High Tech Computer PDA Phone, User Manual

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82 Working With Company E-mail and Meeting Appointments
8.3 Managing Meeting Requests
When you schedule and send meeting requests from your device, you can invite attendees to your meeting
and check their status to know about their availability.
When you receive a meeting request, you can reply by accepting or declining the request. The meeting
request also clearly indicates whether or not there are conflicting or adjacent meetings.
Requirement
Your company must be using
Microsoft Exchange Server 2007 or higher
.
To reply to a meeting request
1.
When you receive a meeting request e-mail, a notification will be displayed on the Today screen. Open
the e-mail.
2.
Tap
Accept
to reply and accept the meeting request, or tap
Menu > Decline
if you cannot attend the
meeting.
Tips •
Before responding, you can check your availability during the time of the requested meeting by tapping
View your calendar
.
•
If the time of the meeting conflicts with your other appointments, a “Scheduling Conflict” status appears on
top of the e-mail.
3.
Choose whether or not to edit your response e-mail before sending then tap
OK
.
4.
If you accepted the meeting request, it will automatically be added as an appointment in Calendar on
your device.
To view the list of meeting participants
1.
Tap
Start > Calendar
.
2.
Tap a meeting request that you previously sent, then tap
Attendees
. The list of required and optional
attendees will be listed.
Notes •
For information about creating a meeting request, see “To send a meeting request” in Chapter 6.
•
If you select a meeting that you have organized, the list shows who has accepted or declined the meeting.
•
To view an attendee’s contact information, tap the attendee’s name. If the attendee is included in your
contacts list, you will see the contact information immediately. If the attendee is not in your contacts list, tap
Company Directory
to view the contact information.