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Sharp FO-2600, Operation Manual

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Sharp FO-2600 Operation Manual Download Page 49

Automatic Fax/Phone Changeover

This is a special function in AUTO reception mode which is convenient for receiving
both faxes and voice calls. When it is turned on, your fax will detect whether an
incoming call is a voice call (including manually dialled fax transmissions), or an
automatically dialled fax. If it is a voice call, the fax will make a special ringing sound
to alert you to answer. If it is an automatically dialled fax transmission, reception will
begin automatically.

Comments:

••

Automatic Fax/Phone Changeover is normally used in 

AUTO

 reception mode. However, it

can also be used in 

MANUAL

 (telephone) reception mode if Option Setting 3 is set to YES.

••

When this function is enabled, the machine may not be connected to lines listed in telephone
directories issued by public network operators. Publication of the number of this machine
should be accompanied with advice of the function.

Turning Automatic Fax/Phone Changeover on

Automatic Fax/Phone Changeover is turned on by setting Option Setting 8 to "YES".
The procedure for doing this is described in Chapter 6, "Option Settings".

♦

Make sure the reception mode is set to AUTO.

How the function operates

When a call comes in, your fax will answer it after the number of rings set with Option
Setting 2. After answering, the fax monitors the line for about 5 seconds to see if a fax
tone is being sent.

♦

If your fax detects a fax tone (this means that the call is an automatically dialled
fax), it will automatically begin reception of the incoming document.

♦

If your fax doesn’t detect a fax tone (this means that the call is a voice call or
manually dialled fax), it will make a special ringing sound (called pseudo ringing) for
15 seconds to alert you to answer. If you don’t answer within this time, your fax will
send a fax tone to the other machine to allow the calling party to send a fax
manually if they desire.

Comments:

••

Only the fax will alert you to voice calls or manually dialled faxes by pseudo ringing. An
extension phone connected to the same line will not ring after the connection has been made.

••

The duration of pseudo ringing can be adjusted with Option Setting 9. See Chapter 6,
"Optional Settings".

••

The volume of the pseudo ringer is controlled by pressing the 

FUNCTION

 key and then the

SPEAKER

 key, followed by the "

#

" or "

*

" keys. Make sure the speaker volume is turned up

sufficiently to hear the pseudo ringer.

RECEIVING DOCUMENTS

BASIC OPERATIONS

3-13

Summary of Contents for FO-2600

Page 1: ... FO 2600 QUICK REFERENCE GUIDE 1 INSTALLATION 2 INITIAL SETTINGS 3 BASIC OPERATIONS 4 ANSWERING MACHINE CONNECTION 5 SPECIAL FUNCTIONS 6 OPTIONAL SETTINGS 7 PRINTING OUT REPORTS AND LISTS 8 MAINTENANCE 9 TROUBLESHOOTING SPECIFICATIONS ...

Page 2: ...ed BROWN must be connected to the terminal which is marked with the letter L or coloured red This apparatus must be protected by a 13A fuse in the mains plug or distribution board WARNING THIS APPARATUS MUST BE EARTHED This equipment complies with the requirements of Directives 89 336 EEC and 73 23 EEC as amended by 93 68 EEC Dieses Gerät entspricht den Anforderungen der EG Richtlinien 89 336 EWG ...

Page 3: ...ument Enter Speed Dial number press 2 numeric keys Load document Wait for reception tone RESOLUTION Making voice calls Normal Dialling Rapid Key Dialling Speed Dialling Redialling S P E E D R E D I A L Lift handset or press SPEAKER Dial press numeric keys Lift handset if you pressed SPEAKER Press SPEAKER Press Rapid Key Lift handset if you pressed SPEAKER Lift handset or press SPEAKER Enter Speed ...

Page 4: ...ry key Rapid key 01 page 23 Program the Mercury key Rapid key 01 with access code 131 a pause and Mercury PIN page 27 Simply prefix all numbers manually or auto matically dialled with this key The key can also be used to assign the Mercury PIN as a prefix to other autodial numbers during pro gramming page 29 To change from the Residential PIN Code Service to the Residential 132 Service clear the M...

Page 5: ...s appearing in the display are indicated in CAPITAL LETTERS Your fax machine and the telephone system Your Sharp FO 2600 Facsimile Transceiver is approved for connection to the Public Switched Telephone Network PSTN it is also approved for connection via a Private Branch Exchange PBX and can be used with either Loop Disconnect LD or Dual Tone Multi Frequency DTMF signalling Your facsimile machine ...

Page 6: ...arth recall Series connection of extension telephone s Any other usage will invalidate the approval of the facsimile if as a result it then ceases to comply with the standards against which approval was granted Series connection When connected via series apparatus difficulties may occasionally be experienced when making calls to the PSTN and by both parties during telephone conversations If diffic...

