User Login Administration 8 Select the user icon to be displayed and press OK 3 Register the user Press Save Icon 10 10 System Menu Counter Female 2 Basket Trumpet Male 1 Cancel Soccer Piano Car Male 2 Tennis Guitar Bicycle Female 1 1 2 OK 1 2 ...

Page 327: ...tivated Card Authentication Kit B Card Authentication Kit on page 11 3 This function does not appear when the user logs in as a network authentication user NOTE If the login user name entry screen appears during operations enter a login user name and password and press Login The factory default login user name and login password are set as shown below System Menu Counter System Menu Favorites Appl...

Page 328: ...gure the settings The following settings can be selected Item Descriptions Keyboard Login When ID card authentication is enabled select whether or not login by keyboard is allowed Value Permit Prohibit Password Login Select whether or not to require password entry after authenticating by ID card Value Off On ...

Page 329: ...screen appears each time you use this machine Use the procedure below to login and logout Login If the login user name entry screen appears during operations log in by referring to Login Logout on page 2 9 Logout When the operations are complete press the Authentication Logout key to return to the login user name and login password entry screen User Login Administration on a PC If the following sc...

Page 330: ... the Scan Job Account by Using WIA To manage the scan job account by using WIA you need to configure the WIA driver settings on the computer connected to the machine Refer to Job Accounting for Scan Using WIA on page 9 43 To Manage the FAX Job Transmitted from a PC 1 To manage the number of FAX jobs transmitted from the PC you need to configure the settings by using the FAX Driver on the PC Refer ...

Page 331: ... a login user name and password and press Login The factory default login user name and login password are set as shown below NOTE To disable job accounting press Off When the display returns to System Menu default screen logout is automatically executed and the screen to enter the Account ID appears To continue the operation enter the Account ID System Menu Counter System Menu Favorites Applicati...

Page 332: ...er name entry screen appears during operations enter a login user name and password and press Login The factory default login user name and login password are set as shown below NOTE To select Network network authentication must be enabled and Ext must be selected for server type Enabling User Login Administration page 9 3 System Menu Counter System Menu Favorites Application 10 10 Internet Addres...

Page 333: ... up to 32 characters Account ID Enter the account ID as many as eight digits between 0 and 99999999 Restriction This prohibits printing scanning or restricts the number of sheets to load Refer to Restricting the Use of the Machine on page 9 37 NOTE If the login user name entry screen appears during operations enter a login user name and password and press Login The factory default login user name ...

Page 334: ...t 3 Activate or deactivate restriction 4 Press Save A new account is added on the Account List NOTE Refer to the Character Entry Method page 11 11 for details on entering characters NOTE Any Account ID that has already registered cannot be used Enter any other account ID Refer to Restricting the Use of the Machine on page 9 37 Input Limit Back Next Cancel Add Account Name AAA Del 3 32 A a ABC ...

Page 335: ...al Limits the number of sheets used for copying Printer Total Limits the number of sheets used for printing Scan Others Limits the number of sheets scanned excludes copying FAX Transmission Limits the number of sheets sent by fax This is displayed only on products with the fax function installed Item Descriptions Print Total Limits the total number of sheets used for copying and printing Scan Othe...

Page 336: ...ng operations enter a login user name and password and press Login The factory default login user name and login password are set as shown below NOTE Press Menu and then Search Name or Search ID to search by name or login user name Press Menu and then Sort Name and Sort ID to sort the user list System Menu Counter System Menu Favorites Application 10 10 Internet Address Book One Touch User Login J...

Page 337: ...the account information to be changed and change the account information 3 Press Save 4 Press Yes in the registration confirmation screen The account information is changed Account AAA AAA 10 10 System Menu Counter Account ID Scan Others Account Name 00000001 Cancel 1 2 Save Off Print Total Off ...

Page 338: ...h to delete and press 2 Press Yes in the deletion confirmation screen The account is deleted NOTE If the login user name entry screen appears during operations enter a login user name and password and press Login The factory default login user name and login password are set as shown below System Menu Counter System Menu Favorites Application 10 10 Internet Address Book One Touch User Login Job Ac...

