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Oki MB780, User Manual

The Oki MB780 is a high-performance multifunction printer that offers exceptional functionality and reliability. With its advanced features and cutting-edge technology, this versatile device delivers professional-quality prints, copies, scans, and faxes. The comprehensive Brochure & Specs manual is available for free download at manualshive.com, providing users with detailed information and instructions for seamless operation.

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1

Connect the power cable, and then turn the printer on.

 Make sure the printer and computer are fully on and ready.

 Do not connect the USB cable until instructed to do so on the screen

2

Insert the 

Software and Documentation

 CD.

3

Click 

Install

.

4

Click 

Agree

.

5

Click 

Suggested

.

6

Click 

Wireless Network Attach

.

Additional printer setup

48

Summary of Contents for MB780

Page 1: ...odel s aa1 aa2 bb1 bb2 bd1 bd2 b01 b02 cc1 cc2 dn dn1 dn2 dt1 dt2 f01 f02 fd1 fd2 g01 g02 g61 g62 g71 g72 g81 g82 g91 g92 gb1 gb2 gf1 gf2 gn1 gn2 gs1 gs2 gt1 gt2 mn1 n01 n02 s01 s02 sd1 sd2 t01 t02 tb1 tb2 tf1 tf2 ts1 ts2 0A1 0A5 031 035 2A1 2A2 2A5 2A6 231 232 235 236 4A2 4A6 432 436 2AK 4AK ...

Page 2: ...Port 31 Installing a printer hard disk 37 Installing a fax card 41 Attaching cables 43 Verifying printer setup 44 Printing a menu settings page 44 Printing a network setup page 45 Setting up the printer software 45 Installing printer software 45 Updating available options in the printer driver 46 Setting up wireless printing 47 Information you will need to set up the printer on a wireless network ...

Page 3: ... feeder 80 Linking and unlinking trays 82 Linking trays 82 Unlinking trays 82 Assigning a custom paper type name 83 Changing a Custom Type x name 83 Paper and specialty media guidelines 85 Paper guidelines 85 Paper characteristics 85 Unacceptable paper 86 Selecting paper 86 Selecting preprinted forms and letterhead 86 Using recycled paper and other office papers 87 Storing paper 87 Supported paper...

Page 4: ...Canceling a copy job 101 Canceling a copy job while the document is in the ADF 101 Canceling a copy job while copying pages using the scanner glass 101 Canceling a copy job while the pages are being printed 101 Understanding the copy screens and options 101 Copy from 101 Copy to 102 Scale 102 Darkness 102 Content 102 Sides Duplex 102 Collate 103 Options 103 Improving copy quality 104 E mailing 105...

Page 5: ... fax destination shortcut using the Embedded Web Server 113 Creating a fax destination shortcut using the touch screen 114 Using shortcuts and the address book 114 Using fax shortcuts 114 Using the address book 114 Customizing fax settings 115 Changing the fax resolution 115 Making a fax lighter or darker 115 Sending a fax at a scheduled time 116 Viewing a fax log 116 Blocking junk faxes 116 Cance...

Page 6: ...ver 122 Creating an FTP shortcut using the touch screen 123 Understanding FTP options 123 Original Size 123 Sides Duplex 123 Orientation 123 Binding 123 Resolution 124 Send As 124 Content 124 Advanced Options 124 Improving FTP quality 125 Scanning to a computer or flash drive 126 Scanning to a computer 126 Scanning to a flash drive 127 Understanding scan profile options 127 Quick Setup 127 Format ...

Page 7: ...135 Printing information pages 136 Printing a directory list 136 Printing the print quality test pages 136 Canceling a print job 136 Canceling a print job from the printer control panel 136 Canceling a print job from the computer 137 Clearing jams 139 Avoiding jams 139 Understanding jam numbers and locations 140 200 and 201 paper jams 140 202 paper jam 142 230 239 paper jams 143 240 249 paper jams...

Page 8: ... 165 SMTP Setup menu 167 Network Reports menu 168 Network Card menu 168 TCP IP menu 168 IPv6 menu 170 Wireless menu 170 AppleTalk menu 171 NetWare menu 171 LexLink menu 172 Standard USB menu 172 Parallel x menu 174 Serial x menu 176 Security menu 178 Miscellaneous menu 178 Confidential Print menu 179 Disk Wiping menu 180 Security Audit Log menu 181 Set Date Time menu 182 Settings menu 182 General ...

Page 9: ...on 254 Setting the printer up in a new location 254 Shipping the printer 254 Administrative support 255 Using the Embedded Web Server 255 Checking the device status 255 Setting up e mail alerts 255 Viewing reports 256 Adjusting the brightness of the display 256 Adjusting Power Saver 256 Restoring the factory default settings 257 Troubleshooting 258 Solving basic printer problems 258 Printer contro...

Page 10: ...ot send or receive a fax 266 Can send but not receive faxes 268 Can receive but not send faxes 269 Received fax has poor print quality 269 Solving option problems 270 Option does not operate correctly or quits after it is installed 270 Paper trays 270 2000 sheet tray 271 Envelope feeder 271 Output options 272 Flash memory card 272 Hard disk with adapter 272 Internal Solutions Port 272 Memory card ...

Page 11: ... 282 Streaked vertical lines 282 Toner fog or background shading appears on the page 283 Toner rubs off 283 Toner specks 284 Transparency print quality is poor 284 Embedded Web Server does not open 284 Check the network connections 284 Check the network settings 285 Contacting Customer Support 285 Notices 286 Product information 286 Edition notice 286 Power consumption 288 Index 296 Contents 11 ...

Page 12: ...l injury or printer damage Turn the printer off using the power switch and then unplug the power cord from the wall outlet Disconnect all cords and cables from the printer before moving it Lift the printer off of the optional drawer and set it aside instead of trying to lift the drawer and printer at the same time Notes Remove all printer options before moving the printer Use the handholds located...

Page 13: ...heprinter unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding CAUTION SHOCK HAZARD Do not use the fax feature during a lightning storm Do not set up this product ormakeanyelectricalorcablingconnections suchasthefaxfeature powercord ortelephone duringalightning storm CAUTION TIPPING HAZARD Floor mounted configurations require additional furniture ...

Page 14: ... sheet that came with your printer Note Printer configuration may vary depending on your printer model Basic models 1 Automatic Document Feeder ADF 2 Printer control panel 3 Standard exit bin 4 Multipurpose feeder 5 550 sheet tray Tray 1 6 550 sheet tray Tray 2 7 Optional exit bin Selecting a location for the printer When selecting a location for the printer leave enough room to open trays covers ...

Page 15: ...Rear 20 cm 8 in 5 Top 31 cm 12 in Basic functions of the scanner The scanner provides copy fax and scan to network capability for large workgroups You can Make quick copies or change the settings on the printer control panel to perform specific copy jobs Send a fax using the printer control panel Send a fax to multiple fax destinations at the same time Scan documents and send them to your computer...

Page 16: ...irst Load up to 75 sheets of plain paper in the ADF input tray Scan sizes from 76 2 x 139 4 mm 3 0 x 5 5 in to 215 9 x 355 6 mm 8 5 x 14 in Scan documents with mixed page sizes letter and legal Scan media weights from 52 to 120 g m2 14 to 32 lb Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner ...

Page 17: ...function or home screen pressing causes an error beep 4 Back In the Copy menu press to delete the right most digit of the value in the Copy Count The default value of 1 appears if the entire number is deleted by pressing numerous times In the Fax Destination List press to delete the right most digit of a number entered manually You can also press to delete an entire shortcut entry Once an entire l...

Page 18: ... the home screen After the printer is turned on and a short warm up period occurs the display shows the following basic screen which is referred to as the home screen Use the home screen buttons to initiate an action such as copying faxing or scanning to open the menu screen or to respond to messages Display item Description 1 Copy Opens the Copy menus Note From the home screen you can also access...

Page 19: ...ime previously set To access the list of held faxes touch this button Search Held Jobs Searches on any of the following items and returns search results User names for held or confidential print jobs Job names for held jobs excluding confidential print jobs Profile names Bookmark container or job names USB container or job names for supported extensions only Held Jobs Opens a screen containing all...

Page 20: ...der it which can show only three jobs per screen Each job appears as a button which you can touch toaccess information aboutthejob If morethan three jobs exist in a column then an arrow appears enabling you to scroll through the jobs Using the touch screen buttons Note Depending on your options and administrative setup your screens and buttons may vary from those shown Sample touch screen Button F...

Page 21: ...ft Right arrow Scrolls right Submit Saves a value as the new user default setting Back Navigates back to the previous screen Other touch screen buttons Button Function Down arrow Moves down to the next screen Up arrow Moves up to the next screen Unselected radio button This is anunselectedradiobutton Theradiobuttonisgraytoshowitisunselected Learning about the printer 21 ...

Page 22: ...heading has a list of jobs shown in a column under it which can show only three jobs per screen Each job appears as a button which you can touch to access information aboutthe job If more than three jobs exist in acolumn then an arrow appears enabling you to scroll through the jobs Continue Touch this button when more changes need to be made for a job or after clearing a paper jam Cancel Cancels a...

Page 23: ... return to that menu or menu item TheNumber ofCopiesisnotunderlinedsincethisisthecurrentscreen Ifyoutouch anunderlined word on theNumber of Copies screen before theNumber of Copies is set and saved then the selection is not saved and it does not become the user default setting Attendance message alert If an attendance message occurs which closes a function such as copyor fax then asolidreddotappea...

Page 24: ...pacity by adding optional cards The instructions in this section explain how to install the available cards you can also use them to locate a card for removal All the listed optionsmay not be available Formore information contact the place where you purchased the printer Available internal options Memory cards Printer memory Flash memory Fonts Firmware cards Bar Code and Forms IPDS and SCS TNe Pri...

Page 25: ...al hardware or memory devices sometime after setting up the printer then turn the printer off and unplug the power cord from the wall outlet before continuing If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer 1 Open the system board door 2 Loosen the screw s on the system board cover Additional printer setup 25 ...

Page 26: ...ectronic components are easily damaged by static electricity Touch something metal on the printer before touching any system board electronic componentsorconnectors 1 Firmware and flash memory card connectors 2 Memory card connector 3 Internal Solutions Port or printer hard disk connector 4 Fax card connector Additional printer setup 26 ...

Page 27: ...rn them off as well and unplug any cables going into the printer Warning Potential Damage System board electronic components are easily damaged by static electricity Touch something metal on the printer before touching any system board electronic components or connectors An optional memory card can be purchased separately and attached to the system board To install the memory card 1 Access the sys...

Page 28: ...Notches 2 Ridges 5 Push the memory card straight into the connector until it snaps into place 6 Replace the system board cover and close the system board door Installing a flash memory or firmware card Note This task requires a flathead screwdriver Additional printer setup 28 ...

Page 29: ...g If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer Warning Potential Damage System board electronic components are easily damaged by static electricity Touch something metal on the printer before touching any system board electronic components or connectors 1 Access the system board 2 Unpack the card Note Avoid touching a...

Page 30: ... Notes The entire length of the connector on the card must touch and be flush against the system board Be careful not to damage the connectors 5 Replace the system board cover and close the system board door Additional printer setup 30 ...

Page 31: ... any other devices attached to the printer then turn them off as well and unplug any cables going into the printer Warning Potential Damage System board electronic components are easily damaged by static electricity Touch something metal on the printer before touching any system board electronic components or connectors 1 Access the system board 2 Unpack the ISP and plastic tee Note Avoid touching...

Page 32: ...rinter hard disk To unplug the cable squeeze the paddle at the plug of the interface cable to disengage the latch before pulling the cable out b Remove the screws holding the printer hard disk in place c Remove the printer hard disk by pulling it upward to unseat the standoffs Additional printer setup 32 ...

Page 33: ...mbscrews that attach the printer hard disk mounting bracket to the printer hard disk and then remove the bracket Set the printer hard disk aside 4 Remove the metal cover from the ISP opening Additional printer setup 33 ...

Page 34: ...re each post of the tee has latched completely and that the tee is seated firmly onto the system board 6 Install the ISP onto the plastic tee Angle the ISP over the plastic tee and then approach the plastic tee so that any overhanging connectors will pass through the ISP opening in the system board cage Additional printer setup 34 ...

Page 35: ...lastic tee until the ISP is seated between the guides of the plastic tee 8 Insert the long thumbscrew and turn it clockwise enough to hold the ISP in place but do not tighten the thumbscrew at this time Additional printer setup 35 ...

