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Scanning

WorkCentre 6400 Multifunction Printer
System Administrator Guide

104

Scanning to an Email Address

The Email feature allows users to scan a document and send it to an Email address as an attachment.

Note:

For instructions explaining how to use this feature, see the

User Guide

www.xerox.com/office/WC6400docs

The Email feature allows users to scan a document and send it as an Email attachment to one or more
Email addresses.

Before you begin:
•

Configure SMTP settings. For details, see

Configuring SMTP Server Settings

on page 35. Note the

IP Address or host name of your SMTP server.

•

Create an email account for the printer. The printer uses this address as the default text in the

From

: field of the email.

Editing Default Scan Settings

Note:

If your printer is locked, you must log in as a system administrator. For details, see

Accessing

CentreWare IS

on page 17.

In CentreWare IS, click

Properties

Services

Email

Defaults

Next to

Scan Defaults

, click

Edit

Note:

You can change default Email message options, scan options, file format options, and

others. For details, click the

Help

link in CentreWare IS.

Managing the Email Address Book

To manage the email address book, see

Internet Fax and Email Address Book

on page 161.

Troubleshooting Scan to Email

Note:

Configure your printer on the network or resolve any networking issues before attempting to

use the Email feature.

Verify the network cable is attached and the printer is on. For details, see

Physical Connection

page 14.

Verify your printer is installed on the network. For details, see

The Installation Wizard

on page 15.

Verify that TCP/IP is enabled. For details, see

Enabling TCP/IP

on page 22.

Ensure SMTP is enabled on the printer and verify the SMTP IP address or host name is correct. For
details, see

SMTP

on page 35.

Verify the mail server is configured to accept SMTP mail.

Verify the printer’s TCP/IP Domain Name, host name, and DNS settings are properly configured.
For details, see

Configuring SMTP Server Settings

on page 35.

Содержание WorkCentre 6400S

Страница 1: ...kCentre 6400 System Administrator Guide Guide de l administrateur syst me Espa ol Gu a del administrador del sistema Portugu s Guia de Administra o do Sistema Xerox WorkCentre 6400 Color Multifunction...

Страница 2: ...Bonjour EtherTalk Macintosh Mac OS and TrueType are trademarks of Apple Computer Inc in the United States and or other countries HP GL HP UX and PCL are trademarks of Hewlett Packard Corporation in t...

Страница 3: ...CentreWare IS 17 Accessing CentreWare IS 17 Locking or Unlocking the Printer 17 Changing the System Administrator Password 17 Accessing the Configuration Report 18 Using the Configuration Overview Pa...

Страница 4: ...ettings 47 Microsoft Networking 49 Configuring Microsoft Networking 49 Configuring WINS 49 WSD 50 Enabling WSD 50 4 Security Setting up Access Rights 54 Overview 54 Local Authentication 55 Network Aut...

Страница 5: ...ved Jobs Feature 82 Creating and Managing Saved Jobs Folders 82 Saving and Printing Jobs 83 Backing up Saved Jobs 84 Restoring Saved Jobs 84 Managing Banner Sheet Printing Options 86 Enabling Banner S...

Страница 6: ...ool Repository Settings 113 Updating the List of Templates at the Control Panel 114 Configuring a Validation Server 114 Troubleshooting Workflow Scanning 115 Scanning to a User s Home Folder 116 Confi...

Страница 7: ...Network Accounting 146 Troubleshooting Network Accounting 147 Enabling Accounting in Print Drivers 148 10 Administrator Tools Monitoring Alerts and Status 150 Alerts 150 Energy Saving Settings 152 To...

Страница 8: ...em Administrator Guide 8 11 Customization and Expansion Xerox Extensible Interface Platform EIP 170 Enabling Extensible Services 170 Auxiliary Interface Kit 171 A Audit Log Event Identification Number...

Страница 9: ...1 WorkCentre 6400 Multifunction Printer System Administrator Guide 9 Introduction This chapter includes Overview on page 10 More Information on page 11...

Страница 10: ...rinter s current configuration Review the report and locate the printer s IP address For details see Configuration Report on page 15 5 Open a Web browser andtype the IP address of your printer to acce...

Страница 11: ...tware and Documentation Disc www xerox com office WC6400docs Quick Start Tutorials www xerox com office WC6400docs Video Tutorials www xerox com office WC6400docs Recommended Media List www xerox com...

Страница 12: ...Introduction WorkCentre 6400 Multifunction Printer System Administrator Guide 12...

