Toshiba Strata CTX28, User Manual

Page: 29 / 96

Getting Started
Step 3: Record Your Personal Greeting(s)
Strata CTX28 Voice Processing User Guide 06/04
17
Step 3: Record Your Personal Greeting(s)
The tutorial now prompts you to record your personal greeting. This greeting becomes
your Personal Greeting #1. You can record up to six other greetings (see
“Create or
Record Over a Personal Greeting” on page 47 for instructions).
Personal greetings should be informative and advise callers when you will be
available to return their calls or respond to their messages. You can update personal
greetings as often as you want.
Sample Greeting
“Hi. This is Mary Smith of the Toshiba Marketing Department. It is Monday, June 19,
and I am in the office today. I am either on the telephone or have stepped away for a
few minutes and your call has been forwarded to my voice mailbox. If at the tone you
leave a detailed message and a telephone number where I can reach you, I will be
happy to return your call.”
1. At the tone, begin
recording your greeting.
The following information should be included in your
Personal Greeting:
•
Your name
•
Company and/or department
•
Date
•
Your availability
•
Instructions to leave a detailed message
•
Call coverage options
2. Press when done. Your voice mail system plays your greeting.
3. After your greeting plays,
press:
To accept the
recording Your greeting becomes Personal Greeting #1 and your
voice mail system prompts you to change your
security code.
Re-record Your voice mail system returns you to the record your
greeting prompt.