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Canon MF4600 Series Basic Operation Manual Download Page 127

Sending Documents (MF4690PL Only)

4-44

     Using  Group  Addresses 

 

 

 To use this feature, you must register destinations in a group address beforehand. (See “Storing/Editing Address 
Book,” on p. 4-11.) 

  

  

  

  

 1

 Set 

documents. 

 Place the first page on the platen glass if you are not using the ADF. 

 2

 Press 

[SEND/FAX]. 

  

Summary of Contents for MF4600 Series

Page 1: ...690PL Only Receiving Documents MF4690PL Only Printing Scanning PC Faxing MF4690PL Only Remote UI Maintenance Troubleshooting Machine Settings Appendix Basic Operation Guide Please read this guide before operating this product After you finish reading this guide store it in a safe place for future reference ...

Page 2: ...CD ROM Indicates the manual is supplied in PDF format in the accompanying CD ROM To view the manual in PDF format Adobe Reader Adobe Acrobat Reader is required If Adobe Reader Adobe Acrobat Reader is not installed on your system please download it from the Adobe Systems Incorporated website Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and...

Page 3: ...h This Machine Copy Features Select a scan mode depending on the type of image Image Quality p 3 4 Adjust the density level of scanned images Density p 3 5 Enlarge or reduce copied images Zoom Ratio p 3 7 Sort copies by page order Collate Copying p 3 10 ...

Page 4: ...What Can I Do with This Machine iii Make two sided copies Two Sided Copy p 3 14 Copy two documents on one sheet 2 on 1 Combination p 3 12 ...

Page 5: ...ents with diverse sending methods Fax E Mail and File Server Chapter 4 Send documents in a variety of file formats Send Settings p 4 7 Specify a recipient with a single key Sending with One Touch Keys p 4 40 Specify a recipient with a three digit code Sending with Coded Dial Codes p 4 42 ...

Page 6: ...ple recipients as a group Sending to Group Addresses p 4 44 Look up a particular recipient Address Book Search p 4 46 Retry sending documents automatically Auto Retry Reference Guide Send documents to multiple recipients Broadcasting Reference Guide ...

Page 7: ...l the last three sending jobs Job Recall Reference Guide Forward received documents Forwarding Documents Reference Guide Receive faxes in memory without printing out Memory Reception Reference Guide Send a fax from a PC PC Faxing Online Help ...

Page 8: ...vii What Can I Do with This Machine Printer Feature Print a document from a PC Printing Online Help Scanner Feature Specify detailed scanning options to suit various images Scanning Scanner Driver Guide ...

Page 9: ... This Machine viii Remote UI Feature Access and manage the machine from a PC Remote UI Reference Guide System Manager Settings Restrict the use of the machine with department IDs Department ID Management Reference Guide ...

Page 10: ...atures MF4690PL Only iv Printer Feature vii Scanner Feature vii Remote UI Feature viii System Manager Settings viii Contents ix How to Use This Guide xvii Symbols Used in This Manual xvii Illustrations Used in This Manual xviii Legal Notices xix Trademarks xix Copyright xix Disclaimers xix 1 Before Using the Machine 1 1 Machine Components 1 2 ...

Page 11: ...anagement 1 11 Procedure before Using the Machine 1 11 Procedure after Using the Machine 1 12 Optional Handset MF4690PL Only 1 13 Maintaining the Handset 1 13 Toner Cartridge 1 14 Maintaining the Toner Cartridge 1 15 Checking the toner level 1 17 Timer Settings 1 18 Setting the Sleep Mode 1 18 Setting Auto Clear Time 1 20 Setting Time Zone MF4690PL Only 1 22 Setting Daylight Saving Time 1 23 2 Doc...

Page 12: ...er Requirements 2 9 Printable Area 2 11 Loading Paper 2 12 Into the Multi Purpose Tray 2 12 Setting Paper Size and Type 2 15 3 Copying 3 1 Basic Copying Method 3 2 Scan Settings 3 4 Image Quality 3 4 Density 3 5 Zoom Ratio 3 7 Collate Copy 3 10 2 on 1 Combination 3 12 Two Sided Copying 3 14 Printing a Sample Page 3 16 ...

Page 13: ...E Mail File Server 4 7 Storing Editing Address Book 4 11 Storing Editing One Touch Keys Coded Dial Codes 4 12 Storing Editing Group Addresses 4 29 Specifying Destinations 4 40 Using One Touch Keys 4 40 Using Coded Dial Codes 4 42 Using Group Addresses 4 44 Using Address Book Key 4 46 Manual Sending Fax 4 50 Canceling TX Jobs 4 53 Checking and Deleting Jobs 4 55 Checking Transmission Results 4 55 C...

Page 14: ...g or Erasing Documents with Forwarding Errors 5 8 Canceling RX Jobs 5 10 Checking and Deleting Jobs 5 11 Checking Reception Results 5 11 Checking and Deleting Receiving Documents Stored in Memory 5 13 6 Printing 6 1 Printing Documents 6 2 Checking and Deleting Jobs 6 4 Checking and Deleting Print Jobs 6 4 7 Scanning 7 1 Scanning to a Computer 7 2 Scanning to a USB Memory MF4690PL Only 7 4 Scanning...

Page 15: ... 8 1 PC Faxing 8 2 9 Remote UI 9 1 Remote UI 9 2 10 Maintenance 10 1 Cleaning the Machine 10 2 Exterior 10 2 Interior 10 3 Fuser Roller 10 6 Scanning area 10 7 Replacing the Toner Cartridge 10 10 Redistributing Toner 10 10 Replacing the Toner Cartridge with a New One 10 13 Transporting the Machine 10 16 11 Troubleshooting 11 1 Clearing Jams 11 2 Document Jams 11 3 Paper Jams 11 4 ...

Page 16: ...Cannot Solve a Problem 11 33 12 Machine Settings 12 1 Machine Settings 12 2 Printing USER S DATA LIST 12 2 Accessing the Setting Menu 12 4 Setting Menu 12 6 PAPER SETTINGS 12 6 VOLUME CONTROL MF4690PL Only 12 6 COMMON SETTINGS 12 8 COPY SETTINGS 12 9 TX RX SETTINGS MF4690PL Only 12 11 ADDRESS BOOK SET MF4690PL Only 12 19 PRINTER SETTINGS 12 22 TIMER SETTINGS 12 27 ADJUST CLEANING 12 29 REPORT SETT...

Page 17: ...hat Can I Do with This Machine xvi 13 Appendix 13 1 Specifications 13 2 General 13 2 Copier 13 3 Printer 13 4 Facsimile MF4690PL Only 13 4 Telephone MF4690PL Only 13 6 Send MF4690PL Only 13 6 Index 13 8 ...

Page 18: ...us injury if not observed Explains how to avoid actions that could injure you or damage your machine Explains operating restrictions and how to avoid minor difficulties In addition this guide uses distinctive notations to identify keys and information in the LCD The keys you press appear in square brackets Stop Reset Information in the LCD appears in angle brackets LOAD PAPER The numbers that poin...

Page 19: ...ntioned illustrations used in this manual are those taken when no optional equipment is attached to the MF4690PL The model MF4690PL is used for illustration purposes in this manual When there is any difference between MF4660PL and MF4690PL it is clearly indicated in the text e g MF4690PL Only ...

Page 20: ...d transmitted transcribed stored in a retrieval system or translated into any language or computer language in any form or by any means electronic mechanical magnetic optical chemical manual or otherwise without the prior written permission of Canon Inc Disclaimers The information in this document is subject to change without notice CANON INC MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATER...

Page 21: ...nly 1 10 Log In Mode 1 10 Department User ID Management 1 11 Procedure before Using the Machine 1 11 Procedure after Using the Machine 1 12 Optional Handset MF4690PL Only 1 13 Maintaining the Handset 1 13 Toner Cartridge 1 14 Maintaining the Toner Cartridge 1 15 Checking the toner level 1 17 Timer Settings 1 18 Setting the Sleep Mode 1 18 Setting Auto Clear Time 1 20 Setting Time Zone MF4690PL Onl...

Page 22: ...area B Slide guides Adjust to the width of the document C Document feeder tray Holds documents D Document delivery tray Receives documents E Operation panel Controls the machine F USB memory port Insert the USB memory when using scanning to USB memory option G Output tray Receives copies prints and faxes H Paper cassette Loads the paper supply ...

Page 23: ...om its original position for A4 paper M Slide guides for multi purpose tray Adjusts to the width of the paper N Paper guide rail Holds the paper supply O Dust cover Protects the paper supply in the paper cassette from the dirt and dust P Multi purpose tray Feeds paper when you insert one by one manually Q Scanning platform Open this platform when replacing the toner cartridge or clearing paper jam...

Page 24: ...USB Universal Serial Bus cable U Rear cover Open this cover when clearing paper jams V Power socket Connect the power cord W Telephone line jack Connect the external telephone cable X External device jack Connect an external device Y Handset jack Connect the optional handset cable MF4690PL Only ...

Page 25: ...copy function C COPY key Press to switch to the Copy mode D SEND FAX key Press to switch to the Send Fax mode E SCAN key Press to switch to the Scan mode F Additional Functions key Press to select or cancel the modes in Additional Functions G 2 Sided key Press to set two sided copying H Enlarge Reduce key Press to enlarge or reduce copy ratio I Density key Press to adjust the density for copy or d...

Page 26: ...ng or receiving faxes Lights when the machine has waiting jobs and stores the data in memory Q Start key Press to start copying scanning and sending faxes R Numeric keys Enter letters and numbers S Tone key Press to switch from rotary pulse to tone dialing T Clear key Press to clear entered alphanumeric characters U key Press to increase the value for various settings Also press to see the next it...

Page 27: ... D SCAN key Press to switch to the Scan mode E Additional Functions key Press to select or cancel the modes in Additional Functions F 2 Sided key Press to set two sided copying G Enlarge Reduce key Press to enlarge or reduce copy ratio H Density key Press to adjust the density for copy I Image Quality key Press to select image quality for copy J Collate 2 on 1 key Press to collate copies or press ...

Page 28: ...nd stores the data in memory P Start key Press to start copying and scanning Q Numeric keys Enter letters and numbers R Tone key Press to switch from rotary pulse to tone dialing S Clear key Press to clear entered alphanumeric characters T key Press to increase the value for various settings Also press to see the next item in the menu U OK key Press to accept a set function or mode Also press and ...

Page 29: ... to enter a pause between or after the telephone fax number when dialing or registering numbers C Coded Dial key Press to specify destinations registered under coded dial codes D Address Book key Press to search pre registered destinations under one touch keys or coded dial codes by name number or address E R key Press to dial an outside line access number or an extension number when the unit is c...

Page 30: ...nge the standby display which appears when the main power switch is turned on For details see Setting Menu on p 12 6 When the main power switch is turned on the LCD displays PLEASE WAIT first and then displays INITIALIZING until the standby display appears It is also possible to see the standby display without having INITIALIZING shown If the Auto Clear function is activated the display returns to...

Page 31: ... password to be able to operate the machine For details see Chapter 8 System Manager Settings in the Reference Guide Procedure before Using the Machine 1 Enter the department ID or the user ID with the numeric keys then press OK or Log In Out ID 2 If the password is set enter the password with the numeric keys then press OK or Log In Out ID The standby display appears ...

Page 32: ...Before Using the Machine 1 12 Procedure after Using the Machine 1 Be sure to press Log In Out ID ...

Page 33: ...dset available from your local authorized Canon dealer or the Canon help line For how to install the handset see Set Up the Machine in the Starter Guide Maintaining the Handset Do not leave the handset exposed to direct sunlight Do not install the handset in hot or humid conditions Do not spray aerosol polish on the handset as it may cause damage Use a damp cloth to wipe clean the handset ...

Page 34: ...the life of the toner cartridge will be shorter as they consume more toner To purchase a new Canon genuine toner cartridge contact your local authorized Canon dealer or Canon help line ISO IEC 19752 is the global standard related to Method for the determination of toner cartridge yield for monochromatic electrophotographic printers and multi function devices that may contain printer components iss...