Page 339: ...unting tab 2 Set the Account ID Use specific account ID Enter the Account ID Printing will be performed using the entered Account ID Prompt for account ID A screen for entering the Account ID will be displayed when attempting a printing The Account ID must be entered each time a printing is attempted Prompt for account ID and validate A screen for entering the Account ID will be displayed when att...

Page 340: ...ing TWAIN you need to configure the following settings by using the TWAIN Driver on the computer 1 Display the screen 1 Select Start button on the Windows All Programs Brand Name and then TWAIN Driver Setting TWAIN Driver screen appears 2 Click Edit 2 Configure the settings 1 Click User Authentication Settings 2 Select the checkbox beside Account and enter the account ID 3 Click OK NOTE In Windows...

Page 341: ... Click Start button on the Windows and enter Scanner in Program and File Search Click View scanners and cameras in the search list then the Scanners and Cameras screen appears 2 Select the same name as this machine from WIA Drivers and press Properties 2 Configure WIA Driver 1 Select the checkbox beside Account ID on the Settings tab and enter the Account ID 2 Click OK NOTE In Windows 8 click Sear...

Page 342: ...ed as the FAX Driver and select Printing preferences from the resulting pull down menu 3 Click FAX TX Setting in the Printing Preferences window 2 Configure the settings 1 Select Job Accounting on the Authentication tab 2 Set the Job Accounting Use Specific Account ID Enter the Account ID Transmission will be performed using the entered Account ID Prompt for Account ID A screen for entering the Ac...

Page 343: ...thod For details refer to Restricting the Use of the Machine page 9 37 and Print Accounting Report page 9 47 Value Total Individual Counter Limit When you add a new account you can change the default restrictions on the number of sheets used You can set any number from 1 to 9 999 999 The items that can be set differ depending on whether Split or Individual is selected for Copy Print Count Individu...

Page 344: ... the number of pages copied and printed and the total number of pages used You can also use FAX 1 by Duplex and by Combine to check the number of pages used 1 Only on products with the fax function installed Copy Total Displays the number of pages copied Printer Total Displays the number of pages printed Copy Print Total Displays the total number of pages used for copying and printing FAX 1 Displa...

Page 345: ...pare paper Check that A4 or Letter paper is loaded in the cassette 2 Display the screen 1 Press the System Menu Counter key 2 Press and then User Login Job Accounting NOTE If the login user name entry screen appears during operations enter a login user name and password and press Login The factory default login user name and login password are set as shown below ACCOUNT REPORT System Menu Counter ...

Page 346: ...Authentication and Accounting User Login Job Accounting Configuring Job Accounting 3 Print the report 1 Press Print Accounting Report 2 Press Yes on the screen to confirm the printing Accounting report is printed ...

Page 347: ...ist on page 9 5 If the user has already registered the account information the account ID entry would be skipped Refer to Adding a User Local User List on page 9 5 2 Proceed to complete the rest of the steps Logout When the operations are complete press the Authentication Logout key to return to the account ID entry screen Job Accounting on a PC If the following account ID entry screen appears on ...

Page 348: ...ogin Job Accounting 3 Press Unknown ID Job 2 Configure the settings Press Permit or Reject Item Descriptions Permit The job is permitted to be printed Reject The job is rejected not printed NOTE If the login user name entry screen appears during operations enter a login user name and password and press Login The factory default login user name and login password are set as shown below System Menu ...

Page 349: ...ollowing topics Regular Maintenance 10 2 Cleaning 10 2 Toner Container Replacement 10 5 Waste Toner Box Replacement 10 8 Troubleshooting 10 10 Solving Malfunctions 10 10 Responding to Messages 10 15 Adjustment Maintenance 10 25 Clearing Paper Jams 10 26 ...

Page 350: ...ned with alcohol or mild detergent Slit Glass When using the document processor clean the slit glass surface and the reading guide with the dry cloth CAUTION For safety always unplug the power cord before cleaning the machine IMPORTANT Do not use thinner or other organic solvents IMPORTANT Do not use water soap or solvents for cleaning NOTE Dirt on the slit glass or the reading guide may cause bla...

