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51

Recording A Voice Announcement

This command allows you to record an announcement to greet callers.

The recording can be

made only from extension #15 (or #07 for IPS 308).

(See “Designate An Extension For System

Manager” on page 24 if you need to change the programming extension to 15)

Time the length of your spoken announcement before recording it. If you want to record a very
short announcement, you can enter the digit ‘0’ at the end of your message which will cause the
IPS to ring the Operator.

Sample Announcement

“Hello, you have reached XYZ Corporation. To send a fax, press the start button on your fax
machine at anytime. If you are calling from a touch-tone phone, you may enter the extension
number of your desired party at any time. Press ‘2’ to place an order. Press ‘3’ for customer
service. Press ‘0’ to reach the operator. Press ‘106’ for accounting. Thank you.”

728

1.

In the programming mode, enter “728”. Pause for the confi rmation tone.

2.

Record your announcement by speaking into the handset. When you

have fi nished speaking, keep the phone off the hook until you hear a
confi rmation tone. This marks the end of the 20 seconds available. (If the
tone cuts you off, re-enter “728” and record a shorter announcement.)

3.

Hang up or continue with programming.

Auto-Attendant (DISA) Feature

Chapter

3

- Functions Of IPS System

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Содержание IPS 308

Страница 1: ...ines Extensions 13 Single Line Telephone Wiring 14 Key Telephone Wiring 15 Connecting Optional Peripherals 16 18 Checking The System For Proper Operation 18 19 Troubleshooting Tips 20 21 CHAPTER 3 FUN...

Страница 2: ...es In Configuring Central Office CO Lines 46 47 Programming Dialing 9 To Access Outside Lines 47 Programming Outside Lines 48 49 Auto Attendant About DISA And Direct Caller Access To Extensions 50 DIS...

Страница 3: ...e 76 Sample Allow Table 76 Assigning Extensions To Tables 76 77 Password To Override Call Barring 77 Restrict Calls At Night 78 Assigning Speed About Speed Dial Numbers 79 Dial Numbers Record Your Spe...

Страница 4: ...Tone DTMF Dialing Timing 97 Switch hook Timing To Outside Line 98 Rollover On Standard Incoming Calls Timing 98 99 Rollover After Call To Extension 99 On Hook Time 100 Speed Dialing Delay Time 100 Mu...

Страница 5: ...on 113 Transferring To An Unavailable Extension 114 Conference Calling 1 Outside Line 2 Extensions 114 2 Outside Lines 1 Extension 115 Special Features Call Forwarding 116 Call Follow Me 116 Call Barr...

Страница 6: ...lay 136 Message Waiting Display 137 Intercom Calls Ringing At This Extension 137 LCD Display Of Call Incoming Caller ID Message 137 Information Currently Connected CO Line Message 138 CO Calls Ringing...

Страница 7: ...all To A Busy Extension 151 Transferring A Call To An Unavailable Extension 152 Conference Calling 1 Outside Line 2 Extensions 152 2 Outside Lines 1 Extension 152 Special Features Call Forwarding 153...

Страница 8: ...1 Introduction Chapter 1 Of IPS System...

Страница 9: ...stem you can pick and choose the one that suit your home or office As a first step browse through this user guide to get acquainted with the various features available When your new unit arrives all o...

Страница 10: ...3 Technical Support Please contact your local BBS distributor for any IPS technical assistance Technical Support Chapter 1 Introduction Of IPS System...

Страница 11: ...5 Installation Chapter 2 Guide...

Страница 12: ...tt set for testing Where To Install The Unit It is most practical to install the unit near the terminal blocks for the CO lines installed by the phone company Cable for the extension wiring will also...

Страница 13: ...d broadcast antennas Install a ground wire using a good earth ground and connect it to the IPS ground lug Wall Mounting Instructions The unit is designed to be wall mounted by hanging it on four screw...

Страница 14: ...illustrate how to connect your Central Office CO lines to an IPS 416 model The IPS 308 model is identical except that it has only three jacks for connecting Central Office lines 1 Remove the screw tha...