Page 36: ...ghten the thumbscrew 11 Insert the plug of the ISP interface cable into the receptacle of the system board Note The plugs and receptacles are color coded 12 If a printer hard disk was previously installed then attach the printer hard disk to the ISP For more information see Installing a printer hard disk on page 37 Additional printer setup 36 ...

Page 37: ...ing up the printer then turn the printer off and unplug the power cord from the wall outlet before continuing If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer Warning Potential Damage System board electronic components are easily damaged by static electricity Touch something metal on the printer before touching any system...

Page 38: ...isk onto the ISP a Using a flathead screwdriver to loosen the screws remove the thumbscrews that attach the printer hard disk mounting bracket to the printer hard disk and then remove the bracket b Align the standoffs of the printer hard disk with the holes in the ISP and then press downward on the printer hard disk until the standoffs have seated into place Additional printer setup 38 ...

Page 39: ...plugs and receptacles are color coded To install a printer hard disk directly onto the system board a Align the standoffs of the printer hard disk with the holes in the system board and then press downward on the printer hard disk until the standoffs have seated into place Additional printer setup 39 ...

Page 40: ... disk mounting bracket c Insert the plug of the printer hard disk interface cable into the receptacle of the system board Note The plugs and receptacles are color coded 4 Replace the system board cover and close the system board door Additional printer setup 40 ...

Page 41: ...outlet before continuing If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer Warning Potential Damage System board electronic components are easily damaged by static electricity Touch something metal on the printer before touching any system board electronic components or connectors 1 Access the system board 2 Unpack the fax...

Page 42: ...4 Insert the fax card and attach the two provided screws to secure the fax card mounting bracket Additional printer setup 42 ...

Page 43: ...em board cover and close the system board door Attaching cables Connect the printer to the computer using a USB cable or Ethernet cable Be sure to match the following The USB symbol on the cable with the USB symbol on the printer The appropriate Ethernet cable to the Ethernet port Additional printer setup 43 ...

Page 44: ...e network connection This page also provides important information that aids network printing configuration Printing a menu settings page Print a menu settings page to review the current menu settings and to verify printer options are installed correctly Note If you have not made any menu item settings changes yet then the menu settings page lists all the factory default settings Once you select a...

Page 45: ...kcablemaybemalfunctioning Consult a system support person for a solution and then print another network setup page Setting up the printer software Installing printer software A printer driver is software that lets the computer communicate with the printer The printer software is typically installed during the initial printer setup If you need to install the software after setup follow these instru...

Page 46: ...inter 3 Right click the printer and then select Properties 4 Click the Install Options tab 5 Under Available Options add any installed hardware options 6 Click Apply For Macintosh users In Mac OS X version 10 5 1 From the Apple menu choose System Preferences 2 Click Print Fax 3 Select the printer and then click Options Supplies 4 Click Driver and then add any installed hardware options 5 Click OK ...

Page 47: ...ng the Default WEP Transmit Key or WPA or WPA2 passphrase WPA includes encryption as an additional layer of security The choices are AES or TKIP Encryption must be set for the same type on the router and on the printer or the printer will not be able to communicate on the network No security If your wireless network does not use any type of security then you will not have any security information ...

Page 48: ...the printer and computer are fully on and ready Do not connect the USB cable until instructed to do so on the screen 2 Insert the Software and Documentation CD 3 Click Install 4 Click Agree 5 Click Suggested 6 Click Wireless Network Attach Additional printer setup 48 ...

Page 49: ...ow the on screen instructions to complete the software installation 9 To allow other computers on the wireless network to use the wireless printer follow steps 2 through 6 and step 8 for each computer Installing the printer on a wireless network Macintosh Prepare to configure the printer 1 Locatethe printerMACaddressonthesheetthatcamewiththe printer WritethelastsixdigitsoftheMACaddress in the spac...

Page 50: ... the last six digits of the MAC address located on the MAC address sheet 3 Open the Safari browser 4 From the Bookmarks drop down menu select Show 5 Under Collections select Bonjour or Rendevous and then double click the printer name 6 From the main page of the Embedded Web Server navigate to the page where the wireless settings information is stored Configure the printer for wireless access 1 Typ...

Page 51: ...in the Print Center or Printer Setup Utility 1 Install a PPD file on the computer a Insert the Software and Documentation CD in the CD or DVD drive b Double click the installer package for the printer c From the Welcome screen click Continue d Click Continue again after viewing the Readme file e Click Continue after viewing the license agreement and then click Agree to accept the terms of the agre...

Page 52: ...ist choose Add 5 Choose the Default Browser tab 6 Click More Printers 7 From the first pop up menu choose AppleTalk 8 From the second pop up menu select Local AppleTalk zone 9 Select the printer from the list 10 Click Add Installing the printer on a wired network Use the following instructions to install the printer on a wired network These instructions apply to Ethernetand fiber optic network con...

Page 53: ...dd Port and follow the on screen instructions 9 Follow the on screen instructions to complete the installation For Macintosh users 1 Allow the network DHCP server to assign an IP address to the printer 2 Print the network setup page from the printer For information on printing a network setup page see Printing a network setup page on page 45 3 Locate the printer IP address in the TCP IP section of...

Page 54: ...Add For AppleTalk printing In Mac OS X version 10 5 1 From the Apple menu choose System Preferences 2 Click Print Fax 3 Click 4 Click AppleTalk 5 Select the printer from the list 6 Click Add In Mac OS X version 10 4 and earlier 1 From the Go menu choose Applications 2 Double click Utilities 3 Double click Print Center or Printer Setup Utility 4 From the Printer List click Add 5 Choose the Default ...

Page 55: ... configured for a wired connection then make sure the wired network is disconnected when you configure the printer to operate wirelessly If the wired connection remains connected then the wireless configuration will complete but the wireless ISP will not be active This can be fixed by disconnecting the wired connection turning the printer off and then turning the printer back on again For Windows ...

Page 56: ... d Select the printer from the list e Click Add In Mac OS X version 10 4 and earlier a From the Go menu choose Applications b Double click Utilities c Double click Printer Setup Utility or Print Center d From the Printer List click Add e Select the printer from the list f Click Add For AppleTalk printing In Mac OS X version 10 5 a From the Apple menu choose System Preferences b Click Print Fax c C...

Page 57: ...ge 2 Install the printer driver a Insert the Software and Documentation CD It launches automatically If the CD does not launch automatically do one of the following In Windows Vista 1 Click 2 In the Start Search box type D setup exe where D is the letter of your CD or DVD drive In Windows XP and earlier 1 Click Start 2 Click Run 3 Type D setup exe where D is the letter of your CD or DVD drive b Cl...

Page 58: ...ystem and Maintenance 4 Click System 5 Click Device Manager In Windows XP 1 Click Start 2 Click Control Panel 3 Click Performance and Maintenance 4 Click System 5 From the Hardware tab click Device Manager In Windows 2000 1 Click Start 2 Click Settings Control Panel 3 Click System 4 From the Hardware tab click Device Manager b Click to expand the list of available ports c Select the communications...

Page 59: ...ass through the printer as described in the setup steps If you want a digital connection such as ISDN DSL or ADSL a third party device such as a DSL filter is required You do not need to attach the printer to a computer but you do need to connect it to a telephone line to send and receive faxes You can connect the printer to other equipment See the following table to determine the best way to set ...

Page 60: ...apter to the telephone cord that came with the printer Note The UK adapter is shown Your adapter may look different but it will fit the telephone outlet used in your location 2 Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter If your telecommunications equipment uses a US style RJ11 telephone line follow these steps to connect the equipment 1...

Page 61: ...tial Damage Do not touch cables or the printer in the area shown while actively sending or receiving a fax Country region Saudi Arabia United Arab Emirates Egypt Bulgaria Czech Republic Belgium Australia South Africa Greece Israel Hungary Poland Romania Russia Slovenia Spain Turkey Additional printer setup 61 ...

Page 62: ... printer 2 Connect your telecommunications equipment directly to the EXT port on the back of the printer Note Once this plug is removed any country or region specific equipment that you connect to the printer by way of the adapter as shown will not function properly Country region Germany Austria Switzerland Additional printer setup 62 ...

Page 63: ... a telephone wall jack to send and receive faxes without using a computer Note In Germany and some other countries the printer ships with a special RJ 11 plug in the EXT port Do not remove the RJ 11 plug It is required for both the fax and telephone to work properly 1 Make sure you have a telephone cord provided with the product and a telephone wall jack 2 Connect one end of the telephone cord int...

Page 64: ...ne line not provided between the answering machine and the other N slot of the telephone wall jack Connecting to a telephone Connect a telephone to the printer to use the fax line as a normal telephone line Then set up the printer wherever your telephone is located to make copies or to send and receive faxes without using a computer Note Setup steps may vary depending on your country or region 1 M...

Page 65: ...ne cord to a telephone and then plug it into the EXT port of the printer Connecting to an answering machine Connect an answering machine to the printer to receive both incoming voice messages and faxes Note Setup steps may vary depending on your country or region 1 Make sure you have the following A telephone An answering machine Three telephone cords A telephone wall jack Additional printer setup...

Page 66: ...n active telephone wall jack 3 Remove the protective plug from the EXT port of the printer 4 Connect a second telephone cord from the telephone to the answering machine 5 Connect a third telephone cord from the answering machine to the EXT port of the printer Additional printer setup 66 ...

Page 67: ...Make sure you have the following A telephone A computer with a modem Three telephone cords A telephone wall jack 2 Connect a telephone cord into the LINE port of the printer and then plug it into an active telephone wall jack 3 Remove the protective plug from the EXT port of the printer 4 Connect a second telephone cord from the telephone to the computer modem Additional printer setup 67 ...

Page 68: ...er the name to be printed on all outgoing faxes 6 Click inside the Station Number box and then enter the printer fax number 7 Click Submit Setting the date and time You can set the date and time so that they are printed on every fax you send If there is a power failure then you may have to reset the date and time To set the date and time 1 Type the printer IP address into the address field of your...

Page 69: ... printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Links Index 3 Click Set Date and Time 4 Select Automatically Observe DST 5 Click Submit Additional printer setup 69 ...

Page 70: ... appears 6 Touch Submit 7 Touch to return to the home screen Configuring Universal paper settings The Universal Paper Size is a user defined setting that lets you print on paper sizes that are not preset in the printer menus Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper Size menu Then specify all of the following Universal size settin...

Page 71: ...50 sheet tray are different in appearance they require the same process for loading paper Use these instructions to load paper in either tray 1 Pull the tray out Note Do not remove trays while a job prints or while Busy appears on the display Doing so may cause a jam 2 Squeeze the width guide tab inward as shown and move the width guide to the correct position for the paper size being loaded Loadi...

Page 72: ...ard paper sizes lock the length guide 4 Flex the sheets back and forth to loosen them and then fan them Do not fold or crease the paper Straighten the edges on a level surface 5 Load the paper stack Print side facedown for single sided printing Print side faceup for duplex printing Note Paper must be loaded differently in the trays if an optional StapleSmartTM II Finisher is installed Loading pape...

Page 73: ...ded printing Duplex two sided printing Note Noticethemaximum filllineon the side of the traywhich indicates themaximum heightforloadingpaper Do not overload the tray 6 If necessary adjust the paperguidesto lightly touchthe sidesof the stack and lockthe length guide forthe paper sizes indicated on the tray Loading paper and specialty media 73 ...

Page 74: ...ously loaded in the tray then change the Paper Type setting for the tray from the printer control panel Loading the 2000 sheet tray 1 Pull the tray out 2 Pull up and slide the width guide to the correct position for the paper size being loaded Loading paper and specialty media 74 ...

Page 75: ...he length guide 4 Push the length guide release latch to raise the length guide slide the guide to the correct position for the paper size being loaded and then lock the guide Loading paper and specialty media 75 ...

Page 76: ...tack Print side facedown for single sided printing Print side faceup for duplex printing Note Paper must be loaded differently in the trays if an optional StapleSmart II Finisher is installed Without an optional StapleSmart II Finisher With an optional StapleSmart II Finisher Single sided printing Single sided printing Loading paper and specialty media 76 ...

Page 77: ...al StapleSmart II Finisher Duplex two sided printing Duplex two sided printing Note Noticethemaximum filllineon the side of the traywhich indicates themaximum heightforloadingpaper Do not overload the tray 7 Insert the tray Loading paper and specialty media 77 ...

