Toshiba E studio 232/282/202l User Functions Manual Download Page 34 | Manualshive

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1.MANAGING ADDRESS BOOK (ADDRESS MENU)

2.MANAGING GROUPS (Cont.)

1

Searching Groups

The following procedure describes how to search for groups in the Address Book. This function is useful
to find the contact that you want to edit.
You can search for the groups by entering the ID number or the search string.

Searching a Group by ID Number

1

Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.

2

Press the [ADDRESS] button, and then press the [GROUP] button on
the touch panel.

• The GROUP screen is displayed.

3

Press the [KNOWN ID] button.

• The KNOWN ID screen is displayed.

4

Enter the ID Number using the digital keys and press the [ENTER] but-
ton.

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Summary of Contents for E studio 232/282/202l

Page 1: ...MULTIFUNCTIONAL DIGITAL SYSTEMS User Functions Guide ...

Page 2: ...ademarks of Microsoft Corporation in the US and other countries Apple AppleTalk Macintosh Mac TrueType and LaserWriter are trademarks of Apple Computer Inc in the US and other countries Postscript is a trademark of Adobe Systems Incorporated Netscape is a trademark of Netscape Communications Corporation IBM AT and AIX are trademarks of International Business Machines Corporation NOVELL NetWare and...

Page 3: ...t Counters 51 Deleting All Department Codes 52 Registering a New Department Code 53 Editing the Department Code 56 Deleting the Department Code 60 Resetting the Counter of Each Department 62 Setting Output Limitations for All Departments 64 3 SETTING ITEMS USER 65 1 SETTING GENERAL FUNCTIONS 66 Setting the Auto Clear Mode 66 Changing the Display Language 67 Setting the Reversed Display Mode 68 2 S...

Page 4: ...152 7 SETTING E MAIL FUNCTIONS 153 Setting the Scan to E mail Message Properties 153 Setting the Scan to E mail Fragmentation 154 8 SETTING INTERNET FAX FUNCTIONS 155 Setting the Internet Fax Message Properties 155 Setting the Internet Fax Fragmentation 156 Setting the Internet Fax Body String Transmission 157 9 SETTING SECURE PDF FUNCTIONS 158 10 SETTING LIST REPORT 160 Setting the Transmission R...

Page 5: ...ent Select and read the manual best suited to your needs Quick Start Guide This Quick Start Guide describes the initial setup method of this equip ment and accessories of this product such as operator s manuals and CD ROMs Operator s Manual Basic Functions This Operator s Manual Basic Functions describes how to use the basic functions of this equipment mainly focusing on the copying function Also ...

Page 6: ...ng from Microsoft Windows Apple Mac OS and UNIX computers and print to the equipment Scanning Guide This Scanning Guide explains how to operate the scanning function of this equipment e Filing Guide This e Filing Guide explains how to operate the e Filing function using the TWAIN driver File Downloader and e Filing web utility Network Fax Guide This Network Fax Guide explains how to use the networ...

Page 7: ...e of Adobe Systems Incorporated User Management Guide This User Management Guide describes how to manage this equipment using the functions of Department Management User Management Setting and User Authentication for Scan to E mail e BRIDGE Viewer The e BRIDGE Viewer provides the functions to view and find the docu ments in e Filing boxes on the TOSHIBA e STUDIO MULTIFUNC TIONAL DIGITAL SYSTEMS fr...

Page 8: ...that may be useful for the operation of this equipment with the following signage Indicates a potentially hazardous situation which if not avoided may result in minor or moderate injury partial damage of the equipment or surrounding assets or loss of data Indicates a procedure you should follow to ensure the optimal performance of the equipment and problem free copying Describes handy information ...

Page 9: ...About Managing Contacts in Address Book 8 Registering Contacts 9 Editing Contacts 12 Deleting Contacts 14 Searching Contacts 16 2 MANAGING GROUPS 20 About Managing Groups in Address Book 20 Creating New Group 21 Editing Groups 24 Deleting Groups 30 Searching Groups 32 ...

Page 10: ...mission type ECM Quality transmission Line select and subaddress settings You can register the E mail addresses in the Address Book however you can use them to specify the destinations for Scan to E mail or Internet Fax only when the Scanner Kit is installed or when the Printer Scanner Kit is installed You can register the fax numbers in the Address Book however you can use them to specify the des...

Page 11: ...Functions menu 2 Press the ADDRESS button and then press the ADDRESS BOOK button on the touch panel The ADDRESS BOOK screen is displayed 3 Press undefined button that you want to register new contact and press the ENTRY button The ADDRESS BOOK REGISTRATION screen is displayed If the touch panel does not display an undefined contact press the Next button to display the next screen ...

Page 12: ...ontact CORP Enter the company name of the contact DEPT Enter the department name of the contact KEYWORD Enter the keyword of the contact This keyword can be used to search for this contact You must at least enter either the FIRST NAME or LAST NAME button and either the FAX NO or E MAIL button to register the contact If you enter in the FAX NO and 2ND FAX three seconds pause is added for dialing th...

Page 13: ...e the Quality TX or OFF button to disable the Quality TX LINE SELECT Select the line to be used for the fax transmission Press the LINE1 button to use the Line 1 or LINE2 button to use Line 2 The LINE2 button can be selected only when the optional 2nd line board is installed SUB Enter the mailbox number if you want to send originals to the mailbox in the remote fax SID Enter the password to input ...

Page 14: ...ess the ADDRESS button and then press the ADDRESS BOOK button on the touch panel The ADDRESS BOOK screen is displayed 3 Press the contact that you want to edit and press the EDIT button The ADDRESS BOOK EDIT screen is displayed If the touch panel does not display the contact that you want to edit press the Next button to display the next screen You can quickly search for the contact that you want ...

Page 15: ...he OPTION button to specify the default settings for a fax transmission This is available only when the optional fax unit is installed 6 Specify the items as you required For the description of each item see the Step 6 in the procedure of Registering Contacts in the previous sec tion 7 Press the ENTER button to save option settings 8 Press the ENTER button to save the contact The contact is edited...

Page 16: ... the control panel to enter the User Functions menu 2 Press the ADDRESS button and then press the ADDRESS BOOK button on the touch panel The ADDRESS BOOK screen is displayed 3 Press the contact that you want to delete and press the DELETE but ton The delete confirmation screen is displayed If the touch panel does not display the contact that you want to delete press the Next button to display the ...

Page 17: ...15 1 4 Press the YES button to delete the contact or the NO button to cancel deleting When you press the YES button the selected contact is deleted ...

Page 18: ...search for the contacts by entering an ID number or the search strings Searching a Contact by ID Number 1 Press the USER FUNCTIONS button on the control panel to enter the User Functions menu 2 Press the ADDRESS button and then press the ADDRESS BOOK button on the touch panel The ADDRESS BOOK screen is displayed 3 Press the KNOWN ID button The KNOWN ID screen is displayed 4 Enter the ID Number usi...

Page 19: ...ntact See Editing Contacts for the instruction to edit the contact P 12 Searching Contacts by Entering Search String 1 Press the USER FUNCTIONS button on the control panel to enter the User Functions menu 2 Press the ADDRESS button and then press the ADDRESS BOOK button on the touch panel The ADDRESS BOOK screen is displayed 3 Press the SEARCH ADDRESS button The SEARCH ADDRESS screen is displayed ...

Page 20: ...e search string When you press each button the input screen is displayed 5 Enter the search string using the keyboard and digital keys and press the ENTER button It will search for the contacts that contain the search text in the specified items 6 Specify the search string in the items that you require and press the SEARCH button ...

Page 21: ...touch panel displays the screen that contains the searched con tacts Press the contact and press the ENTER button to edit the con tact information See Editing Contacts for the instruction to edit the contact P 12 ...

Page 22: ... one destination If you select the contact that contains both fax number and E mail address it results in two destinations in the group You can register the E mail addresses in the Groups however you can use them to specify the desti nations for Scan to E mail or Internet Fax only when the Scanner Kit is installed or when the Printer Scanner Kit is installed You can register the fax numbers in the...

Page 23: ...s the ADDRESS button and then press the GROUP button on the touch panel The GROUP screen is displayed 3 Press undefined button that you want to create a new group and press the ENTRY button The GROUP NO REGISTRATION screen is displayed If the touch panel does not display an undefined group press the Next button to display the next screen 4 Press the GROUP NAME button The input screen is displayed ...

