High Tech Computer PDA Phone, User Manual

Page: 65 / 154

Organizing Contacts, Appointments, Tasks, and Other Information 65
View appointments
By default, Calendar displays appointments in
Agenda
view. You can also look at your appointments in
Day
,
Week
,
Month
, and
Year
views.
The highlighted hours
here indicate the time of
your appointments.
Tap to view appointment
details.
Agenda view
Tap to switch views.
Indicates that there is
a conflict with another
appointment.
•
To see detailed appointment information in any view, tap the appointment.
•
To view appointments by category, tap
Menu > Filter
then select the desired category.
•
To change the default view that Calendar uses to display appointments, tap
Menu > Tools > Options >
General
tab. Tap the
Start in
box then choose the calendar view.
•
When in Month view, you will see the following indicators:
Morning appointment Afternoon or evening appointment
All-day event Both morning and afternoon/evening appointments
Send appointments
To send a meeting request
Use Calendar to schedule meetings via e-mail with contacts who use Outlook or Outlook Mobile.
1.
Tap
Start > Calendar
.
2.
Schedule a new appointment, or open an existing one and tap
Edit
.
3.
Tap
Attendees
, then tap
Add Required Attendee
or
Add Optional Attendee
and add the contacts
whom you want to invite.
You can specify if an attendee is required or optional only if your device is connected to a Microsoft
Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see
Chapter 8.
4.
When have finished adding attendees, tap
Done
.
5.
Tap
OK
to send.
Tip
To choose the e-mail account to use for sending meeting requests, tap
Menu > Tools > Options > Appointments
tab. Tap the
Send meeting requests via
box and choose to send via
your Outlook E-mail, POP3/IMAP4 or Windows Live account.
Notes •
If you’re sending the meeting request using your Outlook E-mail account, it will be sent to the attendees the
next time you synchronize your device with your PC or Exchange Server.
•
When attendees accept your meeting request, the meeting is automatically added to their schedules. When
their response is sent back to you, your calendar is updated as well.