Page 351: ...oting Regular Maintenance Registration Roller 1 2 3 IMPORTANT Be careful not to touch the black transfer roller and brown transfer belt during cleaning as this may adversely affect print quality Transfer roller Black ...

Page 352: ...10 4 Troubleshooting Regular Maintenance 4 5 Vents Use a lint free cloth to clean dust and dirt away from the vents ...

Page 353: ...g a toner container that is not genuine may cause image defects and product failure The memory chip in the toner container of this product stores information necessary for improving customer convenience operation of the recycling system for used toner containers and planning and development of new products The stored information does not include information that makes it possible to identify indiv...

Page 354: ...10 6 Troubleshooting Regular Maintenance 3 4 5 NOTE When removing the toner container from the machine lift up the right hand side first IMPORTANT Do not touch the points shown below ...

Page 355: ... check that the new toner container is installed correctly in step 7 Return the exhausted toner container and waste toner box to your dealer or service representative The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations ...

Page 356: ...aintenance Waste Toner Box Replacement When the touch panel shows Waste toner box is full immediately replace the waste toner box 1 2 3 CAUTION Do not attempt to incinerate parts which contain toner Dangerous sparks may cause burns ...

Page 357: ...enance 4 5 NOTE Return the exhausted toner container and waste toner box to your dealer or service representative The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations ...

Page 358: ...he message and respond accordingly page 10 15 Is the machine in Sleep mode Press any key on the operation panel to recover the machine from Sleep mode page 2 15 Blank sheets are ejected Are the originals loaded correctly When placing originals on the platen place them face down and align them with the original size indicator plates page 5 2 When placing originals in the document processor place th...

Page 359: ...umidity or temperature rapidly changes Use in an environment that has suitable humidity Run Drum Refresh page 10 25 Images are skewed Are the originals loaded correctly When placing originals on the platen align them with the original size indicator plates page 5 2 When placing originals in the document processor align the original width guides securely before placing the originals page 5 3 Is the...

Page 360: ...r on the machine after connecting the printer cable Is the print job paused Resume printing page 7 4 Cannot print with USB memory USB memory not recognized Is the USB host blocked Select Unblock in the USB host settings page 8 34 Check that the USB memory is securely plugged into the machine Dirt on the top edge or back of the paper Is the interior of the machine dirty Clean the interior of the ma...

Page 361: ...re is still no improvement change the value to High 2 The altitude is 1500 m or higher and dots appear in the image Press the System Menu Counter key Adjustment Maintenance Service Setting Altitude Adjustment and then select High 1 If there is still no improvement change the value to High 2 Print on the back of the sheet is visible on the front Set Prevent Bleed through to On page 6 14 page 8 16 T...

Page 362: ...nd backslash from Login User Name page 5 26 Has Login Password been entered properly Check the login password page 5 26 Have exceptions for Windows Firewall been configured properly Configure exceptions for Windows Firewall properly page 3 31 Do the time settings for the equipment domain server and data destination computer differ Set the equipment domain server and data destination computer to th...

Page 363: ...the paper in the currently selected paper source page 3 12 Add the following paper in the multi purpose tray Does the selected paper size matches the paper size loaded in the specified paper source Press Continue to continue printing Press Cancel to cancel the job Is the indicated cassette out of paper Load paper Press Paper Selection to select the other paper source Press Continue to print on the...

Page 364: ...able Press Continue to continue printing Press Cancel to cancel the job The machine may reproduce the same originals by arranging the following settings Uncheck RAM Disk in the Device Settings tab of the printer s properties NOTE If you unchecked the RAM Disk check the RAM Disk again after the printing is completed If not print speed may be reduced Cannot process this job 1 This job is canceled be...

Page 365: ...incorrect when processing the job externally The job is canceled Press End Incorrect box password The box password was incorrect when processing the job externally The job is canceled Press End Incorrect Login User Name or Password 1 The login user name or password was incorrect when processing the job externally The job is canceled Press End Inner tray is full of paper Remove paper from the inner...