Page 24: ...yed 7 Select the contacts that you want to add to the group and then press the ENTER button To add or remove the contacts by selecting each contacts manually see Adding or Removing Contacts P 26 To add the contacts by searching them with the ID number see Adding Contacts by Searching with ID Num ber P 27 To add the contacts by searching them with search string see Adding Contacts by Searching with...

Page 25: ...23 1 8 New Group is created and appears on the touch panel ...

Page 26: ... the USER FUNCTIONS button on the control panel to enter the User Functions menu 2 Press the ADDRESS button and then press the GROUP button on the touch panel The GROUP screen is displayed 3 Press the group that you want to edit and press the EDIT button The GROUP NO EDIT screen is displayed If the touch panel does not display the group that you want to edit press the Next button to display the ne...

Page 27: ...P NAME button to edit the group name The input screen is displayed 5 Enter the group name using the keyboard and digital keys and press the ENTER button 6 Press the ENTER button The CHECK OF GROUP MEMBER screen is displayed ...

Page 28: ...press the ENTER key to save the set tings Adding or Removing Contacts 1 Press the contacts that are not highlighted to add to the group or press the highlighted contacts to remove from the group To add both the fax number and E mail address of a contact to the group press over the contact name To add only the fax number of a contact to the group press the FAX button of the contact To add only the ...

Page 29: ...t to be added to the group To add both the fax number and E mail address of a contact to the group press over the contact name To add only the fax number of a contact to the group press the FAX button of the contact To add only the E mail address of a contact to the group press the E MAIL button of the contact Press the Prev button or Next button to display the contacts in the different page You c...

Page 30: ...ch String 1 Press the SEARCH ADDRESS button The SEARCH ADDRESS screen is displayed 2 Press the button that is used for searching to specify the search string When you press each button the input screen is displayed 3 Enter the search string using the keyboard and digital keys and press the ENTER button It will search for the contacts that contain the search string in the specified items ...

Page 31: ...e fax number and E mail address of a contact to the group press over the contact name To add only the fax number of a contact to the group press the FAX button of the contact To add only the E mail address of a contact to the group press the E MAIL button of the contact Press the Prev button or Next button to display the contacts in the different page 6 Press the ENTER button to save the group The...

Page 32: ...n the control panel to enter the User Functions menu 2 Press the ADDRESS button and then press the GROUP button on the touch panel The GROUP screen is displayed 3 Press the group that you want to delete and press the DELETE but ton The delete confirmation screen is displayed If the touch panel does not display the group that you want to delete press the Next button to display the next screen ...

Page 33: ...31 1 4 Press the YES button to delete the contact or NO button to cancel deleting When you press the YES button the selected group is deleted ...

Page 34: ...can search for the groups by entering the ID number or the search string Searching a Group by ID Number 1 Press the USER FUNCTIONS button on the control panel to enter the User Functions menu 2 Press the ADDRESS button and then press the GROUP button on the touch panel The GROUP screen is displayed 3 Press the KNOWN ID button The KNOWN ID screen is displayed 4 Enter the ID Number using the digital...

Page 35: ...Editing Groups for the instruction to edit the group P 24 Searching Groups by Group Name 1 Press the USER FUNCTIONS button on the control panel to enter the User Functions menu 2 Press the ADDRESS button and then press the GROUP button on the touch panel The GROUP screen is displayed 3 Press the SEARCH GROUP button The SEARCH GROUP screen is displayed ...

Page 36: ... GROUP NAME button to specify the search string The input screen is displayed 5 Enter the search string using the keyboard and digital keys and press the ENTER button It will search for the groups that contain the search string in the group name field 6 Press the SEARCH button ...

Page 37: ... The touch panel displays the screen that contains the searched groups Press the group and press the ENTER button to edit the group information See Editing Groups for the instruction to edit the contact P 24 ...

Page 38: ...ontacts that are added in the group 1 Press the USER FUNCTIONS button on the control panel to enter the User Functions menu 2 Press the ADDRESS button and then press the GROUP button on the touch panel The GROUP screen is displayed 3 Press the CONTENTS button of the group that you want to confirm the members 4 The contacts added to the group are displayed ...

Page 39: ...Code 43 Displaying Fax Communication Counter for Department Code 45 4 MANAGING DEPARTMENT CODE 47 Logging On As Administrator 47 Printing Department Codes List 49 Enabling Department Code 50 Resetting All Department Counters 51 Deleting All Department Codes 52 Registering a New Department Code 53 Editing the Department Code 56 Deleting the Department Code 60 Resetting the Counter of Each Departmen...

Page 40: ... by fax receptions Printer Counter indicates the number of sheets that have been printed by print operations and E mail receptions Internet Fax receptions List Counter indicates the number of sheets that have been printed by system page print opera tions 1 Press the USER FUNCTIONS button on the control panel to enter the User Functions menu 2 Press the COUNTER button and then press the TOTAL COUNT...

Page 41: ...mber of originals that have been scanned by fax and Internet Fax transmissions Network Counter indicates the number of originals that have been scanned by scan operations 1 Press the USER FUNCTIONS button on the control panel to enter the User Functions menu 2 Press the COUNTER button and then press the TOTAL COUNTER button on the touch panel The TOTAL COUNTER menu is displayed 3 Press the SCAN CO...

Page 42: ... counter list 1 Press the USER FUNCTIONS button on the control panel to enter the User Functions menu 2 Press the COUNTER button and then press the PRINT OUT TOTAL COUNTER button on the touch panel The total counter list is printed For an output example of the total counter list see Total Counter List P 172 ...

Page 43: ...inted by copy operations Fax Counter indicates the number of sheets that have been printed by polling operations Printer Counter indicates the number of sheets that have been printed by print operations List Counter indicates the number of sheets that have been printed by system page print opera tions 1 Press the USER FUNCTIONS button on the control panel to enter the User Functions menu 2 Press t...

Page 44: ...42 2 MANAGING COUNTERS COUNTER MENU 3 DEPARTMENT COUNTER Cont 2 4 Press the PRINT COUNTER button 5 The Print Counter for the specified department code is displayed ...

Page 45: ...f originals that have been scanned by copy operations Fax Counter indicates the number of originals that have been scanned by fax and Internet Fax transmissions Network Counter indicates the number of originals that have been scanned by scan operations 1 Press the USER FUNCTIONS button on the control panel to enter the User Functions menu 2 Press the COUNTER button and then press the DEPARTMENT CO...

Page 46: ...44 2 MANAGING COUNTERS COUNTER MENU 3 DEPARTMENT COUNTER Cont 2 4 Press the SCAN COUNTER button 5 The Scan Counter for the specified department code is displayed ...

Page 47: ...ENT CODE The fax communication counter contains following counters Transmit indicates the number of pages that are sent by Fax transmissions Reception indicates the number of pages that are received by polling operations 1 Press the USER FUNCTIONS button on the control panel to enter the User Functions menu 2 Press the COUNTER button and then press the DEPARTMENT COUNTER button on the touch panel ...

Page 48: ...46 2 MANAGING COUNTERS COUNTER MENU 3 DEPARTMENT COUNTER Cont 2 4 Press the FAX COMMUNICATION button 5 The Fax Communication Counter for the specified department code is displayed ...

Page 49: ...ormed by an authorized administrator in your place If the User Management Setting is enabled and you login with the user name that has the Account Man ager privilege you do not have to enter the administrator password to display the DEPARTMENT MAN AGEMENT menu 1 Press the USER FUNCTIONS button on the control panel to enter the User Functions menu 2 Press the COUNTER button and then press the DEPAR...

Page 50: ...tinue the operation that you want P 49 Printing Department Codes List P 50 Enabling Department Code P 51 Resetting All Department Counters P 52 Deleting All Department Codes P 53 Registering a New Department Code P 56 Editing the Department Code P 60 Deleting the Department Code P 62 Resetting the Counter of Each Department P 64 Setting Output Limitations for All Departments ...

Page 51: ...ounters for each department code 1 In the DEPT MANAGEMENT menu press the PRINT OUT DEPARTMENT CODES button Printing begins For the procedure to display the screen above see Logging On As Administrator P 47 For an output example of the department code list see Department Code List P 173 ...

Page 52: ...r registering a department code Before enabling the department code register the required department code P 53 Registering a New Department Code Using TopAccess you can also configure the Department Code Enforcement setting that sets whether the invalid jobs which a department code is not specified or invalid department code is specified will be printed or stored in the invalid job list when the d...

