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Ricoh Aficio 1027, Facsimile Reference Manual

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iv

Specifying a Destination ..................................................................................... 45

Sending Over a Fax Line ......................................................................................... 45

Entering a pause ................................................................................................... 46
Entering a tone ...................................................................................................... 46

Sending by IP-Fax.................................................................................................... 48

Regarding IP-Fax destinations .............................................................................. 50

Sending to an E-mail Address.................................................................................. 51

Bypassing the SMTP server .................................................................................. 54

Using the Quick Dial Keys........................................................................................ 56

Specifying a destination using the Quick Dial key ................................................. 56
Specifying a group of destinations using the Quick Dial key ................................. 57

Checking the Specified Destination ......................................................................... 59
Redial ....................................................................................................................... 60

Programming Destinations in the Address Book ............................................. 62

Programming Destinations from Check Destination Screen .................................... 64
Programming Destinations from Redial Screen ....................................................... 65

Searching for a Destination in the Address Book ............................................ 66

Search by Name ...................................................................................................... 66
Search by Destination List ....................................................................................... 68
Search by Registration Number ............................................................................... 70
Search by Fax Number ............................................................................................ 72
Search by E-mail Address........................................................................................ 74
Search by IP-Fax Destination .................................................................................. 76
Search by LDAP Server ........................................................................................... 78

On Hook Dial ........................................................................................................ 82
Manual Dial ........................................................................................................... 84
Memory Storage Report ...................................................................................... 85
Canceling a Transmission .................................................................................. 86

Before the Original Is Scanned ................................................................................ 86
While the Original Is Being Scanned........................................................................ 86
While the Original Is Being Transmitted................................................................... 87
Before the Transmission Is Started.......................................................................... 88

2. Send Settings

Sending at a Specific Time (Send Later) ........................................................... 91
Sender Settings.................................................................................................... 93

PIN Code Transmission ........................................................................................... 95

E-mail Options...................................................................................................... 97

Entering the Subject................................................................................................. 97
Requesting a Reception Notice................................................................................ 98

Fax Header Print ................................................................................................ 100
Label Insertion ................................................................................................... 102
Setting SUB Codes for Transmission .............................................................. 104

Setting a Password ................................................................................................ 106

Setting SEP Codes for Reception .................................................................... 107

Entering a Password .............................................................................................. 109

Two-Sided Transmission (Double-Sided Transmission) ............................... 110

3. Reception

Types of Reception............................................................................................ 113

Summary of Contents for Aficio 1027

Page 1: ...fore you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in About This Machine before using the machine Transmission Send Settings Reception Changing Confirming Communication Information Fax via Computer Appendix 1 2 3 4 5 6 ...

Page 2: ...s Machines Corporation in the United States other countries or both Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated Ethernet is a registered trademark of Xerox Corporation Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights to those marks Note The proper names of the Wind...

Page 3: ...or administrators of the machine It explains security func tions that the administrators can use to protect data from being tampered or prevent the machine from unauthorized use Also refer to this manual for the procedures for registering administrators as well as setting user and administrator authentication Copy Reference Explains Copier functions and operations Also refer to this manual for exp...

Page 4: ...e manuals as PDF files For UNIX Supplement please visit our Web site or consult an authorized dealer PostScript3 Supplement and UNIX Supplement include descriptions of functions and settings that might not be available on this machine The following software products are referred to using general names 1 Optional Product name General name DeskTopBinder Lite 1 and DeskTopBinder Profes sional DeskTop...

Page 5: ...de 19 Immediate Transmission 19 Sending multiple originals using the exposure glass 21 IP Fax Functions 22 Terminology 24 Notes on Using IP Fax 25 Functions Not Available for IP Fax Transmission 25 Internet Fax Functions 26 Notes on Using Internet Fax 27 Functions Not Available for E mail Transmission 28 Functions Not Available for E mail Reception 28 E mail Subject 29 T 37 Full Mode 30 Placing Or...

Page 6: ...ch by Destination List 68 Search by Registration Number 70 Search by Fax Number 72 Search by E mail Address 74 Search by IP Fax Destination 76 Search by LDAP Server 78 On Hook Dial 82 Manual Dial 84 Memory Storage Report 85 Canceling a Transmission 86 Before the Original Is Scanned 86 While the Original Is Being Scanned 86 While the Original Is Being Transmitted 87 Before the Transmission Is Start...

Page 7: ...ation 130 Page Separation and Length Reduction 130 Page Reduction 131 TSI Print Transmitting Subscriber Identification Print 132 If There Is No Paper of the Correct Size 132 Setting priority trays 133 Just size printing 133 4 Changing Confirming Communication Information Printing a List of Files in Memory Print TX Standby File List 135 Printing a File from Memory 137 Checking the Transmission Resu...

Page 8: ...To display preview 164 Saving as files 164 Checking Transmission Using LAN Fax Driver 165 Confirming Transmission Results by E mail 166 LAN Fax Result Report 167 Printing and Saving 167 Editing Address Book 168 Programming new destinations 168 Editing programmed destinations 169 Deleting programmed destinations 170 Using the Machine s Address Book Data in the Destination List of the LAN Fax 170 Ed...

Page 9: ...s or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment Notice about the Telephone Consumer Protection Act Valid in USA only The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including FAX ma chines to send any message unless such message clea...

Page 10: ...in Canada Note This Class B digital apparatus complies with Canadian ICES 003 Remarque concernant les utilisateurs au Canada Avertissement Cet appareil numérique de la classe B est conforme à la norme NMB 003 du Canada ...

Page 11: ...Save these instructions IMPORTANTES MESURES DE SÉCURITÉ Certalnes mesures de sécurité doivent être prises pendant l utilisation de matéri al téléphonique afin de réduire les risques d incendle de choc électrique et de blessures En voici quelquesunes Ne pas utiliser l appareil près de l eau p ex près d une balgnoire d un lava bo d un évier de cuisine d un bac à laver dans un sous sol humide ou près...

Page 12: ...feeds damage to originals or loss of data Be sure to read these explanations Indicates supplementary explanations of the machine s functions and instruc tions on resolving user errors This symbol is located at the end of sections It indicates where you can find fur ther relevant information Indicates the names of keys that appear on the machine s display panel Indicates the names of keys on the ma...

Page 13: ...y returns to standby mode if you do not use the machine for a certain period of time You can select the period using the Fac simile Auto Reset Timer in System Settings To return to the standby screen manually do one of the following If you have placed the original in the optional ADF or ARDF and have not pressed the Start key remove the original If you have not placed an original press the Clear M...

Page 14: ...n the instruction Press Tone appears in this manual press the mid dle selection key When the instruction Press TX Mode appears in this manual press the right selection key 2 Escape key Press to cancel an operation or return to the previous display 3 OK key Press this to set numeric values make settings or select an entered item 4 Scroll keys Press to move the cursor to each direction one by one Wh...

Page 15: ...ts You can change Internet Fax setting under E mail Settings in the Fax Features menu You can change IP Fax settings under IP Fax Settings in the Fax Features menu Reference p 11 Transmission Modes p 56 Specifying a destination using the Quick Dial key p 66 Searching for a Destination in the Address Book Fax Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Func...

Page 16: ...you transmit using On Hook dialing Set User Function Key Use this function to program frequently used features to User Function Keys for rap id access Function name Description Switch Reception Mode Specify the method for receiving fax messages Authorized Reception Specify whether or not unwanted fax mes sages are to be screened out Checkered Mark Use this function to specify whether or not to pri...

Page 17: ... the set size SMTP RX File Delivery This function is available on systems that al low routing of e mail received via SMTP Function name Description Enable H 323 Specify whether or not H 323 is used for IP Fax transmission Enable SIP Specify whether or not SIP is used for IP Fax transmission H 323 Settings Set the IPv4 address or host name and alias telephone number of the gatekeeper SIP Settings S...

Page 18: ...ameter Settings allow you to customize various settings to suit your needs To change function settings set the Parameter Switches Program Special Sender Program Change Delete Special Senders perform initial setup and print the Special Sender List You can set functions for each sender if Special Senders are prepro grammed Program Memory Lock ID Program the ID you enter when you print documents rece...

