Olivetti d-COLOR MF3000 Operation Manual Download Page 107 | Manualshive

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Registering an address book destination

6-3

Registering an address book destination

The procedure for registering an address book destination is described
below.

G3 fax

Address book destinations can be registered from the control panel of this
machine or from Web Connection. The following procedure describes how to
register from the control panel of this machine.

"

For details on registering from Web Connection, refer to the [Refer-
ence Guide].

"

If [Admin Settings] - [Security Settings] - [Security Details] - [Manual
Destination Input] is set to [Restrict], a destination cannot be regis-
tered from the control panel and the user mode of Web Connection.

1

Press the [Utility/Counter] key.

2

Press [Address Registration].

3

Press [Fax].

4

Press [New].

–

To view the information registered for a destination, select the regis-
tered destination, and then press [Details]. To delete the destination,
press [Delete] in the Details screen.

5

Enter the information for the destination, and then press [OK].

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Summary of Contents for d-COLOR MF3000

Page 1: ...FAX OPERATION GUIDE d COLORMF3000 Code 560221en GB...

Page 2: ...ich could compromise the conformity attested to above as well as the characteristics of the product x incorrect electrical power supply x incorrect installation incorrect or improper use or use not in...

Page 3: ...mmediately be referred to when necessary Trademarks Windows Windows NT Windows Server is a registered trademark or trade mark of Microsoft Corporation in the United States and or other countries Ether...

Page 4: ...arranty of any kind including but not limited to any implied warranties of merchantability and fitness for a particular pur pose with regard to this guide Olivetti S p A assumes no responsibility for...

Page 5: ...View 1 2 Rear View 1 2 About the Control Panel 1 3 Touch panel 1 6 Home screen 1 6 Initial Fax screen 1 8 Keys and icons that appear in the screens 1 9 User authentication and account track 1 11 With...

Page 6: ...ettings 2 9 Comm Settings 2 10 Function Settings 2 12 Fax Function Settings 2 13 Memory RX 2 15 Closed Network RX Password 2 15 Forward TX Settings 2 15 Remote RX Settings 2 16 PC Fax RX Settings 2 16...

Page 7: ...ssword TX 3 15 F Code TX 3 15 Specifying e mail Internet fax settings 3 17 Specifying document settings 3 18 Original Size 3 18 Long Original 3 18 Simplex Duplex 3 18 Binding Position 3 19 Sending to...

Page 8: ...Print is set to a specific drawer 4 12 When Min Reduction for RX Print is set to 100 4 13 When Print Separate Fax Pages is set to OFF 4 13 When Print Separate Fax Pages is set to ON 4 13 Adding recep...

Page 9: ...istering an address book destination 6 3 G3 fax 6 3 Settings 6 4 Internet fax 6 5 Registering a program destination 6 6 7 Communication management 7 1 Checking a job 7 2 Checking jobs being performed...

Page 10: ...Setup Information list 7 12 8 Troubleshooting 8 1 Problems when sending faxes 8 2 G3 fax 8 2 Internet fax 8 4 PC fax 8 4 Problems when receiving faxes 8 6 G3 fax 8 6 Internet fax 8 7 Other problems 8...

Page 11: ...Introduction...

Page 12: ...guide 2 c Document feed tray 2 d Document output tray 2 e Document stopper 3 USB HOST port 4 Tray 1 Manual feed tray 5 Tray 2 6 Output tray 7 Scanner lock lever 8 Original glass 9 Original cover pad...

Page 13: ...again 3 Fax key indicator Press to enter Fax mode While the machine is in Fax mode the indicator on the Fax key lights up in green 4 E mail key indicator Press to enter Scan to E mail mode While the m...

Page 14: ...copying scanning or faxing cannot be performed 12 Start B W key Press to start black and white copying scan ning or faxing Press to continue interrupted printing 13 Keypad Use to enter the number of c...

Page 15: ...ngs can be recalled 19 Access key If user authentication or account track settings have been applied press the Access key after entering the user name and password for user authentication or the accou...

Page 16: ...s refer to the Printer Copier Scanner User s Guide 4 Scan to Folder Press to enter Scan to Folder mode For details refer to the Printer Copier Scanner User s Guide 5 Copy Press to enter Copy mode For...