Page 78: ...Loading the multipurpose feeder 1 Pull down the multipurpose feeder door 2 Pull out the extension until it is fully extended 3 Slide the width guide to the far right Loading paper and specialty media 78 ...

Page 79: ...lopes Transparencies Avoid touching the print side of transparencies Be careful not to scratch them 5 Load the paper or specialty media Slide the stack gently into the multipurpose feeder until it comes to a stop Without an optional StapleSmart Finisher With an optional StapleSmart Finisher Single sided printing Single sided printing Loading paper and specialty media 79 ...

Page 80: ...dows coated linings or self stick adhesives These envelopes may severely damage the printer 6 Adjust the width guide to lightly touch the edge of the paper stack Make sure the paper fits loosely in the multipurpose feeder lies flat and is not bent or wrinkled 7 From the printer control panel set the Paper Size and Paper Type Loading the envelope feeder 1 Adjust the envelope support for the length ...

Page 81: ...rth to loosen them and then fan them Do not fold or crease the paper Straighten the edges on a level surface 5 Load the stack of envelopes flap side down Warning Potential Damage Never use envelopes with stamps clasps snaps windows coated linings or self stick adhesives These envelopes may severely damage the printer Loading paper and specialty media 81 ...

Page 82: ...he printer automatically senses the Paper Size setting according to the position of the paper guides in each tray except the multipurpose feeder The printer can sense A4 A5 JIS B5 Letter Legal Executive and Universal paper sizes The multipurpose feeder and trays using other paper sizes can be linked manually using the Paper Size menu available from the Paper Size Type menu Note Tolinkthemultipurpo...

Page 83: ...m paper type name to a tray when linking or unlinking the tray 1 Make sure the printer is on and Ready appears 2 From the home screen touch 3 Touch Paper Menu 4 Touch Paper Size Type 5 Touch the paper type arrows for the desired tray until the correct custom type appears 6 Touch the tray number or MP Feeder Type 7 Touch Submit Changing a Custom Type x name You can use the Embedded Web Server or Ma...

Page 84: ...7 Click Custom Types Custom Types appears followed by your custom name 8 Select a Paper Type setting from the list next to your custom name 9 Click Submit Loading paper and specialty media 84 ...

Page 85: ...lity If paper is too rough toner cannot fuse to it properly If paper is too smooth it can cause paper feeding or print quality issues Always use paper between 100 and 300 Sheffield points however smoothness between 150 and 200 Sheffield points produces the best print quality Moisture content The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper...

Page 86: ...2 European Paper weighing less than 60 g m2 16 lb Multiple part forms or documents Selecting paper Using appropriate paper prevents jams and helps ensure trouble free printing To help avoid jams and poor print quality Always use new undamaged paper Before loading paper know the recommended print side of the paper This information is usually indicated on the paper package Do not use paper that has ...

Page 87: ... direction of feed Recycled paper paper of lower weight 60 g m2 16 lb bond and or lower caliper 3 8 mils 0 1 mm and paper that is cut grain short for portrait or short edge fed printers may have lower bending resistance than is required for reliable paper feeding Before using these typesof paperfor laser electrophotographic printing consult your paper supplier Remember that these are general guide...

Page 88: ... 216 x 279 mm 8 5 x 11 in Legal 216 x 356 mm 8 5 x 14 in Executive 184 x 267 mm 7 3 x 10 5 in X Oficio1 216 x 340 mm 8 5 x 13 4 in X Folio1 216 x 330 mm 8 5 x 13 in X Statement1 140 x 216 mm 5 5 x 8 5 in X X 1 This size appears in the Paper Size menu only when the paper source does not support size sensing or when sizesensing is turned off 2 Only the standard exit bin supports this size 3This size...

Page 89: ... X X X Other Envelope 98 x 162 mm 3 9 x 6 4 in to 176 x 250 mm 6 9 x 9 8 in X X X 1 This size appears in the Paper Size menu only when the paper source does not support size sensing or when sizesensing is turned off 2 Only the standard exit bin supports this size 3This size setting formats the page for 216 x 356 mm 8 5 x 14 in unless the size is specified by the software application 4 To support d...

Page 90: ...e sided paper labels designed for laser printers are supported for occasional use no more than 20 pages of labels a month Vinyl pharmacy and dual web labels are not supported Warning Potential Damage Printing more than 20 pages of paper labels a month may damage the duplex unit Paper types and weights supported by the output bins Use this table to determine the possible output destinations of prin...

Page 91: ... Bin Mailbox 400 sheets 1 StapleSmart II Finisher 500 sheets 2 Paper Plain Bond Colored Custom Letterhead Light Heavy Preprinted Rough Cotton Recycled Card stock X X Envelopes X X Labels X X Transparencies X X 1 Supports 60 90 g m2 16 24 lb paper weights 2 Maximum of 50 sheets of 75 g m2 20 lb paper per stapled packet Results may vary with heavier paper Paper and specialty media guidelines 91 ...

Page 92: ...nto the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 From the printer control panel press 4 If you placed the document on the scanner glass then touch Finish the Job to return to the home screen Copying using the ADF 1 Load an original document faceup short edge first into the ADF Note Do not load postcards photos small item...

Page 93: ...me screen touch Copy 3 Touch Options 4 Touch Content 5 Touch Photograph 6 Touch Done 7 Touch Copy It 8 Touch Scan the Next Page or Finish the Job Copying on specialty media Making transparencies 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine cli...

Page 94: ...ge first in the multipurpose feeder 6 Touch the desired size of the letterhead and then touch Continue 7 Touch the arrows until Letterhead appears 8 Touch Letterhead and then touch Continue 9 Touch Copy It Customizing copy settings Copying from one size to another 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos sma...

Page 95: ...s mixed paper sizes Use the ADF to copy an original document that contains mixed paper sizes Depending on the paper sizes loaded and the Copy to and Copy from settings each copy is either printed on mixed paper sizes Example 1 or scaled to fit a single paper size Example 2 Example 1 Copying to mixed paper sizes Theprinterhastwopapertrays onetrayloadedwithletter sizepaperandtheotherwithlegal sizepa...

Page 96: ...ngs into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF adjust the paper guides 3 On the home screen touch Copy 4 From the Sides Duplex area touch the button that looks the way you want your copies duplexed The first number represents sides of the original documents the second number represents sides of the copy For example select 1 sided to 2 sided if ...

Page 97: ... Used when the original document is a high quality photograph or inkjet print Printed Image Used when copying halftone photographs graphics such as documents printed on a laser printer or pages from a magazine or newspaper that are composed primarily of images 7 Touch Done 8 Touch Copy It Collating copies If you print multiple copies of a document then you can choose to print each copy as a set co...

Page 98: ... of the print job 6 Select one of the following Between Copies Between Jobs Between Pages 7 Touch Done 8 Touch Copy It Copying multiple pages onto a single sheet In order to save paper you can copy either two or four consecutive pages of a multiple page document onto a single sheet of paper Notes The Paper Size must be set to Letter Legal A4 or B5 JIS The Copy Size must be set to 100 1 Load an ori...

Page 99: ...consists of one page For example 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 On the home screen touch Co...

Page 100: ...ss Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 On the home screen touch Copy 4 Touch Options 5 Touch Header Footer 6 Pick an area of the page to place the date and time 7 Touch Date Time and then touch ...

Page 101: ...he copy screen appears Canceling a copy job while the pages are being printed 1 Touch Cancel Job on the touch screen or press on the keypad 2 Touch the job you want to cancel 3 Touch Delete Selected Jobs The remaining print job is canceled The home screen appears Understanding the copy screens and options Copy from This option opens a screen where you can enter the size of the documents you are go...

Page 102: ...ch the left arrow to decrease the value by 1 touch the right arrow to increase the value by 1 Hold your finger on an arrow to make a continuous increment change Hold your finger on an arrow for two seconds to cause the pace of the change to accelerate Darkness This option adjusts how light or dark your copies will turn out in relation to the original document Content Thisoptiontellsthe printer the...

Page 103: ...vanced Imaging This option lets you adjust Background Removal Contrast Shadow Detail Scan Edge to Edge Color Balance and mirror image before you copy the document Custom Job This option combines multiple scanning jobs into a single job Separator Sheets This option places a blank piece of paper between copies pages and print jobs The separator sheets can be drawn from a tray that contains a type or...

Page 104: ...Advanced Duplex This option controls whether the documents are one sided or two sided what orientation your original documents have and how your documents are bound Note Some Advanced Duplex options may not be available on all printer models Save as Shortcut This option allows the current settings to be saved as a shortcut Improving copy quality Question Tip When should I use Text mode Use text mo...

Page 105: ...e the address book Getting ready to e mail Setting up the e mail function Fore mailtooperate itmustbeturnedoninthe printerconfigurationandhaveavalidIPaddressorgatewayaddress To set up the e mail function 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP ...

Page 106: ...r Settings click Manage Shortcuts 4 Click E mail Shortcut Setup 5 Type a unique name for the recipient and then enter the e mail address Note If you are entering multiple addresses then separate each address with a comma 6 Select the scan settings Format Content Color and Resolution 7 Enter a shortcut number and then click Add If you enter a number that is already in use then you are prompted to s...

Page 107: ...ings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 Press and then enter the shortcut number using the keypad To enter additional recipients press Next address and then enter the address or shortcut number you want to add 4 Touch E mail It Sending an e mail using the address book 1 Load an original document faceup sho...

Page 108: ...rst into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 On the home screen touch E mail 4 Type an e mail address 5 Touch Options 6 Touch the button that represents ...

Page 109: ...ton to select that size as the Original Size setting The e mail screen appears with your new setting displayed When Original Size is set to Mixed Letter Legal you can scan an original document that contains mixed paper sizes When Original Size is set to Auto Size Sense the scanner automatically determines the size of the original document Sides Duplex This option informs the printer if the origina...

Page 110: ... using an Internet Explorer hosted viewer and the NET Framework or by downloading a third party standalone viewer Content This option tellsthe printer the original document type Choose from Text Text Photo orPhoto Color can be turned on or off with any of the Content choices Content affects the quality and size of your e mail Text Emphasizes sharp black high resolution text against a clean white b...

Page 111: ...rs Edge Erase Eliminates smudges or information around the edges of a document You can choose to eliminate an equal area around all four sides of the paper or pick a particular edge Edge Erase will erase whatever is within the area selected leaving nothing on that portion of the scan Darkness Adjusts how light or dark your scanned e mails will turn out E mailing 111 ...

Page 112: ...load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 On the home screen touch Fax 4 Enter the fax number or a shortcut using the touch screen or keypad To add recipients touch Next Number and then enter the recipient s tele...

Page 113: ...the printer control panel each time you want to send a fax you can create a permanent fax destination and assign a shortcut number A shortcut can be created to a single fax number or a group of fax numbers 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TC...

Page 114: ...bers when creating permanent fax destinations Permanent fax destinations or speed dial numbers are created in the Manage Shortcuts link located under Settings on the Embedded Web Server A shortcut number 1 99999 can contain a single recipient or multiple recipients By creating a group fax shortcut with a shortcut number you can quickly and easily fax broadcast information to an entire group 1 Load...

Page 115: ...r thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 On the home screen touch Fax 4 Use the keypad to enter the fax number 5 Touch Options 6 From the Resolution area touch the arrows to change to the resolution you want 7 Touch Fax It Making a fax lighter or darker 1 Load an original ...

Page 116: ... Touch the arrows to adjust the time the fax will be transmitted The time is increased or decreased in increments of 30 minutes If the current time is shown the left arrow is unavailable 9 Touch Done 10 Touch Fax it Note The document is scanned and then faxed at the scheduled time Viewing a fax log 1 Type the printer IP address into the address field of your Web browser Note If you do not know the...

Page 117: ...el Jobs screen appears 2 Touch the job or jobs you want to cancel Only three jobs appear on the screen touch the down arrow until the job you want appears and then touch the job you want to cancel 3 Touch Delete Selected Jobs The Deleting Selected Jobs screen appears the selected jobs are deleted and then the home screen appears Understanding fax options Original Size This option opens a screen wh...

Page 118: ... will increase the quality of the fax output Standard Suitable for most documents Fine Recommended for documents with small print Super fine Recommended for original documents with fine detail Ultra fine Recommended for documents with pictures or photos Darkness This option adjusts how light or dark your faxes will turn out in relation to the original document Advanced Options Touching this button...

Page 119: ...contain only text or fine line art When should I use Text Photo mode Use Text Photo mode when faxing an original document that contains a mixture of text and graphics Text Photo mode is recommended for magazine articles business graphics and brochures When should I use Photo mode Use Photo mode when faxing photos printed on a laser printer or taken from a magazine or newspaper Holding and forwardi...