Page 7: ...RY FUNCTION 2 11 3 BASIC OPERATIONS SENDING DOCUMENTS 3 1 RECEIVING DOCUMENTS 3 11 MAKING COPIES 3 14 MAKING TELEPHONE CALLS 3 16 4 ANSWERING MACHINE CONNECTION USING THE CONNECTION 4 1 OPTIONAL A M MODE SETTINGS 4 5 5 SPECIAL FUNCTIONS MEMORY 5 1 TRANSMISSION RESERVATION 5 3 BROADCASTING 5 4 CONFIDENTIAL TRANSMISSION 5 6 POLLING 5 7 RELAY REQUEST 5 10 TIMER OPERATIONS 5 13 ENTERING AND USING PROG...

Page 8: ...Notes TABLE OF CONTENTS iv ...

Page 9: ... fax must be installed on a level surface Keep the fax away from air conditioners heaters direct sunlight and dust Provide easy access to the front back and sides of the fax In particular keep the area in front of the fax clear or the original document may jam as it comes out after scanning Keep liquids away from the fax Liquids spilled on the fax can damage the internal circuitry If the fax is mo...

Page 10: ...ut of the printing compartment If you are installing the cartridges for the first time go to Step 5 3 If you are replacing the cartridges grasp the finger hold on the imaging cartridge handle marked PUSH and pull the handle out Rehold the handle and pull the imaging cartridge out of the compartment Caution The fusing unit the black unit with ribs extending across the bottom of the compartment beco...

Page 11: ...o the compartment Make sure it fits into place on top of the roller in the bottom of the compartment If you have removed a used drum cartridge place it in the empty drum cartridge bag seal the bag and dispose of it in a way that conforms to any local regulations that may exist in your area 7 Grasp the protruding end of the protective paper and pull the paper out of the cartridge Be sure not to lea...

Page 12: ...into the printing compartment 11 Place your thumb on the centre of the handle where it is marked PUSH and push the handle slightly up and in so that the cartridge fits into place If you have removed a used imaging cartridge place it in the empty imaging cartridge bag seal the bag and dispose of it in a way that conforms to any local regulations that may exist in your area 12 Hold the received docu...

Page 13: ... cartridge is capable of printing approximately 2000 pages if A4 size paper is used and 4 of each page is covered with toner When the cartridge nears empty about 250 pages can still be printed the indicator on the operation panel will begin to blink When the cartridge is empty the indicator will light steadily and TONER EMPTY will appear in the display Replace the cartridge as described above To a...

Page 14: ...ou unplug the power lead disconnect the fax machine from the telephone network first Caution The mains outlet socket outlet shall be installed near the equipment and shall be easily accessible Press the power switch to turn on the power Telephone line cord Plug one end of the telephone line cord into the socket on the fax marked TEL LINE Plug the other end into a standard telephone wall socket Be ...

Page 15: ...nces a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased from your dealer or at most telephone specialty stores The facsimile will not ring in response to incoming calls in the absence of mains power to the machine For this reason it is recommended that the fax is not left as the only telep...

Page 16: ...ver on the paper tray so that the notches on each side of the cover fit onto thecatches on each side of the tray Attach the original document support and the received document support to the top of the fax as shown Original document support Received document support ASSEMBLY AND CONNECTIONS 1 8 INSTALLATION ...

Page 17: ...he fax as shown the set up will not operate properly Eire Remove the seal covering the socket marked TEL SET on the fax Insert the plug of the extension telephone or the answering machine line directly into the TEL SET socket tel line telphone Comments The safety status of this socket is TNV and is provided for the connection of approved telephone equipment only To ensure continued safety complian...

Page 18: ...s Note Plain paper has a print side which should be used to obtain the best print quality The print side is not visible to the naked eye so check the label on the end of the package before removing the paper The print side will be indicated by an arrow symbol or wording Load the paper in the tray print side up as described below 1 Remove the paper tray cover 2 Fan the paper and then tap the edge a...

Page 19: ...e 6 Push the lever on the right side of the paper tray down to set the paper 7 Replace the paper tray cover When adding paper to the paper tray you must first take out any remaining paper combine it into one stack with the new paper and then put the stack in the tray If you do not remove the remaining paper and simply place new paper on top of it double feeding may result LOADING PRINTING PAPER IN...

Page 20: ...Notes LOADING PRINTING PAPER 1 12 INSTALLATION ...

Page 21: ...ame storing procedures SPEAKER key Press this key to dial a number without picking up the handset R key If you are on a P B X extension press this key to transfer or put the other party on hold It can also be used to move the cursor to the left when storing a number or name Rapid Keys Use these keys to dial fax and voice numbers automatically Rapid Key 01 indicated by the blue logo also serves as ...

Page 22: ...ax number max of 20 digits by pressing the numeric keys To insert a space between digits press the key To insert a press the key 5 6 Example SHARP Enter your name by pressing the appropriate numeric keys as shown on the following page Press each key repeatedly until the desired letter appears in the display Max of 24 characters 7 8 Exit Note To confirm that you have correctly entered your name and...

