MACROMEDIA BREEZE-FOR MEETING PRESENTERS Manual Download Page 10

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Introduction: Overview of Breeze Live

Using the Breeze Manager

This guide is for Breeze users who have permission to manage or

administer users, content, courses, or meetings. You can access this guide from a help link within
the Breeze Manager web application.

Breeze Live User Guide

This guide is for participants and presenters in a Breeze meeting.

There are two versions:

Breeze Live User Guide for Meeting Presenters

and

Breeze Live User Guide

for Meeting Participants

. You can access this guide from within a Breeze meeting by selecting

Meeting > Help.

Note:

If you purchase just the Breeze Live module of the Breeze Presentation platform, only the

Breeze Live User Guide applies to you.

Additional Macromedia resources

More information is available at the Breeze Product Center and Breeze Support Center websites.

Breeze Product Center

The Breeze Product Center is updated regularly with the latest

information on Breeze, including FAQs, white papers, testimonials, and tips. Check the website
often for the latest news on Breeze at

www.macromedia.com/software/breeze

Breeze Support Center

The Breeze Support Center contains the latest support information,

including tech notes, Breeze presentation tutorials, and support program details. Check the
website often for the latest Breeze support information at

www.macromedia.com/support/breeze

Summary of Contents for BREEZE-FOR MEETING PRESENTERS

Page 1: ...Breeze Live User Guide for Meeting Presenters...

Page 2: ...t names logos designs titles words or phrases mentioned within this publication may be trademarks servicemarks or tradenames of Macromedia Inc or other entities and may be registered in certain jurisd...

Page 3: ...room 11 Leaving a meeting room 20 CHAPTER 2 Setting Up a Meeting Room 21 About creating a meeting room 21 Controlling access to a meeting room 22 Setting meeting room connection properties 24 Customi...

Page 4: ...articipant s request to broadcast 44 Controlling audio and video broadcasts 44 Setting meeting wide broadcast characteristics 46 Microphone and Camera settings 48 Broadcast permissions by participant...

Page 5: ...ing the poll results to participants 74 Clearing the poll answers 74 CHAPTER 12 Recording Meetings 75 Recording a meeting 75 Recording a meeting for voice only 76 Replaying a meeting 76 Navigating rec...

Page 6: ...6 Contents...

Page 7: ...d Service for enabling web communications with zero setup time and a Licensed Server for deploying within corporate firewalls for complete control and security Breeze meetings Breeze Live is unique am...

Page 8: ...your computer and to display content such as an Excel spreadsheet that cannot be displayed from the Breeze server You can also display PowerPoint slides from your own computer by using screen sharing...

Page 9: ...the Content Pod on page 51 Screen share the display or control of applications on your computer to give product demos show content or control applications that are not a PPT SWF FLV or JPG See Chapter...

Page 10: ...urchase just the Breeze Live module of the Breeze Presentation platform only the Breeze Live User Guide applies to you Additional Macromedia resources More information is available at the Breeze Produ...

Page 11: ...eeting is displayed for example immediately after you have created a meeting click the Enter Meeting Room button At any other time click the Meeting tab in Breeze Manager to go to the Meeting Library...

Page 12: ...ring a meeting if granted permission by a presenter participants can also broadcast audio or video content In this guide participant usually means participant who is not a presenter In some cases howe...

Page 13: ...senters that contains menu options for customizing the meeting room s layout for example to add delete or resize pods Participant type icon An icon indicating the user type participant presenter or pr...

Page 14: ...or the duplication screen sharing of whatever appears on the computer screen of a presenter The pods that make up the stage are visible to everyone attending a meeting Presenter only area Presenters...

Page 15: ...ber of display panels called pods each with its own function There are several types of pods When presenters set up a meeting room they determine the number and types of pods that participants see The...

Page 16: ...ser s network connection is dropping over 20 of packets Each participant sets his or her own status by selecting it from a pop up menu available from the Participants List pod The following are exampl...

Page 17: ...ee Chapter 5 Using the Note Pod on page 35 About the Whiteboard pod The Whiteboard pod lets meeting attendees share text and other drawing annotations collaboratively in real time Presenters can creat...

Page 18: ...uments those created by Contribute 2 0 and later to meeting participants The content pod can display only content that is in the Breeze Content Library or has been uploaded to the Breeze server If you...

Page 19: ...esenter Add In for Breeze About the File Sharing pod The File Sharing pod provides a method for presenters to distribute files to meeting participants Participants can download files for shared use Fo...