Страница 13: ...6400 Multifunction Printer System Administrator Guide 13 Initial Setup This chapter includes Physical Connection on page 14 Initial Setup at the Control Panel on page 15 Initial Setup in CentreWare I...

Страница 14: ...ble to the printer and plug it into an electrical outlet 2 Connect one end of a Category 5 or better Ethernet cable to the Ethernet port in the back of the printer Connect the other end of the cable t...

Страница 15: ...wizards IP Address Settings You can assign a static IP address or change the default dynamic addressing settings Contact Numbers You can type phone numbers that users can reference for support or supp...

Страница 16: ...printer s Ethernet interface Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 At the printer control panel press the Machi...

Страница 17: ...ministrator user name is admin and the default password is 1111 Locking or Unlocking the Printer To lock or unlock the printer Note If your printer is locked you must log in as a system administrator...

Страница 18: ...ear Print at Power on 3 Click Apply Using the Configuration Overview Page The Configuration Overview page provides shortcuts to commonly accessed pages under the Properties tab To access the Configura...

Страница 19: ...on page 17 1 In CentreWare IS click Properties Services Service Registration 2 Ensure that all listed services are enabled 3 Click Apply Note If a service is not enabled on the Service Registration pa...

Страница 20: ...Initial Setup WorkCentre 6400 Multifunction Printer System Administrator Guide 20...

Страница 21: ...udes TCP IP on page 22 SLP on page 27 SNMP on page 28 SSDP on page 31 LPR LPD on page 32 Raw TCP IP Printing on page 33 SMTP on page 35 LDAP on page 37 POP3 on page 42 HTTP on page 43 Proxy Server on...

Страница 22: ...ne Status button then touch the Tools tab 2 Touch Network Settings TCP IP Settings 3 Touch TCPIP Enablement 4 Touch Enable for IPv4 or IPv6 then touch Save Configuring TCP IP Settings at the Control P...

Страница 23: ...een keypad then touch Save 5 Touch Preferred DNS Server then touch the field under Preferred DNS Server type the server address using the touch screen keypad then touch Save 6 Touch Alternate DNS Serv...

Страница 24: ...bled Note If your DNS Server does not support dynamic updates you do not need to enable DDNS 3 Under Release Registration select Enabled if you want the printer to release its IP address when it resta...

Страница 25: ...nter can perform auto configuration If routers are present they will periodically send Router Advertisement packets containing address prefixes Routers will not forward packets with link local address...

Страница 26: ...for IPv6 DDNS The printer directs the DHCPv6 server to update DNS Manual Address Options 1 Select Enable Manual Address to enable Router Prefix attachment 2 Select a router address prefix from the Rou...

Страница 27: ...ry Agents DA are devices that cache services They are used in larger networks to reduce the amount of traffic DAs are optional however if a DA is present then UAs and SAs are required to use it instea...

Страница 28: ...c Protocols to enable the protocol 3 Select Enable SNMP v3 Protocol to enable this protocol then click Apply Note You must click Apply to save your settings or the protocol will remain disabled 4 Unde...

Страница 29: ...ling a Digital Certificate on page 62 1 In CentreWare IS click Properties Connectivity Protocols SNMP 2 Under SNMP Properties click Edit SNMP v3 Properties 3 Under Administrator Account click Account...

Страница 30: ...ing protocol used by Novell NetWare environments Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Pr...

Страница 31: ...tion and discovery routing options Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties Conne...

Страница 32: ...obs that contain two or more printer languages such as a job with a PCL header prepended to a PostScript print job Note This setting should normally be disabled 5 Select Enabled to enable PDL banner p...

Страница 33: ...JetDirect EX Plus 3 set Port 2 to 9101 and Port 3 to 9102 4 Select Enabled for bidirectional communication 5 Ensure that Maximum Connections per port 1 32 for each port is set to the default value of...

Страница 34: ...Enabled drop down menu You can select First Job Only No Jobs or All Jobs To enable banner pages to print before each PDL document within a single job select Enabled for Banner Page for Each Document...

Страница 35: ...ort number in the Address Port field The default port number is 25 5 Type the specific email address assigned to this printer by the SMTP server in the multifunction device Email Address field Optiona...

Страница 36: ...ve new password check box to save the Login and Password information 7 If authentication is enabled and Tools and Feature Access is configured to require users to log in before they can access email s...

Страница 37: ...C 2849 LDAP Data Interchange Format LDIF Technical Specification on the IETF website 2 Specify the login credentials required to access the LDAP directory Options are None No authentication occurs whe...