Page 35: ...e the toner cartridge s protective bag in case you need to repack and transport the toner cartridge at a later date Do not store the toner cartridge in a salty atmosphere or where there are corrosive gases such as from aerosol sprays Do not remove the toner cartridge from the machine unnecessarily Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the d...

Page 36: ...remove it carefully If not removed with care the toner powder may scatter and come in contact with your eyes and mouth If this happens rinse with water and consult a doctor immediately Keep the toner cartridge away from small children If they ingest the toner powder consult a doctor immediately Do not disassemble the toner cartridge The toner powder may scatter and come in contact with your eyes a...

Page 37: ...d in the LCD at four levels If the toner gauge indicates that the toner is empty it is recommended that the toner cartridge be replaced See Replacing the Toner Cartridge on p 10 10 Toner full 0 1 0 0 T O N E R G A U G E Toner high 0 1 0 0 T O N E R G A U G E Toner low 0 1 0 0 T O N E R G A U G E Toner empty 0 1 0 0 T O N E R G A U G E To return to the standby mode press Stop Reset ...

Page 38: ...tting the Sleep Mode When the machine remains idle for a certain period of time it automatically enters the Sleep mode 1 Press Additional Functions 2 Press or to select TIMER SETTINGS then press OK 3 Press or to select AUTO SLEEP TIME then press OK ...

Page 39: ...nter the Sleep mode manually press Energy Saver on the operation panel The machine will not enter the Sleep mode when the machine is in operation the Processing Data indicator lights or flashes a message appears on the display and the Error indicator flashes paper is loaded in the multi purpose tray a paper jam occurs in the machine the optional handset or the handset of the external telephone is ...

Page 40: ...Time If the machine remains idle for a certain period of time the display returns to the standby mode Auto Clear function 1 Press Additional Functions 2 Press or to select TIMER SETTINGS then press OK 3 Press or to select AUTO CLEAR TIME then press OK ...

Page 41: ...to select ON then press OK 5 Press or to select the desired interval then press OK You can set the interval from 1 to 9 minutes in one minute increments You can also enter values using numeric keys 6 Press Stop Reset to return to standby mode ...

Page 42: ...urs A time zone is a region throughout which this time difference is the same 1 Press Additional Functions 2 Press or to select TIMER SETTINGS then press OK 3 Press or to select TIME ZONE SETTING then press OK 4 Press or to select the time zone then press OK 5 Press Stop Reset to return to the standby mode The specified time zone setting becomes effective after the machine is restarted ...

Page 43: ... advanced throughout the summer season This is called Daylight Saving Time 1 Press Additional Functions 2 Press or to select TIMER SETTINGS then press OK 3 Press or to select DAYLIGHT SV TIME then press OK 4 Press or to select ON then press OK 5 Press or to select BEGIN DATE TIME then press OK ...

Page 44: ...Before Using the Machine 1 24 6 Press or to select MONTH then press OK 7 Press or to select the month then press OK 8 Press or to select WEEK then press OK 9 Press or to select the week then press OK ...

Page 45: ...25 Before Using the Machine 10 Press or to select DAY then press OK 11 Press or to select the day then press OK 12 Press or to select END DATE TIME then press OK 13 Press or to select MONTH then press OK ...

Page 46: ...select the month then press OK 15 Press or to select WEEK then press OK 16 Press or to select the week then press OK 17 Press or to select DAY then press OK 18 Press or to select the day then press OK 19 Press Stop Reset to return to standby mode ...

Page 47: ...aper Document Requirements 2 2 Scanning Area 2 4 Loading Documents 2 5 On the Platen Glass 2 5 In the ADF 2 7 Paper Requirements 2 9 Printable Area 2 11 Loading Paper 2 12 Into the Multi Purpose Tray 2 12 Setting Paper Size and Type 2 15 ...

Page 48: ...24 mm Plain paper Multipage documents of the same size thickness and weight or one page documents Size W x L Max 216 x 297 mm Max 216 x 356 mm Min 105 x 148 5 mm Weight Max 2 kg 40 to 105 g m2 Quantity 1 sheet Max 35 sheets 2 1 When copying a transparent document such as tracing paper or transparencies use a piece of plain white paper to cover the document after placing it face down on the platen ...

Page 49: ...ument is completely dry To prevent document jams in the ADF do not use any of the following Wrinkled or creased paper Carbon paper or carbon backed paper Curled or rolled paper Coated paper Torn paper Onion skin or thin paper Documents with staples or paper clips attached Paper printed with a thermal transfer printer Transparencies ...

Page 50: ...er 2 4 Scanning Area Make sure your document s text and graphics fall within the shaded area in the following diagram Note that the margin widths listed are approximate and there may be slight variations in actual use ...

Page 51: ...2 5 Document and Paper Loading Documents On the Platen Glass 1 Lift up the platen glass cover 2 Place your document face down ...

Page 52: ...he arrow mark 4 Gently lower the platen glass cover The document is ready for scanning When closing the platen glass cover be careful not to get your fingers caught as this may result in personal injury Do not press down the platen glass cover forcefully as this may damage the platen glass and cause personal injury Remove the document from the platen glass when scanning is complete ...

Page 53: ...2 7 Document and Paper In the ADF 1 Fan the document stack and even the edges 2 Adjust the slide guides to the width of the documents ...

Page 54: ...scanned When scanning is complete remove the documents from the document delivery tray to avoid paper jams Avoid using ADF to scan the same document more than 30 times When scanned repeatedly documents can become folded or torn which may cause paper jams If the feeder rollers are soiled from scanning a document written in pencil clean them See Cleaning the Machine on p 10 2 ...

Page 55: ...ico Oficio Folio Government LTR Government LGL Foolscap LTR LGL 76 x 127 to 216 x 356 mm Weight 60 to 163 g m2 Quantity Max 250 sheets Height max 25 mm Max 1 sheet Type Plain Paper Plain Paper L Heavy Paper Heavy Paper H Transparency The default paper size is A4 If you use a different paper size you must change the paper size settings See Setting Paper Size and Type on p 2 15 ...

Page 56: ...aper do not print well Highly textured paper Very smooth paper Shiny paper Make sure the paper is free from dust lint and oil stains Be sure to test paper before purchasing large quantities Store all paper wrapped and on a flat surface until ready for use Keep opened packs in their original packaging in a cool dry location Store paper at 18 C 24 C 40 60 relative humidity Use only the transparencie...

Page 57: ...ent and Paper Printable Area The shaded area indicates the approximate printable area of A4 paper and envelope Note that the margin widths listed are approximate and there may be slight variations in actual use b ...

Page 58: ... in the multi purpose tray is fed prior to the paper in the paper cassette The recommended envelopes are COM10 MONARCH DL and ISO C5 Using other envelopes may affect the quality of the printout Make sure to set the correct paper size in the printer driver See Online Help When printing received documents it is possible to feed paper only from the paper cassette If paper is loaded into the multi pur...

Page 59: ... When you load paper with a logo on position the paper with the print side up logo side and insert it so that the top of the paper feeds first in the multi purpose tray When setting an envelope gently insert the envelope into the multi purpose tray with the print side up and the right edge i e closer to the stamp first ...

Page 60: ...e paper If the paper guides are not adjusted correctly for the size of the paper the quality of your printouts may be adversely affected 4 Specify the size and the type of the paper you load For details on how to specify the paper size and type see Setting Paper Size and Type on p 2 15 ...

Page 61: ... of paper follow this procedure to change the settings The procedure is same for the paper cassette and multi purpose tray except for selecting the paper cassette or multi purpose tray in step 3 and 6 1 Press Additional Functions 2 Press or to select PAPER SETTINGS then press OK 3 Press or to select CASSETTE or MP TRAY then press OK ...

Page 62: ...5 A5 EXECUTIV COM10 MONARCH DL ISO C5 OFICIO B OFI M OFI FOLIO G LTR G LGL FLSP LTR LGL The paper sizes available will vary depending on the country where the unit was purchased 6 Press or to select SELECT PAPER TYPE then press OK If you have selected B5 A5 EXECUTIV COM10 MONARCH DL or ISO C5 for the paper size in step 5 SELECT PAPER TYPE is not displayed Skip to step 8 ...

Page 63: ... PAPER or HEAVY PAPER H 2 for Heavy paper Paper cassette 105 g m2 to 128 g m2 Multi purpose tray 105 g m2 to 163 g m2 or Envelope TRANSPARENCY for Transparency 1 If paper curls excessively when printed with PLAIN PAPER selected select PLAIN PAPER L 2 If print fixing is not sufficient when printed with HEAVY PAPER selected select HEAVY PAPER H 8 Press Stop Reset to return to the standby mode ...

Page 64: ...an Settings 3 4 Image Quality 3 4 Density 3 5 Zoom Ratio 3 7 Collate Copy 3 10 2 on 1 Combination 3 12 Two Sided Copying 3 14 Printing a Sample Page 3 16 Canceling Copy Jobs 3 17 Checking and Deleting Jobs 3 19 Checking and Deleting Copy Jobs 3 19 ...

Page 65: ...F For documents you can copy see Document Requirements on p 2 2 Press COPY The COPY indicator lights up and the machine enters the copy standby mode When you are in the copy mode and press and hold OK a sample page will be printed For details see Printing a Sample Page on p 3 16 You want to adjust the image quality density and zoom ratio See Scan Settings on p 3 4 ...

Page 66: ...py quantity 1 to 99 O3 A 4 1 0 0 T E X T P H O T O Ex Press Start You enter a wrong number Press Clear and enter a new number You want to cancel copying Press Stop Reset on the operation panel When the STOP KEY PRESSED message appears press OK When the CANCEL message appears press to select YES ...

Page 67: ...activated or if you press Stop Reset Image Quality 1 Press COPY 2 Press Image Quality repeatedly to select the document type TEXT PHOTO For documents that contain text and photos TEXT PHOTO For documents that contain fine text and photos TEXT For text documents PHOTO For documents that contain fine text or photos Copy density automatically changes to the manual mode when TEXT PHOTO PHOTO or TEXT P...

Page 68: ...he density to the most appropriate level for the document either automatically or manually Adjusting Automatically 1 Press COPY 2 Press Density repeatedly to select AUTO DENSITY then press OK The image quality is automatically set to TEXT ...

Page 69: ... T D K to make dark documents lighter to make light documents darker To cancel all settings press Stop Reset When you switch the mode by pressing the mode keys such as SEND FAX all settings will be also canceled If you want to keep the settings set the density as following Additional Functions COPY SETTINGS STANDARD SETTINGS DENSITY MANUAL See Setting Menu on p 12 6 ...

Page 70: ...3 7 Copying Zoom Ratio Preset Zoom You can enlarge or reduce documents from one standard paper size to another 1 Press COPY 2 Press Enlarge Reduce ...

Page 71: ...copy density then press OK 200 MAX 141 A5 A4 100 70 A4 A5 50 MIN When PAPER SIZE GROUP in the COPY SETTINGS menu is set to INCHES or AB the preset copy ratios change as follows INCHES 50 64 78 100 129 200 AB 50 70 81 86 100 115 122 141 200 ...

Page 72: ... to 200 1 Press COPY 2 Press Enlarge Reduce twice 3 Enter the copy ratio with the numeric keys then press OK 1 0 0 Z O O M 5 0 2 0 0 Ex You can use or to adjust the zoom ratio To increase the zoom ratio press To decrease the zoom ratio press To return the copy ratio to 100 press Enlarge Reduce repeatedly to display 100 then press OK ...

Page 73: ...ace the first page on the platen glass if you are not using the ADF 2 Press COPY If COLLATE is set to ON in STANDARD SETTINGS in COPY SETTINGS skip step 3 3 Press Collate 2 on 1 repeatedly to select COLLATE then press OK If you want to use COLLATE with 2 on 1 Combination see p 3 12 at the same time select COLLATE 2 ON 1 then press OK If you want to use with Two Sided Copying at the same time go to...