Page 20: ...ting room Click the Close button in the upper right corner of the meeting room window If all the presenters leave a meeting room it is still open to any remaining participants If you want access to th...

Page 21: ...eting room You also have the options of inviting meeting participants by sending the meeting URL in e mail or by telling them the URL over the phone For more information about inviting meeting partici...

Page 22: ...or private From the Breeze Manager you can set access to a meeting room as either Anyone anyone can enter or Invitees Only a presenter determines the individuals or groups that can attend Stop a meet...

Page 23: ...and before you are ready for them at the start of a meeting When you stop a meeting a text message determined by the presenter such as The meeting room is closed until the scheduled meeting time is d...

Page 24: ...t Meeting in the pop up window that appears The lock icon disappears from the top of the meeting room and the meeting room is now open for participants to enter Setting meeting room connection propert...

Page 25: ...ng pods They can also create completely new meeting room layouts For more information see Chapter 13 Customizing the Meeting Room on page 79 Setting the meeting room to full screen size Each participa...

Page 26: ...ut changes and is immediately displayed for all meeting participants Customizing the meeting room layout The meeting room layouts can also be customized Presenters can change the size and location of...

Page 27: ...the participant s name is the guest name entered at login Otherwise the name listed is the participant s full name as registered with the Breeze Manager If the Participants List pod is small the full...

Page 28: ...pants View and send text messages Clear Chat pod Create switch format and edit notes from a Note pod Broadcast audio and video without approval Broadcast audio and video with approval from presenter I...

Page 29: ...layout displayed to participants Navigate between scenes without changing what is broadcast to participants Create new layouts Organize layouts Move and resize pods on the stage Move and resize pods...

Page 30: ...pod brings up a tooltip that lists additional information about a participant s connection and bandwidth however participants will only be able to see the other participants names The tooltip allows p...

Page 31: ...he Participants List pod 3 From the pop up menu select the option for the participant type you want to make the selected participant Make Me a Participant Make Me a Presenter Make Me a Preparing Prese...

Page 32: ...the meeting room The wellness indicator changes to something other than white The status indicator changes to something other than white Note The Show Active Users First option will be disabled by de...

Page 33: ...the following addressees Everyone Presenters The name of a specific participant to whom you want to send a message 2 Click the text box in the Chat pod An insertion point appears in the text box 3 En...

Page 34: ...ges and all messages sent to presenters are cleared from the participant s Chat pod Messages sent to everyone remain in participants Chat pods and can be viewed whenever a participant logs in unless t...

Page 35: ...during a meeting with a presenter switching between several preexisting notes For example a presenter may want to display dial in information at the start of the meeting reference URLs during the mee...

Page 36: ...the Note pod An insertion point appears in the text 3 Modify the text If any other meeting participants are in the room they immediately see any text modifications made in the Note pod Note If you de...

Page 37: ...currently displayed Note pod is not included in the pop up menu Formatting note text You can change the size and alignment of a note s text To change the size of note text 1 Make sure that the note y...

Page 38: ...ize Pods window select the name of the note pod you want to change 4 Click the Rename button A Rename Pod window appears 5 In the Rename Pod window type the new name for the Note pod 6 Click OK 7 In t...

Page 39: ...can use the whiteboard overlay option in the Content pod For more information about the whiteboard overlay option see Navigating a Breeze presentation on page 56 Creating a new whiteboard If you need...

Page 40: ...you must re request to draw on the whiteboard to view the selection again The following tools are available to create text and drawings on the whiteboard Selection Tool Selects a shape or area of the...

Page 41: ...can be customized by using the color picker font pop up menu and font size pop up menu Click and drag to create a text area to type in Stamper Tool Leaves a check mark right facing arrow star or cara...

Page 42: ...42 Chapter 6 Using the Whiteboard Pod...

Page 43: ...the class are not enabled to use audio or video To communicate with the instructor participants can use the Chat pod see Chapter 4 Using the Chat Pod on page 33 and the Participants List pod see Chap...

Page 44: ...rticipant s request After the request is approved the participant must approve usage of their camera and microphone by Macromedia Flash Once approved the participant s name audio bar camera image and...

Page 45: ...icon in the Camera and Voice pod next to your name A red line appears over the Microphone icon To pause broadcasting of your own video to participants Click the Camera icon in the Camera and Voice pod...