Page 366: ... When Auto Error Clear is set to On processing resumes automatically after a set amount of time elapses For details on Auto Error Clear refer to Auto Error Clear on page 8 39 The process cannot be performed due to insufficient memory The job is canceled Press End The machine may reproduce the same originals by arranging the following setting Decrease Image Quality of File Format Unable to continue...

Page 367: ...RAM disk If the optional RAM dis is installed increase the RAM disk size by changing RAM Disk Setting in System Menu NOTE The range of RAM disk size can be increased by selecting Printer Priority in Optional Memory Removable memory error Is writing to a removable memory prohibited An error occurred in the removable memory The job stopped Press End The possible error codes and their descriptions ar...

Page 368: ...rder and place them again Press Continue to resume printing Press Cancel to cancel the job Replace MK Replacement of the parts in the maintenance kit is necessary at every 300 000 pages P 4030i MFP P 4035i MFP or 500 000 pages P 5035i MFP P 6035i MFP of printing and requires professional servicing Contact your Service Representative Running security function Running security function Please wait 1...

Page 369: ...ging the following settings Select Copy Priority of Optional Memory in System Menu NOTE Before changing the Optional Memory setting contact your administrator Send Error 1 An error has occurred during transmission The job is canceled Press End Refer to Responding to Send Error for the error code and corrective actions page 10 23 SSD error An error has occurred on SSD Job is canceled Press End The ...

Page 370: ...chine Perform Format on this machine page 7 13 This user account is locked out Contact administrator Job is canceled Press End Toner is empty Replace the toner container page 10 5 Toner is low Replace when empty It is almost time to replace the toner container Obtain a new toner container Message Checkpoints Corrective Actions Reference Page Unknown Toner Installed PC Does the installed toner cont...

Page 371: ...imit Failed to send via FTP Check the FTP settings Login user name and login password NOTE If the sender is a domain user specify the domain name Path Folder share permissions of the recipient 1103 Failed to send via SMB Check the SMB settings Login user name and login password NOTE If the sender is a domain user specify the domain name Path Folder share permissions of the recipient page 5 26 1132...

Page 372: ...o send via FTP Check the network The network cable is connected The hub is not operating properly The server is not operating properly Check the following of the FTP server Is FTP available The server is not operating properly Failed to send the e mail Check the network The network cable is connected The hub is not operating properly The server is not operating properly 2201 2202 2203 2231 Failed ...

Page 373: ...ite dots from the printout 1 Display the screen 1 Press the System Menu Counter key 2 Press Adjustment Maintenance and then Drum Refresh 2 Perform the drum refresh Press Start to perform Drum Refresh NOTE Drum Refresh cannot be performed while printing Execute Drum Refresh after the printing is done ...

Page 374: ...red The machine resumes with the page that was printing when the jam occurred Paper Jam Location Indicator Paper Jam Location Reference Page A Multi Purpose Tray page 10 27 B Cassettes 1 to 5 page 10 28 C Duplex Unit page 10 29 D Inside the Machine page 10 30 E Inner Tray Inside Rear Cover page 10 31 F Document Processor page 10 32 10 10 Open cassette 1 and remove paper Set cassette 1 JAM 0501 Pap...

Page 375: ... tears during removal be sure to remove any loose scraps of paper from inside the machine Scraps of paper left in the machine could cause subsequent jamming Multi Purpose Tray 1 2 CAUTION The fixing unit is extremely hot Take sufficient care when working in this area as there is a danger of getting burned ...

Page 376: ...10 28 Troubleshooting Troubleshooting Cassettes 1 to 5 Procedures for handling a paper jam in Cassettes 1 to 5 are all the same This section explains procedures using Cassette 1 as an example 1 2 ...

Page 377: ...10 29 Troubleshooting Troubleshooting Duplex Unit 1 2 3 ...

Page 378: ...Machine 1 2 3 If the jammed paper appears to be pinched by rollers pull it along the normal running direction of the paper If you cannot find a paper jam try checking inside the rear of the printer Refer to Inner Tray Inside Rear Cover on page 10 31 4 ...