Page 19: ...Transmission starts automatically after the original is stored in memory This is convenient when you are in a hurry and want to take the document away with you You can also send the same original to several destinations Immediate Transmission Immediately dials the destination number and while scanning the original sends it It is very convenient when you want to send an original quickly or when you...

Page 20: ...he transmission type standard fax IP Fax or Internet Fax Switch between types of transmission by pressing the selection key displayed on the standby screen Important To select IP Fax destinations or Internet Fax destinations the optional Func tion Upgrade Option must be installed The display differs depending on whether or not the Function Upgrade Option is installed When sending over a fax line P...

Page 21: ...ssion mode has standard fax Internet Fax and IP Fax Important If there is a power failure the main power switch is turned off or the machine is unplugged for about twelve hours all the documents stored in memory are deleted As soon as the main power switch is turned on the Power Failure Re port is printed to help you identify deleted files Simply turning off the power by pressing the Operation swi...

Page 22: ...ou require D Using the number keys or a Quick Dial key specify a destination To specify a destination using a Quick Dial key see Using the Quick Dial Keys If you make a mistake press the Clear Stop key and then enter the correct number E When sending the same original to several destinations broadcasting press Add Dest to specify the destinations You do not have to press Add Dest when adding a des...

Page 23: ...mum Values For the maximum number of destinations you can specify for all files in cluding files in memory see Maximum Values For the maximum number of documents you can store in memory for Memory Transmission see Maximum Values For the maximum number of pages you can store in memory using A4 Standard ITU T q1 Chart see Maximum Values Reference p 41 Original Type p 42 Resolution p 43 Image Density...

Page 24: ...ginal face down on the exposure glass C Specify a destination D Make the scan settings you require E Press the Start key The machine starts scanning F Place the next original on the exposure glass within 60 seconds after the ma chine has finished scanning the first original G Repeat steps D to F for all originals H Place the last original and then press the q key The machine dials the destination ...

Page 25: ... User Parameters switch 07 bit 2 in the Fax Features menu Standard Memory Transmission may be used instead of Parallel Memory Transmission if there is not enough free memory left If you use this function the Memory Storage Report will not be printed If the Clear Stop key is pressed the original will jam or memory will run out while Parallel Memory Transmission stops The Communication Result Re por...

Page 26: ...broadcasting For example if you specify four destinations A through D for broadcasting and if the lines to destinations A and C are busy the machine dials the destinations in the following order A B C D A and C To check the transmission progress print the TX file list If you specify a second transmission while broadcasting to several destinations faxes are transmitted alternately to each remaining...

Page 27: ...machine must have ECM This function is not available with Internet Fax Note If you turn ECM off you cannot use the following functions JBIG Transmission Super G3 Communication Immediate Transmission Immediate Transmission is possible with standard fax transmission and IP Fax transmission Important Internet Fax is executed in only Memory Transmission that starts transmis sion automatically after st...

Page 28: ...ey specify a destination To specify a destination using a Quick Dial key see Using the Quick Dial Keys If you make a mistake press the Clear Stop key and then enter the correct number E Press the Start key The machine dials a destination Note Documents are not stored in memory Reference p 41 Original Type p 42 Resolution p 43 Image Density Contrast p 45 Sending Over a Fax Line p 48 Sending by IP F...

Page 29: ...s indicator is not lit B Place the first page face down on the exposure glass C Specify a destination D Make the scan settings you require E Press the Start key F Place the next original on the exposure glass within 10 seconds after the ma chine has finished scanning the first original G Repeat steps D to F for all originals H Place the last original and then press the q key ...

Page 30: ... the network protocol Specify an IPv4 address or host name instead of a fax number for sending When using a gatekeeper specify its alias telephone number When using a SIP server you can send by specifying SIP user name Specify addresses of the gatekeeper or SIP server proxy server register server redirect server as appropriate in IP Fax Settings in the Fax Features menu You can also transmit to a ...

Page 31: ...s this machine must be connected to a LAN and set up correctly under IP Fax Settings in Fax Features Before using this function configure the network in the System Settings menu The facsimile function of this machine cannot be used with IPv6 Note IP Fax supported by this machine is ITU T Recommendation T 38 compliant ALT001S ...

Page 32: ...nnected to an IP network and converts alias telephone numbers to IPv4 addresses and performs authentication functions In addition a gatekeeper governs band transmission rate assignment and access control SIP server A SIP server mediates connection requests between devices connected to an IP network and is composed mainly of servers that have the following three functions Proxyserver ReceivesSIPreq...

Page 33: ...ent is deleted the Power Failure Report is automatically printed out when the main power switch is turned on Use this report to check which documents were deleted Simply turning off the power by pressing the Operation switch does not delete stored documents See Troubleshooting When Using the Facsimile Function Troubleshooting Reference Troubleshooting When Using the Facsimile Function Troubleshoot...

Page 34: ...se Internet Fax functions the Function Upgrade Option must be installed To use Internet Fax functions this machine must be connected to a LAN and set up correctly under Internet Fax Settings in Fax Features The facsimile function of this machine cannot be used with IPv6 To send Internet Fax documents in the Fax Features menu under E mail Set tings set Internet Fax Settings to On However documents ...

Page 35: ...9 Checking the Transmission Result TX File Status Connecting the Machine General Settings Guide System Settings General Settings Guide Fax Features General Settings Guide Notes on Using Internet Fax The following are notes about using Internet Fax When using a Transfer Request by e mail documents are sent at A4 size Doc uments larger than A4 are reduced to A4 size If the receiver is in compliance ...

Page 36: ...ns Whenavailablememoryislow youmaynotbeabletosendInternetFaxdocuments Because the machine sends documents as e mail messages with an attached TIFF F image viewer applications are required in order to view documents when they are received on a computer With a large volume of document it may take some time before transmission starts This is due to the time the machine requires to convert the data in...

Page 37: ...ge NO xxxx When Stamp Sender Name is set to off If Own Fax Number and Own Name are programmed From Own Fax Number Own Name Fax Message NO xxxx If only Own Fax Number is programmed From Own Fax Number Fax Message NO xxxx If only Own Name is programmed From Own Name Fax Message NO xxxx If neither Own Fax Number nor Own Name are programmed Fax Message NO xxxx Note xxxx is the document number that app...

Page 38: ... the final recipient address sent is pro grammed in the Address Book If it is programmed as a full mode destination the sender automatically registers the receiver s reception capability The reg istered reception capability is updated each time the sender receives new re ception capability information The sender can send documents to the receiver based on this information If the receiver is progra...

Page 39: ...ginals in the ADF or ARDF Copy Reference Non compatible originals for the ADF or ARDF Copy Reference Note that Special Paper of the copy function cannot be used with the facsimile function Important If you place A5 size originals on the exposure glass they are not detected Place A5 size originals into the ADF or ARDF Do not lift the ADF or ARDF while using it to scan originals How to place A4 B4 J...

Page 40: ... image Generally place A4 81 2 11 originals in the landscape orientation L If you place an A4 81 2 11 original in the portrait orientation K the image is sent rotated by 90 You can send the first page from the exposure glass then the remaining pages from the ADF or ARDF You cannot change from the ADF or ARDF to the ex posure glass When using the Internet Fax function originals are sent at A4 size ...

Page 41: ...p p 40 Detecting Blank Sheet System Settings General Settings Guide Placing Originals Copy Reference Acceptable Original Sizes Where original is set Acceptable original size Maximum number of sheets Paper thickness Exposure glass Up to A3 297 420 mm 11 17 279 432 mm 1 ADF or ARDF one sided document Fax transmission A5 K to A3 L up to 1200 mm long 81 2 51 2 K to 11 17 L 30 sheets or 50 sheets for A...

Page 42: ...osure glass only an A3 11 17 area is scanned Exposure Glass ADF or ARDF Maximum scan area The following shows the maximum scan area Memory Transmission 297 1200 mm 11 47 W L from the ADF or ARDF Immediate Transmission 297 1200 mm 11 47 W L from the ADF or ARDF 297 432 mm 11 17 W L from the exposure glass ALT010S ...

