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Setting the File Format to Send a Document in

5-25

5

Sending Documents

Setting the File Format to Send a Document in

You can select TIFF, JPEG or PDF as the file format to send a document in. If you select PDF as
the file format, you can also specify the Trace and Smooth, Compact, OCR (Text Searchable),
Encrypt, and/or Add Digital Signatures modes.

NOTE

•

This mode is available only if the Color Universal Send Kit (standard-equipped for the iR C4580i/iR
C4080i) is activated.

•

For instructions on placing your originals, see Chapter 2, "Basic Operation," in the Reference Guide.

•

For instructions on specifying addresses not registered in the Address Book, see "Specifying
Destinations Using the New Address Tab," on p. 2-2.

•

For instructions on specifying addresses using the Address Book, see "Using the Address Book," on
p. 2-28.

•

For instructions on specifying addresses using the one-touch buttons, see "Using the One-Touch
Buttons," on p. 2-30.

•

For instructions on specifying addresses and settings using the favorites buttons, see "Using the
Favorites Buttons," on p. 2-31.

•

For instructions on specifying a destination by searching through the directory listings on a server on the
network using LDAP (Lightweight Directory Access Protocol), see "Using a Server," on p. 2-32.

•

For instructions on setting the scan mode for your documents. See "Selecting a Scan Mode," on p. 3-2.

•

Specify an e-mail or file server destination.

•

If Direct Sending mode is set to 'Off' and Preview mode is set, you can verify the images from the
Preview screen before sending your document. (See "Previewing Originals," on p. 5-21.)

•

To cancel all settings and return the machine to the Standard mode, press

.

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Содержание CLC5151

Страница 1: ...Please read this guide before operating this equipment After you finish reading this guide store it in a safe place for future reference ENGLISH Sending and Facsimile Guide...

Страница 2: ......

Страница 3: ...CLC5151 CLC4040 iR C4580i iR C4080i Sending and Facsimile Guide 0 Frontmatter...

Страница 4: ...s a teaching aid designed to help you learn the various functions of the machine Tutorial CD CD ROM Basic Information User s Guide Basic Operations Troubleshooting Reference Guide Copying and Mail Box...

Страница 5: ...II Printer Driver Installation and Instructions Mac UFR II Driver Guide CD ROM Fax Driver Installation and Instructions Fax Driver Guide CD ROM Installing MEAP Applications and Using the Login Service...

Страница 6: ...r 9 Customizing Communications Settings Chapter 10 Storing Editing Address Book Settings Chapter 11 System Manager Settings Chapter 12 Printing Communication Reports Chapter 13 Troubleshooting Chapter...

Страница 7: ...hine s Fax Number 1 18 Registering Sender Names 1 19 Registering the Unit s Name 1 20 Flow of Sending Operations 1 22 Sending Fax Documents Manually 1 34 Cancelling a Job 1 38 Using the Touch Panel Di...

Страница 8: ...djustment 3 15 Original Type Selection 3 16 Automatic Exposure Adjustment 3 18 Changing the Zoom Ratio 3 20 Preset Zoom 3 20 Zoom by Percentage 3 22 Auto Zoom 3 23 Changing Colour Modes 3 25 Chapter 4...

Страница 9: ...ved Documents 6 8 Available Paper Sizes 6 10 Chapter 7 Special Fax Functions Sending with a Subaddress 7 2 Special Dialing 7 5 Calling from an Extension 7 5 Entering International Fax Numbers 7 7 Fax...

Страница 10: ...Jobs 9 31 Initializing TX Settings 9 32 2 Sided Printing 9 33 Paper Drawer Selection 9 34 Reducing a Received Document 9 36 Printing Footer Information on a Received Document 9 38 2 On 1 Log 9 39 Gamm...

Страница 11: ...e Signature to PDF Documents 11 25 Forwarding Settings 11 26 Storing Forwarding Settings 11 27 When Forwarding Destinations Do Not Match the Forwarding Conditions 11 40 Checking Changing Forwarding Se...

Страница 12: ...2 Send Job List 14 2 Send TX Report 14 4 Fax TX Report Fax Error TX Report 14 5 Multiple Communication Result Report 14 7 Fax RX Report 14 8 Confidential Fax Inbox Reception Report 14 10 Activity Repo...

Страница 13: ...warning concerning operations that may lead to death or injury to persons if not performed correctly To use the machine safely always pay attention to these warnings CAUTION Indicates a caution concer...

Страница 14: ...o it the Super G3 FAX Board Color Image Reader F1 Saddle Finisher W2 Puncher Unit AG1 and Cassette Feeding Unit Z1 Note that functions that cannot be used depending on the model or options are not dis...

Страница 15: ...This Manual Illustrations used in this manual are those displayed when the CLC5151 has the following optional equipment attached to it the Color Image Reader F1 Saddle Finisher W2 Puncher Unit AG1 an...

Страница 16: ...operating system Windows 98 Microsoft Windows Millennium Edition operating system Windows Me Microsoft Windows 2000 operating system Windows 2000 Microsoft Windows XP operating system Windows XP Micr...

Страница 17: ...move to another EU country and are experiencing trouble please call the Canon Help Desk For Europe Only Canon Inc Canon Europa N V Super G3 is a phrase used to describe the new generation of fax mach...

Страница 18: ...of Microsoft Corporation in the United States and other countries NetWare and Novell are registered trademarks of Novell Inc NDS is a trademark of Novell Inc UNIX is a registered trademark of The Ope...

Страница 19: ...EITHER EXPRESS OR IMPLIED EXCEPT AS PROVIDED HEREIN INCLUDING WITHOUT LIMITATION THEREOF WARRANTIES AS TO MARKETABILITY MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON INFRINGEMENT CAN...

Страница 20: ...xviii...

Страница 21: ...This Machine 1 13 Setting the Display Language 1 15 Selecting the Type of Telephone Line 1 15 Setting the Current Date and Time 1 16 Registering Your Machine s Fax Number 1 18 Registering Sender Name...

Страница 22: ...documents for convenient data access and management Sending documents through e mail or I fax is available only if the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activat...

Страница 23: ...rdization Sector standard subaddress features As long as the remote party s fax machine supports subaddress fax transmissions you can send or receive documents with increased security by attaching a s...

Страница 24: ...i iR C4080i is activated Flexible Scan Features This machine offers a variety of convenient scanning features such as the scanning of two sided and book originals as well as the ability to merge and s...

Страница 25: ...can be stored in the Memory RX Inbox instead of being printed You can check the sender information and the number of pages that each document contains before printing it or forwarding it to another d...

Страница 26: ...ing can be set to activate at a specified time Since received documents that do not match the forwarding conditions can also be forwarded to any desired destination this function can be used to sort a...

Страница 27: ...thods such as e mail and I fax The function key for the sending and fax functions on top of the basic features screen varies depending on the installed options as follows IMPORTANT You can use the Sen...

Страница 28: ...fax file server If the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated Fax If the optional Super G3 FAX Board is installed Inbox If the Color Universal Send Kit st...

Страница 29: ...istered in the Favorites Buttons p 2 31 Sending to a fax When the address is registered in the One touch Buttons p 2 30 Send Settings Specify New Address p 2 2 Specify the destinations registered Spec...

Страница 30: ...e destination list b Address Book Press to select a destination from the Address Book jCc Bcc Press to specify the e mail address as a Cc or Bcc destination c Network Address Book Press to search a de...

Страница 31: ...uch Tab Press to recall the destinations stored in a one touch button oSend Settings Press to set the send settings You can specify various settings such as setting the document to be sent at a specif...

Страница 32: ...can Exposure Press or to manually adjust the scan exposure Press A Auto to select or cancel the automatic scan exposure adjustment c Copy Ratio Press to scan originals at a different scan zoom ratio i...

Страница 33: ...dress or a file server See the Network Guide NOTE Depending on the destination the following options are required E mail I fax file server If the Color Universal Send Kit standard equipped for the iR...

Страница 34: ...estination from the Address Book the stored destination s name appears on the sending record See Storing New Addresses on p 10 5 Page Number The current page number out of the total number of pages of...

Страница 35: ...h to On or enter characters with Language Switch set to Off Selecting the Type of Telephone Line Set the type of telephone line that is connected to the machine If this setting is incorrect you will b...

Страница 36: ...Functions screen See Chapter 3 Using a TCP IP Network in the Network Guide 1 Press System Settings Date Time Settings 2 Enter the current date month day year and time using numeric keys GMT GMT stand...

Страница 37: ...one where the machine is located If you are setting Daylight Saving Time Press On Start Date Select the month and day from the Month and Day drop down lists respectively Press or to enter the time of...

Страница 38: ...ine depending on their type of machine NOTE For this setting the optional Super G3 FAX Board is required 1 Press Communications Settings User Settings under Fax Settings Unit Telephone 2 Enter the uni...

Страница 39: ...mation NOTE You can set to display and print the sender s name instead of the name stored as the unit s name with the Sender s Names setting from the Send Settings screen See Sending a Fax on p 5 3 Fo...

Страница 40: ...d as the unit s name a department name is optional For example When you send a document via e mail fax or I fax the unit name that you registered is displayed or printed as the sender s name at the re...

Страница 41: ...ld See Sending an I Fax on p 5 9 If the Domain Authentication user authentication system of SSO including when performing Domain Authentication with the Domain Authentication Local Device Authenticati...

Страница 42: ...uding jobs with error codes Among these 64 fax jobs can be handled However the actual number of send jobs that the machine can handle may be less than 120 depending on the following conditions Multipl...

Страница 43: ...ng on the installed options as follows If only the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated it is displayed as Send If only the optional Super G3 FAX Board i...

Страница 44: ...activated Fax If the optional Super G3 FAX Board is installed Inbox If the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated or the optional Super G3 FAX Board is ins...

Страница 45: ...See Using the Address Book on p 2 28 If a destination is not stored in the Address Book Press New Address select a sending method enter the desired destination See Specifying Destinations Using the N...

Страница 46: ...Touch Button Press One touch select the one touch button that contains the desired destination See Using the One Touch Buttons on p 2 30 If a destination is stored in a Favorites Button Press Favorit...

Страница 47: ...reen Display on p 9 25 If you want to specify a destination using a server Press Network Add Book search through the directory listing on the server LDAP to specify the destination See Using a Server...

Страница 48: ...nd Bcc Addresses on p 2 38 NOTE Only e mail addresses can be specified as Cc and Bcc addresses A maximum of 64 destinations can be specified for Cc and Bcc including those obtained using New Address T...

Страница 49: ...olour mode However the machine may scan the colour originals in the Black mode under the following conditions To avoid this set the colour mode to Full Color See Full Colour on p 3 26 If the originals...

Страница 50: ...ss File Format select a file format for sending your document This part of the procedure is not necessary if any one of the following is true A fax number is specified as the destination An I fax addr...

Страница 51: ...at see Setting the File Format on p 5 26 The icons that are displayed on the screen are Divide into Pages Trace and Smooth Compact OCR Text Searchable Encrypt Add Digital Signatures 6 Press Send Setti...