Page 74: ...ll pages 7 Press OK The machine prints the remaining sets of copies To cancel all settings press Stop Reset When you switch the mode by pressing the mode keys such as SEND FAX all settings will be also canceled If you want to keep the settings as the default see Setting Menu on p 12 6 When scanning multiple page documents MEMORY FULL may appear in the LCD and scanning may be canceled If this happe...

Page 75: ...0 and Two Sided Copying see p 3 14 1 Set documents Place the first page on the platen glass if you are not using the ADF 2 Press COPY 3 Press Collate 2 on 1 repeatedly to select 2 ON 1 then press OK If you want to use 2 ON 1 with Collate Copy see p 3 10 at the same time select COLLATE 2 ON 1 then press OK If you want to use with Two Sided Copying at the same time go to step 3 on p 3 14 ...

Page 76: ...out scanning the second document only the first document will be printed on the left side of the paper A maximum of 4 mm margin will be produced between the two reduced documents in 2 on 1 combination copying To cancel all settings press Stop Reset When you switch the mode by pressing the mode keys such as SEND FAX all settings will be also canceled If you want to keep the settings as the default ...

Page 77: ...both Collate Copy see p 3 10 and 2 on 1 Combination see p 3 12 Paper used to make two sided copies must conform to the following specifications Paper size A4 and LTR Paper weight 64 to 80 g m2 1 Set documents Place the first page on the platen glass if you are not using the ADF 2 Press COPY 3 Press 2 Sided repeatedly to select 1 2 SIDED then press OK ...

Page 78: ...CALENDAR TYPE is selected the front and back sides of the copy will have the same top bottom orientation 5 Use the numeric keys to enter the desired copy quantity 1 to 99 6 Press Start When you set the document on the platen glass press Start for each document When scanning is complete press OK To cancel all settings press Stop Reset When you switch the mode by pressing the mode keys such as SEND ...

Page 79: ...ust be Plain Paper 64 to 80 g m2 If the paper setting is not appropriate or the paper is not loaded correctly printing does not start without any error massages You cannot cancel printing a sample page once printing has started You cannot use this function while making copies scanning documents or printing reports or lists 1 Press COPY 2 Press and hold OK The sample page will be printed on the bot...

Page 80: ...opying Canceling Copy Jobs Cancel an ongoing job as follows 1 Press Stop Reset 2 When the STOP KEY PRESSED message appears press OK When scanning using the ADF S T O P K E Y P R E S S E D P R E S S O K K E Y ...

Page 81: ...Copying 3 18 When scanning using the platen glass S T O P K E Y P R E S S E D When the CANCEL message appears press to select YES Y E S N O C A N C E L ...

Page 82: ...currently being processed Checking and Deleting Copy Jobs 1 Press System Monitor repeatedly to select COPY STATUS then press OK 2 Press or to scroll through the job list and check the status of the copy jobs If you want to delete the job go to step 3 Otherwise press Stop Reset to return to the standby mode ...

Page 83: ...Press or to select the desired job then press OK 4 Press or to select CANCEL then press OK 5 Press to select YES If you do not want to cancel the job press to select NO 6 Press Stop Reset to return to the standby mode ...

Page 84: ... 4 11 Storing Editing One Touch Keys Coded Dial Codes 4 12 Storing Editing Group Addresses 4 29 Specifying Destinations 4 40 Using One Touch Keys 4 40 Using Coded Dial Codes 4 42 Using Group Addresses 4 44 Using Address Book Key 4 46 Manual Sending Fax 4 50 Canceling TX Jobs 4 53 Checking and Deleting Jobs 4 55 Checking Transmission Results 4 55 Checking and Deleting Sending Documents Stored in Me...

Page 85: ...it in the ADF For documents you can send see Document Requirements on p 2 2 You want to send multipage documents as E mail Color Scan the documents by the ADF You can only send one page by the platen glass Press SEND FAX repeatedly to select the sending method then press OK The SEND FAX indicator lights up and the machine enters the send fax standby mode You want to send document to a file server ...

Page 86: ... select the document size then press Start for each document When scanning is complete press OK to start dialing T E L 1 2 3 Ex F A X N U M B E R You enter a wrong number when specifying a fax number Go back to the wrong digit with You enter a wrong character when specifying an e mail address Go back to the wrong character with then press Clear Or press and hold Clear to delete the entire entry Yo...

Page 87: ... but the longer the transmission will take When you send e mail or send documents to a file server you can optionally set the file format if multiple images are sent as separate files or a single file resolution and original type according to the type of document you are sending See Send Settings E Mail File Server on p 4 7 Image Quality Fax 1 Press SEND FAX to select FAX then press OK ...

Page 88: ... PHOTO for documents that contain photographs the resolution is twice that of STANDARD 200 x 200 dpi SUPER FINE for documents that contain fine print and images the resolution is four times that of STANDARD 200 x 400 dpi ULTRA FINE for documents that contain fine print and images the resolution is eight times that of STANDARD 400 x 400 dpi STANDARD for most text only documents 200 x 100 dpi ...

Page 89: ... density then press OK Ex D E N S I T Y L T D K to make dark documents lighter to make light documents darker These settings return to the default values after all documents are scanned If you want to keep the settings set the density as following Additional Functions TX RX SETTINGS TX RX COMMON SET TX SETTINGS SCANNING DENSITY See Setting Menu on p 12 6 ...

Page 90: ... glass you can only send one page for each job If you want to send multipage documents as E mail Color scan the documents by the ADF 2 Press SEND FAX repeatedly to select the sending method then press OK To send documents to a file server select any sending method If you want to send color images to a file server or attached to an e mail message select E MAIL COLOR as a sending method 3 Specify th...

Page 91: ...server B W PDF TIFF B W File server Color JPEG PDF COMPACT 6 Press or to select ON or OFF for DIVIDE INTO PAGES then press OK OFF Sends multiple images as a single file without dividing them ON Separates multiple images and sends them as separate files If you have selected JPEG in step 5 this setting is not available DIVIDE INTO PAGES is automatically set to ON when sending documents in JPEG forma...

Page 92: ...0dpi 200X100dpi E mail Color 200X200dpi 300X300dpi 100X100dpi 150X150dpi File server B W 200X200dpi 300X300dpi 400X400dpi 600X600dpi 150X150dpi 200X100dpi File server Color 200X200dpi 300X300dpi 100X100dpi 150X150dpi If PDF COMPACT is selected as the file format only 300X300dpi can be selected for sending color images attached to an e mail message ...

Page 93: ... or to select the document size then press Start for each document When scanning is complete press OK to start sending When TIME OUT is set to ON in TX SETTINGS in FAX SETTINGS in TX RX SETTINGS and if you have specified the destination by any other method than using numeric keys the machine starts scanning automatically without pressing Start after the preset time for this setting is elapsed You ...

Page 94: ...ses Using Group Addresses p 4 44 You can specify groups of destinations registered in one touch keys and coded dial codes You can register up to 198 destinations in a group Using Address Book Key p 4 46 You can specify destinations by pressing Address Book and searching a destination from Address Book If ADD BOOK PASSWORD is set in SYSTEM SETTINGS you must enter your password to enter ADDRESS BOOK...

Page 95: ...T then press OK 3 Press or to select 1 TOUCH SPD DIAL or CODED SPD DIAL then press OK 4 Press or to select a one touch key 01 to 07 or coded dial code 000 to 191 for which you want to register the fax number then press OK You can also select a one touch key or coded dial code by pressing the corresponding one touch key or Coded Dial followed by the desired three digit code ...

Page 96: ...press OK 6 Press or to select TEL NUMBER ENTRY then press OK 7 Enter the fax number you register max 120 digits including spaces and pauses with the numeric keys then press OK 0 1 2 X X X X X X X _ T E L N U M B E R E N T R Y Ex 8 Press or to select NAME then press OK ...

Page 97: ... press OK If you want to specify the following optional settings LONG DISTANCE TX SPEED and ECM for the fax number you are registering proceed to the next step If you do not need to set these options skip to step 18 N A M E a C a n Ex 10 Press or to select OPTIONAL SETTING then press OK 11 Press or to select ON then press OK ...

Page 98: ...his option LONG DISTANCE 1 3 Select one of these options when you make an international call If errors occur during fax transmissions try the setting from LONG DISTANCE 1 through LONG DISTANCE 3 14 Press or to select TX SPEED then press OK 15 Press or to select the sending speed 33600 bps 14400 bps 9600 bps or 4800 bps then press OK If transmission errors occur frequently lower the speed ...

Page 99: ...K 17 Press or to select ON to reduce system and line errors while sending to or receiving from other machines that support ECM then press OK To register another one touch key or coded dial code repeat the procedure from step 4 18 Press Stop Reset to return to the standby mode ...

Page 100: ...ess or to select 1 TOUCH SPD DIAL or CODED SPD DIAL then press OK 4 Press or to select a one touch key 01 to 07 or coded dial code 000 to 191 for which you want to register the address then press OK You can also select a one touch key or coded dial code by pressing the corresponding one touch key or Coded Dial followed by the desired three digit code ...

Page 101: ...lect E MAIL ADDRESS then press OK 7 Enter the address you register max 120 digits with the numeric keys then press OK To register another one touch key or coded dial code repeat the procedure from step 4 E M A I L A D D R E S S a s a l e s X X X c o m Ex _ 8 Press or to select NAME then press OK ...

Page 102: ...4 19 Sending Documents MF4690PL Only 9 Enter the destination name max 16 letters including spaces with the numeric keys then press OK N A M E a C a n Ex 10 Press Stop Reset to return to the standby mode ...

Page 103: ...cuments MF4690PL Only 4 20 Registering File Server Addresses 1 Press Additional Functions 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select 1 TOUCH SPD DIAL or CODED SPD DIAL then press OK ...

Page 104: ...an also select a one touch key or coded dial code by pressing the corresponding one touch key or Coded Dial followed by the desired three digit code 5 Press or to select SMB then press OK 6 Press or to select HOST NAME then press OK 7 Use the numeric keys to enter the name of the file server on the network up to 120 characters then press OK H O S T N A M E 1 c a n o n 0 1 Ex ...

Page 105: ...he numeric keys to enter the destination s name up to 16 characters then press OK 10 Press or to select FILE PATH then press OK 11 Use the numeric keys to specify the folder to which the job is to be sent up to 120 characters then press OK 12 Press or to select LOGIN NAME then press OK ...

Page 106: ... up to 24 characters for the login name 14 Press or to select PASSWORD then press OK 15 Use the numeric keys to enter the password then press OK You can enter up to 14 characters To register another one touch key or coded dial code repeat the procedure from step 4 16 Press Stop Reset to return to the standby mode ...

Page 107: ...OK SET then press OK 3 Press or to select 1 TOUCH SPD DIAL or CODED SPD DIAL then press OK 4 Press or to select the one touch key 01 to 07 or coded dial code 000 to 191 you want to edit then press OK You can also select a one touch key or coded dial code by pressing the corresponding one touch key or Coded Dial followed three digit code ...

Page 108: ...RD when you edit file server addresses 6 Go back to the wrong digit with when you edit a fax number Or press repeatedly to go back to a wrong number or character then press Clear when you edit an e mail address To delete the entire entry press and hold Clear 7 Enter a new number or character with the numeric keys then press OK 8 Press or to select NAME then press OK ...

Page 109: ... entire entry press and hold Clear 10 Enter a new character with the numeric keys then press OK If you are editing a one touch key or coded dial code under which a fax number is registered you can also change the optional settings For instructions see Registering Fax Numbers on p 4 12 11 Press Stop Reset to return to the standby mode ...

Page 110: ...hen press OK 3 Press or to select 1 TOUCH SPD DIAL or CODED SPD DIAL then press OK 4 Press or to select the one touch key 01 to 07 or coded dial code 000 to 191 you want to delete then press OK You can also select a one touch key or coded dial code by pressing the corresponding one touch key or Coded Dial followed by the desired three digit code ...