Страница 15: ...9 4 3 1 2 BBS Telecom BBS BBS Fig A 1 IPS 416 CO Lines Extensions Peripherals Fig A 2 IPS 416 CO Lines Installing Your Phone System Unit Chapter 2 Installation Guide...

Страница 16: ...on of the jacks is reversed on the IPS 308 model The extension jacks are numbered from 00 to 15 See Fig D 2 or 07 on the IPS 308 model Select the extension number that you want to assign to each of yo...

Страница 17: ...1 BBS Telecom BBS BBS Fig D 1 IPS 416 Fig D 2 IPS 416 Extensions 00 06 05 04 03 02 01 07 08 09 10 11 12 13 14 15 To Telephone 3 7 8 12 J12 Installing Your Phone System Unit Chapter 2 Installation Guid...

Страница 18: ...s not included with system as shown in the diagram If you are familiar with the wiring of telephone equipment you may choose to wire directly from the CO ports of the system to the terminal block Y G...

Страница 19: ...s for 4 conductor two pair line cords for key telephones and connections for 2 conductor single pair line cords for all other phone types G B R Y G B R Y G B R Y G B R Y W B B W W O O W EXT S 00 07 W...

Страница 20: ...gnize an incoming call To adjust for this extended ring time you may want to program these stations with Distinctive Ringing feature The Distinctive Ringing feature will allow you to change the ringin...

Страница 21: ...key telephone WILL NOT work if the polarity is Reversed The polarity of the White Orange Orange White wires is VERY IMPORTANT If the key telephone does not work try changing the positions of the Whit...

Страница 22: ...ed when the RCA mini plug is inserted into the External Music jack When an unconnected mini plug is inserted into the External Music jack and an outside call is placed on hold the caller will only hea...

Страница 23: ...7 BBS Telecom BBS BBS Fig E 1 IPS 416 Fig E 2 IPS 416 08 09 10 11 12 13 14 15 8 12 J12 External MOH Computer Printer Paging Common Audible Installing Your Phone System Unit Chapter 2 Installation Guid...

Страница 24: ...and listen to the system dial tone 2 Call another extension and listen for a ring 3 Dial 9 then listen for an outside dial tone If a dial tone is not heard and or dialing cannot be performed check th...

Страница 25: ...rt below You should hear CO dial tone Attempt to dial a phone number If the call goes through the line has been properly connected For Line 1 Dial 61 For Line 2 Dial 62 For Line 3 Dial 63 For Line 4 D...

Страница 26: ...is heard there is a possible problem with the wiring from the IPS unit to the extension s location Central Office Outside Line troubleshooting tips If the Central Office line is not working you may ha...

Страница 27: ...r backup protection In the event of a power failure extensions 00 and 01 become directly connected to outside lines 1 and 4 for IPS 308 model lines 1 and 3 A single line telephone must be connected at...

Страница 28: ...23 Functions Of Chapter 3 IPS System...

Страница 29: ...rator is at extension 00 and you want the Operator to also serve as the System Manager 7833 To change the programming extension to 00 At the System Manager s extension lift the handset and enter 7832...

Страница 30: ...g extension see Designate An Extension For System Manager page 24 We recommend that the programming extension be assigned to the person who will act as System Manager for the office If a desired featu...

Страница 31: ...ds Format Short Format Toll Restriction Call Barring Disabled Hunt Groups Disabled Key Telephone Clock Display Mode 24 Hour Outside Line Features To Access Outside Lines Dial 9 Incoming Call Mode All...

Страница 32: ...Numbering Assigned Number is Physical Extension Number When You Reset The System To Default Values All features are reset to the factory default settings These will be the same as the values on your n...

Страница 33: ...urity reasons you do not want unauthorized people changing the system settings The default value of the password is 123456 To change the value 1 At the System Manager s extension lift the handset and...

Страница 34: ...l be for all features after you perform this command Resetting the system to default values allows you to start from a clean state when reprogramming the system after values have been changed 7873 To...

Страница 35: ...ed will work with the IPS Most Voice Mail units with analog interfaces will work but they may require some additional configuration 2 Which special feature do you want to allow the extension Call Hold...

