Dell 1125 User Manual Download Page 91

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Understanding the Software

Dell™ Multi

-Function Printer 1125

User's Guide

Software Overview

Installing Software in Windows

Configuring the Fax Setup Wizard

Using the Dell MFP 1125 Status Monitor

Printer Settings Utility

Summary of Contents for 1125

Page 1: ...is product meets the ENERGY STAR guidelines for energy efficiency Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or their products Dell Inc disclaims any proprietary interest in trademarks and trade names other than its own UNITED STATES GOVERNMENT RESTRICTED RIGHTS This software and documentation are provided with RESTRIC...

Page 2: ...be used in this document to refer to either the entities claiming the marks and names or their products Dell Inc disclaims any proprietary interest in trademarks and trade names other than its own UNITED STATES GOVERNMENT RESTRICTED RIGHTS This software and documentation are provided with RESTRICTED RIGHTS Use duplication or disclosure by the Government is subject to restrictions as set forth in s...

Page 3: ...the ADF cover and remove the roller as shown 3 Remove the document by gently pulling it out 4 Replace the roller and close the ADF cover Then reload the document into the ADF Clearing Jams in the Paper Paths When a paper jam occurs a location specific message appears on the LCD display See the table below to locate and clear the paper jam NOTE To prevent document jams use the scanner glass for thi...

Page 4: ... paper does not move when pulled check the fuser area For more information see Fuser Area Jam 4 Insert the paper tray into the printer until it snaps into place Printing automatically resumes Fuser Area Jam 1 Open and close the front cover The jammed paper automatically exits the printer If the paper does not exit go to the next step 2 Gently pull the paper out of the output tray Clear Paper Jam D...

Page 5: ...e jammed paper out directly upward to avoid tearing the paper on the rear paper guide parts 5 Close the rear cover 6 Open and close the front cover Printing automatically resumes Drum Area Jam 1 Open the front cover and lightly pull the toner cartridge straight out 2 Remove the paper by gently pulling it straight out ...

Page 6: ...The following table lists error messages that the LCD may display NOTE The Status Monitor displays the same errors but in a different format though the cause and solution are identical See Using the Dell MFP 1125 Status Monitor for more information Display Likely cause Suggested solutions Tray error Reinsert Input tray Paper tray not installed Install paper tray Engine Comms Error Printer engine m...

Page 7: ...er which has not been assigned Select an alternate number or create speed dial entry and retry Condition Suggested solutions Paper in the output tray is misaligned or falls out from the output tray l Please check the media packaging for the correct preferred printing side or turn the paper in the input tray over For more information see the instructions on the media packaging Paper is jammed durin...

Page 8: ...er properties Select the correct paper source See Paper Tab A print job is extremely slow The job may be very complex Reduce the complexity of the page or try adjusting the print quality settings The maximum print speed of your printer is 27 PPM for Letter sized paper If you are using Windows 98 Me the Spooling Setting may be set incorrectly Click Start Settings Printers Right click the Multi Func...

Page 9: ...shading becomes unacceptable l Change to lighter weight pages See Recommended Paper l Check the printer s environment very dry low humidity or high humidity higher than 80 RH conditions can increase the amount of background shading l Remove the old toner cartridge and install a new one See Replacing the Toner Cartridge Toner smear l Clean the inside of the printer See Cleaning the Interior l Check...

Page 10: ...quire repair Contact a service representative Loose toner l Clean the inside of the printer See Cleaning the Interior l Check the paper type and quality See Recommended Paper l Install a new toner cartridge See Replacing the Toner Cartridge l If the problem persists the printer may require repair Contact a service representative Character voids Character voids have white areas where they should be...

Page 11: ...t of paper or cannot answer incoming calls Speak with the other machine operator and ask her him to sort out the problem Documents are not stored in the memory There may not be enough memory to store the document If the display shows a Memory Full message delete any documents you no longer need from the memory and then restore the document Blank areas appear at the bottom of each page or on other ...

Page 12: ... be a copying or printing job in progress When the current job is complete try the job again The selected port is currently being used Restart your computer and try again The printer cable may be improperly connected or the power may be off The scanner driver is not installed or an operating environment is not set up properly Ensure that the port is properly connected and the power is turned on Th...

Page 13: ...lb 60 to 90 g m2 ADF 30 page capacity Weight 55 to 125 g m2 Paper Output 100 page capacity Weight 80 g m2 USB USB 2 0 High Speed Controller to PC host data flow Security Security Cable Lock Acoustics Standby 39 dBA sound pressure Printing 64 dBA sound power Scanning 50 dBA Operator Panel 2 x 16 character LCD supporting 50 characters and scroll capability LCD 80 degree viewing cone with backlight S...