Page 23: ...the order shown above the key Delete Press this key to delete the letter highlighted by the cursor if the cursor is to the right of the last letter entered it will backspace and delete the last letter Cursor left Press this key to move the cursor to the left Shift Press this key once to change case press it again to change back Cursor right Press this key to move the cursor to the right Symbols Pr...

Page 24: ... A B B B C A B C A B C C A B C C o A B C C o A B C C o A B C C o A B C C o 1 Step Press these keys Display 1 2 3 4 5 6 7 8 9 10 11 12 13 2 ABC 2 ABC 2 ABC 2 ABC 2 ABC SPEAKER SPEAKER 2 ABC 2 ABC 2 ABC 2 ABC 2 ABC 2 ABC 2 ABC 2 ABC 6 MNO 6 MNO 6 MNO 6 MNO R E D I A L 1 1 S T A R T 1 1 1 ENTERING LETTERS FOR NAMES 2 4 INITIAL SETTINGS ...

Page 25: ...ED THU FRI SAT Code 0 1 2 3 4 5 6 Step Press these keys Comments 1 ENTRY MODE will appear in the display 2 DATE TIME SET will appear in the display 3 4 Example Enter the day of the month 2 digits 01 to 31 5 Example January Enter the month 2 digits 01 for January 02 for February 12 for December etc 6 Example 1995 Enter the last two digits of the year 7 Example Thursday Enter the day of the week by ...

Page 26: ... incoming faxes Automatic Fax Phone Changeover a special function for receiving both faxes and voice calls also operates in this mode ANS mode Select this mode when an answering machine is connected to the fax and you want the answering machine to answer all calls This allows you to receive both voice messages and faxes while you are out Setting the reception mode Press the RECEPTION MODE key unti...

Page 27: ...h is longer than 20 digits or wish to program an access number or PIN of an alternative network operator use Chain Dialling Chain Dialling allows you to combine two or more automatic dialling numbers or use an automatic dialling number followed by additional digits entered manually with the numeric keys to dial a single number In addition to being convenient for storing long numbers it allows you ...

Page 28: ...Mercury Service and want to use Rapid Key 01 for Rapid Key dialling clear Rapid key 01 as described in Clearing numbers which follows in this section and reset Option Setting 23 as described in Chapter 6 To confirm that Automatic Dialling numbers have been stored correctly print out the Telephone List The procedure for doing this is described in Chapter 7 Printing out Reports and Lists Step Press ...

Page 29: ... 13 14 Step 4 or Return to Step 4 to store another number or press STOP to exit If the number is a Rapid Key number you can write the name on the label above the appropriate Rapid Key STOP S T A R T S T A R T 5 5 5 0 4 5 2 1 2 Clearing numbers Step Press these keys Comments 1 ENTRY MODE will appear in the display 2 FAX TEL MODE will appear in the display 3 Select CLEAR 4 Example To clear a Rapid K...

Page 30: ...for names in this chapter A lithium battery keeps automatic dialling numbers in memory Your fax uses a lithium battery to keep automatic dialling numbers and other programmed data in memory when the power is turned off Battery power is consumed primarily when the power is turned off With the power kept continuously off the life of the battery is about 5 years If the battery fails have your dealer ...

Page 31: ...on First clear the programmed operation as described in Entering and Using Programs in Chapter 5 then clear the key If you need to check which program the key is used in print out the Program and Group List as described in Chapter 7 Step Press these keys Comments 1 PROGRAM GROUP will appear in the display 2 GROUP ENTRY MODE will appear in the display 3 or Press 1 SET to program a Group Key or 2 CL...

Page 32: ...y Customer Services will be able to check whether Mercury is available in your area All Mercury s charges and tariffs are the same for both methods of accessing Mercury the only difference is how you connect to the Mercury network For Residential 132 Service customers Once you have become a Mercury Residential 132 customer you simply dial 132 before a long distance or international call to send it...

Page 33: ... dial the telephone or fax number of the party you want to call Please note that Cost Centre Codes are not currently available with the Residential 132 Service Programming the Mercury Key for the Residential PIN Code Service The access code a pause and your I D code can all be programmed into the Mercury Key Rapid Key 01 This will allow you to access the Mercury network by simply pressing the Merc...

Page 34: ...ious page 7 Example Enter your I D code max of 10 digits 8 9 Exit For easy identification the blue Mercury logo is located above the Mercury Key To check that the Mercury I D code has been reprogrammed correctly pick up the handset or press the SPEAKER key wait for the dialling tone and press the Mercury Key followed by a 2 or 3 digit cost centre code if applicable and dial 1500 This call is free ...