Page 46: ...To unblock video broadcasts from a participant Click the Camera icon in the Camera and Voice pod next to the participant s name The red line over the participant s Camera icon disappears Stopping your...

Page 47: ...abruptly Use this setting if most participants have low speed connections or if you are not concerned about image quality Fast Images Provides a clear but not high quality image Use this setting if pa...

Page 48: ...select Tune Audio A Macromedia Flash Player Settings window opens with the Microphone tab selected 3 From the Microphone pop up menu select the microphone that you want to use 4 Speak at a normal leve...

Page 49: ...tionality Participant Preparing Presenter Presenter Broadcast audio and video without approval Invite participants to broadcast audio and video Broadcast audio and video with approval after presenter...

Page 50: ...50 Chapter 7 The Camera and Voice Pod...

Page 51: ...You load the room content from the Content Library Note The preceding does not apply when just the Breeze Live module of the Breeze Presentation platform is purchased A Content pod contains a single p...

Page 52: ...es from your Breeze Content Library or your local computer Flash videos FLVs Flash video files These include Flash video files from your Breeze Content Library or your local computer Adding new conten...

Page 53: ...rowse Content window Click the User Content button The content in the Breeze Content Library s User Content folder is displayed in the Browse Content window 4 Navigate to the content you want to displ...

Page 54: ...t pod while customizing a room layout To choose a Content pod for display 1 Click the arrow in the upper left corner of the Content pod 2 In the pop up menu select Select From Room Content 3 A pop up...

Page 55: ...resentation You can use this outline to see a list of all slides in the presentation and to move to a specific slide in the presentation An outline is displayed for every Breeze presentation This incl...

Page 56: ...navigation buttons see The navigation bar on page 55 If a presentation outline exists for a Breeze presentation a presenter can use it to navigate between slides To navigate a Breeze presentation usi...

Page 57: ...top of the meeting window 2 Select Organize Pods An Organize Pods window appears 3 In the Organize Pods window select the name of the Content pod you want to rename 4 Click the Rename button A Rename...

Page 58: ...e content source file is a PPT JPG FLV or SWF file edit the source file recompile as necessary and then save the final file locally on your computer If the source file is a Breeze presentation edit th...

Page 59: ...lication to another presenter to enable them to make changes on your system or configure your application correctly You hold a Breeze meeting about a new software program You start out in the Slides m...

Page 60: ...n access screen sharing and application sharing functionality from either of the following A Screen Sharing pod in a meeting room The Breeze system tray icon which is visible in the system tray when y...

Page 61: ...e Shared Screen pod Starting screen sharing You start screen sharing from a Screen Sharing pod in a meeting room A Screen Sharing pod is located on the default Screen Sharing meeting room layout In ad...

Page 62: ...your desktop If you are sharing your desktop the meeting room application is moved to the back of your desktop s application stack and is no longer visible The shared screen appears in the participant...

Page 63: ...screen sharing including application sharing with an application only the part of the application window that is visible on your desktop is broadcast to meeting participants Here are some tips for na...

Page 64: ...g pod itself or from the Screen Sharing pod control strip To request control of a shared screen 1 Click the arrow in the upper left corner of the Screen Sharing pod 2 Select Request Control A notifica...

Page 65: ...screen or application Changing the screen sharing source You can change the source of the screen sharing broadcast while you are screen sharing by using the Breeze system tray icon To change the scree...

Page 66: ...ting room or from the Screen Sharing pod control strip See Stopping screen sharing from the shared application on page 66 Stopping screen sharing from the meeting room on page 66 or Stopping screen sh...

Page 67: ...You can also stop the screen sharing by closing the shared application window from the Macromedia Breeze system tray icon or from the meeting room See Stopping screen sharing from the shared applicat...

Page 68: ...68 Chapter 9 Using the Screen Sharing Pod...

Page 69: ...d To create a new File Sharing pod 1 Click the Customize button at the top of the meeting window 2 In the pop up menu point to New Pod and then select File Share You can then start selecting files to...

Page 70: ...nd convert a PowerPoint presentation PPT The filename will be displayed in the File Sharing pod after it is finished uploading Files uploaded by using the Add from My Computer option will be available...

Page 71: ...name Selected 4 Type the new name in the Name text box and click OK Note This operation will change only the label that is displayed in the File Sharing pod not the actual filename Removing a file If...

Page 72: ...72 Chapter 10 Using the File Sharing Pod...

