4.3 External Message
Delivery
You can send messages to outside parties
and to PBX extension users who do not
have their own VPS mailboxes. After you
record your message, the VPS will dial the
appropriate telephone numbers and/or
extension numbers, and once the party on
the other end answers the call, the VPS can
play back your recorded message. You can
specify message recipients by:
•
Extension number
•
Outside telephone number
•
External Message Delivery List number
(see 5.7 External Message Delivery
Lists)
Unlike recipients who have their own VPS
mailboxes, you have no way of knowing
who may answer the call when the VPS
sends an External Delivery Message. To
protect the privacy of your messages, you
may assign a password that must be
entered by the other party before your
message is played back.
You can set Auto Receipt so that you will
receive notification once the recipient has
played back your message. You can also
send your message immediately or set a
message delivery time. Finally, recipients of
an External Delivery Message can reply to
your message, and can even set urgent and
private message status.
Note
•
This feature must be enabled for
your mailbox by the System
Administrator or System Manager.
•
If you have any difficulties using this
feature, consult your System
Administrator.
Sending an External Delivery
Message
1.
Log in to your mailbox.
•
See 2.1 Logging in to Your Mailbox
if necessary.
2.
6
2
1
3.
Go to "Specifying a Single Recipient" or
"Specifying Multiple Recipients
(External Message Delivery List)".
Specifying a Single Recipient
1.
1
2.
Enter the outside line access number
needed for making outside calls.
•
To specify a PBX extension instead
of an outside telephone number,
enter the extension number, then go
to step 4.
3.
Enter the outside party’s telephone
number (including area code if needed).
•
To insert a pause or special
command in the middle of the
telephone number, pause
momentarily while entering the
telephone number. The VPS will
announce a list of available options,
for example, "To add more digits,
press [4]. To insert a pause, press
[5].".
4.
2
to accept.
5.
Enter a 4-digit password required for
listening to the message.
•
Press [#] if you do not want to set a
password.
6.
State the recipient’s name after the tone.
7.
1
to end recording.
8.
#
for immediate delivery, then go to
To set message delivery time, go to
"Setting Message Delivery Time".
Specifying Multiple Recipients
(External Message Delivery List)
1.
2
26
Subscriber’s Manual
Document Version 3.0 2010/07
4.3 External Message Delivery