Page 53: ...s function clears only the department counters You cannot clear the total counter 1 In the DEPT MANAGEMENT menu press the RESET ALL COUNTERS button The clear confirmation screen is displayed For the procedure to display the screen above see Logging On As Administrator P 47 2 Press the YES button to clear all department counters or NO button to cancel clearing ...

Page 54: ...ETE ALL button will be available after registering a department code P 53 Registering a New Department Code 1 In the DEPT MANAGEMENT menu press the DELETE ALL button The delete confirmation screen is displayed For the procedure to display the screen above see Logging On As Administrator P 47 2 Press the YES button to delete all department codes or NO button to cancel deleting ...

Page 55: ...ode 1 In the DEPT MANAGEMENT menu press the DEPARTMENT REGISTRATION button The DEPARTMENT CODE screen is displayed For the procedure to display the screen above see Logging On As Administrator P 47 2 Press the undefined department code and press the CHANGE button The input screen is displayed If the touch panel does not display an undefined department code press the Next button to display the next...

Page 56: ...he code asterisks appear in the New Code field If you want to clear the code to retype it press the CLEAR button on the Control Panel After pressing the SET button the Retype New Code field is highlighted The department code must be the 5 digit code except 00000 5 Enter the 5 digit code again in the Retype New Code field using the digital keys and then press the SET button to set the entry If you ...

Page 57: ... field and enter the maximum number of the outputs for this department code using the digital keys You can enter up to 99999999 If you do not set the output limitation for outputs press the OFF button If you enter 0 for the limitation it will disable printing any copies or prints using this department code When the number of outputs exceeds the limitation during the job is being printed few copies...

Page 58: ... The DEPARTMENT CODE screen is displayed For the procedure to display the screen above see Logging On As Administrator P 47 2 Press the department button that you want to edit and press the CHANGE button The message This department code is already registered Do you wish to replace this code is displayed If the touch panel does not display the department code that you want to edit press the Next bu...

Page 59: ...NT CODE screen is displayed 5 Enter current department code in the Current Code field using the digital keys and then press the SET button to set the entry If you enter the code asterisks appear in the Current Code field If you want to clear the code to retype it press the CLEAR button on the Control Panel After pressing the SET button the New Code field is highlighted ...

Page 60: ...rtment code must be the 5 digit code except 00000 If you want to return to the Current Code field to retype it press the RESET button 7 Enter new 5 digit code again in the Retype New Code field using the digital keys and then press the SET button to set the entry If you enter the code asterisks appear in the Retype New Code field If you want to clear the code to retype it press the CLEAR button on...

Page 61: ... digital keys You can enter up to 99999999 If you do not set the output limitation for outputs press the OFF button If you enter 0 for the limitation it will disable printing any copies or prints using this department code When the number of outputs exceeds the limitation during the job is being printed few copies that exceeds the limitation are printed and counted because the equipment cannot sto...

Page 62: ...PARTMENT REGISTRATION button The DEPARTMENT CODE screen is displayed For the procedure to display the screen above see Logging On As Administrator P 47 2 Press the department button that you want to delete and press the DELETE button The delete confirmation screen is displayed If the touch panel does not display the department code that you want to delete press the Next button to display the next ...

Page 63: ...61 2 3 Press the YES button to delete the department code or NO button to cancel deleting When you press the YES button the department code is deleted ...

Page 64: ...RTMENT REGISTRATION button The DEPARTMENT CODE screen is displayed For the procedure to display the screen above see Logging On As Administrator P 47 2 Press the department button that you want to reset the counter and press the RESET COUNTERS button The clear confirmation screen is displayed If the touch panel does not display the department code that you want to clear the counter press the Next ...

Page 65: ...63 2 3 Press the YES button to clear the counter of the department code or NO button to cancel clearing the counter When you press the YES button the counter of the department code is cleared ...

Page 66: ...d will be set to 0 If you want to change the limitation setting for each department code change the limitation setting by editing a department code P 56 Editing the Department Code 1 In the DEPT MANAGEMENT menu press the ALL LIMIT button The ALL LIMIT screen is displayed For the procedure to display the screen above see Logging On As Administrator P 47 2 Press the ON button to disable the copies p...

Page 67: ... Reversed Display Mode 68 2 SETTING COPY FUNCTIONS 70 3 SETTING FAX FUNCTIONS 71 4 SETTING SCAN FUNCTIONS 73 5 PRINTING LISTS 75 Printing the Address Book List 75 Printing the Group Numbers List 77 Printing the Function List User 78 6 CHECKING E MAIL 79 7 SETTING DRAWER 80 8 TURN OFF THE POWER SHUT DOWN 81 9 SETTING BIP PRINTING 83 ...

Page 68: ...button and then press the GENERAL button on the touch panel The GENERAL menu is displayed 3 Press the AUTO CLEAR button The AUTO CLEAR screen is displayed 4 Press the button that indicates the desired time in seconds The Auto Clear mode has been set to selected time If you want to disable the Auto Clear mode press the NO LIMIT button Even if the NO LIMIT button is selected the screen will be clear...

Page 69: ... button on the control panel to enter the User Functions menu 2 Press the USER button and then press the GENERAL button on the touch panel The GENERAL menu is displayed 3 Press the CHANGE LANGUAGE button The CHANGE LANGUAGE screen is displayed 4 Press the desired language button The touch panel is displayed in the selected language ...

Page 70: ...rtion will be white Changing to the Reversed Display mode helps you to display the touch panel more clearly where it is too bright to see the touch panel 1 Press the USER FUNCTIONS button on the control panel to enter the User Functions menu 2 Press the USER button and then press the GENERAL button on the touch panel The GENERAL menu is displayed 3 Press the REVERSED DISPLAY button The REVERSED DI...

Page 71: ...69 3 4 Press the ON button to enable the Reversed Display or OFF button to disable the Reversed Display When you select the ON button the touch panel is displayed in the Reversed Display mode ...

Page 72: ...L MODE option press the desired mode button In the IMAGE DIRECTION option press the desired mode button For more descriptions for the IMAGE DIRECTION option please refer to the Operator s Manual For Basic Function In the BYPASS FEED option press the desired media type button For more information about the paper type please see the Operator s Manual For Basic Functions 4 Press the ENTER button To e...

Page 73: ...ODE option press the desired mode button In the EXPOSURE option press light or dark buttons to specify the default exposure manually or press the AUTO button to select auto mode for the default exposure mode In the TX TYPE option press the desired mode button MEMORY TX Press this to set the Memory TX mode as default transmission mode that will send after scanning and saving all originals in the me...

Page 74: ...int a reception header RTI on received faxes to clearly identify the time date and page count of received faxes OFF Press this not to print a reception header RTI on received faxes In the ECM option specify whether the ECM is enabled or disabled as default setting ON Press this to enable the ECM Error Correction Mode to automatically re send any portion of the doc ument affected by phone line nois...

Page 75: ...e In the SINGLE 2 SIDE SCAN option press the desired mode button SINGLE Press this to set single page scan as default scan mode BOOK Press this to set book scan mode as default scan mode This enables to scan both side of originals in the same direction TABLET Press this to set tablet scan mode as default scan mode This enables to scan front page in the general direction and scan back page rotated ...

Page 76: ...s you require In the EXPOSURE option press light or dark buttons to specify the default exposure for scans manually or press the AUTO button to select auto mode for the default exposure mode for scans 6 Press the ENTER button The default settings for each mode are changed as you specified ...

Page 77: ...uch panel The LIST menu is displayed 3 Press the ADDRESS BOOK button The ADDRESS BOOK menu is displayed 4 Press the ID SORT button to print it as sorted by the ID number or NAME SORT button to print it as sorted by the last name When the department management is disabled the address book list is printed When the department management is enabled the screen to input the department code is displayed ...

Page 78: ...S USER 5 PRINTING LISTS Cont 3 The list is printed on the paper that is fed from the drawer LT R or A4 R paper is set and exit to the inner tray For an output example of the address book list see Address Book List P 174 ...

Page 79: ...s displayed 3 Press the GROUP NUMBERS button When the department management is disabled the group numbers list is printed When the department management is enabled the screen to input the department code is displayed Enter the department code using the digital keys and press the ENTER button to print the group numbers list The list is printed on the paper that is fed from the drawer LT R or A4 R p...

Page 80: ...on the touch panel The LIST menu is displayed 3 Press the FUNCTION button When the department management is disabled the function list is printed When the department management is enabled the screen to input the department code is displayed Enter the department code using the digital keys and press the ENTER button to print the function list The list is printed on the paper that is fed from the dr...