Page 17: ...information on consumables and devices 9 Job Press to check a print transmission reception or storing job 10 Toner supply indica tors Shows the amount of toner remaining for yel low Y magenta M cyan C...

Page 18: ...rs Press to select a destination from the log Doc uments saved on the machine s memory can also be used 4 Off Hook Press to send or receive a fax manually 5 Mode Check Press to check the currently spe...

Page 19: ...r fax operation Press or to change the entered value Press when an error occurs to view the error message Press to display descriptions of the various functions A description of the current screen wil...

Page 20: ...n Appears when there are fax documents received with mem ory reception or PC faxing Appears when data or documents are being sent from this unit Appears when this unit is receiving data or documents A...

Page 21: ...ser Name the name can be specified either by directly typing it in or selecting from a list 2 Press Login If authentication was successful the functions of this machine can be used External server aut...

Page 22: ...authentication and account track 1 12 With account track 1 Specify an account and password for Account and Password 2 Press Login If authentication was successful the functions of this machine can be...

Page 23: ...ils on the settings refer to the Printer Copier Scanner User s Guide Fax Target Select the country where this machine is installed For details on the settings refer to Fax Target on page 2 20 Sender S...

Page 24: ...e mail address of this machine When sending Internet faxes Binary Division is always set to OFF E mail RX POP Enable the e mail Internet fax reception function In addition specify the address login na...

Page 25: ...on of destinations fax numbers and e mail addresses etc where data is frequently sent Group Register multiple address book destinations together in a group Program Register destinations where faxes ar...

Page 26: ...Useful functions 1 16...

Page 27: ...Fax Settings screen...

Page 28: ...ngs The Fax Settings screen appears All factory default values are shown in bold Item Description Remote RX Enabled Settings ON OFF Select whether or not the remote reception function is used Remote R...

Page 29: ...u facturer s default settings Current Setting The default settings are the current settings Display Fax Activity Select whether or not transmission reception infor mation is displayed in the control p...

Page 30: ...ettings Sender Settings Sender Administrator Registration Authentication Setting Admin Settings Address Registration Ethernet Sender Fax No External Memory Print Job Timeout Copy Settings Fax Settings...

Page 31: ...Rings RX Mode Redial Interval Redial Line Monitor Volume Line Monitor Manual RX V 34 OFF Ring Pattern Function Settings Inch Paper Priority Print Paper Size Paper Priority Min Reduction for RX Print T...

Page 32: ...heck Display Func Restrict Fax TX Confirm Addr Register Restrict PC Fax TX Restrict Fax RX Memory RX Memory RX Password Forward TX Settings Forward TX Setting Forward Print Forwarding Address Closed N...

Page 33: ...RX Print Night RX End Time Night RX Start Time PC Fax RX Settings PC Fax RX Setting PC Fax RX Print PBX Connection Settings PBX Function PBX Number Fax Report Activity Report TX Result Report Image T...

Page 34: ...er Settings Item Description Sender Type in the sender s this machine s name up to 30 bytes The information specified here is printed as the trans mitting subscriber identification in the header of se...

Page 35: ...added while sending Internet faxes the information is added inside the document regardless of the selected setting Fax TX Header Name Settings ON OFF Select the information added as the transmitting...

Page 36: ...th 20pps 20pps does not appear RX Mode Settings Auto RX Manual RX DRPD Select the reception method Auto RX Automatic reception Manual RX Manual reception Select this setting if an external telephone i...

Page 37: ...Admin Settings Fax Settings Fax Target Line Monitor Settings OFF Until Connection Complete Until Transmission Complete Select whether the line monitoring tone is produced during communication OFF No...

Page 38: ...Size Priority Specify the priority for the paper drawers when print ing received documents Auto Select Selects the paper automatically Fixed Size Prints only on paper of the specified size Size Priori...

Page 39: ...rint Separate Fax Pages Settings ON OFF Select whether or not pages are split when the received document is longer than the standard paper size When Duplex Print RX is set to ON this parame ter does n...

Page 40: ...when reg istering destinations Requiring that the address be entered twice prevents incorrect programming caused by the address being mistyped Restrict Fax TX Settings ON OFF Select whether or not to...