Страница 52: ...tions on setting the Job Done Notice see Job Done Notice on p 5 19 For instructions on setting the Preview mode see Previewing Originals on p 5 21 For instructions on setting the Stamp mode see Stampi...

Страница 53: ...output paper in the recipient s machine is not equal to the scanned document size the original image may be reduced in size to match it NOTE If Preview on the Send Settings screen is set you can veri...

Страница 54: ...of two or more pages only if you use the feeder to send it You can only send one page at a time when you place your originals on the platen glass If you cancel manual sending during transmission the...

Страница 55: ...Sending Fax Documents Manually 1 35 1 Introduction to Sending and Fax Functions 2 Make sure that the machine is ready to send 3 Press New Address Fax 4 Press On hook...

Страница 56: ...red one touch button press OK If you know the one touch button s three digit number press One touch Button Number enter the number for the desired one touch button using numeric keys IMPORTANT Make su...

Страница 57: ...he level of the dial tone can be adjusted by pressing or You can enter an extension number after dialing the fax number NOTE You can change the scan settings before sending your document See Chapter 3...

Страница 58: ...he touch panel display System Monitor screen or by pressing on the control panel Using the Touch Panel Display You can cancel a send job by pressing Cancel while the job is being scanned 1 Press Cance...

Страница 59: ...ng scanned NOTE You can press only to cancel a send job that is being scanned 1 Press The send job is cancelled 2 Remove your originals Using the System Monitor Screen You can cancel a send job while...

Страница 60: ...d job that you want to cancel press Cancel You cannot select multiple jobs and cancel them all at once Select and cancel one job at a time If a job is in the process of being sent it may not be cancel...

Страница 61: ...Cancelling a Job 1 41 1 Introduction to Sending and Fax Functions Fax 1 Press System Monitor 2 Press Fax...

Страница 62: ...them all at once Select and cancel one job at a time If a job is in the process of being sent it may not be cancelled even if you press Cancel 4 Press Yes To cancel a Sequential Broadcast Verify the d...

Страница 63: ...fying an I Fax Address 2 7 Specifying a File Server 2 12 Specifying a User Inbox 2 26 Sending Documents to Yourself 2 27 Specifying Registered Destinations 2 28 Using the Address Book 2 28 Using the O...

Страница 64: ...stinations in the Address Book beforehand See Storing New Addresses on p 10 5 A maximum of 64 new addresses and addresses obtained via a server User Inboxes are not included in this count can be speci...

Страница 65: ...succession and send the original to several destinations in a single operation Sequential Broadcast 1 Press New Address Fax NOTE If no destination is displayed on the Send Basic Features screen pressi...

Страница 66: ...ss when you want to directly call an extension line that is connected to a PBX Private Branch eXchange which accepts only tone signals If you press Tone the letter T appears See Fax Information Servic...

Страница 67: ...s Backspace to delete the last digit that you entered If the recipient did not set a password for the target subaddress you do not need to enter a password IMPORTANT If you want to attach a subaddress...

Страница 68: ...sic Sending Methods Specifying an E Mail Address You can specify a new e mail address You can enter an e mail address directly from the keyboard on the touch panel display 1 Press New Address E mail 2...

Страница 69: ...touch panel display You can also specify the scan settings and the settings at the destination when using I fax On Select On if the destination s e mail software has a function to combine divided data...

Страница 70: ...hen this happens the job concerned is not considered as complete even though the actual sending of the document is successful Such jobs are displayed as Waiting for result on the Status screen until t...

Страница 71: ...ination machine has a function to combine divided data If the size of the data being sent exceeds the value set for Maximum Data Size for Sending in E mail I Fax Settings in Communications Settings in...

Страница 72: ...following conditions are always selected A5 is included in A4 LTR IMPORTANT Set the destination conditions according to the specifications of the recipient s machine An error in transmission may occu...

Страница 73: ...ails of each item are shown below Paper Size A4 LTR Resolution 200 x 200 dpi On Sends your I fax documents via a mail server This enables you to send documents to destinations via the Internet in the...

Страница 74: ...Server is set to Off delivery confirmation of documents sent using the Full mode is carried out via the server 9 Press OK Specifying a File Server This section describes the four procedures for speci...

Страница 75: ...ppropriate iW Gateway documentation Using the Keyboard You can specify a file server as the destination directly from the keyboard displayed on the touch panel display Press Host Name File Path User a...

Страница 76: ...tions Using the New Address Tab 2 14 2 Basic Sending Methods Using the Keyboard 1 Press New Address File 2 Press the Protocol drop down list select the desired server protocol The following server pro...

Страница 77: ...nternet Information Services 5 1 Windows SMB Windows 98 Me 2000 XP or Windows Server 2003 Mac OS v10 2 Red Hat Linux 7 2 Samba 2 2 3 0 NetWare IPX Novell NetWare V 3 2 or later WebDAV Sun Solaris V 2...

Страница 78: ...FTP or WebDAV is selected as the server protocol you can also specify a port number after the host name address by entering a colon and the port number Example 192 168 100 50 21000 When FTP is select...

Страница 79: ...sks on the File settings screen NOTE If you are sending to an iW Document Manager folder enter the folder name set in iW Gateway If you are sending to an iW Document Manager folder enter the user name...

Страница 80: ...le 2 Press the Protocol drop down list select Windows SMB 3 Press Browse IMPORTANT After turning the main power ON you must wait for the time set in Startup Time Settings to elapse before pressing Bro...

Страница 81: ...e drop down list If you want to register a Directory server domain name Press Register Enter a domain name press OK NOTE You can register up to five Directory servers To edit the domain name select th...

Страница 82: ...appears as asterisks on the Enter Network Password screen IMPORTANT Searching for a destination via an LDAP server is not possible if the time setting of the server and the time setting of the machin...

Страница 83: ...le 2 Press the Protocol drop down list select NetWare IPX 3 Press Browse IMPORTANT After turning the main power ON you must wait for the time set in Startup Time Settings to elapse before pressing Bro...

Страница 84: ...owse Key Windows SMB on p 2 18 If you select NDS follow the steps below 5 Select the desired NDS tree press Down To move up one level press Up NDS NDS Novell Directory Service is a directory service t...

Страница 85: ...ess OK Password Press Password enter your network password press OK After pressing OK the password that you entered appears as asterisks on the Enter Network Password screen IMPORTANT Searching for a...

Страница 86: ...SMB 1 Press New Address File 2 Press the Protocol drop down list select Windows SMB 3 Press Host Search 4 Enter the search conditions press Start Searching Workgroup Press Workgroup enter the workgrou...

Страница 87: ...Select the file server from the search results If there are search results Specify the file server in accordance with steps 5 to 7 of Using the Browse Key Windows SMB on p 2 18 If there are no search...

Страница 88: ...her Size or Long Strip Original in Document Size Select cannot be stored in a User Inbox Documents stored in a User Inbox are automatically erased after three days However you can change this setting...

Страница 89: ...al Device Authentication user authentication system of SSO is set as the login service you can press Send to Myself to specify your e mail address registered in SDL or the Local Device Authentication...

Страница 90: ...42 A maximum of 256 destinations can be specified at the same time Out of the 256 destinations 64 new addresses including those obtained via a server can be specified If you specify a group which is...

Страница 91: ...op down list Press the Address Book drop down list to display a list of subaddress books 1 to 10 or one touch buttons Subaddress books categorize the addresses stored in the Address Book If the Color...

Страница 92: ...e One Touch Buttons You can specify up to 200 destinations in one touch buttons Follow this procedure to start a transmission and send a document with the press of a one touch button IMPORTANT To use...

Страница 93: ...tings to the same destination store these settings in a favorites button Then when you need to specify the destination all you have to do is select the favorites button containing your stored document...

Страница 94: ...ntact information NOTE You may have to set up the LDAP servers beforehand depending on the network environment For more information on LDAP servers see Addresses Obtained via a Server on p 10 27 You c...

Страница 95: ...u can search for the e mail address by entering the fax number as the search criterion and vice versa To use Simple Search Press Name E mail or Fax enter the name e mail address or fax number for whic...

Страница 96: ...rganizationUnit can be used as search categories only if the information has been registered on the LDAP Server Detailed Search by organization organizationUnit may not be performed depending on wheth...

Страница 97: ...iled search criteria are deleted contains The result must contain the entered name e mail address fax number organization or organizational unit does not contain The result must not contain the entere...

Страница 98: ...layed either increase the maximum number of addresses to search or change the search criteria See LDAP Server Settings on p 11 50 NOTE If you press Start Searching without specifying any search criter...

Страница 99: ...meet the specified search criteria are displayed If the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated and the optional Super G3 FAX Board is installed you can so...

Страница 100: ...copy addresses NOTE Only e mail addresses can be specified for Cc and Bcc If the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated you can specify e mail addresses A...

Страница 101: ...and settings using the favorites buttons see Using the Favorites Buttons on p 2 31 For instructions on specifying a destination by searching through the directory listings on a server on the network u...

Страница 102: ...scan your documents NOTE Only the destinations specified using the New Address tab and destinations obtained via a server can be changed For instructions on changing the specified destination after yo...

Страница 103: ...ange the destination s information in the same way that you specified it See Specifying Destinations Using the New Address Tab on p 2 2 If the destination is obtained via a server Check or change the...

Страница 104: ...Destination 2 42 2 Basic Sending Methods Erasing a Destination You can erase a specified destination from the destination list before you scan your documents 1 Select the destination to be erased pre...

Страница 105: ...eatures and the Address Book screen The Register key is a shortcut key to the Register Address screen in Address Book Settings from the Additional Functions screen the One touch Buttons screen in Addr...

Страница 106: ...ton register the destination in a one touch button For instructions on registering addresses in a one touch button see Storing Editing One Touch Buttons on p 10 40 To register destinations and setting...

Страница 107: ...s the basic scanning features Selecting a Scan Mode 3 2 Scan Settings 3 4 2 Sided Original 3 4 Different Size Originals 3 6 Document Size 3 8 Resolution 3 13 Scan Exposure and Original Type Settings 3...

Страница 108: ...f original that you are sending NOTE If you want to use less memory and make the sending time shorter use a lower resolution mode You can adjust the preset scan modes and create new scan settings Howe...

Страница 109: ...y the Scan Settings screen press the Scanning Mode drop down list select a scan mode 2 Press If PDF Trace or PDF Compact is selected as the file format select a scan mode from the Scanning Mode drop d...

Страница 110: ...that are placed in the feeder and scan each side separately IMPORTANT The 2 Sided Original mode is available only if the optional Color Image Reader F1 is attached The 2 Sided Original mode cannot be...

Страница 111: ...formation on specifying the destination see Chapter 2 Basic Sending Methods 2 Select the type of original press OK Details of each item are shown below 3 Press Book Type The front and back sides of th...

Страница 112: ...sure that the different size originals are of the same weight paper type Align the top edge of the originals with the back edge of the feeder if you are placing originals with different widths If you...

Страница 113: ...tings 3 7 3 Basic Scanning Features 1 Place your originals specify the destination press Different Size Originals For more information on specifying the destination see Chapter 2 Basic Sending Methods...