Страница 36: ...are 00 to 15 for the IPS 416 and 00 to 07 for the IPS 308 However it may be more logical to give your lines different numbers e g ones that correspond to office or room numbers NOTE Even after you ass...

Страница 37: ...r the code for the phone type and features 0 ordinary phone with no special features 1 ordinary phone enable call hold retrieval 2 key telephone 3 key telephone enable call hold retrieval 4 ordinary p...

Страница 38: ...ge and Caller ID Enabling Automatic Exclusive Display of Outside Line Answering Caller ID Connection Machine Privilege Privilege 0 No No Yes 1 Yes No Yes 2 No Yes Yes 3 Yes Yes Yes 4 No No No 5 Yes No...

Страница 39: ...y location requiring a hands free intercom station In addition any ordinary phone can be used as a door phone When a person at the door phone goes off hook or presses the button on the BBS door phone...

Страница 40: ...nvoking the Call Follow Me command For instance a person at an extension in a hotel could accidentally cause calls meant for the Operator to be directed to them 7822 To disable the Call Follow Me func...

Страница 41: ...isturb mode or the Day Night setting could be changed When this new parameter is set dialing a 4 or a 5 without first dialing a digit will give an error tone Note that telephone sets with rotary dials...

Страница 42: ...Inward Station Access DISA Next you can decide if you want the IPS to automatically connect incoming calls to a recorded voice announcement which leads the caller through options for reaching individu...

Страница 43: ...ch will ring when an incoming call is detected You might also choose to define a second list of extensions which will ring when an incoming call is detected in the Night Mode The operation of an outsi...

Страница 44: ...usy A call parked at an extension will ring the Operator or a Rollover Extension as programmed by the System Manager if the extension at which the call is parked does not become available or if the ex...

Страница 45: ...nce there is a separate list for Day and Night operation a different Operator extension can be defined for each mode Entering The Standard Incoming List 730 or 790 1 In the programming mode enter 730...

Страница 46: ...the following table Extension Numbers in the Extension Numbers in the Standard Incoming List Standard Incoming List Day Mode Night Mode Enter 730 790 1st Operator 2nd 3rd 4th 5th 6th 7th 8th 9th 10th...

Страница 47: ...can ring at the same time Entering The Private Incoming List s 1 In the programming mode enter the code for the desired Private Incoming List 731 Outside Line 2 Day Mode List 732 Outside Line 3 Day Mo...

Страница 48: ...Incoming List If the Operator does not answer the call will start ringing at an available Rollover Extension Another typical configuration would be to put an answering machine or voice mail unit exte...

Страница 49: ...ide line configured as a Private Incoming Line Outside Line 2 Outside Line 3 Outside Line 4 Day Night Day Night Day Night Enter 731 791 732 792 733 793 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12...

Страница 50: ...ptionist operator Outside lines must have the Auto Attendant or DISA mode disabled for this feature to work Also your paging system must be plugged into paging system jack of the unit 7810 To enable a...

Страница 51: ...as to better understand its function If you choose to use the line so that calls must be answered by an extension before the outside line is seized then you will need to enter the code for No DISA 4 D...

Страница 52: ...ed FAX extension to allow the system to automatically direct an incoming fax when the fax tone is detected to an extension where a fax machine is connected The CO line must be in the DISA mode to allo...

Страница 53: ...ming mode lift the handset and dial 739 2 Enter the line number 1 to 4 For IPS 308 model 1 to 3 3 Enter the code for enabling the CO line and for Auto Attendant or DISA operation 0 No DISA 1 DISA in d...

Страница 54: ...rivate Incoming Line always 1 Standard Incoming Line in daytime Private Incoming Line at night 2 Standard Incoming Line at night Private Incoming Line in daytime 3 Standard Incoming Line always 6 Ente...

Страница 55: ...lar business hours Day Mode or after regular business hours Night Mode In the IPS there is only one Voice Announcement module and one circuit to collect the digits coming from the outside caller when...

Страница 56: ...on To send a fax press the start button on your fax machine at anytime If you are calling from a touch tone phone you may enter the extension number of your desired party at any time Press 2 to place...