Page 14: ...el Supported File Types bmp pdf tiff jpeg Item Description Copy Modes Mono Grayscale Scan Resolution 75 150 200 300 600 dpi Print Resolution 600 dpi Copy Speed 20 ppm single page multiple copy 20 ppm ADF 300 dpi single page multiple copy 11 ppm ADF 300 x 300 dpi single page multiple copy Number of Copies 1 to 99 FCOT 20 secs warm start 30 secs cold start Zoom 25 to 400 Lighter Darker increments 5 ...

Page 15: ...e Dimensions Paper Tray Bypass Tray Duplex Printing A4 8 27 x 11 7 in 210 x 297 mm Y Y Y A5 5 83 x 8 27 in 148 x 210 mm Y Y N A6 4 13 x 5 85 in 105 x 148 5 mm Y Y N JIS B5 7 17 x 10 1 in 182 x 257 mm Y Y N ISO B5 6 93 x 9 84 in 176 x 250 mm Y Y N Letter 8 5 x 11 in 215 9 x 279 4 mm Y Y Y Legal 8 5 x 14 in 215 9 x 355 6 mm Y Y Y Executive 7 25 x 10 5 in 184 2 x 266 7 mm Y Y N Oficio 8 5 x 13 5 in 2...

Page 16: ...jams For best performance use 75 g m2 20 lb bond long grain paper For duplex printing use 75 to 90 g m2 20 to 24 lb bond paper Envelopes N Y Y Print Media Type Print Media Weight Paper Tray Print Media Weight Bypass Tray Paper Xerographic or business paper 60 90 g m2 grain long 16 24 lb bond 60 135 g m2 grain long 16 to 36 lb bond Card stock maximum grain long See note below Index Bristol 120 g m2...

Page 17: ...er with a high degree of stability resulting in fewer paper feeding problems and better print quality Paper containing fibers such as cotton possess characteristics that can result in degraded paper handling Recommended Paper To ensure the best print quality and feed reliability use 75 g m2 20 lb xerographic paper Business papers designed for general business use may also provide acceptable print ...

Page 18: ...mperatures up to 180C 356F without melting or releasing hazardous emissions Printing on Letterhead Check with the manufacturer or vendor to determine whether the preprinted letterhead you have chosen is acceptable for laser printers Page orientation is important when printing on letterhead Use the following table for help when loading letterhead in the print media sources Selecting Prepunched Pape...

Page 19: ...t l Have excessive curl or twist l Are stuck together or damaged in any way l Contain windows holes perforations cutouts or embossing l Use metal clasps string ties or metal folding bars l Have an interlocking design l Have postage stamps attached l Have any exposed adhesive when the flap is in the sealed or closed position l Have nicked edges or bent corners l Have rough cockle or laid finishes L...

Page 20: ...dia packages Identifying Print Media Sources and Specifications The following tables provide information on standard and optional sources including the print media sizes available from the paper size menu and supported weights Print Media Sizes and Support Print Media Supported NOTE Try a sample of any card stock you are considering using with the printer before purchasing a large quantity NOTICE ...

Page 21: ...35 g m2 35 lb Card stock maximum grain short See note below Index Bristol 163 g m2 43 lb Tag 163 g m2 43 lb Cover 163 g m2 43 lb Transparencies Laser printer 138 146 g m2 37 39 lb bond Labels maximum Paper 163 g m2 43 lb bond Dual web paper 163 g m2 43 lb bond Polyester 163 g m2 43 lb bond Vinyl 163 g m2 43 lb liner Integrated Forms Pressure sensitive area must enter the printer first 135 140 g m2...

Page 22: ... all of the scheduled fax jobs in the printer s memory Advanced Fax Restores all of the Advanced Fax setting options to the factory default Activity Report Clears all activity records Directory Clears the speed dial or group dial numbers stored in the memory 5 Press Select P The LCD displays Updating Data the selected memory is cleared and the display returns to the Clear Settings menu 6 Repeat st...

Page 23: ...direction of the arrow 4 The drum cartridge contains the toner cartridge Set it on a clean flat surface To prevent damage do not expose the toner cartridge to light for more than a few minutes 5 With a dry and lint free cloth wipe away any dust and spilled toner from the drum cartridge area CAUTION Allow a reasonable amount of time for the printer to cool down CAUTION Do not touch the green unders...

Page 24: ... scans and sent faxes Dell recommends cleaning the scanner at the start of each day and during the day as needed 1 Dampen a soft lint free cloth or paper towel with water 2 Open the document cover 3 Wipe the surface of the scanner glass underside of the white document cover and white sheet until they are clean and dry CAUTION Do not touch the transfer roller inside the printer Oil from your finger...

Page 25: ... To temporarily improve print quality remove the drum cartridge as described below and thoroughly shake the cartridge from side to side to redistribute the toner Replacing the Toner Cartridge When the toner eventually runs out only blank pages print when a print job or copy job is initiated If the toner is empty incoming faxes are saved in the memory and not printed Ordering a toner cartridge in a...