Page 41: ...ecify the password up to 8 digits for allowing doc uments saved in the memory to be used Item Description Enable Settings Yes No Select whether or not the closed network reception function is used Pas...

Page 42: ...so prints the fax when it is forwarded Forward Print Normally prints the fax at the same time that is forwarded Forward Print If TX Fails Prints the fax if for warding failed Item Description Remote R...

Page 43: ...N OFF Select whether or not to prohibit printing of docu ments received during the night Night RX Start Time Specify the start time for the night Night RX End Time Specify the end time for the night I...

Page 44: ...put Settings is set to Every day or 100 Daily Activity Report Settings Journal 100 Within 24 Hours Select a setting when Output Settings is set to Every day or 100 Daily Journal 100 Prints the informa...

Page 45: ...t Prints the report if transmission to all destinations was completed Mode Once Prints a report for each destina tion if transmission could not be completed even after redialing TX Result Report Scree...

Page 46: ...nd China Hong Kong Malaysia Singapore Korea Tai wan Israel Japan Saudi Arabia Turkey Hungary Slovakia Vietnam The Czech Republic The Philippines Europe Select the country where this machine is install...

Page 47: ...Sending faxes...

Page 48: ...3 Specify the destination For details on specifying destinations refer to Specifying destina tions on page 3 7 In the initial Fax screen press Mode Check to check or change the specified destinations...

Page 49: ...hine will redial the fax number and try again to send the fax For details on redialing refer to If the fax cannot be sent automatic redialing G3 fax on page 3 23 If the fax could not be sent a transmi...

Page 50: ...opper when scanning Legal size paper with the ADF If the document contains more pages than can be loaded into the ADF the doc ument can be divided and scanned separately For details refer to Separate...

Page 51: ...the document may occur Do not open the ADF cover while documents loaded into the ADF are being scanned Using the original glass If the original glass is used documents that cannot be loaded into the...

Page 52: ...ginal document 3 6 3 Carefully close the ADF When using the original glass to scan a document containing multiple pages the document can be divided and scanned separately For details refer to Separate...

Page 53: ...rom the Favorites list When destinations are registered they can be specified as Favorites As a default the Favorites destination list appears when the initial Fax screen is displayed Select a destina...

Page 54: ...earch results 4 Select the destination and then press OK To specify multiple destinations for a broadcast transmission select all destinations where the fax is to be sent 5 Press OK Directly typing in...

Page 55: ...n the E mail address 4 Press OK To specify multiple destinations specify all destinations where the data is to be sent Selecting from the log A destination can be selected from the log of the last fiv...

Page 56: ...ls refer to the Reference Guide Internet faxing is not compatible with a destination search of an LDAP server 1 In the initial Fax screen press 2 Press LDAP 3 Select the search method and then perform...

Page 57: ...be divided and scanned separately The scan operation can be divided into several sessions for example when the document contains more pages than can be loaded into the ADF or when the original glass i...

Page 58: ...o change the scan settings 9 After all pages of the document have been scanned press Finish Density Select the density at which the document is to be scanned Nine density levels are available Select t...

Page 59: ...ted this machine automatically turns on ECM This setting cannot be used together with polling reception If V34 OFF is set to No ECM OFF cannot be set to Yes V34 OFF V 34 is a communication mode used w...

Page 60: ...ess Yes and then use the keypad to type in the transmission time The time can be set in hours and minutes The day cannot be specified In order to send a timer transmission the date and time must first...

Page 61: ...code transmissions are the function for sending a fax to a specific recipi ent s box with a specified Sub address and password To send an F code transmission press Yes Press Sub Address or Pass word...

Page 62: ...o send a relay transmission a relay box number relay password and destination group number must be specified on the recipient s machine used as a relay station This machine cannot be used as a relay s...

Page 63: ...ment name for the scan data Subject Type in the subject for e mail messages Subject text registered with Web Connection can also be selected From Specify the sender s address Select Administrator E ma...

Page 64: ...cuments cannot be scanned Simplex Duplex Select whether double sided documents are to be scanned when the ADF is used Item Description Standard Size When sending a document of a standard size press St...