Page 81: ...s the USER FUNCTIONS button on the control panel to enter the User Functions menu 2 Press the USER button and then press the CHECK E MAIL button on the touch panel This equipment starts communicating to the POP3 server If new E mail to this machine is on the POP3 server it will be automatically printed after retrieving the E mail data from the POP3 server If new E mail of the Offramp Gateway docum...

Page 82: ...el to enter the User Functions menu 2 Press the USER button and then press the DRAWER button on the touch panel 3 Press the drawer portion in the illustration to highlight the drawer where you want to change the paper size and paper type then press the desired paper size button and paper type button The paper size in the selected drawer changes to the selected paper size ...

Page 83: ...t the following 3 conditions are satisfied No jobs are left in the printing job list The ERROR lamp is not blinking No PCs access the equipment via network 1 Press the USER FUNCTIONS button on the control panel to enter the User Functions menu 2 Press the USER button and then press the SHUTDOWN button on the touch panel 3 Processing job will be deleted Are you sure you want to shutdown appears on ...

Page 84: ...82 3 SETTING ITEMS USER 8 TURN OFF THE POWER SHUT DOWN Cont 3 4 Shutdown in progress appears on the screen and then the equip ment is shut down The power switch automatically returns to the OFF position ...

Page 85: ...P PRINTING The BIP PRINTING button will be available only when the optional Bluetooth Module is installed For the instructions on how to set the BIP printing please refer to the GN 2010 Operator s Manual for Blue tooth ...

Page 86: ...3 84 3 SETTING ITEMS USER ...

Page 87: ...etting the AppleTalk Protocol 122 Setting the HTTP Network Service 124 Setting the Ethernet Speed 126 Setting the LDAP and SNMP Network Service 128 Setting the User Certificate 130 Ping Traceroute 133 4 SETTING COPY FUNCTIONS 136 5 SETTING FAX FUNCTIONS 138 Setting the Terminal ID 138 Setting the Fax Initial Setup 141 Setting the Line 2 Mode 143 Setting the RX Printing 146 Setting the Recovery Tra...

Page 88: ...IST REPORT 160 Setting the Transmission Reception Journal 160 Setting the Communication Report 162 Setting the Reception List 165 11 PRINTING LISTS 167 12 SETTING PRINTER E FILING FUNCTIONS 168 13 WIRELESS SETTINGS AND Bluetooth SETTINGS 169 ...

Page 89: ... Functions menu 2 Press the ADMIN button The ADMINISTRATOR PASSWORD screen is displayed 3 Press the PASSWORD button The input screen is displayed 4 Enter the administrator password and press the ENTER button The ADMIN menu is displayed If the administrator password has not been changed before enter the default administrator password 123456 If you enter the incorrect password continuously the equip...

Page 90: ...0 10 SETTING LIST REPORT P 167 11 PRINTING LISTS P 168 12 SETTING PRINTER E FILING FUNCTIONS There is also the WIRELESS SETTINGS button in the ADMIN menu This button will be available only when the optional Wireless LAN is installed For the instructions on how to operate the WIRELESS SETTINGS please refer to the GN 1041 Operator s Manual for Wireless LAN There is also the Bluetooth SETTINGS button...

Page 91: ... the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press the DEVICE INFORMATION button The DEVICE INFORMATION screen is displayed 3 Press each button on the touch panel to enter following items LOCATION Press this button to enter the location where this device is located SERVICE PHONE NUMBER Press this button to enter the service call number CONTACT INFORMATION Press this button to enter the name...

Page 92: ... 4 When you press each button the input screen is displayed Enter the value using the keyboard and digital keys and press the ENTER button to set the entry To enter the SERVICE PHONE NUMBER enter the number using only the digital keys 4 Press the ENTER button ...

Page 93: ... to be notified using the TopAccess web utility For instruc tions on how to specify the events for the notification please refer to TopAccess Guide To enable this function there must be a SMTP server in your network In addition the settings to enable the Internet Fax transmission on this equipment must be configured correctly 1 Press the GENERAL button in the ADMIN menu The GENERAL menu is display...

Page 94: ...ail addresses to which the notification message will be sent as required When you enable the notification you must enter at least one E mail address 5 After entering the E mail addresses that you require press the ON button of the E mail address that you want to enable the notification To disable the notification for an E mail address press the OFF button You can select only the ON button of which...

Page 95: ...lphanumeric charac ters of 6 or more and 10 or less 1 Press the GENERAL button in the ADMIN menu The GENERAL menu is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press the PASSWORD SETUP button The PASSWORD SETUP screen is displayed 3 Press the OLD PASSWORD button The input screen is displayed ...

Page 96: ...123456 in the Old Password field 5 Same as OLD PASSWORD press the NEW PASSWORD and RETYPE NEW PASSWORD buttons and enter the new password You can enter alphanumeric characters of 6 or more and 10 or less for the administrator s password You can not enter any symbol characters You cannot leave these fields blank to set no administrator password You must set the administrator password 6 Press the EN...

Page 97: ...light saving system at the touch of a button 1 Press the GENERAL button in the ADMIN menu The GENERAL menu is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press the CLOCK button The CLOCK menu is displayed 3 Press the DATE TIME button If you want to change the date format only skip to step 10 When you press the DATE TIME button the DATE TIME screen is displayed ...

Page 98: ...ribes the day of week with a number The numbers corresponding to the days of week as following 1 Sun 2 Mon 3 Tue 4 Wed 5 Thu 6 Fri 7 Sat 5 To enable the daylight saving system press the button The daylight saving button is highlighted 6 Press the ENTER button Returns you to the CLOCK menu 7 Press the DATE FORMAT button The DATE FORMAT screen is displayed 8 Press the desired date format button ...

Page 99: ...an turn on the power simply pressing the START button on the control panel when the device is OFF mode by the weekly timer If you leave the device for a while after the latest operation it will automat ically return to OFF mode again by the weekly timer When the power switch is turned off the weekly timer does not work 1 Press the GENERAL button in the ADMIN menu The GENERAL menu is displayed To d...

Page 100: ...eeded press the ENTER button and complete the operation 5 Press the Sun or Sat buttons to switch the days of the week Then in the ON field enter the hour and minute that the device will automatically turn on the power using the digital keys and press the SET button to set each entry If you want to clear entered time to retype it press the CLEAR button on the Control Panel After pressing the SET bu...

Page 101: ...r entered time to retype it press the CLEAR button on the Control Panel If you want to return to the OFF field to retype it press the RESET button If you want this equipment not to be turned ON enter the same time in both ON and OFF field If you want to disable the Weekly Timer enter 00 00 for the ON time and 24 00 for the OFF time 7 Press the ENTER button at the bottom of the touch panel ...

Page 102: ...e unnecessary electric ity is cut off at standby if it is left inactive for a certain period of time 1 Press the GENERAL button in the ADMIN menu The GENERAL menu is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press the ENERGY SAVER button The ENERGY SAVER menu is displayed 3 Press the AUTO POWER SAVE button The AUTO POWER SAVE screen is displayed ...

Page 103: ...101 4 4 Press the desired period of time in minutes that this equipment waits before the Automatic Power Save mode is activated The Auto Power Save mode setting is completed ...

Page 104: ... Auto Shut Off Mode that stands by with the mini mum power consumption 1 Press the GENERAL button in the ADMIN menu The GENERAL menu is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press the ENERGY SAVER button The ENERGY SAVER menu is displayed 3 Press the SLEEP AUTO SHUT OFF button The SLEEP AUTO SHUT OFF screen is displayed ...

Page 105: ...103 4 4 Press the desired period of time in minutes that this equipment waits before the Sleep Auto Shut Off mode is activated The Sleep Auto Shut Off Mode setting is completed ...

Page 106: ...k users to change the paper size setting every time you open the drawer You can also set whether or not displaying the message to ask users to continue the copying or printing after recovering the paper jam 1 Press the GENERAL button The GENERAL menu is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press the POP UP button The POP UP screen is displayed ...

Page 107: ...ssage to ask users to change the paper size setting every time you open the drawer PAPER JAM RECOVERY When this is enabled this equipment displays the message to ask users to con tinue copying or printing when the paper jam is recovered When this is disabled copying or printing will be continued automatically when the paper jam is recovered ...

Page 108: ...ort the DHCP this equipment will assign the appropriate IP address using the Auto IP addressing However the Auto IP addressing may not work properly when the router is placed in the network P 106 Setting the TCP IP for Auto IP and DHCP Server When you assign the TCP IP using the DHCP server only If your local area network has been configured with the DHCP server and you do not want to enable the A...