Страница 114: ...ark background Originals smaller than A5 in size If you are sending a fax in the Direct Sending or Manual Sending mode and you place your originals into the feeder the Document Size Select setting tha...

Страница 115: ...d specify the destination press the Scan Settings drop down list press Option For more information on specifying the destination see Chapter 2 Basic Sending Methods 2 Press Document Size Select 3 Sele...

Страница 116: ...nce Guide NOTE To select an inch size press Inch size If you want to scan originals longer than 455 mm press Long Strip Original The maximum length of originals that you can scan is 630 mm If you want...

Страница 117: ...r the document size beforehand See Registering the Specified Document Size on p 3 11 The registered document size is displayed on top of the key in which it is registered 4 Press Done OK 5 Press Regis...

Страница 118: ...play Press X horizontal axis enter a value Press Y vertical axis enter a value Press OK NOTE If you register a new document size in a key that already has a document size stored in it the new document...

Страница 119: ...400 dpi or Black 400 x 400 dpi Otherwise the document will be sent with poor resolution If you send a long strip original at 600 x 600 dpi the periphery of the original image may be cut off slightly...

Страница 120: ...op down list select a resolution press OK If PDF Trace or PDF Compact is selected as the file format and you select any resolution other than 300x300 dpi and then press OK a message asking for your co...

Страница 121: ...the scan exposure to the most appropriate level for the original 1 Place your originals specify the destination press the Scan Settings drop down list press Option For more information on specifying t...

Страница 122: ...Photo mode the scanning exposure can only be adjusted manually Automatic exposure adjustment cannot be set If the original is a transparency select the original type adjust the exposure to the most a...

Страница 123: ...the original type Text Photo Photo or Text If you want to adjust the text photo processing priority level Press the original type drop down list press Priority Level Press Text Priority or Photo Prior...

Страница 124: ...l IMPORTANT When using Direct Sending or Manual Sending mode for sending a fax the automatic scan adjustment mode cannot be used NOTE There are two types of automatic scan exposure adjustments The Rem...

Страница 125: ...ss the Scan Settings drop down list press Option For more information on specifying the destination see Chapter 2 Basic Sending Methods 2 Press A OK NOTE An automatic scan exposure adjustment may not...

Страница 126: ...F Compact is selected as the file format documents can be sent only at a zoom ratio of 100 If Long Strip Original is selected as the document size documents can be sent only at a zoom ratio of 100 NOT...

Страница 127: ...Settings drop down list press Option For more information on specifying the destination see Chapter 2 Basic Sending Methods 2 Press Copy Ratio 3 To reduce the original image select a preset reduction...

Страница 128: ...m ratio is used for the horizontal X and vertical Y axes 1 Place your originals and specify the destination press the Scan Settings drop down list press Option Copy Ratio If necessary see the screen s...

Страница 129: ...tting on the Copy Ratio screen when the resolution is set to 300 x 300 dpi or 600 x 600 dpi When using Direct Sending or Manual Sending mode for sending a fax you cannot select the Auto setting on the...

Страница 130: ...Scan Settings 3 24 3 Basic Scanning Features 3 Press OK 4 Press NOTE To return the ratio to 100 press 1 1...

Страница 131: ...ode whenever necessary IMPORTANT If the destination is a fax number the original is always scanned and sent in the Black and White mode NOTE The default setting is Auto Color Select Full Color Black a...

Страница 132: ...nals are scanned in the Black and White mode IMPORTANT When the Auto Color Select mode is set and your originals contain colour sections the machine scans them in the Full Colour mode However the mach...

Страница 133: ...the Scan Settings drop down list press Option For more information on specifying the destination see Chapter 2 Basic Sending Methods 2 Press the colour selection drop down list press Auto Color Select...

Страница 134: ...If you want to send the document in the Automatic Colour Selection Full Colour Black and White mode change the file format to anything other than PDF Trace or PDF Compact If PDF Trace or PDF Compact...

Страница 135: ...Separation 4 4 Frame Erase 4 5 Original Frame Erase 4 6 Book Frame Erase 4 8 Binding Erase 4 10 Job Build 4 11 Adjusting the Contrast Sharpness 4 14 Image Quality Adjustment 4 15 Remove Background 4 1...

Страница 136: ...des will not be available See the corresponding section on each mode for detailed information 1 Place your original on the platen glass specify the destination For more information on specifying the d...

Страница 137: ...to the specified destination when scanning is complete NOTE To cancel this setting follow the procedure below For modes which have a right triangle on the bottom right of their key Example Frame Eras...

Страница 138: ...nal Different Size Originals or Binding Erase mode The 2 Page Separation mode cannot be used when sending a fax document in the Direct Sending or Manual Sending mode Place your original on the platen...

Страница 139: ...sending a fax document in the Direct Sending or Manual Sending mode Original Frame Erase This mode erases the dark borders and frame lines that appear around the scanned image if the original is small...

Страница 140: ...ent Size Select A3 Auto Other Size and Long Strip Original or Different Size Originals mode 1 Place your originals and specify the destination press the Scan Settings drop down list Option Special Fea...

Страница 141: ...dths independently Press Adjust Each Dim Select the desired frame erase borders press or to set their respective frame erase widths press Next To return to the screen for setting the same width for al...

Страница 142: ...t Size Select A3 Auto Other Size and Long Strip Original or Different Size Originals mode 1 Place your originals and specify the destination press the Scan Settings drop down list Option Special Featu...

Страница 143: ...and bottom widths independently Press Adjust Each Dim Select the desired frame erase borders press or to set their respective frame erase widths press Next To return to the screen for setting the same...

Страница 144: ...ng Erase mode the borders you do not select are also erased by 4 mm 1 Place your originals and specify the destination press the Scan Settings drop down list Option Special Features Frame Erase For mo...

Страница 145: ...nals i e between batches the Document Size Select Auto or manual mode scan exposure original type 2 Sided Original and colour mode If you place your originals into the feeder remove the originals from...

Страница 146: ...ng press Cancel or 4 When scanning is complete place your next batch of originals press If you want to change the scan settings change them before pressing You can select the document size See Documen...

Страница 147: ...of originals that you place next To cancel the 2 Sided Original mode press 2 Sided Original Cancel Repeat this step as necessary NOTE 2 Sided Original is displayed only if the optional Color Image Rea...

Страница 148: ...case you can lessen this moir effect by using Low as the setting to produce a clearer image High This setting enhances the edges of original images so that faint or fine text is scanned with a sharpe...

Страница 149: ...nd making fine adjustments cancels the automatic scan exposure setting Similarly if you select A Auto for the scan exposure setting when image quality adjustments have been made the Image Quality Adju...

Страница 150: ...background colour darker when the original is scanned in the Remove Background mode make fine adjustments to the density of the background colour If you want to make fine adjustments to the density o...

Страница 151: ...or to specify the amount of bleeding that you want to prevent press OK If the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated Press Prevent Bleed thru Fine Adjustm...

Страница 152: ...et keys vary depending on the installed options as follows If the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated Eight scan modes Clr B W 200 x 200 dpi Clr B W 300...

Страница 153: ...Features Storing Scan Settings 1 Press the Scan Settings drop down list press Option specify the scan settings that you want to store 2 Press Store Erase 3 Select a user preset key for storing the sc...

Страница 154: ...without settings A screen appears asking for your confirmation to store the settings press Yes If you select a key that already has settings stored in it A screen appears asking for your confirmation...

Страница 155: ...er preset key to name press Register Name NOTE Keys that already have settings stored in them are displayed with a coloured triangle in the lower right corner of the key If you select a key that alrea...

Страница 156: ...th the scan settings that you want to erase press Erase IMPORTANT Make sure to check the settings first before erasing them NOTE Keys that already have settings stored in them are displayed with a col...

Страница 157: ...n I Fax 5 9 Sending a Job to a File Server 5 12 Sending a Job to a User Inbox 5 15 Delaying a Send Job 5 17 Job Done Notice 5 19 Previewing Originals 5 21 Stamping Originals 5 23 Setting the File Form...

Страница 158: ...he New Address Tab on p 2 2 For instructions on specifying a User Inbox as a destination see Specifying a User Inbox on p 2 26 For instructions on specifying destinations stored in the Address Book se...

Страница 159: ...received documents Direct Sending The machine sends each page of the document to the destination as it is scanned IMPORTANT With Direct Sending mode you can send a document of two or more pages only...

Страница 160: ...ending mode by pressing Direct To select the Direct Sending mode press Direct and the key lights To select the Manual Sending mode do not press Direct and the key remains unlit You can also set Direct...

Страница 161: ...send an e mail message in the following cases When a user is logged in to the machine using SDL or the Local Device Authentication system of SSO When SMTP authentication SMTP AUTH for Authent Encrypt...

Страница 162: ...dress press File Format 2 Select a file format NOTE For instructions on setting the file format see Setting the File Format on p 5 26 3 Press Send Settings specify each setting press Done Send Doc Nam...

Страница 163: ...to the end of the filename Characters over the character limit will be cut off The encrypted PDF mode and DocName OCR cannot be set at the same time Subject Press Subject enter a subject of the e mai...

Страница 164: ...generated by the job number 0001 to 4999 and three digits that signify the page number of the image Example 1231_002 tif If you do not enter a subject the default subject set in E mail I Fax Settings...

Страница 165: ...ing SDL or the Local Device Authentication system of SSO When SMTP authentication SMTP AUTH for Authent Encryption in E mail I Fax in Network Settings in System Settings from the Additional Functions...

Страница 166: ...ddress press OK If Access Number Management in Restrict the Send Function in System Settings from the Additional Functions screen is set to On and you want to select a destination that is stored with...

Страница 167: ...ee digits that signify the page number of the image Example 1231_001 tif If you do not enter a subject the default subject set in E mail I Fax Settings is used To access the E mail I Fax Settings scre...

Страница 168: ...specify the document s name and the file format of the image you are sending NOTE This mode is available only if the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated...

Страница 169: ...s from the Additional Functions screen You can set from 1 to 24 characters for this setting See PDF OCR Mode on p 9 21 The first text block extracted from the first page of the document is automatical...

Страница 170: ...ment name_20060410203000_00002 pdf If you set the document s name and Divide into Pages is not turned on The file name prefix is generated by the document s name and the year month day hour minute and...

Страница 171: ...is automatically erased after three days However you can set the time that must elapse before the documents in an inbox are automatically erased See Chapter 7 Customizing Settings in the Copying andMa...

Страница 172: ...5 16 5 Sending Documents 1 Place your originals specify the desired User Inbox press Send Settings 2 Specify a send document name press Done Send Doc Name Press Send Doc Name enter a document name pr...

Страница 173: ...r jobs with no Delayed Send settings or if there are other factors affecting the specified destinations Once the delayed documents are sent the documents are automatically deleted from memory You can...

Страница 174: ...meric keys Enter all four digits of the time including zeros using 24 hour notation If you set a time earlier than the current time the document will be sent at that time on the next day NOTE If you m...

Страница 175: ...ne Notice You can send a job done notice to a specified e mail address to notify you when a send job is complete IMPORTANT To send a job done notice you need to store e mail addresses in the Address B...

