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Handbook

149

User Function Settings

02 MCF(MULTI-LOC.)

This function automatically prints a Message Confirmation
Report after each multiple-location transmission. The
report provides information about the transmission. Refer
to the “Reports, Message Confirmation Report” section of
this handbook.

Available settings are ON (default) and OFF.

03 ERR REPORT (MCF)

This function automatically prints a Message Confirmation
Report every time an error occurs during a transmission or
polling transmission operation. The report provides
information about the transmission. Refer to the “Reports,
Message Confirmation Report” section of this handbook.

Available settings are ON (default) and OFF.

User function settings allow you to customize the general
operation of your fax machine. Refer to the following User
Function Settings List to determine which settings you may
need to change, then refer to the “Changing Your User
Function Settings” part of this section to make the change.

User Function Settings List

01 MCF(SINGLE-LOC.)

This function automatically prints a Message Confirmation
Report after each single-location transmission or polling
transmission. The report provides information about the
transmission. Refer to the “Reports, Message
Confirmation Report” section of this handbook.

Available settings are ON and OFF (default).

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Summary of Contents for FAX 5250

Page 1: ...OKIFAX 5250 Handbook FACSIMILE OKIFAX 5250...

Page 2: ...e accurate and up to date Okidata assumes no responsibility for the results of errors beyond its control Okidata also cannot guarantee that changes in software and equipment made by other manufacturer...

Page 3: ...ternal Telephone or Answering Machine 21 Connecting The External Handset Option 22 Connecting Power 24 Programming Required Information 24 FCC Telephone Consumer Protection Act 24 Date and Time 25 Fax...

Page 4: ...3 Telephone Fax Automatic Switch Mode T F 53 Using Your Fax with an Answering Machine TAD 53 Memory Reception Mode MEM 54 Incoming Call Parameters 54 Ring Response User Function 11 54 Incoming Ring Us...

Page 5: ...Keys 73 Chain Dialing 75 Creating a Chain Dial Number 75 Using a Chain Dial Number 76 Auto Dial Faxing 76 Programming Auto Dial Numbers 76 Copying 78 Quantity and Resolution 78 Making Copies 78 Using...

Page 6: ...for Polling 102 Transmit Preparation 103 What is it 103 Working with Dual Access 104 What You Can Do While Sending a Fax 104 What You Can Do While Receiving a Fax 104 What You Can Do While Making Copi...

Page 7: ...ice Codes 117 Problem Solving 118 Clearing a Document Jam 118 Clearing a Paper Jam 119 Printing a Cleaning Page 122 Replacing the Toner Cartridge 123 For Your Safety Handling the Toner Cartridge 126 W...

Page 8: ...nternet 147 Contacting Okidata Customer Support 147 Purchasing Supplies and Options 148 Supplies 148 Options 148 User Function Settings 149 User Function Settings List 149 Changing Your User Function...

Page 9: ...n of long documents A search feature to allow you to look for pre programmed telephone numbers by name Personal boxes for confidential reception transmission and bulletin polling Automatic redial and...

Page 10: ...s out your fax machine automatically switches to the second tray for uninterrupted printing Order Number 70029401 High speed scanning of original documents while dialing so your fax is ready to send a...

Page 11: ...chine do not plug your fax machine into anything other than a standard RJ 11C jack Your fax machine is intended to be grounded electrically and is equipped with a three wire grounded power cord For yo...

Page 12: ...t option for installation instructions Where to Install Your Fax Machine Place your fax machine in a dust free location away from direct sunlight Allow several inches of space on each side of the mach...

Page 13: ...mation and Specifications Refer to the illustrations in the Getting to Know Your Fax Machine section of this handbook to identify the components If any items are missing contact your dealer immediatel...

Page 14: ...Remove the protective sheet Be careful not to touch the green surface of the drum Removing the Protective Sheet 1 Lift up the document table 2 Press in the cover release buttons on the side of the co...

Page 15: ...oner cartridge Do not let toner spill on your clothing or other porous materials If you experience any problems with toner refer to the Safety Handling the Consumables Toner Cartridge section of this...

Page 16: ...the blue lever on your right insert the toner cartridge into the image drum unit left end first 4 Push the lever forward to secure the cartridge 5 Close the copy stacker push down until you hear both...