Page 109: ...e ADDRESS MODE option 4 Press the ENTER button Returns you to the NETWORK menu 5 Continue to another network setting if required then press the APPLY NOW button The NETWORK INITIALIZING message is displayed and this equipment starts initializing the network inter face card to apply the changes ...

Page 110: ...1 Press the NETWORK button in the ADMIN menu The NETWORK menu is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press the IPv4 button The TCP IP screen is displayed 3 Press the NO AUTO IP button in the ADDRESS MODE option 4 Press the ENTER button Returns you to the NETWORK menu ...

Page 111: ...isplayed and this equipment starts initializing the network inter face card to apply the changes Setting the TCP IP for Static IP Address 1 Press the NETWORK button in the ADMIN menu The NETWORK menu is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press the IPv4 button The TCP IP screen is displayed ...

Page 112: ... of this device using the digital keys Enter also the subnet mask and default gateway as required 5 Press the ENTER button Returns you to the NETWORK menu 6 Continue to another network setting if required then press the APPLY NOW button The NETWORK INITIALIZING message is displayed and this equipment starts initializing the network inter face card to apply the changes ...

Page 113: ... gateway manually In this mode you can assign one IPv6 address to this equipment When you select the auto mode This equipment can obtain multiple IPv6 addresses from the DHCPv6 server and routers automatically In this mode up to 9 IPv6 addresses can be registered on this equipment Up to 7 IPv6 addresses can be obtained from routers One IPv6 address can be obtained from the DHCPv6 server One link l...

Page 114: ...ting MANUAL mode in step 3 proceed to step 5 When selecting AUTO mode in step 3 proceed to step 7 5 Specify the following items as required DHCP OPTIONS Select whether or not the optional information IPv6 address for the DNS server etc except the IPv6 address for this equipment which is issued from the DHCPv6 server is used on this equip ment Press the ENABLE button to use the information or DISAB...

Page 115: ...IPv6 addresses issued from routers or DIS ABLE button to not use them KEEP CONFIGURATION Select the method on how to handle IPv6 address data when new IPv6 address is provided from the same router providing the current IPv6 address to this equipment Press the ENABLE but ton to retain the current IPv6 address data and add new IPv6 address to this equipment Press the DISABLE button to overwrite the ...

Page 116: ...re displayed Up to 7 IPv6 addresses can be retained 11Press the ENTER button Returns you to the NETWORK menu 12Continue to another network setting if required then press the APPLY NOW button The NETWORK INITIALIZING message is displayed and this equipment starts initializing the network inter face card to apply the changes ...

Page 117: ...ING TO ADMIN MENU P 87 2 Press the IPX SPX button The IPX SPX screen is displayed 3 Specify the following items as required ENABLE IPX SPX Press the ENABLE button to enable the IPX SPX protocol or DISABLE button to dis able the IPX SPX protocol FRAME TYPE Press the AUTO button to automatically detect the appropriate frame type or press other specific frame type button If you do not know the frame ...

Page 118: ...ETWORK FUNCTIONS Cont 4 5 Continue to another network setting if required then press the APPLY NOW button The NETWORK INITIALIZING message is displayed and this equipment starts initializing the network inter face card to apply the changes ...

Page 119: ...iguration to be connected This must be set when you use the NetWare file server for Novell printing 1 Press the NETWORK button in the ADMIN menu The NETWORK menu is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press the NETWARE button The NETWARE screen is displayed ...

Page 120: ... in NDS mode TREE Press this to enter the NDS tree This must be entered when you connect the NetWare file server in NDS mode SEARCH ROOT Press this to enter the NetWare file server name It is recommended to enter this when you connect the NetWare file server in bindery mode When you press each button the input screen is displayed Enter the value using the keyboard and digital keys and press the EN...

Page 121: ...o allow the SMB communication across the segments you must specify the WINS server address so that this equipment will be visible from the different segment This must be enabled for SMB printing Save as file to the network folder using SMB and sharing the FILE_SHARE folder that is the local folder of this equipment in the network 1 Press the NETWORK button in the ADMIN menu The NETWORK menu is dis...

Page 122: ...ess this button and enter the IP address of the secondary WINS server using the digital keys if required When you press the NetBIOS NAME button the input screen is displayed Enter the value using the keyboard and digital keys and press the ENTER button to set the entry If this equipment is configured to logon the domain in the SMB Session of TopAccess administrator mode but workgroup is displayed ...

Page 123: ...ntinue to another network setting if required then press the APPLY NOW button The NETWORK INITIALIZING message is displayed and this equipment starts initializing the network inter face card to apply the changes ...

Page 124: ... ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press the APPLETALK button The APPLETALK screen is displayed 3 Specify following items as required ENABLE APPLETALK Press the ENABLE button to enable the AppleTalk or DISABLE button to disable the AppleTalk DEVICE NAME Press this to enter the AppleTalk name of this equipment DESIRED ZONE Press this to enter the AppleTalk zone name this equipment join...

Page 125: ...nd digital keys and press the ENTER button to set the entry 4 Press the ENTER button Returns you to the NETWORK menu 5 Continue to another network setting if required then press the APPLY NOW button The NETWORK INITIALIZING message is displayed and this equipment starts initializing the network inter face card to apply the changes ...

Page 126: ... service that provides the web based utility on this equipment such as TopAccess and e Filing web utility The HTTP network server ser vice also must be enabled for IPP printing 1 Press the NETWORK button in the ADMIN menu The NETWORK menu is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press the HTTP button The HTTP screen is displayed ...

Page 127: ...SL Press the ENABLE button to enable the SSL for accessing the administration pages in TopAccess and e Filing web utility or DISABLE button to disable the SSL for accessing the administration pages in TopAccess and e Filing web utility When this is enabled the data transferred between the equipment and client computers will be encrypted using a private key when operating TopAccess and e Filing web...

Page 128: ...t Speed This function allows you to specify the ethernet speed 1 Press the NETWORK button in the ADMIN menu The NETWORK menu is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press the Next button 3 Press the ETHERNET button The ETHERNET screen is displayed ...

Page 129: ...connected network If you do not know the ethernet speed that must be used select the AUTO button If the network is not stable power OFF the equipment then ON 5 Press the ENTER button Returns you to the NETWORK menu 6 Continue to another network setting if required then press the APPLY NOW button The NETWORK INITIALIZING message is displayed and this equipment starts initializing the network inter ...

Page 130: ... directory service and then this equipment can search for the contacts in the LDAP server To add the LDAP directory service you must operate using TopAccess For more information about registering the directory service please see the TopAccess Guide When the LDAP network service is disabled it is not possible to obtain the user s e mail address as From Address from the LDAP server during the User A...

Page 131: ...UNITY button When you press this button the QWERTY Type Keyboard screen is displayed Enter the value using the key board and digital keys and press the ENTER button to set the entry 5 Press the ENTER button Returns you to the NETWORK menu 6 Continue to another network setting if required then press the APPLY NOW button The NETWORK INITIALIZING message is displayed and this equipment starts initial...

Page 132: ...e server certificate using this func tion This function must be performed after importing the server certificate using TopAccess For more informa tion about importing the server certificate please see the TopAccess Guide 1 Press the NETWORK button in the ADMIN menu The NETWORK menu is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press the Next button 3 Press the USER CER...

Page 133: ...CERTIFICATE button The input screen is displayed 5 Enter the server certificate file name using the keyboard and digital keys and press the ENTER key to set the entry 6 Press the PASSWORD button The input screen is displayed ...

Page 134: ...te using the keyboard and digital keys and press the ENTER key to set the entry The input password appears as asterisks 8 Press the ENTER button Returns you to the ADMIN menu and the NETWORK INITIALIZING message is displayed This equipment starts initializing the network interface card to apply the changes ...

Page 135: ...rk You can also use the traceroute function to view and check the network path of the desired server 1 Press the NETWORK button in the ADMIN menu The NETWORK menu is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press the Next button 3 Press the PING TRACEROUTE button The NETWORK CHECK screen is displayed ...

Page 136: ...rmed the check result IP address 128 TTL Time to live fixed OK NG is dis played When the traceroute function is performed the check result IP address 1 to 128 TTL Time to live OK NG is displayed When the ping traceroute command can reach a server IP address is displayed for the check result for the server If the command cannot reach it for some reason host name is displayed instead of IP address ...

