Chapter 3
Finding Items
31
Finding words in an item
To search for words within an item, you need to add the item to the SimpleSearch
index and check
Use Index for searching
. When you search using the index, you
can find items by their properties, or content, or both.
Adding items to the SimpleSearch index
The SimpleSearch index uses PaperPort’s OCR software to extract and copy textual
content from your items, and creates a database of the words or phrases in those
items, much like the index of a book.
Item properties, such as name and author, are also added to the index.
Although creating an index is time consuming, searching for items in the index may
be much faster than searching file by file.
Using PaperPort
Options
available from the
Tools
menu, you can specify whether
you want SimpleSearch to run automatically each time you add a new item or
modify an existing item. You can also set how long PaperPort should wait before
starting the update process.
If you prefer, you can manually update the SimpleSearch index for all items, a single
item, or all items in one or more folders. It is good practice to update the
SimpleSearch index on a regular basis to shorten the length of time required to
complete the process.
◆
To add a single item, on the Desktop, right-click the item and click
Add to
SimpleSearch
.
◆
To add all items in a folder, in the Folders pane, right-click the folder and click
Add to SimpleSearch
.
◆
To add all PaperPort image items during a search, select
Use index
for
searching, and then click
Update Now
.