Page 35: ... procedure for storing numbers described in Storing Numbers for Automatic Dialling in this chapter Press the Mercury Key before Step 5 in the procedure Dialling numbers on the Mercury network To dial numbers on the Mercury network you can use any of the methods of dialling described in Sending Documents in Chapter 3 for fax transmissions and any of the methods described in Making Telephone Calls i...

Page 36: ...Notes USING THE MERCURY FUNCTION 2 16 INITIAL SETTINGS ...

Page 37: ...transmitted Scanning width 210 mm Scanning length The length of the sheet minus 4mm from both the top and bottom edges Other restrictions Documents written in yellow greenish yellow or light blue ink cannot be transmitted as the scanner does not recognise these colours Ink glue and correcting fluid on documents must be dry before they are transmitted All clips staples and pins must be removed from...

Page 38: ...g scanned Insert gently to prevent double feeding 1 Adjust the document guides to the width of your document 2 Place the document face down and push it gently into the document feeder The top edge of the document should enter the fax first The feeder will draw the leading edge of the document into the fax SEND COPY READY will appear in the display 3 You can now either make resolution and or contra...

Page 39: ...RD In order to transmit with FINE or SUPER FINE resolution the receiving fax machine must also have that resolution If it doesn t the next best available setting will be used The default resolution the resolution the fax uses if you do not make a resolution setting can be changed to FINE by changing Option Setting 1 See Chapter 6 Optional Settings Contrast The contrast is normally set to AUTO whic...

Page 40: ...nsmission press the panel keys as shown below In this case you can also select a message which will appear at the top of the cover sheet If you want the fax to automatically send a cover sheet with every transmission set Option Setting 13 to YES as described in Chapter 6 Optional Settings no message can be selected in this case Step Press these keys Comments 1 COVER SHEET MODE will appear in the d...

Page 41: ...y If you need to cancel a batch number entry remove the document from the feeder or press the STOP key If the number of pages actually transmitted does not coincide with the batch number entered the alarm will sound and PAGE COUNT ERROR will appear in the display PAGE E will also appear in the NOTE column of the Transaction Report if it has been set to print out Step Press these keys Comments 1 PA...

Page 42: ...n you can talk with them before sending the fax 1 Pick up the handset or press the SPEAKER key Listen for the dial tone 2 Dial the number of the receiving machine by pressing the number keys 1 2 ABC 3 DEF 4 GHI 5 JKL 6 MNO 7 PQRS 8 TUV 9 WXYZ 0 SPEAKER or 3 Wait for the connection Depending on the setting of the receiving machine you will either hear a facsimile reception tone or the other person ...

Page 43: ...f the number of the receiving machine shown is correct press the START key If it is not correct press the STOP key to backspace and clear one digit at a time and then re enter the correct digit s Rapid Key Dialling If the number you want to dial has been stored as a Rapid Key number see Storing Numbers for Automatic Dialling in Chapter 2 you can dial it by pressing the appropriate Rapid Key Press ...

Page 44: ...lling in Chapter 2 can be combined with another automatic dialling number or digits entered manually with the numeric keys to dial one phone number up to 50 digits long The following are some examples of how this can be done Press appropriate Rapid Keys in the proper order For example press Rapid Key 01 then Rapid Key 02 Enter Speed Dial numbers in the proper order For example press the SPEED key ...

Page 45: ...acter or number press 1 If you don t remember the first letter go to Step 3 you will scroll through the list from the beginning If a name wasn t stored for the number press 0 This will cause numbers not names to appear when you scroll To access voice numbers stored in Rapid Keys which have no name press 0 twice note that Speed Dial numbers will also appear 3 Press the key or the key to scroll thro...

Page 46: ...pts will be made at intervals of 5 minutes To stop automatic redialling press the STOP key If desired you can change the number of times the fax redials to any number from 1 to 4 with Option Setting 6 and the interval at which redialling is done to any number of minutes from 1 to 5 with Option Setting 7 Using the REDIAL key You can press the REDIAL key to redial the last number dialled To send a d...

Page 47: ...key until the MANUAL light comes on you must answer all calls including fax transmissions using the fax s handset or an extension phone connected to the same line Receiving faxes on the FO 2600 When your fax rings pick up the handset If you hear a fax tone wait until RECEIVING appears in the display and then replace the handset If the other party first talks to you and then wants to send a fax pre...

Page 48: ...tone signals If your phone cannot send tone signals hang up the extension handset the telephone line will remain open whilst the caller is offhook walk over to the fax pick up the handset and press the START key Note Your fax will not accept the signal to begin reception 5 and if a document is loaded in its feeder Comments If you have set Option Setting 12 to OFF and hear a fax tone when you answe...

Page 49: ...eception mode is set to AUTO How the function operates When a call comes in your fax will answer it after the number of rings set with Option Setting 2 After answering the fax monitors the line for about 5 seconds to see if a fax tone is being sent If your fax detects a fax tone this means that the call is an automatically dialled fax it will automatically begin reception of the incoming document ...