Страница 38: ...rching Contexts are used with the Authentication feature You can configure the printer to automatically add an authentication context to the Login Name provided by the user Note If your printer is loc...

Страница 39: ...les groups to allow them types of access 1 On the Authorization Access page click the User Roles tab 2 In the System Administrator Access field type the name of the group defined in the LDAP server da...

Страница 40: ...access each of the individual printer services 3 To verify a users access to either role type the user s name in thanker User Name field then click Test The Test Results column displays the users name...

Страница 41: ...49 LDAP Data Interchange Format LDIF Technical Specification on the IETF website 4 Under Email Address Book Filter select Enable Custom Filter 5 In the Email Address Book Filter field type the LDAP se...

Страница 42: ...treWare IS on page 17 1 In CentreWare IS click Properties Connectivity Protocols POP3 Setup 2 Select the address type Options are IPv4 and Host Name 3 Type the appropriately formatted address and port...

Страница 43: ...s a system administrator For details see Initial Setup at the Control Panel on page 15 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Network Settings...

Страница 44: ...y caching content such as Web pages from a Web server Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS cli...

Страница 45: ...n by the corresponding parameters retrieved from the DHCP server CAUTION Enabling NTP or modifying NTP settings causes the printer to restart Note If your printer is locked you must log in as a system...

Страница 46: ...available 1 An existing operational AppleTalk network 2 The AppleTalk Name you wish to assign to your printer 3 The AppleTalk Zone if used to assign to your printer Enabling AppleTalk on the printer 1...

Страница 47: ...ivity Protocols NetWare 2 Select Enabled to enable the protocol 3 Select IP or IPX from the Filing Transport drop down menu 4 Select the Frame Type from the drop down menu Options are Auto Ethernet II...

Страница 48: ...tabase that represents all of the assets of an organization in a logical tree structure Assets can include printers servers computers people organizations and more 1 Under NetWare Directory Services N...

Страница 49: ...aximum Connections The range is between 10 and 30 9 Type the desired number of seconds until the connection times out in the Connection Timeout field The range is between 1 and 32767 seconds Configuri...

Страница 50: ...available and announcing its departure when unavailable The default state is Enabled The default port number is 3 Notes When disabled WSD does not respond to WS Discovery requests Disabling WSD Disco...

Страница 51: ...ng lets you specify an alternate communication port number used for metadata exchange with WSD clients WS Transfer defines how to invoke a simple set of familiar verbs such as Get Post Put and Delete...

Страница 52: ...Network Configuration WorkCentre 6400 Multifunction Printer System Administrator Guide 52...

Страница 53: ...age 54 Controlling Access to Tools and Features on page 61 Digital Certificates on page 62 Secure HTTP SSL on page 65 IPsec on page 66 802 1X on page 71 Stored Data Encryption on page 73 Overwriting I...

Страница 54: ...ed when they log in at the control panel Network The printer retrieves user information from an LDAP network directory to authenticate and authorize users when they log in at the control panel You mus...

Страница 55: ...mation Database Setup 2 Click Add New User 3 Type the user s Name Friendly Name and Password Retype the Password to verify 4 Select a User Role System Administrator The authenticated user in this role...

Страница 56: ...ically retrieve user information such as email address or home directory from an LDAP server Note LDAP must be configured to be able to use personalization 7 Click Save 8 The Authentication Configurat...

Страница 57: ...and backup addresses in the address fields The default port number is 88 6 A backup address is optional 7 Under Alternate Key Distribution Centers type the realm or domain names IP addresses primary...

Страница 58: ...IP addresses host names domains and port numbers in the Alternate Domains Optional fields 8 Click Save Configuring Authentication Server Settings for NDS Novell Notes If your printer is locked you mus...

Страница 59: ...Access 4 Under Web User Interface Authentication select Locally on the Device Internal Database or Remotely on the Network to specify how the printer will validate the user s rights to access CentreWa...

Страница 60: ...s or Host name 4 Type the appropriately formatted address and port number 5 Type the details in the Path field Note Type the HTTP path public dce xeroxvalidation convauth and port number of 1824 to fa...

Страница 61: ...perties Security Access Rights Tools Feature Access 2 Under Presets select Custom Access 3 Select Locked or Unlocked Select Hidden to hide services in the Services Pathway Controlling Access for an In...

Страница 62: ...r the certificate to be used in SSL encryption Create a request to have a certificate authority or a server functioning as a certificate authority sign a certificate and then upload the certificate to...

