Minolta Minoltafax 1300 User Manual Download Page 7

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ONTENTS

Minoltafax 1300

9 Maintenance and Troubleshooting

9.1 Cleaning the Machine

9.1.1 Cleaning the Transport Rollers 1 and 2

9.2 Cleaning the Printer

9.3 Cleaning the Platen Roller

9.4 Removing a Paper Jam

9.5 Power Failure

9.6 Fax Error

9.6.1 General

9.6.2 Transmission

9.6.3 Receiving

9.6.4 Error LED

100

9.6.5 Connected Telephone

100

9.6.6 Problems with a connected Answering Machine

101

9.7 Printer Error

101

9.7.1 Paper Loading Problems

102

9.7.2 Print Quality Problems

103

9.7.3 Cleaning the Printer Head

104

9.8 Error Codes in Reports

104

10 Specifications

105

Summary of Contents for Minoltafax 1300

Page 1: ...The essentials of imaging www minoltaeurope com User Manual Minoltafax 1300...

Page 2: ...2 2 Location 10 2 3 Description of the Parts 12 2 4 The Ink Cartridge 15 2 4 1 Ink Footprint 16 2 4 2 Ink Save Mode 16 2 4 3 Opening the Transmission Unit 17 2 4 4 Installing the Ink Cartridge 17 2 5...

Page 3: ...3 Changing One Touch Key Numbers or Speed Dial Numbers 36 3 6 4 Deleting One Touch Key Numbers or Speed Dial Numbers 37 3 7 ECM Mode 38 3 7 1 Changing the ECM Mode setting for one Transmission 38 3 8...

Page 4: ...ialling Using the One Touch Keys 53 4 2 3 Dialling Using the Speed Dial 54 4 2 4 Manual Dialling Using the Line Monitor 54 4 3 Delay Transmission Timer 55 4 3 1 Deleting Delay Transmission 55 4 3 2 Ch...

Page 5: ...Polling Receiving 63 5 5 Timer Polling Receiving 64 5 5 1 Deleting Timer Polling Receiving 64 5 5 2 Changing Timer Polling Receiving 65 5 6 Memory Receiving 65 5 6 1 Memory Capacity 65 5 7 Reducing th...

Page 6: ...Pin Assignment for the RS 232C Cable 77 7 2 2 Modem Specifications 77 7 2 3 Entering Modem Commands with the Computer 78 7 2 4 Switching Computer Fax Mode Scanner Mode and Printer Mode on 80 7 2 5 Te...

Page 7: ...4 Removing a Paper Jam 96 9 5 Power Failure 98 9 6 Fax Error 98 9 6 1 General 98 9 6 2 Transmission 98 9 6 3 Receiving 99 9 6 4 Error LED 100 9 6 5 Connected Telephone 100 9 6 6 Problems with a conne...

Page 8: ...authorised for use in the public telephone network and is compatible to other fax machines of the communication standard 3 The Minoltafax 1300 was manufactured to the same high quality standards as i...

Page 9: ...of a fax transmission you will hear shrill sounds Those sounds are the so called hand shaking and function as an introduction sequence before the actual transmission just as interlocutors often intro...

Page 10: ...switched on and program the correct user data Do not unscrew any parts if not specifically requested in this manual If there should be any problems please inform your technical service Never open the...

Page 11: ...ITU T 30 Last Number Redial Automatic call initiation Automatic dialling facilities Automatic multiple repeat dial attempts Series connection for Off Hook detection Memory dialling Any other usage wil...

Page 12: ...s connected in parallel with the facsimile it must be set on Tone dialling DTMF mode only 9 When connecting a telephone onto the same line or PBX extension as this facsimile the serial socket on the L...

Page 13: ...uld be disposed of in a safe manner Under no circumstances should the cut off plug be inserted into a socket outlet as a serious electric shock may occur If you are not sure how to do this get help fr...

Page 14: ...oltafax 1300 include scanning of originals into the memory for delayed transmission allowing simultaneous reception of fax messages and vice versa Ink jet printing using plain paper with ink save mode...