Страница 57: ...he programming mode lift the handset enter 7807 Pause for confirmation tone Setting The Length Of The DISA Input Time The length of the Voice Announcement recording is fixed at 20 seconds The length o...

Страница 58: ...group if the outside line is configured to be a Private Incoming Line or it will ring as a Standard Incoming Line if it is configured If the DISA call is directed to an extension which does not answe...

Страница 59: ...etting here will cause these calls to ring extension s according to that definition If the outside line is configured as a Private Incoming Line the Operator setting will cause these calls to ring at...

Страница 60: ...ot have an available FAX extension to which it can be transferred 7858 To allow a fax detected on an outside line to ring at a FAX extension assigned to a different outside line In the programming mod...

Страница 61: ...d create an Outgoing Call Group which contains the preferred outside line first with other lines also available If you have an outside line dedicated solely for the use of the fax machine and you do n...

Страница 62: ...4 Hang up Hanging up is necessary if fewer than 4 outside lines were entered Defining Outgoing Call Groups You can define up to 4 Outgoing Call Groups Each group can include from none to 4 3 for IPS...

Страница 63: ...outside phone line s the extension can use Any number of extensions can be assigned to a given group This command must be repeated separately for each extension You could assign an extension to an Out...

Страница 64: ...digit must be entered within 15 seconds to continue the call This will prevent the situation where the incoming caller hangs up and the system is connected to the CO line indefinitely In all cases the...

Страница 65: ...must be enabled by the System Manager to allow an incoming caller to enter a password and be connected to a different CO line to make an outgoing call Entering The DOSA Password The DOSA password must...

Страница 66: ...2 Hunt Group 3 dial 133 dial 3 Hunt Group 4 dial 144 dial 4 Hunt Group 5 dial 155 dial 5 If an extension in a Hunt Group desires not to receive calls temporarily then they may forward their calls to...

Страница 67: ...of the Hunt Group Lists be filled This would prevent an incoming caller from accessing a vacant group if they dialed the wrong Hunt Group number If only using two groups then it may be best that the o...

Страница 68: ...n modes In the programming mode enter 7827 Pause for the confirmation tone 7827 If this automatic switching option is desired the System Manager would need to inform the daytime operator of feature co...

Страница 69: ...Hang up or continue programming If Automatic Day Night Switching is enabled the IPS will automatically determine upon power up or Switching time changes whether it should be in the Day or Night mode...

Страница 70: ...an ordinary phone and will receive each entire digit and then output digit pulses onto the outside line If the phone is sending DTMF digits the IPS will receive the DTMF digits and send dial pulses to...

Страница 71: ...f beeps then the system dial tone to indicate that the call has been disconnected If you are being inappropriately disconnected from outside calls disable both of these parameters 7844 To enable Polar...

Страница 72: ...ity Reversal and the Clear Forwarding signals the system software will look only for the Polarity Reversal signal Metering Pulse Detection Some Central Office switches send 12 KHz or 16 KHz metering p...

Страница 73: ...coming call This information will be output on the RS232C port of the system to a computer equipped with appropriate translation and display software The RS232C port must be in the Features Mode to al...

Страница 74: ...eep a Caller ID history in memory See Programming The Extensions page 32 IVT 16 key telephones which are not given this privilege will still be able to display the Caller ID information for any call w...

Страница 75: ...hone which is busy if Rollover on Intercom Calls is set An intercom call was attempted to an extension connected to a busy key telephone or to any phone which does not answer within five rings if Roll...

Страница 76: ...he longest possible ringing signal This can be done by attaching a single line telephone to the answering machine extension and dialing 4711 at the IPS dial tone Rollover Of Intercom Calls You can spe...

Страница 77: ...ension lift the handset and enter 7805 Pause for confirmation tone 7805 Voice Mail Unit Interface A Voice Mail unit can be attached to the Rollover Extension s of your IPS system It will have a voice...

Страница 78: ...se a 4 digit to be sent to the Rollover Extension A call intended for extension 100 would cause a 0 digit to be sent to the Rollover Extension A call intended for extension 110 would also cause a 0 di...

Страница 79: ...n store up to three call barring Allow Tables and three Disallow Tables For most offices one Disallow Table or one per call group is sufficient But if you want to have a wide variety of restriction op...