Page 17: ...toner powder causes permanent stains Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water Using heated water will make removing the stain much more diffi...

Page 18: ...wn to 75 of the original length For example if you are receiving a document created originally on legal size paper your fax machine can reduce the received pages to fit on letter or A4 paper Your fax...

Page 19: ...f the paper tray 5 Remove the paper from its wrapper up to 250 sheets Note the print side notice printed on the label Fan the paper 6 Load the paper into the paper tray print side DOWN Be sure the pap...

Page 20: ...end of the telephone cord into the LINE jack in the back of the machine and the other end into your wall telephone jack Now you can connect either an external telephone or the external handset option...

Page 21: ...he fax machine and the other end into the jack in your external device To connect both an answering machine and a telephone first connect your answering machine to your fax machine then plug your exte...

Page 22: ...ne follow these instructions to install it 1 Using the supplied screw connect the handset cradle to its base 2 Position the handset cradle on the left side of the fax machine 3 Plug one end of the han...

Page 23: ...the telephone cord from the back of the cradle through the cable run 1 located on the back of the fax machine 6 Insert the end of the cord into the TEL 1 or TEL 2 jack on the back of the fax machine...

Page 24: ...lephone Consumer Protection Act The Federal Communications Commission Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send an...

Page 25: ...ay shows the currently set date and time 5 Using the numeric keypad enter the new date month day year and time in 24 hour format Examples 8 00 AM is 08 00 8 00 PM is 20 00 6 Press the Yes key to confi...

Page 26: ...over letter with a call back message The message is printed on a separate sheet with the message Please call back and a telephone number where you can be reached the number entered here To Program You...

Page 27: ...press the 0 Unique key repeatedly until the character you want appears on the display The following characters are available To enter two successive letters numbers using the same key press the No ke...

Page 28: ...oad documents here face down 3 Document Table Covers the copy stacker and holds original documents to be faces or copied 4 Document Table Extension Flips out to support longer documents 5 Front Panel...

Page 29: ...anel Shows status of machine and faxes in progress 11 Document Stacker Holds your original documents after they are faxed or copied Back of the Unit 1 Back Cover Open this cover to expose the expansio...

Page 30: ...ins the black powder that forms the image on the paper You need to install a new toner cartridge when the REPLACE TONER CART message appears on the display 3 LED Printhead This black bar writes receiv...

Page 31: ...Handbook 31 Control Panel Keys and Indicators...

Page 32: ...use briefly before it dials the rest of the telephone number 4 Search key The One Touch keys and Auto Dial numbers can be programmed to have a name or location ID associated with their telephone numbe...

Page 33: ...al telephone connected to your fax machine you can also use this key to initiate or answer a request for voice communication during a fax communication Press this key while transmitting to signal the...

Page 34: ...mit Resolution Yes key After you load a document use this key to change the transmission resolution used Use STD for standard originals FINE and EX FINE for detailed or small print originals and PHOTO...

Page 35: ...in dialing which allows you to dial a number using any combination of One Touch keys Auto Dial numbers and the numeric keypad When programming a chain dial number into a One Touch key or Auto Dial num...

Page 36: ...mmed into One Touch keys Using the One Touch Keys for Selecting Functions and Programming Use One Touch keys 1 10 for selecting special transmission and reception functions for obtaining reports and f...

Page 37: ...ion When no document is loaded use this key to call another fax machine and request it to send the documents loaded into it polling reception Refer to the Advanced Operations Polling section of this h...

Page 38: ...a key Error tones If you press a wrong or inappropriate key your fax machine emits three short beeps If it experiences a problem during communications it emits three long beeps Press the Stop key to...

Page 39: ...es the time you spend waiting for operations to finish Once you have loaded a document and the display shows SELECT LOCATION your fax machine is ready for you to prepare the next transmission When usi...

Page 40: ...icators 1 Display Panel 2 Copy key 3 Hyphen key 4 Search key 5 Auto Rec key 6 Select Function key 7 Auto Dial key 8 Redial key 9 Hook V Request key 10 One Touch keypad 11 One Touch labels 12 Numeric k...