Page 26: ...cks into place 6 Insert the drum cartridge into the printer using the guiding slots to correctly position the drum Slide the drum cartridge into the printer until it clicks into place NOTICE Dispose of the empty toner cartridge in accordance with local authority regulations CAUTION Do not remove the replacement toner from the packaging until the moment of installation to avoid damage CAUTION If to...

Page 27: ...lty or depleted To print a test pattern the printer mode must be changed to Diagnostic Mode Perform the following steps to print a test pattern 1 Press Return four times followed by Pause once 2 The LCD displays Enter Password Enter the diagnostic mode password 17951 and press Start u 3 Press Scroll to select Printer and press Select P 4 The LCD displays Print Test Page 5 Press Select P A test pag...

Page 28: ...teps 1 Press Scroll to select Setup and press Select P 2 Press Scroll to select Maintenance and press Select P 3 Press Scroll to select Clear Drum and press Select P 4 When the message Clear Drum is displayed Press Scroll to select Yes and press Select P 5 The LDC shows Cleaning Drum Toner particles on the drum surface are affixed to the paper 6 If the problem persists repeat steps 1 through 4 unt...

Page 29: ...the direction shown to free the toner cartridge 4 Hold the replacement drum cartridge in one hand and push the toner cartridge into the drum cartridge in the direction shown until it clicks into place 5 Insert the drum cartridge into the printer using the guiding slots to correctly position the drum Slide the drum cartridge into the printer until it clicks into place ...

Page 30: ...Scroll to select Yes and press Select P 5 The LCD displays Saved and the counter is reset to zero Replacement Parts Through normal MFP operation all parts of the printer are subject to wear and tear This section provides information and procedures to replace worn or malfunctioning parts To purchase replacement parts contact Dell Replacing the Paper Tray If the paper tray jams constantly fails to r...

Page 31: ...s heard 4 Replace the paper and paper tray cover Order Toner Cartridges Dell toner cartridges are available only through Dell You can order toner cartridges online at www dell com supplies or by phone Canada 1 877 501 4803 Colombia 1 800 915 4755 Mexico 001 866 851 1754 Puerto Rico 866 851 1760 Trinidad and Tobago 1 800 805 8035 United States 877 INK 2 YOU NOTE If your country is not listed contac...

Page 32: ... software installation Double click the icon to display the Order Supplies window Click the hyperlink to access the Dell Toner Order website or use the drop down menu to find the number for the Call Center nearest you Back to Contents Page Toner cartridge Part number 1 000 page toner XP092 2 000 page toner XP407 Drum TU031 ...

Page 33: ...ately and must be installed prior to operation See the following installation guides Paper Tray Installation 1 Remove all packaging from the paper tray and discard 2 Remove the paper tray cover 3 Align the tabs on the paper tray with the slots on the printer and push in the direction of the arrow until an audible click is heard 4 Load paper as described below Loading Print Media in the Paper Tray ...

Page 34: ...nd Fax Lines 1 Plug one end of a telephone line cord into the FAX socket 2 To connect a telephone and or answering machine to your printer plug the telephone or answering machine into the extension telephone socket If the phone communication is serial in your country such as Germany Sweden Denmark Austria Belgium Italy France and Switzerland remove the plug from the extension telephone socket and ...

Page 35: ... printer and the other end into a properly grounded outlet 2 Press the power switch to power on the printer Initializing appears on the display followed by Warming Up indicating that the printer is preparing for operation 3 Once Ready is displayed on the LCD the printer is ready for operation NOTE USB cables are sold separately Contact Dell to purchase a USB cable NOTE Connecting the printer to th...

Page 36: ...Back to Contents Page ...

Page 37: ...You can load approximately 250 sheets of plain paper in the paper tray For faxing you can use A4 LTR letter or LGL legal paper only For copying or PC printing you can use many different types and sizes of paper see Identifying Print Media Sources and Specifications Preparation 1 Remove the paper tray cover from the paper tray 2 Flex the sheets back and forth to loosen them and then fan them out Do...

Page 38: ...o the paper tray with the side to be printed on facing down 3 Do not exceed the maximum stack height indicated by the paper limit marks on the inside of the tray 4 Adjust the paper length guide in the direction of the arrow until it rests lightly against the paper stack NOTE Overloading the paper tray may cause paper jams NOTE Improper adjustment of paper guides can result in paper jams ...

Page 39: ...Insert the paper stack into the paper tray with the side to be printed on facing down 2 Adjust the paper width guide and move it towards the stack of paper until it lightly touches the side of the stack 3 Replace the paper tray cover 4 Set the paper type and size See Setting the Paper Type and Setting the Paper Size NOTE Improper adjustment of paper guides can result in paper jams ...