Page 111: ...NTRY E MAIL ADDRESS or HOST NAME then press OK 6 Press and hold Clear to delete the entire entry then press OK If you delete the fax number e mail address or file server address the registered name is cleared automatically 7 Press Stop Reset to return to the standby mode ...

Page 112: ...Additional Functions 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select an empty one touch key or coded dial code that you want to set as the group address then press OK You can also select a one touch key or coded dial code by pressing the corresponding one touch key or Coded Dial followed by the desired three digit code ...

Page 113: ...egistered then press OK To enter a destination stored under a one touch key press the desired one touch key To enter a destination stored under a coded dial code press Coded Dial then enter the three digit code with the numeric keys For multiple entries press Coded Dial between each entry You can review the destinations which have been already entered with or 7 Press or to select NAME then press O...

Page 114: ...nly 8 Enter the group name max 16 letters including spaces with the numeric keys then press OK To register another group repeat the procedure from step 4 N A M E a C a n o n G r o u p Ex 9 Press Stop Reset to return to the standby mode ...

Page 115: ...nal Functions 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select a group to edit then press OK To select a group stored under the coded dial code press Coded Dial then enter the three digit code using the numeric keys ...

Page 116: ...elect SELECT ADD TEL NO then press OK 6 Select the destination you want to add to the group then press OK For details on specifying a destination from Address Book see Registering Group Addresses on p 4 29 7 Press Stop Reset to return to the standby mode ...

Page 117: ...o select ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select a group to edit then press OK To select a group stored under the coded dial code press Coded Dial then enter the three digit code using the numeric keys 5 Press or to select SELECT ADD TEL NO then press OK ...

Page 118: ...s MF4690PL Only 6 Press or to display the destination you want to delete from the group then press Clear Repeat this step if you want to delete another destination 7 Press OK 8 Press Stop Reset to return to the standby mode ...

Page 119: ...o select ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select a group to edit then press OK To select a group stored under the coded dial code press Coded Dial then enter the three digit code using the numeric keys 5 Press or to select NAME then press OK ...

Page 120: ...PL Only 6 Press repeatedly to go back to a wrong character then press Clear To delete the entire name press and hold Clear 7 Enter a new character with the numeric keys then press OK 8 Press Stop Reset to return to the standby mode ...

Page 121: ...ect ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select a group to delete then press OK To select a group stored under the coded dial code press Coded Dial then enter the three digit code using the numeric keys 5 Press or to select SELECT ADD TEL NO then press OK ...

Page 122: ...ents MF4690PL Only 6 Press Clear repeatedly until all destinations are deleted then press OK When you delete all destinations the registered name is cleared automatically 7 Press Stop Reset to return to the standby mode ...

Page 123: ...l codes or Address Book Using One Touch Keys You can specify up to 7 destinations using one touch keys To use this feature you must register destinations in one touch keys beforehand See Storing Editing Address Book on p 4 11 1 Set documents Place the first page on the platen glass if you are not using the ADF 2 Press SEND FAX repeatedly to select the sending method then press OK To send documents...

Page 124: ... 4 Press Start When you set the documents on the platen glass press or to select the document size then press Start for each document When scanning is complete press OK to start sending When TIME OUT is set to ON in TX SETTINGS in FAX SETTINGS in TX RX SETTINGS and if you have specified the destination by any other method than using numeric keys the machine starts scanning automatically without pr...

Page 125: ...e you must register destinations in coded dial code beforehand See Storing Editing Address Book on p 4 11 1 Set documents Place the first page on the platen glass if you are not using the ADF 2 Press SEND FAX repeatedly to select the sending method then press OK To send documents to a file server select any sending method 3 Press Coded Dial ...

Page 126: ... Settings on p 4 4 5 Press Start When you set the documents on the platen glass press or to select the document size then press Start for each document When scanning is complete press OK to start sending When TIME OUT is set to ON in TX SETTINGS in FAX SETTINGS in TX RX SETTINGS and if you have specified the destination by any other method than using numeric keys the machine starts scanning automa...

Page 127: ... Group Addresses To use this feature you must register destinations in a group address beforehand See Storing Editing Address Book on p 4 11 1 Set documents Place the first page on the platen glass if you are not using the ADF 2 Press SEND FAX ...

Page 128: ...see Scan Settings on p 4 4 4 Press Start When you set the documents on the platen glass press or to select the document size then press Start for each document When scanning is complete press OK to start sending When TIME OUT is set to ON in TX SETTINGS in FAX SETTINGS in TX RX SETTINGS and if you have specified the destination by any other method than using numeric keys the machine starts scannin...

Page 129: ...hine This is useful when you forget which one touch key or coded dial code the recipient you want is registered under To use this feature you must register destinations in Address Book beforehand See Storing Editing Address Book on p 4 11 1 Set documents Place the first page on the platen glass if you are not using the ADF 2 Press SEND FAX ...

Page 130: ...ss Book repeatedly to select NAME SEARCH or ADD TEL SEARCH then press OK If no recipient is registered in Address Book NOT REGISTERED is displayed NAME SEARCH searches a destination by name ADD TEL SEARCH searches a destination by address or fax number ...

Page 131: ...that starts with the letter C press 2 ABC Entries starting with the letter you entered are displayed if any entries are registered Press to switch between input modes A Letter mode 1 Number mode N A M E S E A R C H A C A N O N Ex A D D T E L S E A R C H A c a n o n X X X X X X Ex 5 Press or to search for the recipient displays recipients in alphabetical order displays recipients in reverse order ...

Page 132: ... platen glass press or to select the document size then press Start for each document When scanning is complete press OK to start sending When TIME OUT is set to ON in TX SETTINGS in FAX SETTINGS in TX RX SETTINGS and if you have specified the destination by any other method than using numeric keys the machine starts scanning automatically without pressing Start after the preset time for this sett...

Page 133: ...annot use group dialing for manual sending 1 Connect the optional handset or an external telephone to the machine if you want to talk to the recipient before sending a document For details on how to connect the optional handset or an external telephone to the machine see Set Up the Machine in the Starter Guide 2 Load the document in the ADF 3 Press SEND FAX repeatedly to select FAX then press OK I...

Page 134: ...al handset or handset of your external telephone 5 Dial the recipient s fax telephone number Make sure to confirm the dial tone before entering a fax number If you enter the number before the dial tone can be heard the call may not connect or the wrong number may be dialed ...

Page 135: ...Hook in step 4 you can pick up the handset when you hear the recipient s voice If you hear a high pitched signal instead of the recipient s voice go to step 8 7 Ask the recipient to set their fax machine to receive faxes 8 When you hear a high pitched signal press Start then hang up the handset ...

Page 136: ...ments MF4690PL Only Canceling TX Jobs Cancel an ongoing job as follows 1 Press Stop Reset 2 When the STOP KEY PRESSED message appears press OK When scanning using the ADF P R E S S O K K E Y S T O P K E Y P R E S S E D ...

Page 137: ...Sending Documents MF4690PL Only 4 54 When scanning using the platen glass S T O P K E Y P R E S S E D When the CANCEL message appears press to select YES Y E S N O C A N C E L ...

Page 138: ...nd jobs currently being processed Checking Transmission Results 1 Press System Monitor repeatedly to select TX RX LOG then press OK If you set CHECKING THE LOG to OFF in SYSTEM SETTINGS transmission reception result does not appear in the LCD 2 Press or to view the required transmission reception result 3 Press Stop Reset to return to the standby mode ...

Page 139: ...2 Press or to scroll through the job list If you want to delete the job go to step 3 Otherwise press Stop Reset to return to the standby mode 3 Press or to select the desired document then press OK 4 Press or to select CANCEL then press OK 5 Press to select YES If you do not want to cancel the job press to select NO 6 Press Stop Reset to return to the standby mode ...

Page 140: ...ed Documents 5 4 Forwarding Documents Received in Memory 5 4 Forwarding Documents with Forwarding Errors 5 6 Printing or Erasing Documents with Forwarding Errors 5 8 Canceling RX Jobs 5 10 Checking and Deleting Jobs 5 11 Checking Reception Results 5 11 Checking and Deleting Receiving Documents Stored in Memory 5 13 ...

Page 141: ...iving faxes For advanced receiving features see Chapter 4 Sending and Receiving MF4690PL Only in the Reference Guide Enter the Setting Menu Enter the Receive Mode Press Additional Functions Select TX RX SETTINGS with or then press OK Select FAX SETTINGS with or then press OK Select RX MODE with or then press OK ...

Page 142: ...s on these settings see Chapter 4 Sending and Receiving MF4690PL Only in the Reference Guide For AnsMode make sure an answering machine is connected to the machine Press Stop Reset to return to the standby mode You press Stop Reset to cancel a job The CANCEL message appears Press to select Yes The job is canceled and the display returns to the standby mode The TONER LOW PREPARE NEW TONER message a...

Page 143: ...arding settings can be made using the Remote UI For instructions on forwarding settings and how to turn on and off the forward mode see Chapter 7 Remote UI in the Reference Guide Forwarding Documents Received in Memory 1 Press System Monitor repeatedly to select TX RX STATUS then press OK 2 Press or to select the desired document then press OK You can transfer only the documents received in memory...

Page 144: ...690PL Only 3 Press or to select FORWARD then press OK 4 Specify the destination then press OK The machine starts to send the selected document You can specify only one destination registered in a one touch key or coded dial code ...

Page 145: ... Only 5 6 Forwarding Documents with Forwarding Errors 1 Press System Monitor repeatedly to select FORWARD ERR STATUS then press OK 2 Press or to select the desired document then press OK 3 Press or to select FORWARD then press OK ...

Page 146: ...4 Specify the destination then press OK The machine starts to send the selected document You can specify only one destination registered in a one touch key or coded dial code The document is erased from memory if transferring is successful ...

Page 147: ...ocuments MF4690PL Only 5 8 Printing or Erasing Documents with Forwarding Errors 1 Press System Monitor repeatedly to select FORWARD ERR STATUS then press OK 2 Press or to select the desired document then press OK ...

Page 148: ...ct PRINT or CANCEL then press OK If MEMORY LOCK is ON in COMMUNICATIONS in SYSTEM SETTINGS the documents cannot be printed 4 Press to select YES If you do not want to print or erase the job press to select NO 5 Press Stop Reset to return to the standby mode ...

Page 149: ...Receiving Documents MF4690PL Only 5 10 Canceling RX Jobs Cancel an ongoing job as follows 1 Press Stop Reset 2 When the CANCEL message appears press to select YES Y E S N O C A N C E L ...

Page 150: ...esults and monitor the status of the receive jobs currently being processed Checking Reception Results 1 Press System Monitor repeatedly to select TX RX LOG then press OK If you set CHECKING THE LOG to OFF in SYSTEM SETTINGS reception result does not appear in the LCD 2 Press or to view the required reception result ...

Page 151: ...Receiving Documents MF4690PL Only 5 12 3 Press Stop Reset to return to the standby mode ...

Page 152: ...ss System Monitor repeatedly to select TX RX STATUS then press OK 2 Press or to scroll through the job list If you want to delete the job go to step 3 Otherwise press Stop Reset to return to the standby mode 3 Press or to select the desired document then press OK 4 Press or to select CANCEL then press OK ...

Page 153: ...Receiving Documents MF4690PL Only 5 14 5 Press to select YES If you do not want to cancel the job press to select NO 6 Press Stop Reset to return to the standby mode ...

Page 154: ...Printing 6 Printing Printing Documents 6 2 Checking and Deleting Jobs 6 4 Checking and Deleting Print Jobs 6 4 ...

Page 155: ...or details on printer driver settings see Online Help How to display the print screen or items on the screen may vary depending on your application and or OS Start the Print Command Select the Printer From an open document on an application click File Print Select the printer icon for the machine Canon MF4600 Series UFRII LT Canon MF4600 Series PCL5e Canon MF4600 Series PCL6 then click Preferences...