Page 50: ...ds adjustment 1 Load the document s face down If desired adjust the resolution and or contrast with the RESOLUTION key 2 Press the COPY key and then the START key COPY A B C A B C A B C A B C C C C B B B A A A Multiple copies Follow these steps when you want to make multiple copies of one or more originals Up to 99 copies per original can be made If you are making multiple copies of more than one ...

Page 51: ...to 9 enter 0 first COPY Example 5 Press the START key 2 1 Note If you place a large number of originals in the feeder the memory may become full before all of them can be scanned MEMORY FULL will appear in the display If this happens press the START key to copy the originals which have been scanned and then repeat the multiple copy procedure for the remaining originals including the original which...

Page 52: ...d Dial number with the numeric keys 3 Speak with the other party when they answer If you pressed the SPEAKER key pick up the handset Using the SEARCH key You can use the SEARCH key to search for a Rapid Key or Speed Dial number First search for the number as described in Using the SEARCH key in Sending Documents in this chapter and then pick up the handset or press the SPEAKER key The number will ...

Page 53: ... hold make a further call to a third party and then go back to your original caller Transferring calls You can transfer a call to another number on the same PBX without operator assistance Note The machine is also fully compatible with British Telecom Network Services and can be used in conjunction with any facility that requires a recall command Note To perform the above PBX operations Option Set...

Page 54: ...e conversation press the R key This puts the other party on hold 1 2 ABC 3 DEF 4 GHI 5 JKL 6 MNO 7 PQRS 8 TUV 9 WXYZ 0 R 1 2 ABC 3 DEF 4 GHI 5 JKL 6 MNO 7 PQRS 8 TUV 9 WXYZ 0 2 When you hear the dial tone dial the number to which you want to transfer the call When the other party answers hang up and the call will be transferred If the other party does not answer press the R key again to return to ...

Page 55: ... a fax to press their Start key For example your message might go as follows Hello You ve reached the ABC company No one is available to take your call right now Please leave a message after the beep or press your facsimile Start key to send a fax Thank you for calling Comments It is advisable to keep the length of the message under 10 seconds If it is too long you may have difficulty receiving fa...

Page 56: ...ine and its outgoing message will play During this time your fax will quietly monitor the line If your fax detects a fax transmission it will take over the line and begin reception If the connection is not good or there is noise on the line the answering machine and or fax machine may not respond properly The call counter on your answering machine may indicate that voice messages were received whe...

Page 57: ...contains a pause or the caller pauses while leaving a message and the pause is longer than the specified duration the fax will interrupt It is best to shorten or eliminate such pauses but if necessary you can also try lengthening the Quiet Detect Time setting This procedure is described in Optional A M Mode Settings at the end of this chapter Are callers who want to send a fax manually having trou...

Page 58: ...alling tone Instead the person faxing normally waits until they hear a reception tone and then presses their Start key In the case of an answering machine connection they will hear your outgoing message instead of a reception tone and then press their Start key However this does not signal a fax transmission to your fax Instead it must use a function called Quiet Detect Time to detect the transmis...

Page 59: ...ing documents from memory With this function the original document is scanned immediately stored in memory and then transmitted once the connection to the receiving machine is made This is convenient when transmitting to places where the line is often busy as it saves you from waiting to collect the original document and frees the feeder for other operations Only one memory transmission can be set...

Page 60: ...nned when the memory filled up Press the STOP key if you want to cancel the entire transmission Substitute reception into memory This is a back up function which is automatically activated if your fax runs out of paper the imaging cartridge needs replacement or the paper jams When you have received a document in memory FAX RX IN MEMORY will appear in the display alternating with CHECK PAPER REPLAC...

Page 61: ...e resolution and or contrast if desired 2 Enter the number of the receiving machine using one of the following methods Press a Rapid Key Press the SPEED key and enter a Speed Dial number Enter a full number with the numeric keys 3 Press the START key if you entered a Speed Dial number or a full number The number will be dialled once the current operation is completed and transmission will begin on...

Page 62: ...tered 1 Load the document s 2 Press the BROADCAST key 3 Dial the receiving units using one or more of the following methods Press one or more Rapid Keys Enter Speed Dial numbers with the numeric keys Press one or more Group Keys 4 Press the START key Set the resolution and or contrast if desired BROADCAST Example S T A R T 01 02 09 5 Press the START key Transmission will begin A Transaction Report...

Page 63: ...rammed into one Group Key you can perform the broadcasting operation using the following simplified procedure 1 Load the document s Make any desired transmission settings resolution contrast etc 2 Press the appropriate Group Key Transmission will begin 19 G1 Example BROADCASTING SPECIAL FUNCTIONS 5 5 ...