Page 15: ...GENERAL 8 Minoltafax 1300...

Page 16: ...2 1 Unpacking Please check whether the contents are complete 1 Machine 2 Telephone cable Great Britain and Germany only 3 Document feeder 4 Printer Driver Disk 5 Manual Great Britain and Germany only...

Page 17: ...e sheets Keep all covers closed when the machine is in standby If any cover is opened no transmission or reception is possible If any cover is opened during sending or receiving the procedure is inter...

Page 18: ...INSTALLATION Minoltafax 1300 11 The pictures below show the space required for the replacement of the consumables and the proper function of the machine...

Page 19: ...INSTALLATION 12 Minoltafax 1300 2 3 Description of the Parts 1 Cover latch 2 Paper guide 3 Paper cassette 4 Document feeder 5 Document guide 6 Document output 7 Paper output 8 Operation panel...

Page 20: ...INSTALLATION Minoltafax 1300 13 1 Printer interface 2 Volume switch for line monitor 3 Telephone terminal 4 RS 232C interface...

Page 21: ...INSTALLATION 14 Minoltafax 1300 1 Document sensor 2 Transport roller 1 3 Transport roller 2 4 Document release lever...

Page 22: ...e data cable connecting the machine with the cartridge holder always runs in smooth bends You should use the following cartridges for best results Minolta No 4961 490 Minolta No 4961 640 FXP C02 black...

Page 23: ...f the machine runs out of ink the mark slowly becomes lighter If a certain degree of grey is reached the machine recognises the value and the display shows INK EMPTY This is the latest point to replac...

Page 24: ...rrows Open the transmission unit 2 4 4 Installing the Ink Cartridge Follow this procedure for black and color cartridges Make sure the machine is turned on Open the transmission unit To exchange an in...

Page 25: ...the holder becomes visible through the gap in the cartridge Push the green lever up to lock the cartridge in position F Let go of the lever immediately after pushing it up The cartridge holder may mo...

Page 26: ...se the Minoltafax as a color printer for you computer If the machine receives a fax message while you are changing the cartridge it is stored in the memory Press PRINTER RESET to print the fax message...

Page 27: ...AMP Lights when the unit is set to AUTO reception mode 4 ERROR LAMP Flashes if a communication error occurs 5 INK SAVE LAMP When this lamp is lit ink usage is reduced and the print out is lighter 6 LC...

Page 28: ...PRINTER KEY Press this key to select the FAX or PRINTER mode 18 COPY KEY Press to make a copy and to issue the list report 19 START KEY Press to start transmission or manual reception Press to store t...

Page 29: ...hone cable to the wall Connect the other end of the telephone cable to the socket in the machine Connecting the Interface Cable The RS 232C and Centronics interface cables are available as optional eq...

Page 30: ...new machine remove the protection tape Push the lever to the left for normal paper 64 90 g m and to the right for thicker paper Close the transmission unit 2 7 2 Filling the Paper Cassette Push the l...

Page 31: ...ft paper guide Press PRINTER RESET to feed the first sheet If the machine runs out of paper during a print job the display shows CHECK PAPER Refill the paper and press PRINTER RESET F If required set...

Page 32: ...ates you should make two copies on normal paper to ensure no ink stains remain on the paper transport rollers Mind that acetates may melt if they are exposed to heat If you use special papers the resu...

Page 33: ...e power socket in the wall Mind the safety notes in chapter 1 F Always leave the machine on for at least three seconds before turning it off again It may be seriously damaged otherwise When the machin...

Page 34: ...ng digit and press DELETE one touch key 8 to remove it Then enter the correct digit Enter spaces by pressing SPEED DIAL These spaces have no effect on the programming they just raise the legibility of...

Page 35: ...ns are arranged in three groups Within the fields the keys have the functions shown below Group 1 Group 2 Group 3 ABCDE abcde 12345 FGHIJ fghij 67890 KLMNO klmno PQRST pqrst UVWXY uvwxy Z z When enter...

Page 36: ...lect individual letters e g from A to B 4 Move the cursor in one field to the left to select individual letters e g from B to A 0 Enter spaces One touch key 5 or Move the cursor in the area 1 one posi...