Page 137: ...ver IPv4 IPv6 POP3 server IPv4 IPv6 Primary SNTP server IPv4 IPv6 Secondary SNTP server IPv4 IPv6 LDAP server 1 LDAP server 2 LDAP server 3 LDAP server 4 LDAP server 5 Remote server 1 Remote server 2 To designate desired server manually Enter the server name or IPv4 address IPv6 address manually When you press the Manual Input column the input screen is displayed Enter the value using the keyboard...

Page 138: ...he initial setting of the 2 Sided mode will be 1 1 SIMPLEX when originals are set in the Automatic Document Feeder When the 1 2 button is selected the initial setting of the 2 Sided mode will be 1 2 DUPLEX when origi nals are set in the Automatic Document Feeder When the 2 2 button is selected the initial setting of the 2 Sided mode will be 2 2 DUPLEX when origi nals are set in the Automatic Docum...

Page 139: ...IRECTION When this is set to ON this equipment will rotate the image and print on the different direction of paper if the correct direction of paper is not set When this is set to OFF this equipment will display a message to set the correct paper SUSPEND PRINTING IF STAPLER EMPTY When this is set to ON this equipment quit the job with sta pling when the stapler empty occurs When this is set to OFF...

Page 140: ...ormation is sent and printed about 5 mm from the top edge of the original In compliance with FCC regulations your company s name facsimile telephone number and date time are added at the top of all transmitted documents This feature enables remote parties to easily identify your documents and the time of transmission 1 Press the FAX button in the ADMIN menu The FAX menu is displayed To display the...

Page 141: ...yed Enter the name using the keyboard and digital keys and press the ENTER button to set the entry When you press the FAX NUMBER or LINE2 NUMBER button the message to ask you whether adding the international code is displayed Press the YES button if you want to add the international code or the NO button if you do not want to add the international code When you press the YES button the input scree...

Page 142: ...140 4 SETTING ITEMS ADMIN 5 SETTING FAX FUNCTIONS Cont 4 4 Press the ENTER button Returns you to the FAX menu ...

Page 143: ...completion tone is the ringer tone which is heard when original printing has been completed It can be heard when all originals have been printed out Dial type Line 1 Line 2 DP MF not available for the European version There are two types of telephone lines Dial pulse lines DP and multi frequency lines MF Change the telephone line setting to match the type of the line you are using for example when...

Page 144: ...e When the User Management Setting is enabled only the AUTO button can be selected for the RX MODE option 4 Press the Next button to display the next screen 5 Specify following items as required DIAL TYPE Press the MF button to select the Multi frequency mode or DP button to select the Dial Pulse mode for the line 1 DIAL TYPE LINE2 Press the MF button to select the Multi frequency mode or DP butto...

Page 145: ...n the LINE SELECT when you register remote fax numbers into the address If you want the 2nd line to have priority in the initial setting ask your service technician When the optional 2nd line board is installed its operation can be selected from the following Transmission Reception Both transmission and reception are available all the time Reception only 24 hours The 2nd line is always standing by...

Page 146: ...e procedure depending on how you set the Line 2 mode P 144 Transmission and Reception TX RX P 144 Reception Only 24HR P 145 Reception Only TIMER Transmission and Reception TX RX 1 Press the TX RX button 2 Press the ENTER button Reception Only 24HR 1 Press the RX ONLY 24HR button Making the 2nd line standby for the reception all the time ...

Page 147: ...ss the RX ONLY TIMER button Using the 2nd line for reception only during the specified period Enter the START time and END time using the digital keys Pressing the arrow buttons moves the cursor Time is displayed in the 24 hour system 2 Press the ENTER button ...

Page 148: ...its length exceeds the paper printing area For detail of DISCARD setting contact your service technician RX Reduction Printing ON OFF ON default setting If the received original is longer than the recording paper it will be vertically reduced to 90 to fit on the recording paper OFF The received original is printed on two sheets of paper if its length exceeds the paper printing area Only drawers ca...

Page 149: ...it is installed This printer setting determines whether or not to print received originals on both sides of sheet Duplex printing is available only if the received originals are the same size When the system runs out of paper during duplex printing the rest of the documents is printed on both sides of another size of paper 1 Press the FAX button in the ADMIN menu The FAX menu is displayed To displ...

Page 150: ...ed original size Received LD LG LT A3 A4 or B4 sized originals are printed so that they can be bound alone the long edge of direction Received ST A5 or B5 sized originals are printed so that they can be bound alone the short edge of direction Setting the Rotate Sort The Rotate Sort function is available only when the optional Fax unit is installed The printer setting determines whether or not to o...

Page 151: ...t printing the rest of the documents is printed on the remaining paper 1 Press the FAX button in the ADMIN menu The FAX menu is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press the RX PRINT button 3 Press the ON button of the ROTATE SORT and then press the ENTER button The registered items can be confirmed in the function list P 167 ...

Page 152: ...ecify how long a document will be remained in the memory after failing the redial attempts You can retransmit the document held in the memory For instructions on how to send the recovery trans mission see the Operator s Manual For Facsimile Function 1 Press the FAX button in the ADMIN menu The FAX menu is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press the RECOVERY TX...

Page 153: ...he ENTER button The document holding time can be changed by the 1 hour When the Recovery transmission is enabled the RECOVERY TX button will be grayed icon You can disable the Recovery transmission by pressing the RECOVERY TX button again and the button turns to the normal icon ...

Page 154: ... menu The MAINTENANCE menu is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press the ON button to enable the storage maintenance or OFF button to disable the storage maintenance When you press the ON button the Storage Maintenance field will be highlighted Continue to next step to enter the number of days When you press the OFF button skip to step 4 3 Enter the number of...

Page 155: ...AIL screen is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press each button to enter the E mail properties FROM ADDRESS Press this to enter the E mail address of this equipment FROM NAME Press this to enter the identification name of this equipment BODY Press this to enter the body message You must enter the FROM ADDRESS button to enable Scan to E mail When you press ea...

Page 156: ...errors caused by the network traffic problems The E MAIL button in the ADMIN menu will be available only when the Scanner Kit is installed or when the Printer Scanner Kit is installed 1 Press the E MAIL button in the ADMIN menu The E MAIL screen is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press desired fragment size button and press the ENTER button Press the NONE bu...

Page 157: ...enu The INTERNET FAX screen is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press each button to enter the Internet Fax properties FROM ADDRESS Press this to enter the E mail address of this equipment FROM NAME Press this to enter the identification name of this equipment BODY Press this to enter the body message You must enter the FROM ADDRESS button to enable Internet ...

Page 158: ...used by the network traffic problems The INTERNET FAX button in the ADMIN menu will be available only when the Scanner Kit is installed or when the Printer Scanner Kit is installed 1 Press the INTERNET FAX button in the ADMIN menu The INTERNET FAX screen is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press desired fragment size button and press the ENTER button Press th...

Page 159: ... available only when the Scanner Kit is installed or when the Printer Scanner Kit is installed 1 Press the INTERNET FAX button in the ADMIN menu The INTERNET FAX screen is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press the ENABLE button to enable the body string transmission or DISABLE button to disable the body string transmission 3 Press the ENTER button ...

Page 160: ...lt user password USE AUTHENTICATION CODE AS PASSWORD Press the ENABLE button to use a user authentication code for USER PASSWORD or DISABLE button to use a password entered in USER PASSWORD field MASTER PASSWORD Enter a password required to change the security setting of a secure PDF file 123456 is set as the default master password Encryption Level Select the encryption level for a secure PDF fil...

Page 161: ... PASSWORD and MASTER PASSWORD You can enter alphanumeric characters of 1 or more and 32 or less for USER PASSWORD and MASTER PASSWORD The input password appears as asterisks When the lock icon next to USER PASSWORD display field is highlighted a user cannot change the pass word When the lock icon next to MASTER PASSWORD display field is highlighted a user cannot change the encryption level and aut...

Page 162: ...and the number of transactions appears in the journal list The Transmission Reception Journal settings will be available only when the Printer Kit and Scanner Kit is installed when the Printer Scanner Kit is installed or when the optional Fax unit is installed 1 Press the LIST REPORT button in the ADMIN menu The LIST REPORT screen is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU...

Page 163: ...tomatically When you enable this the transmission and reception journals will be printed when specified numbers of trans missions are completed TX JOURNAL Press the number button to specify the number of transmissions will be printed on a trans mission journal RX JOURNAL Press the number button to specify the number of receptions will be printed on a reception journal 5 Press the ENTER button ...