Page 64: ...the document s Make any desired transmission settings resolution contrast etc 2 Press the FUNCTION key 6 and the START key CONF TX MODE will appear in the display 3 If the receiving machine has multiple mailboxes enter the appropriate 2 digit mailbox number with the numeric keys if not skip this step FUNCTION Example 6 4 Press the START key 5 Dial the receiving unit using one of the following meth...

Page 65: ...t has already been programmed for Rapid Key Dialling you must clear it first as described in Storing Numbers for Automatic Dialling in Chapter 2 Step Press these keys Comments 1 ENTRY MODE will appear in the display 2 POLLING FUNCTION will appear in the display 3 or Press 1 to turn the polling function on or 2 to turn it off 4 5 Exit Polling others 1 Dial the fax machine you want to poll using one...

Page 66: ...st your fax is on polling standby Polling Security Polling Security allows you to prevent unauthorized polling of your fax When this function is turned on polling will only take place when the fax number of the polling fax machine has been entered in your fax s list of permitted fax numbers called passcode numbers The number of the polling fax must also be correctly programmed into itself Turning ...

Page 67: ...E will appear in the display 3 or Press 1 to set a number or 2 to clear a number 4 Example Storing Enter a 2 digit number from 01 to 10 This number identifies the fax number you will enter in the next step Clearing Enter the 2 digit number which identifies the fax number you want to clear and go to Step 6 5 Example Enter the fax number max 20 digits 6 7 Step 4 or Return to Step 4 to enter another ...

Page 68: ...number can be entered to specify the relay machine a full number cannot be entered Fax numbers of the end receiving machines can be entered as Rapid Key numbers Speed Dial numbers and or Group Key numbers if they have been stored as such in the relay machine not in your fax machine Check with the operator of the relay machine for these numbers The total number of end receiving machines which can b...

Page 69: ...d Dial numbers of the end receiving machines by pressing numeric keys Skip this step if you don t want to enter Speed Dial numbers 9 10 Example Enter numbers of Group Keys for end machines by pressing numeric keys Skip this step if you don t want to enter Group Key numbers 11 12 Example Enter a full fax number skip this step if you don t want to enter full numbers Include the area code e g 201 if ...

Page 70: ...t be entered into the Relay Passcode List of the relay fax machine by the operator of that fax Your number must also be correctly entered in your fax as described in Entering Your Name and Fax Number in Chapter 2 1 Load the document Set the resolution and or contrast if desired FUNCTION S T A R T 5 2 Press the FUNCTION key the 5 key and the key 3 Press the START key FUNCTION 5 S T A R T STOP RELAY...

Page 71: ...lay Code numbers are used to specify days of the week Refer to the table below when making time settings which include a specified day Day SUN MON TUE WED THU FRI SAT Code 0 1 2 3 4 5 6 Note Only regular transmissions and polling operations can be set using the procedure described below If you want to set a broadcast confidential or relay request operation to be performed at a specified time progr...

Page 72: ...is a transmission operation adjust the resolution and or contrast if desired Otherwise skip this step 11 12 or Transmission operation If you want to send the document from memory load it now and press MEMORY Otherwise press START and load the document any time before the set transmission time If a non memory timer transmission has already been set START END OF SET will appear you must load the doc...

Page 73: ...it If you don t remember the number it appears in the display when you set the operation print out the Timer List See Chapter 7 Printing Out Reports and Lists Step Press these keys Comments 1 TIMER MODE will appear in the display 2 Select CLEAR 3 Example Enter the 1 digit timer number assigned to the operation 4 5 Exit 1 2 FUNCTION STOP S T A R T 1 STOP TIMER OPERATIONS SPECIAL FUNCTIONS 5 15 ...

Page 74: ...lected time To clear a mistake press the STOP key Initial procedure To program an operation first perform the following basic procedure After you have completed it refer to the procedure for the specific operation you want to program Code numbers are used to set days of the week Refer to the table below when making time settings which include a specified day Day SUN MON TUE WED THU FRI SAT Code 0 ...

Page 75: ...play The operations will appear in the following order Transmission Polling Confidential transmission Broadcasting Relay Request 12 Continue with the specific procedure for your operation see the following pages S T A R T 1 0 1 5 4 Transmission Continued from Initial procedure 13 Example Enter the fax number of the other machine using one of the following methods Press a Rapid Key Enter a Speed Di...

Page 76: ...ess START 18 Exit Polling Continued from Initial procedure 13 Example Enter the fax number of the other machine using one of the following methods Press a Rapid Key Enter a Speed Dial number with the numeric keys 14 15 Exit MEMORY S T A R T STOP S T A R T S T A R T 1 0 STOP ENTERING AND USING PROGRAMS 5 18 SPECIAL FUNCTIONS ...

Page 77: ...he document to be sent from memory press MEMORY If you want the document to be sent from the feeder press START 20 Exit Broadcasting Continued from Initial procedure 13 Example Enter the numbers of the receiving fax machines using one or more of the following methods Press one or more Rapid Keys Enter one or more Speed Dial numbers Press one or more Group Keys 14 15 Adjust the resolution and contr...

