MANAGING USERS, CONTACTS, AND RECIPIENTS
42
FaxFinder
®
Fax Server FF240-IP, FF240, FF440, FF840 Administrator Guide
To add a personal contact:
1.
Click
Contacts
.
2.
Click
Add
.
3.
Enter the contact's name, fax number, phone number, and organization.
4.
Click
Save
.
Exporting a Contact List
If you are moving from one FaxFinder to another, you can export the contact list in the correct format from the old
unit and import it into the new one. Otherwise, you need a properly formatted CSV file.
1.
Click
Contact
. To export global contacts, click
Global.
2.
Click
Export
and then click
Save
.
3.
Browse to a destination and enter a file name. Leave the default Save as file type set to
.csv Document
.
4.
Click
Save
or
OK
depending on your browser.
Deleting Global or Personal Contacts
To delete contacts:
1.
Click
Contacts
. The Personal contact page appears. To delete global contacts, click
Global
.
2.
Click
Delete All
to permanently delete all entries in the contacts list. Click
Delete
,
, for an individual
contact to permanently delete that entry.
3.
Confirm the deletion when prompted.
Editing Contacts
To edit a contact record:
1.
Click
Contacts.
2.
Click
Edit
,
, for the contact you want to edit.
3.
Make changes and click
Save.
Groups
Using Groups to Organize Contacts
Groups are collections of multiple contacts that you can use for mass faxing. When you send a fax to a group, it is
sent to every contact in the group.
To view groups:
Click
Contacts > Personal Groups
to view the current user's groups.
Click
Contacts > Global Groups
to view the groups available to all users.
Click
Contacts > Personal Groups
to view the current user's groups.
Click
Contacts > Global Groups
to view the groups available to all users.
Click
Contacts
and select
Personal Groups
to view the current user's groups.
Click
Contacts
and select
Global Groups
to view the groups available to all users.