Page 40: ...e bypass tray 1 Place the print media between the width guides with the side to be printed face up 2 Adjust the width guides to match the width of the print media Using excessive force can result in a paper jam or skew Depending on the paper type used see the following loading methods l Envelopes load them with the flap side down and with the stamp area on the top left side Please feed the envelop...

Page 41: ...es to the Fax and Copy modes For PC printing select the paper type in the application program used To set the paper size 1 Press to select Setup and press Select P 2 Press to select Paper Setup and press Select P 3 Press to select Paper Size and press Select P 4 Press to select the paper size you are using and press Select P 5 Press V to return to Standby mode Setting the Paper Type After loading ...

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Page 43: ...host computer on the network The printer can then be shared by other users on the network through a Microsoft Windows XP or Windows Vista network printer connection Setting Up the Locally Shared Printer You can connect the printer directly to a selected computer which is called the host computer on the network Your printer can be shared by other users on the network through a Windows XP or Vista n...

Page 44: ...a Network button Windows searches for available printers and lists them in the window 4 Select the required printer and Click Next 5 A sharing warning is displayed click Yes to proceed 6 Printer drivers download to the client PC Choose if the printer is to be the default printer or not and click Next 7 The printer appears in the Printers window ready for use Printing a Document Your printer prints...

Page 45: ... on the current program or operating system Canceling a Print Job You can cancel a print job either from the operator panel or from the printers window Perform the following to cancel print jobs To Stop a Print Job From the Operator Panel Press Cancel V on the operator panel Your printer finishes printing the page in progress and deletes the rest of the print job Pressing Cancel V ends the current...

Page 46: ...ing the current program See the following guide to make permanent or default changes 1 Click the Start button in the task bar click Printers and Faxes 2 Point to the Dell MFP 1125 Printer printer Right click on the printer icon and click Printing Preferences or click Properties Printing Preferences 3 Change the settings on each tab and click OK Layout Tab The Layout tab provides options for you to...

Page 47: ...n both sides of the paper For more information see Printing on Both Sides of Paper Property Description Copies Enables you to choose the number of copies to be printed Size The Size option enables you to choose the size of paper loaded in the paper tray If the required size is not listed in the Size box click Custom Size When the Custom Paper Setting window appears set the paper size and click OK ...

Page 48: ...st Contrast to highlight the differences between light and dark areas of an image or text Select a value between 50 pronounced contrast and 50 lessened contrast Brightness Adjust Brightness to alter the overall lightness or darkness of printer output Select a value between 50 darkest and 50 lightest Toner Save Mode Click the On radio button to allow the printer to use less toner on each page Click...

Page 49: ... tab displays the following help screen Property Description Overlays Function Select Overlay Function from the drop down menu Properties Displays Overlay Properties Delete Delete a selected Overlay Directory Select the Overlays Directory Overlay Select Select Overlay to use from the list Even Page Overlay Select Even Page Overlay from the list Property Description Save current settings as default...

Page 50: ...25 from the N UP drop down list in the example 4 pages per sheet are selected If necessary select the page order on the Pages Order drop down list The preview on the right of the window changes dynamically to show different selections Check Page Borders to print a border around each page on the sheet 3 Click the Paper tab and select the paper source size and type 4 Click OK to return to the softwa...

Page 51: ... to return to the software print screen Printing Posters You can print a single page document onto 4 9 16 or 25 sheets of paper for the purpose of pasting the sheets together to form one poster size document 1 From your software application access the printer properties 2 From the Layout tab select Poster Printing from the Layout Type drop down list 3 Select the page layout from 2x2 4 pages 3x3 9 ...

Page 52: ...ht to left 4 Click the Paper tab and select the paper source size and type 5 Click OK to return to the software print screen Printing on Both Sides of Paper Your printer can print on both sides of the paper or Duplex Before printing decide on which edge you will be binding your finished document The binding options are Long Edge conventional layout used in book binding Short Edge often used with c...

Page 53: ...the reverse of the odd pages Using Watermarks What is a Watermark Watermarks are added to documents for formatting or artistic reasons or to make the contents of a document more obvious adding DO NOT COPY as a watermark for example The Watermarks tab contains a dynamic preview function that displays changes to watermarks as you make them and before applying them Creating a Watermark A watermark co...

Page 54: ...g a Watermark To delete an existing watermark click the required watermark in the Watermark Select window and click the Delete button The selected watermark is deleted Property Description Watermark Text Enter the text to appear as the watermark Example is used in the window above although any text string up to 62 characters is acceptable Font Select the watermark font from the drop down menu Styl...

Page 55: ... save the file for later use 2 From your software application access the printer properties 3 From the Overlays tab select Create New Overlay from the Overlay Function drop down list Click OK The Create Overlay dialogue box is displayed In the Create Overlay window type a meaningful name in the Description box Select the destination path if necessary The default is C Documents and Settings 4 Click...