Page 156: ...pplication you need to set the machine settings as follows Press Additional Functions PRINTER SETTINGS PCL SETTINGS CUSTOM PAPER Select ON and set Y DIMENSION and X DIMENSION values identical to those set in the printer driver or the application Click Print or OK Printing speed may be slower when sending an e mail You want to cancel printing See Chapter 5 Printing and Scanning in the Reference Gui...

Page 157: ...urned on When the Processing Data indicator is turned off all print jobs are erased from the memory Checking and Deleting Print Jobs 1 Press System Monitor repeatedly to select PRINT STATUS then press OK 2 Press or to scroll through the job list and check the status of the print jobs If you want to delete the job go to step 3 Otherwise press Stop Reset to return to the standby mode ...

Page 158: ...Press or to select the desired job then press OK 4 Press or to select CANCEL then press OK 5 Press to select YES If you do not want to cancel the job press to select NO 6 Press Stop Reset to return to the standby mode ...

Page 159: ...g to a Computer 7 2 Scanning to a USB Memory MF4690PL Only 7 4 Scanning to a USB memory 7 5 Scan Settings 7 8 Canceling Scan Jobs 7 14 Canceling Scan Jobs to a Computer 7 14 Canceling Scan Jobs to a USB Memory MF4690PL Only 7 15 ...

Page 160: ...alling Uninstalling Software in the Starter Guide For details on scanner driver settings see the Scanner Driver Guide in the User Software CD Set Documents Enter the Scan Mode Place the first page on the platen glass if you are not using the ADF For documents you can fax see Document Requirements on p 2 2 Press SCAN The SCAN indicator lights up and the machine enters scan standby mode ...

Page 161: ...ning Start MF Toolbox then drag mark over the button you want to select The mark will be displayed above the button you select Press Start You want to cancel scanning Press Stop Reset on the operation panel then click OK on the computer screen ...

Page 162: ...32 Supported maximum sizes of a USB memory are as follows FAT32 8GB FAT16 2GB USB memory with security function or card readers are not supported USB memory used with an extension cable is not supported Use of a USB memory through a USB hub is not supported A USB memory that does not comply with USB specifications is not supported In other cases not mentioned above images may not be saved correctl...

Page 163: ...rt the USB memory straight into the USB memory port Inserting a USB memory at an angle or inserting a USB memory that does not comply with USB specifications may damage the USB memory port 2 Set documents 3 Press SEND FAX repeatedly to select USB MEMORY B W or USB MEMORY COLOR then press OK ...

Page 164: ...See Optional Settings on p 7 10 When you set the documents on the platen glass press or to select the document size then press Start You can remove the USB memory when USB STORE COMPLETE OK TO REMOVE USB message appears To scan another document press OK or Clear and then repeat the procedure from step 2 ...

Page 165: ...aved in the root directory the top level of the directory tree in the USB memory is only 255 It is recommended that you use a computer to organize the root directory of your USB memory beforehand by moving existing files to a newly created folder or by deleting unnecessary files If all files in the USB memory are unnecessary formatting the USB memory to FAT32 is also recommended If the destination...

Page 166: ...f multiple images are sent as separate files or a single file resolution and original type according to the type of document you are scanning Density 1 Connect a USB memory into the USB memory port 2 Set documents 3 Press SEND FAX repeatedly to select USB MEMORY B W or USB MEMORY COLOR then press OK ...

Page 167: ...When you set the documents on the platen glass press or to select the document size then press OK or Start These settings return to the default values after all documents are scanned If you want to keep the settings set the density as following Additional Functions TX RX SETTINGS TX RX COMMON SET TX SETTINGS SCANNING DENSITY See Setting Menu on p 12 6 ...

Page 168: ...Scanning 7 10 Optional Settings 1 Connect a USB memory into the USB memory port 2 Set documents 3 Press SEND FAX repeatedly to select USB MEMORY B W or USB MEMORY COLOR then press OK ...

Page 169: ...F COMPACT JPEG 6 Press or to select ON or OFF for DIVIDE INTO PAGES then press OK OFF Sends multiple images as a single file without dividing them ON Separates multiple images and send them as separate files If you have selected JPEG in step 5 this setting is not available DIVIDE INTO PAGES is automatically set to ON when sending documents in JPEG format ...

Page 170: ... W 200X200dpi 300X300dpi 400X400dpi 600X600dpi 150X150dpi 200X100dpi USB Memory Color 200X200dpi 300X300dpi 100X100dpi 150X150dpi If you have selected PDF COMPACT as the file format in step 5 only 300X300dpi can be selected for sending color images attached to an e mail message ...

Page 171: ...ontain fine text or photos If you have selected PDF COMPACT as the file format in step 5 this setting is not available The original type is automatically set to TEXT PHOTO 9 Press Start When you set the documents on the platen glass press or to select the document size then press Start You can remove the USB memory when USB STORE COMPLETE OK TO REMOVE USB message appears ...

Page 172: ...an Jobs Cancel an ongoing job as follows Canceling Scan Jobs to a Computer 1 Press Stop Reset 2 When the STOP KEY PRESSED message appears press OK S T O P K E Y P R E S S E D P R E S S O K K E Y 3 Click OK on the computer screen ...

Page 173: ... OK When scanning using the ADF P R E S S O K K E Y S T O P K E Y P R E S S E D When scanning using the platen glass S T O P K E Y P R E S S E D The scanned pages might be saved to the USB memory even if you pressed Stop Reset while scanning the document If you want to delete the files from the USB memory delete them from a computer ...

Page 174: ...PC Faxing MF4690PL Only 8 PC Faxing MF4690PL Only PC Faxing 8 2 ...

Page 175: ...ter Guide For details on fax driver settings see Online Help How to display the print screen or items on the screen may vary depending on your application and or OS Start the Print Command Select the Fax From an open document on an application click File Print Select the fax icon Canon MF4600 Series FAX then click Print or OK You want to adjust the fax properties Click Preferences or Properties an...

Page 176: ...ing Settings then click Add to Recipient List Click OK in the Fax Sending Settings You want to send a fax with a cover sheet Click the Cover Sheet tab and set the format for the cover sheet attachment You want to cancel sending a fax See Chapter 4 Sending and Receiving MF4690PL Only in the Reference Guide ...

Page 177: ...Remote UI 9 Remote UI Remote UI 9 2 ...

Page 178: ... Reference Guide Prepare the Network Startup Set up the machine for use in a network then connect the machine and the PC to your network router or a hub For details see Set the Machine for Network Usage in the Starter Guide Start the web browser enter the IP address of the machine then press Enter on the keyboard ...

Page 179: ...9 3 Remote UI Log on Operate the Machine I Select the user mode then click OK Now you can manage the machine on the web browser For details see Chapter 7 Remote UI in the Reference Guide ...

Page 180: ...ning the Machine 10 2 Exterior 10 2 Interior 10 3 Fuser Roller 10 6 Scanning area 10 7 Replacing the Toner Cartridge 10 10 Redistributing Toner 10 10 Replacing the Toner Cartridge with a New One 10 13 Transporting the Machine 10 16 ...

Page 181: ...These can damage the machine components When you turn off the main power switch the documents stored in memory will be erased To check the jobs stored in memory see the following Checking and Deleting Copy Jobs on p 3 19 Checking and Deleting Sending Documents Stored in Memory on p 4 56 Checking and Deleting Receiving Documents Stored in Memory on p 5 13 Checking and Deleting Print Jobs on p 6 4 E...

Page 182: ... powder and paper dust from accumulating inside 1 Turn off the main power switch and disconnect the power cord 2 Lift the scanning platform until it is locked A You will hear an audible click 3 Open the toner cover B using the knob which covers over on dent A 4 Remove the toner cartridge ...

Page 183: ... from the machine s interior Do not touch the fixing assembly A as it becomes very hot during use Do not touch the transfer roller B as this can damage the machine If loose toner comes into contact with your skin or clothing wash with cold water Warm water will set the toner 6 Hold the toner cartridge by its handle The arrow A on the toner cartridge should be facing away from you and pointing down...

Page 184: ...er cartridge to make sure it is properly set in the machine 9 Close the toner cover using the tab 10 Lower the scanning platform Be careful not to get your fingers caught 11 Reconnect the power cord and turn on the main power switch ...

Page 185: ... tray and start cleaning Cleaning the roller takes approximately 130 seconds When some jobs are stored in memory this function is not available 1 Press Additional Functions 2 Press or to select ADJUST CLEANING then press OK 3 Load a sheet of blank A4 paper in the multi purpose tray 4 Press or to select FIX UNIT CLEANING then press OK 5 Press to select YES Cleaning starts When finished press Stop R...

Page 186: ...nt Platen glass 1 Open the ADF 2 Clean the platen glass and the underside of the ADF with a cloth dampened with water Then wipe the area with a soft dry cloth Do not dampen the cloth too much as this may tear the document or damage the machine 3 Close the ADF Be careful not to get your fingers caught ...

Page 187: ...er Clean the ADF scanning area and roller 1 Turn off the main power switch and disconnect the power cord 2 Open the ADF cover 3 Clean the rollers A inside the ADF with a cloth dampened with water Then wipe the area with a soft dry cloth Do not dampen the cloth too much as this may tear the document or damage the machine 4 Close the ADF cover Be careful not to get your fingers caught ...

Page 188: ...DF scanning area on the left side of the platen glass with a cloth dampened with water Then wipe the area with a soft dry cloth 7 Close the ADF Be careful not to get your fingers caught 8 Reconnect the power cord and turn on the main power switch ...

Page 189: ...ET in TX RX SETTINGS See Setting Menu on p 12 6 When CONT PRINTING is set to KEEP PRINTING the printed documents may be light or blurred because of lack of toner The data is erased when the documents are printed out so you can not print the same documents again Do not touch the rollers and parts which have labels CAUTION Hot surface avoid contact on They become very hot during use When the toner l...

Page 190: ...enly 5 Hold the toner cartridge by its handle The arrow A on the toner cartridge should be facing away from you and pointing down Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged Always hold the toner cartridge by its handle ...

Page 191: ...artridge A fits into the guide B located on the right side of the machine and slide it down parallel to the guide 7 Push the toner cartridge to make sure it is properly set in the machine 8 Close the toner cover using the tab 9 Lower the scanning platform Be careful not to get your fingers caught ...

Page 192: ... it is locked A You will hear an audible click 2 Open the toner cover B using the knob which covers over on dent A 3 Remove the toner cartridge 4 Remove the new toner cartridge from the protective bag Save the protective bag You may need it later when you remove the toner cartridge from the machine ...

Page 193: ...tely out Do not pull the seal out at an angle 7 Hold the toner cartridge by its handle The arrow A on the toner cartridge should be facing away from you and pointing down Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged Always hold the toner cartridge by its handle ...

Page 194: ...rtridge A fits into the guide B located on the right side of the machine and slide it down parallel to the guide 9 Push the toner cartridge to make sure it is properly set in the machine 10 Close the toner cover using the tab 11 Lower the scanning platform Be careful not to get your fingers caught ...

Page 195: ...r a long distance 1 Turn off the main power switch 2 Disconnect the power cord and all the cables from the back of the machine 3 If you are using the output tray extension fold the paper stopper and then push the output tray extension into the machine 4 Lift the scanning platform until it is locked A You will hear an audible click ...

Page 196: ...xposing the toner cartridge to light place it in its protective bag or wrap it in a thick cloth Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged Always hold the toner cartridge by its handle 7 Close the toner cover using the tab ...

Page 197: ...0 18 8 Lower the scanning platform Be careful not to get your fingers caught 9 Remove the dust cover from the paper cassette 10 Open the front panel of the paper cassette 11 Remove the paper from the paper cassette ...