Page 120: ...s into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Settings 3 Click Fax Settings 4 Click Analog Fax Setup 5 From the Fax Forwarding menu select one of the following Print Print and Forward Forward 6 From the Forward to menu select one of the following Fax E mail F...

Page 121: ...ould also be another PostScript printer for example a color document can be scanned and then sent to a color printer Sending a document to an FTP server is similar to sending a fax The difference is that you are sending the information over your network instead of over the phone line Scanning to an FTP address Scanning to an FTP address using the keypad 1 Load an original document faceup short edg...

Page 122: ...een touch FTP 4 Touch Search Address Book 5 Type the name or part of the name you are searching for and then touch Search 6 Touch the name that you want to add to the To field 7 Touch Send It Creating shortcuts Instead of entering the entire FTP site address on the control panel each time you want to send a document to an FTP server you can create a permanent FTP destination and assign a shortcut ...

Page 123: ...nts you are going to copy Touch a paper size button to select that size as the Original Size setting The FTP screen appears with your new setting displayed When Original Size is set to Mixed Letter Legal you can scan an original document that contains mixed paper sizes When Original Size is set to Auto Size Sense the scanner automatically determines the size of the original document Sides Duplex T...

Page 124: ...ack high resolution text against a clean white background Text Photo Used when the original documents are a mixture of text and graphics or pictures Photograph Tells the scanner to pay extra attention to graphics and pictures This setting increases the time it takes to scan but emphasizes a reproduction of the full dynamic range of tones in the original document This increases the amount of inform...

Page 125: ... selected leaving nothing on that portion of the scan Darkness Adjusts how light or dark your scanned documents will turn out Improving FTP quality Question Tip When should I use Text mode UseTextmodewhentextpreservationis themaingoalofsendingadocument to an FTP site and preserving images copied from the original document is not a concern Text mode is recommended for receipts carbon copy forms and...

Page 126: ...reating a scan profile on the computer and then downloading the profile to the printer Scanning to a computer 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Scan Profile 3 Click Create 4 Select your scan settings and then click Next...

Page 127: ...put file is saved in the location you specified or launched in the program you specified Scanning to a flash drive 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading ...

Page 128: ... the quality and size of your scanned file Text Emphasizes sharp black high resolution text against a clean white background Text Photo Used when the original documents are a mixture of text and graphics or pictures Photo Tells the scanner to pay extra attention to graphics and pictures This setting increases the time it takes to scan butemphasizesareproductionofthefulldynamicrange oftonesintheori...

Page 129: ...t Color dropout is used for form Optical Character Recognition OCR processing Selecting a color eliminates the color from a form enabling improved OCR capabilities Color Dropout Threshold Click the arrow buttons to increase or decrease the amount of color dropout Scan edge to edge Select this box to scan edge to edge Mirror Image Select this box to create a mirror image scan Negative Image Select ...

Page 130: ... or feeder c Click OK and then click Print For Macintosh users a Customize the settings as needed in the Page Setup dialog 1 With a document open choose File Page Setup 2 Choose a paper size or create a custom size to match the loaded paper 3 Click OK b Customize the settings as needed in the Print dialog 1 With a document open choose File Print If necessary click the disclosure triangle to see mo...

Page 131: ...arge quantities When printing on envelopes Feed envelopes from the multipurpose feeder or the optional envelope feeder Set the Paper Type to Envelope and select the envelope size Use envelopes designed specifically for laser printers Check with the manufacturer or vendor to ensure the envelopes can withstand temperatures up to 230 C 446 F without sealing wrinkling curling excessively or releasing ...

Page 132: ...ts of the label Be sure adhesive backing does not reach to the sheet edge Zone coating of the adhesive at least 1 mm 0 04 in away from edges is recommended Adhesive material contaminates the printer and could void the warranty If zone coating of the adhesive is not possible remove a 1 6 mm 0 06 in strip on the leading and driver edge and use a non oozing adhesive Portrait orientation works best es...

Page 133: ...eted from printer memory Reserve WhenyousendaReserveprintjob theprinterdoesnotprintthejobimmediately Itstoresthejobinmemorysoyoucanprintthejoblater Thejobisheldinmemory until you delete it from the Held Jobs menu Repeat When you send a Repeat print job the printer prints all requested copies of the job and stores the job in memory so you can print additional copies later You can print additional c...

Page 134: ... delete them 1 With a document open choose File Print If necessary click the disclosure triangle to see more options 2 From the print options or Copies Pages pop up menu choose Job Routing 3 Select your job type Confidential Reserve Repeat or Verify and then assign a user name For a confidential job also enter a four digit PIN 4 Click OK or Print and then go to the printer to release the job 5 On ...

Page 135: ...from the printer control panel Before printing an encrypted pdf file enter the file password from the printer control panel You cannot print files for which you do not have printing permissions To print from a flash drive 1 Make sure the printer is on and Ready appears 2 Insert a flash drive into the USB port Notes If you insert the flash drive when the printer requires attention such as when a ja...

Page 136: ...ouch the down arrow until Print Directory appears 5 Touch Print Directory Printing the print quality test pages Print the print quality test pages to isolate print quality problems 1 Turn the printer off 2 Hold down and while turning the printer on 3 Release the buttons when the screen with the progress bar appears The printer performs a power on sequence and then the Configuration menu appears 4 ...

Page 137: ...int a small printer icon appears in the right corner of the taskbar 1 Double click the printer icon A list of print jobs appears in the printer window 2 Select a job to cancel 3 From the keyboard press Delete For Macintosh users In Mac OS X version 10 5 1 From the Apple menu choose System Preferences 2 Click Print Fax and then double click the printer icon 3 From the printer window select the job ...

Page 138: ...4 From the printer window select the job to cancel 5 From the icon bar at the top of the window click the Delete icon Printing 138 ...

Page 139: ... firmly after loading paper Paper recommendations Use only recommended paper orspecialty media Formore information see Papertypesand weights supported by the printer on page 90 Do not load wrinkled creased damp bent or curled paper Flex fan and straighten paper before loading it Do not use paper that has been cut or trimmed by hand Do not mix paper sizes weights or types in the same stack Make sur...

Page 140: ...he paper path The following table lists the jams that can occur and the location of each jam Jam numbers Area 1 200 202 Printer 2 230 239 Duplex unit 3 240 249 Paper tray 4 250 Multipurpose feeder 5 260 Envelope feeder 6 270 279 Optional output bin 7 280 282 Finisher 8 283 Stapler 9 290 294 ADF cover 200 and 201 paper jams 1 Touch Status Supplies to identify the location of the jam 2 Lower the mul...

Page 141: ...front cover 4 Lift and pull the print cartridge out of the printer Warning Potential Damage Do not touch the photoconductor drum on the underside of the cartridge Use the cartridge handle whenever you are holding the cartridge Clearing jams 141 ...

Page 142: ...he surface to cool before touching Note If the paper is not easy to remove then open the rear door and remove the paper from there 7 Align and reinstall the print cartridge 8 Close the front cover 9 Close the multipurpose feeder door 10 Touch Continue 202 paper jam Touch Status Supplies to identify the location of the jam If the paper is exiting the printer then pull the paper out and then touch C...

Page 143: ...lies to identify the location of the jam 2 Pull the standard tray out 3 Pull down the bottom rear door 4 Push the tab down 5 Remove the jammed paper 6 Close the bottom rear door 7 Insert the standard tray 8 Touch Continue Clearing jams 143 ...

Page 144: ...cation of the jam 2 Pull the standard tray out 3 Remove any jammed paper and then close the tray 4 Touch Continue 5 If the jam message persists then pull out any optional trays 6 Remove the jammed paper and then insert the trays 7 Touch Continue Clearing jams 144 ...

Page 145: ...x the sheets of paper back and forth to loosen them and then fan them Do not fold or crease the paper Straighten the edges on a level surface 4 Load the paper into the multipurpose feeder 5 Slide the paper guide toward the inside of the tray until it lightly rests against the edge of the paper 6 Touch Continue Clearing jams 145 ...

Page 146: ...er Make sure it snaps into place 6 Flex and stack the envelopes 7 Load the envelopes in the envelope feeder 8 Adjust the paper guide 9 Lower the envelope weight 10 Touch Continue 270 279 paper jams To clear a jam in the high capacity output stacker or the 4 bin mailbox 1 Touch Status Supplies to identify the location of the jam 2 If the paper is exiting into a bin then pull the paper straight out ...

Page 147: ...1 Touch Status Supplies to identify the location of the jam 2 Press the latch to open the stapler door 3 Pull the latch of the staple cartridge holder down and then pull the holder out of the printer Clearing jams 147 ...

Page 148: ...4 Use the metal tab to lift the staple guard and then remove any loose staples 5 Close the staple guard 6 Press down on the staple guard until it snaps into place Clearing jams 148 ...

Page 149: ...artridge holder clicks into place 8 Close the stapler door 290 294 paper jams 1 Remove all original documents from the ADF 2 Open the ADF cover and then remove any jammed paper 3 Close the ADF cover 4 Open the scanner cover and then remove any jammed pages Clearing jams 149 ...

Page 150: ...5 Open the bottom ADF door and then remove any jammed pages 6 Close the bottom ADF door and scanner cover 7 Touch Restart Job Clearing jams 150 ...

Page 151: ...x Call Log Copy Shortcuts E mail Shortcuts Fax Shortcuts FTP Shortcuts Profiles List NetWare Setup Page Print Fonts Print Directory Asset Report Active NIC Standard Network2 SMTP Setup Standard USB Parallel x Serial x 1 Only appears if a wireless card is installed 2 Depending on the printer setup this menu item appears as Standard Network or Network x Security Settings Help Edit Security Setups Mi...

Page 152: ...ting Paper Size Type menu Menu item Description Tray x Size A4 A5 A6 JIS B5 Letter Legal Executive1 Oficio1 Folio Statement1 Universal Specifies the paper size loaded in each tray Notes A4 is the international factory default setting Letter is the US factory default setting For trays with automatic size sensing only the size detected by the hardware appears Use this menu item to configure automati...

Page 153: ...h then the trays are automatically linked When one tray is empty the job prints using the linked tray MP Feeder Size A4 A5 A6 JIS B5 Letter Legal Executive Oficio Folio Statement Universal 7 3 4 Envelope 9 Envelope 10 Envelope DL Envelope Other Envelope Specifies the paper size loaded in the multipurpose feeder Notes From the Paper menu Configure MP must be set to Cassette in order for MP Feeder S...

Page 154: ... envelope feeder Note DL Envelope is the international factory default setting 10 Envelope is the US factory default setting Envelope Feeder Type Envelope Rough Envelope Custom Type x Specifies the type of envelope loaded in the envelope feeder Notes Envelope is the factory default setting The Custom Type setting can be used to store up to six types of envelopes Manual Paper Size A4 A5 A6 JIS B5 L...

Page 155: ... Envelope Custom Type x Specifies the type of envelope being manually loaded Note Envelope is the factory default setting 1 Appears only if Tray Size Sensing is turned off Note Only installed trays drawers and feeders are listed in this menu Configure MP menu Menu item Description Configure MP Cassette Manual First Determines when the printer selects paper from the multipurpose feeder Notes Casset...

Page 156: ...le substitutions are allowed The Off setting indicates no size substitutions are allowed Setting a substitution lets the job print without a Change Paper message appearing Paper Texture menu Menu item Description Plain Texture Smooth Normal Rough Specifies the relative texture of the paper loaded in a specific tray Note Normal is the factory default setting Card Stock Texture Smooth Normal Rough S...

Page 157: ...Specifies the relative texture of the paper loaded in a specific tray Note Normal is the factory default setting Preprinted Texture Smooth Normal Rough Specifies the relative texture of the paper loaded in a specific tray Note Normal is the factory default setting Colored Texture Smooth Normal Rough Specifies the relative texture of the paper loaded in a specific tray Note Normal is the factory de...

Page 158: ...Normal is the factory default setting Recycled Weight Light Normal Heavy Specifies the relative weight of the recycled paper loaded in a specific tray Note Normal is the factory default setting Bond Weight Light Normal Heavy Specifies the relative weight of the paper loaded in a specific tray Note Normal is the factory default setting Envelope Weight Light Normal Heavy Specifies the relative weigh...