Page 37: ...ENTERING DATA 30 Minoltafax 1300 Example To enter MINOLTA press the following keys Letter Keys M OT 6 I OT 6 N OT 6 O OT 6 L OT 6 T OT 6 A OT 6 Now press SET...

Page 38: ...e PIN code on a credit card Setting the line type determines how your fax machine obtains an outside line when it operates in a PBX system The following procedure describes how to set your password yo...

Page 39: ...and a telephone number you want to change now delete the old information first digit by digit using one touch key 8 DELETE Make sure to set the correct dialling method To change it follow the procedur...

Page 40: ...isplay 1 Press MENU 8 times 8 SET MODE 2 Press SET 1 TIME SET 3 Press SET Enter the current date and time 20 Feb 97 12 00 4 Press SET 23 Mar 97 12 00 5 Press SET A beep confirms the entry 2 STATION CO...

Page 41: ...ouch keys 1 8 e g 2 If you do not press any key the currently selected key is programmed O T No 2 4 Press SET z ABCDE 5 Enter the name of the other party up to 16 digits ABCDE ABCDE 6 Press SET z 7 En...

Page 42: ...a two digit speed dial number e g 0 2 If you do not press any key the currently selected speed dial number is programmed S D No 02 4 Press SET z ABCDE 5 Enter the name of the other party up to 16 digi...

Page 43: ...T No 2 3 Press SET MILLER CHANGE Press SET once more MILLER ABCDE 4 Press DELETE to delete the old name and enter the new name ELRO VWXYZ 5 Press SET 0511 74040 6 Press DELETE several times to delete...

Page 44: ...key No 2 Description Display 1 Press MENU twice SET O T No 1 2 Press the desired one touch key 2 O T No 2 3 Press SET PETERS CHANGE Press MENU PETERS CANCEL 4 Press SET A beep confirms the entry To ch...

Page 45: ...a whole page For permanent changes in this setting use software switch No 24 cf Programming User Software Switches For temporary changes in this setting follow the procedure given below 3 7 1 Changin...

Page 46: ...WARD OFF 3 Press MENU to select the mode FORWARD AUTO 4 Press SET to confirm the selection Three selections are available OFF the machine returns to stand by mode AUTO proceed with step 5 MAN proceed...

Page 47: ...to send the incoming fax messages to a remote fax machine controlling the process from the remote machine For this proceed as follows Dial the number of your Minoltafax 1300 from the remote machine It...

Page 48: ...ENTERING DATA Minoltafax 1300 41 Signal Tones...

Page 49: ...dby mode F Use the fax software to switch the power save mode off if you want to operate the machine in fax mode scanner mode or printer mode 3 10 Redial If a transmission fails the Minoltafax 1300 au...

Page 50: ...pages with the actual number of pages sent and makes a note in the transmission report if the numbers do not correspond The factory setting for the report is off cf Programming User Software Switches...

Page 51: ...ser Software Switches To change the user switch settings follow the procedure given below Description Display 1 Press MENU 8 times 8 SET MODE 2 Press SET 1 TIME SET 3 Press MENU twice 3 FEATURE SW 4 P...

Page 52: ...t 3 4 minute intervals 00 01 02 03 11 OFF 1time 2times 3X 11times 03 06 Number of automatic redial attempts after regular transmission attempt using manual one touch or speed dialling polling receptio...

Page 53: ...ing music 01 13 Power save 00 01 OFF ON 01 16 Voice response for fax telephone and answer mode 00 01 OFF ON 01 17 Key operation beeps 00 01 02 OFF ON LOW ON HIGH 02 20 Header print Determines whether...

Page 54: ...01 02 OFF No report issued ON after each transmission ON when an error occurs 00 32 Timer transmission report 00 01 02 OFF No report issued ON after each transmission ON when an error occurs 00 33 Ti...

Page 55: ...or manual sending and receiving 00 01 OFF need to press START for manual transmission and reception ON no need to press START for manual transmission and reception 01 55 The compression only vertical...

