Creating Room Mailboxes
51
ACR-5100 Acendo Core Administrators Guide
Creating Room Mailboxes
Overview
Exchange 2013, 2016 and Office 365 use
Room Mailboxes
to manage meeting room schedules. Each location (meeting room) that
will synchronize with the Microsoft scheduling application (Exchange / Office 365) must be represented by a Room Mailbox.
NOTE:
Appropriate administrator access is required to perform these tasks.
Creating a New Room Mailbox: Exchange 2013 and Exchange 2016
1.
Log in to the exchange Admin Center (EAC):
https://<ip address of Exchange server>/ecp
- or -
https://<host name of Exchange server>/ecp
a.
Provide your credentials to log into Exchange.
b.
The Exchange Admin Center opens in your browser window.
2.
Under
Recipients
, select
Resources
.
3.
In the
Resources
page toolbar, click the
Add (+)
button then select
Room mailbox
to open the
New Room Mailbox
dialog.
4.
Fill in the fields, and click
Save
to create the new mailbox and close the
New Room Mailbox
dialog.
NOTE:
The only required fields in this dialog are Room name and Email address.
The new room should now be included in the list of Resources (on the
Resources
page).
5.
Select the new mailbox and click
Edit
to open the
Room Mailbox
dialog. Use the options in this dialog to configure the new
room mailbox.
6.
Select
Booking Delegates
.
7.
Under
Booking requests
, verify that
Accept or decline booking automatically
is selected (the default setting).
8.
Click
Save
to save changes and close the
New Room Mailbox
dialog.
Repeat this process for each RMS Location that will synchronize with RMS.
Additional Documentation
For more detailed information on creating a room mailbox, creating a room list and changing room mailbox properties in Exchange
2013, refer to the Microsoft
®
article "
Create and manage room mailboxes
":
http://technet.microsoft.com/en-us/library/jj215781%28v=exchg.150%29.aspx
For more detailed information on creating a room mailbox, creating a room list and changing room mailbox properties in Exchange
2016, refer to the Microsoft
®
article "
Create and manage room mailboxes
":
https://technet.microsoft.com/en-us/library/jj215781(v=exchg.160).aspx
NOTE:
These articles also provide instructions on using the Exchange Management Shell to create room mailboxes and room lists.
Creating a New Room Mailbox: Office 365
1.
Log in to the Exchange Admin Center (EAC):
https://outlook.office365.com/ecp/
a.
Provide your credentials to log into Office 365.
b.
The Exchange Admin Center opens in your browser window.
2.
Under
Recipients
, select
Resources
.
3.
In the
Resources
page toolbar, click the
Add (+)
button to open the
New Room Mailbox
dialog.
4.
Fill in the fields, and click
Save
to create the new mailbox and close the
New Room Mailbox
dialog.
NOTE:
The only required fields in this dialog are Room name and Email address.
The new room should now be included in the list of Resources (on the
Resources
page).
5.
Select the new mailbox and click
Edit
to open the
Room Mailbox
dialog. Use the options in this dialog to configure the new
room mailbox.
6.
Select
Booking Delegates
.
7.
Under
Booking requests
, verify that
Accept or decline booking automatically
is selected (the default setting).
8.
Click
Save
to save changes and close the
New Room Mailbox
dialog.
Repeat this process for each RMS Location that will synchronize with RMS.
Additional Documentation
For more detailed information on creating a room mailbox, creating a room list and changing room mailbox properties in Office 365,
refer to the Microsoft
®
article "
Create and manage room mailboxes
":
http://technet.microsoft.com/en-us/library/jj215781%28v=exchg.150%29.aspx
Note that this article also provides instructions on using the Exchange Management Shell to create room mailboxes and room
lists.