Страница 176: ...ber press Access Number enter the access number See Using the Address Book on p 2 28 NOTE Access Number is displayed on the screen only if Access Number Management in Restrict the Send Function in Sys...

Страница 177: ...sending your document You can verify the scanned data of your originals on the Preview screen IMPORTANT The Preview mode cannot be used when sending a fax document with the Direct Sending or Manual S...

Страница 178: ...he page that you want to verify 5 Select whether to erase the page To erase the page press Page Erase If you do not want to erase the page proceed to step 9 6 Select Erase Single Page or Erase Pages C...

Страница 179: ...e the reduce and enlarge icons NOTE The number of scanned pages is displayed on the Send Process screen Stamping Originals The machine can print a stamp approximately 3 mm in diameter on the front sid...

Страница 180: ...destination press Send Settings NOTE You can also set the Stamp mode by pressing Stamp in Edit Standard Send Settings in TX Settings under Common Settings in Communications Settings from the Addition...

Страница 181: ...uctions on specifying addresses using the Address Book see Using the Address Book on p 2 28 For instructions on specifying addresses using the one touch buttons see Using the One Touch Buttons on p 2...

Страница 182: ...etting the File Format You can send a scanned document to a file server or as an e mail attachment The following procedure explains how to set the file format of the sent document 1 Place your origina...

Страница 183: ...ormat If you select this file format TIFF PDF is displayed on the Send Basic Features screen TIFF JPEG Auto Select Sends images in either the TIFF Black and White or JPEG Grayscale Colour format If yo...

Страница 184: ...PDF options For information on the type of PDF see the following sections Trace Smooth See Sending a Traced and Smoothed PDF on p 5 29 Compact See Sending a Compact PDF on p 5 32 OCR Text Searchable S...

Страница 185: ...recognizes which parts of the document are text or line drawings The machine may not recognize which parts of the scanned document are text and line drawings correctly depending on the scanned documen...

Страница 186: ...le Format on p 5 26 2 Press Trace Smooth 3 Specify whether to divide your documents into separate pages press OK If you want to separate multiple images and send them as separate files each of which c...

Страница 187: ...format to anything other than Trace Smooth or Compact If PDF Trace is selected as the file format in Standard Send Settings in Edit Standard Send Settings in TX Settings under Common Settings in Comm...

Страница 188: ...OCR Text Searchable IMPORTANT You cannot send a compact PDF in any of the following cases If the colour mode for the document is Black and White If the colour mode for the document is Full Colour Gray...

Страница 189: ...ocument with the resolution setting and the colour mode that you specify change the PDF file format to anything other than Compact or Trace Smooth If PDF Compact is selected as the file format in Stan...

Страница 190: ...optional Universal Send PDF Advanced Feature Set standard equipped for the iR C4580i iR C4080i is activated 1 Place your originals and specify the destination press File Format If necessary see the sc...

Страница 191: ...sent See PDF OCR Mode on p 9 21 If you select OCR Text Searchable you can also set Compact at the same time In that case PDF Compact is displayed as the file format on the Send Basic Features screen 4...

Страница 192: ...OK Encryption Level Press the Encryption Level drop down list select Low 40 bit RC4 or High 128 bit RC4 Adobe Acrobat 5 0 or later is required for opening PDF files whose encryption level is set to Hi...

Страница 193: ...PDF files cannot be printed or edited without entering the password Permission Password Press Permission Password enter the password press OK Re enter the password for confirmation on the Confirm scr...

Страница 194: ...and rotating pages is allowed Insert Delete or Rotate Pages is displayed only if High 128 bit RC4 is selected Add Digital Signatures Adding digital signatures is allowed Add Digital Signatures is disp...

Страница 195: ...heir text boxes blank If you recall the Encrypted PDF settings by pressing Recall Password to Open a Doc and Permission Password become blank You cannot set the same password for both Password to Open...

Страница 196: ...nt can verify the device that signed the document and whether the document has been changed after it was signed User Signature This mode uses information about the user currently logged in to the mach...

Страница 197: ...ilable only if the optional Universal Send PDF Security Feature Set is activated You can only add device signatures to PDF documents if the optional Universal Send PDF Security Feature Set is activate...

Страница 198: ...Setting the File Format to Send a Document in 5 42 5 Sending Documents 2 Press Add Digital Signatures 3 Press Device Signature OK OK 4 Press...

Страница 199: ...suing user certificates for each user see the Before Using the Digital User Signature PDF Kit included with the Digital User Signature PDF Kit The following conditions are necessary to add a user sign...

Страница 200: ...Setting the File Format to Send a Document in 5 44 5 Sending Documents 3 Press User Signature OK OK 4 Press...

Страница 201: ...not stored in Recall memory Identical send settings are stored only once in Recall memory If Access Number Management in Restrict the Send Function in System Settings from Additional Functions screen...

Страница 202: ...led send job If there are multiple destinations stored in Recall memory the order of the destinations shown in the list may not correspond to the order in which they were set 3 Press NOTE If Preview o...

Страница 203: ...atically forward received documents to a specified destination or print a received document from memory Receiving Print Fax and I Fax Documents 6 2 Receiving Documents 6 3 Processing Received Document...

Страница 204: ...mode is available only if the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated If files images that are attached to received I fax documents are not compatible with...

Страница 205: ...icator on the control panel flashes a green light NOTE During reception the transaction number and information related to the sender are displayed on the touch panel display 2 When document reception...

Страница 206: ...r 3 The document is printed The Processing Data indicator goes out when documents stored in memory are printed NOTE If there is no paper on which the received documents can be printed the received doc...

Страница 207: ...onfirming Details Erase Print of received documents Default settings or normal operating Conditional operation Prints Memory Lock Setting Print Queue Prints 1 Print Queue Fax Documents Confidential Fa...

Страница 208: ...screen 9 Documents with forwarding errors are handled as follows depending on the settings for Handle Documents with Forwarding Errors in TX Settings under Common Settings in Communications Settings...

Страница 209: ...aining capacity of the hard disk When 1 500 documents have been stored in any or all of the inboxes When 6 000 pages have been stored in any or all of the inboxes NOTE To receive documents in memory y...

Страница 210: ...ed in the Memory RX Inbox or the Confidential Fax Inbox under the following conditions These numbers may vary depending on the remaining capacity of the hard disk When 1 500 documents have been stored...

Страница 211: ...documents in the memory RX Inbox or a Confidential Fax Inbox select and erase one document at a time NOTE You can cancel a selection by selecting the document again If the document is stored in an inb...

Страница 212: ...r size indicated IMPORTANT Received documents can be printed on the following paper sizes and paper types Paper Sizes A3 A4 A4R or A5R Paper Types plain recycled or colour NOTE You can specify each pa...

Страница 213: ...Functions This chapter describes special fax sending and receiving features Sending with a Subaddress 7 2 Special Dialing 7 5 Calling from an Extension 7 5 Entering International Fax Numbers 7 7 Fax...

Страница 214: ...munications Union Telecommunications Sector standard subaddresses and passwords you can send or receive documents with increased security by attaching a subaddress and a password to all of your fax tr...

Страница 215: ...the telephone number See Pause Time on p 9 43 Tone Press when you want to directly call an extension line that is connected to a PBX Private Branch Exchange which accepts only tone signals See Fax Inf...

Страница 216: ...OK If the recipient did not set a password for the target subaddress you do not need to enter a password Press Space to insert a space Press Backspace to delete the last digit that you entered 4 Pres...

Страница 217: ...n extension the outside line access number needs to be entered before fax numbers You can also enter a pause time i e the amount of time the machine waits after dialing the outside line access number...

Страница 218: ...called Press Backspace when a wrong number is entered The number immediately to the left of the cursor is deleted enabling you to enter the correct number NOTE The pause time differs in length depend...

Страница 219: ...Enter the international fax number press Pause Example International Dialing Code 010 Country code 1 Area code 516 Fax number XXX XXXX Pause Enter the pause time equivalent in length to the time requ...

Страница 220: ...en 1 and 15 seconds See Pause Time on p 9 43 The pause time entered at the end of a fax number upper case P is set to 10 seconds long This length cannot be changed Two or more pauses can be entered co...

Страница 221: ...dialing IMPORTANT Make sure that you hear the dial tone before entering the fax number If you enter the fax number before hearing the dial tone the call may not be connected or an incorrect number may...

Страница 222: ...keys Press OK NOTE For more information on one touch buttons see Using the One Touch Buttons on p 2 30 3 When your call is answered and you hear the recorded message of the fax information service pre...

Страница 223: ...the Destination 8 5 Resending a Job 8 7 Printing the Send Job Status Log 8 8 Checking Changing the Status of Fax Jobs 8 10 Checking Fax Job Details 8 10 Printing the Fax Activity Report 8 11 Checking...

Страница 224: ...g is not displayed on the System Monitor screen If the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated send jobs to e mail I fax and file servers can be checked cha...

Страница 225: ...a job whose detailed information you want to check press Details IMPORTANT You cannot check the status of fax jobs sent with the Direct Sending or Manual Sending mode or sent from computers via the f...

Страница 226: ...support the Full mode delivery confirmation cannot be carried out In this case the job concerned is not considered as complete even though the actual sending of the document is successful Such jobs a...

Страница 227: ...s being sent or is waiting in the send queue This restriction does not apply to Delayed Send jobs If the total number of destinations including the destinations specified by the Address Book and one t...

Страница 228: ...Checking Send Job Details on p 8 2 2 Press Send Status 3 Select the job whose destination you want to change press Details 4 Select the destination that you want to change If there is only one destin...

Страница 229: ...transmission error you must first set Erase Failed TX in TX Settings under Common Settings in Communications Settings from the Additional Functions screen to Off See Automatic Document Deletion on p...

Страница 230: ...iting to be processed Printing the Send Job Status Log 1 Press System Monitor Send select Status or Log If necessary see the screen shots in step 1 and step 2 of Changing the Destination on p 8 5 Deta...

Страница 231: ...t has already been printed A job for which an Activity Report has not yet been printed The send job status log can be printed only if A3 A4 or A4R plain recycled or colour paper is loaded in the paper...

Страница 232: ...onal Functions screen is set to Off Log is not displayed on the System Monitor screen This mode is available only if the optional Super G3 FAX Board is installed The maximum number of jobs that are di...

Страница 233: ...detailed information you want to check press Details 3 Check the details of the selected job If you selected a job with multiple destinations in Send Job Status press Broadcast List check the status o...

Страница 234: ...ax Activity Report has already been printed A job for which a Fax Activity Report has not yet been printed The Fax Activity Report can be printed only if A3 A4 or A4R plain recycled or colour paper is...

Страница 235: ...s screen is set to Off Activity Report RX Details and Print List on the Receive screen are not displayed on the System Monitor screen Up to 100 documents for the total of send and receive jobs combine...

Страница 236: ...s Receive Print List NOTE The icons that are displayed on the left side of the list are explained below A job for which an Activity Report has already been printed A job for which an Activity Report h...