Page 43: ...izes in the following ways When you place an original in the ADF or ARDF an original wider than about 264 mm 10 4 is scanned as A3 11 17 size An original narrower than about 230 mm 9 1 is sent as 81 2 11 or 81 2 14 size and an original narrower than about 264 mm 10 4 is scanned as B4 JIS Originals up to 1200 mm 47 2 in length can be scanned See the following table for sizes the machine can detect ...

Page 44: ...nal again then press Start key message appears If this happens do the following A Press Exit The previous display returns B Remove the original and replace it C Press the Start key Note If you repeat steps A to C twice and the original size is still not detected the screen for specifying the original size appears Select the original size and then press the OK key ...

Page 45: ...originals with dense text or drawings originals that contain areas of solid print originals that have solid print around their edges originals with glossy surfaces bound originals of more than 10 mm 0 3 in thickness such as books The following paper sizes are automatically detected in facsimile mode Metric Version Auto detect Unable to auto detect Inch Version Auto detect Unable to auto detect Siz...

Page 46: ...he ADF or ARDF the machine can stamp a circle mark at the bottom of the original When sending a two sided document the document is marked at the bottom of the front page and top of the rear page Important The optional ADF or ARDF is required Stamp only works when scanning from the ADF or ARDF This function must be registered to a User Function key in advance It is reg istered to the User Function ...

Page 47: ...ly sent by Immediate Transmission When the stamp starts getting lighter replace the cartridge If a multi page feed or paper jam occurs the originals are not sent properly and not stamped If you find a page that is not stamped send only that page again A paper jam during Parallel Memory Transmission may cause the trans mission to fail even if stamping is performed You cannot turn the Stamp function...

Page 48: ...n on the scan ner When this happens a message appears for a few seconds The message dif fers depending on number of pages to be scanned and transmission mode When sending a document using Immediate Transmission or when all pages have been scanned in Memory Transmission When some pages are left unscanned in Parallel Memory Transmission or Memory Transmission Note Even if a near blank sheet is detec...

Page 49: ...following settings for original types are available Text Select Text to send high contrast black and white image originals Use this setting when you only want to send clearer text even if the original contains text and photographs Photo Select Photo to send an original containing a halftone image such as a photo graph or a color original A Press the Original Type key for the type you require Press...

Page 50: ...ensity of the dots determines the quality of the image and how long it takes to transmit Therefore images scanned at high resolution have high quality but transmission takes longer Conversely low resolution scanning re sults in lower quality but the original is sent more quickly Select the setting that matches your needs based upon this trade off between speed and image clarity Standard 8 x 3 85 l...

Page 51: ...al The machine supports reception at both Standard and Detail resolution When using Internet Fax transmission documents are sent at Detail res olution even if you have specified Fine To send a document at Fine configure the Full Mode when registering the destinations in the Address Book Reference p 30 T 37 Full Mode p 146 Printing the Journal Image Density Contrast Adjust the image density for sca...

Page 52: ... next page that you checked on the exposure glass C Select the image density resolution and original type You have about 60 seconds 10 seconds for Immediate Transmission to se lect density resolution and original type The time remaining is shown on the display Adjust the settings for each page before you press the Start key When placing originals in the optional ADF or ARDF A Check which pages you...

Page 53: ...ng the number keys on the right side of the control panel A Press to switch the destination to fax number B Enter the fax number using the number keys To specify a destination using a Quick Dial key see Using the Quick Dial Keys If you make a mistake press the Clear Stop key and then enter again C Press the Start key The machine starts to scan the original and stores it in memory When scan ning en...

Page 54: ...display You can also program numbers including pauses in the destination list Entering a tone This function allows a machine connected to a pulse dialing line to send tonal signals for example if you want to use a special service on a tone dialing line When you press Tone the machine dials the number using tonal signals This section explains how to use the tone function with On Hook Dial as an exa...

Page 55: ...number keys E Press the Start key The machine starts to scan the original and stores it in memory When scan ning ends the Communicating indicator lights and transmission starts Note Certain services may be unavailable even when using the Tone function A tone is shown as a T on the display and the next numbers are dialed using tonal signals ...

Page 56: ... be installed A Press to switch the destination to IP Fax destination When using a gatekeeper server select When using a SIP server select B Press Manual C Enter the IP Fax destination and then press the OK key To specify a destination using a Quick Dial key see Using the Quick Dial Keys If you enter an incorrect character press the Clear Stop key Then re enter the characters correctly To change t...

Page 57: ... reseller or ser vice representative Methods of entering a destination vary depending on the network settings made by the administrator Ask the machine administrator for details For detailsaboutenteringtheIP Faxdestination see RegardingIP Faxdestinations To avoid accidentally pressing the wrong Quick Dial key you can set the machine so that each time a destination is added using a Quick Dial key A...

Page 58: ...ax to G3 fax Specify the G3 fax telephone number of the receiving machine Example 0312345678 When using a gatekeeper server From IP Fax to IP Fax Specify the alias telephone number of the receiving machine Example 0311119999 alias telephone number From IP Fax to G3 fax Specify the G3 fax telephone number of the receiving machine Example 0312345678 When using a SIP server From IP Fax to IP Fax Spec...

Page 59: ... and the port number is 2100 specify IPFAX1 2100 Ask the network administra tor for details An alias telephone number is a number that is registered in the gatekeeper and is available only in the network to which the gatekeeper is connected Pay attention to the number of telephone number digits set in the gate way IPv4 address conversion table to avoid transmission error Sending to an E mail Addre...

Page 60: ...OK key To specify a destination using a Quick Dial key see Using the Quick Dial Keys If you enter an incorrect character press the Clear Stop key Then re enter the characters correctly To change the e mail address after pressing the OK key press EditDest re enter an e mail address and then press the OK key D To add a destination press Add Dest ...

Page 61: ...ey Add Dest must be pressed Make the setting in User Parameters switch 17 bit 2 in the Fax Features menu For the maximum number of digits for a destination see Maximum Values If Auto Specify Sender Name is set to On the sender is automatically specified and you can omit the procedure for specifying a sender If On is selected the specified e mail address is printed at From If no e mail address is s...

Page 62: ...from the other party using this function even if reception is not successful an Error Mail Notification is not sent to the sender When an Internet Fax is transmitted using this function even if transmission is not successful the error e mail is not sent from the server When using this function you cannot send Internet Fax documents to the ad ministrator s e mail address programmed on this machine ...

Page 63: ... the number keys you can specify whether or not to use the SMTP server for each destination When you select destinations in the destination list the SMTP server set ting specified in the Address Book is enabled To send Internet Fax documents from a computer use the LAN Fax Driver to specify whether or not to bypass the SMTP server When sending with the Use device address check box selected the SMT...

Page 64: ...vidual fax number IP Fax destination e mail address and or groups of destinations Specifying a destination using the Quick Dial key A Press to switch the destination between fax number e mail ad dress and IP Fax destination B Press the Quick Dial key in which the destination s number is programmed Flip the Quick Dial Flip Plate down to access Quick Dial keys 01 through 16 flip up to access keys 17...

Page 65: ... an individual fax number IP Fax destination e mail address and or groups of destinations Group destination can be used only for Memory Transmission it cannot be used for Immediate Transmission If you specify Immediate Transmission for a Group destination the Try again after switching to memory trans mission message appears When this happens press Exit and then switch to Memory Transmission The to...

Page 66: ...ange the destination You can select the priority order used to specify an alternative destination if there is no destination of the specified type Make this setting with User Parameters switch 32 bit 0 in the Fax Features menu To cancel any destination s among the group press the Check Destination key and display the desired destination using U or T Then press the Clear Stop key Reference p 59 Che...

Page 67: ...display B Press the Check Destination key C If you specified more than one destination display them one by one using U or T D Press the OK key when confirmation is complete The display returns to that of step A Note If you specified a group using the Quick Dial keys the group icon appears to the right of the destination name by pressing the Check Destination key When you specify a destination usin...