Page 65: ...nly the front side of the first page will be scanned and then both the front and back sides of the remaining pages will be scanned Item Description Left Bind Select this setting for binding at the lef...

Page 66: ...earch page 3 8 Selecting with an LDAP search up to 100 destinations including the des tinations with direct input page 3 10 Selecting a group destination page 3 7 Selecting a program destination page...

Page 67: ...loading the original document refer to Positioning the original document on page 3 4 3 Press the Mode Memory key 4 Select the desired program destination from the list and then press OK The settings a...

Page 68: ...Fax screen For details on the initial Fax screen refer to Initial Fax screen on page 1 8 2 Position the document to be faxed For details on loading the original document refer to Positioning the origi...

Page 69: ...2 10 Automatic redialing cannot be used if the fax is being sent manually For details on canceling a transmission being redialed refer to Can celing a queued transmission on page 3 23 For details on p...

Page 70: ...printed as the transmitting subscriber identi fication Sender s name Fax numbers of the sender or recipient Date time that transmission begins Communication number Page number total number of pages F...

Page 71: ...Receiving faxes...

Page 72: ...on Automatic reception Select this mode when using the telephone line as a dedicated fax line When the specified number of rings is detected fax reception begins automatically In order to receive faxe...

Page 73: ...e to Manual RX With Comm Settings Manual RX V 34 OFF specify that V 34 is auto matically turned off during manual reception For details on the settings refer to Comm Settings on page 2 10 With the con...

Page 74: ...mm Settings RX Mode to DRPD With Comm Settings Ring Pattern select the ring pattern for faxing For details on the settings refer to Comm Settings on page 2 10 Ring Pattern Refer to the following table...

Page 75: ...not supported by this machine a reception error occurs For the resolution of data that can be received by this machine refer to Technical specifications on page A 2 The subject and body text of recei...

Page 76: ...V34 OFF pass word transmissions timer transmissions F code transmissions or Internet fax transmissions Multiple destinations cannot be specified Performing a polling reception The procedure for using...

Page 77: ...ey to display the initial Fax screen 2 Press Others 3 Press Memory RX 4 Type in the password and then press OK The list of documents saved in the memory is displayed 5 Select the document to be printe...

Page 78: ...ttings Forward Print select whether or not this machine also prints the fax when it is forwarded For details on the settings refer to Forward TX Settings on page 2 15 An Internet fax destination canno...

Page 79: ...X Enabled to Yes With Remote RX Settings Remote RX No specify the remote recep tion number for giving the command to receive a fax For details on the parameters in the Comm Settings screen refer to Co...

Page 80: ...r to use night reception the following settings in the Fax Settings screen Admin Settings must be specified Set Nighttime RX Settings Night Fax RX Print to ON With Nighttime RX Settings Night RX Start...

Page 81: ...2 12 Step 1 Determining the most suitable paper size Based on the following rules the most suitable paper size is automatically determined from the width and length of the received document Width of r...

Page 82: ...and splitting operations are performed when a received document is printed depending on the selected settings For details on the reducing and splitting settings for printing received documents refer t...

Page 83: ...it within the paper will be lost The image is reduced in both the main scanning direction and the sub scanning direction while maintaining the original height to width ratio If the orientation of the...

Page 84: ...in the footer of the received document The following information can be printed as the reception information Reception date time Communication number Page number total number of pages For details on t...

Page 85: ...Sending receiving a PC fax...

Page 86: ...opup dialog box appears 6 In the Name and FAX Number boxes type the appropriate information Up to 80 characters can be entered in the Name box Up to 38 characters including numbers between 0 and 9 hyp...

Page 87: ...register the name and fax number of the recipient For details refer to Using the phone book on page 5 15 1 When sending a fax click Add From Phone Book in the FAX Transmis sion Popup dialog box 2 Sele...

Page 88: ...tart communicating with this machine and read the information from the address book click Get Addr Info To search for recipients by specifying conditions click Find 3 Select the name of a recipient na...

Page 89: ...ic Recipient Sender and Image tabs FAX Cover Sheet Settings dialog box SUB Address If the fax is to be sent using F codes specify the SUB address up to 20 digits Sender ID If the fax is to be sent usi...