Page 56: ...Overlay Select window size To delete an overlay 1 From your software application access the printer properties 2 From the Overlays tab select the overlay to be deleted from the Overlay Select window and click the Delete button 3 The overlay is deleted Back to Contents Page NOTE If you have stored the overlay file you want to use on an external source such as a CD or floppy disk you can also load t...

Page 57: ...indicated on the width guide l Do not attempt to feed the following types of documents Carbon paper or carbon backed paper Coated paper Onion skin or thin paper Wrinkled or creased paper Curled or rolled paper Torn paper l Remove all staples and paper clips before loading documents l Ensure that any glue ink or correction fluid on the paper is completely dry before loading documents l Do not load ...

Page 58: ...ent size Ensure that the bottom of the document stack matches the paper size marked on the document input tray For detailed guidelines for preparing an original document see Preparing a Document Using the Scanner Glass To load the document on the scanner glass 1 Open the scanner cover 2 Place the document face down on the scanner glass and align it with the registration guide on the top left corne...

Page 59: ...or the current copy job before pressing Start u to make copies Number of Copies You can select the number of copies from 1 to 99 1 Press Scroll to select Copy and press Select P 2 Press Scroll to access of Copies and press Select P NOTE If you are copying a page from a book or magazine lift the cover until its hinges are caught by the stopper and then close the cover If the book or magazine is thi...

Page 60: ...ss Scroll to select Contrast and press Select P 3 Press Scroll to adjust the contrast and press Select P Original Type You can use the original type settings to improve the image quality by selecting the document type for the current copy job 1 Press Scroll to select Copy and press Select P 2 Press Scroll to select Original Type and press Select P 3 Press Scroll to select the image quality mode an...

Page 61: ...Start u to begin copying Your printer begins scanning the front side When ID Copy Flip Card Over is displayed on the LCD open the scanner cover and flip the document over with the second side facing down Close the scanner cover 7 Press Select P again to copy the second side and output the ID Copy Clone Copying Perform the following steps to use Clone copying See the following guide to use Clone co...

Page 62: ...y and press Select P 2 Press Scroll to select Copy Defaults and press Select P 3 Press Scroll to scroll through the setup options described previously see Setting Copy Options 4 When the option you want to set appears press Select P to access the option 5 Change the setting using the Scroll or enter the value using the number keypad 6 Press Select P to save the selection 7 Repeat steps 3 through 6...

Page 63: ...formation on loading a document see Loading an Original Document 2 Open Dell MFP Center l In Windows XP Click Start All Programs DELL DELL Printers DELL MFP 1125 Utilities DELL MFP Center l In Windows Vista Click Start All Programs DELL DELL MFP 1125 Utilities DELL MFP Center 3 Click the COPY button 4 Choose your copy preferences and click Preview Now to see how your preferences affect the picture...

Page 64: ...he image by previewing or pre scan and cropping before scanning the image Using Dell MFP Center Dell MFP Center is an application that enables you to scan items and send them directly to programs on your computer Dell MFP Center runs as a separate application from l Windows XP Start All Programs DELL DELL Printers DELL MFP 1125 Utilities DELL MFP Center l Windows XP Start All Programs DELL DELL MF...

Page 65: ...he image attached My Documents Saves the scanned image in the My Documents folder on the computer PaperPort Sends the scanned image to PaperPort PaperPort launches automatically OCR Sends the scanned image to an OCR application The text is extracted from the scanned image and presented in the selected application 5 Press Select P 6 The selected application window opens and the scanned image is imp...

Page 66: ... Scanner Use the TWAIN Dell MFP 1125 Scanner dialog box to select scan settings before scanning an item select an image area to scan or preview an image you want to scan from scanning enabled software such as Adobe Photoshop Using the TWAIN Dell MFP 1125 Scanner 1 Launch the required scanning application e g Photoshop 2 Load the document s face up with the top edge of the document first into the A...

Page 67: ...an newspaper and magazine articles receipts forms and other text items l Bit Depth 1 bit black and white l Resolution 200 dpi l Description Provides the fastest scan time and smallest file size This is the best setting if you want to fax file or copy the scanned item l Black White Photo Use to scan black and white photos in grayscale l Bit Depth 8 bit l Resolution 200 dpi l Description Provides th...

Page 68: ... Mode True Color l Resolution 300dpi l Description Provides the ideal setting for scanning color photographs or art or to work with items for image editing desktop publishing and high quality output Results in a slower scan time and a larger file size because of the 300 dpi resolution l ADF Gray Used to scan pages with many graphics or mixed graphics and text line art or color photographs l Bit De...

Page 69: ... field provided The default setting is 0 Click the Default button to return to the default value Brightness and Contrast Click the Brightness Contrast button to adjust gamma and sharpness settings Brightness Settings Changes to Brightness will alter the appearance of a scanned image lightening or darkening the overall image Select Brightness between 100 and 100 by using the arrows sliding bar or e...

