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7.1 Conference Information

Click “Conference Info.”, the following figure is shown:

Figure: Conference information report

In this interface, the operator can view the contents of report, and export the reports as files:

The available file formats are:

RTF file: open and edit in MS Word;

HTML file: open in IE, open and edit in MS Word, Excel;

JPEG/ BMP image file.

Содержание HCS-5300

Страница 1: ...HCS 5300 Digital Infra red Wireless Conference System Excellent solutions for conferences Conference Management System Software Installation and Operating Manual V 4 2 6...

Страница 2: ...hout prior announcement All technical specifications are guideline data and not guaranteed features We are not responsible for any damage caused by improper use of this manual This product is conform...

Страница 3: ...d Pages 19 4 3 3 Screen Event 20 4 3 4 Alias 21 4 4 Video Tracking 22 4 4 1 Video Matrix 22 4 4 2 Predefine Position 23 4 4 3 Panorama Control 25 4 5 Simultaneous Interpretation S I 26 4 5 1 Simultane...

Страница 4: ...r 7 Report system 71 7 1 Conference Information 72 7 2 Proposal List 73 7 3 Delegate Information 73 7 4 Seat Sign in Report 74 7 5 Voting Result Report 74 7 6 Summarizing Voting Result 76 7 7 More Rep...

Страница 5: ...gin dialog is shown z Meeting Type The default meeting type is Base user can define its own meeting type different meeting types can have different configurations including database system parameters...

Страница 6: ...to be done before a conference including Select Meeting Conference Information Proposal Information Agenda Information Delegate Information Participator Seat Arrangement Infrared Units Management z C...

Страница 7: ...he same type of database according to the selection from the left side list Operation Create Meeting Type Select importing style and input meeting type name and click Save Delete Meeting Type Select a...

Страница 8: ...ss indication and operation buttons Operation 1 Select delegate type 2 Click Browse to select the delegate information file 3 Click Browse to select a directory containing delegate photos 4 Click Setu...

Страница 9: ...delegate data and just import new delegate data or update original delegate data from excel or text file Note photo format supported including bmp jpg jpeg gif png tif tiff Excel format of delegate d...

Страница 10: ...ata from the database into a folder or to restore conference data from a folder into the database Figure Back and Restore z Backup And Restore Type data type to backup restore including database file...

Страница 11: ...arameters Figure System Setup 4 1 Connect to CMU Figure Connect To CMU Figure Looking for CMU by Broadcast The system software connects to and communicates with the CMU The IP address of the CMU shoul...

Страница 12: ...rry out venue design the advanced edition provides all capabilities of the normal edition plus additional powerful and convenient functions It is especially suitable for the design of large medium con...

Страница 13: ...c are available Click OK to create the new CVF Parameters can be changed later through the Configuration menu on the toolbar Or right click on the venue and select Configuration in the pop up menu or...

Страница 14: ...pop up dialog box Then click OK to save and exit Special hint The CVF shall be saved in the Rooms folder in the main install directory of the application to make it available for creating new conferen...

Страница 15: ...nue file Open open an existing CVF Save save a CVF Save as save current CVF as another Save as image save current CVF as an image Print print conference venue image Configuration reconfigure current C...

Страница 16: ...he object Font Name the font of caption Font Size the font size of caption Status select the initialized status of the group 6 states available Radian set the radian of the group Start Index set the s...

Страница 17: ...ject After the creation of a new CVF the user can add objects and modify the properties of the objects in the Define object dialog box as in the figure below The Venue designer has also some customize...

Страница 18: ...seat is OFF in microphone control mode Image4 Applying 4 state image and the image while the microphone of the corresponding seat is applying in the microphone control mode Image5 Speaking 5 state im...

Страница 19: ...below Click Add Object in the toolbar to open the dialog box The operator is now able to choose the object and to add it into the CVF 4 Object properties Select an object in the current CVF and its p...

Страница 20: ...facility as shown in the right figure click Check to start if there are duplicate IDs the duplicate IDs are listed in the dialog box then double click object belong to to localize the object If there...