Page 379: ... Inner Tray Inside Rear Cover 1 2 3 If you cannot find a paper jam try checking inside the rear of the machine 4 CAUTION The fixing unit is extremely hot Take sufficient care when working in this area as there is a danger of getting burned ...

Page 380: ...10 32 Troubleshooting Troubleshooting Document Processor 1 2 3 4 ...

Page 381: ...10 33 Troubleshooting Troubleshooting 5 ...

Page 382: ...r Entry Method 11 12 Entry Screens 11 12 Entering Characters 11 14 Paper 11 15 Basic Paper Specifications 11 15 Choosing the Appropriate Paper 11 16 Special Paper 11 19 Specifications 11 23 Common Functions 11 23 Copy Functions 11 25 Printer Functions 11 25 Scanner Functions 11 26 Document Processor 11 26 Paper Feeder 500 sheet Option 11 27 Glossary 11 28 ...

Page 383: ...t The following optional equipment is available for the machine 1 PF 320 2 PT 320 P 5035i MFP P 6035i MFP only 3 Card Authentication Kit B 4 Expansion Memory 7 IB 50 8 IB 51 Software option 9 Data Security kit E 10 UG 33 11 USB Keyboard 6 HD 6 HD 7 5 SD Memory Card SDHC Memory Card ...

Page 384: ...sh paper to be stacked with the printed side facing up reverse order The rear tray can only be used for printing from a PC Installing the Rear Tray 1 Install the paper stopper according to the size of paper to be used 2 Install the rear tray on the rear of the machine 3 Card Authentication Kit B Card Authentication Kit User login administration can be performed using ID cards To do so it is necess...

Page 385: ...ge metal object before handling the memory modules Or wear an antistatic wrist strap if possible when you install the memory modules Installing the Memory Modules 1 Power off the machine and unplug the power cord 2 Remove the covers 3 Remove the memory module from its package 4 With the memory connection terminal pointing toward the socket align the cut out part with the socket terminal and insert...

Page 386: ... fonts macros and overlays The machine is equipped with a slot for an SDHC memory card with a maximum size of 32 GB and an SD memory card with a maximum size of 2 GB Reading the SD SDHC Memory Card Once inserted in the machine s slot the contents of the SD SDHC memory card can be read from the operation panel or automatically when you power on or reset the machine Installing and Formatting the SD ...

Page 387: ...card into the SD SDHC memory card slot 5 Replace the covers and close the rear cover 6 Insert the power cord into the socket and turn on the power switch 7 Format the SD SDHC memory card from the operation panel For the procedure for formatting refer to Format SD Card on page 8 19 ...

Page 388: ... enables high speed printing of multiple copies using an electric sort function Also you can use the Document Box functions For details refer to What is Document Box on page 5 41 Installing SSD 1 Power off the machine and unplug the power cord 2 Open the rear cover and remove the two covers 3 Remove the cover Check that the indicators are off ...

Page 389: ...ix Optional Equipment 4 Insert straight into the Option Interface Slot 5 Fix it with the 2 screws 6 Replace the covers and close the rear cover 7 Insert the power cord into the socket and turn on the power switch ...

Page 390: ... Manual The installation method is the same as for SSD Refer to HD 6 HD 7 SSD on page 11 7 9 Data Security Kit E Data Security Kit The Data Security Kit overwrites all unnecessary data in the storage area so that it cannot be retrieved The Data Security Kit encrypts data before storing it in the SSD It guarantees higher security because no data cannot be decoded by ordinary output or operations 10...

Page 391: ...pear go to Step 5 To use the application as a trial press Trial without entering the license key Application Data Security Kit Card Authentication Kit ThinPrint Option 1 1 This can be used on a trial basis for a limited time NOTE Restrictions such as the number of times the application can be used during the trial period differ depending on the application If you change the date time while using t...