Page 41: ...machine response to incoming calls The dial parameters control how the machine dials fax numbers in most cases the settings are determined by the type of telephone service you have Your Authorized OKI...

Page 42: ...settings allow you to customize the general operation of your fax machine Refer to the following User Function Settings List to determine which settings you may need to change then refer to the Changi...

Page 43: ...This function allows you to program your fax machine to refuse to communicate with locations whose telephone numbers have not been programmed into your One Touch keys or Auto Dial locations Using this...

Page 44: ...swering an incoming telephone call The available settings are 1 RING default 5 SECONDS 10 SECONDS 15 SECONDS or 20 SECONDS At the default 1 ring setting your fax machine answers calls immediately and...

Page 45: ...FUNC PROGRAMMING 3 Press the Yes key The display shows FUNCTION NO 4 Using the numeric keypad enter 12 The display shows DISTINCTIVE RING OFF 5 Press the No key two times The display changes to DISTIN...

Page 46: ...d Refer to User Function 13 1 st Paper Size for details 15 USER LANGUAGE This function allows you to switch between the two languages programmed into your fax machine Available settings are ENG Englis...

Page 47: ...ble settings are OFF default 00 11 22 33 44 55 66 77 88 99 and 18 MEM FEEDER SW The fax unit is set to scan documents in and transmit them from memory This function controls how manual feed transmissi...

Page 48: ...ocation in a noisy telephone area For instructions on changing One Touch Parameters settings for a One Touch key refer to the Programming Your Speed Dial directory One Touch Faxing section of this han...

Page 49: ...ic redial attempt Available settings are from 1 to 6 minutes Default 3 minutes 3 DIAL TONE DETECT This function allows your fax machine to wait for and detect a dial tone before proceeding with dialin...

Page 50: ...ou can enter a number with up to four digits When this parameter is programmed the fax machine recognizes the access digit when you enter a number and automatically pauses for an outside line before d...

Page 51: ...ays and prints the date month day year or day month year 3 TIME DATE PRINT This function specifies how the time and date are printed on the fax messages you transmit Available settings are do not prin...

Page 52: ...15 The display shows USER LANGUAGE 5 Press the No key to switch to the other installed language 6 To accept the language change press the Yes key 7 Press the Select Function key to finish Answering Mo...

Page 53: ...calls your fax machine rings like a telephone it does not automatically answer You can answer from either an external handset or telephone connected to your fax machine If you pick up the handset and...

Page 54: ...end a fax now press XX the programmed number Memory Reception Mode MEM When set to this mode your fax machine stores received faxes in memory and does not print them out immediately Incoming Call Para...

Page 55: ...r s Distinctive Ring service Your fax machine must be in FAX answer mode and the PBX dial parameter must be set to OFF Other modes TEL TEL FAX or TAD will override Distinctive Ring This feature may no...

Page 56: ...RESULT NG Follow the instructions again from Step 6 8 Press the Yes key to confirm your selection 9 Press the Select Function key to finish Remote Receive User Function 17 This function lets you use a...

Page 57: ...A4 legal 13 legal 14 and OTHER Second Paper Size User Function 14 This function allows you to specify the size of the paper you are using in the optional second paper tray and only appears if that opt...

Page 58: ...ey until the display shows DIAL PREFIX OFF 7 Press the No key The display changes to DIAL PREFIX ENTER 4DIGITS 8 Using the numeric keypad enter the number you normally dial from your PBX to obtain an...

Page 59: ...th of 5 8 148 mm and a minimum length of 5 128 mm Documents cannot be wider than 8 5 216 mm or longer than 14 356 mm Your fax machine can be set to accept documents of unlimited length see your Author...

Page 60: ...thicker than 0 006 0 15 mm Loading Documents To prevent paper jams and problems during operation stack your documents neatly aligning their edges before loading Do not load documents of different size...

Page 61: ...default NORMAL setting works best For documents with normal contrast use NORMAL contrast For documents that are too light use LIGHT contrast For documents that are too dark use DARK contrast 6 Your do...

Page 62: ...e If a person answers the phone ask them to press the Start key on their machine 3 If necessary press the Start key to begin the transmission Below are explanations for some of the messages you may se...