Page 90: ...preset text Details Select this to specify details under Recipi ent Setting Details at the bottom of the dia log box Load with Joint Name Select this to add the individual recipients in a group desti...

Page 91: ...xes Select the check boxes for the items to be added and then type in the text up to 80 characters Item Description Paste Image To add an image to the cover sheet select the Paste Image check box and...

Page 92: ...play the Properties dialog box right click the printer icon in the Print ers or Printers and Faxes window and then click Properties Item Description FAX tab Specify the transmission conditions for PC...

Page 93: ...later For details refer to Saving fax driver settings on page 5 14 Edit Favorite Setting Click this button to change the saved settings For details refer to Saving fax driver settings on page 5 14 Def...

Page 94: ...ding a fax For details refer to Specifying transmission condi tions on page 5 4 SUB Address If the fax is to be sent using F codes specify the SUB address up to 20 digits This function can also be spe...

Page 95: ...tab user authentication will not be performed If user authentication is being used be sure to enable it in the Device Option list For details refer to Configure tab on page 5 13 Item Description Orig...

Page 96: ...tem Description User Authentication If user authentication settings have been specified on this machine select Recipient User and then specify in the User Name and Password boxes the settings specifie...

Page 97: ...lick this button to specify the conditions such as the destination that are acquired from the device information Item Description Display Constraint Mes sage Select this check box to display a message...

Page 98: ...then edit the settings To select the items to be recalled when favorite settings are selected click Option Selected settings are applied to the current settings when the favorite settings are recalle...

Page 99: ...ame with a title in the Name box Up to 80 characters can be entered in the Name Company and Department boxes Up to 38 characters including numbers between 0 and 9 hyphens spaces P and T can be entered...

Page 100: ...d the existing file is automatically overwritten The saved phone book file automatically appears the next time that the phone book is opened To open a different phone book file click the File menu in...

Page 101: ...ipients can be added to a single group Changing a group name Select the group name to be changed under Group on the left side of the phone book click the Edit menu and then click Rename Group Creating...

Page 102: ...ding memory reception or night reception If faxes are saved with the memory reception function a PC fax is not automatically printed after it is received Using received documents The procedure for usi...

Page 103: ...ary remove the driver using the following procedure 1 Click Start and then click All Programs or Programs Color MF30 1 xxxxx model name Uninstall Printer Driver 2 Select the components to be removed a...

Page 104: ...Uninstalling the fax driver 5 20...

Page 105: ...Registering destinations...

Page 106: ...ation on page 6 3 Group Multiple address book destinations can be registered together as a group This is useful when sending the same fax to multiple destinations in a broad cast transmission A maximu...

Page 107: ...on registering from Web Connection refer to the Refer ence Guide If Admin Settings Security Settings Security Details Manual Destination Input is set to Restrict a destination cannot be regis tered fr...

Page 108: ...e is being used with a PBX press Outside when registering an outside destination E appears in the screen At the point indicated by E the outside line access number specified on this machine is automat...

Page 109: ...M feature communicate with each other while confirming that the data sent is free of errors V34 OFF V 34 is a communication mode used with super G3 fax communication When the remote machine or this ma...

Page 110: ...Press Settings and then select the appropriate settings on the Scan Settings Comm Settings and Original Settings screens For details on the Scan Settings screen refer to Specifying scan settings on pa...

Page 111: ...Communication management...

Page 112: ...obs currently being performed appears when the initial Job screen is displayed If the job log is displayed press Active to display the list of jobs currently being performed Transmission jobs Press Se...

Page 113: ...s Send to view the log for transmission jobs To view job details select the job from the list and then press Details To view an address select the job from the job log and then press Details If Admin...

Page 114: ...ically printed when a fax is sent If necessary the conditions for printing can be specified Reservation TX Report G3 fax only This report provides a detailed record of timer transmissions This report...

Page 115: ...ist name Description Address Book List This list contains the information registered for address book destinations Group List This list contains the information registered for group destinations Progr...

Page 116: ...ons for printing can be specified For details refer to Fax Report on page 2 18 Items that are printed Item Description No Shows the communication number Destination Shows the registration name or addr...

Page 117: ...e sent document in the TX Result Report can be specified For details refer to Fax Report on page 2 18 With Admin Settings Fax Settings Fax Report Confirm TX Result Report whether or not to print the t...