Page 78: ... Note A relay group must first be entered see Relay Request in previous section Clearing a Program Key To clear a Program key follow these steps Step Press these keys Comments 1 PROGRAM GROUP will appear in the display 2 PRG ENTRY MODE will appear in the display 3 Select CLEAR 4 Example Press the Program Key you want to clear 5 6 Exit S T A R T RESOLUTION MEMORY S T A R T STOP FUNCTION S T A R T 7...

Page 79: ... operations set by pressing a Program Key and operations set as described in Timer Operations in this chapter To cancel a program operation If a Program Key has been pressed for a timer operation and you need to cancel the operation before it is performed follow these steps 1 Press the Program Key 17 P1 17 P1 2 Press the START key Example Example S T A R T ENTERING AND USING PROGRAMS SPECIAL FUNCT...

Page 80: ...wn below and then enter the fax numbers from which you do not want to receive faxes as shown on the following page Turning Anti Junk Fax on and off Step Press these keys Comments 1 ANTI JUNK FAX will appear in the display 2 ANTI JUNK SELECT will appear in the display 3 or Press 1 to turn Anti Junk Fax on or 2 to turn it off 4 Exit FUNCTION STOP 8 1 2 5 22 SPECIAL FUNCTIONS ...

Page 81: ... display 2 JUNK FAX MODE will appear in the display 3 or Press 1 to store a fax number in the Anti Junk Fax List or 2 to clear a fax number from the list 4 Example Storing Enter a number from 01 to 10 This number identifies the fax number you will store in the next step Clearing Enter the number which identifies the fax number you want to clear and go to Step 6 5 Example Enter the fax number max o...

Page 82: ...Notes ANTI JUNK FAX 5 24 SPECIAL FUNCTIONS ...

Page 83: ...Settings Setting 1 FINE RESOLUTION PRIORITY This sets the default resolution the resolution used if a setting is not made with the RESOLUTION key for transmitting documents Press 1 YES to set it to FINE or 2 NO to set it to STANDARD Factory setting 2 Setting 2 NUMBER OF RINGS AUTO RECEPTION This sets the number of rings your fax allows before answering an incoming call in AUTO reception mode Enter...

Page 84: ...imum number of times your fax will automatically redial if the line is busy Enter any number from 1 to 4 In Eire enter any number from 1 to 3 Factory setting 2 Setting 7 RECALL INTERVAL This sets the amount of time your fax will wait between automatic redials when the line is busy Press 1 for 1 minute 2 for 2 minutes etc up to a maximum of 15 minutes Factory setting 5 Setting 8 AUTO FAX PHONE CHAN...

Page 85: ...tory setting 1 Setting 13 AUTO COVER SHEET Press 1 YES to have the fax automatically generate a cover sheet and send it as the last page of each transmission Press 2 NO to turn the function off Factory setting 2 Setting 14 COPY REDUCE This sets the amount by which copies are reduced before printing to ensure that data on the edges is not cut off Enter a number from 1 to 3 as follows 1 AUTO Automat...

Page 86: ... line or 2 if you are on a pulse dial line Factory setting 1 Setting 20 ERROR CORRECTION MODE ECM Press 1 YES to have any distortions in a transmission due to noise on the telephone line be corrected before print out at the receiving end This is only effective when the other machine has ECM as well Press 2 NO to turn the function off Factory setting 1 Setting 21 PBX RECALL This sets the recall mod...

Page 87: ...ons If Option Setting 4 is set to 1 a report will be automatically printed out whenever information on 30 operations has accumulated A report can still be printed out manually at any time All information is erased after a report is printed out If automatic print out is disabled and print out has not been performed manually for 30 operations the information on the oldest operation will be overwritt...

Page 88: ...as errors E 1 Cannot recognise the handshake signal from the receiver side E 2 Line disconnected during transmission E 3 Line disconnected after modem speed fall back E 4 Line disconnected during multi page transmission E 6 Cannot recognize the handshake signal for next page at receiver side E 7 No response from receiver side or disconnect signal is received at transmitter side E 8 Error was not c...

Page 89: ...hows the fax numbers which have permission to poll you as well as the polling and security status your name and number as entered into your fax and a sample of the header print which appears at the top of every page you transmit The current setting of the two answering machine mode selections also appear Optional Setting List This list shows the current status of the optional settings PRINTING OUT...

Page 90: ...ation is completed to allow you to check the result The fax is set at the factory to print out the report after every transmission but you can change the setting to have it printed out under a variety of other conditions This is done by changing Option Setting 5 as described in Chapter 6 The Transaction Report shows the same information as the Activity Report See Activity Report in this chapter fo...