Page 68: ...g the optional handset or an external telephone Destinations dialed by Redial regarded as already stored in memory Second and later destinations broadcasted to Destinations specified in the LAN Fax Driver on the computer To redial a fax number do not dial any numbers before you press the Pause Redial key If you press the Pause Redial key after entering numbers using the number keys a pause is ente...

Page 69: ... func tion Select this function before pressing Manual When you press Program you can register a selected recipient in the des tination list For the maximum number of redials the machine can store see Maximum Values Reference p 64 Programming Destinations from Check Destination Screen p 182 Maximum Values ...

Page 70: ...destinations using Address Book Management in Administrator Tools in the System Settings menu A Press the User Tools Counter key B Select System Settings using U or T and then press the OK key C Select Administrator Tools using U or T and then press the OK key D Select Address Book Management using U or T and then press the OK key ALT049S ...

Page 71: ...ter changing the contents of the Address Book the Settings have been updated The selected dest functions have been cancelled message appears Press Exit to bring up the facsimile s initial display You can register in the Address Book using Web Image Monitor or Smart DeviceMonitor for Admin For details about installation see Monitoring and Configuring the Printer Network Guide or for information abo...

Page 72: ...am For details about registering destinations see Registering Addresses and Users for Facsimile Scanner Functions General Settings Guide C Make the settings and then press the OK key The screen returns to that of step A Note Depending on security settings Program may not appear and you may be unable to register the destination When you press the Facsimile key after changing the contents of the Ad ...

Page 73: ...ess Program For details about registering destinations see Registering Addresses and Users for Facsimile Scanner Functions General Settings Guide C Make the settings and then press the OK key The screen returns to that of step A Note Depending on security settings Program may not appear and you may be unable to register the destination When you press the Facsimile key after changing the contents o...

Page 74: ...ress Exit and change the destination name to view fewer destinations Although one user can program multiple e mail addresses only one address can be retrieved by the search The address retrieved by the search depends on the searching method supported by the LDAP server However the ad dress programmed first is normally retrieved Reference p 182 Maximum Values System Settings General Settings Guide ...

Page 75: ...key E Enter the destination name you want to search for and then press the OK key Depending on the type of characters to enter press the Shift key to switch the mode If you enter the wrong destination name before pressing the OK key press the Clear Stop key and then enter the destination name again F Confirm the characters you entered and then press the OK key When the search is finished the resul...

Page 76: ... you try the This destination has already been programmed message appears Press Exit to return to the standby screen Press Add Dest to specify other destinations Reference Entering Text About This Machine Search by Destination List Follow these steps to search for a destination registered in the Address Book us ing the destination list Important If LDAP Search is set to Off in Administrator Tools ...

Page 77: ...ations appear in registration number order E Select a destination using U or T and then press V to specify it put a tick against it Multiple destinations can be selected Press W to deselect a destination F Press the OK key Note You cannot specify destinations twice If you try the This destination has already been programmed message appears Press Exit to return to the standby screen Press Add Dest ...

Page 78: ...in Administrator Tools in the System Settings menu the display for selecting either Search Address Book or Search LDAP does not appear A Press to switch the destination to fax number e mail address or IP Fax destination B Press the Search Destination key C Select Search Address Book using U or T and then press the OK key D Select Search by Registration No using U or T and then press the OK key ALT...

Page 79: ...s finished the results appear F Press V to select a destination and press the OK key To deselect a destination before pressing the OK key press W Note If no destination matches the specified text the Specified destination is not programmed message appears Press Exit to return to the dis play of step D You cannot specify destinations twice If you try the This destination has already been programmed...

Page 80: ...y for selecting either Search Address Book or Search LDAP does not appear A Press to switch the destination to fax number B Press the Search Destination key C Select Search Address Book using U or T and then press the OK key D Select Search Fax Destination using U or T and then press the OK key If Search Fax Destination does not appear press the Escape key to return to step A and then switch the d...

Page 81: ...ar G Select a destination using U or T and then press V to specify it put a tick against it Multiple destinations can be selected Press W to deselect a destination H Press the OK key Note If no destination matches the specified text the Specified destination is not programmed message appears Press Exit to return to the dis play of step D You cannot specify destinations twice If you try the This de...

Page 82: ...y for selecting either Search Address Book or Search LDAP does not appear A Press to switch the destination to e mail address B Press the Search Destination key C Select Search Address Book using U or T and then press the OK key D Select Search by E mail Address using U or T and then press the OK key If Search by E mail Address does not appear press the Escape key to return to step A and then swit...

Page 83: ...he results appear G Select a destination using U or T and then press V to specify it put a tick against it Multiple destinations can be selected Press W to deselect a destination H Press the OK key Note If no destination matches the specified text the Specified destination is not programmed message appears Press Exit to return to the dis play of step D You cannot specify destinations twice If you ...

Page 84: ...y for selecting either Search Address Book or Search LDAP does not appear A Press to switch the destination to IP Fax destination B Press the Search Destination key C Select Search Address Book using U or T and then press the OK key D Select Search Fax Destination using U or T and then press the OK key If Search Fax Destination does not appear press the Escape key to return to step A and then swit...

Page 85: ...When the search is finished the results appear H Select a destination using U or T and then press V to specify it put a tick against it Multiple destinations can be selected Press W to deselect a destination I Press the OK key Note If no destination matches the specified text the Specified destination is not programmed message appears Press Exit to return to the dis play of step D You cannot speci...

Page 86: ...earch is set to Off under Administra tor Tools in the System Settings menu A Press the Search Destination key B Select Search LDAP using U or T and then press the OK key C Select Select Server using U or T and then press the OK key D If more than one server is programmed select the server you want to search using U or T and then press the OK key The screen returns to that of step C ALT043S ...

Page 87: ...en press the OK key Conditions Name E mail Address Fax Number Company Name and De partment Name are those programmed in the LDAP server G Enter a partial string and then press the OK key Depending on the type of characters you need to enter press the Shift key to switch between modes To search for an IP Fax destination press IP on the Search Fax Destination screen ...

Page 88: ... for strings that end with the specified character Example When searching for ABC enter C Exact Match Search for strings that fully match the specified character Example When searching for ABC enter ABC Fuzzy Search Perform a fuzzy search according to the searching method supported by the LDAP server I Press the Escape key The screen returns to that of step E J Press Search When the search is fini...

Page 89: ...s For details about setting Search Options see System Settings General Settings Guide The string you enter in the Name condition field in step F is read as the first or last name depending on the administrator s setting For example to search for the name John Smith ask the system administrator whether you should enter John or Smith Reference Entering Text About This Machine System Settings General...

Page 90: ... from the internal speaker If you want to cancel this operation press the On Hook Dial key again C Dial To specify a destination using a Quick Dial key see Using the Quick Dial Keys The machine immediately dials the destination If you make a mistake press the On Hook Dial or Clear Modes key and then try again D When the line is connected and you hear a high pitched tone press the Start key The tra...

Page 91: ...ou have the optional handset or an external telephone on the fax ma chine you can speak with the other party when you hear a voice If you hear a voice before pressing the Start key pick up the optional handset or the handset of the external telephone and tell the receiver you want to send a fax document ask them to switch to facsimile mode For details about On Hook Release Time see Fax Features Ge...

Page 92: ... To specify a destination using a Quick Dial key see Using the Quick Dial Keys The machine immediately dials the destination If you make a mistake replace the handset and then try again from step B D When the line is connected and you hear a high pitched tone press the Start key to send your fax document If you hear a voice tell the receiver that you want to send them a fax docu ment ask them to s...

Page 93: ...t 2 in the Fax Features menu Even if the machine is set up not to print this report it is still printed if an orig inal could not be stored You can select whether to include part of the original image on the report with the User Parameters switch 04 bit 7 in the Fax Features menu You can select whether to display a destination with the User Parameters switch 04 bit 4 in the Fax Features menu You c...

Page 94: ... procedure to cancel a transmission before pressing the Start key A Press the Clear Modes key Note When originals are placed into the ADF or ARDF you can cancel transmis sion simply by removing them While the Original Is Being Scanned Use this procedure to cancel a transmission after pressing the Start key A Press the Clear Stop key The machine stops scanning Note Scanning may be completed while y...