Page 63: ...can dial in real time by picking up the handset or you can press the Hook Voice Request key Redialing If the line is busy or if there is no answer your fax machine waits and then automatically redial...

Page 64: ...Touch keys are programmed for you to program Use the following procedure 1 Load the document 2 Enter the fax number using the numerical keypad 3 Press the Copy key The display shows ONE TOUCH NO xx Th...

Page 65: ...art The display shows PROGRAMMING then DIALING and the fax machine dials the number and sends the fax Receiving Faxes Receiving Faxes Manually If your fax machine is set to the manual receive TEL mode...

Page 66: ...sages stored in the machine s memory print No Paper Reception When your fax machine runs out of paper incoming faxes are stored in the machine s memory The display shows MSG IN MEMORY REPLACE PAPER Lo...

Page 67: ...grammed locations This is one way of reducing the number of unsolicited faxes such as advertisements you receive To use the closed network function follow the instructions below 1 Press the Select Fun...

Page 68: ...fax machine prints a power outage report to inform you of the power failure Use this report to determine which received messages you may have lost and to determine which transmissions you may have to...

Page 69: ...uring a fax communication press the Hook V Request key 2 When the other party answers your request your fax machine emits a repetitive warbling sound The display shows LIFT HANDSET PRESS VOICE REQUEST...

Page 70: ...nter a 16 character Location ID name for each One Touch key To find One Touch keys that are not yet programmed repeatedly press the Search key Faxing is easier when you program frequently used fax num...

Page 71: ...reviously programmed fax number and Location ID 5 After the display clears enter the main fax number Refer to the instructions below To enter numbers use the numeric keypad press once To enter spaces...

Page 72: ...characters are available To enter two successive letters numbers on the same key press the No key to move to the next character To move the cursor to make corrections press the Yes and No keys 8 Pres...

Page 73: ...to the Advanced Operations Confidential Faxes Security Feature section of this handbook Using the One Touch Keys for Dialing To use a One Touch key for dialing just press the appropriate One Touch ke...

Page 74: ...d into it polling reception Refer to the Advanced Operations Polling section of this handbook 6 Report Print key Use this key to print reports or phone lists manually Refer to the Reports section of t...

Page 75: ...Dialing Each fax number you enter or program into your fax machine can be up to 32 digits long There may be situations where you need to dial a number longer than that Or you may want to program port...

Page 76: ...it manually on the numeric keypad 4 Press the Start key to begin sending the fax Auto Dial Faxing Programming Auto Dial Numbers For each Auto Dial number you can enter a fax number up to 32 digits lon...

Page 77: ...e up to 16 characters long Refer to the instructions below To enter numbers use the numeric keypad press once To enter spaces press the 14 Space One Touch key To enter hyphens press the Hyphen key To...

Page 78: ...ution for copies To change to a finer resolution press the Yes key before you press the Copy key For normal office documents Use STD Standard resolution The resolution of this scan is 100 x 200 dpi Fo...

Page 79: ...copying process press the Stop key Using the Manual Paper Feeder Your fax machine s manual paper feeder allows you to make copies on a different type of paper than what you normally keep in the paper...

Page 80: ...is horizontal 4 Adjust the paper guides on the feeder 5 Insert a sheet of paper face up Adjust the guides again to ensure that the paper is straight 6 Press the Copy key refer to the instructions abo...

Page 81: ...he Select Function key 3 Press the 2 BROADCAST FEEDER TX One Touch key The display shows FEEDER TX 4 Press the No key The broadcasting feature allows you to send one document to as many as 89 location...

Page 82: ...4 and 5 as often as necessary to continue selecting locations 8 When you are finished selecting locations press the No key at the SELECT LOCATION S message 9 If you have selected multiple locations y...

Page 83: ...p of fax numbers What is a Group A group is a collection of programmed locations Once you have programmed some One Touch keys or Auto dial numbers you can use these programmed locations to create grou...

Page 84: ...cation a Add To add a One Touch location 1 Press the One Touch key 2 Press Yes to add it to the group To add an Auto Dial location 1 Press Auto Dial 2 Enter the 2 digit Auto Dial number 3 Press Yes to...

Page 85: ...ess the key then the two digit number 01 to 10 for the group 6 Press No twice 7 Press the Start key The fax unit scans the document s into memory and begins transmitting the message 7 After you have c...