Page 91: ...kplate and rollers with a soft cloth Make sure that all dirt and stains such as those of correcting fluid are removed as these will cause vertical lines on transmitted images and copies Adhesive cellophane tape is useful for removal of debris from the feed rollers White backplate Document rollers Reading glass The housing Wipe the external parts and surface of the machine with a dry cloth Caution ...

Page 92: ...Be careful not to touch it 2 Place the drum gently on a clean uncluttered and level surface Do not touch the green drum in the drum cartridge and do not expose the drum to direct light Doing so will damage the surface of the drum 3 Take a sheet of clean paper and roll it tightly into a tube Gently tap the surface of the drum with the tube to pick up any particles of toner which may be sticking to ...

Page 93: ...r your telephone line See Option Setting 19 in Chapter 6 Nothing is printed at the receiving end Make sure that the document for transmission is placed face down in the feeder Make sure that the printing paper is properly loaded in the receiving machine The power is on but no transmission takes place Make sure that the receiving machine has printing paper If the receiving machine is in manual mode...

Page 94: ... If the contrast is still too low your fax may have a problem Make a copy to check it The imaging cartridge may need replacement Received images are distorted Noise on the telephone line may cause distortion Have the other party try sending the document again only when error correction Option Setting 20 is turned off Make a copy of another document on your fax If the copy is also distorted your fa...

Page 95: ...NCTION key has been pressed LINE ERROR Transmission or reception was not successful Press STOP to clear the message and then try again MEMORY FULL The memory is full See Memory in Chapter 5 MEMORY PRINTING The fax is preparing or printing out a document from memory NO CONF FUNC Confidential transmission was cancelled because the receiving machine does not have a confidential function a confidentia...

Page 96: ...dge needs replacement or has not been installed SIZE ERROR The size of the paper loaded in the paper tray is not A4 Replace the paper with A4 size paper Audible signals Continuous tone 3 seconds Indicates the end of transmission reception or copying Intermittent tone 3 bleeps 5 seconds 1 second on 1 second off Indicates incomplete transmission reception or copying Rapid intermittent tone 0 5 secon...

Page 97: ...he display by resetting the stack of printing paper pull the lever marked PULL on the paper tray toward you take out the stack of paper put it back in and push the lever back down If you are unable to clear the paper jam in this way continue with the following steps 2 Remove any documents from the received document outlet Open the operation panel and remove the received document guide the imaging ...

Page 98: ...using unit turn the wheel on the top right side of the fusing unit in the direction of the arrow until the leading edge of the paper is released from the unit Caution Do not pull the paper out of the fusing unit with your hands This may cause toner smudges on succeeding pages Important Do not turn the wheel in the direction opposite that of the arrow Also note that the wheel will not turn if the d...

Page 99: ...dge imaging cartridge and received document guide Close the operation panel For detailed instructions see Step 6 and Steps 10 to 14 in Installing the Printer Cartridges in Chapter 1 PUSH CLEARING PAPER JAMS TROUBLESHOOTING 9 7 ...

Page 100: ...Notes CLEARING PAPER JAMS 9 8 TROUBLESHOOTING ...

Page 101: ...48 to 216 mm Length 128 to 356 mm Manual feeding Width 148 to 216 mm Length 128 to 1000 mm Effective scanning width 210 mm max Automatic document feeder 20 sheets max Halftone grey scale 32 levels Contrast control Automatic Dark selectable Copy function Single Multi copy Sort copy 99 copies page Timer communication Max 3 communications Power requirements 230 V AC 50 Hz Operating temperature 10 30 ...

Page 102: ... Speed 3 8 Dialling mode 6 4 Direct Keypad Dialling 3 7 Display messages 9 3 9 4 Document feeder 3 2 Document guides 3 2 Document restrictions 3 1 Document rollers 8 1 Document sizes 3 1 Document readable length and width 3 1 Drum cartridge 1 5 E Electrical outlet 1 6 Errer codes 7 2 Error correct ion Mode 6 4 Extension telephone connecting 1 9 Extension telephone using 3 12 F Fax signal receive 3...

Page 103: ... 2 1 3 10 3 16 Redialling 3 10 3 16 Relay Request 5 10 5 12 Remote Fax machine disable 4 2 Remote Reception Number 3 12 6 3 Resolution 3 3 Resolution key 2 1 3 3 Ringing volume 1 7 Rollers cleaning 8 1 S Search Dial key 2 1 3 9 3 16 Search Dialling 3 9 Sender s name and number entering 2 2 Service indicator 2 1 Speaker key 1 7 2 1 3 6 3 16 Speaker volume 1 7 Speed Dial key 2 1 3 6 3 16 Speed Diall...

Page 104: ...Notes INDEX Index iii ...

Page 105: ...SHARP ELECTRONICS U K LTD Sharp House Thorp Road Newton Heath Manchester M40 5BE SHARP CORPORATION PRINTED IN JAPAN TINSE3545SCZZ ...

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