Страница 63: ...oad Signed Certificate 10 Click Browse or Choose File navigate to the signed certificate in crt format and click Open or Choose 11 Click Upload Certificate Note The signed certificate must match the C...

Страница 64: ...n certificate signing request CSR by using the Xerox generic CA Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreW...

Страница 65: ...ust be enabled and configured Ensure that the date and time configured on the printer is correct This is used to set the start time for self signed certificates Enabling Secure HTTP SSL To enable Secu...

Страница 66: ...anage how IPSec controls dependent protocols Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 Creating a New Action 1 In Cent...

Страница 67: ...algorithm that produces a 128 bit hash It is considered stronger than MD5 for security but slower for encryption speed Method Digest 5 MD5 MD5 is a one way hashing algorithm that produces a 128 bit ha...

Страница 68: ...crypts the IP payload whereas Tunnel mode encrypts the IP header and the IP payload Tunnel mode provides protection for an entire IP packet by treating it as an Authentication Header AH or Encapsulati...

Страница 69: ...t in the list under Custom Protocols type a name for the service and select the check box under Service Name 7 Select TCP or UDP from the Protocol drop down menu 8 Type the port number and specify if...

Страница 70: ...he overall policy behavior Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 Defining a Security Policy 1 In CentreWare IS cli...

Страница 71: ...rver Enabling and Configuring 802 1X You can enable 802 1X settings from the printer control panel or in CentreWare IS Notes Changing and applying 802 1X settings causes the printer to restart The pri...

Страница 72: ...der Protocol select Enable 802 1X 3 Under Authentication Method select the method used on your network Options are EAP MD5 PEAPv0 EAP MS CHAPv2 EAP MS CHAPv2 4 Type the User Name Device Name required...

Страница 73: ...inter is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties Security User Data Encryption 2 Under User Data Encrypt...

Страница 74: ...are being deleted the printer can be offline for up to 20 minutes while data is being deleted To manually delete all image data on the printer s hard drive CAUTION All image data will be deleted Note...

Страница 75: ...lect Full to completely delete all data or Standard to delete all data except Jobs and folders stored by the Reprint Saved Jobs service Jobs stored by the Scan to Mailbox service Fax Dial Directories...

Страница 76: ...sed to control the execution of PostScript snippets Start Job Password The Start Job password used with the Startjob and Exitserver operators restricts PostScript jobs from running unencapsulated to p...

Страница 77: ...sk that will use this rule The allowable range of 0 to 32 corresponds to the 32 bit binary number comprising IP addresses A number of 8 for example represents a Class A address mask of 255 0 0 0 The n...

Страница 78: ...Delete Click OK to confirm Arranging the Execution Order of IP Filter Rules Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17...

Страница 79: ...ty Audit Log 2 Click Save 3 Right click the Download Log link and save the compressed auditfile txt gz file to your computer 4 Extract the Auditfile txt text file and open it in a spreadsheet applicat...

Страница 80: ...t such as Identity User Name Job Name Computer Name Printer Name Folder Name or Accounting Account ID when Network Accounting is enabled Note Network Authentication must be configured to record the us...

Страница 81: ...00 Multifunction Printer System Administrator Guide 81 Printing This chapter includes Saving and Reprinting Jobs on page 82 Managing Banner Sheet Printing Options on page 86 UNIX Linux and AS 400 Prin...

Страница 82: ...nter is locked you must log in as a system administrator For details see Initial Setup in CentreWare IS on page 17 1 In CentreWare IS click Jobs Saved Jobs 2 Under Folder Operations click Create New F...

Страница 83: ...n Folder drop down menu You can save the file to the Default Public Folder or you can create a new public folder to use for your job 8 To save your job to a different folder type the name of the folde...

Страница 84: ...bs Backup Jobs 2 Under Settings select FTP as the protocol 3 Select the address type and Port for the FTP server to be used to backup jobs Options are IPv4 Address IPv6 Address or Host Name 4 Type the...

Страница 85: ...ath field specify the path to the file repository 6 In the File Name field type the name for the backup to restore This name will be appended to the end of the document path 7 In the Login Name field...

Страница 86: ...lick Apply Enabling Banner Sheet Printing for LPR Print Jobs Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare...

Страница 87: ...b 5 Click to expand the Paper Output option 6 Click Banner Sheets then click the down arrow and select Enabled or Disabled Note If banner page printing is disabled through CentreWare IS or the at the...

Страница 88: ...on your computer and then sent to the printer to be printed This model requires XSUS to be installed on both the server and on the computer Server Based Print jobs are sent unprocessed from your comp...