Page 198: ...4 Make sure all the covers are closed 15 Grip the handles on both sides of the machine and lift it carefully as shown in the illustration below Do not lift the machine by any of its attachments Dropping the machine can cause personal injury If you have a back problem make sure to check the weight of this machine before carrying See Specifications on p 13 2 ...

Page 199: ...cument Jams 11 3 Paper Jams 11 4 LCD Messages 11 12 Error Codes MF4690PL Only 11 22 If LOAD CORRECT PAPER is displayed 11 29 Re Loading the Paper 11 29 Changing the Paper Size Setting 11 30 If a Power Failure Occurs 11 32 If You Cannot Solve a Problem 11 33 ...

Page 200: ...g it in the machine Check that the paper you are using meets the requirements for use See Paper Requirements on p 2 9 Make sure you have removed any scraps of paper from the inside of the machine When removing jammed documents or paper take care not to cut your hands on the edges of the document or paper When removing jammed paper or when inspecting the inside of the machine do not allow necklaces...

Page 201: ...display remove a jammed document from the ADF 1 Open the ADF cover 2 Hold both sides of any jammed documents and gently pull them out straight upward Do not pull the document forcefully as it may tear 3 Hold both sides of any jammed documents and gently pull them out 4 Close the ADF cover Be careful not to get your fingers caught ...

Page 202: ...ingers caught Paper Jams When PAPER JAM LIFT PANEL TO OPEN appears on the LCD display remove jammed paper from the inside of the machine first then from the paper cassette or multi purpose tray if necessary 1 Lift the scanning platform until it is locked A You will hear an audible click 2 Open the toner cover B using the knob which covers over on dent A ...

Page 203: ...r cartridge to light place it in its protective bag or wrap it in a thick cloth Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged Always hold the toner cartridge by its handle Do not touch the fixing assembly A as it becomes very hot during use Do not touch the transfer roller B as this can damage the ...

Page 204: ... the transfer roller B as this can damage the machine 6 Hold both sides of the jammed paper and carefully pull it out 7 Hold the toner cartridge by its handle The arrow A on the toner cartridge should be facing away from you and pointing down Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged Always hol...

Page 205: ...tridge A fits into the guide B located on the right side of the machine and slide it down parallel to the guide 9 Push down the toner cartridge to make sure it is properly set in the machine 10 Close the toner cover using the tab 11 Lower the scanning platform Be careful not to get your fingers caught ...

Page 206: ... from the paper cassette 13 Open the front panel of the paper cassette 14 Remove the paper in the paper cassette 15 Hold both sides of the jammed paper and slowly pull it out in the direction of the arrow When feeding paper from the paper cassette ...

Page 207: ...11 9 Troubleshooting When feeding paper from the multi purpose tray 16 Load the paper into the paper cassette 17 Close the front panel of the paper cassette 18 Set the dust cover on the paper cassette ...

Page 208: ... on the LCD display 20 Hold both sides of the jammed paper and gently pull it out upward This operation is required only when OPEN REAR COVER appears on the LCD display If the jammed paper is badly folded similar to the folds of an accordion ease the jammed paper loose and then pull it out from the machine ...

Page 209: ...shooting 21 Close the rear cover This operation is required only when OPEN REAR COVER appears on the LCD display Be careful not to get your fingers caught To reset the machine open the toner cover and then close it ...

Page 210: ...PRINT The machine temporarily received the fax in memory because an error of some kind has occurred in the machine This error message appears with one of the messages below TONER COVER OPEN CLOSE COVER LOAD CORRECT PAPER PAPER IN MP TRAY REMOVE PAPER CHANGE REG D SIZE PAPER SETTINGS TONER LOW PREPARE NEW TONER TONER IS NOT SET INSERT TONER PAPER JAM LIFT PANEL TO OPEN LOAD PAPER This error message...

Page 211: ...er when the line is off the hook Make sure that the line is disconnected The registered group is already nested for three levels of subgroups e g a group registered in a group in a group in a group You cannot register a group to contain more than three levels of subgroups Modify the group so that it contains three levels of groups or less CHANGE PAPERSIZE The paper size is not appropriate for a tw...

Page 212: ...f the paper specified in CASSETTE or MP TRAY of the PAPER SETTINGS menu Change the paper size in CASSETTE or MP TRAY of the PAPER SETTINGS menu For more information see If LOAD CORRECT PAPER is displayed on p 11 29 CHECK DOCUMENT A document jam may have occurred in the ADF Remove the jammed document CHECKING MEDIA PLEASE WAIT Checking the media connected to the USB memory port Wait until the messa...

Page 213: ...SB memory e g the USB memory is disconnected from the machine Make sure that the USB memory is inserted correctly to the machine Press OK and try again FAILED TO WRITE CHECK MEDIA USB memory locked or with security function is connected to the USB memory port Release the lock on the USB memory or use a USB memory without security function The type of the USB memory connected to the USB memory port...

Page 214: ...yed on p 11 29 LOAD PAPER No paper is loaded in the paper cassette or multi purpose tray when copying or printing Load paper correctly Then press OK when using the paper cassette No paper is loaded in the paper cassette or multi purpose tray when printing a received document Or when printing a report or list this massage appears if the paper size is not appropriate for printing a report or list ev...

Page 215: ...ase clear the paper jam from the ADF The number of TX RX jobs that can be stored in memory reached the maximum The maximum numbers of jobs that can be stored in memory are as follows Based on the condition that the other party sends the fax by MF4690PL with ITU T No 1 Chart standard mode Up to 70 jobs for sending or 90 jobs for receiving 95 fax jobs including sending and receiving or 75 e mail and...

Page 216: ... you are registering a one touch or coded dial address Register the one touch key or coded dial code that is not used NOT REGISTERED No destination is registered for the one touch key or coded dial code you pressed Register the destinations before using the Address Book function OVER PAGE LIMIT You cannot print because the page limit has been reached Contact your system manager PAPER IN MP TRAY RE...

Page 217: ... the external telephone PLATEN GLASS DIRTY CLEAN PLATEN GLASS The ADF scanning area on the left side of the platen glass may be dirty Clean the ADF scanning area then press OK PREPARING SCANNER PLEASE WAIT The machine is not ready for scanning Wait until the machine is ready SAME FILE NAME The same file name exists when you are scanning a document to a USB memory Press OK and rename the file START...

Page 218: ...ne TONER COVER OPEN CLOSE COVER A cover is open Check the cover and make sure that it is completely closed TONER LOW PREPARE NEW TONER The toner is running low Prepare a new toner cartridge UNKNOWN USB DEVICE A USB device which is not supported e g USB mouse USB keyboard is connected to the USB memory Do not connect anything other than a USB memory USB MEMORY FULL The USB memory is full of data or...

Page 219: ...ain power switch and connect the USB memory again If the message appears after connecting the USB memory to the USB memory port the USB memory may have problem If the message persists after turning on the main power switch the USB memory port may have problem In this case turn off the main power switch disconnect the power cord and contact your local authorized Canon dealer or the Canon help line ...

Page 220: ... Action 0001 A document may be jammed Remove the jammed document 0003 An attempt was made to send a document of 630 mm or longer from the ADF Divide the document into smaller parts and send from the platen glass A document takes a long time to send because it contains too much data Reduce the scanning resolution before sending A document takes a long time to receive Contact the other party and ask...

Page 221: ...rts 0009 The paper has run out or the paper cassette is not set properly Load the paper or reset the paper cassette properly 0012 You could not send because the other party s fax machine is out of paper Contact the other party and ask them to load the paper 0018 There is no reply when you redial You could not send because your fax signal was not returned as the other party s line was engaged Check...

Page 222: ...ported Press OK and try again 0703 The memory for image data is full when sending documents Wait a few moments and then try sending again after other send jobs are complete Erase documents stored in memory If the machine still does not operate normally turn the main power OFF and then back ON 0705 The send operation was interrupted because the size of the image data is larger than that specified i...

Page 223: ...perating properly The network is down Check the network status 0753 A TCP IP error occurred while sending an e mail message Socket Select error etc Check the network cables and connectors If the machine still does not operate normally turn the main power OFF and then back ON 0755 You cannot send jobs because TCP IP is not functioning correctly Check TCP IP SETTINGS in NETWORK SETTINGS in SYSTEM SE...

Page 224: ...e destination setting Check the status and setting of the file server 0802 The name of the SMTP server or POP server in E MAIL I FAX in NETWORK SETTINGS in SYSTEM SETTINGS is incorrect Check the name of the SMTP server or POP server in E MAIL I FAX in NETWORK SETTINGS in SYSTEM SETTINGS The DNS server name in DNS SETTINGS in TCP IP SETTINGS in NETWORK SETTINGS in SYSTEM SETTINGS is incorrect Check...

Page 225: ... error during the connection A timeout error occurred on the server while connecting to the POP server Check the POP Server name in E MAIL I FAX in NETWORK SETTINGS in SYSTEM SETTINGS Confirm that the POP server is functioning normally Check the network status 0812 The POP password setting is incorrect Check the POP Server password in E MAIL I FAX in NETWORK SETTINGS in SYSTEM SETTINGS 0813 The PO...

Page 226: ...ata 0827 You have received data that cannot be processed contains MIME information that is not supported Check the settings and then ask the sender to resend the data 0828 You have received HTML data Ask the sender to use a file format other than HTML and then resend the data 0829 Data containing more pages that the machine can hold in the memory is received Print the received documents and ask th...

Page 227: ...t of the paper specified in CASSETTE or MP TRAY of the PAPER SETTINGS menu You need to load the correct size paper or change the paper size in CASSETTE or MP TRAY of the PAPER SETTINGS menu For print jobs you need to specify the paper size from your computer Re Loading the Paper 1 Load the correct size paper as shown on LCD display then press OK to resume the job The machine re starts printing ...

Page 228: ...11 30 Changing the Paper Size Setting 1 Press Additional Functions 2 Press or to select PAPER SETTINGS then press OK 3 Press or to select CASSETTE or MP TRAY then press OK 4 Press or to select PAPER SIZE then press OK ...

Page 229: ...or list print job go to step 8 7 Press OK to resume the job No further operation is required 8 Cancel the job on the system monitor For a copy job you can also cancel the job by pressing Stop Reset For details on how to cancel the copy job see Checking and Deleting Copy Jobs on p 3 19 For details on how to cancel the report or list print job see Chapter 11 Appendix in the Reference Guide Now ready...

Page 230: ... follows You cannot send receive copy scan or print documents You may not be able to make telephone calls using an external telephone depending on the type of telephone you use You can receive telephone calls using the optional handset You can also receive telephone calls using an external telephone depending on the type of telephone you use To fully charge the built in battery it takes approximat...

Page 231: ... MF4660PL Serial number On the label located at the back of the machine Place of purchase Nature of problem Steps you have taken to solve the problem and the results If the machine makes strange noises emits smoke or odd odor turn off the main power switch immediately disconnect the power cord and contact your local authorized Canon dealer or the Canon help line Do not attempt to disassemble or re...

Page 232: ...ting Menu 12 4 Setting Menu 12 6 PAPER SETTINGS 12 6 VOLUME CONTROL MF4690PL Only 12 6 COMMON SETTINGS 12 8 COPY SETTINGS 12 9 TX RX SETTINGS MF4690PL Only 12 11 ADDRESS BOOK SET MF4690PL Only 12 19 PRINTER SETTINGS 12 22 TIMER SETTINGS 12 27 ADJUST CLEANING 12 29 REPORT SETTINGS 12 31 SYSTEM SETTINGS 12 33 ...

Page 233: ...st the machine settings from the Setting Menu to customize the way the machine works To see the list of current settings print out USER S DATA LIST Printing USER S DATA LIST 1 Press Additional Functions 2 Press or to select REPORT SETTINGS then press OK ...

Page 234: ...to select LIST PRINT then press OK 4 Press or to select USER DATA LIST then press OK 5 Press to select YES Printing starts and the screen automatically returns to the standby mode If you do not want to print the list press to select NO ...