Страница 80: ...es Each table has 10 slots numbered 0 to 9 Each slot stores one phone number or prefix See the sample table on following page You must program all 10 slots for the table to work If a slot is to be lef...

Страница 81: ...s is the step that bars specific extensions from calling the numbers on the table s Any extension can be assigned to one or more tables Extensions you do not wish to bar can be left unassigned 1 In th...

Страница 82: ...igit password This feature would most likely be used if a manager needs to make restricted calls from any telephone in the system It is also possible to restrict all extensions and this requires passw...

Страница 83: ...sword must be entered to remove the extension from the restricted mode This password is entered by dialing 50 followed by the 6 digit password which they have previously set The individual extension p...

Страница 84: ...d dial number From a key telephone you can press the MEM button followed by the 2 digit speed dial number Record your speed dial number assignments on the following page You may want to provide everyo...

Страница 85: ...nt Speed Dial Assignment 06 29 07 30 08 31 09 32 10 33 11 34 12 35 13 36 14 37 15 38 16 39 17 40 18 41 19 42 20 43 21 44 22 45 23 46 24 47 25 48 26 49 27 50 28 Assigning Speed Dial Numbers Chapter 3 F...

Страница 86: ...t a dial tone is present from the Central Office before a speed dial or redial operation will start sending the digits to the Central Office When this command is disabled default condition the IPS wil...

Страница 87: ...on your system allows it to correctly record the date and time when calls are made This is necessary for accurate outgoing call records 1 In the programming mode lift the handset and enter 729 2 Enter...

Страница 88: ...mple 2 00 pm in the 12 hour mode would correspond to 14 00 in the 24 hour mode To display the time in the 12 hour mode In the programming mode lift the handset and enter 7836 To display the time in th...

Страница 89: ...ture How To Output The Outgoing Call Records The IPS can connect to a computer or printer via the RS232C port The Outgoing Call Records can be output to the RS232C port in a variety of ways Output The...

Страница 90: ...llowed by the confirmation tone Hang up or continue with programming 742 Clearing The Call History Memory The Call History Memory has room for about 120 records Once the memory is full no new records...

Страница 91: ...atic Call History Retrieval Program The IPS allows an external computer program to retrieve the call records stored in Call History memory to send commands to the IPS via the RS232C port This feature...

Страница 92: ...er dialed duration of call and the number of metering pulses The short format organizes the same data in a comma delimited format so that it can be ready by call accounting software packages The recor...

Страница 93: ...enu and select Communications Verify that the communication settings are as follows Change settings to match if necessary Baud Rate 9600 Data Bits 8 Parity None Stop Bits 1 Flow Control None Connector...

Страница 94: ...ion to the computer An application on the computer can collect the information into a data base and generate useful reports see Caller ID page 68 Computer Aided Telephony CAT Interface On IPS units eq...

Страница 95: ...am to communicate with the IPS This mode must also be set for the CAT version of the IPS software to function The Features Mode is enabled to allow it to 1 output the Call History information 2 output...

Страница 96: ...ased IPS Configuration Program to connect to the remote IPS In this configuration mode the resources required for answering calls in the DISA mode will be in use Therefore all incoming calls will be a...

Страница 97: ...rt DISA Digits To The CAT Application The CAT software can be configured to send a message to the CAT application as each digit is entered by an incoming caller to an outside line configured to operat...

Страница 98: ...rs requires that each setting be entered in the order shown If you are modifying only a few of the settings in the list you should enter the default value shown with an for other parameters which you...

Страница 99: ...essed for less than this amount of time the system recognizes it as a dial pulse and not as a switch hook or flash The 200 ms and 300 ms entries have been included because some phone instruments do no...

Страница 100: ...hold or to ring the Operator or a Rollover Extension if the extension which placed the call on hold is not available Outside Line Guard Time Once an outside call is complete i e one of the parties han...

Страница 101: ...iseconds 1 56 milliseconds 2 64 milliseconds 3 72 milliseconds 4 80 milliseconds 5 88 milliseconds 6 96 milliseconds 7 104 milliseconds 8 112 milliseconds 9 120 milliseconds Pulse Dialing Timing These...