Страница 89: ...e requires as much as four times its original size in disk space 3 At the UNIX command line type gzip dfv filename tgz then press Return or Enter The filename must include a tgz extension 4 Type tar x...

Страница 90: ...e language list select language 6 Click Go 7 Select the PPD Copy the PPD into your CUPS ppd Xerox folder on your workstation If you are unsure of the folder s location use the Find command to locate t...

Страница 91: ...ype AFPDS and SCS PIDS formatted printer files must be recreated as type AFPDS to use the WSCO for printing You must have IOSYSCFG permissions to create a device description or a remote queue For deta...

Страница 92: ...Printing WorkCentre 6400 Multifunction Printer System Administrator Guide 92...

Страница 93: ...ultifunction Printer System Administrator Guide 93 Managing Copy Functions This section includes Specifying Default Copy Settings on page 94 Changing the Reading Order on page 95 Creating Copy Feature...

Страница 94: ...he Tools tab then touch Service Settings 3 Touch Copy Service Settings 4 Touch Feature Defaults 5 Make the desired changes to the settings on the following tabs Copy Update Output Color Reduce Enlarge...

Страница 95: ...e Book Copy and Book Fax features The order that pages are printed This impacts the Page Layout and Booklet Creation features Note Reading order is left to right by default 1 At the printer control pa...

Страница 96: ...e Preset 1 Touch Edge Erase Presets 2 To create a new preset touch Presets then touch Available in the list of presets 3 Touch Name at the bottom of the window then using the touch screen keyboard tou...

Страница 97: ...esets 2 To change a proportional preset touch Proportional touch the desired preset between 1 and 10 then type the percentage using the touch screen keypad 3 To change a preset that uses an independen...

Страница 98: ...Managing Copy Functions WorkCentre 6400 Multifunction Printer System Administrator Guide 98...

Страница 99: ...de 99 Scanning This chapter includes Scanning to a Folder on the Printer on page 100 Scanning to an Email Address on page 104 Workflow Scanning on page 106 Scanning to a User s Home Folder on page 116...

Страница 100: ...low you manage how users are allowed to scan files create folders and assign passwords to their folders on the printer Note If your printer is locked you must log in as a system administrator For deta...

Страница 101: ...click Create Folder 4 Type a name for the folder 5 If required type a password then retype the password again to verify 6 Click Apply To change the folder password or delete the folder click Modify F...

Страница 102: ...ck Scan 2 Under Display click Mailboxes then select the folder you want to delete If the folder is private type the password 3 Click Modify Folder 4 Under Remove folder from device click Delete Folder...

Страница 103: ...the current percentage used is above 99 your system requires cleanup to remove old unneeded mailboxes and files If your printer is locked you must log in as a system administrator For details see Acc...

Страница 104: ...ies Services Email Defaults 2 Next to Scan Defaults click Edit Note You can change default Email message options scan options file format options and others For details click the Help link in CentreWa...

Страница 105: ...System Administrator Guide 105 7 Verify the printer is not on a restricted host list on the SMTP server 8 Verify the printer s account name and password are correct See also See the Online Support As...

Страница 106: ...n the printer and Secure HTTP SSL is enabled Configuring Workflow Scanning Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1...

Страница 107: ...ogin Credentials to Access the Destination select one of the following Authenticated User and Domain The authentication server validates the user credentials prepended by the domain name against the L...

Страница 108: ...tem Login name and password credentials are specified in this field and stored in the printer The printer uses the system credentials to log into the file server 10 Type the Login Name and Password if...

Страница 109: ...installed on the printer if you are using SSL Configure your web server and ensure that HTTP HTTPS services are running POST requests and scanned data will be sent to the server to be processed by a C...

Страница 110: ...Trusted SSL Certificates to verify that a digital certificate is installed on the printer 8 Select Validate Repository SSL Certificate to have the server s SSL certificate validated for the correct ho...

Страница 111: ...ile Destination 1 Under File Destinations click Add 2 Select the required Filing Policy from the drop down menu 3 Click the Apply Adding a Fax Destination Note Only WorkCentre models 6400X and 6400XF...

Страница 112: ...Workflow Scanning Advanced Settings Layout Adjustment Filing Options Report Options Workflow Scanning Image Settings Compression Capability To restore the Default Template to its original settings cli...

Страница 113: ...y in the Position field The display elements are Date Time Job ID User ID Custom Text Type any custom text that want to display in the file name For example select the first Custom Text field and type...