Страница 21: ...ave button Select path and input filename in the pop up dialog box if it is the first time to save a new CVF and then click OK to save and exit Special hint The CVF should be saved in the Rooms folder...

Страница 22: ...ct select screen project to edit and display b New Rename Delete create rename or delete a screen project Notes the first screen project cannot be deleted c Load From File load screen project from dis...

Страница 23: ...click Delete button z Edit Page select one page from the predefined pages click the Edit button or just double click the page that you want to edit directly and then design the content of a screen pa...

Страница 24: ...a dynamic chart object to the page dynamic chart is to display the voting result in histogram or pie Seat Map add a seat map object to page seat map type include Seat Sign in Entry Sign in Vote Map Ed...

Страница 25: ...as for convenience Figure Screen alias editor interface Modify select a screen in the list and input screen alias click Modify button Visible select this item the screen content will be displayed imme...

Страница 26: ...ideo signal to VGA signal one 4x1 VGA matrix and one 6x1 audio matrix The video input equipment includes dome camera fixed camera computer and another video input device The camera cannot be assigned...

Страница 27: ...ng on the crosspoint of input and output 4 Assign audio output channel 5 Click Save and Send To CMU button to save current video matrix 4 4 2 Predefine Position If the conference system is equipped wi...

Страница 28: ...ction buttons and click zoom in out button to adjust the size of the video image 7 Click save button to save the current predefined position if the adjustment is done 8 Repeat steps 2 7 to set the pre...

Страница 29: ...saved respectively 4 4 3 Panorama Control Preset the panorama of the conference venue as in the figure below Figure Panorama control interface Operation select proper camera and predefine position num...

Страница 30: ...nterlock Override Distribute Floor to Used SI CH select whether to distribute floor to used SI channel automatically or not when the SI channel is not operated Interpretation Units Sampling Rate setup...

Страница 31: ...should set the outgoing A channel and whether outgoing B and C channel is needed If the outgoing C channel is checked the outgoing language of B channel should be set All settings shall be configured...

Страница 32: ...ort Message List existing short messages z Edit edit short message z Preview preview short message z Font set up short message font and format z Control create save and delete short message z Send sen...

Страница 33: ...rt authorize all units go to authorization status press the Mic On Off button to authorize authorized units will be added in the left side list 2 When all needed units are authorized click Stop author...

Страница 34: ...tus Delete delete the unit of the selected ID Export export list to text file 4 7 2 Unit Arrangement Unit Arrangement is used to arrange the contribution units connected with the CMU Conference Main U...

Страница 35: ...ration procedure 1 Select a conference room in the drop down room list box 2 Copy copy the arranged CUs from another meeting room available only when the other meeting room has the same CUs 3 Update L...

Страница 36: ...tribution units here is only for checking and isn t interchangeable with the microphone control facility in the conference management module Right click on the arranged seat and the relative CU is poi...

Страница 37: ...ew user finally click Save button Delete User select a user in the User manage list on the lower left side click Delete User button 4 9 IP Management License authorizing clients to connect to server O...

Страница 38: ...oom 2 Topic And Voting z Publish voting result to unit LCD the vote result will be sent to the LCD of delegate units when the vote is ended z Print result after end of voting z Save voting result to c...

Страница 39: ...ly once the button released the former state is restored Ring Mode turn on off all ring tones of the conference units when applying to speak Reduce HP Vol When Mic Active select whether reduce headpho...

Страница 40: ...cluding Select Meeting Conference Information Proposal Information Agenda Information Delegate Information Participator Seat Arrangement Infrared Unit Figure Conference preparation 5 1 Select Meeting...

Страница 41: ...nce information and meeting information Each conference consists of several meetings with different names contents meeting rooms and start times etc Figure Conference Information The relevant function...

Страница 42: ...number of the delegates present does not reach the quorum the vote cannot start Locked lock a conference or a meeting When a meeting is convoked it can be locked to protect meeting data A locked meet...

Страница 43: ...save the current proposal into the database The voted proposal cannot be modified Delete delete a proposal Generally the proposals are associated with the specified meeting therefore user should selec...