Page 159: ...tom type is supported Paper Loading menu Menu item Description Card Stock Loading Duplex Off Determines whether 2 sided printing occurs for all jobs that specify Card Stock as the paper type Note Off is the factory default setting Recycled Loading Duplex Off Determines whether 2 sided printing occurs for all jobs that specify Recycled as the paper type Note Off is the factory default setting Bond ...

Page 160: ...aper type Notes Off is the factory default setting Custom x Loading is available only if the custom type is supported Notes Duplex sets the printer default to 2 sided printing for every print job unless 1 sided printing is selected from Print Properties in Windows or the Print dialog in Macintosh If Duplex is selected all print jobs are sent through the duplex unit including 1 sided jobs Custom Ty...

Page 161: ...aces aCustom Scan Size x name in the printer menus Notes 8 5 Inches is the US factory default setting for Width 216 millimeters is the international factory default setting for Width 14 Inches is the US factory default setting for Height 356 millimeters is the international factory default setting for Height Landscape is the factory default setting for Orientation Off is the factory default settin...

Page 162: ...e increased in 0 01 inch increments 216 mm is the international factory default setting Millimeters can be increased in 1 mm increments Portrait Height 3 14 inches 76 360 mm Sets the portrait height Notes If the height exceeds the maximum the printer uses the maximum height allowed 14 inches is the US factory default setting Inches can be increased in 0 01 inch increments 356 mm is the internation...

Page 163: ...Paper Bin Card Stock Bin Transparency Bin Recycled Bin Bond Bin Envelope Bin Rough Envelope Bin Letterhead Bin Preprinted Bin Colored Bin Light Bin Heavy Bin Rough Bin Custom x Bin Selects an output bin for each supported paper type Available selections for each type are Disabled Standard Bin Bin x Note Standard Bin is the factory default setting Reports menu Note When you select a menu item from ...

Page 164: ...g Prints a report containing information about the last 100 attempted received and blocked calls Copy Shortcuts Prints a report containing information about copy shortcuts E mail Shortcuts Prints a report containing information about e mail shortcuts Fax Shortcuts Prints a report containing information about fax shortcuts FTP Shortcuts Prints a report containing information about FTP shortcuts Pro...

Page 165: ...ses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off PS SmartSwitch On Off Sets the printer to automatically switch to PS emulation when a print job requires it regardless of the default printer language Notes On is the factory default setting When the Off setting is used the printer does not examine incoming data WhentheOffsettingisused theprinterusesPCLemu...

Page 166: ... not defective The Auto setting buffers print jobs only if the printer is busy processing data from another input port Changing this setting from the printer control panel and then exiting the menus causes the printer to restart The menu selection is updated Mac Binary PS On Off Auto Sets the printer to process Macintosh binary PostScript print jobs Notes Auto is the factory default setting The Of...

Page 167: ...haracters Disabled is the factory default setting for Use SSL SMTP Server Authentication No authentication required Login Plain CRAM MD5 Digest MD5 NTLM Kerberos 5 Specifies the type of user authentication required for scan to e mail privileges Note No authentication required is the factory default setting Device Initiated E mail None Use Device SMTP Credentials User Initiated E mail None Use Devi...

Page 168: ... Card Menu item Description View Card Status Connected Disconnected Lets you view the connection status of the Network Card View Card Speed Lets you view the speed of a currently active network card Network Address UAA LAA Lets you view the network addresses Job Timeout 0 225 seconds Sets the amount of time in seconds that a network print job can take before it is canceled Notes 90 seconds is the ...

Page 169: ...nd parameter assignment setting Enable RARP On Off Specifies the RARP address assignment setting Note On is the factory default setting Enable BOOTP On Off Specifies the BOOTP address assignment setting Note On is the factory default setting AutoIP Yes No Specifies the Zero Configuration Networking setting Note Yes is the factory default setting Enable FTP TFTP Yes No Enables the built in FTP serv...

Page 170: ... Enable DHCPv6 On Off Enables DHCPv6 in the printer Note On is the factory default setting Wireless menu Use the following menu items to view or configure the wireless internal print server settings Note This menu is available only for models connected to a wireless network This menu is available from the Network Ports menu Network Ports Network x Net x Setup Wireless Menu item Description Network...

Page 171: ...ork Note The defaultsetting is the default zone forthenetwork If nodefaultzone exists the zone marked with an is the default setting NetWare menu This menu is available from the Network Ports menu Network Ports Standard Network or Network x Std Network Setup or Net x Setup NetWare Menu item Description Activate Yes No Activates NetWare support Note No is the factory default setting View Login Name...

Page 172: ...automatically switch to PCL emulation when a print job received through a USB port requires it regardless of the default printer language Notes On is the factory default setting When the Off setting is used the printer does not examine incoming data When the Off setting is used the printer uses PostScript emulation if the PS SmartSwitch setting is On It uses the default printer language specified ...

Page 173: ... network buffers Changingthissettingfromtheprintercontrolpanelandthenexitingthemenus causes the printer to restart The menu selection is updated Job Buffering Off On Auto Temporarily stores jobs on the printer hard disk before printing Notes Off is the factory default setting The On setting buffers jobs on the printer hard disk The Auto setting buffers print jobs only if the printer is busy proces...

Page 174: ...fault printer language specified in the Setup menu if PCL SmartSwitch is set to Off NPA Mode On Off Auto Sets the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol Notes Auto is the factory default setting Changingthissettingfromtheprintercontrolpanelandthenexitingthemenus causes the printer to restart The menu ...

Page 175: ...ms Honor Init On Off Determines whether or not the printer honors printer hardware initialization requests from the computer Notes Off is the factory default setting The computer requests initialization by activating the Init signal from the parallel port Many personal computers activate the Init signal each time the computer is turned on Parallel Mode 2 On Off Determineswhethertheparallelportdata...

Page 176: ...uired for bidirectional communication following the conventions defined by the NPA protocol Notes Auto is the factory default setting When the On setting is used the printer performs NPA processing If the data is not in NPA format it is rejected as bad data When the Off setting is used the printer does not perform NPA processing When the Auto setting is used the printer examines data determines th...

Page 177: ... a hardware handshaking setting XON XOFF is a software handshaking setting XON XOFF DTR and XON XOFF DTR DSR are combined hardware and software handshaking settings Robust XON On Off Determines whether or not the printer communicates availability to the computer Notes Off is the factory default setting This menu item applies only to the serial port if Serial Protocol is set to XON XOFF Baud 1200 2...

Page 178: ... Login timeout Limits thenumber and time frames offailed login attempts fromtheprinter control panel before all users are locked out Notes Login failures specifies the number of failed login attempts before users are locked out Settings range from 1 50 3 attempts is the factory default setting Failuretimeframe specifiesthetimeframeduringwhichfailedloginattempts can be made before users are locked ...

Page 179: ...gin timeout specifies how long the remote interface remains idle before automatically logging the user off Settings range from 1 900 seconds 300 seconds is the factory default setting Confidential Print menu Menu item Description Max Invalid PIN Off 2 10 Limits the number of times an invalid PIN can be entered Notes Off is the default setting This menu item appears only if a printer hard disk is i...

Page 180: ...t currently in use by the file system from the printerhard disk All permanent data on the printer hard disk is preserved such as downloaded fonts macros and held jobs Manual Wiping overwrites all disk space that has been used to hold data from a print job that has been processed i e printed This type of wipe doesnot erase any information related to an unprocessed print job Notes This menu item app...

Page 181: ...bs Bothmanualand scheduled wipingallowthefilesystemtoreusemarkeddiskspace without first having to wipe it Notes This menu item appears only if a formatted non defective printer hard disk is installed Single pass is the default setting Highly confidential information should be wiped using the Multiple Pass method only Scheduled wipes are initiated without displaying a user warning or confirmation m...

Page 182: ...iated with the Time Zone setting Enable NTP On Off Enables Network Time Protocol which synchronizes the clocks of devices on a network Note On is the factory default setting Settings menu General Settings menu Menu item Description Display Language English Francais Deutsch Italiano Espanol Dansk Norsk Nederlands Svenska Portuguese Suomi Russian Polski Magyar Turkce Cesky Simplified Chinese Traditi...

Page 183: ...d but not print quality Energy Paper minimizes the use of power and of paper and specialty media ADF Loaded Beep Enabled Disabled Specifies whether the ADF emits a beep when paper is loaded Note Disabled is the factory default setting Quiet Mode Off On Reduces the amount of noise produced by the printer Notes Off is the factory default setting Onconfigurestheprintertoproduceaslittlenoiseaspossible...

Page 184: ...nter control panel keyboard The additional tabs enable access to accent marks and symbols from the printer control panel keyboard Paper Sizes U S Metric Specifies the printer factory default measurements The default is determined by the country region selection in the initial setup wizard Scan to PC Port Range port range Specifies a valid port range for printers behind a port blocking firewall The...

Page 185: ...artridge Level Custom Text x Notes IP Address is the factory default setting for Left side Date Time is the factory default setting for Right side Off is the factory default setting for Display When Supply Registers Default is the factory default setting for Type of Message to Display Displayed Information continued Paper Jam Load Paper Service Errors The displayed information for Paper Jam Load P...

Page 186: ...ault buttons can be removed Available selections for each button are Display Do Not Display Date Format MM DD YYYY DD MM YYYY YYYY MM DD Formats the printer date Time Format 12 hour A M P M 24 hour clock Formats the printer time Screen Brightness 20 100 Specifies the brightness of the printer control panel screen One Page Copy On Off Sets the copies from the scanner glass to only one page at a tim...

Page 187: ... scanning to FTP or scanning to USB Note On is the factory default setting The background of the image will be removed Allow Custom Job Scans On Off Lets you scan multiple jobs to one file Note On is the factory default setting If On is selected the Allow Custom Job Scans setting can be enabled for specific jobs Scanner Jam Recovery Job level Page level Specifies how a scanned job should be reload...

Page 188: ...the printer waits for user intervention before it holds jobs that require unavailable resources and continues to print other jobs in the print queue Notes 30 seconds is the factory default setting This menu item appears only when a printer hard disk is installed Timeouts Standby Mode Disabled 2 240 Specifies the number of minutes of inactivity before the system enters a lower power state Note 15 m...

Page 189: ...ting has no effect on PCL or PPDS emulation print jobs Print Recovery Auto Continue Disabled 5 255 Lets the printer automatically continue printing from certain offline situations when not resolved within the specified time period Notes Disabled is the factory default setting 5 255 is a range of time in seconds Print Recovery Jam Recovery On Off Auto Specifies whether the printer reprints jammed p...

Page 190: ...of images Printed Image converts the images to halftone Halftoning makes a grayscale or color image printable by transforming it to a pattern of small spots with a limited number of colors Text emphasizes sharp black high resolution text against a clean white background Sides Duplex 1 sided to 1 sided 1 sided to 2 sided 2 sided to 1 sided 2 sided to 2 sided Specifies whether an original document i...

Page 191: ...job Note On is the factory default setting Staple On Off Enables stapling Note Off is the factory default setting Original Size Letter Legal Executive Folio Statement Universal 4 x 6 in 3 x 5 in Business Card Custom Scan Size x A4 A5 Oficio Mexico A6 JIS B5 Book Original Auto Size Sense Mixed Letter Legal Specifies the paper size of the original document Copy To Source Tray x Single Sheet Feeder M...

Page 192: ... copy job Header Footer Top left Top left Off Date Time Page number Bates number Custom text Print on All pages First page only All but first page Enter custom text Specifies header footer information for the top left of the page Notes Off is the factory default setting for Top left All pages is the factory default setting for Print on Header Footer Top middle Top middle Off Date Time Page number ...

Page 193: ...m text Print on All pages First page only All but first page Enter custom text Specifies header footer information for the bottom left of the page Notes Off is the factory default setting for Bottom left All pages is the factory default setting for Print on Header Footer Bottom middle Bottom middle Off Date Time Page number Bates number Custom text Print on All pages First page only All but first ...

Page 194: ...f the copy job Note Off is the factory default setting Custom Overlay Specifies custom overlay text Allow priority copies On Off Allows interruption of a print job to copy a page or document Note On is the factory default setting Custom Job scanning On Off Lets you copy in a single copy job a document that contains mixed paper sizes Allow Save as Shortcut On Off Lets you save custom copy settings ...

Page 195: ...document Note Off is the factory default setting Negative Image On Off Creates a negative image of the original document Note Off is the factory default setting Shadow Detail 0 4 Adjusts the amount of shadow detail visible on a copy Note 0 is the factory default setting Scan edge to edge On Off Specifies if the original document is scanned edge to edge prior to copying Note Off is the factory defa...