Page 95: ...e To cancel stopping transmission press No The standby display appears Note If you cancel a document while it is being sent the transmission is halted as soon as you finish the cancellation procedure However some pages of the document may already have been sent and received at the other end If the transmission finishes while you are carrying out this procedure it will not be canceled If multiple d...

Page 96: ... search for the file to be canceled among the files stored in memory and then de lete it You can cancel transmission of a file while the file is being sent stored in mem ory or fails to transmit All the scanned data is deleted from memory Important This function is unavailable with Immediate Transmission A Press the Job Information key B Select Stop Communication using U or T and then press the OK...

Page 97: ...ansmission while the file is being sent some pages of your file may have already been sent and is received at the other end If the transmission finishes while you are carrying out this procedure transmission cannot be canceled If multiple destinations were specified only the number of destinations for unsent documents appears If multiple destinations were specified only one destination number appe...

Page 98: ...Transmission 90 1 ...

Page 99: ... Report is automatically printed when the operation switch is turned on Use this report to identify lost documents For details see Troubleshooting When Using the Facsimile Function Troubleshooting This function is unavailable with Immediate Transmission If you specify Im mediate Transmission for this function the Try again after switching to memory transmission message appears When this happens pr...

Page 100: ...Later press the Escape key The display returns to that of step C F Press the Escape key The standby display appears To check the settings press TX Mode G Specify a destination and then press the Start key Note You can specify a time within 24 hours of the current time If the current time shown is not correct change it Reference p 86 Canceling a Transmission System Settings General Settings Guide F...

Page 101: ...rade Option must be installed In the destination list register senders specify their e mail addresses and set the User Name as Sender in advance If user authentication is set the user logged in is set as sender The transmis sion result is sent to the logged in user s e mail address A Place the original and then select the scan settings you require B Press TX Mode C Select Sender Settings using U o...

Page 102: ...nsmission results by e mail using Internet Fax select E mail using U or T and then press the OK key If the sender s e mail address is registered you can specify whether or not to send the transmission result by e mail to the sender If you enable this func tion the transmission result is sent to the registered mail address The display returns to that of step C H Press the Escape key The standby dis...

Page 103: ... Gen eral Settings Guide PIN Code Transmission A PIN Personal Identification Number Code is a number used for identifying the sender PIN Code Transmission uses the PABX Private Automatic Branch eXchange system to prevent unauthorized users sending faxes and to manage charges ac cording to user A PIN Code is added to the end of the fax number and this is identified by the PABX The PIN Code cannot b...

Page 104: ...istake press the Clear Stop key before pressing the OK key and then try again E Press the Start key Note For the maximum number of digits you can use in a PIN Code see Max imum Values You can enter numbers p q and pauses PIN Codes are not printed in lists and reports You can set the machine so that a PIN Code must be entered after the fax numberbeforeyoucansendafax Fordetails contactyourservicerep...

Page 105: ... to enter a subject for the document you want to send A Place the original and then select the scan settings you require B Press TX Mode C Select E mail Options using U or T and then press the OK key D Select Attach Subject using U or T and then press the OK key E Enter the subject line and then press the OK key Depending on the type of characters to enter press the Shift key to switch the mode Th...

Page 106: ... 29 E mail Subject p 121 Received Images p 182 Maximum Values Entering Text About This Machine Requesting a Reception Notice You can confirm sent documents were properly received using e mail or the Journal WhenReceptionNoticeissetunder E mailOptions thereceiversendsbackareception noticemessage Oncethereceptionnoticemessageisreceived OK appearsintheResult columnoftheJournal allowingtheoriginator t...

Page 107: ...Reception Notice Oth erwise you will receive multiple reception notice messages from e mail re cipients and the Result column will be overwritten each time a new notice message is received However if you receive a reception notice message indicating an error Error appears in the Result column and will not be overwritten even if you subsequently receive a reception notice message as OK following th...

Page 108: ...ted on the header of every page you send Required in the USA A Place the original and then select the scan settings you require B Press TX Mode C Select Print Fax Header using U or T and then press the OK key D Select On using U or T and then press the OK key The screen returns to that of step C E Press the Escape key The standby screen returns To check the settings press TX Mode F Specify a desti...

Page 109: ...s switch 18 bit 3 2 1 0 in the Fax Features menu You can program one of the User Function keys with operations for this function Using the User Function key allows you to omit steps B and C In the USA law requires that your fax number be included in the Fax Header Register the fax number and switch on Fax Header Print with User Parameters switch 18 bit 1 in the Fax Features menu See Fax Features G...

Page 110: ...ed The receiver s name is printed as follows Receiver s name printed at the top of the page and preceded by To Set this function as follows Set Label Insertion to On when programming fax destinations Select Programmed Name for Label Insertion when sending fax documents A Place the original and then select the scan settings you require B Press TX Mode C Select Label Insertion using U or T and then ...

Page 111: ...Label Insertion 103 2 F Specify a destination and then press the Start key Note Programmed Name is selected by default ...

Page 112: ...ve the Transfer Station function This function helps you save costs when you send the same document to more than one place in a distant area and saves time since many documents can be sent in a single operation Important Documents can be sent to facsimiles that have the Personal Box function A SUB Code cannot be used with Internet Fax To use this function set SUB Code TX to On Program this functio...

Page 113: ... E Press the Escape key The standby screen returns F Enter the fax number of a destination or an IP Fax destination G Press the User Function key F1 to F3 programmed with SUB SEP Code H Enter a SUB Code and then press the OK key If you make a mistake press the Clear Stop key before pressing the OK key and then try again ALT041S ...

Page 114: ...alues YoucanstoreSUBCodesaswellasnamesandfaxnumbersinthedestinationlist The SUB Code is printed on lists and reports Reference p 182 Maximum Values Fax Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Setting a Password There are times when you may want to use an SID Sender ID when sending confidential faxes with the SUB Code f...

Page 115: ...ts from multiple destinations Important Documents can be received from facsimiles that have Information Boxes and the SUB Code Transmission function A SEP Code cannot be used with Internet Fax To use this function set SEP Code RX to On Program this function to one of the User Function keys in advance A Press TX Mode B Select SEP Code RX using U or T and then press the OK key C Select On using U or...

Page 116: ...K key The standby screen returns I Press the Start key Note Make sure the number of digits in the SEP Code matches the specification of the machine from which you are receiving For the maximum number of digits for the SEP Code of this machine see Maximum Values You can enter numbers p q and spaces YoucanstoreSEPCodesaswellasnames andfaxnumbersinthedestinationlist The SEP Code is printed on lists a...

Page 117: ...e function Note You can store PWD Codes as well as names and fax numbers in the destina tion list You can enter numbers p q and spaces The PWD Code is printed on lists and reports For the maximum number of digits for the PWD Code see Maximum Values Reference p 182 Maximum Values Registering Addresses and Users for Facsimile Scanner Functions Gener al Settings Guide ...

Page 118: ...riginal in the ARDF and then select the scan settings you require B Press TX Mode C Select 2 Sided TX using U or T and then press the OK key D Select the transmission mode using U or T and then press the OK key Select 2 Sided from 1st Page to send a two sided original from the first page Select 1 Sided for 1st Page if you want to send a cover letter as the first page ...

Page 119: ...placed document using U or T and then press the OK key F Select the page opening orientation using U or T and then press the OK key The screen returns to that of step C G Press the Escape key The screen returns to the standby screen H Specify a destination and then press the Start key ...

Page 120: ...ble with Memory Transmission This function is only available with the ARDF You can confirm whether both sides were properly scanned using the Stamp function You can program one of the User Function keys with operations for this function Using the User Function keys allows you to omit steps B and C Make sure that the specified original position matches the orientation of originals loaded in the ARD...

Page 121: ...contents of the received documents with the senders Themachinemaynotbeabletoreceivefaxdocumentswhenfreememoryspaceislow If free memory reaches 0 during Immediate Reception any further recep tion becomes impossible and the current communication is terminated Note If the Substitute Reception is used a fax document is not printed it is stored in memory This machine supports Standard and Detail resolu...