Page 118: ...not to print the Reservation TX Report can be specified For details refer to Fax Report on page 2 18 Items that are printed Item Description Destination Shows the registration name or address of the d...

Page 119: ...tings Fax Settings Fax Report Broadcast Result Report the conditions for printing can be specified For details refer to Fax Report on page 2 18 Items that are printed Item Description Destination Show...

Page 120: ...to print the Broadcast Reservation Report can be spec ified For details refer to Fax Report on page 2 18 Items that are printed Item Description Destination Shows the registration name or address of a...

Page 121: ...rt I Fax RX Error Report whether or not to print the I Fax RX error report can be speci fied For details refer to Fax Report on page 2 18 Items that are printed Item Description Destination Shows the...

Page 122: ...ue with step 7 7 Select the type of destinations to be printed on 8 If necessary specify settings for Start Number and Number of Addresses to limit the number of destinations to be printed With Start...

Page 123: ...Troubleshooting...

Page 124: ...ent is scanned at an angle The document guides are not adjusted to the width of the document Slide the document guides to fit the width of the document The fax received by the recipient is blurry The...

Page 125: ...correct telephone line setting may have been selected Check that the dialing method setting selected from the Comm Set tings screen matches the telephone line being used An incorrect password may have...

Page 126: ...ect The cables are not con nected correctly Check that the cables are correctly connected Symptom Cause Solution The message Printer is not connected or Print Error appears on the computer screen The...

Page 127: ...is machine check the Job screen for the pro cessing order for the job Account track settings have been specified but an unregistered account name or password has been entered Enter the correct account...

Page 128: ...act the caller Reception is not possi ble The machine is set to receive faxes manually Set the machine to auto matic reception Other wise perform the manual reception opera tion Memory is full Load pa...

Page 129: ...Memory RX may have been set to ON Print the fax from the machine s memory Nighttime RX Settings Night Fax RX Print may have been set to ON Printing is performed when the specified night time has ended...

Page 130: ...the transmission results report is different from the number of pages in a batch transmission Memory is full During batch transmis sions the number of document pages indi cated in the transmis sion r...

Page 131: ...ed docu ments saved in the memory Fax TX Failed An error occurred while a G3 fax is being sent This error is automati cally cleared Fax RX Failed An error occurred while a G3 fax is being received Thi...

Page 132: ...Error messages 8 10 I Fax RX failed An error occurred while an Internet fax is being received This error is automati cally cleared Error message Cause Solution...

Page 133: ...A Appendix...

Page 134: ...00 mm Original glass Legal Maximum recording size Legal Pages with a maximum length of 1 000 mm can be received or printed depending on the selected page splitting setting Edge erase 4 0 mm top bottom...

Page 135: ...0 200 dpi 204 196 dpi 80 77 dot cm 300 300 dpi 200 400 dpi 204 391 dpi 80 154 dot cm 400 400 dpi 408 391 dpi 160 154 dot cm Item Description Operating system Windows 2000 Service Pack 4 Windows Server...

Page 136: ...er that you want to enter To enter uppercase letters press To enter symbols press To enter special characters such as accented characters press To delete the character to the right of the cursor press...

Page 137: ...5 Timer TX 3 14 Comm Settings 3 13 3 14 Control Panel 1 3 D DRPD 4 4 Ring Pattern 4 4 E E mail forwarding 4 8 E mail Settings 3 17 F Fax driver 5 8 Authentication Account Track 5 12 Basic 5 11 Configu...

Page 138: ...ine Settings 3 13 ECM OFF 3 13 TX Confirm CSI 3 13 V34 OFF 3 13 Lists 7 5 Address Book List 7 12 Fax Setup Information List 7 12 M Machine Parts 1 2 Memory reception 4 7 Mode Memory 3 21 N Night recep...

Page 139: ...Removal 3 12 Density 3 12 Original Type 3 11 Resolution 3 11 Separate Scan 3 11 Sharpness 3 12 Sending faxes 3 1 General operation 3 2 Specifications A 2 Specifying destinations 3 7 Direct Input 3 8...

Page 140: ...Index A 8...

Page 141: ......

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