Page 70: ...eck box appears on all of the screens If Moire Reduction is checked select Magazine Newspaper or Art Print using the radio buttons provided Resolution You can select a resolution from 75 dpi to 600 dpi from the list using the ADF or from 75 dpi to 19200 dpi using the scanner glass The higher the dpi is set the greater the image resolution Enter a user defined resolution in the text box The drop do...

Page 71: ...he item that is loaded in the ADF or on the scanner glass Preview Click Preview to display the item that is in loaded in the ADF or on the scanner glass Changing Default Settings You can set up default scan settings instead of changing settings for each scan 1 Press Scroll to select Scan and press Select P 2 Press Scroll to select Scan Default and press Select P 3 Press Scroll to select to PC and ...

Page 72: ...e quality default 1200 600 300 150 75 11 Press Select P to select the quality default 12 Press Scroll to select Original Size and Select P 13 Press Scroll to select the new original size default 14 Press Select P to select the new original size default Back to Contents Page A4 B5 A5 A6 LGL 60 x 80 mm 9 x 13 cm 10 x 15 cm 13 x 18 cm 20 x 25 cm 8 5 x 11 2 25 x 3 25 3 x 5 3 5 x 5 4 x 6 5 x 7 8 x 10 H...

Page 73: ...ering numbers press the left Scroll button to overtype the last digit 5 Once satisfied press Select P 6 The prompt asks for a name Enter a name or company name For example you can enter The Company using the keypad 7 Once satisfied press Select P 8 Press Cancel V to return to Standby mode Using the Number Keypad to Enter Characters Certain menu selections such as My Phone No in the Device Setup me...

Page 74: ...g Fax Default Options 1 Press Scroll to select Fax and press Select P 2 Press Scroll to select Fax Default and press Select P 3 Press Scroll to select the required option see table below and press Select P 4 Press Scroll to select the required setting and press Select P 5 Press Cancel V to return to the Standby mode The following table shows the options available in the Fax Defaults menu NOTE To e...

Page 75: ...ve mode The number of rings before the printer answers can be set in the Rings to Answer option If the user memory is full the printer can no longer receive incoming faxes Removing data stored in the memory to resume see Clearing the Memory Tel Tel mode manual receive mode Manual receive mode is enabled when automatic fax reception is turned off Redial Delay 1 15 Default 3 Set the redial interval ...

Page 76: ...oll to select Quality Settings and press Select P 3 Press Scroll to select TX Contrast and press Select P 4 Press Scroll to select Normal Darker or Lighter and press Select P 5 Transmit fax as normal see Sending a Fax Automatically and Sending a Fax Manually below 6 Press Cancel V to return to the Standby mode Sending a Fax Automatically See the following guide to automatically send a fax 1 Load t...

Page 77: ...ode If enabled the printer features an automatic confirmation system that reports after each fax transmission For more information see MSG Confirm After an unsuccessful transmission an error message is displayed on the LCD For a listing of error messages and their meaning see Clearing LCD Error Messages If you receive an error message press Cancel V to clear the message and try to send the documen...

Page 78: ...een appears 4 Select Paper Size Resolution and Orientation 5 Click OK to continue 6 Enter the recipient s name The Recipient s Information screen displays 7 In the Recipient s Name field enter the Name and the Fax Number of the recipient 8 Click Add to enter the contact in the Recipient s List as shown ...

Page 79: ...s List 11 Click OK to continue The Recipients Information screen displays 12 Click Next to continue The Scheduled Fax screen displays 13 Specify a time to send or select Now default 14 Click Finish to send Receiving a Fax About Receiving Modes NOTE The Dell MFP 1125 Printer cannot receive color faxes NOTE To use the Ans Fax mode remove the blue socket from the extension telephone socket found on t...

Page 80: ...machine will take the call If your printer detects a fax tone it automatically initiates reception of the fax Receiving Manually Using an Extension Telephone This feature works best when you are using an extension telephone connected to the extension telephone socket at the back of your printer You can receive a fax from someone you are talking to after ending the call on the extension telephone w...

Page 81: ...ress Select P To insert a pause between numbers press Pause and a appears on the display 7 To store more fax numbers repeat steps 3 through 6 OR To return to Standby mode press Cancel V Editing Speed Dial Numbers 1 You can edit a specific speed dial number Press Directory on the operator panel OR Press Scroll to select Fax and press Select P Press Scroll to select Directory and press Select P 2 Pr...

Page 82: ...document to all the destinations in the group Setting Group Dial 1 Press Directory on the operator panel OR Press Scroll to select Fax and press Select P Press Scroll to select Directory and press Select P 2 Press Scroll to select Add Group and press Select P 3 Enter a name and press Select P 4 Enter a group number between 0 and 99 and press Select P OR Select the location you want by pressing Scr...