Page 235: ...ional Functions 2 Press or to select the menu you want to access then press OK PAPER SETTINGS VOLUME CONTROL COMMON SETTINGS COPY SETTINGS TX RX SETTINGS ADDRESS BOOK SET PRINTER SETTINGS TIMER SETTINGS ADJUST CLEANING REPORT SETTINGS SYSTEM SETTINGS MF4690PL Only ...

Page 236: ...bmenu see Setting Menu on p 12 6 4 To register the settings or go to a submenu item press OK 5 When finished press Stop Reset to return to standby mode If you press Stop Reset before pressing OK the setting will not be registered Press Additional Functions to return to the previous display ...

Page 237: ...ription 1 CASSETTE Sets the paper size and type on the paper cassette See Setting Paper Size and Type on p 2 15 2 MP TRAY Sets the paper size and type on the multi purpose tray See Setting Paper Size and Type on p 2 15 VOLUME CONTROL MF4690PL Only Setting Item Description 1 MONITOR VOLUME Sets the volume for monitor tone during the fax transmission ON 1 3 OFF 2 RING VOLUME Sets the volume of the r...

Page 238: ... OFF 5 TX JOB DONE TONE Beeps when a document is sent ERROR ONLY 1 3 OFF ON 1 3 6 RX JOB DONE TONE Beeps when a document is received ERROR ONLY 1 3 OFF ON 1 3 7 SCAN DONE TONE Beeps when scanning is completed ERROR ONLY 1 3 OFF ON 1 3 8 PRINT DONE TONE Beeps when printing is completed ERROR ONLY 1 3 OFF ON 1 3 ...

Page 239: ...on OFF ON This function is not effective for print jobs See PRINTER SETTINGS on p 12 22 4 PRINTER DENSITY Recalibrates the density adjustment scale if differences between the image in the document and the print occur 1 9 This function is not effective for print jobs See PRINTER SETTINGS on p 12 22 5 DISPLAY LANGUAGE Selects the language on the display See Specifications on p 13 2 6 ADF DIRTY ERROR...

Page 240: ... zoom ratio for copying PRESET RATIO Selects the zoom from the preset ratios 100 115 B5 A4 122 A5 B5 129 STMT LTR 141 A5 A4 200 MAX 50 MIN 64 70 A4 A5 78 LGL LTR 81 B5 A5 86 A4 B5 ZOOM 50 200 Enters the zoom ratio by 1 increments 50 200 4 COPIES Sets the number of copies 1 99 5 COLLATE Sets whether to collate the copies automatically OFF ON 6 2 SIDED Sets whether to make the two sided copies autom...

Page 241: ...PY SETTINGS 3 PAPER SIZE GROUP Selects a paper size group for your machine A AB INCHES 4 INIT COPY SET Restores all COPY SETTINGS to the default Press to select YES If you do not want to restore all settings press to select NO ...

Page 242: ...lity images On the contrary a low compression ratio increases the amount of memory used for the document but results in high quality images NORMAL HIGH RATIO LOW RATIO 3 RETRY TIMES Sets the number of retry attempts for sending jobs to an e mail or file server address 0 5 See Chapter 4 Sending and Receiving MF4690PL Only in the Reference Guide 4 SCANNING DENSITY Adjusts the scanning density for se...

Page 243: ...ptions for sending documents to an e mail address or file server 1 TX FILE NAME Sets the name of the document you send to an e mail address or file server max 24 characters including spaces 2 SUBJECT Sets the subject for your e mail message max 40 characters including spaces 3 MESSAGE TEXT Sets the message body text for your e mail message max 140 characters including spaces 4 REPLY TO Sets the re...

Page 244: ...MA Sets the gamma value for color scanned data If the set value corresponds to the gamma value at the recipient s machine the scan exposure of the output data at the recipient s machine is automatically adjusted to the level best suited to the quality of the original GAMMA 1 8 GAMMA 2 2 GAMMA 1 0 GAMMA 1 4 9 SHARPNESS Sets the contrast of the images you scan 1 7 10 LOG USB MEM STORE Sets whether t...

Page 245: ...ned on 1 RX REDUCTION Selects the reducing type AUTO FIXED REDUCTION 90 95 97 75 2 REDUCE DIRECTION Selects the reducing direction VERTICAL ONLY HORIZ VERTICAL OFF Image reduction is turned off 3 RX PAGE FOOTER Sets whether to insert the machine s fax number and the sender information on received faxes OFF ON 4 CONT PRINTING Selects how the machine responds when the TONER LOW PREPARE NEW TONER mes...

Page 246: ...s See Set the Machine for Sending Faxes MF4690PL Only in the Starter Guide 2 TEL LINE TYPE Selects the telephone line type See Set the Machine for Sending Faxes MF4690PL Only in the Starter Guide TOUCH TONE ROTARY PULSE 3 OFFHOOK ALARM Sets whether the alarm sounds when the optional handset or the handset of the external telephone is off the hook ON OFF 3 TX SETTINGS Sets the transmission features...

Page 247: ...efore redialing 2MIN 99MIN 3 TX ERROR REDIAL Sets whether the machine redials automatically when transmission error occurs ON OFF OFF After the first attempt at dialing fails redialing is not attempted 4 TIME OUT Sets whether to scan a document automatically after specifying the destination This function is not available when you dial with the numeric keys OFF ON 5 DIALING LINE CHCK Sets whether t...

Page 248: ...ive mode after the ring time has elapsed or whether if disconnects the call RECEIVE DISCONNECT 3 INCOMING RING Sets whether the optional handset or the external telephone rings when the machine receives a fax This function is only available when the RX MODE is set to FaxOnly or FaxTel ON The optional handset or the telephone rings when the machine receives a fax if an external telephone is connect...

Page 249: ...hine disables remote receiving 5 MANUAL AUTO Sets whether the machine switches to the document receive mode after the optional handset or the external telephone rings for a specified length of time in the manual receive mode OFF The optional handset or the external telephone keeps ringing until someone answers the call manually ON The machine switches to the document receive mode after the optiona...

Page 250: ...ecipient s name max 16 characters including spaces 3 OPTIONAL SETTING Sets the optional settings for sending faxes OFF The optional setting is not set ON The optional setting is set 1 LONG DISTANCE Selects a mode for documents you are sending DOMESTIC LONG DISTANCE 1 LONG DISTANCE 2 LONG DISTANCE 3 See Registering Fax Numbers on p 4 12 2 TX SPEED Selects the transmission speed 33600bps 14400bps 96...

Page 251: ...o access the file server max 14 characters 2 CODED SPD DIAL Registers the destinations for coded dial codes Up to 192 destinations can be registered See Storing Editing One Touch Keys Coded Dial Codes on p 4 12 FAX Registers fax numbers 1 TEL NUMBER ENTRY Registers the recipient s fax number max 120 digits including spaces 2 NAME Registers the recipient s name max 16 characters including spaces 3 ...

Page 252: ...cters 2 NAME Registers the recipient s name max 16 characters including spaces 3 FILE PATH Registers the path to the file server max 120 characters 4 LOGIN NAME Registers the login name to access the file server max 24 characters 5 PASSWORD Registers the password to access the file server max 14 characters 3 GROUP DIAL Registers destinations in group addresses Up to 198 destinations can be registe...

Page 253: ...ied paper type PLAIN PAPER PLAIN PAPER L HEAVY PAPER HEAVY PAPER H TRANSPARENCY 3 COPIES Sets the number of documents printed 1 999 4 2 SIDED PRINTING Sets whether to activate two sided printing OFF ON 5 PRINT QUALITY Sets the image quality density or toner saving mode for printing 1 IMAGE REFINEMENT Sets whether to print smoothly the jagged outlines of characters and graphics ON OFF 2 DENSITY Adj...

Page 254: ...e returns an error when no data is received from the computer ON Sets the error time out period 5SEC 300SEC OFF The error time out is off 9 INIT PRINTER SET Restores all PRINTER SETTINGS to the default Press to select YES If you do not want to restore all settings press to select NO 10 PCL SETTINGS Sets the PCL printer setting 1 PAPER SAVE Sets whether to save blank pages OFF ON 2 ORIENTATION Sets...

Page 255: ...INL1 WINL2 WINL5 DESKTOP ISO4 ISO6 ISO11 ISO15 ISO17 ISO21 ISO60 ISO69 ISOL1 ISOL2 ISOL5 ISOL6 ISOL9 LEGAL MCTEXT PC775 8 CUSTOM PAPER Sets whether to use a custom paper size OFF Disables you to specify a custom paper size ON Enables you to specify a custom paper size 1 UNIT OF MEASURE Selects the unit of measurement to specify a custom paper size MILLIMETERS INCHES 2 Y DIMENSION Specifies the hor...

Page 256: ...eft and right edges is available for printing on A4 paper Only the width increases 11 HALFTONES Specifies the display pattern of subtle gradation medium gradation for black and white data for each text part graphics part and image part 1 TEXT Enables this function to text parts RESOLUTION Prints precisely so that the lines of text data appear clearly This setting is appropriate for printing data t...

Page 257: ...agrams and graphs TONE GRADATION RESOLUTION 3 IMAGE Enables this function to image parts such as picture images TONE GRADATION RESOLUTION 11 RESET PRINTER Clears all print jobs in progress and resets the printer function Press to select YES If you do not want to restore all settings press to select NO ...

Page 258: ...EEP TIME Sets the auto sleep mode when the machine remains idle for a certain period of time 3MIN 30MIN See Setting the Sleep Mode on p 1 18 ON OFF 5 AUTO CLEAR TIME Sets the auto clear mode when the machine has no operation idle for a certain period of time 1MIN 9MIN The machine returns to the standby mode See Setting Auto Clear Time on p 1 20 ON OFF 6 DAYLIGHT SV TIME Sets the daylight saving ti...

Page 259: ...Machine Settings 12 28 TIMER SETTINGS 1 BEGIN DATE TIME Sets the begin date 1 MONTH 2 WEEK 3 DAY 2 END DATE TIME Sets the end date 1 MONTH 2 WEEK 3 DAY ...

Page 260: ...conditions or in low temperature and low humidity conditions OFF Select in normal condition MODE1 Select to improve print quality in low temperature and low humidity conditions or when using thick paper or an envelope MODE2 Select to improve print quality in high temperature and high humidity conditions 4 SPECIAL MODE V Sets whether to prevent small size paper B5 A5 EXECUTIV etc from being curled ...

Page 261: ...m appearing on the printouts for print jobs from PCL driver When this setting is set to ON the density of printouts may become light ON OFF 7 SPECIAL MODE Y Sets to enhance the fixing characteristics of toner under the conditions of a low temperature environment When this setting is set to ON first copy time and the time to resume from the sleep mode may take longer OFF ON ...

Page 262: ...he document under the report OFF ON OUTPUT YES Prints a report every time you send a document REPORT WITH TX IMAGE Sets whether to print the first page of the document under the report OFF ON OUTPUT NO No report is printed 2 RX REPORT Sets whether the reception report prints out OUTPUT NO PRINT ERROR ONLY OUTPUT YES 3 ACTIVITY REPORT Sets whether to automatically print the transaction report and s...

Page 263: ...IAL LIST Prints the list of destinations registered in Address Book 1 1 TOUCH LIST 2 CODED DIAL LIST 3 GROUP DIAL LIST Press to select YES If you do not want to print the list press to select NO 3 ADD BOOK DETAILS Prints the details of Address Book 1 1 TOUCH DETAILS 2 CODED DETAILS Press to select YES If you do not want to print the list press to select NO 4 USER DATA LIST Prints the setting list ...

Page 264: ...max 32 characters including spaces 2 DEVICE INFO Sets device information 1 DEVICE NAME Registers the machine name max 32 characters including spaces 2 LOCATION Registers the machine location max 32 characters including spaces 3 MANAGE DEPT ID Sets if the department ID management is used OFF The department ID management is not used ON The department ID management is used 1 REGISTER DEPT ID Register...