Page 392: ...the desired application and press You can view detailed information on the selected application NOTE Icons of activated application are displayed in the Home screen NOTE If the login user name entry screen appears during operations enter a login user name and password and press Login The factory default login user name and login password are set as shown below Model Name Login User Name Login Pass...

Page 393: ...acter to enter 3 ABC Symbol Select the characters that are entered To enter symbols or numbers select Symbol 4 A a a A Press to switch between upper case and lower case 5 Cursor Key Press to move the cursor on the display 6 Input Limit Display Displays maximum number of characters and the number of characters entered 7 Delete Key Press to delete a character to the left of the cursor 8 Space Key Pr...

Page 394: ...enter a number or symbol not shown in the keyboard press the cursor key and scroll the screen to view other numbers or symbols to enter Input Limit Back Next Cancel AB Del 2 32 ABC A a Q W E R T Y U I O P A S D F G H J K L _ Z X C V B N M Add Name Input Limit Symbol Del 3 32 Back Next Cancel Add Name 1 2 3 4 5 6 7 8 9 0 123 䯹 13 ...

Page 395: ...e entered characters are registered Input Limit Back Next Cancel L Del 1 32 ABC A a Q W E R T Y U I O P A S D F G H J K L _ Z X C V B N M Add Name Input Limit Back Next Cancel Add Name p o i t r q l u y e w k g f a j h d s v c x z List Del 5 32 A a m n b ABC 1 3 2 4 5 6 8 7 Input Limit Back Next Cancel List A Del 6 32 ABC A a Q W E R T Y U I O P A S D F G H J K L _ Z X C V B N M Add Name Input Lim...

Page 396: ...ity of paper Poor quality paper may result in unsatisfactory output Basic Paper Specifications The following table lists the specifications of paper that is supported with this machine Refer to the subsequent sections for further details We are not responsible for the problems occurred from the use of paper that does not conform to our specifications Criteria Specifications Weight Cassettes 60 to ...

Page 397: ...f paper may produce harmful fumes from the heat of printing and may damage the drum Be sure to use the standard paper that contains at least 80 pulp i e not more than 20 of the total paper content consists of cotton or other fibers Supported Paper Sizes Paper of the following sizes is supported by the machine Measurements in the table take into account a 0 7 mm dimensional accuracy for length and ...

Page 398: ... humidity causes paper to become damp making the edges expand so it appears wavy Low relative humidity causes paper to lose moisture making the edges tighten and weakening print contrast Wavy or tight edges may cause the paper to slip when it is supplied Try to keep the moisture content between 4 to 6 To maintain the right level of moisture content bear in mind the following considerations Store p...

Page 399: ...ess Paper whiteness affects print contrast Use whiter paper for sharper brighter copies Quality Machine problems may occur if sheet sizes are not uniform or if corners are not square edges are rough sheets are uncut or edges or corners are crushed In order to prevent these problems be especially careful when you cut the paper yourself Packaging Choose paper that is properly packaged and stacked in...

Page 400: ... Thus special paper is more likely than regular paper to cause printing problems Before purchasing special paper in volume try testing a sample to ensure the print quality is satisfactory General precautions when printing onto special paper are given below Note that we are not responsible for any harm to the user or damage to the machine caused by moisture or specifications of special paper Select...

Page 401: ...d by the force applied in the machine The carrier sheet bears the top sheet until the label is used This composition of labels may cause more problems The label surface must be covered completely with the top sheet Gaps between labels may cause peeling of labels resulting in a serious failure Some label paper has large margins on the top sheet When using such paper do not peel these margins from t...

Page 402: ...u are ready to use them Keep the following points in mind Do not use envelopes with exposed adhesive In addition do not use the type of envelope in which the adhesive is exposed after the top layer is peeled off Serious damage may be caused if the paper covering the adhesive comes off in the machine Do not use envelopes with certain special features For example do not use envelopes with a grommet ...

Page 403: ...specifications listed on page 11 15 The colored ink must be able to withstand the heat of printing It must be resistant to silicone oil as well Do not use paper with a treated surface such as glossy paper used for calendars Recycled Paper Recycled paper must conform to the specifications listed on page 11 15 however its whiteness may be considered separately NOTE Before purchasing recycled paper i...