Страница 237: ...rd equipped for the iR C4580i iR C4080i is activated 1 Press System Monitor If necessary see the screen shot in step 1 of Checking Send Job Details on p 8 2 2 Press Receive Checking RX of I Fax Jobs T...

Страница 238: ...g on the forwarding settings 1 Press System Monitor If necessary see the screen shot in step 1 of Checking Send Job Details on p 8 2 2 Press Receive Forwarding Status 3 Select a job whose detailed inf...

Страница 239: ...sing a Favorites Button 9 17 PDF Compression Priority 9 19 PDF OCR Mode 9 21 Confirming the Device Signature Certificate 9 23 Checking a User Signature Certificate 9 24 Initial Send Screen Display 9 2...

Страница 240: ...ditional Functions screen is displayed 2 Select an Additional Functions setting If you select System Settings and the System Manager ID and System Password have been set press System Settings enter th...

Страница 241: ...ation on the settings you can specify by pressing the keys on the Additional Functions screen see Communications Settings Table on p 9 5 Address Book Settings Table on p 10 2 System Settings Table on...

Страница 242: ...hat are Additional Functions 9 4 9 Customizing Communications Settings 4 Specify the desired mode press OK The selected mode is set 5 Press Done repeatedly until the Send Basic Features screen appears...

Страница 243: ...s with Forwarding Errors Always Print Store Print Off 1 Yes p 9 11 Retry Times 3 0 to 5 times 3 times 1 Yes p 9 12 Edit Standard Send Settings If the Color Universal Send Kit standard equipped for the...

Страница 244: ...or Document Name Setting 1 to 24 characters 24 characters 1 Check Device Signature Certificate 6 Certificate Details Certificate Verification No p 9 23 Check User Signature Certificate 7 Certificate D...

Страница 245: ...R C4580i iR C4080i is activated 6 Indicates item that appears only if the optional Universal Send PDF Security Feature Set is activated 7 Indicates item that appears only if the optional Digital User...

Страница 246: ...ivered when the Device Information Delivery Settings mode is set is marked with Yes in the Delivered column For instructions on setting the Device Information Delivery Settings mode see Chapter 6 Syst...

Страница 247: ...Erase Failed TX 2 Select On or Off press OK Details of each item are shown below IMPORTANT Even if the Erase Failed TX mode is set to Off fax documents sent in the Direct Sending or Manual Sending mo...

Страница 248: ...tings from the Additional Functions screen If Data Compression Ratio is set to High Ratio the images that are output may be of a low quality even if Image Priority is selected in Image Level for PDF C...

Страница 249: ...Documents with Forwarding Errors See Automatic Document Deletion on p 9 9 1 Press Communications Settings TX Settings under Common Settings Handle Documents with Forwarding Errors 2 Select Always Pri...

Страница 250: ...set from one to five retry attempts or select 0 to turn the Retry Times mode Off NOTE This mode is available only if the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is acti...

Страница 251: ...Send Kit standard equipped for the iR C4580i iR C4080i is activated you can also change the file format If you send documents by fax or I fax the file format set here is disabled However if PDF Trace...

Страница 252: ...e File Format on p 5 26 PDF Trace Smooth See Sending a Traced and Smoothed PDF on p 5 29 Compact See Sending a Compact PDF on p 5 32 OCR Text Searchable See Sending a Searchable PDF on p 5 34 NOTE Tra...

Страница 253: ...tings NOTE The send settings registered as favorites buttons in memory are not erased even if the power is turned OFF If an address included in a favorites button is deleted from the Address Book it i...

Страница 254: ...s asking for your confirmation to store the settings press Yes If you select a key that already has settings stored in it A screen appears asking for your confirmation to overwrite the previous settin...

Страница 255: ...e keys with no settings stored in them 4 Enter a name press OK NOTE If you press OK without entering any characters the key name reverts to its current name default M1 to M18 Erasing a Favorites Butto...

Страница 256: ...E Keys that already have settings stored in them are displayed with a coloured triangle in the lower right corner of the key If you select a key that already has settings stored in it the settings are...

Страница 257: ...if both the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i and the optional Universal Send PDF Advanced Feature Set standard equipped for the iR C4580i iR C4080i are activated...

Страница 258: ...ode selected as the original type this setting is disabled If an original with many colours is scanned the compression level is determined by the data size and the number of colours according to the s...

Страница 259: ...e original when sending it The Document Name OCR mode enables you to use text extracted from the original as the filename of the document to be sent You can set the number of characters to use for Doc...

Страница 260: ...Smart Scan Number of Characters for Document Name Setting Press or to set the number of characters On The orientation of the original is detected and the document is automatically rotated before send...

Страница 261: ...k in the Network Guide NOTE This function is only available if the optional Universal Send PDF Security Feature Set is activated 1 Press Communications Settings TX Settings under Common Settings Check...

Страница 262: ...dding a user signature have not been installed For more information on installing a user certificate see the Remote UI Guide NOTE This function is available only if the optional Digital User Signature...

Страница 263: ...to the Send Basic Features screen which displays enlarged Favorites Buttons 1 Press Communications Settings TX Settings under Common Settings Default Screen for Send 2 Select Favorites Buttons One to...

Страница 264: ...printed at the top of every document that you send via fax or I fax Information such as your fax number name and I fax address is printed enabling the recipient to know who sent the document 1 Press...

Страница 265: ...ination name registered in the Address Book is displayed in the Terminal ID information Off The destination name registered in the Address Book is not displayed in the Terminal ID information Example...

Страница 266: ...on Name Inside The Terminal ID information is printed inside the image area on the recipient s paper Outside The Terminal ID information is printed outside the image area on the recipient s paper On T...

Страница 267: ...e fax number TEL TEL is printed before the telephone number Example If you set TX Terminal ID and Display Destination Name to On the Terminal ID information is printed on the recipient s paper as foll...

Страница 268: ...s for the WebDAV server and proxy server You cannot divide data into chunks when sending with WebDAV if you are using a proxy server A sending error may occur if the destination server does not suppor...

Страница 269: ...he receiving end sent image data can be printed with the appropriate image quality at the receiving end NOTE This mode is available only if the Color Universal Send Kit standard equipped for the iR C4...

Страница 270: ...ult settings IMPORTANT You cannot initialize the Sender s Names TTI Unit Name Handle Documents with Forwarding Errors and TX Terminal ID settings NOTE If you initialize the TX Settings the settings st...

Страница 271: ...cations Settings 2 Sided Printing You can print received documents on both sides of the paper you select This enables you to save paper 1 Press Communications Settings RX Settings under Common Setting...

Страница 272: ...e of the received document There are four printing methods Switches A B C and D Switch A The image is printed over two sheets of paper that have the same combined size as the received document Switch...

Страница 273: ...uide 1 Press Communications Settings RX Settings under Common Settings Select Cassette 2 Select On or Off for the respective switches press OK Switch C The image is reduced and printed on paper that d...

Страница 274: ...Settings under Common Settings Receive Reduction 2 Select On or Off IMPORTANT If you select Off the received document is not automatically reduced to fit the size of the paper If the size of the recei...

Страница 275: ...select Off Press OK Auto The image is automatically reduced by a suitable reduction ratio that can range from the value set for Reduce up to 100 of the received document size Fixed Reduction The image...

Страница 276: ...whether the machine prints the date day and time received transaction number and page number at the bottom of the received document 1 Press Communications Settings RX Settings under Common Settings R...

Страница 277: ...selected paper drawer must be large enough for two consecutive pages to be printed out Example If the A4 paper drawer is empty but the A3 drawer is loaded you can print two A4 documents onto a single...

Страница 278: ...priate image quality NOTE This mode is available only if the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated If the optional Super G3 FAX Board is installed and you...

Страница 279: ...e optional Super G3 FAX Board is installed The alarm tone sounds when sending or receiving is cancelled The monitor tone sounds when it connects to the recipient s fax machine 1 Press Communications S...

Страница 280: ...transmission time by turning ECM Off IMPORTANT If you want to transmit using ECM it is necessary that ECM Transmission be set in both the destination machine and this machine This function does not o...

Страница 281: ...ess code When the machine dials the number it will pause where the pause was inserted in the number This helps to improve the connection NOTE This mode is available only if the optional Super G3 FAX B...

Страница 282: ...to a busy line or if a sending error occurs Auto Redial can be turned On or Off If you set Auto Redial to On you can set how many times the machine redials the redial interval and whether the document...

Страница 283: ...l Interval Press or to set the redial interval TX Error Resend If you select Off Press OK Error and 1st page Auto Redial takes place if a sending error occurs The first page of the document the error...

Страница 284: ...he optional Super G3 FAX Board is installed 1 Press Communications Settings TX Settings under Fax Settings Check Dial Tone Before Sending 2 Select On or Off press OK NOTE The Check Dial Tone Before Se...

Страница 285: ...hat ECM Reception be set in both the destination machine and this machine This function does not operate unless ECM is set in both machines Even when ECM is set errors can sometimes occur due to a poo...

Страница 286: ...ECM Reception 9 48 9 Customizing Communications Settings...

Страница 287: ...s Book Settings Table 10 2 About the Address Book 10 3 Storing New Addresses 10 5 Fax Numbers 10 6 E Mail Addresses 10 10 I Fax Addresses 10 13 File Server Addresses 10 20 Group Addresses 10 23 Addres...

Страница 288: ...ted in Manuals for the Machine on p ii Information that is delivered when the Device Information Delivery Settings mode is set is marked with Yes in the Delivered column For instructions on setting th...

Страница 289: ...ss is registered in a group address that e mail address and the group address are counted as two entries In the same way if a fax number is registered in a group address the fax number and group addre...

Страница 290: ...ess File You can register a protocol host name file path etc for storing scanned documents in a file server NOTE For examples of settings needed for sending to a file server see the Network Guide Grou...

Страница 291: ...the screen for specifying the destination settings is displayed again If Use Asterisks to Enter Access No Passwords in System Settings from the Additional Functions screen is set to Off when Access N...

Страница 292: ...6 10 Storing Editing Address Book Settings Fax Numbers NOTE This mode is available only if the optional Super G3 FAX Board is installed 1 Press Address Book Settings Register Address 2 Press Register...

Страница 293: ...e destination list when you press keys such as ABC DEF and GHI on the Address Book screen 6 Press the Address Book drop down list select one of the numbered subaddress books Address Books 1 to 10 are...

Страница 294: ...ng an overseas number insert a pause after the country code and at the end of the telephone number See Pause Time on p 9 43 Tone Press when you want to directly call an extension line that is connecte...

Страница 295: ...password for the target subaddress you do not need to enter a password ECM TX Select On or Off Sending Speed Press the Sending Speed drop down list select the desired sending speed If your document t...

Страница 296: ...ng the address If Access Number Management is set to On Press Next Press Access Number Press Access Number enter the access number using numeric keys Press Confirm re enter the access number for confi...

Страница 297: ...ss Book Settings 2 Press E mail 3 Press Name 4 Enter a name for the e mail address press OK NOTE The first character that you enter for the name is used for sorting the address list when you press key...

Страница 298: ...bine divided data NOTE For more information on the maximum data size for sending see E Mail I Fax Settings on p 11 5 On Select On if the destination s e mail software has a function to combine divided...