Страница 114: ...e control panel then touch the Workflow Scanning icon 2 Touch the Advanced Settings tab 3 Touch Update Templates 4 Touch Update Now and touch Confirm Configuring a Validation Server Scan metadata ente...

Страница 115: ...rkflow Scanning is enabled For details see Configuring Workflow Scanning on page 106 4 Ensure the Scan File Repository is setup correctly and that the path specified to the repository is correct For d...

Страница 116: ...in length This is the default description of the template that displays for users when scanning at the control panel 4 Type a Template Name up to 127 characters This is the default name that displays...

Страница 117: ...s For instructions explaining how to use this feature see the User Guide at www xerox com office WC6400 Notes Secure HTTP SSL must be enabled and a certificate must be installed on the printer before...

Страница 118: ...Scanning WorkCentre 6400 Multifunction Printer System Administrator Guide 118...

Страница 119: ...8 WorkCentre 6400 Multifunction Printer System Administrator Guide 119 Fax This chapter includes Embedded Fax on page 120 Server Fax on page 131 Internet Fax on page 135 LAN Fax on page 138...

Страница 120: ...is locked you must log in as a system administrator For details see System Administrator Access at the Control Panel on page 15 1 At the printer control panel press the Machine Status button then tou...

Страница 121: ...w Enabling Auto Answer Delay 1 On the Incoming Fax Defaults window touch Auto Answer Delay 2 Touch the field under Automatic Answer Delay and use the left and right arrows to select a time between 0 a...

Страница 122: ...ssword using the touch screen keypad Disable turns off Secure Receive 6 Touch Save 7 Log out Printing or Clearing Secure Faxes If the Secure Receive option is enabled the numeric passcode must be type...

Страница 123: ...e interval between 1 and 25 minutes before the fax system redials after a failed transmission b Automatic Redial Attempts The number of attempts the fax system makes before rejecting the job Select be...

Страница 124: ...Settings 3 Touch the down arrow to scroll 4 Touch Mailbox Setup 5 Touch a mailbox in the Mailbox List then touch Edit 6 To assign a name to a mailbox touch Mailbox Name type a name for the mailbox up...

Страница 125: ...following Use the control panel keypad to type the Fax Number then touch Save Note If dialing characters are necessary touch Dialing Characters to type the fax number and characters then touch Save T...

Страница 126: ...h one of the following options Always Print prints a confirmation report every time Off never prints a confirmation report Print On Error prints a confirmation report only when a fax transmission erro...

Страница 127: ...uch Address Book 3 Touch Individuals in the drop down list 4 Touch Chain Dial 5 Enter a fax number in the Recipient field using the touch screen keypad 6 To add prefixes or suffixes to the number touc...

Страница 128: ...ng on another fax machine or documents that are stored in a fax mailbox on another fax machine Note If Local Polling is enabled Remote Polling is disabled Set Local Polling to Off to poll a remote fax...

Страница 129: ...etain polled documents before deleting them Touch Keep Forever to keep polled files on the printer until you manually delete them Note Selecting Keep Forever is memory intensive and requires you to ma...

Страница 130: ...x WorkCentre 6400 Multifunction Printer System Administrator Guide 130 4 Place your documents in the document handler then press Start 5 Verify that your documents were received by the local fax machi...

Страница 131: ...nning on the server or computer where images to be faxed by the printer will be stored Note the IP address or host name Create a user account and password for the printer When the Server Fax feature i...

Страница 132: ...er determine access 8 Type the user account and password in the Login Name and Password fields 9 Click Apply Configure a Fax Repository using HTTP HTTPS Before you begin Ensure that Web services are i...

Страница 133: ...entreWare IS on page 17 1 In CentreWare IS click Properties Services Server Fax Fax Repository Setup 2 Select Netware from the Protocol drop down menu 3 Type the Repository Server Server Volume NDS Tr...

Страница 134: ...working issues before attempting to use the Server Fax feature Server Fax and Embedded Fax cannot be running at the same time If one is enabled the other will not function If you are experiencing prob...

Страница 135: ...meout type the maximum number of hours between 0 and 72 that the printer will attempt to confirm an Internet Fax job before the confirmation fails 5 Type the subject text that you want to display in t...

Страница 136: ...archable under Searchable PDF PDF A Defaults 5 Specify the language or select Use Language Displayed on the Device User Interface 6 To enable text compression select Enabled Flate Compression 7 Click...