Page 122: ...Failure Re port is automatically printed when the operation switch is turned on Use this report to identify lost documents See Troubleshooting When Using the Fac simile Function Troubleshooting The machine may not be able to receive fax documents when free memory space is low If free memory reaches 0 during Memory Reception any further reception becomes impossible and the current communication is ...

Page 123: ... Reception may not take place if there is not enough free memory If free memory reaches 0 during Substitute Reception any further reception becomes impossible and the current communication is terminated Note The Receive File indicator may light even when receiving documents using Immediate Reception Receiving documents unconditionally If one of the conditions in the following list occurs the machi...

Page 124: ...to receive an important fax document It is recommended that you ask important senders to program an Own Name or Own Fax Num ber in advance Free The machine switches to Substitute Reception regardless of whether or not the sender has programmed their Own Name or Own Fax Number Disable The machine does not receive any documents Reference Fax Features General Settings Guide Adding Paper and Replacing...

Page 125: ...of the external telephone B If you hear beeps press the Start key or the User Function key pro grammed with Start Manual Reception The Start key is only available in facsimile mode when an original is not placed C Replace the optional handset or the handset of the external telephone The machine will start receiving Note When the operation switch is off even if the main power switch is on you canno...

Page 126: ...If you program a User Function key with Switch Reception Mode you can switch the reception mode quickly A Press the Switch RX Mode key B Select the reception mode using U or T and then press the OK key To cancel the selection press the Escape key The standby display appears Reference Fax Features General Settings Guide ALT048S ...

Page 127: ...ws Server 2003 reception is not possible Note When Reception Protocol is set to POP3 or IMAP4 you can set the machine to retain incoming e mail or delete it from the server in System Settings With User Parameters switch 21 bit 1 in the Fax Features menu you can have the machine send the return receipt in response to the reception notice request attached to the sent e mail Reference System Settings...

Page 128: ...eybeforehand A Press the User Function key F1 to F3 programmed with Manual E mail Reception B Press the Start key The machine accesses the server to check for e mail and receives any new e mail The standby display appears Note Alternatively press the Job Information key and then select Manual E mail Reception to receive e mail Reference Fax Features General Settings Guide ALT041S ...

Page 129: ... the host name and e mail address see System Settings General Set tings Guide 1 E mail transmitted without speci fying a subject in E mail Options 2 E mail transmitted with a subject specified in E mail Options 3 From The name e mail address of the sender 4 Date The date and time of e mail transmission 5 To The e mail address of the recipient 6 Subject Shows the subject specified in E mail Options...

Page 130: ...play format of the sender name differs according to that of the Stamp Sender Name setting and other functions The display format of the subject varies according to Stamp Sender Name and other settings Reference p 29 E mail Subject ...

Page 131: ...eful functions for receiving fax documents Important To use Internet Fax and IP Fax functions the Function Upgrade Option must be installed Forwarding Received Documents This machine can forward received documents to other destinations pro grammed in this machine ALT004S ...

Page 132: ...hine prints out the documents it forwards with User Parameters switch 11 bit 6 in the Fax Features menu You can set whether or not the Folder Transfer Result Report is transmitted to the specified e mail address if folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders For details see Fax Features General Settings Guide For the maximum...

Page 133: ...TP server will send an error notification to the originator When the SMTP server attempts to route received documents to this machine while the machine is transmitting e mail the machine will respond to the SMTP server with a busy signal Then the SMTP server usually tries re sending the documents until the set timeout Reference p 119 Auto E mail Reception System Settings General Settings Guide Rou...

Page 134: ...mmed under Group number 004 fax qpp004 abc company com Note If an e mail transfer request is received when the SMTP RX File Delivery is Off this machine responds with an error message to the SMTP server You can make settings that limit transfer to specified originators Using this function you can also send documents from your e mail applica tion to e mail addresses and G3 fax machines destinations...

Page 135: ...the main power switch is on Important Reception is not possible if both the operation switch and main power switch are turned off Note You can set whether documents are printed as soon as they are received Im mediate Reception with the User Parameters switch 14 bit 0 in the Fax Fea tures menu You can also have fax documents received by Memory Reception Substitute Reception printed after the machin...

Page 136: ...he volume of the beep or turn it off completely set the volume to the minimum level using Adjust Sound Volume in the Fax Features menu Reference Fax Features General Settings Guide Checkered Mark When this function is turned on a Checkered Mark is printed on the first page of fax documents to help you separate them Note You can turn this function on or off using Checkered Mark in the Fax Features ...

Page 137: ...rom the exact center of the edge Reference Fax Features General Settings Guide Reception Time You can have the date time and file number printed at the bottom of the docu ment when it is received Note You can turn this function on or off using Print Reception Time in the Fax Fea tures menu When a received document is printed on two or more sheets the reception time is printed on the last page The ...

Page 138: ...ed in the machine each page of the document can be split and printed on several sheets or reduced and printed on a single sheet For example this function splits the document if the document length is 20 mm 0 79 or longer than the paper used The document is reduced if it is less than 20 mm 0 79 When a document is split an asterisk p is inserted at the split position and about 10 mm 0 39 of the spli...

Page 139: ...document that is longer than the paper in the tray the machine usually prints it on two pages If you turn this function on the machine reduces the width and length of the re ceived image so that it will fit on one page If A4L paper is loaded and a docu ment of B4 JISL size is received the machine will reduce the document to a single A4L sheet Note You can turn this function on or off with the User...

Page 140: ...paper in the machine that matches the size of a received document the machine will choose a paper size based on the paper available Note The document is split over two sheets of paper depending on the paper size Paper placed in the bypass tray is not usually selected for printing a received document Widths that this machine can receive are A4 B4 JIS LT 81 2 11 and A3 Any documents narrower than A4...

Page 141: ...gs Guide Just size printing If you enable this function received documents are printed on the sheet that has the highest priority This function is enabled with User Parameters switch 05 bit 5 in the Fax Fea tures menu If the paper tray is not stocked with paper of a suitable size to print a received document a message appears on the display prompting you to load paper of the required size When you...

Page 142: ...Reception 134 3 ...

Page 143: ...emory and what their file numbers are Knowing the file number can be useful for example when erasing files A Press the Job Information key B Select Print TX Standby File List using U or T and then press the OK key To cancel printing before pressing the Start key press the Escape key The standby display appears C Press the Start key To cancel printing after pressing the Start key press the Clear St...

Page 144: ...scape key The standby display appears Note The contents of a file stored in memory can also be printed You can set whether or not to display a sender name with the User Param eters switch 04 bit 5 in the Fax Features menu Reference Fax Features General Settings Guide ...

Page 145: ...r T and then press the OK key C Select the file you want to print using U or T To cancel printing press the Escape key The display returns to that of step B D Press Print To cancel printing after pressing Print press the Clear Stop key The display returns to that of step B The display returns to that of step B after printing a TX Standby File Repeat from step B if you want to print another file E ...

Page 146: ...Changing Confirming Communication Information 138 4 Note You can also print files that have not been successfully transmitted ...

Page 147: ...ob Information key B Select TX File Status using U or T and then press the OK key C Check the transmission results using U or T When a fax is sent the Own Fax Number or Own Name information of the receiver appears When an Internet Fax is sent the e mail address you entered or the name programmed in the machine s destination list appears For a transmission from a computer LAN Fax is shown D Press t...

Page 148: ...nt cannot be sent a Communication Failure Report is automati cally printed Or you can use the Communication Result Report to check each transmission result regardless of status This report is printed each time a Memory Transmission is completed if turned on with User Parameters switch 03 bit 0 in the Fax Features menu You can also print the report by programming the Print TX Status Report to a Use...

Page 149: ...en registered Se lect the sender from the Internet Fax destinations in the destination list If you send fax documents from a computer use LAN Fax Driver to specify whether or not the LAN Fax Result Report is sent to the computer Reference p 93 Sender Settings p 142 Immediate TX Result Report Immediate Transmission p 146 Printing the Journal Fax Features General Settings Guide Registering Addresses...