Page 164: ...e communication report for each transmission type separately The Communication Report setting will be available only when the Printer Kit and Scanner Kit is installed when the Printer Scanner Kit is installed or when the optional Fax unit is installed 1 Press the LIST REPORT button in the ADMIN menu The LIST REPORT screen is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 P...

Page 165: ...ss this to print the communication report only when an error occurs DIRECT TX and POLLING are available only when the optional Fax unit is installed 5 When you press the ALWAYS or ON ERROR button for MEMORY TX or MULTI TX the PRINT 1st PAGE IMAGE message is dis played Press the YES button to print the communication report with the first page image or press the NO button to print the com munication...

Page 166: ...ATION are available only when the optional Fax unit is installed 7 When you press the ALWAYS or ON ERROR button for each trans mission type the PRINT 1st PAGE IMAGE message is displayed Press the YES button to print the communication report with the first page image or press the NO button to print the communication report without the page image Returns you to the COMM REPORT screen 8 Press the ENT...

Page 167: ...smission from an originator as a relay hub Local Reserving a document to a mailbox within this equipment locally Remote Reserving a document to a mailbox within this equipment remotely from another facsimile 1 Press the LIST REPORT button in the ADMIN menu The LIST REPORT screen is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press the REPORT SETTING button The REPORT SE...

Page 168: ...print the reception list when receiving a relay transmission from an originator LOCAL Select the ON button to print the reception list when reserving a document to a mailbox within the machine locally REMOTE Select the ON button to print the reception list when receiving a document to a mailbox within the machine remotely from another facsimile 5 Press the ENTER button ...

Page 169: ...st For the examples of each list format are described in Appendix P 171 1 Press the LIST REPORT button in the ADMIN menu The LIST screen is displayed To display the ADMIN menu see 1 ENTERING TO ADMIN MENU P 87 2 Press the LIST button The LIST screen is displayed 3 Press the button that you want to print Selected list is printed ...

Page 170: ... this equipment will feed the same size of paper from the different drawer if the specified drawer becomes empty PAPER OF DIFFERENT DIRECTION When the ON button is selected this equipment will feed the same size of paper that is set in a different direction if the specified drawer becomes empty SUSPEND PRINTING IF STAPLER EMPTY Select the ON button to enable suspending printing if stapler empty oc...

Page 171: ...led For the instructions on how to operate the WIRELESS SETTINGS please refer to the GN 1041 Operator s Manual for Wireless LAN There is also the Bluetooth SETTINGS button in the ADMIN menu This button will be available only when the optional Bluetooth Module is installed For the instructions on how to operate the Bluetooth SETTINGS please refer to the GN 2010 Operator s Manual for Bluetooth ...

Page 172: ...4 170 4 SETTING ITEMS ADMIN ...

Page 173: ...DIX 1 LIST PRINT FORMAT 172 Total Counter List 172 Department Code List 173 Address Book List 174 Function List User 176 NIC Configuration Page 177 Function List Administrator 178 PS3 Font List 195 PCL Font List 196 ...

Page 174: ...l Counter List TOTAL COUNTER LIST TIME 10 09 05 20 47 S N 0987654321 PRINT COUNTER COPY SMALL 99999 LARGE TOTAL 99999 199998 FAX 99999 99999 199998 PRINTER 99999 99999 199998 LIST 99999 99999 199998 TOTAL 399996 399996 799992 SCAN COUNTER FAX 99999 COPY 99999 NETWORK 99999 TOTAL 299997 ...

Page 175: ...MALL 99999 LARGE 99999 199998 RECEPTION 99999 99999 199998 SCAN COUNTER SMALL LARGE COPY 99999 99999 199998 FAX 99999 99999 199998 NETWORK 99999 99999 199998 DEPT NO PRINT COUNTER DEPARTMENT D 2 00002 FAX COMMUNICATION COPY SMALL 99999 399996 LARGE 99999 399996 199998 FAX 99999 99999 199998 PRINT 99999 99999 199998 LIST 99999 99999 199998 799992 TOTAL LIMIT TRANSMIT SMALL 99999 LARGE 99999 199998 ...

Page 176: ... ifax com 003 USER01 OFF MEMORY OFF 0 00000000003 user03 ifax com 004 USER01 OFF MEMORY OFF 0 00000000004 user04 ifax com 005 USER01 OFF MEMORY OFF 0 00000000005 user05 ifax com 006 USER01 OFF MEMORY OFF 0 00000000006 user06 ifax com 007 USER01 OFF MEMORY OFF 0 00000000007 user07 ifax com 008 USER01 OFF MEMORY OFF 0 00000000008 user08 ifax com 009 USER01 OFF MEMORY OFF 0 00000000009 user09 ifax co...

Page 177: ...5 20 47 FAX NO 1 99999999999 FAX NO 2 99999999990 NAME MFP_00000236 NO NAME ADDRESS BOOK 001 GROUP01 001 007 014 019 001 008 014 019 002 008 015 020 003 009 015 020 004 009 016 005 010 016 005 010 017 006 011 017 006 012 018 007 013 018 003 GROUP03 005 005 006 006 007 009 002 GROUP02 005 007 009 015 060 065 ...

Page 178: ...TO ORIGINAL MODE TEXT PHOTO IMAGE DIRECTION DISABLE BYPASS FEED PLAIN 2IN1 4IN1 WRITE LATERALLY MAGAZINE SORT OPEN FROM LEFT BOOK 2 OPEN FROM LEFT SCAN ROTATION 0 SINGLE 2 SIDE SCAN SINGLE RESOLUTION 200dpi ORIGINAL MODE TEXT EXPOSURE AUTO BACKGROUND ADJUSTMENT 0 FAX FAX ROM VERSION F562 A05 RESOLUTION STANDARD ORIGINAL MODE TEXT EXPOSURE AUTO TX TYPE MEMORY TX RTI OFF ECM ON FUNCTION LIST TIME 10...

Page 179: ...Mode Static IP IP Address 10 10 70 120 Subnet Mask 255 255 255 0 Default Gateway 10 10 70 1 Primary DNS Server 0 0 0 0 DNS Name Host Name MFP 04998820 Primary WINS Server 0 0 0 0 NetBios Name MFP 04998820 IPP Network Information enabled IPP without SSL http 10 10 70 120 631 Print IPP with SSL https 10 10 70 120 443 Print AppleTalk Network Information enabled AppleTalk Printer Name MFP_00C67861 App...

Page 180: ...e drawer 2 YES GENERAL TOTAL COUNTER 9999 MAIN PAGE MEMORY SIZE 256 MB 64 MB DRAWER DRAWER 1 LT DRAWER 2 A3 DRAWER 3 A4 R DRAWER 4 B5 AUTO CLEAR 45 ENERGY SAVER WEEKLY TIMER ON OFF TIMER SUNDAY 00 00 24 00 TIMER MONDAY 00 00 24 00 TIMER TUESDAY 00 00 24 00 TIMER WEDNESDAY 00 00 24 00 TIMER THURSDAY 00 00 24 00 TIMER FRIDAY 00 00 24 00 TIMER SATURDAY 00 00 24 00 AUTO POWER SAVE 15 SLEEP MODE 60 POP...

Page 181: ...e time to enter the sleep mode in minutes NO 1 DRAWER 3 is printed only when the Drawer 3 4 is installed 2 DRAWER 4 is printed only when the Drawer 3 4 is installed 3 LARGE CAPACITY FEEDER is printed only when the LCF is installed POP UP Function Description User DRAWER Shows whether the Drawer Set Pop up is enabled or disabled NO PAPER JAM RECOVERY Shows whether the Paper Jam Recovery Pop up is e...

Page 182: ...empty occurs NO SCAN Function Description User ROTATION Shows the default rotation mode YES SINGLE 2 SIDED SCAN Shows the default 2 sided scan mode YES RESOLUTION Shows the resolution for scans YES ORIGINAL MODE Shows the default original mode for scans YES EXPOSURE Shows the default exposure setting for scans YES FAX Function Description User FAX ROM VERSION Shows the ROM version of the Fax unit ...

Page 183: ... This applies only when RX ONLY TIMER is set to the LINE 2 MODE NO RX PRINT DISCARD Shows whether the discard function is enabled or disabled NO RX PRINT REDUCTION Shows whether the reduction is enabled or disabled NO RX PRINT DUPLEX PRINT 1 Shows whether the duplex print is enabled or disabled NO RX PRINT ROTATE SORT 1 Shows whether the rotate sort is enabled or disabled NO RECOVERY TX STORED TIM...