Страница 102: ...milliseconds 1 64 milliseconds 2 72 milliseconds 3 80 milliseconds 4 88 milliseconds 5 96 milliseconds 6 104 milliseconds 7 112 milliseconds 8 120 milliseconds 9 128 milliseconds 10 Enter the tone DT...

Страница 103: ...480 milliseconds 5 576 milliseconds 6 672 milliseconds 7 768 milliseconds 8 864 milliseconds 9 960 milliseconds Rollover On Standard Incoming Calls Timing For incoming calls to outside lines operating...

Страница 104: ...for too long and then does not answer after the IPS calls back the call will be transferred to the Operator or Rollover Extension after this amount of time If a call is transferred to an extension and...

Страница 105: ...nds 7 864 milliseconds 8 960 milliseconds 9 1056 milliseconds Speed Dialing Delay Time The IPS will pause for this amount of time after connecting to an outside line to dial a speed dial number or to...

Страница 106: ...side call is parked at another extension this setting determines the amount of time the IPS will wait for the parked extension to become available before the IPS attempts to ring the Operator or a Rol...

Страница 107: ...103 IPS System Used With Chapter 4 Ordinary Telephones...

Страница 108: ...atures you prefer Suggestions for Users Take 20 minutes to read through the whole section Try out each of the features discussed Practise using common features such as Hold and Transfer This will help...

Страница 109: ...ossible for the system to be configured by the System Manager so that you are connected to an outside line and receive CO dial tone when you go off hook In this case you must perform a switch hook to...

Страница 110: ...n Extension If you received a busy tone after trying to call a certain extension you may use this feature to be connected to that extension as soon as it becomes available To Camp On a busy extension...

Страница 111: ...ng If your extension is part of a Hunt Group you may desire to temporarily stop receiving calls directed to you If so you should invoke the Do Not Disturb mode see page 120 or forward your calls to an...

Страница 112: ...e line that opens up 2 1 Switch hook You will hear a triple beep 2 Press 2 You will hear another triple beep Hang up When an outside line becomes free your phone will double ring Pick up the handset Y...

Страница 113: ...Put A Call On Hold Outside calls can be put on hold but not for intercom calls 8 1 While on the line switch hook You will hear a triple beep 2 Press 8 You will hear another triple beep The call is no...

Страница 114: ...d press 8 If your extension has only placed one outside line on hold then you will be connected to that line 8 Retrieving Multiple Calls On Hold If your extension has placed more than one call on hold...

Страница 115: ...Have Multiple Calls On Hold 48 1 After dialing 48 you will hear a triple beep 2 Press the digit that represents the order in which the incoming or outgoing call accessed the system 1 Least time in th...

Страница 116: ...page 113 3 Error Tone This indicates an attempt to call a non existent extension or an extension that is in the Do Not Disturb mode See Transferring To An Unavailable Extension page 114 Transferring T...

Страница 117: ...to the outside caller Switch hook wait for a triple beep then perform another switch hook 2 Transfer to a different extension Switch hook wait for a triple beep then dial the desired 3 digit extensio...

Страница 118: ...ion number If desired you can transfer the caller to the Operator or your Voice Mail unit Conference Calling These features can be used while on an outside call 1 Outside Line 2 Extensions To conferen...

Страница 119: ...9 to get an outside line 0 if set by the System Manager then dial the desired phone number When the party answers you have the opportunity to announce the call and speak without the first outside lin...

Страница 120: ...l hear a triple beep The phone will emit a short ring as a reminder for you that the call forwarding mode is still enabled if someone tries to intercom your extension To cancel call forwarding At your...

Страница 121: ...calls you may go to any extension that is restricted and make an outgoing call by entering a password if provided by the System Manager The Call Barring Override feature temporarily deactivates call...

Страница 122: ...dial 59 You will hear a triple beep Restore extension to original setting 1 Lift your handset and dial 50 You will hear a triple beep 2 Enter your 6 digit password You will hear a triple beep If the p...

