Messages list box
: Lists the messages that match the search value. (Unread status, Attachment indicator, From, Subject, and Date).
Close
: Select to close the dialog.
12.9.5
Find…
Use this option to search for text within the body of a given email message. To activate, from the application menu select Edit and Find… or use the
Shift + Enter
shortcut. In the dialog
box, enter the text you wish to find and select
OK
to launch or
Cancel
to abort. The focus shifts to the body of the email message starting at the current position. If no text is entered in
the search field, the previous search will be entered. If the selected text is found, the Text Found message will be heard. If not, the Text Not found message is heard. Use
Ctrl+Page Up
to
find previous use of the selected text and
Ctrl+Page Down
to find next use of the selected text.
12.9.6
Find and Replace
Use this option to search for a message and replace it with another message.
12.9.7
Insert Pre Recorded Message
Use this option to
open the Pre Recorded Message dialog.
12.10
Tools
The following tools will allow you to configure various options to optimize your emails:
12.10.1Send/Receive
The Send/Receive option can be found in the Tools submenu of the Application menu (
F4
) or the Contextual menu (
F3
). Use this option to send emails from your POP account and
receive new emails from the server. The application can be configured to download emails automatically and periodically from the server. The new emails can only be downloaded to the
PDA Inbox folder. This function is not available when using ActiveSync.
12.10.2Application Configuration
Use the Application Configuration dialog to configure the information to display when reading and writing messages.
Show Message Fields:
.Check the fields you want to read when selecting a message in a message list. The available fields are:
Unread status, Attachment indicator, From, Subject, Date.
By default, all fields are checked.
Show All message Fields:
If checked, the system shows all the hidden fields (CC, BCC, Attachments) when creating new messages or opening messages. Default is unchecked. When
checked, complete message will be shown. Unchecked will show you if there is content.
Advanced Email Options:
Opens the Advanced Email Options dialog.
Signature:
Opens the Signature dialog.
Pre-recorded messages:
Opens the Pre-recorded messages dialog.
12.10.3Advanced Email Options
Include original when responding:
If checked the application will automatically include the original text when replying to a message. Default Value is checked.
Keep a copy of Sent messages:
If checked the application will keep a copy of Sent messages. Default Value is checked.
Empty Deleted Folder
: Offers configuration regarding the deletion of messages in the
Deleted Items
. The following values can be selected: Immediately, Upon connection, Manually.
Default Value is Manually.
Get addresses from Address Book Field
: allows user to choose the selected information to be present in the contact list when selecting the recipients. The address book offers three
fields from which the user can select according to the following options: All, Email, Email2, Email3, and None. Default is All.
12.10.4Signature
Insert when creating messages:
When checked, a signature will automatically be inserted when creating a message. Default is Unchecked.
Insert on Reply / Forward:
When checked, a signature will automatically be inserted when replying or forwarding a message. Default is Unchecked.
Signature
: Enter the user signature.
The Signature option is available from the Tools menu and the Application Configuration submenu (Tools).
12.10.5Pre-recorded messages
Pre-recorded message list:
Displays the following
Default values:
Hi, No, Thanks, Please call my mobile, Please call my assistant, I'll be right there, I'm running late, I'll get back to you, I
love my Maestro!
Message edit: Modify the selected message…
Add
: Initially, upon entering the dialog box, this button is disabled (grayed). As soon as the user types information in the
Edit Message
edit box, the button will be enabled. Pressing this
button, the entered message in the edit box will be added to the messages list.
Modify
: Initially, upon entering the dialog box, this button is disabled (grayed). As soon as the user types information in the
Edit Message
edit box, the button will be enabled. Pressing
this button, the entered message in the edit box will replace the currently selected message in the
Pre-recorded message list
box.
Delete
: when pressing this button, the application will ask for a confirmation and (if the user confirms the action) delete the currently selected message in the
Pre-recorded message list
box.
Cancel
: Cancel and exit the
Pre-recorded messages
dialog.
12.10.6Next Connection Status
Use this option to know the status of the accounts.
Account
: Each account displays its name and account type. The system uses the incoming server name if the account name is not defined. For the ActiveSync account type the system
displays only ActiveSync. When selecting a new account the Status box content will also change according to the selected account.
Status:
displays the number of messages to be sent (
Outbox
), to be downloaded (
Marked for download
), and to be deleted (
Deleted
).
12.10.7Empty Current Folder
Use this option to delete all the messages of the current folder. Before emptying the application will ask you to confirm. Deleted messages will be moved to the Deleted folder. When
emptying Deleted folder, contents will be permanently deleted from the PDA.
12.11
Contacts
The following options will allow you to manage your contacts:
Contact List: This dialog displays all your contacts. From this list you may select contacts to insert in the recipients’ list
(To
,
Cc
or
Bcc)
of an email.
Add to Contacts: Use this option to add the current contact to the Contacts List. When the contact name and first name are unknown, the application will use the email prefix as the
contact first name.
Edit Contact: This option launches the Contacts application with the current contact selected. You will be able to modify the contact’s information.
12.12
Accounts
Use the following options to setup and manage your email accounts:
12.12.1Add New Account
Use Add New Account to launch the Account Configuration Wizard. You can create up to a maximum of 5 POP accounts.
The account configuration wizard will need the following information: The protocol used for incoming mail, such as Post Office Protocol (POP), the name of the incoming mail server, the
name of the outgoing mail (Simple Mail Transfer Protocol, or SMTP) server, your account’s security features (if any), such as
Secure Sockets Layer
(SSL),
Authenticated Post Office
Protocol
(APOP), or
Extended Simple Mail Transfer Protocol
(ESMTP), your email address and password. Go to your email provider’s website or contact their customer support to
obtain this information.
From the Contextual Menu you can Add New Account, Delete Account and Configure Account. On POP accounts, you can also use the Send/Receive function.
Note: At anytime you can modify your existing account configuration. Simply proceed through the Wizard and access the relevant page and modify the information.