Страница 137: ...er is connected on the network and functioning as a printer by performing the following activities Note Configure your printer on the network or resolve any networking issues before attempting to use...

Страница 138: ...3 Click Xerox Features from the Copies and Pages menu 4 Ensure you are in the Paper Output area and click the Job Type menu 5 Click Fax Adding a Fax Recipient 1 Click the Add Recipient icon 2 Type the...

Страница 139: ...enu 5 Click Picture from the Options menu 6 Click Choose File then navigate to the file on your computer Note Graphic files must be bmp gif or jpeg format 7 Click the desired settings to adjust the sc...

Страница 140: ...mbers and recipient details that have been saved to a network location for more than one person to use To access a shared phonebook 1 Click Select File next to Shared Phonebook and select the default...

Страница 141: ...e 6400 Multifunction Printer System Administrator Guide 141 Accounting This chapter includes Xerox Standard Accounting on page 142 Network Accounting on page 146 Enabling Accounting in Print Drivers o...

Страница 142: ...loning feature If XSA settings are lost or deleted you can restore them using the cloning backup file For details see Cloning on page 159 Before you begin Install Print and Fax Drivers on all user com...

Страница 143: ...print driver Color Copied Impressions includes all color copies Network Images Sent includes documents sent over the network including network scans scans to email server and Internet faxes Note If t...

Страница 144: ...resented with a notification message that their limit has been reached for that feature If the user exceeds their limit while a job is in process the printer tracks the number of impressions generated...

Страница 145: ...ch user and each account To print a report Note If your printer is locked you must log in as a system administrator For details see Initial Setup in CentreWare IS on page 17 1 In CentreWare IS click P...

Страница 146: ...then touch the Tools tab 2 Touch Accounting Settings 3 Touch Accounting Mode 4 Touch Network Accounting to enable 5 To customize the prompt that users will see at the control panel touch Customize Pr...

Страница 147: ...y time is set on the DHCP server to allow for normal maintenance shut downs if Dynamic TCP IP addressing is used 4 Verify communication between the Accounting Server and the printer Test the communica...

Страница 148: ...ounting Interface if you are using XSA with an external accounting device 8 If you want to specify the default User ID and Account ID type them in the Default User ID and Default Account ID fields the...

Страница 149: ...Energy Saving Settings on page 152 System Time Out on page 153 Taking the Printer Offline on page 154 SMart eSolutions and Billing Information on page 156 Cloning on page 159 Address Books on page 161...

Страница 150: ...ator is needed to fix the problem Untrained A normal user can fix this problem Field Service A Xerox Support technician is needed to fix this problem Management A network administrator is needed to fi...

Страница 151: ...etup Alert Notification Local UI Alerts 2 Under Scan Disk Memory Warning select the maximum number of scanned pages that can be held in scan memory before a warning displays Options include 10 scanned...

Страница 152: ...a system administrator For details see System Administrator Access at the Control Panel on page 15 1 At the printer control panel press the Machine Status then touch the Tools tab 2 Touch Device Setti...

Страница 153: ...isplay 4 Touch Service Default to set the screen that displays when the Services button is pressed 5 Touch Job Status Default to specify what jobs display when the Job Status button is pressed 6 Touch...

Страница 154: ...uch Logout to exit the Tools pathway Note Taking the printer offline does not cause the printer to power down or turn off Restarting the Printer in CentreWare IS Note If your printer is locked you mus...

Страница 155: ...Administrator Guide 155 7 Touch Reset Notes Using Software Resets to restart the printer is faster and wastes less consumables than turning the printer on and off Restarting the printer can take up t...

Страница 156: ...s Automatic registration Automatic registration is available as a standard feature on many WorkCentre WorkCentre Pro printers SMart eSolutions Windows Client The windows client is an option for small...

Страница 157: ...lick Meter Assistant 3 If Meter email alerts are desired click Edit For detail on setting up alerts see Setting up Alert Notification on page 150 Supplies Assistant To view the current status of suppl...

Страница 158: ...lling Information The Billing Information page displays the count of pages printed or generated in black and white or color for billing purposes 1 In CentreWare IS click Status Billing Information The...

Страница 159: ...n page 17 1 In CentreWare IS click Properties General Setup Cloning 2 Under Create Clone File select the features that you want to clone to other printers All features are selected by default You can...

Страница 160: ...ge 17 This procedure will cause the printer to restart and will be unavailable over the network for several minutes 1 In CentreWare IS click Status Welcome 2 Click I Have A Cloning File 3 Under Instal...