Page 150: ...e User Parameters switch 04 bit 7 in the Fax Features menu To view the report without text disruption select a font of even character width in your e mail application s settings You can set whether or not to display a destination with the User Parameters switch 04 bit 4 in the Fax Features menu The Page column gives the total number of pages The Not Sent column gives the number of pages that could...

Page 151: ...unication Failure Report is automatically printed using the User Parameters switch 04 bit 1 in the Fax Features menu This report is only printed if the Communication Result Report is turned off and a document could not be successfully transmitted with Memory Trans mission You can select whether to include part of the original image on the report with the User Parameters switch 04 bit 7 in the Fax ...

Page 152: ... to display the reception result A Press the Job Information key B Select RX File Status using U or T and then press the OK key C Check the reception results using U or T When a fax or IP Fax is received the sender s fax number or Fax Header in formation appears When an Internet Fax is received the sender s e mail ad dress appears D Press the Escape key twice The standby display appears ALT046S ...

Page 153: ...Image Monitor s Help If a document is received while you are using this function the result will not appear To view the latest result exit RX File Status and then try again You can program one of the User Function keys with operations for this function Using the key allows you to omit steps A and B Reference p 182 Maximum Values Fax Features General Settings Guide Confirming by Report Print a repo...

Page 154: ...tep B after printing the Journal D Press the Escape key The standby display appears Note You can set whether the Journal is automatically printed after every 50 communications in User Parameters switch 03 bit 7 in the Fax Features menu Depending on security settings the Journal is not automatically printed You can set whether or not to display a sender name with the User Param eters switch 04 bit ...

Page 155: ...he sender name programmed for printing 3 Date Shows the transmission or reception date 4 Time Shows the transmission or reception start time 5 Other end For fax destinations Showsthename fordisplay programmed by the other end Showstheprogrammedfaxnumberifthe name for display was not programmed If neither name nor fax number was programmedbytheotherend anentered fax number or a name programmed in a...

Page 156: ...ions is indicated by a Q whereas A appears with reception notice e mail For IP Fax transmissions and receptions After and T for outgoing faxes or R for incoming faxes the commu nication mode appears in alphabetical letters or symbols For forwarding to the folder destinations After and T for outgoing faxes or e mail the communication mode ap pears in alphabetical letters or symbols 7 Communication ...

Page 157: ...inistrator s address is wrong you may not be able to acquire the Journal If the Journal fails to be transmitted in e mail format the Journal is printed out The name of an attached CSV file is JOURNALnyear month date hours minutes For example the file name transmitted in 14 40 on 20th December 2005 is JOURNAL200512201440 csv The subject of a Journal sent by e mail begins with Journal Reference Fax ...

Page 158: ...ved a document with Memory Lock the Receive File indicator blinks Before using this function the following preparations are required Program your Memory Lock ID Set Memory Lock to On Important If the main power switch is turned off for about twelve hours all documents protected by Memory Lock are deleted When this happens the Power Failure Report is printed so you can confirm which documents have ...

Page 159: ...cified code does not match the programmed Memory Lock ID message appears and then the display returns to the previous screen Retry after checking the Memory Lock ID E Press the Escape key The standby display appears Note Even when Memory Lock is available if free memory is insufficient recep tion is not possible You can also apply a Memory Lock to documents that come only from cer tain senders Doc...

Page 160: ...Changing Confirming Communication Information 152 4 ...

Page 161: ...o the other destinations In addition to sending faxes the LAN Fax Driver allows this machine to be used for printing out documents prepared on a computer for proof checking To use the LAN Fax Driver connect this machine to a LAN and make the nec essary network settings and then install the LAN Fax Driver and the related utilities on your computer Important To specify IP Fax destinations or Interne...

Page 162: ...ed on the scanner CD ROM You must also make the required computer to fax network settings on the machine according to the type of connection Note When a personal computer and the machine are connected in parallel See Preparing the Machine Printer Reference When using Ethernet IEEE 1394 IPv4 over 1394 or IEEE 802 11b wireless LAN See Connecting the Machine General Settings Guide Reference Connectin...

Page 163: ... on the CD ROM LAN Fax Driver for Windows 98 Me DRIVERS LAN FAX WIN9X_ME LAN Fax Driver for Windows NT 4 0 DRIVERS LAN FAX NT4 LAN Fax Driver for Windows 2000 XP and Windows Server 2003 DRIVERS LAN FAX WIN2K_XP Operating environment Computer PC AT compatible Operating systems Microsoft Windows 98 Me Microsoft Windows 2000 XP Microsoft Windows Server 2003 Microsoft Windows NT 4 0 Display VGA 640 48...

Page 164: ...ding on the system version of Windows 98 Me Windows 2000 XP Windows Server 2003 or Windows NT 4 0 Auto Run might not work automatically with certain OS settings If this is the case double click Setup exe located on the CD ROM root directory If you want to cancel Auto Run hold down the SHIFT key when your sys tem is Windows 2000 Windows XP or Windows Server 2003 hold down the left SHIFT key while i...

Page 165: ...ROM included with this machine into the CD ROM drive of your computer The installer launches automatically and the language selection window appears Depending on your operating system settings the installer may not launch automatically If it does not double click Setup exe in the CD ROM root di rectory to launch the installer C Select the interface language of the software and then click OK D Clic...

Page 166: ...inters and Faxes on the Start menu With Windows XP Home Edition select Control Panel on the Start menu Next select Printers and Other Hardware and then Printers and Faxes B Select to highlight LAN Fax M9 then click Properties on the File menu With Windows NT click Document Defaults on the File menu C WhenusingWindows98 Me clickthe Paper tabtosetthefollowingproperties Paper Size Orientation Tray Re...

Page 167: ...ch the installed optional units click Load from Device E When the machine is connected locally to your computer select the check boxes for the installed optional units F Click Apply Option configuration settings are complete G Click OK Accessories tab The Accessories tab contains the following items besides option configura tion items Prohibit manual destination entry Check this option to inhibit ...

Page 168: ... Print B Select LAN Fax M9 in the Name list C Click OK The LAN Fax dialog box appears The setting method may differ depending on the application you are using In all cases select LAN Fax M9 for the printer D Specify the destination For details about specifying a destination see the LAN Fax Driver s Help When user authentication is used with this machine click User Settings E Specify necessary opti...

Page 169: ...dress field on the Ad dress Book tab On the Specify Destination tab enter the registration number of the destination list in the Device Address box D Click Set as Destination The entered destination is added and appears in the List of Destination box If you add a destination by mistake click the wrong destination and then click Delete from List E To specify more destinations repeat steps C and D S...

Page 170: ... to search for You can then jump to the name you entered F To specify more destinations repeat steps B through E Note Destination list contents can be narrowed down by selecting the first letter of a contact name company name or group name in the Search dropdown menu Specifying a destination by directly entering a fax number Internet Fax destination or IP Fax destination A Click the Specify Destin...

Page 171: ...lick the wrong destination and then click Delete from List F To specify more destinations repeat steps B through E Note For the maximum number of digits for a destination see Maximum Values Reference p 45 Sending Over a Fax Line p 48 Sending by IP Fax p 51 Sending to an E mail Address p 182 Maximum Values Specifying Options You can specify the options in the following list For details about transm...

Page 172: ...Editing Fax Cover Sheets To display preview Selecting the Preview check box allows you to check how the fax document will be output at the destination A Click Send Options The Send Options tab appears B Select the Preview check box C Click Send or Send Print The Preview window appears D Click Next or Previous to check the image To close the Preview window click Cancel Saving as files You can save ...

Page 173: ... Monitor you can check information about files sent using LAN Fax Driver For the maximum number of transmission results you can check see Maximum Values Also you can save the contents of the Journal in a personal computer as a CSV file using Load Fax Journal in SmartDeviceMonitor for Admin Note When data is transmitted from the LAN Fax Driver via the SmartDevice Monitor for Client port the Data tr...