Страница 299: ...irmation using numeric keys press OK OK If you do not want to set an access number for this e mail address press OK without entering any number If Access Number Management is set to Off Press OK I Fax...

Страница 300: ...ess Book Settings 2 Press I Fax 3 Press Name 4 Enter a name for the I fax address press OK NOTE The first character that you enter for the name is used for sorting the address list when you press keys...

Страница 301: ...When this happens the job concerned is not considered as complete even though the actual sending of the document is successful Such jobs are displayed as Waiting for result on the Status screen until...

Страница 302: ...ow MDN Not Via Server to On on the same screen To access the E mail I Fax Settings screen press System Settings Communications Settings E mail I Fax Settings If Use Send Via Server is set to Off Send...

Страница 303: ...n machine has a function to combine divided data If the size of the data being sent exceeds the value set for Maximum Data Size for Sending in E mail I Fax Settings in Communications Settings in Syste...

Страница 304: ...ipient s machine An error in transmission may occur if you set conditions that the recipient s machine does not support NOTE Available compression methods are MH Modified Huffman a coding system that...

Страница 305: ...An error in transmission may occur if you set conditions that the recipient s machine does not support 12 Finish storing the address If Access Number Management is set to On Press Next Press Access Nu...

Страница 306: ...able to refer to them NOTE This mode is available only if the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated For examples of the settings needed to send to a file...

Страница 307: ...address list when you press keys such as ABC DEF and GHI on the Address Book screen 5 Press the Address Book drop down list select one of the numbered subaddress books Address Books 1 to 10 are used t...

Страница 308: ...settings for FTP Windows SMB NetWare IPX and WebDAV see Specifying a File Server on p 2 12 8 Finish storing the address If Access Number Management is set to On Press Next Press Access Number Press A...

Страница 309: ...store a group address you can only select destinations that you registered in the same subaddress book If the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated e mail...

Страница 310: ...address list when you press keys such as ABC DEF and GHI on the Address Book screen 5 Press the Address Book drop down list select one of the numbered subaddress books Address Books 1 to 10 are used t...

Страница 311: ...cel a selected destination select the destination once more to clear the check mark Press the alphanumeric keys e g ABC to display the individual keys for each letter or number You can select a letter...

Страница 312: ...destination from the group address press Erase 7 Finish storing the address If Access Number Management is set to On Press Next Press Access Number Press Access Number enter the access number using n...

Страница 313: ...n be obtained through the LDAP server varies depending on the installed options as follows If only the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated names and e m...

Страница 314: ...ch for the e mail address by entering the fax number as the search criterion and vice versa To use Simple Search Press Name E mail or Fax enter the name e mail address or fax number for which you want...

Страница 315: ...organizationUnit can be used as search categories only if the information has been registered on the LDAP Server Detailed Search by organization organizationUnit may not be performed depending on whe...

Страница 316: ...e mail address fax number organization or organizational unit equals The result must be exactly the same as the entered name e mail address fax number organization or organizational unit differs from...

Страница 317: ...sults before you press Cancel these search results are displayed IMPORTANT Searching for a destination via an LDAP server is not possible if the time setting of the server and the time setting of the...

Страница 318: ...press Next To continue searching press Back You can select multiple destinations If you want to select the first 64 destinations press Select All Max 64 destinations If a destination is selected the...

Страница 319: ...r Press Access Number enter the access number using numeric keys Press Confirm re enter the access number for confirmation using numeric keys press OK OK If you do not want to set an access number for...

Страница 320: ...n as an I fax address Verify the address press OK If necessary edit the contents of the address If the Access Number Management in Restrict the Send Function in System Settings from the Additional Fun...

Страница 321: ...ress books categorize the addresses stored in the Address Book You cannot select a one touch button stored in a subaddress book If you select All in the Address Book drop down list the destinations st...

Страница 322: ...ses on p 10 23 4 Finish editing the address details If Access Number Management is set to On Press Next Press Access Number Press Access Number enter the access number using numeric keys Press Confirm...

Страница 323: ...is any required destination setting that has not yet been set after registering the access number the screen for specifying the destination settings is displayed again If Use Asterisks to Enter Acces...

Страница 324: ...baddress books 1 to 10 Subaddress books categorize the addresses stored in the Address Book You cannot select a one touch button stored in a subaddress book If you select All in the Address Book drop...

Страница 325: ...name to any subaddress book 1 Press Address Book Settings Register Address Book Name 2 Select a subaddress book to name press Register Name 3 Enter a name press OK NOTE If you press OK without enterin...

Страница 326: ...so you may not be able to refer to them NOTE Destinations stored in one touch buttons are also displayed in the Address Book A new destination cannot be registered in a group destination that is store...

Страница 327: ...triangle in the lower right corner of the key If you select a one touch button that already has destinations stored in it the destinations are displayed If you register multiple destinations as a gro...

Страница 328: ...80i iR C4080i is activated Enter a name for the I fax address in accordance with steps 3 and 4 of I Fax Addresses on p 10 13 Press One touch Button Name Enter a name for the one touch button press OK...

Страница 329: ...teps 3 to 4 of Addresses Obtained via a Server on p 10 27 Select the destination that you want to store in the one touch button from the search results press Next To continue searching press Back You...

Страница 330: ...ted destination select the destination again If necessary edit the contents of the destination Press One touch Button Name enter a name for the one touch button press OK IMPORTANT The information that...

Страница 331: ...ress Address Book Settings One touch Buttons 2 Select the one touch button containing the destination s you want to erase press Erase If you know the one touch button s three digit number press One To...

Страница 332: ...ings NOTE One touch buttons that already have destinations stored in them are displayed with a coloured triangle in the lower right corner of the key If you select a one touch button that already has...

Страница 333: ...22 Restricting the Domains to Which E mail I Fax Documents Can Be Sent 11 22 Allowing the Sending of PDF Documents With Expired Certificates 11 24 Setting to Always Add a Device Signature to PDF Docu...

Страница 334: ...Timeout 1 to 99 hours 24 hours 1 Yes Divided Data RX Timeout 0 to 99 hours 24 hours 1 Yes Default Subject 40 characters maximum Attached Image 1 Yes Print MDN DSN on Receipt On Off 1 Yes Always send...

Страница 335: ...er Management On Off 1 Yes p 11 19 Restrict New Addresses On Off 1 Yes p 11 20 Allow Fax Driver TX 3 On 1 Off Yes p 11 20 Confirm Entered Fax Numbers 3 On Off 1 Yes p 11 22 E mail I Fax Domain Sending...

Страница 336: ...hat appears only if the optional Universal Send PDF Security Feature Set is activated 6 Indicates item that is not delivered as device information NOTE For instructions on setting the modes not descri...

Страница 337: ...ds this data size limit it is split up into several e mail messages before being sent However if an I fax transmission exceeds the data size limit it is handled as an error and it is not sent IMPORTAN...

Страница 338: ...efault Subject The subject that you enter here is used as the default subject whenever you do not enter a subject when sending a job Print MDN DSN on Receipt Sets whether to print notification e mail...

Страница 339: ...or Full Mode TX Timeout Specify the full mode TX timeout time by pressing or Divided Data RX Timeout Specify the divided data TX timeout time by pressing or Subject Press Subject enter a subject pres...

Страница 340: ...of an e mail exceeds the set limit the e mail message is split up by page and sent out as smaller e mail messages each of which is within the set limit I fax data that exceeds the set limit is handled...

Страница 341: ...speeds which is useful when there is difficulty initiating the sending or receiving of a document Reception Password This function enables you to set an optional ITU T standard password If a subaddre...

Страница 342: ...in starting this may mean that the telephone lines in your area are in poor condition Select a slower speed You can select 33600 bps 14400 bps 9600 bps 7200 bps 4800 bps or 2400 bps Receive Password P...

Страница 343: ...d set the times for the machine to enter and leave the Memory Lock mode NOTE If the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated you can receive I faxes into mem...

Страница 344: ...rd that you entered is not displayed as asterisks See Chapter 6 System Manager Settings in the Reference Guide Storing Received Fax Documents in Memory You can set the machine to store received fax do...

Страница 345: ...ings Memory RX Inbox Settings Use I Fax Memory Lock 2 Select On or Off press OK IMPORTANT If the message I Fax Memory RX is on does not appear set the I Fax Memory Lock setting on the Memory RX Inbox...

Страница 346: ...eric keys press OK You can store up to five different start times Enter all four digits of the time including zeros using 24 hour notation If you make a mistake when entering the time press Clear to c...

Страница 347: ...a specified time You can manually turn Memory Lock On or Off by pressing On or Off under Fax Memory Lock or I Fax Memory Lock on the Memory RX Inbox screen from the Inbox Selection screen of the Mail...

Страница 348: ...ing the time press Clear to clear your entry enter another four digit number If you select Select Days Select a day of the week Sun to Sat select a number 1 to 5 Enter the end time using numeric keys...

Страница 349: ...n Memory Lock On or Off by pressing On or Off under Fax Memory Lock or I Fax Memory Lock on the Memory RX Inbox screen from the Inbox Selection screen of the Mail Box function See Chapter 6 Sending an...

Страница 350: ...n digits the machine stores the password with leading zeros Example If 321 is entered 0000321 is stored 1 Press System Settings Restrict the Send Function Address Book Password 2 Press Settings 3 Pres...

Страница 351: ...em Manager Settings in the Reference Guide Access Number Management You can set an access number for an address in the Address Book to restrict access to that address and this restricts other users wh...

Страница 352: ...er Inboxes Destinations obtained by pressing one touch buttons Destinations obtained by pressing favorites buttons E mail addresses obtained by pressing Send to Myself IMPORTANT If Restrict New Addres...

Страница 353: ...he sending of faxes using the fax driver NOTE This mode is available only if the optional Super G3 FAX Board is installed 1 Press System Settings Restrict the Send Function Allow Fax Driver TX 2 Selec...

Страница 354: ...elect On or Off press OK Details of each item are shown below Restricting the Domains to Which E mail I Fax Documents Can Be Sent You can restrict the domains to which documents can be sent via e mail...

Страница 355: ...elect Permit or Reject for Send to Subdomain press OK Send to Subdomain Permit Allow sending to subdomains of the domain Reject Do not allow sending to subdomains of the domain NOTE You can register u...

Страница 356: ...nts created with expired certificates NOTE This mode is available only if the optional Universal Send PDF Security Feature Set or the optional Digital User Signature PDF Kit is activated 1 Press Syste...

Страница 357: ...sent PDF documents NOTE This mode is available only if the optional Universal Send PDF Security Feature Set is activated 1 Press System Settings Restrict the Send Function Always Add Device Signature...

Страница 358: ...ubaddress Password Set I fax Documents Memory RX Inbox Confirming Details Erase Print Send of Received documents Store in the Status Screen Confirming Details Resend Change Destinations Erase of docum...

Страница 359: ...Functions screen is set to Off the status of any job with a forwarding error will be saved on the System Monitor screen 9 Documents with forwarding errors are handled as follows depending on the sett...