Page 83: ...nsmission see Sending a Delayed Fax 2 When the display asks you to enter the remote fax number press the corresponding Group Dialing entry number 3 Then continue the procedure to complete the desired operation 4 Your printer automatically scans the document loaded in the ADF or on the scanner glass into the memory The printer dials each of the numbers included in the group and begins transmission ...

Page 84: ...ress Scroll to select Directory and press Select P 3 Press Select P to access Search 4 Press the button labeled with the letter you want to search for A name beginning with the letter displays For example if you want to find the name MOBILE press the 6 button which is labeled with MNO 5 Press Scroll to display the next name 6 When the name and or the number you want displays press Start u or Selec...

Page 85: ...umbers 6 Press Select P to confirm the number The display asks you to enter another fax number 7 Press Select P to enter other number Or press Scroll to select No and press Select P 8 If you want to enter more fax numbers repeat steps 5 and 6 You can add up to 10 destinations When you finish entering fax numbers press Start u The document is scanned into the memory before transmission The display ...

Page 86: ...er glass the display asks if you want to load another page Select Yes to add Otherwise select No 14 The document is scanned into the memory 15 The printer returns to Standby mode and the fax is transmitted from memory at the selected time Additional Features Protecting your Fax with a Passcode Assign a passcode to the printer to protect it from unauthorized use Assigning a Passcode 1 Press Scroll ...

Page 87: ...Mode 2 Press Scroll to display Print and press Select P 3 Enter the four digit passcode and press Select P The faxes stored in memory are printed To turn the secure receiving mode off 1 Access the Secure Receive menu by following steps 1 thorough 3 in Turning on the Secure Receiving Mode 2 Press Scroll to display Off and press Select P 3 Enter the four digit passcode and press Select P The mode is...

Page 88: ...printer has various user selectable setting options for sending or receiving faxes These options are preset at the factory but you may need to change them To find out how the options are currently set print the System Data list as follows Changing Setting Options 1 Press Scroll to select Fax and press Select P 2 Press Scroll to select Advanced Fax and press Select P 3 Press Scroll until you see th...

Page 89: ...r printer and Dell ScanDirect and send them using your fax application with the computer modem Sending Fax from a PC You can send a fax from your PC without using the operator panel using the DELL MFP Center The Fax software is installed as part of the installation procedure For more information see Sending a PC Fax Secure Receive You can keep your received faxes from being accessed by unauthorize...

Page 90: ... s face up with the top edge of the document first into the ADF OR Place a single document face down on the scanner glass For more information on loading a document see Loading an Original Document 2 Open the Dell MFP Center l In Windows XP Click Start All Programs DELL DELL Printers DELL MFP 1125 Utilities DELL MFP Center l In Windows Vista Click Start All Programs DELL DELL MFP 1125 Utilities DE...

Page 91: ...d items by specific item properties l Scan Driver TWAIN or Windows Image Acquisition WIA drivers are available for scanning documents on your printer l User s Guide HTML documentation provides detailed information about using your printer l Dell MFP 1125 Fax enables you to send a fax from your computer l Dell Fax Setup Wizard enables you to set up personalize and adjust dialing connection and auto...

Page 92: ...lation program begins and the following screen is displayed 3 Click Next The License Agreement screen is displayed Take a moment to read the license agreement 4 When satisfied click the I accept the terms of the license agreement radio button and click Next 5 The Installation Method screen is displayed NOTE Do not connect the printer to your computer at this time A prompt will appear instructing w...

Page 93: ...alls all the software needed for the DELL MFP 1125 default Advanced Install allows for the selection of specific software to install See the following 7 Select a type of installation method to use and click Next The Installation Progress screen is displayed The Connect Your Printer screen displays as follows ...

Page 94: ...Click Next The Scanner Fax Status Monitor MFP Utility Paper Port and Printer drivers are installed at this time Installation continues and the Congratulations Setup Complete screen displays NOTE The installation does not continue until the USB connection is detected If the printer is not detected the installation remains idle and the following screen displays ...

Page 95: ...ze and adjust dialing connection and auto answer settings 1 Open the Dell Fax Setup Wizard l In Windows XP Start All Programs DELL DELL Printers DELL MFP 1125 Utilities Dell Fax Setup Wizard l In Windows Vista Start All Programs DELL DELL MFP 1125 Utilities Dell Fax Setup Wizard The Welcome screen is displayed 2 This screen is informational click Next to continue 3 The Personalization screen is di...

Page 96: ...red to dial If a prefix digit is required in an office environment for example check Yes and enter the required prefix digit in the field 6 Click Next to continue The Connections Setting screen is displayed 7 If the MFP has a dedicated line check the Yes radio button default No 8 Select the appropriate connection settings and click Next to continue NOTE A comma can be used to enter a pause after t...

Page 97: ...ect the number of rings until the MFP answers incoming calls The default setting is five rings 13 Click Next 14 The Finished screen is displayed NOTE The preview window shows a different setup diagram depending on the selection s made If all of the options are checked the connection diagram appears as follows NOTE If No is selected any incoming faxes must be answered manually by pressing the user ...