Page 86: ...ns in the area code at local rates Relay Faxing is different from group faxing In Group Faxing a fax is sent to a preprogrammed group of locations directly from the fax machine At this writing the OKI...

Page 87: ...for the relay key station you want to use Relay Key Station The relay key station is the fax unit that receives the original fax message and then automatically relays or broadcasts the message to oth...

Page 88: ...ress the No key Then use the numeric keypad to enter the number of the list you want to use 5 Press the Yes key The display shows SELECT LOCATION 6 Select the location of the relay key station Refer t...

Page 89: ...be sent To change the default setting you must adjust the settings for User Function 18 Mem Feeder SW Refer to the Setting Basic Functions User Function Settings section of this handbook Sending a Fax...

Page 90: ...ime you wish the transmission to begin in 24 hour format Examples 8 00 am is 08 00 8 00 pm is 20 00 Sending a Delayed Fax from Memory This is the fax unit s default You can send the fax to multiple lo...

Page 91: ...ng for the time and date you have set before feeding the document and sending the fax Sending a Delayed Fax from Memory 1 Load your documents 2 Press the Select Function key 3 Press the 1 Delayed TX O...

Page 92: ...inue selecting locations repeat Steps 11 and 12 as often as necessary 13 When you are finished selecting locations press the No key when the SELECT LOCATION S message is displayed 14 If you have selec...

Page 93: ...e Fax machines are often placed in public places where everyone can look through the received faxes If you are communicating with another Oki fax capable unit you can use the confidential fax feature...

Page 94: ...mailbox number To continue programming mailboxes go back to step 5 When you are finished press the Select Function key Creating a Personal Confidential Mailbox The OKIFAX 5250 has eight personal confi...

Page 95: ...ay shows PERSONAL BOX NO 5 Using the numeric keypad enter the number of the mailbox 1 to 8 you want to modify 6 The display asks you to confirm the box number Press the Yes key if the number is correc...

Page 96: ...efore you can modify or delete it 1 Press the Select Function key 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING 3 Press 5 on the numeric keypad The display shows 5 PERS...

Page 97: ...ments 2 Press the Select Function key 3 Press the 3 Confidential TX One Touch key The display prompts you to enter the number of a confidential mailbox on the receiving fax machine 4 Using the numeric...

Page 98: ...Each time your fax machine receives a confidential message it automatically prints a confidential reception report that tells you which mailbox number received the message To print a received confide...

Page 99: ...details Polling There are two types of polling standard and bulletin What is Standard Polling Normally when you send faxes you load documents select a location and then press the Start key to begin tr...

Page 100: ...boxes so that you can easily change the document available for polling Sending Documents Requested by Another Fax Machine Polling Transmission 1 Load your documents 2 Press the Select Function key 3...

Page 101: ...he numeric keypad dial as you would on a normal telephone 5 Press the Start key Your fax machine begins polling the remote fax machine Fax on Demand Bulletin Polling This feature is similar to standar...

Page 102: ...lbox 10 Press the Yes key to confirm your entry 11 The fax machine then asks you to enter another mailbox number To continue programming mailboxes go back to step 5 When you are finished press the Sel...

Page 103: ...s performing a broadcast transmission The broadcast is going to twelve different locations It has completed the transmissions to the first three locations and is just starting on the fourth You need t...

Page 104: ...Your fax machine s dual access feature allows you to load and prepare to transmit send a document while your fax machine is receiving or sending another fax from memory This feature increases your pro...

Page 105: ...Handbook 105 What You Can Do While Making Copies While your unit is making copies you can Continue to receive faxes while copies are printing if your unit is set to receive faxes into memory...

Page 106: ...you were communicating with DISTANT STATION ID If you were sending a fax the telephone number or the Location ID is printed If you were receiving a fax the remote fax machine s Personal ID or its tele...

Page 107: ...VITY REPORT 3 Press the Yes key The report prints How to Interpret Refer to What information does it provide for this report For information on Communication Codes and Result Codes refer to Codes Used...

Page 108: ...is report is a confirmation of the entries you have made while programming a multiple location transmission broadcast Each time you program a multiple location transmission broadcast your fax machine...