Страница 360: ...of a received document that you have stored press 1 Before 2 Before or 3 Before You can recall the last three forwarding settings IMPORTANT The forwarding settings are stored in memory if you press O...

Страница 361: ...ss Condition Name 5 Enter a name for the forwarding condition press OK NOTE If Send Doc Name is not specified the first 24 characters of the condition name are also stored as the document s name Howev...

Страница 362: ...et next to the criteria you want to change enter the new criteria press OK NOTE If disregarded is selected as the forwarding condition you cannot enter any criteria disregarded Disregards the To From...

Страница 363: ...x Number information as a forwarding condition does not exist The Subaddress or Password information does not exist for the received document equals Forwards the document if the Fax Number Subaddress...

Страница 364: ...ant to change enter the new criteria press OK If you select password as the forwarding conditions press Set Password enter a password using numeric keys and Press Confirm re enter the password for con...

Страница 365: ...em Manager Settings in the Reference Guide 9 Press Done 10 Press Forwarding Destination select Address Book or Conf Fax Inbox Details of each item are shown below NOTE If the selected destination is a...

Страница 366: ...imit the display of destinations You cannot select multiple destinations at the same time To forward to multiple destinations select a group address If the Color Universal Send Kit standard equipped f...

Страница 367: ...ining capacity of the hard disk When 1 500 documents have been stored in any or all of the inboxes When 6 000 pages have been stored in any or all of the inboxes NOTE To be able to send a link via e m...

Страница 368: ...ing day If you select Period Specification Press Add Press the Start Time drop down list select a day of the week Sun to Sat at which to start forwarding Press next to the Start Time drop down list en...

Страница 369: ...nbox as the forwarding destination proceed to step 19 Store Print Received Doc NOTE If Store Print Received Doc is set to On and Memory Lock mode is set to On the received document is stored in the Me...

Страница 370: ...ses stored in the Address Book Select one of these subaddress books to limit the display of destinations You cannot select multiple destinations at the same time NOTE To cancel a selected destination...

Страница 371: ...e software that supports the PDF format such as Adobe Reader Adobe Acrobat is required TIFF Sends the file in the TIFF format PDF Sends the file in the PDF format You can also specify OCR Text Searcha...

Страница 372: ...of the received document are not registered or if the received document does not match all of the forwarding conditions that you have specified IMPORTANT If the optional Super G3 FAX Board is installe...

Страница 373: ...ed this step is not necessary 3 Press Forwarding Destination select Address Book or Conf Fax Inbox Details of each item are shown below NOTE If the selected destination is a group address which contai...

Страница 374: ...f these subaddress books to limit the display of destinations You cannot select multiple destinations at the same time If the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is...

Страница 375: ...g conditions These numbers may vary depending on the remaining capacity of the hard disk When 1 500 documents have been stored in any or all of the inboxes When 6 000 pages have been stored in any or...

Страница 376: ...estination where the forwarding done notice is to be sent press OK If Access Number Management in Restrict the Send Function in System Settings from the Additional Functions screen is set to On and yo...

Страница 377: ...om the Additional Functions screen is set to On See Access Number Management on p 11 19 9 Select whether to check Notice Only for Errors If you want the forwarding done notice to be sent only when an...

Страница 378: ...u can also specify OCR Text Searchable and or Add Digital Signatures TIFF PDF Auto Select Sends the file in either the TIFF Black and White or PDF Grayscale Colour format Divide into Pages is not avai...

Страница 379: ...ge forwarding settings that have been stored 1 Press System Settings Forwarding Settings 2 Select the forwarding setting whose details you want to check press Edit 3 Check or change the forwarding set...

Страница 380: ...t the desired forwarding setting and press Validate Invalidate the On or Off status displayed on the left side of the Condition Name is switched i e On becomes Off and Off becomes On To cancel forward...

Страница 381: ...ng Forwarding Settings You can print a list of the stored forwarding settings 1 Press System Settings Forwarding Settings 2 Press Print List NOTE The forwarding settings can be printed only if A3 A4 o...

Страница 382: ...pecified as destinations or stored in the Address Book NOTE The following types of LDAP servers can be used with this machine Windows 2000 Server with Active Directory Novell NetWare 5 1 NDS or later...

Страница 383: ...y Location to Start Search Enter the location to start searching according to the type of LDAP server you are using or as described below If you are using Windows 2000 Server with Active Directory Add...

Страница 384: ...ks up the host name from the IP address is not supported enter a host name instead of an IP address 3 Select Do not use Use or Use security auth for Login Information IMPORTANT Use security auth next...

Страница 385: ...ver you are using If you are using Windows 2000 Server with Active Directory Press User enter Windows domain name Windows user name Example If team1 is the Windows domain name and user1 is the Windows...

Страница 386: ...risks on the Register screen Display authentication dialog when searching Server LDAP version and character code Select the LDAP version and character code according to the LDAP server s environment I...

Страница 387: ...ings from the Additional Functions screen is set to Off the password that you enter is not displayed as asterisks on the Password screen See Chapter 6 System Manager Settings in the Reference Guide Ch...

Страница 388: ...Use or Use security auth for Login Information change the settings for the selected mode press OK Deleting an LDAP Server You can delete a stored LDAP server 1 Press System Settings Register LDAP Serv...

Страница 389: ...d 2 Register Edit Press Display Name enter the name to display press OK Press Attribute Name enter the attribute name press OK Press OK To edit a search attribute Select the search attribute that you...

Страница 390: ...tings You can print the LDAP server settings NOTE For more information on the Registered LDAP Server List see Registered LDAP Server List on p 14 17 1 Press System Settings Register LDAP Server 2 Pres...

Страница 391: ...ommunications report and printing lists Report Settings Table 12 2 Specifying Report Settings 12 4 Send TX Report 12 4 Activity Report 12 6 Fax TX Report 12 8 Fax Activity Report 12 9 Fax RX Report 12...

Страница 392: ...On Off Report with TX Image On 1 Off Report with Color TX Image On Off 1 Yes p 12 4 Activity Report Yes p 12 6 Auto Print On 1 Off Daily Activity Report Time On Off 1 Time Settings 00 00 to 23 59 Sen...

Страница 393: ...consists of a list of individual settings Information that is delivered when the Device Information Delivery Settings mode is set is marked with Yes in the Delivered column For instructions on settin...

Страница 394: ...ally after the documents are sent You can also set the machine to print a Send TX Report only when a transmission error occurs and adjust the Send TX Report setting to print the first part of the docu...

Страница 395: ...n NOTE Even if Report with TX Image is set to On the original will not be printed in the following cases If the first page of the original is colour and Report with Color TX Image is set to Off If the...

Страница 396: ...og Display in System Settings from the Additional Functions screen is set to Off Activity Report is not displayed If the optional iR Security Kit is activated and Job Log Display in System Settings fr...

Страница 397: ...smissions is printed Send Receive Separate To print the send and receive logs separately press Send Receive Separate to select it If it is not necessary to print the send and receive logs separately d...

Страница 398: ...available only if the optional Super G3 FAX Board is installed If TX Report in Send under Settings in Report Settings from the Additional Functions screen is set to For Error Only or On a Send TX Repo...

Страница 399: ...ings from the Additional Functions screen is set to Off Fax Activity Report is not displayed If the optional iR Security Kit is activated and Job Log Display in System Settings from the Additional Fun...

Страница 400: ...arate to select it If it is not necessary to print the send and receive logs separately do not press Send Receive Separate Fax RX Report The Fax RX Report enables you to check whether documents were s...

Страница 401: ...tial Fax Inboxes NOTE This mode is available only if the optional Super G3 FAX Board is installed For an example of a Confidential Fax Inbox RX Report see Confidential Fax Inbox Reception Report on p...

Страница 402: ...Reference Guide Address Book List You can print the contents of the Address Book subaddress books 1 to 10 or one touch buttons This is useful for checking the details of the destinations IMPORTANT Eve...

Страница 403: ...ilable For an example of the User s Data List see User s Data List on p 14 20 Printing the User s Data List for send 1 Press Report Settings Send under Print List User s Data List 2 Press Yes Printing...

Страница 404: ...Printing Lists 12 14 12 Printing Communication Reports...

Страница 405: ...end of the chapter shows you how to respond to error messages and contains a list of frequently asked questions and answers When Problems Occur 13 2 Sending Documents 13 2 Receiving Documents 13 6 Oth...

Страница 406: ...r Send Status select the document that you want to cancel press Cancel Yes However documents that are being sent may not be cancelled even if you press Cancel See Using the System Monitor Screen on p...

Страница 407: ...rned OFF is out of recording paper or has insufficient available memory Document cannot be sent if the Color Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated Q If you are...

Страница 408: ...ore Sending in TX Settings under Fax Settings in Communications Settings from the Additional Functions screen to Off See Chapter 9 Setting Storing the Communications Settings Memory is full Q Are unwa...

Страница 409: ...cified subaddress and the RX password at both this machine and the remote machine are the same Q Has trouble occurred in the remote machine A Check to make sure that the remote machine can receive doc...

Страница 410: ...or Universal Send Kit standard equipped for the iR C4580i iR C4080i is activated Q Are network settings specified A Documents cannot be received if the appropriate network settings are not specified C...

Страница 411: ...6 8 and Chapter 2 Introduction to the Mail Box Functions in the Copying and Mail Box Guide A Erase unnecessary documents from the Confidential Fax Inboxes See Erasing Received Documents on p 6 8 Docum...

Страница 412: ...9 47 Q Was the original type set to Text Photo when sending the document A Select Text from the Original Type drop down list if the original does not contain any photos See Scan Exposure and Original...

Страница 413: ...ing on the Option screen if you are sending documents to destinations stored in the Address Book To access the Long Distance setting press Address Book Settings Register Address Register New Address F...

Страница 414: ...cision or take some action during scanning or printing When you need to make a decision or take some action while browsing the network The following is a list of self diagnostic error messages along w...

Страница 415: ...irectories Cause You have exceeded the maximum number of subdirectory levels allowed Remedy Specify a different destination because the directory level that you are trying to access cannot be specifie...

Страница 416: ...P server the machine will not be able to determine the host name Remedy Check the DNS Server Settings in TCP IP Settings in Network Settings in System Settings from the Additional Functions screen See...

Страница 417: ...AP Server in System Settings from the Additional Functions screen is set to Use security auth See Registering an LDAP Server on p 11 50 Cannot complete searching due to timeout Check the settings Caus...

Страница 418: ...ly and then search again Cause 3 If Server LDAP version and character code is set to ver 2 JIS characters other than ASCII Code 0x20 0x7E are being used Remedy Omit characters that cannot be used and...

Страница 419: ...ginals mode Remedy Set the Different Size Originals mode and then try scanning again Cause 3 Different sized originals were scanned in the 2 Sided Original without setting the Different Size Originals...

Страница 420: ...machine was out of paper Remedy Ask the recipient to load paper into their fax machine 018 Cause 1 The recipient s machine did not respond when your machine redialed Remedy Confirm that the recipient...

Страница 421: ...ow Fax Driver TX to On 037 Cause Data that contains more than 1 000 pages is received Remedy This machine can print or store up to 999 pages of data in memory but will delete any data that exceeds thi...