Page 174: ...achine s programmed address click the Device Address radio button and then enter the registration number of the destination list in the Device Address box The Device Address box is unavailable when the Specify destinations is select ed and you cannot enter anything in the text box D Click Send or Send Print Note You can confirm transmission results using the E mail TX Result function and the Commu...

Page 175: ...mission Fax Features General Settings Guide Printing and Saving You can print documents created using Windows applications Open the application document you want to print or create a new document and then perform the following procedure For details about printing the fax image see the LAN Fax Driver s Help A On the File menu click Print B Select LAN Fax M9 in the Name list and then click OK The LA...

Page 176: ...x appears If LAN Fax Driver has already started up click Edit Address Book B Click New Browse and then select the CSV file containing the address list to be edited C Enter the destination and name You can enter a contact name company name department name fax num ber e mail address and IP Fax address The name and destination Fax Num ber E mail address or IP Fax address cannot be omitted D Click Add...

Page 177: ...k box Editing programmed destinations A On the Start menu point to Programs LAN Fax Utilities and then click Ad dress Book The Address Book dialog box appears If LAN Fax Driver has already started up click Edit Address Book B Click New Browse and then select the CSV file containing the address list to be edited C Select the destination you want to edit so it is highlighted in the list D Edit the d...

Page 178: ... after starting Address Book Using the Machine s Address Book Data in the Destination List of the LAN Fax You can save information about fax destinations registered to this machine in a personal computer as a CSV file using Address Management Tool in Smart DeviceMonitor for Admin Saved CSV files can be inserted into the destination table of the LAN Fax Driver by selecting New Browse in Address Boo...

Page 179: ...on Department name as destination information Person name as destination information Company name as sender information Department name as sender information Person name as sender information Telephone number as sender information Fax number as sender information Date Message A On the Start menu point to Programs LAN Fax Utilities and then click LAN Fax Cover Sheet Editor The LAN Fax Cover Sheet E...

Page 180: ...elect an other file If you want to change only destination information omit this step and proceed to step E E Select the type of information from To You can select Use Address Book To Whom It May Concern Edit Names or None Selecting Edit Names allows you to enter company department and person names F To print the date select the With a Date check box G Enter the sender information You can enter co...

Page 181: ...ction explains typical operation error messages displayed on the comput er when using the LAN Fax Driver and solutions to those messages Message Causes and Solutions Cannot connect to the de vice Check the network connection Check that the power is turned on The number of entries in Destinations exceed the limits Up to 300 entries can be entered The number of destinations specified exceeds the max...

Page 182: ...or running under the same network environment as this machine Otherwise the Web browser may not open and an error may occur You can also check and manage the documents using DeskTopBinder For a detailed description see Help for Web Image Monitor When a receiver that is programmed as full mode in the Address Book re turns a Reception Notice e mail the contents of the newly received e mail overwrite...

Page 183: ...d C Click Login and then enter the Administrator s name and password D Click Address Book in the left pane The Address Book is displayed E Click the radio button to the left of the machine you want to modify and then click Change The Change User page appears F Set the properties for Internet Fax data format other than the mode selection If you change the mode to Simple Mode you cannot set machine ...

Page 184: ...e Address Book is displayed E Click Add User The Add User page appears F Enter the registration number name and e mail address then set the nec essary properties You can set the Internet Fax data format after entering the e mail address G Click Full Mode under Internet Fax Data Format and set the properties ac cording to the receiver s properties If you change the mode to Simple Mode you cannot se...

Page 185: ...keys F1 F2 and F3 You can register the following functions to User Function keys Print Journal TX File Status RX File Status 2 Sided TX option Print Fax Header Forwarding Switch Reception Mode Start Manual Reception Sender Settings Transmission Stamp E mail Options option Print TX Status Report Manual E mail Reception option Use SMTP Server option SUB SEP Code PIN Code TX pNot programmed Reference...

Page 186: ...178 6 Optional Equipment This section explains the functions of options Handset You can make or receive calls by installing the optional handset and dialing manually Reference p 82 On Hook Dial p 84 Manual Dial ...

Page 187: ...mission 2 seconds Data compression method MH MR MMR JBIG Maximum original size Standard size A3L 11 17 Custom size 297 1200 mm 11 47 Maximum scanning size 297 1200 mm 11 47 Print process Printing on standard paper using GelSprinter Transmission speed G3 33 600 31 200 28 800 26 400 24 000 21 600 19 200 16 800 14 400 12 000 9 600 7 200 4 800 2 400bps auto shift down system Immediate Transmission app...

Page 188: ...on Receive faxes sent from an IP Fax compatible fax through a network Also capable of receiving faxes from a G3 fax connected to a telephone line via a VoIP gateway Network LAN Local Area Network Ethernet 10Base T 100Base TX IEEE1394 IPv4 over 1394 IEEE802 11b wireless LAN Transmit function E mail Scan line density 200 100 dpi Standard character 200 200 dpi Detail char acter 200 400 dpi Fine chara...

Page 189: ...cations for coding original size and resolution For details about the specifications available in full mode see Internet Fax Transmission and Reception in Specifications Reference p 179 Specifications Communication protocols Transmission SMTP Reception POP3 SMTP IMAP4 E mail format Format MIME Base64 Content Type Image tiff Multipart mixed text plain Image tiff attached file forms Data format Prof...

Page 190: ... file 300 Number of destinations you can specify for all files including files in memory 300 Number of destinations you can search for at a time 100 Number of redials the machine can store 10 Number of digits for a destination 128 Number of characters you can enter in the e mail subject line 128 Number of digits for a SEP SUB PWD SID Code 20 Number of digits in a PIN Code 20 Number of communicatio...

Page 191: ...efore the transmission is started 88 Canceling a transmission of an Internet Fax 86 Canceling a transmission while the original is being scanned 86 Canceling a transmission while the original is being transmitted 87 Caution 3 Center Mark 8 129 Check Destination key 59 Checkered Mark 8 128 Checking files stored in memory 135 Checking the reception result 144 Checking the result of the communication...

Page 192: ...ons not available for e mail reception 28 Functions not available for e mail transmission 28 Functions not available for IP Fax transmission 25 G G3 Analog Line 8 Gatekeeper VoIP gatekeeper 24 Gateway Settings 8 Gateway VoIP gateway 24 General Settings Adjust 8 H H 323 24 H 323 Settings 8 Handset 84 117 178 I If memory runs out while storing an original 19 If the machine cannot detect the size of ...

Page 193: ...el Memory Transmission 11 17 Parameter Setting 8 Password PWD 109 Password SID 106 Pause Redial key 46 60 Photo 41 PIN Code Transmission 95 PIN Code TX 95 Placing into the ADF 31 Placing on the exposure glass 31 Placing originals 31 Preview 164 Print 137 Print completion beep 128 Print Fax Header 100 164 Printing a file from memory 137 Printing a file received with Memory Lock 150 Printing a list ...

Page 194: ... Settings 93 Sending at a specific time 91 Sending at specific time 163 Sending by Internet Fax 51 Sending by IP Fax 48 Sending fax documents from computers 153 Sending multiple originals using the exposure glass 16 21 Sending over a fax line 45 Sending to an e mail address 51 Send Later 91 SEP Code RX 107 Setting LAN Fax Driver properties 158 Setting print properties 158 Setting priority trays 13...

Page 195: ... 38 Transmitting Journal by e mail 149 TSI Transmitting Subscriber Identification 132 TSI Print Transmitting Subscriber Identification Print 132 Two Sided Transmission 110 TX File Status 139 TX Mode 91 97 98 100 102 104 107 TX Standby File List 135 Types of reception 113 U User Function keys 177 User Tools Counter key 8 62 Using the machine s Address Book data in the destination list of the LAN Fa...

Page 196: ...188 EN USA B267 8510 ...

Page 197: ...s necessary 6 The telephone company may make changes in its facilities equipment operations or proce dures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain unin terrupted service 7 If trouble is experienced with this equipment for repair or warranty information please cont...

Page 198: ...FAX Option Type C1500 Operating Instructions Facsimile Reference EN USA B267 8510 ...

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