Page 109: ...machine Current dial parameter settings Confidential Reception Report What is it This report is an automatically printed notice that your fax machine has received a confidential message into a mailbo...

Page 110: ...ins the information provided in this report Here is a list of the User Functions Refer to the Setting Basic Features User Function Settings section of this handbook for further information User Functi...

Page 111: ...on report after every transmission 1 Press the Select Function key 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING Message Confirmation Report MCF What is it This report...

Page 112: ...OFF appears in the display 6 Press the Yes key to confirm your selection The name of the next function setting appears in the display 7 Press the Select Function key to finish On Demand Manual After t...

Page 113: ...h key The One Touch Parameter settings for each One Touch key A listing of all of the One Touch keys and Auto Dial codes included in each group How to Print 1 Press the Select Function key 2 Press the...

Page 114: ...red in the fax machine s memory are erased These items are usually faxes in personal boxes and faxes not printed because there was no paper in the machine The information in this report can help you i...

Page 115: ...ial message into a mailbox Configuration Report Refer to the Using 6 Report Print One Touch Key section below Message Confirmation Report You can set your fax machine to print a message confirmation r...

Page 116: ...Or Enter 2 for BROADCAST MCF Broadcast Confirmation Report Enter 3 for PHONE DIRECTORY Enter 4 for CONFIGURATION The PROTOCOL DUMP report contains information meaningful only to service technicians 4...

Page 117: ...ation was completed successfully PUNIT This error code indicates a problem with the printing unit Contact service Refer to the Service and Support section of this handbook R_JAM A paper jam occurred i...

Page 118: ...x machine beeps the red Alarm indicator lights and DOCUMENT JAM appears in the display If the jammed document looks as if it is positioned straight in your feeder press the Stop key to try to feed the...

Page 119: ...w If you experience paper jams often the type of paper you are using may be the problem For best results select paper developed specifically for photocopying or laser printing Be sure to fan the paper...

Page 120: ...five 5 minutes Never expose the image drum unit to direct sunlight Never touch the surface of the green drum inside the image drum unit 4 Pull out any paper you see jammed inside the machine 5 Pull o...

Page 121: ...way back into the fax machine 9 Place the image drum unit back into your fax machine To make sure that the image drum is positioned correctly press down firmly on both of the locations on the drum ma...

Page 122: ...he paper out Do not force the paper you could damage the mechanism or leave paper fragments in it Printing a Cleaning Page If you notice repeating marks or imperfections on your printouts try printing...

Page 123: ...the type of documents you usually receive or copy A toner cartridge will print about 2 000 letter size pages at a typical print coverage of 4 equivalent of CCITT No 1 test chart The first toner cartr...

Page 124: ...unit Dispose of it in the plastic bag you received with your new cartridge 4 Remove the new toner cartridge from its package and gently shake it from side to side to distribute the toner Then carefull...

Page 125: ...ease the toner 7 Using the cleaning wipe provided with your new toner cartridge gently wipe back and forth across the full length of the LED array Let the array dry completely 8 Close the copy stacker...

Page 126: ...causes permanent stains Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water Using heated water will make removing the stain much more difficult Working...

Page 127: ...ain much more difficult The CHANGE DRUM SOON Message The CHANGE DRUM SOON message is a warning that the image drum cartridge in your fax machine may be approaching the end of its usable life which is...

Page 128: ...e when you replace the image drum The life of an image drum depends on a number of factors including temperature and humidity the type of paper you use and the number of pages per job Replacing the Im...

Page 129: ...e drum marked PUSH 6 Install a new toner cartridge Remove the new toner cartridge from its package and gently shake it from side to side to distribute the toner Then carefully peel the white plastic t...

Page 130: ...your new toner cartridge gently wipe back and forth across the full length of the LED array Let the array dry completely 10 Close the copy stacker and push down until you hear the copy stacker click i...

Page 131: ...ey The display shows DRUM COUNT 3 Press the Yes key to clear the image drum unit counter 4 Press the Select Function key to finish Display Panel Messages This section lists the status and error messag...

Page 132: ...OPEN The stacker cover is not closed Press down firmly on the cover to make sure it is closed and latched on both sides DOCUMENT JAM FAX CONFIRM AND STOP A document to be faxed or scanned has jammed i...