Page 196: ... fax manually only which requires a line splitter and a telephone hand set Notes Usearegular telephonetoanswer an incomingfaxjoband todiala fax number Touch 0 on the numeric keypad to go directly to the Manual Fax function Memory Use All receive Mostly receive Equal Mostly sent All send Defines the allocation of non volatile memory between sending and receiving fax jobs Notes All receive specifies...

Page 197: ...he number of digits to mask in an outgoing fax number Fax Send Settings Menu item Description Resolution Standard Fine Super Fine Ultra Fine Specifiesqualityindots perinch dpi Ahigherresolutiongivesgreaterprintquality but it increases the fax transmission time for outgoing faxes Note Standard is the factory default setting Original Size Letter Legal Executive Folio Statement Universal 4 x 6 in 3 x...

Page 198: ...s used when the document is a high quality photograph or inkjet print Darkness 1 9 Lightens or darkens the output Note 5 is the factory default setting Dial Prefix A numeric entry field is provided to enter numbers Dialing Prefix Rules Prefix Rule x Establishes a dialing prefix rule Automatic Redial 0 9 Specifies the number of times the printer tries to send the fax to a specified number Note 5 is...

Page 199: ...e page Note Off is the factory default setting Color Dropout Color Dropout None Red Green Blue Default Red Threshold 0 255 Default Green Threshold 0 255 Default Blue Threshold 0 255 Specifies which color to drop during faxing and how much to increase or decrease the dropout Notes None is the factory default setting for Color Dropout 128 is the factory default setting for each color threshold Contr...

Page 200: ...On Off Allows fax jobs to be received by the printer Note On is the factory default setting Rings to Answer 1 25 Specifies the number of rings before answering an incoming fax job Note 1 is the factory default setting Auto Reduction On Off Scales an incoming fax job so it fits the size of the paper loaded in the designated fax source Note On is the factory default setting Paper Source Auto Tray x ...

Page 201: ... faxes sent from devices with no station ID specified Banned Fax List Enables the list of banned fax numbers stored in the printer Holding Faxes Held Fax Mode Off Always On Manual Scheduled Fax Holding Schedule Enables fax holding all of the time or according to a set schedule Note Off is the factory default setting Staple On Off Specifies the default staple setting for the attached finisher Note ...

Page 202: ...x Specifies the output bin where fax logs are printed Speaker Settings Menu item Description Speaker Mode Always Off On until Connected Always On Notes Always Off turns the speaker off On until Connected is the factory default setting The speaker is on and issues a noise until the fax connection is made Always On turns the speaker on Speaker Volume High Low Controls the volume setting Note High is...

Page 203: ...default SMTP gateway port Secondary SMTP Gateway Specifies SMTP server port information Note 25 is the default SMTP gateway port Image Format PDF pdf XPS xps TIFF tif Specifies the image type for scan to fax Content Text Text Photo Photograph Specifies the type of content that will be scanned to fax Notes Text is used when the document is mostly text Text Photo is the factory default setting Text ...

Page 204: ...Use Multi Page TIFF On Off Provides a choice between single page TIFF files and multiple page TIFF files For a multiple page scanto faxjob either oneTIFF fileis created containing all the pages or multiple TIFF files are created with one file for each page of the job Notes On is the factory default setting This menu item applies to all scan functions Enable Analog Receive On Off Enables analog fax...

Page 205: ... is one domain E mail Server Setup Web Link Setup Server Login Password Path Base file name Web Link Defines the path name Note Defines the path For example directory path The following characters or symbols are invalid entries for a path name Format PDF pdf Secure PDF TIFF tif JPEG jpg XPS xps Specifies the format of the file PDF Version 1 2 1 6 Sets the version of the PDF file that will be scann...

Page 206: ... 4 x 6 in 3 x 5 in Business Card Custom Scan Size x A4 A5 Oficio Mexico A6 JIS B5 Book Original Auto Size Sense Mixed Letter Legal Specifies the paper size of the document that is being scanned Note Letter is the US factory default setting A4 is the international factory default setting Sides Duplex Off Long edge Short edge Specifies how the text and graphics are oriented on the page Notes Off is ...

Page 207: ... one file for each page of the job Notes On is the factory default setting This menu item applies to all scan functions Transmission Log Print log Do not print log Print only for error Specifies whether the transmission log prints Note Print log is the factory default setting Log Paper Source Tray x Manual Feeder Manual Env MP Feeder Specifies a paper source for printing e mail logs Note Tray 1 is...

Page 208: ...ry default setting for Color Dropout 128 is the factory default setting for each color threshold Contrast 0 5 Best for content Specifies the contrast of the output Note Best for content is the factory default setting Mirror Image On Off Creates a mirror image of the original document Note Off is the factory default setting Negative Image On Off Creates a negative image of the original document Not...

Page 209: ...hen the documents are mostly text or line art Photograph is used when the document is a high qualityphotograph or inkjet print Text is used when the document is mostly text Color Gray Color Specifies whether a job prints in grayscale or color Note Gray is the factory default setting Resolution 75 150 200 300 400 600 Specifies how many dots per inch are scanned Note 150 dpi is the factory default s...

Page 210: ... binding along the short edge of the page top edge for portrait orientation and left edge for landscape orientation JPEG Quality Best for content 5 90 Sets the quality of a JPEG photo image in relation to file size and the quality of the image Notes Best for content is the factory default setting 5 reduces the file size but the quality of the image is lessened 90 provides the best image quality bu...

Page 211: ...ed paper sizes into a single job Scan Preview On Off Specifies whether a preview will appear on the display for scan jobs Note Off is the factory default setting Allow Save as Shortcut On Off Enables shortcut creation for FTP addresses Note On is the factory default setting Background Removal 4 to 4 Adjusts the amount of background visible on a copy Note 0 is the factory default setting Auto Cente...

Page 212: ... Adjusts the amount of sharpness on a scanned image Note 3 is the factory default setting Flash Drive menu Scan Settings Menu item Description Format PDF pdf Secure PDF TIFF tif JPEG jpg XPS xps Specifies the format of the file PDF Version 1 2 1 6 Sets the version of the PDF file that will be scanned to USB Note 1 5 is the factory default setting Content Text Photo Photograph Text Specifies the ty...

Page 213: ...5 Oficio Mexico A6 JIS B5 Book Original Auto Size Sense Mixed Letter Legal Specifies the paper size of the document that is being scanned Note Letter is the US factory default setting A4 is the international factory default setting Sides Duplex Off Long edge Short edge Specifies how the text and graphics are oriented on the page Notes Off is the factory default setting Long edge assumes binding al...

Page 214: ...gle page TIFF files and multiple page TIFF files For a multiple page scan to USB job either one TIFF file is created containing all the pages or multiple TIFF files are created with one file for each page of the job Notes On is the factory default setting This menu item applies to all scan functions Scan bit Depth 8 bit 1 bit Enables the Text Photo mode to have smaller file sizes by using 1 bit im...

Page 215: ... is the factory default setting Shadow Detail 0 4 Adjusts the amount of shadow detail visible on a scanned image Note 0 is the factory default setting Scan edge to edge On Off Specifies whether the original document is scanned edge to edge Note Off is the factory default setting Sharpness 0 5 Adjusts the amount of sharpness on a scanned image Note 3 is the factory default setting Print Settings Me...

Page 216: ...lt setting N up pages side Off 2 Up 3 Up 4 Up 6 Up 9 Up 12 Up 16 Up Specifies that multiple page images be printed on one side of a sheet of paper This is also referred to as Paper Saver Notes Off is the factory default setting The number selected is the number of page images that will print per side N up Border None Solid Prints a border around each page image when using N up Note None is the fac...

Page 217: ...CL is the factory default printer language Setting a printer language as the default does not prevent a software program from sending print jobs that use another printer language Job Waiting On Off Specifies that print jobs be removed from the print queue if they require unavailable printer options or custom settings They are stored in a separate print queue so other jobs print normally When the m...

Page 218: ...ory or on a printer hard disk places them in permanent storage Downloads remain in flash memory or on the printer hard disk even when the printer is turned off Storing downloads in RAM is temporary This menu appears only if a flash and or disk option is installed Job Accounting On Off Specifies whether the printer stores statistical information about the most recent print jobs on the hard disk Not...

Page 219: ...r duplex 2 sided printing is set as the default for all print jobs Notes 1 sided is the factory default setting To set 2 sided printing from the software program for Windows users click File Print and then click Properties Preferences Options or Setup for Macintosh users choose File Print and then adjust the settings from the Print dialog and pop up menus Duplex Binding Long Edge Short Edge Define...

Page 220: ...encies or inserting blank pages in a document for notes Separator Source Tray x Multi Purpose Feeder Envelope Feeder Specifies the paper source for separator sheets Notes Tray 1 standard tray is the factory default setting From the Paper menu Configure MP must be set to Cassette in order for Multi Purpose Feeder to appear as a menu setting N up pages side Off 2 Up 3 Up 4 Up 6 Up 9 Up 12 Up 16 Up S...

Page 221: ...offsets each print job Between Copies offsets each copy of a print job Quality menu Menu item Description Print Resolution 300 dpi 600 dpi 1200 dpi 1200 Image Q 2400 Image Q Specifies the printed output resolution Note 600 dpi is the factory default setting The printer driver default is 1200 IQ Pixel Boost Off Fonts Horizontally Vertically Both Directions Enhances the printed quality of small font...

Page 222: ...s show more difference between levels of gray Utilities menu Menu item Description Remove Held Jobs Confidential Held Not Restored All Removes confidential and held jobs from the printer hard disk Notes Selecting a setting affects only print jobs that are resident in the printer Bookmarks jobs on flash drives and other types of held jobs are not affected Selecting Not Restored removes all Print an...

Page 223: ...l and character representation and control codes are not executed To exit or deactivate Hex Trace turn the printer off or reset the printer Coverage Estimator Off On Provides an estimate of the percentage coverage of black on a page The estimate is printed on a separate page at the end of each print job Note Off is the factory default setting LCD Contrast 1 10 Adjusts the contrast lighting of the ...

Page 224: ...FlashandDisksettingsappearonlyifapplicableandshowallfontsresident in that option Flash and Disk options must be properly formatted and cannot be Read Write Write or password protected Download appears only if applicable and shows all the fonts downloaded into printer RAM All shows all fonts available to any option Font Name list of available fonts Identifies a specific font and the option where it...

Page 225: ... of lines that print on each page Notes 60 is the US factory default setting 64 is the international default setting Theprintersets theamountof spacebetweeneachlinebasedon theLines per Page Paper Size and Orientation settings Select the desired Paper Size and Orientation before setting Lines per Page PCL Emulation Settings A4 Width 198 mm 203 mm Sets the printer to print on A4 size paper Notes 198...

Page 226: ... It appears only when it is selected by the PCL 5 interpreter None ignores the Select Paper Feed command 0 199 allows a custom setting to be assigned Tray Renumber View Factory Def MPF Default 8 T1 Default 1 T2 Default 4 T3 Default 5 T4 Default 20 T5 Default 21 Env Default 6 MPaper Default 2 MEnv Default 3 Lets you view the factory default setting assigned to each tray drawer or feeder even if it ...

Page 227: ...t specify a font The following fonts appear only if the appropriate DBCS font card is installed HG GothicB MSung Light MD_DotumChe and MingMT Light Menu item Description Font Size 1 255 pt Sets the default font size for HTML documents Notes 12 pt is the factory default setting Font size can be increased in 1 point increments Scale 1 400 Scales the default font for HTML documents Notes 100 is the f...

Page 228: ...ize can be increased in 1 point increments This setting does not apply to GIF or JPEG images Scaling Anchor Top Left Best Fit Anchor Center Fit Height Width Fit Height Fit Width Scales the image to fit the selected paper size Notes Best Fit is the factory default setting When Auto Fit is set to On Scaling is automatically set to Best Fit Orientation Portrait Landscape Rev Portrait Rev Landscape Se...

Page 229: ... Copy guide Provides information about making copies and changing settings E mail guide Provides information about sending e mails using addresses shortcut numbers or the address book and changing settings Fax guide Provides information about sending faxesusing faxnumbers shortcutnumbers or the address book and changing settings FTP guide Provides information about scanning documents directly to a...

Page 230: ...he correct paper size or type Touch Use current src to ignore the message and print from the tray selected for the print job Touch Continue to continue the job if the correct size and type are loaded in the tray and this size and type are specified in the printer control panel Paper menu Note If you touch Continue when there is no paper in the tray the job is not continued Touch Cancel job to canc...