Страница 44: ...ess valid Voting weight voting weight can be set for nominative voting Import topic Click Import button and the import topic interface is shown as in the following figure This interface enables the us...

Страница 45: ...sub process and its sequence to achieve a better operability and control of the whole meeting process The left side of this window shows a sub process list the right side displays the name type and co...

Страница 46: ...results as well Note the searching facility in other interfaces shall be performed in the same way The functional buttons are listed in the upper line including Export data Group Add Delete Update Ca...

Страница 47: ...oup the next step is to set up grouping conditions There are four columns from left to right the first column is to set the logic relations logic And and logic Or between the previous and current cond...

Страница 48: ...ns of the item in the delegate information interface i e the content in one row stands for one option if the user wants to redefine or modify an option just type the word in the right textbox and clic...

Страница 49: ...he current meeting are listed in the right list and the function of the right Group is the same as the left The functional buttons in the middle column are Copy From Copy the participators of another...

Страница 50: ...One clear the arranged seat of a participator Export Map export arranged seat to picture format Bmp or JPG Import Export import arranged seat from text file or export arranged seat to text file Opera...

Страница 51: ...gure below the area with lime background is Area1 Auto Layout click this button to arrange participators to the seats in a created area the area should be selected first in the combo box of Area in th...

Страница 52: ...ith Right click on one participator in the list and select Find Seat in pop up menu the associated seat is pointed at 7 Adjust arrangement If some individuals need to be rearranged use Clear One and L...

Страница 53: ...ist current meeting using units are listed at right side list Some functional buttons are deposited in the middle including Copy from add add all delete delete all replace z Copy from copy data from o...

Страница 54: ...nits status CMU Control Panel 6 1 Hot Backup Hot spare backup server starts upon startup of the meeting If the system server fails the backup server will take over and control the CMU automatically Re...

Страница 55: ...genda The agenda can be edited added modified or deleted in the meeting The interface of the agenda control is shown in the figure above It displays the agenda list and the status of each agenda done...

Страница 56: ...ator including Start Restart Stop and Display Sign in Status The delegate sign in information can be displayed by different delegate type Start Restart Sign in start or restart seat key press sign in...

Страница 57: ...to the corresponding seats respectively Figure Microphone Control Click the Microphone Control button to enter the interface as in figure above The arranged microphones are shown in the interface The...

Страница 58: ...In the System Parameters Setup module check Video Track to perform automatic video tracking when the microphone is on The camera turns automatically to the predefined position of the associated deleg...

Страница 59: ...est of the delegate microphones enter the request to speak state if connected with a PC the operator can approve the request if not connected with a PC the microphone ranking first in the request to s...

Страница 60: ...nu Turn On turn on a delegate s microphone Add to Request add a delegate into the request list Approve approve a delegate s request and open the microphone Reject reject a delegate s request Turn Off...

Страница 61: ...ve a time limit when giving speech Close microphone when time out if checked delegate s microphone will be turned off automatically in speech timing mode Cumulative Speaking Time if checked a delegate...

Страница 62: ...sts Turn Off All Mic turn off all delegates microphones It has no effects on the chairman and the VIP microphones Show Info display delegate information name team photo etc to large screen When a micr...

Страница 63: ...s display with dual head VGA adaptor equipped Display2 is a preview of chairman s display with quad head VGA adaptor equipped The control of topic and voting Select a proposal select a proposal from...

Страница 64: ...he upper right side End end voting Display Result display voting result to large screen Name List display voting name list Print print voting result Voting result display mode numeric bar pie Default...

Страница 65: ...In voting status Figure Topic and Voting in voting status When the multi head VGA adaptor is installed the large screen will display Figure Topic and Voting large screen in voting status 61...

Страница 66: ...result status Figure Topic and Voting in display voting result status When the multi head VGA adaptor is installed the large screen will display Figure Topic and Voting large screen in display voting...

Страница 67: ...ormal display 1 3 columns 1 column display No Voting 2 columns or 3 columns cannot display No Voting At most 30 rows including topic row can be displayed in one page Use Prev Page and Next Page button...