Page 98: ...emove the printer drivers if you are upgrading the software or if your driver installation fails You can remove the software using the Drivers and Utilities CD or Windows uninstall 1 Select Uninstall l In Windows XP Click Start All Programs DELL DELL Printers DELL MFP 1125 Uninstall l In Windows Vista Click Start All Programs DELL DELL MFP 1125 Uninstall l A confirmation screen is displayed NOTE C...

Page 99: ...e initial software installation from the Drivers and Utilities CD After the installation an icon is placed in the task bar Double click the icon to display the Status Monitor If the Status Monitor cannot connect to the MFP the following window is displayed NOTE If the icon is not present the Status Monitor is accessible through Start All Programs DELL DELL Printers DELL MFP 1125 DELL MFP 1125 Stat...

Page 100: ...er Settings Utility window provides several features Directory View Directory Fax Settings Fax and Scan Destination Item Description MFP Status Shows the current status of the MFP In the example The device is ready to use is displayed indicating correct operation Other status values include In Power Saving Mode Cannot communicate with MFP and Drum count has exceeded life See Clearing LCD Error Mes...

Page 101: ...move the contact or group from the list Fax Settings This item enables you to configure fax settings Settings Click Settings to create a fax cover page The fax cover page contains the date the sender s fax number and printer ID the recipient s fax number and printer ID stored in the sender s Directory and the total number of pages you sent Advanced Settings Click the Advanced Settings tab to confi...

Page 102: ...s click Save Settings and Close to exit the Fax Settings dialog Click Reset to fax defaults to restore settings to the factory default values Scan The scan option provides access to the destination field where the scanned image is placed locally Click the Browse button to enter or browse to a destination for scanned images The default file destination is the standard My Documents folder ...

Page 103: ...Click OK and Apply to save any changes Back to Contents Page ...

Page 104: ...the printer tray covers doors and options It is also important to allow enough space around the printer for proper ventilation l Provide a proper environment l A firm level surface l Away from the direct airflow of air conditioners heaters or ventilators l Away from sunlight extreme humidity or high fluctuations in temperature l A clean dry and dust free location 2 In addition to the Dell Mono Las...

Page 105: ...m the scanner module by gently pulling it These are the main components of your printer The following illustrations show the standard Multi Function Printer 1125 Front View Power Cable Telephone Line Cable Drivers and Utilities CD Placemat Paper Output Tray Paper Tray NOTE It is recommended you use an AWG 26 or lower gauge cord that is a maximum 250 cm in length NOTE The power cord must be plugged...

Page 106: ...B Cable Connector Insert the USB cable into this connector and connect the other end of the cable to your computer NOTE Do not connect USB cable to the printer until you have installed the software and drivers See Installing Software in Windows 2 Fax Connector Connect the wall telephone line to the FAX connector 3 Phone Connector Enables you to connect a telephone or answering machine Optional to ...

Page 107: ...ired menu and press Select P 2 Press Scroll to select the desired setting and press Select P 3 Press Scroll to select the desired option and press Select P 4 Press Cancel V to return to the main menu NOTE If the phone communication is serial in your country such as Germany Sweden Denmark Austria Belgium Italy France and Switzerland you must remove the plug from the phone connector and insert the s...

Page 108: ...Off 2 Up ID Copy Clone Collation Contrast 3 1 5 Copy Default Original Type Zoom Contrast Layout 3 Fax Enter Number Redial Directory Search Edit Add Delete Quality Settings Resolution TX Contrast Fax Features On Hook Dial Delay Fax Broadcast Fax Cancel Job Advanced Fax Recv Forward Stmp Rcvd Name Secure Receive ECM Mode Prefix Dial Modem Speed Reports Directory Scheduled Jobs Activity Report Fax De...

Page 109: ...must be set after the initial installation To set the time and date perform the following steps 1 Press Scroll to select Setup and press Select P 2 Press Scroll to select Device Setup and press Select P 3 Press Scroll to select Date Time and press Select P 4 The current settings are displayed Press Scroll to select the setting to change and enter the correct value 5 Once satisfied press Select P D...

Page 110: ...ss Select P 5 Press Scroll to select On or Off and press Select P 6 Press Cancel V to return to the Standby mode Ringer Sounds See the following guide to enable or disable the Ringer Volume 1 Press Scroll to select Setup and press Select P 2 Press Scroll to select Device Setup and press Select P 3 Press Scroll to select Sound Volume and press Select P 4 Press Scroll to select Ringer and press Sele...

Page 111: ... to select Device Setup and press Select P 3 Press Scroll to select Toner Save and press Select P 4 Press Scroll to select On or Off and press Select P 5 Press Cancel V to return to Standby mode Back to Contents Page ...

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