Page 184: ...RVAL Shows the retry interval that applies to an E mail transmission NO INTERNET FAX Function Description User FRAGMENT PAGE SIZE KB Shows the fragment message size that applies to an Internet Fax transmission NO BODY STRING TRANSMISSION Shows whether the body string transmission is enabled or disabled NO FROM ADDRESS Shows the sender s E mail address that applies to an Internet Fax transmission N...

Page 185: ...the condition to print a relay station report NO COMM REPORT RELAY DESTINATION Shows the condition to print a relay destina tion report NO RECEPTION LIST LOCAL Shows whether a reception list will be printed or not after reserving a document to a mailbox within the equipment NO RECEPTION LIST REMOTE Shows whether a reception list will be printed or not after reserving a document to a mailbox within...

Page 186: ... the Bluetooth function is enabled or disabled NO BLUETOOTH NAME Shows the Bluetooth name of this equip ment NO DEVICE ADDRESS Shows the device address of this equip ment NO ALLOW DISCOVERY Shows whether the Allow Discovery function is enabled or disabled NO SECURITY Shows whether the security function is enabled or disabled NO REQUIRED PIN Shows the PIN number NO DATA ENCRYPTION Shows whether the...

Page 187: ...HCPv6 SERVER FOR OPTIONS Shows whether the optional information is obtained from the DHCPv6 server NO USE STATELESS ADDRESS Shows whether the stateless address is enabled or disabled NO KEEP CONFIGURATION FOR STATELESS Shows whether the stateless address con figuration is kept NO USE STATFULL FOR IP ADDRESS M FLAGS Shows whether the statefull usage IP address acquisition M flags is enabled or disa...

Page 188: ...acquisition is enabled or disabled NO USE STATFULL FOR OPTIONS Shows whether the statefull usage optional information acquisition is enabled or dis abled NO NETWORK SETTING NETWORK IPX SPX Function Description User ENABLE IPX SPX Shows whether the IPX SPX protocol is enabled or disabled NO FRAME TYPE Shows the frame type to be selected NO NETWORK SETTING NETWORK APPLETALK Function Description User...

Page 189: ...ser ENABLE DDNS Shows whether the DDNS is enabled or dis abled NO HOST NAME Shows the host name of this equipment NO DOMAIN NAME Shows the domain name of this equipment NO NETWORK SETTING SESSION SMB SESSION Function Description User SMB SERVER PROTOCOL Shows whether the SMB protocol is enabled or disabled NO ENABLE IPv6 Shows whether the IPv6 protocol is enabled or disabled NO NETBIOS NAME Shows ...

Page 190: ...nabled or disabled NO ENABLE NDS Shows whether the NDS mode is enabled or disabled NO CONTEXT Shows the NDS context NO TREE Shows the NDS tree NO SEARCH ROOT Shows the NDS Search Root NO NETWORK SETTING SESSION BONJOUR SESSION Function Description User ENABLE BONJOUR Shows whether the Bonjour is enabled or disabled NO LINK LOCAL HOST NAME Shows the link local host name of this equip ment for Bonjo...

Page 191: ... NO LOGIN NAME Shows the login name used for SMTP authentication NO PORT NUMBER Shows the port number to be used for send ing an E mail or Internet Fax to the SMTP server NO ENABLE SSL Shows whether the SSL for the SMTP client is enabled or disabled NO NETWORK SETTING NETWORK SERVICE SMTP SERVER NETWORK SERVICE Function Description User ENABLE SMTP SERVER Shows whether the SMTP server is enabled o...

Page 192: ... the port number to be used for accessing the POP3 server NO ENABLE SSL Shows whether the SSL for the POP3 net work service is enabled or disabled NO SSL PORT NUMBER Shows the SSL port number to be used for accessing the POP3 server NO NETWORK SETTING NETWORK SERVICE FTP CLIENT NETWORK SERVICE Function Description User DEFAULT PORT NUMBER Shows the default port number to be used for saving a docum...

Page 193: ...ap address NO NETWORK SETTING NETWORK SERVICE SNTP NETWORK SERVICE Function Description User ENABLE SNTP Shows whether the SNTP is enabled or dis abled NO PRIMARY SNTP ADDRESS Shows the primary SNTP server address if it has been set NO SECONDARY SNTP ADDRESS Shows the secondary SNTP server address if it has been set NO PORT NUMBER Shows the port number to be used for accessing the SNTP server NO S...

Page 194: ...inting NO NETWORK SETTING PRINT SERVICE SETTING LPD PRINT Function Description User ENABLE LPD Shows whether LPR printing is enabled or disabled NO PORT NUMBER Shows the port number to be used for LPR printing NO BANNERS Shows whether the banner will be printed for each LPR print job NO NETWORK SETTING PRINT SERVICE SETTING IPP PRINT Function Description User ENABLE IPP Shows whether IPP printing ...

Page 195: ...O NETWORK SETTING PRINT SERVICE SETTING NETWARE PRINT Function Description User LOGIN NAME Shows the login name for NetWare file server NO PASSWORD Shows the password for NetWare file server NO PRINT QUEUE SCAN RATE Shows how often the equipment scans the queue on NetWare file server in second NO NETWORK SETTINGS PRINT AND NOTIFICATION SERVICE E MAIL PRINT Function Description User ENABLE PRINT HE...

Page 196: ...will be sent if it has been set NO ENABLE PARTIAL E MAIL Shows whether the equipment allows print ing an E mail job that partially received NO PARTIAL WAIT TIME Shows how long the equipment will wait for receiving data of a partial E mail job before printing in second NO MDN REPLY Shows whether MDN Reply is enabled or disabled NO NETWORK SETTINGS PRINT AND NOTIFICATION SERVICE E MAIL PRINT Functio...

Page 197: ...195 5 PS3 Font List An output example of the PS3 Font List ...

Page 198: ...196 5 APPENDIX 1 LIST PRINT FORMAT Cont 5 PCL Font List An output example of the PCL Font List ...

Page 199: ... 163 Communication Report 162 COMPLETION TONE VOLUME 142 CONTACT INFORMATION 89 Contacts Deleting 14 Editing 12 Registering 9 Searching 16 CONTEXT 118 CORP 10 COUNTER MENU 37 D Date and Time 95 DATE FORMAT 96 DATE TIME 95 Daylight Saving System 96 DELETE ALL 52 DEMO PAGE PRINT 167 Department Code Deleting 52 60 Editing 56 Enabling 50 Printing 49 Registering 53 Resetting All Counters 51 Resetting C...

Page 200: ...0 INITIAL SETUP 141 IP ADDRESS 110 112 IPv4 107 108 109 IPv6 111 IPv6 Protocol 111 112 IPX SPX 115 IPX SPX Protocol 115 J JOURNAL 161 K KEEP CONFIGURATION 113 KEYWORD 10 KNOWN ID 16 27 32 L LAST NAME 10 LDAP Network Service 128 LDAP PROTOCOL 129 LINE SELECT 11 LINE 2 MODE 144 Line 2 Mode 143 LINE2 NUMBER 139 Link Local Address 112 LIST 167 LOCAL 166 LOCATION 89 LOGON 120 M MASTER PASSWORD 158 MAXI...

Page 201: ...RINT 146 148 149 RX Printing 146 S SCAN COUNTER 39 44 Scan to E mail 153 SEARCH ADDRESS 17 28 SEARCH GROUP 33 SEARCH ROOT 118 SECONDARY PORT NUMBER 125 SEP 11 SERVICE PHONE NUMBER 89 SID 11 SINGLE 2 SIDE SCAN 73 SLEEP AUTO SHUT OFF 102 SMB 119 SMB PROTOCOL 120 SNMP READ COMMUNITY 129 SORT MODE PRIORITY 136 STATELESS ADDRESS 113 STATIC 110 Static IP Address 109 Storage Maintenance 152 SUB 11 SUBNET...

Page 202: ...200 INDEX Cont ...

Page 203: ...Printed in China DP 2050 2340 2840 OME050123D0 ...

Page 204: ...2005 TOSHIBA TEC CORPORATION All rights reserved 6LE87805000 R05092095003 TTEC Ver04 2007 03 MULTIFUNCTIONAL DIGITAL SYSTEMS User Functions Guide 2 17 2 HIGASHIGOTANDA SHINAGAWA KU TOKYO 141 8664 JAPAN ...

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