Page 133: ...while feeding into the printer Check the paper path and remove any jammed paper Refer to the Problem Solving Clearing a Paper Jam section of this handbook If you run out of paper while printing a fax...

Page 134: ...unit counter 3 Press the No key The display shows the scanning unit counter 4 Press the Select Function key to finish Problem Checklist Your fax machine is a complex machine with many features and fun...

Page 135: ...eck the power cord and wall outlet Make sure that your telephone line not your external telephone or handset is connected to the LINE outlet on the back of your fax machine Refer to the Installation C...

Page 136: ...ng code to tell your machine to wait for a dial tone If you have frequent problems communicating with a particular remote fax machine try programming the number into one of your One Touch keys and the...

Page 137: ...machine to make sure it is working properly Then ask them to send the fax again If you still have a problem try making a copy of a document on your machine to make sure it is working properly If blotc...

Page 138: ...gently wipe the lens surface of the LED array with a soft pad moistened with rubbing alcohol and then see if the machine works properly Refer to the Problem Solving Replacing the Toner Cartridge sect...

Page 139: ...achine Also your fax machine must be programmed for PBX operation before it will work Refer to the Setting Basic Features Connecting to a PBX section of this handbook You want to answer an external te...

Page 140: ...location and try turning Echo Protection on for that One Touch key This helps the machine overcome noise and echo problems on the phone line To do this 1 Press the Select Function key 2 Press the 9 Us...

Page 141: ...se ultraviolet light Identifying Your Current Firmware Version You may be asked for the firmware version number if you call for service Your Authorized OKIDATA Service Dealer will work with you to ide...

Page 142: ...achines are often placed in public places where everyone can look through the received faxes If you are communicating with another Oki fax capable unit you can use the confidential fax feature The rec...

Page 143: ...splay shows 08 CLOSED NETWORK nnn Where nnn is the current setting of this function The settings are RX T R or OFF 5 Press the No key until the setting you want appears in the display RX limits recept...

Page 144: ...machine in a dust free location away from direct sunlight Do not plug your fax machine into a power source shared by equipment that produces electrical noise i e air conditioners etc Leave electronic...

Page 145: ...ng your OKIFAX always disconnect the telephone line before disconnecting the power cord then reconnect the power cord first This unit is not designed to be used in parallel with any other telephone de...

Page 146: ...d with soap and cold water Using heated water will make removing the stain much more difficult Emergency First Aid If toner is swallowed Dilute by giving two glasses of water and induce vomiting by ad...

Page 147: ...chine so you can describe your problem accurately Much of this information is valid for the United States and Canada only Okidata is firmly committed to the satisfaction of our customers If you have a...

Page 148: ...immediate assistance with Basic Operating Procedures Sales and Service Referrals Parts and Consumable Referrals Product Information Customer Service Representatives are not trained to provide assista...

Page 149: ...on Refer to the Reports Message Confirmation Report section of this handbook Available settings are ON default and OFF User function settings allow you to customize the general operation of your fax m...

Page 150: ...s outside your network select T R If you only want your fax machine to refuse to receive faxes from outside your network select RX Available settings are OFF default T R and RX 04 IMAGE IN MCF When a...

Page 151: ...s are 20 SECONDS or 35 SECONDS default 11 RING RESPONSE This function controls how long your fax machine waits before answering an incoming telephone call The available settings are 1 RING default 5 S...

Page 152: ...hine language configuration you purchased 16 INCOMING RING This function controls the telephone ringing sound your fax machine makes when a call comes in When set to off it does not ring during incomi...

Page 153: ...FF default 00 11 22 33 44 55 66 77 88 99 and 18 MEM FEEDER SW The fax unit is set to scan documents in and transmit them from memory This function controls how manual feed transmissions are performed...

Page 154: ...2 digit number of the function you want to change The display shows the name of the selected function 5 Repeatedly press the No key until the setting you want appears in the display If you are changi...

Page 155: ...ur fax machine to detect a busy tone when sending a fax Available settings are ON and OFF Default ON Dial Parameter Settings These functions allow you to control the way your fax machine dials telepho...