Page 73: ...In the pop up menu point to New Pod and then select Poll 3 Type the question and selection of responses in the text boxes Asking participants to respond to a poll After you create your poll you can as...

Page 74: ...eeze Manager document Navigating between polls When you create multiple polls you can navigate between them quickly and easily To navigate between polls 1 Click the arrow in the upper left corner of t...

Page 75: ...u can manipulate it from within the Breeze Manager as follows Edit the name and summary Delete meeting room recordings Move recordings to the Content Library not applicable when just the Breeze Live m...

Page 76: ...order to capture audio in the recording The voice broadcast through the Camera and Voice pod will be disabled when recording a meeting for voice only To record voice only 1 Click the Present button a...

Page 77: ...the link for your meeting The Meeting Information page for your meeting is displayed 3 Click the Recordings link The Recordings page listing all the recordings for your meeting is displayed 4 Click t...

Page 78: ...bar 2 Expand or collapse layout folders to see the events that occurred Filtering meeting events For times when you want to view certain events you can use the filtering feature in the Recording Inde...

Page 79: ...ecome familiar with the Breeze meeting room you should customize the meeting room before any meetings with participants are held You can add content and customize the meeting room s layout As a presen...

Page 80: ...without leaving the meeting room Understanding the structure of a meeting room A meeting room is made up of one or more meeting room layouts Each meeting room layout consists of multiple pods with se...

Page 81: ...te Content Presenter Only Chat and Presenter Only Notes The Presenter Only Chat and Presenter Only Notes pods are visible only if Show Presenter Only Area is enabled Screen Sharing Contains the follow...

Page 82: ...layout navigation bar Creating a new meeting room layout Renaming a meeting room layout Deleting a meeting room layout Reordering the layout navigation bar A layout navigation bar is visible to all pr...

Page 83: ...meeting room layout that already contains various meeting room pods of certain sizes and locations but which you can customize You can create a copy of any of the meeting room layouts in the layout na...

Page 84: ...ize Layouts window select the name of the meeting room layout that you want to delete 4 Click the Delete button The meeting room layout s name is removed from the list in the Organize Layouts window 5...

Page 85: ...text and drawings that the presenter and selected participants create See Chapter 6 Using the Whiteboard Pod on page 39 You cannot create new Camera and Voice or Participants List meeting room pods To...

Page 86: ...meeting room pod that is visible only to presenters All pods on the stage are visible to all meeting room participants You can make certain meeting room pods visible only to presenters by dragging the...

Page 87: ...ods edit mode When you close a meeting room pod it is removed from the stage but is not deleted This means you can later add it to any meeting room layout To close a meeting room pod 1 Click the Custo...

Page 88: ...in which case it appears initially outside the stage You can now move and resize the meeting room pod as appropriate Deleting a meeting room pod You can also delete a meeting room pod When a meeting...

Page 89: ...k the Customize button at the top of the meeting window 2 In the pop up menu point to New Pod and then select Web Links You can then start adding web links by using the Add Link option in the pop up m...

Page 90: ...when you want to rename a web link for your purposes To rename a web link 1 Select the appropriate URL name in the Web Links pod 2 Click the arrow in the upper left corner of the Web Links pod 3 In t...

Page 91: ...or broadcasting 49 setting up 43 settings 48 Camera and Voice pod about 18 43 blocking broadcasts 46 enabling participant broadcasting 44 microphone settings 48 pausing your own broadcast 45 permissio...

Page 92: ...t pod 52 filtering meeting recording archives 78 finding a meeting archive 78 Flash movies 52 Flash Player Settings 43 Flash videos 52 full screen view 25 G guest admitting to private meetings 23 guid...

Page 93: ...2 waiting participants 24 Web Links pod 89 Whiteboard pod 17 39 meetings defined 7 guests admitting 23 private 22 public 22 recording 75 replaying recordings 76 restarting 24 stopping 22 23 system req...

Page 94: ...ote 17 35 Participants List 16 27 Polling 19 20 73 presenter only 14 86 renaming 87 Screen Sharing 19 59 showing existing 88 stage 14 types of 15 Web Links 89 Whiteboard 17 39 Polling pod about 19 20...

Page 95: ...ings 22 23 recordings 76 support 10 system requirements Breeze meetings 8 broadcasting 43 screen sharing 59 T technical support 10 text messages clearing from all Chat pods 34 displaying in Note pad 3...

Page 96: ...96 Index...

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