Page 56: ...h If the feeding length exceeds 1500 mm the Minoltafax recognises a document jam and interrupts the reading process Use yellow yellow green or light blue colors for information you do not want to be t...

Page 57: ...ent paper sizes less than 148 mm width or less than 148 mm length paper that is too light folded torn wrinkled damp rough or curled paper chemically treated and pressure sensitive paper metallic or te...

Page 58: ...mission If you want to send more than 20 sheets place the additional sheets in the document feeder during the transmission If the paper is curled or the sheets stick to each other several pages may be...

Page 59: ...oftware Switches switch No 27 and 28 CONTRAST HALF TONE allows three adjustments NORMAL The document is transmitted as normal print LIGHT Documents that are too light are transmitted darker GREY SCALE...

Page 60: ...aper guides STD NORMAL 2 If necessary adjust the resolution and the contrast STD NORMAL 3 Dial the telephone number 0511 234567 4 Press START TRANSMITTING F If you are dialling from a PBX system remem...

Page 61: ...Display 1 Place the document in the document feeder and adjust the paper guides STD NORMAL 2 If necessary adjust the resolution and the contrast STD NORMAL 3 Lift the receiver of the connected teleph...

Page 62: ...eeder up to 20 pages If necessary adjust the resolution and the contrast Description Display 1 Press MENU 3 times 3 TIMER 2 Press SET TIMER Tx 3 Press SET once more START TIME z 4 Enter the desired tr...

Page 63: ...MER Tx 3 Press SET CANCEL 4 Press MENU to select CHANGE CHANGE 5 Press SET START TIME 23 30 6 Press DELETE to delete the wrong transmission time START TIME z 7 Enter the new transmission time START TI...

Page 64: ...face down in the document feeder If necessary adjust the resolution and the contrast Description Display 1 Press START 0 NOW 1 LATER 2 Press 1 If you enter 0 continue with step 5 START TIME z 3 Enter...

Page 65: ...re two methods for this operation secure polling and open polling In case of secure polling a 4 digit password can be programmed and another Minoltafax 1300 can poll the transmission All other group 3...

Page 66: ...document from the document feeder Make the photocopies and replace the document in the document feeder for polling transmission If the password of the receiver has only three digits replace the first...

Page 67: ...NG Tx 4 6 Overseas Transmission When you transmit documents over long distances disturbances in the telephone line may cause errors in the transmission To eliminate this type of error you can reduce t...

Page 68: ...the reception mode is set 1 Manual receiving mode is selected when neither the AUTO nor the ANSWER LED is lit 2 When the telephone rings lift the receiver If software switch No 54 is ON the machine au...

Page 69: ...ce response when the fax telephone recognition is on 5 3 Combination with an Answering Machine ANSWER The Minoltafax 1300 can be combined with an answering machine When set to answer mode the machine...

Page 70: ...you have programmed the machine accordingly it will poll a document from a programmed sender Description Display 1 Press MENU 1 POLLING 2 Press SET POLLING RX 3 Press SET PARTY 4 Enter the desired tel...

Page 71: ...desired transmission time START TIME 17 00 6 Press SET PARTY 7 Enter the desired telephone number 123456 8 Press SET A beep confirms the entry TIMER Rx 17 00 If you have entered a wrong number press o...

Page 72: ...UFZEIT 13 00 5 6 Memory Receiving The Minoltafax 1300 receives data in the memory if the machine runs out of paper or ink during the reception In this case the display shows Rx IN MEMORY alternating w...

Page 73: ...setting is 90 To change the setting follow these steps Description Display 1 Press MENU 8 times 8 SET MODE 2 Press SET 1 TIME SET 3 Press MENU to select FEATURE SW 3 FEATURE SW 4 Press SET 00 DIAL MO...

Page 74: ...nt To avoid this cf Reducing the Received Pages 5 8 Selective Receiving With this function you can limit the number of possible senders of fax messages to the ones programmed as speed dial or one touc...

Page 75: ...RECEIVING 68 Minoltafax 1300...