Page 231: ...e per second Dialing A fax number is dialed If the number is too long to fit on the screen only the word Dialing appears Wait for the message to clear Disk corrupted The printer attempted a hard disk recovery on a corrupted hard disk and the hard disk cannot be repaired The hard disk must be reformatted Touch Reformat disk to reformat the hard disk and clear the message Note Reformatting the disk ...

Page 232: ...tem support person Fax Station Name not set up The Fax Station Name has not been entered Sending and receiving faxes is disabled until fax is configured properly Try one or more of the following Touch Continue to clear the message Complete the Analog Fax Setup If the message appears again contact your system support person Fax Station Number not set up TheFaxStationNumberhasnotbeenentered Sendinga...

Page 233: ... following Install the envelope feeder 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Install the envelope feeder 4 Connect the power cord to a properly grounded outlet 5 Restart the printer Cancel the current job Install Tray x Try one or more of the following Install the specified tray 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Install the specif...

Page 234: ...ize Try one or more of the following Load the specified paper in the multipurpose feeder Touch Continue to clear the message and continue printing If the printer finds a tray that has the correct paper type and size then it feeds from that tray If the printer cannot find a tray with the correct paper type and size then it prints from the default source Cancel the current job Load staples Try one o...

Page 235: ... Queued for sending The scanning process of a fax job completed but the job is not sent yet because another fax job is being sent or received Wait for the message to clear Ready The printer is ready to receive print jobs Reattach bin x Try one or more of the following Turn the printer off and then back on If the error occurs a second time 1 Turn the printer off 2 Unplug the power cord from the wal...

Page 236: ...ut using the specified bins Reattach envelope feeder Try one or more of the following Turn the printer off and then back on If the error occurs a second time 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Remove the envelope feeder 4 Reattach the envelope feeder 5 Connect the power cord to a properly grounded outlet 6 Restart the printer If the error occurs again 1 Turn the ...

Page 237: ...move the stack of paper from the standard exit bin Replace x if restarting job One or more messages which interrupted a scan job are now cleared Replace the original documents in the scanner to restart the scan job x is a page of the scan job Try one or more of the following Touch Cancel Job if a scan job is processing when the message appears This cancels the job and clears the message Touch Scan...

Page 238: ...m Access Cover Open Close the bottom ADF door to clear the message Securely clearing disk space The printer hard disk wiping process needs to recover The message clears when all blocks are cleared Sending page n The printer sends page n of the fax job where n is the number of the page sent Wait for the message to clear Serial x The printer is using a serial cable connection The serial port is the ...

Page 239: ...talled Remove the unsupported device and then install a supported one Unsupported USB device please remove Remove the unrecognized USB device Unsupported USB hub please remove Remove the unrecognized USB hub USB USB x The printer is using a USB cable connection The USB port is the active communication link Waiting for redial The printer is waiting to redial the fax number Wait for the message to c...

Page 240: ...ke sure the link buffers are set to Auto and then exit the menus to activate the link buffer changes When Ready appears enable Resource Save Install additional memory 37 Insufficient memory to collate job Try one or more of the following Touch Continue to print the portion of the job already stored and begin collating the rest of the print job Cancel the current print job 37 Insufficient memory fo...

Page 241: ...e of the printer region y indicates the value of the cartridge region x and y can have the following values 1 US 2 Europe the Middle East and Africa 3 Asia 4 Latin America 9 Invalid region 50 PPDS font error Try one or more of the following Touch Continue to clear the message and continue printing The printer cannot find a requested font From the PPDS menu select Best Fit and then select On The pr...

Page 242: ...e following Touch Continue to continue printing Turn the printer off and then back on to reset the printer Upgrade flash the network firmware in the printer or print server 54 Serial option x error x is the number of the serial option Try one or more of the following Check that the serial cable is connected correctly and is the proper one for the serial port Check that the serial interface paramet...

Page 243: ...u item is not set to Disabled 56 Serial port x disabled x is the number of the serial port Try one or more of the following Touch Continue to clear the message The printer discards any data received through the serial port Make sure the Serial Buffer menu item is not set to Disabled 56 Standard parallel port disabled Try one or more of the following Touch Continue to clear the message The printer ...

Page 244: ... from a device in the USB port and the device is no longer in the port The printer hard disk contains jobs that were stored while installed in a different printer model Touch Continue to clear the message 58 Too many bins attached 1 Turn the printer power off 2 Unplug the power cord from the wall outlet 3 Remove the additional bins 4 Connect the power cord to a properly grounded outlet 5 Turn the ...

Page 245: ...cified output bin Touch Continue to clear the message and continue printing without using the specified output bin 59 Incompatible tray x Try one or more of the following Remove the specified tray Touch Continue to clear the message and continue printing without using the specified tray 61 Remove defective disk Try one or more of the following Touch Continue to clear the message and continue print...

Page 246: ...the message and continue printing 88 yy Cartridge nearly low The toner is low Replace the print cartridge and then touch Continue to clear the message and continue printing 88 yy Replace cartridge The print cartridge is empty 1 Replace the print cartridge 2 Touch Continue to clear the message 200 282 yy paper jam 1 Clear the paper path 2 Touch Continue to continue printing 283 Staple jam 1 Clear t...

Page 247: ...x e mail or FTP Touch Restart job if job recovery is active and you are able to restart the job The message clears A new scan job containing the same parameters as the previous job starts 293 02 Flatbed Cover Open Close the scanner cover 840 01 Scanner Disabled This message indicates that the scanner has been disabled by the system support person 841 846 Scanner Service Error 1 Turn the printer of...

Page 248: ...1565 Emulation error load emulation option Theprinterautomaticallyclearsthemessagein30secondsandthendisablesthedownloademulatoronthefirmware card Understanding printer messages 248 ...

Page 249: ...er Warning Potential Damage Do not use household cleaners or detergents as they may damage the finish of the printer 4 Wipe only the outside of the printer making sure to include the standard exit bin Warning Potential Damage Using a damp cloth to clean the interior may cause damage to your printer 5 Make sure the paper support and standard exit bin are dry before beginning a new print job Cleanin...

Page 250: ...align the scan area with the paper location To manually adjust the scanner registration 1 Turn the printer off 2 Clean the scanner glass and backing material 3 Hold down and while turning the printer on 4 Release the buttons when the screen with the progress bar appears The printer performs a power on sequence and then the Configuration menu appears 5 Touch the down arrow until Scanner Manual Regi...

Page 251: ...st page faceup short edge first into the ADF To align the ADF back place the Quick Test page facedown short edge first into the ADF b Touch Copy Quick Test The scanner prints a copy of the Quick Test page c Touch ADF Front or ADF Back d Use the copy of the Quick Test page to adjust the Horizontal Adjust and Top Margin settings e Touch Submit f Touch Copy Quick Test and compare the new copy to the ...

Page 252: ... supply item is needed or when maintenance is required Checking the status of supplies from the printer control panel 1 Make sure the printer is on and Ready appears 2 On the home screen touch Status Supplies Note If Status Supplies is not on the home screen then print a menu settings page to review the status of the supplies Checking the status of supplies from a network computer Note The compute...

Page 253: ...idge and continue printing Note Repeat this procedure multiple times until the print remains faded and then replace the cartridge Moving the printer Before moving the printer CAUTION POTENTIAL INJURY The printer weight is greater than 18 kg 40 lb and requires two or more trained personnel to move it safely CAUTION POTENTIAL INJURY Before moving the printer follow these guidelines to avoid personal...

Page 254: ...er location by following these precautions Any cart used to move the printer must have a surface able to support the full footprint of the printer Any cart used to move the options must have a surface able to support the dimensions of the options Keep the printer in an upright position Avoid severe jarring movements Setting the printer up in a new location Allow the following recommended amount of...

Page 255: ... maintenance kit and capacity measurements of certain printer parts To view the device status 1 Type the printer IP address in the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Device Status Setting up e mail alerts You can have the printer send you an e mail when the s...

Page 256: ...eneral Settings 5 Touch the down arrow until Screen Brightness appears 6 Touch the arrows to increase or decrease the brightness Brightness settings can be adjusted from 20 100 100 is the factory default setting 7 Touch Submit 8 Touch Adjusting Power Saver Available settings range from 1 240 minutes The factory default is 45 minutes To increase or decrease the number of minutes before the printer ...

Page 257: ...int a menu settings page before you restore the factory default settings For more information see Printing a menu settings page on page 44 Warning PotentialDamage Restoringfactory defaultsreturnsmostprintersettingsto the originalfactory default setting Exceptions include the display language custom sizes and messages and Network Port menu settings All downloads stored in RAM are deleted Downloads ...

Page 258: ... correct Once you have checked each of these possibilities turn the printer off wait for about 10 seconds and then turn the printer back on This often fixes the problem Printer control panel display is blank or displays only diamonds The printer self test failed Turn the printer off wait about 10 seconds and then turn the printer on If Ready does not appear then turn the printer off and contact Cu...

Page 259: ... to the network Print a network setup page and check that the status shows Connected If the status is Not Connected check the network cables and then try printing the network setup page again Contact your system support person to make sure the network is functioning correctly MAKE SURE YOU ARE USING A RECOMMENDED USB SERIAL OR ETHERNET CABLE For more information contact the place where you bought ...

Page 260: ...ecovery appears 6 Touch Print Recovery 7 Touch the right arrow next to Page Protect until Off appears 8 Touch Submit 9 Touch Job prints from the wrong tray or on the wrong paper CHECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray 1 From the printer control panel check the Paper Type setting from the Paper menu 2 Before sending the job to print specify...

Page 261: ...y one or more of the following MAKE SURE COLLATE IS SET TO ON From the Finishing menu or Print Properties set Collate to On Note Setting Collate to Off in the software overrides the setting in the Finishing menu REDUCE THE COMPLEXITY OF THE PRINT JOB Reduce the complexity of the print job by eliminating the number and size of fonts the number and complexity of images and the number of pages in the...

Page 262: ...e there are no obstructions 1 Lift the scanner unit 2 Remove any obstruction keeping the scanner unit open 3 Lower the scanner unit Poor copy quality These are some examples of poor copy quality Blank pages Checkerboard pattern Distorted graphics or pictures Missing characters Faded print Dark print Skewed lines Smudges Streaks Unexpected characters White lines in print These are possible solution...

Page 263: ...hoto is loaded facedown on the scanner glass in the upper left corner UNWANTED TONER IS IN THE BACKGROUND Increase the background removal setting Adjust the darkness to a lighter setting PATTERNS MOIRÉ APPEAR IN THE OUTPUT On the Copy screen select the Text Photo or Printed Image icon Rotate the original document on the scanner glass On the Copy screen adjust the scale setting TEXT IS LIGHT OR DIS...

Page 264: ...e The printer is turned on The printer cable is securely attached to the printer and the host computer print server option or other network device The power cord is plugged into the printer and a properly grounded electrical outlet The electrical outlet is not turned off by any switch or breaker The printer is not plugged into any surge protectors uninterrupted power supplies or extension cords Ot...

Page 265: ...s with a clean lint free cloth dampened with water For more information see Cleaning the scanner glass on page 249 ADJUST THE SCAN RESOLUTION Increase the resolution of the scan for a higher quality output CHECK THE QUALITY OF THE ORIGINAL DOCUMENT Make sure the quality of the original document is satisfactory CHECK THE DOCUMENT PLACEMENT Make sure the document or photo is loaded facedown on the s...

Page 266: ...SB cable is securely connected to the computer and the printer Solving fax problems Caller ID is not shown Contact your telecommunications company to verify that your telephone line is subscribed to the caller ID service Ifyourregionsupportsmultiple caller IDpatterns you may have to change the defaultsetting There are two settings available FSK pattern 1 and DTMF pattern 2 The availability of thes...

Page 267: ...to request an R interface port contact your ISDN provider If you are using DSL then connect to a DSL filter or router that will support analog use For more information contact your DSL provider If you are using a PBX telephone service then make sure you are connecting to an analog connection on the PBX If none exists consider installing an analog telephone line for the fax machine CHECK FOR A DIAL...

Page 268: ...utions Try one or more of the following CHECK TO SEE IF THE PAPER TRAY IS EMPTY Load paper in the tray CHECK THE RING COUNT DELAY SETTINGS Theringcountdelaysetsthenumberoftimesthephonelineringsbeforetheprinteranswers Ifyouhaveextension phones on the same line as the printer or subscribe to the telephone company s Distinctive Ring service then keep the Ring Delay setting at 4 1 Type the printer IP ...