Страница 422: ...g the job or Allow Printer Jobs with Unknown IDs in Dept ID Management in System Settings from the Additional Functions screen is set to Off Remedy Contact your System Manager 702 Cause The document c...

Страница 423: ...er resolution or if you are using I fax decrease the number of pages containing images that you are sending each time so that you do not exceed the Maximum Data Size for Sending limit 706 Cause The Ad...

Страница 424: ...s may not be set The network is down Remedy Check the SMTP Server name domain name and E mail Address in E mail I Fax in Network Settings in System Settings from the Additional Functions screen Check...

Страница 425: ...ditional Functions screen is set to Off Remedy Turn NetWare On 761 Cause A PDF with a digital signature could not be sent because a digital certificate or key pair registered in the machine is corrupt...

Страница 426: ...nation is not correct An error occurred on the server side during transmission to a file server Remedy Check that the SMTP server is functioning normally Check the network status Check the destination...

Страница 427: ...ngs in Network Settings in System Settings from the Additional Functions screen Check that the DNS server is functioning normally 803 Cause The connection was interrupted due to reasons on the recipie...

Страница 428: ...server while connecting to the POP server Remedy Check the POP Server name in E mail I Fax in Network Settings in System Settings from the Additional Functions screen Confirm that the POP server is fu...

Страница 429: ...annot be decoded Remedy Check the settings and then ask the sender to resend the data 827 Cause You have received data that cannot be processed contains MIME information that is not supported Remedy C...

Страница 430: ...ngs in TCP IP Settings in Network Settings in System Settings from the Additional Functions screen 832 Cause DSN Delivery Status Notification mail was not sent because TCP IP Settings or E mail I Fax...

Страница 431: ...onnection request was received from a host whose connection is restricted by IP Address Settings Remedy Check the settings in IP Address Settings in TCP IP Settings in Network Settings in System Setti...

Страница 432: ...3 Using a TCP IP Network in the Network Guide Remedy 2 Change the mail server settings so that the client certificate is not requested 843 Cause There is large difference between the current time set...

Страница 433: ...ecified inbox Remedy Delete unnecessary documents from the specified inbox Cause 3 The memory for image data is full Remedy Erase unnecessary documents and documents with errors from memory to increas...

Страница 434: ...use 4 The maximum amount of data that can be received was exceeded when processing received data Remedy Try printing again after all current jobs are completed If you still cannot print check that the...

Страница 435: ...ing again Cause 2 Recovery printing was not performed Remedy Try printing again Cause 3 You tried to print on a transparency sheet made for colour copies Remedy Load transparencies made for black and...

Страница 436: ...or data which is not guaranteed to be compatible was printed Remedy Change the print data or print settings and try printing again 863 Cause An error occurred while processing PDL data or image data R...

Страница 437: ...rization failed when sending with WebDAV received HTTP Error 401 Unauthorized Remedy 1 Check the user name and password for the destination Remedy 2 Check the security settings of the WebDAV server 87...

Страница 438: ...er 3 Using a TCP IP Network in the Network Guide 874 Cause Received a response from the destination stating that the connection timed out when sending with WebDAV received HTTP Error 408 Request Timeo...

Страница 439: ...rver encountered an unexpected condition that prevented it from executing the request when sending with WebDAV received HTTP Error 500 Internal Server Error Remedy Check the settings of the WebDAV ser...

Страница 440: ...se from the destination stating that the proxy server failed to communicate with the server above it when sending with WebDAV received HTTP Error 504 Gateway Timeout Remedy 1 Check the settings of the...

Страница 441: ...hout using SSL communication set Use Chunked Encoding with WebDAV Sending in TX Settings under Common Settings in Communications Settings from the Additional Functions screen to Off See Dividing Data...

Страница 442: ...been received Q What happens if fax I fax documents arrive when the machine is being used for copying A While you are making copies the documents are automatically received and stored in the machine s...

Страница 443: ...ox Functions in the Copying and Mail Box Guide You can set the machine to not print reports Two kinds of reports are printed when an error occurs while sending a fax the Send TX Report and Fax TX Repo...

Страница 444: ...l if the document was successfully sent A is displayed when sending is successful but it is not confirmed whether the e mail message or I fax you sent or the file that you sent to an iW Document Manag...

Страница 445: ...Report Fax Error TX Report 14 5 Multiple Communication Result Report 14 7 Fax RX Report 14 8 Confidential Fax Inbox Reception Report 14 10 Activity Report 14 12 Fax Activity Report 14 14 Forwarding C...

Страница 446: ...t of fax jobs is displayed SET TIME The date and time that the send job was specified is printed in 24 hour notation If SDL or SSO is set as the login service the user name used for login is displayed...

Страница 447: ...ATION ID The name of the recipient is printed JOB NO The four digit number that is automatically assigned when the document is accepted for sending is printed MODE The type and mode of transmission ar...

Страница 448: ...port in the following cases If the first page of the original is colour and Report with Color TX Image is set to Off If the document was sent using the Encrypted PDF mode If the optional Super G3 FAX...

Страница 449: ...re printed NOTE If a field exceeds its display capacity only those characters that fit in the display are printed Fax TX Report Fax Error TX Report This report indicates items such as the fax number o...

Страница 450: ...error occurs a Fax Error TX Report is printed MESSAGE A message describing the transmission result is printed JOB NO The four digit number that is automatically assigned when the document is accepted...

Страница 451: ...and the error code number are printed Multiple Communication Result Report This report is used to check whether documents were sent successfully to the intended destinations when a sequential broadcas...

Страница 452: ...e fax number and the name of the destination of a completed transmission are printed If there is no applicable destination _ _ _ is printed ERROR If an error in transmission occurs the fax number and...

Страница 453: ...if specified The password is not printed to maintain security DESTINATION ID The name of the sender is printed ST TIME Start Time The date and time in 24 hour notation at which the document started t...

Страница 454: ...fidential Fax Inbox in which the documents were received is printed JOB NO The four digit number that is automatically assigned when the document is accepted for receiving is printed DESTINATION ADDRE...

Страница 455: ...n in minutes and seconds to receive the document from start to finish is printed PGS The number of pages that were received successfully is printed RESULT If the documents were received successfully O...

Страница 456: ...Super G3 FAX Board is installed a list of fax and the User Inbox transmission logs are printed DEPT ID If Department ID Management is set the Department ID is printed Transmission logs are listed acc...

Страница 457: ...the destination address is printed on the second line DESTINATION ID The name of the recipient is printed JOB NO The four digit number that is automatically assigned when the document is accepted for...

Страница 458: ...results reaches 40 or a specified time is reached You can set whether to automatically print an Activity Report See Fax Activity Report on p 12 9 NOTE This mode is available only if the optional Super...

Страница 459: ...name is not displayed DESTINATION ADDRESS The name and fax number of the remote party are printed If a subaddress or sender s name has been specified it is printed beneath the fax number NO The four...

Страница 460: ...warding Settings on p 11 49 14 02 2006 TUE 15 30 iR C4580i FORWARDING CONDITIONS LIST CONDITION NAME ON OFF FORWARDING DESTINATION STORE PRINT RECEIVED DOC FORWARDING DONE NOTICE NOTICE ONLY FOR ERROR...

Страница 461: ...SERVER LDAP VERSION AND CHARACTER CODE SERVER NAME SERVER ADDRESS LOCATION TO START SEARCH USE SSL PORT NUMBER MAX NO OF ADDRESSES TO SEARCH SEARCH TIMEOUT LOGIN INFORMATION USER DISPLAY AUTHENT DIAL...

Страница 462: ...d group destinations are displayed DESTINATION NAME The name of the specified destination is printed When printing the contents of a one touch button the number of the one touch button is printed on t...

Страница 463: ...x is printed If the Class is I FAX or MAIL The I fax address or e mail address is printed If the Class is FAX The fax number is printed on the first line and the subaddress on the second line if it is...

Страница 464: ...try Times PDF OCR Settings Use Chunked Encoding with WebDAV Sending Gamma Value for YCbCr Send Jobs 2 Sided Print Select Cassette 2 ON 1 Log Gamma Value for YCbCr Received Jobs Report with TX Image Re...

Страница 465: ...RT SETTINGS ECM RX REPORT WITH TX IMAGES AUTO PRINT TX RX SEPARATE DAILY ACTIVITY REPORT TIME FAX PAUSE TIME AUTO REDIAL REDIAL TIMES REDIAL INTERVAL TX ERROR RESEND TTI IN OUT SIDE OF IMAGE DISPLAY D...

Страница 466: ...XP Windows 2000 Server Professional SP1 or later Windows Server 2003 Novell Netware 3 2 4 11 4 2 5 5 1 Solaris Version 2 6 or later Mac OS X or later Red Hat Linux 7 2 Windows XP Professional Red Hat...

Страница 467: ...I Fax Black and White 200 x 100 dpi 200 x 200 dpi 200 x 400 dpi 300 x 300 dpi 400 x 400 dpi 600 x 600 dpi Colour 100 x 100 dpi 200 x 200 dpi 300 x 300 dpi 400 x 400 dpi 600 x 600 dpi Format E mail TI...

Страница 468: ...x 15 4 line mm 16 pels 1 mm x 15 4 line mm Transmission Speed Super G3 33 6 kbps G3 14 4 kbps Compression Method MH MR MMR JBIG Transmission Type Super G3 G3 Sending Original Sizes A3 A4 A4R A5 A5R R...

Страница 469: ...play language 1 15 Setting the telephone line type 1 13 Things to do 1 13 Binding Erase 4 5 4 10 Book Frame Erase 4 5 4 8 C Cancelling jobs Using the Stop key 1 39 Using the System Monitor screen 1 39...

Страница 470: ...ng 1 18 Fax RX Report sample 14 8 Fax settings Adjusting the alarm and monitor volume 9 41 Auto Redial 9 44 ECM reception 9 47 ECM transmission 9 42 Pause Time 9 43 Reception password 11 9 Send Receiv...

Страница 471: ...e 4 5 4 6 Original type Photo mode 3 16 Selecting 3 16 Text mode 3 16 Text Photo mode 3 16 Overview 1 7 P Paper drawer selection 9 34 Paper sizes 6 10 Pause time 2 4 PDF compression priority 9 19 PDF...

Страница 472: ...tering 1 14 Send Job List sample 14 2 Send jobs Changing the destination 8 5 Checking Changing the status of send jobs 8 2 Checking send job details 8 2 Printing the send job status log 8 8 Resending...

Страница 473: ...Index 14 29 14 Appendix W WebDAV sending 9 30 Y YCbCr 9 31 9 40 Z Zoom ratio Auto zoom 3 23 Preset zoom 3 20 Zoom by percentage 3 22...

Страница 474: ...Index 14 30 14 Appendix...

Страница 475: ......

Страница 476: ...N V 2006 Canon Canon Inc 30 2 Shimomaruko 3 chome Ohta ku Tokyo 146 8501 Japan Europe Africa and Middle East Canon Europa N V P O Box 2262 1180 EG Amstelveen Netherlands Canon Middle East FZ LLC P O...

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