Page 76: ...ription Display 1 Place the original in the document feeder and adjust the paper guides STD NORMAL 2 If necessary adjust the resolution and the contrast STD NORMAL 3 Press MENU 4 times 4 PAGES 4 Press...

Page 77: ...F Description Display 1 Press MENU 5 times 5 REDUCTION 2 Press SET REDUCTION OFF 3 Press MENU to select the desired reduction rate REDUCTION 90 4 Press SET A beep confirms the entry 23 Mar 97 12 00 Th...

Page 78: ...e to the socket of the Minoltafax and fasten it with the holders 3 Connect the other end of the cable to the computer 4 Turn the computer on and connect the power cable of the Minoltafax 5 Install the...

Page 79: ...ct printer type and press OK button To install the printer driver under Windows 3 1x 1 Start Microsoft Windows 2 Insert the disk into drive A or B 3 In the Program Manager choose Run from the File men...

Page 80: ...lick on Properties 7 Click on Details 8 Click on Setup In the window that appears you can set the various settings of the printer driver Setting under Windows 3 1x 1 Install the printer driver 2 Doubl...

Page 81: ...er Mode Description Display Press FAX PRINTER to switch between the modes The display shows the following FAX PRINTER messages PRINTER READY Press FAX PRINTER to change back PRINTER FAX 23 Mar 97 12 0...

Page 82: ...eption Polling reception and transmission Available Only memory reception FAX modem Available Print out is not available in scanner mode Auto progress for Tx and Rx Available Only memory reception FAX...

Page 83: ...an be used as a computer fax modem a printer or a scanner In combination with the programs named above the compatibility allows a data exchange rate of 19 200 bps between the computer and the Minoltaf...

Page 84: ...terface cable must have the following assignments 7 2 2 Modem Specifications The Minoltafax 1300 has the following protocol specifications Standard EIA 578 Class 1 Fax Modem no data modem included Spe...

Page 85: ...Pulse dial set R PSTN access form PABX extension T Tone dial set Pause E 0 No return command echo E1 1 Return command echo H 0 Hook ON M 0 Monitor speakers always OFF M0 1 Speaker is turned OFF by de...

Page 86: ...ormal mode FTS n none n x 10ms interval A none Repeat previous command ERROR B 0 ITU T mode selection OK 1 Bell mode selection ERROR DS none Dial the number automatically which is memorised in the Mod...

Page 87: ...e and Printer Mode on Description Display 1 Press MODEM SCANNER MODE SET 2 Press SET MODEM MODE 3 Press MENU to switch between SCANNER MODE and MODEM MODE MODEM MODE computer fax mode SCANNER MODE com...

Page 88: ...f the recommended fax software programms not included in the delivery must be installed in your computer When you have installed the software you can check if it is working properly by scanning a docu...

Page 89: ...ODE 3 Press MENU to select MODEM MODE MODEM MODE 4 Press SET A beep confirms the entry Sending 5 Start the transmission from your computer SENT Receiving RECEIVING The Minoltafax must be set to manual...

Page 90: ...int them immediately Description Display 1 Press MODEM SCANNER MODE SET 2 Press SET MODEM MODE 3 Press MENU to select SCANNER MODE SCANNER MODE 4 Press SET A beep confirms the entry 23 Mar 97 12 00 5...

Page 91: ...contrast half tone If you select SUPER the resolution FINE is selected automatically STD NORMAL 7 Scan the document with the manual reception of the computer software STD NORMAL During operation in sc...

Page 92: ...broadcast report and software switch list 8 1 Activity Report Printing Display 1 Press MENU 8 times 8 SET MODE 2 Press SET 1 TIME SET 3 Press MENU 3 times 4 ACT REPORT 4 Press SET ACT REPORT ON 5 Pres...

Page 93: ...ort is printed daily at this time If no operation was performed during the interval no report is printed You can also set the machine to print no report at all For this follow the procedure below Desc...

Page 94: ...REPORTS Minoltafax 1300 87 8 2 One Touch and Speed Dial List Printing Display 1 Press MENU twice 2 O T S D SET 2 Press COPY O T S D LIST 3 Press STOP to return to standby mode...