Page 404: ...ty Custom 1 to 8 Paper Size Cassette A4 A5 A6 1 B5 B6 1 Letter Legal Statement Executive Oficio II Folio 216 340 mm 16K ISO B5 Envelope DL 1 Envelope C5 Oufuku Hagaki 1 Custom 1 P 5035i MFP P 6035i MFP only Multi Purpose Tray A4 A5 A6 B5 B6 Folio 216 340 mm Letter Legal Statement Executive Oficio II 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufuku...

Page 405: ...ment Temperature 10 to 32 5 C 50 to 90 5 F Humidity 15 to 80 Altitude 2 500 m 8 202 ft maximum Brightness 1 500 lux maximum Dimension W D H P 4030i MFP P 4035i MFP 18 11 16 17 15 16 22 5 8 475 455 575 mm P 5035i MFP P 6035i MFP 18 11 16 17 15 16 23 1 4 475 455 590 mm without document processor tray Weight P 4030i MFP P 4035i MFP Approx 41 8 lb Approx 19 0 kg P 5035i MFP P 6035i MFP Approx 44 22 lb...

Page 406: ...e Preset Zoom Continuous Copying 1 to 999 sheets Resolution 600 600 dpi Supported Original Types Sheet Book 3 dimensional objects maximum original size Legal Folio Original Feed System Fixed Item Description Printing Speed Same as Copying Speed First Print Time A4 feed from Cassette Black and White P 4030i MFP P 4035i MFP 9 0 seconds or less P 5035i MFP P 6035i MFP 8 0 seconds or less Resolution F...

Page 407: ...mages min Color 17 Images min A4 landscape 300 dpi Image quality Text Photo original Interface Ethernet 10 BASE T 100 BASE TX 1000 BASE T USB Transmission System SMB SMTP FTP FTP over SSL USB TWAIN 2 WIA 3 WSD 2 Available Operating System Windows XP Windows Server 2003 Windows Vista Windows Server 2008 Windows Server 2008 R2 Windows 7 Windows 8 Windows Server 2012 3 Available Operating System Wind...

Page 408: ...nvelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Oufuku Hagaki Youkei 4 Youkei 2 Custom 92 162 to 216 356 mm Supported Paper Paper weight 60 to 120 g m Media types Plain Rough Recycled Preprinted Bond Color Colour Prepunched Letterhead Envelope High Quality Custom 1 to 8 Dimensions W D H 15 16 1 8 4 3 4 380 410 121 mm Weight 8 8 lbs or less 4 0 kg or less NOTE Consult your dealer or s...

Page 409: ... 5353 If a firewall is enabled the user must check that UDP port 5353 is left open so that Bonjour will run correctly Some firewalls are set up so as to reject only certain Bonjour packets If Bonjour does not run stably check the firewall settings and ensure that Bonjour is registered on the exceptions list and that Bonjour packets are accepted If you install Bonjour on Windows XP Service Pack 2 o...

Page 410: ...dress An Internet protocol address is a unique number that represents a specific computer or related device on the network The format of an IP address is four sets of numbers separated by dots e g 192 168 110 171 Each number should be between 0 and 255 IPP IPP Internet Printing Protocol is a standard that uses TCP IP networks such as the Internet to enable print jobs to be sent between remote comp...

Page 411: ... This information is the Router Advertisement RA ICMPv6 stands for Internet Control Message Protocol and is a IPv6 standard defined in the RFC 2463 Internet Control Message Protocol ICMPv6 for the Internet Protocol Version 6 IPv6 Specification Send as E mail A function to send the image data stored in the machine as an E mail attachment E mail addresses can be selected from the list or entered at ...

Page 412: ...nical specification for connecting scanners digital cameras and other image equipment to computers The TWAIN compatible devices enable you to process image data on any relevant application software TWAIN is adopted on a large amount of graphic software e g Adobe Photoshop and OCR software USB Universal Serial Bus 2 0 A USB interface standard for Hi Speed USB 2 0 The maximum transfer rate is 480 Mb...