Страница 68: ...nel Video 1 4 Line Doubler VGA1 Audio the corresponding input channel will be displayed in specific color and the current output channel will also be displayed 2 Click an input channel the selected in...

Страница 69: ...nput channel will be displayed in a specific color and current output channel will also be displayed 2 Click an input channel the selected input channel will be switched to the selected output channel...

Страница 70: ...lect a display page the selected page will be displayed on all screens Check Preview Page and select a display page the selected page will be displayed on the operator screen to preview it Preview scr...

Страница 71: ...e microphone in the booth Gain the operator can adjust output gain for current active microphone in the booth LF MF HF the operator can adjust output balance for current active microphone in the booth...

Страница 72: ...he active microphone of the current output channel Low Cut the operator can cut low band of the audio for the active microphone of the current output channel Reset reset gain and balance value for the...

Страница 73: ...thin 30 seconds the low battery capacity or no signal prompt will be showed in status bar double click this prompt the dialog box pops up as above figure to help operator change the battery timely Fin...

Страница 74: ...6 13 CMU Control Panel Figure main unit control panel Control and monitor the control panel of conference main unit including Active Microphones Operation Mode and Volume control etc 70...

Страница 75: ...save and print the related information of the conference including conference information proposal list delegate information sign in result vote result summarizing voting result and more reports incl...

Страница 76: ...own Figure Conference information report In this interface the operator can view the contents of report and export the reports as files The available file formats are RTF file open and edit in MS Word...

Страница 77: ...osal List Click Proposal list the following figure is shown Figure Proposal list report 7 3 Delegate Information Click Delegate Info button and the figure below is shown Figure Delegate Information re...

Страница 78: ...terface Enter the Report System interface Click the Voting Result button to enter the interface as in figure above At the upper left side all proposals of current meeting are listed select a proposal...

Страница 79: ...ton to view the name list which lists the names of the delegates who voted for a candidate an attitude yes no and abstain etc as shown in the figure below Figure Name list interface Preview preview th...

Страница 80: ...7 6 Summarizing Voting Result Summarizing the voting result of all proposals of the meeting 76...

Страница 81: ...Click Export data button to export the related information to save edit print and so forth The exportable file formats include Excel export to MS Excel directly CSV file open edit in MS Excel Text fi...

Страница 82: ...to a proper level The Audio file format can be wav and mp3 alternatively Record if the automatic record is inactive the operator is able to select the speech of a specified participator to record the...

Страница 83: ...functional buttons from left to right are Play Pause Forward Backward and Stop if Playback All is checked the record is to be played sequentially Delete includes Delete Current File and Delete All Fi...

Страница 84: ...e the DVR status can be displayed simple DVR control can be achieved with this interface Start Record start record manually on selected channel Stop Record stop record manually on selected channel Cha...

Страница 85: ...it voting map interface 8 5 Delegate Detail Figure Delegate Detail View the delegate detail in the meeting including name team gender photo etc The delegate detail can be displayed on large screen and...

Страница 86: ...d the whole process and operation of the meeting including sign in microphone operation voting operation and voting result Note conference log cannot be deleted when the meeting started 8 7 Discussion...

Страница 87: ...needs to be imported for the afternoon meeting 8 8 Edit shortcut button Figure Edit Short cut Key The shortcut buttons in the primary window can be edited 1 Select button group from the group box in...

Страница 88: ...Operation Interface Lock operation interface to protect the meeting information temporarily in case the operator leaves for a short time Chapter 9 Help Provide on line help click F1 key in any interfa...

Страница 89: ...de 3 Run backup console application on the backup computer as in the figure below Figure Software Hot spare Dual Server Input server s IP addresses and press Connect button If the IP address is unknow...

Страница 90: ...m server continue the meeting the key press sign in information will be kept Select one option and click Start Meeting to start the meeting from the backup server it will connect to the main unit auto...

Страница 91: ...www taiden com TAIDEN INDUSTRIAL CO LTD Copyright by TAIDEN Last Revision 11 2011...

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