Page 265: ...nt limit is used OFF ON 000000 999999 3 ERASE Erases the department ID and password Press to select YES If you do not want to erase all settings press to select NO 2 PAGE TOTALS Displays clears and prints counter information 1 VIEW PAGE TOTALS Displays how much paper was used by each department 1 TOTAL PRINT 2 COPY 3 SCAN 4 COLOR SCAN 5 PRINT 2 CLEAR ALL TOTAL Clears counter information Press to s...

Page 266: ...etwork setting See Chapter 6 Network in the Reference Guide 1 TCP IP SETTINGS Sets TCP IP network 1 IP ADDRESS AUTO Sets whether to automatically set an IP address ON Enables an IP address to the machine automatically 1 DHCP ON OFF 2 BOOTP OFF ON 3 RARP OFF ON OFF Allocates an IP address to the machine manually 2 IP ADDRESS Registers a fixed IP address to the machine See Set the Machine for Networ...

Page 267: ...WINS settings to resolve a name with WINS 1 WINS RESOLUTION Sets whether to resolve a name with WINS OFF ON 2 WINS SERVER Registers the IP address of a WINS server 7 LPD PRINT Sets whether to use LPD as the print application ON OFF 8 RAW PRINT Sets whether to use RAW as the print application ON Enables to use RAW USE BIDIRECTIONAL Sets whether to use bi directional communication ON OFF OFF Disable...

Page 268: ...F Disables restriction of IP address of computers ON Enables restriction of IP address of computers from which data print fax jobs can be sent to the machine 1 PERMIT REJECT Selects whether to permit or reject access from a specified IP address REJECT PERMIT 2 SET IP ADDRESS Specifies the IP address range START IP ADDRESS and END IP ADDRESS must be entered for each setting 1 IP ADDRESS 1 2 IP ADDR...

Page 269: ...rs the NetBIOS name of the machine 2 WORKGROUP Enters the name of the workgroup the machine belongs to 3 COMMENT Enters a comment about the printer 4 LM ANNOUNCE Sets if the machine notifies the LAN Manager of its existence OFF ON 3 SNMP SETTINGS Sets detailed information about SNMP 1 USE SNMP Sets whether to activate SNMP ON OFF 2 COMMUNITY NAME 1 Sets SNMP community name 1 default public 3 COMMU...

Page 270: ...detection method of Ethernet driver AUTO Sets the machine to determine the communication mode Half duplex Full duplex and Ethernet type 10Base T 100Base TX automatically MANUAL Sets the communication mode and Ethernet type manually 1 COMMUNICATN MODE Selects the communication mode HALF DUPLEX FULL DUPLEX 2 ETHERNET TYPE Selects the Ethernet type 10 BASE T 100 BASE TX 6 VIEW IP ADDRESS Checks the c...

Page 271: ...se the SMTP server requires POP before SMTP method for authenticating users who have logged in the POP server before sending e mail OFF ON 2 SMTP AUTH Sets whether to use the SMTP server requires SMTP Authentication method for authenticating users who have logged in the POP server before sending e mail OFF Disables SMTP Authentication ON Enables SMTP Authentication 1 USER 2 PASSWORD 5 E MAIL ADDRE...

Page 272: ...il message exceeds this data size limit it is split up into several e mail messages before being sent 0MB 99MB 2 DIVIDED OVER MAX Sets whether to divide a document into separate files when it is sent if its size exceeds the data size you specify OFF ON 3 FAX SETTINGS Sets the facsimile communication 1 TX START SPEED Sets the transmission start speed for faxes 33600bps 2400bps 4800bps 7200bps 9600b...

Page 273: ...g a period of memory lock reception ON Enables setting a period of memory lock reception 1 MEM RX START TIME 2 MEM RX END TIME 7 FORWARD ERR SET Sets the machine to print and or store received documents when document forwarding fails 1 PRINT Sets whether to print out the image if forwarding fails ON OFF 2 STORE TO MEMORY Sets whether to store the image in memory if forwarding fails OFF ON 8 REMOTE...

Page 274: ...l codes 1 Sets whether to restrict making calls to the destinations not registered in Address Book OFF ON 2 1 Registration of group addresses is not restricted 2 You can still make calls using an external phone 3 FAX DRIVER TX Sets whether to restrict sending faxes from a computer using the fax driver ON OFF 4 CONFIRM FAX NO Sets whether to confirm the entered fax numbers each time you send a fax ...

Page 275: ... PROHIBIT Disables the broadcasting function 10 CHECKING THE LOG Sets whether to allow displaying the log ON Enables confirmation of logs using System Monitor OFF Disables confirmation of logs using System Monitor Activity Report will not be printed automatically 11 USE DEVICE USB Sets whether to restrict jobs through the USB interface ON OFF 12 UPDATE FIRMWARE This function is used only when the ...

Page 276: ...Appendix 13Appendix Specifications 13 2 General 13 2 Copier 13 3 Printer 13 4 Facsimile MF4690PL Only 13 4 Telephone MF4690PL Only 13 6 Send MF4690PL Only 13 6 Index 13 8 ...

Page 277: ...rned on until standby display appears Warm up time may differ depending on the condition and environment of the machine Weight Approx 13 4 kg including toner cartridge Dimensions MF4660PL 390 mm W x 442 mm D x 470 mm H with the document feeder tray and the paper cassette attached MF4690PL 473 mm W x 442 mm D x 470 mm H with the document feeder tray the paper cassette and the optional handset attac...

Page 278: ... Acceptable Documents p 2 2 Acceptable Paper Stock p 2 9 Printable Area p 2 11 Scanning Area p 2 4 Copier Scanning Resolution TEXT PHOTO mode 300 dpi x 300 dpi TEXT mode PHOTO mode TEXT PHOTO mode 600 dpi x 600 dpi Printing Resolution 600 dpi x 600 dpi Magnification 1 1 0 1 2 00 1 1 41 1 0 70 1 0 50 Zoom 0 50 2 00 1 increments First Copy Time Platen glass less than 8 5 sec A4 Copy Speed Direct A4 ...

Page 279: ...90PL Only Applicable Line Public Switched Telephone Network PSTN 1 Compatibility G3 Data Compression Schemes MH MR MMR JBIG Modem Speed 33 6 Kbps Automatic fallback Transmission Speed Approx 3 seconds page 2 at 33 6 Kbps ECM JBIG transmitting from the memory Transmission Reception Memory Maximum approx 512 pages 2 total pages of transmission reception 1 The Public Switched Telephone Network PSTN c...

Page 280: ...touch speed dialing 7 destinations Coded dialing 192 destinations Group dialing 198 destinations Address Book dialing with Address Book key Regular dialing with numeric keys Automatic redialing Manual redialing with Recall Pause key Sequential broadcast 200 destinations Automatic reception Remote reception by telephone Default ID 25 ACTIVITY REPORT after every 40 transactions TX Transmission RX Re...

Page 281: ...SMB TCP IP Data Format TIFF B W PDF B W JPEG Color PDF Compact Color Resolution 100 x 100 dpi 150 x 150 dpi 200 x 100 dpi 200 x 200 dpi 300 x 300 dpi 400 x 400 dpi 600 x 600 dpi System Environment Windows 98 Me Windows XP Professional Home Edition Windows 2000 Server Professional SP1 or later Windows Server 2003 Windows Vista Interface 100BASE TX 10BASE T Color Mode Color B W black and white Origi...

Page 282: ...A4 A5 A5R B5 LTR LGL STMTR STMT Server Software Microsoft Exchange Server 5 5 SP2 Sendmail 8 11 2 Lotus Domino R4 5 R5 Scan to USB Data Format TIFF B W PDF B W JPEG Color PDF Compact Color Resolution 100 x 100 dpi 150 x 150 dpi 200 x 100 dpi 200 x 200 dpi 300 x 300 dpi 400 x 400 dpi 600 x 600 dpi Interface USB 1 1 Color Mode Color B W black and white Original Type Text Text Photo Photo File System...

Page 283: ...BOOK SET 12 4 12 19 ADF 1 2 2 7 ADJUST CLEANING 12 4 12 29 Auto clear time 1 20 Automatic document feeder 1 2 B Before using the machine 1 1 C Canceling Copy job 3 17 RX job 5 10 Scan jobs 7 14 TX job 4 53 CHANGE TONER message 10 10 Checking Copy job 3 19 Documents stored in memory 4 56 5 13 Print job 6 4 Reception result 5 11 Transmission result 4 55 Cleaning machine Exterior 10 2 Fuser roller 10...

Page 284: ...ing time 1 23 Deleting Copy job 3 19 Documents stored in memory 4 56 5 13 Print job 6 4 Density Copying 3 5 Scanning 7 8 Sending 4 6 Density key 1 5 Department ID Management After using the machine 1 12 Before using the machine 1 11 Document Jams 11 3 Loading 2 5 Printing 6 2 Receiving 5 1 Requirements 2 2 Scanning area 2 4 Sending 4 1 Document and paper 2 1 Document delivery tray 1 2 Document fee...

Page 285: ... G Group addresses Adding destination 4 32 Changing name 4 36 Deleting destination 4 34 Deleting group 4 38 Registering group 4 29 Using 4 44 H Handset 1 13 Handset jack 1 4 Hook key 1 9 4 51 I ID key 1 6 If a power failure occurs 11 32 If you cannot solve a problem 11 33 Image quality Copying 3 4 Faxes 4 4 Image Quality key 1 6 J Jams Document 11 3 Paper 11 4 L LCD Display 1 6 Messages 11 12 Stan...

Page 286: ...ing 4 27 Editing 4 24 Registering 4 12 4 17 4 20 Storing Editing 4 12 Using 4 40 Operation panel 1 2 1 5 Main operation panel 1 5 Send Fax operation panel 1 9 Output tray 1 2 Output tray extension 1 3 P Paper Jams 11 4 Loading 2 12 Printable area 2 11 Requirements 2 9 Size and type 2 15 Paper cassette 1 2 Paper guide rail 1 3 PAPER JAM message 11 4 Paper requirements 2 9 PAPER SETTINGS 12 4 12 6 P...

Page 287: ...er 10 10 Remote UI 9 1 Remote UI feature viii Replacing the toner cartridge 10 10 REPORT SETTINGS 12 4 12 31 R key 1 9 S SCAN key 1 5 Scan mode 1 10 Scanner feature vii Scanning 7 1 Scanning area 1 3 2 4 Scanning documents Computer 7 2 USB memory 7 4 Scanning platform 1 3 Scan settings Copying 3 4 Scanning to a USB memory 7 8 Sending 4 4 SEND FAX key 1 5 Send Fax mode 1 10 Send Fax operation panel...

Page 288: ...er 13 4 Send feature 13 6 Telephone 13 6 Specifying destinations 4 40 Standby mode Copy 1 10 Log in 1 10 Scan 1 10 Send Fax 1 10 Start key 1 6 Stop Reset key 1 6 Storing Editing Address Book 4 11 Coded dial codes 4 12 Group addresses 4 29 One touch keys 4 12 System Manager settings viii System Monitor key 1 5 SYSTEM SETTINGS 12 4 12 33 T Telephone line jack 1 4 TIMER SETTINGS 12 4 12 27 Timer sett...

Page 289: ...4 12 11 U USB memory 7 4 USB memory port 1 2 USB port 1 4 USER S DATA LIST Printing 12 2 Using Address Book key 4 46 Coded dial codes 4 42 Group addresses 4 44 One Touch keys 4 40 V View Settings key 1 5 VOLUME CONTROL 12 4 12 6 Z Zoom ratio Preset zoom 3 7 Zoom designation 3 9 ...

Page 290: ...trie 92414 Courbevoie Cedex France CANON U K LTD Woodhatch Reigate Surrey RH2 8BF United Kingdom CANON DEUTSCHLAND GmbH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Via Milano 8 20097 San Donato Milanese MI Italy CANON ESPAÑA S A c Joaquín Costa 41 28002 Madrid Spain CANON LATIN AMERICA INC 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas ...

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