Page 269: ...ephone number manually Received fax has poor print quality These are possible solutions Try one or more of the following RE SEND THE DOCUMENT Ask the person who sent you the fax to Check that the quality of the original document is satisfactory Resend the fax There may have been a problem with the quality of the telephone line connection Increase the fax scan resolution if possible THE TONER MAY B...

Page 270: ... INSTALLED CORRECTLY Print a menu settings page and check to see if the option is listed in the Installed Options list If the option is not listed then reinstall it For more information see the hardware setup documentation that came with the option MAKE SURE THE OPTION IS SELECTED Fromthecomputeryou are printingfrom selectthe option Formoreinformation see Updatingavailableoptions in the printer dr...

Page 271: ...nter is properly connected to the 2000 sheet tray Make sure the printer is turned on Envelope feeder These are possible solutions Try one or more of the following RESET THE PRINTER Turn the printer off wait about 10 seconds and then turn the printer on MAKE SURE THE ENVELOPES ARE LOADED CORRECTLY 1 Adjust the envelope support for the length of envelope you are using 2 For more information see Load...

Page 272: ...ake sure the flash memory card is securely connected to the printer system board Hard disk with adapter Make sure the hard disk is securely connected to the printer system board Internal Solutions Port If the Internal Solutions Port ISP does not operate correctly then these are possible solutions Try one or more of the following CHECK THE ISP CONNECTIONS Make sure the ISP is securely attached to t...

Page 273: ...E PAPER MAY HAVE ABSORBED MOISTURE DUE TO HIGH HUMIDITY Load paper from a fresh package Store paper in its original wrapper until you use it Paper jam message remains after jam is cleared CHECK THE PAPER PATH The paper path is not clear Clear jammed paper from the entire paper path and then touch Continue Page that jammed does not reprint after you clear the jam TURN ON JAM RECOVERY In the Setup m...

Page 274: ...e screen with the progress bar appears The printer performs a power on sequence and then the Configuration menu appears 5 Touch the down arrow until Print Quality Pages appears 6 Touch Print Quality Pages The print quality test pages print 7 Touch Back 8 Touch Exit Configuration Blank pages These are possible solutions Try one or more of the following PACKING MATERIAL MAY BE ON THE PRINT CARTRIDGE...

Page 275: ... computer and the software program Clipped images These are possible solutions Try one or more of the following CHECK THE GUIDES Move the width and length guides in the tray to the correct positions for the paper size loaded CHECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray 1 From the printer control panel check the Paper Size setting from the Paper...

Page 276: ...rs specify the type from the Print dialog Gray background CHECK THE TONER DARKNESS SETTING Select a lighter Toner Darkness setting From the printer control panel change the setting from the Quality menu For Windows users change the setting from Print Properties For Macintosh users change the setting from the Print dialog Incorrect margins These are possible solutions Try one or more of the followi...

Page 277: ...e setting matches the paper loaded in the tray 1 From the printer control panel check the Paper Type setting from the Paper menu 2 Before sending the job to print specify the correct type setting For Windows users specify the type from Print Properties For Macintosh users specify the type from the Print dialog THE PAPER HAS ABSORBED MOISTURE DUE TO HIGH HUMIDITY Load paper from a fresh package Sto...

Page 278: ...id textured paper with rough finishes THE TONER MAY BE LOW When 88 Cartridge low appears or when the print becomes faded replace the print cartridge THE FUSER MAY BE WORN OR DEFECTIVE Replace the fuser Repeating defects REPEATING MARKS OCCUR EVENLY DOWN THE PAGE Replace the charge rolls if the defects occur every 28 3 mm 1 11 in Replace the transfer roller if the defects occur every 51 7 mm 2 04 i...

Page 279: ...pattern is incorrect then choose a different fill pattern from your software program or application CHECK THE PAPER TYPE Try a different type of paper Use only transparencies recommended by the printer manufacturer Make sure the Paper Type and Paper Texture settings match the paper loaded in the tray or feeder MAKE SURE THE TONER IS DISTRIBUTED EVENLY IN THE PRINT CARTRIDGE Remove the print cartri...

Page 280: ...TURE DUE TO HIGH HUMIDITY Load paper from a fresh package Store paper in its original wrapper until you use it CHECK THE PAPER Avoid textured paper with rough finishes CHECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray 1 From the printer control panel check the Paper Type setting from the Paper menu 2 Before sending the job to print specify the corre...

Page 281: ...up menus THE PAPER HAS ABSORBED MOISTURE DUE TO HIGH HUMIDITY Load paper from a fresh package Store paper in its original wrapper until you use it CHECK THE PAPER Avoid textured paper with rough finishes CHECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray 1 From the printer control panel check the Paper Type setting from the Paper menu 2 Before sendin...

Page 282: ...hese are possible solutions Try one or more of the following THE TONER IS SMEARED Select another tray or feeder to feed paper for the job From the printer control panel select the Default Source from the Paper Menu For Windows users select the paper source from Print Properties For Macintosh users select the paper source from the Print dialog and pop up menus THE PRINT CARTRIDGE IS DEFECTIVE Repla...

Page 283: ... These are possible solutions Try one or more of the following CHECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray 1 From the printer control panel check the Paper Type setting from the Paper menu 2 Before sending the job to print specify the correct type setting For Windows users specify the type from Print Properties For Macintosh users specify the ...

Page 284: ...PE SETTING Make sure the paper type setting matches the paper loaded in the tray 1 From the printer control panel check the Paper Type setting from the Paper menu 2 Before sending the job to print specify the correct type setting For Windows users specify the type from Print Properties For Macintosh users specify the type from the Print dialog Embedded Web Server does not open These are possible s...

Page 285: ...ou call Customer Support describe the problem you are experiencing the message on the display and the troubleshooting steps you have already taken to find a solution You need to know your printer model type and serial number For more information see the label on the inside top front cover of the printer The serial number is also listed on the menu settings page For customer support contact the pla...

Page 286: ...ovements or changes in the products or the programs described may be made at any time UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense Federal Communications Commission FCC compliance information statement This product has been tested and found t...

Page 287: ...duct complies with the Class A emission requirements of EN55022 and immunity requirements of EN55024 This product is not intended to be used in residential environments Licensing notices All licensing notices associated with this product can be viewed from the CD LEGAL directory of the installation software CD Noise emission levels The following measurements were made in accordance with ISO 7779 a...

Page 288: ... 60825 1 Class I laser products are not considered to be hazardous The printer contains internally a Class IIIb 3b laser that is nominally a 7 milliwatt gallium arsenide laser operating in the wavelength of 655 675 nanometers The laser system and printer are designed so there is never any human access to laser radiation above a Class I level during normal operation user maintenance or prescribed s...

Page 289: ...is product in minutes 110V 45 minutes 220V 45 minutes By using the configuration menus the Power Saver Timeout can be modified between 1 minute and 240 minutes Setting the Power Saver Timeout to a low value reduces energy consumption but may increase the response time of the product Setting the Power Saver Timeout to a high value maintains a fast response but uses more energy Off mode Ifthisproduc...

Page 290: ...cable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plugisprovided withthis product Itisdesigned to be connected to a compatible modularjackthatis also compliant See your setup documentation for more information The Ringer Equivalence Number REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a t...

Page 291: ...ges See your user documentation in order to program this information into your fax machine Notice to users of the Canadian telephone network This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number REN isanindicationof themaximum numberofterminalsallowed tobe connectedto atelephone interface Theterminus of an interface may consist of any combination ...

Page 292: ...iques suisses Verwendung dieses Produkts in der Schweiz FürdiesesProduktmusseinschweizerischerBillingToneFilterzurZählzeichenübertragungfürjedeLeitunginstalliert werden über die in der Schweiz Zeitsteuertakte übertragen werden Die Verwendung des Filters ist obligatorisch da in allen analogen Telefonleitungen in der Schweiz Zeitsteuertakte vorhanden sind Uso del prodotto in Svizzera Questo prodotto...

Page 293: ...enna is located or pointed such that it does not emit RF fields in excess of Health Canada limits for the general population consult Safety Code 6 obtainable from Health Canada s Web site www hc sc gc ca rpb The term IC before the certification registration number only signifies that the Industry Canada technical specifications were met Industry Canada Canada CetappareilestconformeàlanormeRSS 210d...

Page 294: ...onization of the laws of the Member States relating to electromagnetic compatibility safety of electrical equipment designed for use within certain voltage limits and on radio equipment and telecommunications terminal equipment Compliance is indicated by the CE marking Operation is allowed in all EU and EFTA countries but is restricted to indoor use only A declaration of conformity to the requirem...

Page 295: ...ziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999 5 CE Latviski Ar šo Lexmark International Inc deklarē ka šis izstrādājums atbilst Direktīvas 1999 5 EK būtiskajām prasībām un citiem ar to saistītajiem noteikumiem Lietuvių Šiuo Lexmark International Inc deklaruoja kad šis produktas atitinka esminius reikalavimus ir kitas 1999 5 EB direktyvos nuostatas Malti Bil preżenti Le...

Page 296: ...oo many bins attached 244 58 Too many disks installed 244 58 Too many flash options installed 244 58 Too many trays attached 245 59 Incompatible envelope feeder 245 59 Incompatible output bin x 245 59 Incompatible tray x 245 61 Remove defective disk 245 62 Disk full 245 63 Unformatted disk 246 80 Routine maintenance needed 246 840 01 Scanner Disabled 247 841 846 Scanner Service Error 247 88 Cartri...

Page 297: ...lank 258 display shows only diamonds 258 display printer control panel 17 adjusting brightness 256 documents printing from Macintosh 130 from Windows 130 duplexing 96 E Embedded Web Server 255 checking device status 255 does not open 284 setting up e mail alerts 255 emission notices 286 287 289 290 293 294 enlarging a copy 96 Envelope Enhance 156 envelopes loading 78 80 tips on using 131 Ethernet ...

Page 298: ...er 134 printing from Windows 133 Help menu 229 holding faxes 119 home screen buttons 18 HTML menu 227 I Image menu 228 Insert staple cartridge 232 Insert Tray x 233 Install bin x 233 Install envelope feeder 233 Install tray x 233 installation wireless network 47 49 installing options in driver 46 printer software 45 installing printer software adding options 46 Internal Solutions Port installing 3...

Page 299: ...nu 168 Network Reports menu 168 network setup page 45 No analog phone line connected to modem fax is disabled 235 No answer 235 No dial tone 235 noise emission levels 287 notices 286 287 288 289 290 291 292 293 294 O options fax card 24 41 firmware card 28 firmware cards 24 flash memory card 28 internal 24 Internal Solutions Port 31 memory card 27 memory cards 24 networking 24 ports 24 printer har...

Page 300: ...urce Save feature 240 37 Insufficient memory for Flash Memory Defragment operation 240 37 Insufficient memory to collate job 240 37Insufficientmemory someHeld Jobs were deleted 240 37 Insufficient memory some held jobs will not be restored 240 38 Memory full 241 39 Complex page some data may not have printed 241 42 xy Cartridge region mismatch 241 50 PPDS font error 241 51 Defective flash detected...

Page 301: ... with adapter 272 high capacity output expander 272 Internal Solutions Port 272 memory card 272 option not working 270 paper trays 270 StapleSmart finisher 272 printer problems solving basic 258 printing directory list 136 from flash drive 135 from Macintosh 130 from Windows 130 installing printer software 45 menu settings page 44 network setup page 45 print quality test pages 136 printing confide...

Page 302: ... s 239 T TCP IP menu 168 telecommunication notices 290 291 292 touch screen buttons 20 transparencies loading 78 making 93 tips on using 131 tray linking 83 tray unlinking 83 trays linking 82 83 unlinking 82 83 troubleshooting checking an unresponsive printer 258 checking an unresponsive scanner 264 contacting Customer Support 285 solving basic printer problems 258 troubleshooting copy copier does...

Page 303: ...65 scan was not successful 264 scanner unit does not close 262 scanning takes too long or freezes the computer 265 U Universal Paper Size setting 70 Universal Setup menu 162 unlinking trays 82 Unsupported disk 239 Unsupported USB device please remove 239 Unsupported USB hub please remove 239 USB port 43 USB USB x 239 using RJ11 adapter 60 Utilities menu 222 V Verify print jobs 133 printing from Ma...

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