Страница 123: ...the assignment of key telephones or door phones into the Paging Groups 1 and 2 411 412 To turn on the Message Light Command 1 Lift your handset and dial 54 2 Enter the desired 3 digit extension numbe...

Страница 124: ...ne To turn off the Message Light Command 1 Lift your handset and dial 55 2 Enter the desired 3 digit extension number You will hear a triple beep 55 To activate 1 Lift your handset and enter 51 You wi...

Страница 125: ...hort tone To set an alarm for a specific time 1 Lift your handset and enter 45 2 Enter two digits for the hour Use a 24 hour clock i e 2 a m 02 2 p m 14 midnight 00 noon 12 3 Enter two digits for the...

Страница 126: ...arm feature may have been disabled by the System Manager for certain extensions 49 Speed Dial Numbers Speed Dial Numbers System Your System Manager may have preset up to 45 speed dial numbers These ar...

Страница 127: ...2 For each speed dial number enter the corresponding 2 digit programming code 2 Enter the phone number you want to store Hang up Repeat steps for other codes You may insert a two second pause by perfo...

Страница 128: ...o allow you to distinguish internal calls from outside calls You may change one or both patterns Four ring patterns are available To program a distinctive ring 1 Lift your handset and enter 47 2 Inter...

Страница 129: ...ion is free Heard only when Camp On feature is set Short ring A call has been forwarded to another phone Long ring Internal call default setting Short ring long ring External call default setting Long...

Страница 130: ...or 160 ms off for 160 ms This tone is generated when in many places when a phone dials an incorrect digit or tries to access an invalid extension or other resource It is also present during a CO call...

Страница 131: ...calls while C sets the ring type 1 to 4 for external CO calls 111 48 n Retrieve a CO call placed on hold by another extension 122 49 Start the Emergency Alarm signal to all extensions 117 40 nnnnnn En...

Страница 132: ...129 IPS System Used With Chapter 5 IVT 16 Key Telephone...

Страница 133: ...16N plus LCD display are capable of displaying system status messages as well as incoming Caller ID messages and storage for previous Caller ID messages One person in your office should be designated...

Страница 134: ...ould need to perform a switch hook to get intercom dial tone or to use some of the key telephone features Before going through the features of this Chapter lift your handset to see which of these two...

Страница 135: ...MP PARK Camp on busy extension and CO lines Park CO calls at busy extensions 5 AUTO ANS Automatically answers intercom calls via speaker phone 6 TONE PULSE Switch between tone DTMF and pulse rotary di...

Страница 136: ...will provide you with a brief description of each feature button function that is on your key telephone A more detailed description of their use will be covered in this user guide as you read and appl...

Страница 137: ...nsfer an outside line It also provides a visual indication to see if extensions are busy or not Buttons 108 to 115 can alternatively be used for speed dial numbers The following list will show the pat...

Страница 138: ...itate a speaker phone like conversation but without the usual inconvenience where the speaker cuts out when the microphone is active This is useful when only one person is talking but others are liste...

Страница 139: ...e Display After the Initialization Display and whenever the phone is inactive the LCD will display the following message I n i t i a l i z e d E x t n 1 0 3 I V T 1 6 V e r s i o n 4 2 F r i N i g h t...

Страница 140: ...l Information The IVT 16 key telephone can provide a great deal of information about the calls being made from the IPS system Incoming Caller ID Message A Caller ID message from the Central Office can...

Страница 141: ...tension If an incoming DISA Direct Inward StationAccess orAuto Attendant call is trying to ring at this extension and the Caller ID information is available for that call the display will look like If...

Страница 142: ...coming call and the Caller ID information was available for that call the display will look like If the parked call is an outgoing call or an incoming call for which Caller ID information was not avai...

Страница 143: ...e call is attached Reviewing The Caller ID History With the model IVT 16D key telephone you can keep pressing the Caller ID S button after viewing the currently active CO lines to review previously re...

Страница 144: ...e message which displays on your phone during idle conditions You might want to display your company name or the extension number Caller ID template You can control the display of the Caller ID phone...

Страница 145: ...t setting is 1 The LCD display will show The number after Ringer Volume will indicate the currently selected value Press the MUTE key to increment to the next ringer type Press the DND FWD key to decr...