Page 413: ...ollate 6 10 Default 8 15 Color Selection 6 12 Default 8 15 Combine 6 16 Common Settings 8 11 Default Screen 8 11 Display Status Log 8 19 Error Handling 8 17 Format SD Card 8 19 Format SSD 8 18 Function Defaults 8 15 Function Key Usage 8 19 Keyboard Layout 8 18 Low Toner Alert Level 8 18 Measurement 8 17 Original Settings 8 12 Paper Settings 8 13 Preset Limit 8 17 Sound 8 11 USB Keyboard Type 8 18 ...

Page 414: ...ling Box 8 22 Sub Address Box 8 22 Document Processor How to Load Originals 5 3 Loading Originals 5 3 Originals Not Supported by the Document Processor 5 3 Originals Supported by the Document Processor 5 3 Part Names 2 2 dpi 11 29 Drum Refresh 8 41 Duplex 6 18 Duplex 2 sided Original 6 22 Duplex Cover 2 3 E EcoPrint 6 12 11 29 Default 8 16 Printer 8 25 Edit Destination Address Book 8 23 Address Bo...

Page 415: ...ing Status 7 2 Detailed Information 7 8 Detailed Information of Histories 7 11 Details of the Status Screens 7 4 Displaying History Screen 7 10 Displaying Status Screens 7 3 Pause and Resumption 7 12 Sending the Log History 7 11 Job Accounting Adding an Account 9 35 Counting the Number of Pages Printed 9 46 Default Setting 9 45 Deleting an Account 9 40 Editing an Account 9 38 Enabling Job Accounti...

Page 416: ...nal Applications 11 10 Optional Function 8 37 Optional Memory 8 36 Optional Network Basic 8 32 Wireless Network 8 33 Original Custom Original Size 8 12 Default Original Size 8 12 Settings 8 12 Original eject table 2 2 Original Image 6 11 Default 8 15 Original Orientation 6 10 Default 8 15 Original Settings 8 12 Original Size 6 8 Original Size Indicator Plates 2 2 Original SSLeay License 1 8 Origin...

Page 417: ...Stateless 11 30 Settings 8 28 RAM Disk Setting 8 35 Raw Port Protocol Detail 8 29 Rear Cover 2 2 Rear Tray 2 4 11 3 Recycled Paper 11 22 Regarding Trade Names 1 7 Registration Roller 2 4 Regular Maintenance 10 2 Toner Container Replacement 10 5 Waste Toner Box Replacement 10 8 Remaining amount of toner 7 15 Report Admin Report Settings 8 7 Report Print 8 6 Result Report Settings 8 8 Sending Log Hi...

Page 418: ... Tray 2 3 Symbols 1 2 System Menu 8 2 Address Book One Touch 8 23 Adjustment Maintenance 8 40 Application 8 23 Cassette MP Tray Settings 8 9 Common Settings 8 11 Copy 8 20 Date Timer Energy Saver 8 37 Document Box 8 22 FAX 8 22 Home 3 4 Internet 8 23 Language 8 6 Operation Method 8 2 Printer 8 25 Quick Setup Wizard 2 17 Report 8 6 Send 8 21 System Network 8 27 User Login Job Accounting 8 24 9 2 Us...

Page 419: ...d Settings 9 29 Local Authentication 9 19 Login 2 9 Logout 2 10 Obtain NW User Property 9 23 Overview of User Login Administration 9 2 Printing 9 15 Simple Login Settings 9 25 TWAIN 9 16 User Account Lockout Setting 9 13 WIA 9 17 User Login Job Accounting Job Accounting 9 32 Unknown ID Job 9 50 User Login 9 2 User Property 8 9 W Waste Toner Box 2 4 Waste Toner Box Replacement 10 8 WIA 11 31 Settin...

Page 420: ......

Page 421: ...First edition 2014 1 2P6GEEN000 TA Triumph Adler GmbH Betriebsstätte Norderstedt Ohechaussee 235 22848 Norderstedt Germany ...

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