Page 156: ...andbook for instructions on changing this setting Available settings are ON and OFF Default OFF 7 AUTO START When this function is turned on your fax machine automatically dials as soon as you press a...

Page 157: ...2 The display shows 2 DIAL PARAMETER 4 Press the Yes key until the display shows the dial parameter you want to change 5 Repeatedly press the No key until the setting you want appears in the display...

Page 158: ...ge 5 NO TONER MEM RX When this function is on your fax machine automatically receives messages in memory when it is low on toner In many cases service function settings greatly change the way your fax...

Page 159: ...and even spaces within letters such as e and o However drawings and photographs have a much higher black density sometimes approaching 100 The higher a page s black density the more slowly a fax mach...

Page 160: ...ception CCITT See ITU T CCD CIS Charged coupled device The scanning mechanism used in some fax machines The CCD reads fluorescent light bouncing off a document Compatibility The term compatible descri...

Page 161: ...ip thereby becoming firmware The computer program is written into the PROM electrically at higher than usual voltage Digital Using the binary system i e either 0 or 1 to describe everything so that 0...

Page 162: ...Sending one fax to multiple locations Document is scanned once then transmitted to multiple locations using a combined list group of programmed numbers Different from relay broadcasting where one fax...

Page 163: ...ceiving confidential faxes Also referred to as confidential mailbox and personal mailbox MH Modified Huffman the standard ITU T Group 3 data compression method A one dimensional coding scheme that com...

Page 164: ...FP Device that takes on two or more functions generally associated with individual peripherals and combines these into one product or in a linked series of modules A multifunction printer might combin...

Page 165: ...to another fax machine of the same make and model See also TCR Receiver ID See Station ID PBX or PABX Private branch exchange privately owned telephone equipment serving a particular building busines...

Page 166: ...munication REN See Ringer equivalence number Resolution The resolution of documents transmitted or copied by fax machines is measured by the number of horizontal H and vertical V lines per inch lpi th...

Page 167: ...mode is Group 3 compatible not the more limited proprietary version TCR Transmit confirmation report this provides proof that your fax machine did send the document you set for transmission Printed af...

Page 168: ...unit the resolution setting the content of the document the encoding technique and the condition of the phone line clean noisy etc Any change in any one of these five conditions will affect the speed...

Page 169: ...number 26 parameters 54 56 Canceling messages in memory 66 Chain dialing 75 76 Change drum soon message 127 Cleaning page 122 Closed network 43 Symbols 1 st paper size setting 46 2 nd paper size setti...

Page 170: ...ng machine 21 external handset option 22 external telephone 21 power 24 telephone line 20 Control panel 31 35 40 41 Copy key 32 number of copies 78 resolution 78 Copying 78 80 Counter display key 37 C...

Page 171: ...17 End of session tone 38 ERR report 42 Error correction mode setting 48 messages 132 141 tones 38 F Fax ID 26 identification 25 on demand 101 Fax telephone auto switch mode 53 Faxes confidential 93 9...

Page 172: ...t 118 Jams paper 119 122 Junk faxes rejecting 67 69 K Keypad 29 34 L Labels one touch 33 Language changing 52 setting 46 LED printhead 30 LEDs alarm 34 Loading documents 60 62 Loading paper 18 20 Loca...

Page 173: ...ouch keypad 28 33 36 38 keys programming 36 70 72 using 73 labels 33 parameters setting 48 Options 10 148 P Paper full mark 19 jams clearing 119 122 loading 18 20 manual feeder 79 80 path icon 28 size...

Page 174: ...solving 118 141 Programming 41 date and time 25 fax ID 26 groups 84 85 one touch keys 70 72 shortcuts 64 65 Pulse Tone selection 49 R Real time dialing 63 Receiving faxes 65 67 in memory 66 manually 6...

Page 175: ...6 Safety information 11 Search 84 key 32 dialing 63 Second paper size 57 Second paper tray 10 Security 142 143 Select function key 32 Sender ID 25 43 Sending a fax single location 61 65 Serial number...

Page 176: ...ransmissions stopping 64 Transmit mode default 43 preparation 103 resolution key 34 TSI print setting 51 Type of original key 34 U Unique key 34 Unpacking 12 13 Unsolicited faxes 67 69 User function s...

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