Страница 146: ...ough 8 for LCD contrast The default setting is 4 The LCD display will show The number after LCD Contrast will indicate the currently selected value Press the MUTE key to increment the value or the DND...

Страница 147: ...space Caller ID Template Selection For IPS units equipped with Caller ID you can place dashes in the display of the telephone number You may want to display dashes to separate groups of digits to make...

Страница 148: ...Pressing the ALARM key followed by a 4 digit time entry in the 24 hour mode will set an alarm for this extension When the time is reached the key telephone will sound an alert tone See Alarm Clock pa...

Страница 149: ...the light associated with extension 106 to indicate that the key is a special function key The light associated with extension 107 will be lit to indicate that the key is programmed as a speed dial nu...

Страница 150: ...at the LED indications of the DSS you can see if an extension is busy red If so you may use this feature to be connected to that extension as soon as it becomes available To Camp On a busy extension...

Страница 151: ...g calls directed to you If so you should invoke the Do Not Disturb mode See Do Not Disturb page 120 To pick up an Intercom call ringing at another extension Lift the handset press 3 then answer as usu...

Страница 152: ...or confirmation tone hang up When the selected CO line becomes free you will receive a reminder tone and your extension s LED will turn on If you go off hook within 15 seconds you will automatically b...

Страница 153: ...hone within 20 seconds the call will forward to the Operator or Voice Mail unit Retrieving A Call On Hold To retrieve a call that was placed on hold Lift the handset press the CO line button of the ca...

Страница 154: ...usy You can choose 1 or 2 ways Call Park 1 Press the DSS button of the extension that is busy 2 Press the CAMP PARK button then hang up The person at the busy extension will hear a quadruple beep indi...

Страница 155: ...il unit Conference Calling 1 Outside Line 2 Extensions To conference in another extension 1 While on line press the desired extension s DSS button This will place the outside call on hold When the per...

Страница 156: ...nity to announce the call and speak without the first outside line hearing 3 Press the CONF button again You are now in conference mode All three parties can speak together The DND FWD lamp at the bot...

Страница 157: ...en disabled by the System Manager 43 53 Call Barring Override System If you are allowed to make unrestricted calls you may go to any extension that is restricted and make an outgoing call by entering...

Страница 158: ...a triple beep Restore extension to original settings 1 Lift the handset and enter 50 2 Enter your 6 digit password The default setting of the password is 111111 You will hear a triple beep if the pass...

Страница 159: ...ce External Paging and Page Group 1 Lift the handset and enter 411 then voice announce Page Group 2 Lift the handset and enter 412 then voice announce 410 411 412 Message Lamp Waiting Any key telephon...

Страница 160: ...s and intercom calls from ringing at your extension This is useful when holding a meeting in your office The caller will get an Error tone To activate Lift the handset press the DND FWD button Hang up...

Страница 161: ...ng up To cancel a pending alarm Lift the handset enter 46 You will hear triple beep 45 46 Emergency Alarm This feature is for emergency use only When it is activated each extension will ring repeatedl...

Страница 162: ...Speed Dial Numbers In addition each extension can store up to 4 personal speed dial numbers Codes from 01 to 04 are available for this purpose To set personal numbers 1 Lift the handset and press the...

Страница 163: ...rsonal speed dial code MEM Codes For Personal Speed Dial Numbers Speed Dial Code Number Person Assigned Programming Code 01 51 02 52 03 53 04 54 Tip Photocopy the above chart and keep it by your phone...

Страница 164: ...he error tone is on for 160 ms off for 160 ms This tone is generated when in many places when a phone dials an incorrect digit or tries to access an invalid extension or other resource It is also pres...

Страница 165: ...this extension Clear Follow Me 154 40 nnnnnn Enter the 6 digit Call Unbarring Password 155 59 Force this extension to use the restricted calling list 155 50 nnnnnn The correct password nnnnnn will ca...

Страница 166: ...163 Manufactured Distributed by BBS Access Pte Ltd 10 Tannery Lane BBS Building Singapore 347773 Tel 65 6559 8500 Fax 65 6559 8560 www bbs com sg...

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