Page 95: ...his list to check the correct programming before closing the process For instructions cf Chapter 4 4 8 3 1 Broadcast Report The broadcast report is only accessible with software switch No 35 If the sw...

Page 96: ...the current state of the software switches How to change the settings is described in chapter 3 section Programming User Soft Switches Printing Display 1 Press MENU 8 times 8 SET MODE 2 Press SET 1 TI...

Page 97: ...rror messages are given in chapter Maintenance and Troubleshooting The factory setting for this switch is OFF 8 6 Timer Transmission Report The timer transmission report is only accessible with softwa...

Page 98: ...g report is only accessible with software switch No 33 The switch has two ON positions and one OFF position If ON 01 is selected a report is printed after each transmission If ON 02 is selected a repo...

Page 99: ...REPORTS 92 Minoltafax 1300...

Page 100: ...with a soft dry cloth to achieve good results F Never use alcohol or solvents Always pull the power plug before cleaning the machine 9 1 1 Cleaning the Transport Rollers 1 and 2 Open the operation pan...

Page 101: ...AND TROUBLESHOOTING 94 Minoltafax 1300 Make sure the rollers are completely dry after cleaning Damp or wet rollers may cause paper jams F You should use the MINOLTA cleaning kit No 8918 561 to clean...

Page 102: ...ents inside the printer Clean the printer with a textile tissue not with a paper tissue Never touch the printer head Do not submerge the printer in water F Take care that the cloth does not get caught...

Page 103: ...eral copies until the paper remains clean Cleaning the Outer Covers Clean the outer covers with a slightly damp cloth or a mild detergent if necessary 9 4 Removing a Paper Jam If a paper jam or a docu...

Page 104: ...art remains inside the machine open the transmission unit and remove the paper Make sure the paper does not touch the printer head damaging it Check if ink stained the plate roller and clean it if nec...

Page 105: ...rease the damage and run the risk of an electric shock 9 6 1 General Symptom Possible Cause Solution Unit does not operate AC plug may not be connected to electrical outlet The display indicates CHECK...

Page 106: ...in the sheet feeder Received copy is not clear The ink cartridge may be exhausted INK SAVE key may be set to ON Received copy is blank Ink cartridge may be exhausted Install a new ink cartridge and p...

Page 107: ...nected Telephone Symptom Possible Cause Solution Impossible to place phone call Fax possibly being transmitted or received Telephone does not ring Too many phones may have been connected to the same l...

Page 108: ...lower the risk of malfunctions Remote control operations may also lead to malfunctions 9 7 Printer Error If a printer error occurs the printer automatically switches off line and the display shows a...

Page 109: ...efore placing it in the sheet feeder Make sure that the paper selection lever is set to the back position for loading paper Make sure you have not stacked too many sheets of paper in the sheet feeder...

Page 110: ...er head is clogged or out of ink Clean the printer head or replace the ink cartridge Press INK SAVE key to set OFF White streaks Printer head is clogged Clean the printer head cf 9 7 3 Dots missing Pr...

Page 111: ...key pressed during transmission reception 21 Original document jammed Remove and replace correctly 22 The number of originals sent was different from the number of originals entered for page numberin...

Page 112: ...ssion time Approx 13 seconds ITU test page NO 1 in standard resolution Transmission memory Approx 34 pages ITU test page NO 1 Delay transmission Yes 24 hours Polling transmission Yes Broadcasting Yes...

Page 113: ...ity 100 sheets copy paper 75 g m PC interfaces RS 232C serial Interface compatible EIA 578 fax modem class 1 Speed with HDLC support 300 bps Centronics parallel Printer interface Dimensions Size 365 m...

Page 114: ...afax 1300 107 LaserFAX WinFax PRO FaxWorks ECLIPSE FAX and Microsaoft FAX are trademarks or registered trademarks of Wordcraft Int Ltd Delrina Technology Inc Phoenix Technologies Ltd and Microsoft Cor...

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Summary of Contents for Minoltafax 1300

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Minolta Minoltafax 1300, User Manual, Page: 7 / 114

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Summary of Contents for Minoltafax 1300

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