Страница 161: ...ice Editing the Public Address Book as a csv File If you have many addresses to manage you can create a list of addresses in a spreadsheet application save it as a csv file and upload it to the printe...

Страница 162: ...the Public Address Book Options are Display Name This field is required Email Address This field is required Internet Fax Address This field is optional 3 Click Apply to accept your current settings...

Страница 163: ...The Xerox CentreWare Font Management utility is available on the Xerox website at www xerox com office WC6400drivers You use the utility to download soft fonts to your printer such as your company s...

Страница 164: ...USB port on the back of the printer and touch Download Enhanced Log File A confirmation message displays when file transfer is complete 7 Touch Basic to disable Enhanced logging and touch Save 8 Remo...

Страница 165: ...ut the system administrator You can customize this information to display your company s contact information for the users of the printer Note If your printer is locked you must log in as a system adm...

Страница 166: ...of your printer Download the latest software update file in dlm format from the drivers and downloads page for your specific printer To determine the software version 1 In CentreWare IS click Propert...

Страница 167: ...printer after the Software Upgrade process Note Upgrades must be enabled before you can configure Auto Upgrade 1 Click Properties General Setup Machine Software Auto Upgrade 2 Under Auto Upgrade selec...

Страница 168: ...Administrator Tools WorkCentre 6400 Multifunction Printer System Administrator Guide 168...

Страница 169: ...rkCentre 6400 Multifunction Printer System Administrator Guide 169 Customization and Expansion This chapter includes Xerox Extensible Interface Platform EIP on page 170 Auxiliary Interface Kit on page...

Страница 170: ...ce installation file from your local Xerox representative and copy it to your computer Note the location of the file Ensure that a digital certificate is installed on the printer For details see Insta...

Страница 171: ...After the kit is installed you must enable Auxiliary Access at the control panel Note If your printer is locked you must log in as a system administrator For details see Initial Setup at the Control...

Страница 172: ...Customization and Expansion WorkCentre 6400 Multifunction Printer System Administrator Guide 172...

Страница 173: ...A WorkCentre 6400 Multifunction Printer System Administrator Guide 173 Audit Log Event Identification Numbers...

Страница 174: ...ation Number Description 1 System startup 2 System shutdown 3 Manual ODIO On Demand Image Overwrite Standard started 4 Manual ODIO Standard complete 5 Print job 6 Network scan job 7 Server fax job 8 I...

Страница 175: ...agnostics 33 Audit log download 34 IIO feature status 35 SA pin changed 36 Audit log Transfer 37 SSL 38 X509 certificate 39 IPSec 40 SNMPv3 41 IP Filtering Rules 42 Network Authentication 43 Device cl...

Страница 176: ...Audit Log Event Identification Numbers WorkCentre 6400 Multifunction Printer System Administrator Guide 176...

Страница 177: ...guring for Kerberos Solaris 57 configuring for Kerberos Windows 2000 2003 57 configuring for LDAP 58 configuring for NDS Novell 58 configuring for SMB 58 authentication types 54 authorization types 54...

Страница 178: ...ting stapling options for incoming faxes 123 setting Auto Answer Delay 121 setting Automatic Redial 123 setting ring volume for 121 setting transmission defaults 123 specifying header text 123 embedde...

Страница 179: ...of 78 creating 77 editing and deleting 77 IP filtering 77 creating rules for 77 IP gateway address 22 IP trap destination addresses adding to SNMP settings 29 IPsec 66 enabling 66 IPv4 configuring 23...

Страница 180: ...ring Raw TCP IP printing 33 configuring SLP 27 configuring SMTP 35 configuring SNMP 28 configuring SSDP 31 Proxy server 44 network speed detecting 16 setting manually for printer 16 networking zero co...

Страница 181: ...ng 70 proxy server enabling 44 Q Quick Setup Home utility 15 R Raw TCP IP printing 33 configuring advanced settings 33 configuring basic settings 33 reduce enlarge presets creating 97 S SAP 47 Save Jo...

Страница 182: ...ll users 61 controlling for groups 61 controlling for individual users 61 touch screen settings 153 troubleshooting embedded fax 129 Internet faxes 137 network accounting 147 server fax 134 workflow s...

Страница 183: ...ervices configuring 50 X Xerox Root CA certificate downloading 63 Xerox Scan Utility configuring printer for 117 Xerox Services for UNIX systems 88 installing 88 launching 89 performing installation p...

Страница 184: ...Index WorkCentre 6400 Multifunction Printer System Administrator Guide 184...

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