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System Administrator Manual

Xerox WorkCentre 7675, System Administrator Manual

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From a desktop e-mail client, send a test e-mail to the new e-mail account created on the SMTP server for
the machine. Log in to the mail server with the new account name and password to verify that the e-mail
was received at the server.

Tip: A webmail application makes a convenient tool to use to log in to the mail server to check for the
receipt of e-mail.

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Summary of Contents for WorkCentre 7675

Page 1: ...System Administrator s Guide WorkCentre 7655 7665 7675...

Page 2: ...erWriter and Macintosh are trademarks of Apple Computer Inc PCL and HP GL are registered trademarks of Hewlett Packard Corporation WinZip is a registered trademark of Nico Mak Computing Incorporated D...

Page 3: ...Network Connectivity 11 Ethernet Configuration 12 Ethernet Cable 12 To Change the Ethernet Speed if needed 13 USB Printing 14 Information Checklist 14 Enable the USB Port 14 Parallel Port Printing 15...

Page 4: ...b Management 29 Cloning 30 The Banner Sheet 31 Saving and Reprinting Jobs 32 Enabling the feature at a TCP IP Networked Workstation 32 Backup Saved Jobs 32 Restore Saved Jobs 33 Online Offline 34 Audi...

Page 5: ...0 Printing using LPR CRTOUTQ 85 Printer Drivers 87 Microsoft Windows 2000 Professional 90 Microsoft Windows XP 94 Apple Macintosh 98 Instructions for 9 x 99 Instructions for 10 x OS X 100 Windows XP 2...

Page 6: ...icate 133 IP Sec 134 To enable IP Sec 134 Shared Secret Setup 134 Trusted Certificate Authorities 135 Options 136 Xerox Extensible Interface Program 136 Overview 136 Enable XEIP 137 Network Scanning 1...

Page 7: ...ddress Book LDAP 181 Addressing Public Address Book 184 Server Fax 186 Overview 186 Enable Server Fax 188 Configure a Server Fax Filing Location Repository 189 Configure a Fax Repository using FTP 190...

Page 8: ...23 Overview 223 Enable the USB Port 224 Install and Configure Printer Drivers 225 Annotation Bates Stamping 226 Overview 226 Configuring Bates Stamp Settings 226 Xerox Standard Accounting 227 Overview...

Page 9: ...information provided on The Welcome Page and Install Wizards in the Power Cable topic of the Physical Connection section of this guide This section also points to instructions for printer connection...

Page 10: ...routers that can supply the network layer configuration parameters See Configure protocols with Internet Services below h Power the system Off and observe the network activity light on the Controller...

Page 11: ...in this guide Security Note This device offers enhanced security For information refer to the Security and Authentication sections Install Printer Drivers Refer to the Printer Drivers section of this...

Page 12: ...n Power Cable Ensure the machine is connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet Power On the Machine The Power On button is located on the...

Page 13: ...configuring protocols and optional services A Cloning File button on the Welcome Page lets you copy configuration settings from a compatible Xerox system and apply them to this system To stop showing...

Page 14: ...connect the other end of the cable to a live network drop 3 Turn on the machine by pressing the Power On button The Ethernet Interface is set to auto detect the speed of your network The device suppor...

Page 15: ...r Rated Speed 8 Click Apply 9 When you see the window that says that the properties have been successfully modified select the Status tab and click Reboot Machine 10 When the machine has re booted ver...

Page 16: ...f the machine in the Address bar and press Enter 4 Select the Properties tab 5 Enter the Administrator User name and password if prompted The default is admin and 1111 6 Select Connectivity 7 Select P...

Page 17: ...lication enter the TCP IP address of the machine in the Address bar and press Enter 4 Select the Properties tab 5 Enter the Administrator User name and password if prompted The default is admin and 11...

Page 18: ...nter the TCP IP address of the machine in the Address or Location field Press Enter 2 Click the Properties tab 3 Enter the Administrator User name and password if prompted The default is admin and 111...

Page 19: ...he TCP IP address of the machine in the Address or Location field Press Enter 2 Click the Properties tab 3 Enter the Administrator User name and password if prompted The default is admin and 1111 4 Cl...

Page 20: ...to purchase a network controller if you wish to connect your machine over the network At the Machine 1 Press the Machine Status button 2 Touch the Print Reports button 3 Touch the Configuration Report...

Page 21: ...t in the upper right corner of the Internet Services screen Xerox recommends that you change the Administrator password immediately after machine installation A password of at least 9 characters in le...

Page 22: ...ots of repetitive data such as is the case with text and monochrome images LZW has long been associated with TIFF and GIF images This compression algorithm was widely used in Adobe Photoshop until ver...

Page 23: ...s a very small black and white file size with fast viewing performance This compression format requires Acrobat 5 with PDF version 1 4 or greater XPS Settings XPS is Microsoft s new electronic paper f...

Page 24: ...ons for Internet Fax Internet Services is a series of web pages hosted on the embedded HTTP server of the machine allowing configuration of services and settings using a web browser NOTE XPS is not an...

Page 25: ...rator name and password The default is admin and 1111 4 Click Services 5 Select Network Scanning E mail or Internet Fax 6 For Network Scanning select Default Template then the Edit button for Filing O...

Page 26: ...ow will appear Click OK if you wish to send a test e mail to the Alert Notification recipient s or Cancel to return to the Alert Notification page To Assign Notification Alerts to a Group 1 Scroll dow...

Page 27: ...ill display the machine Home Page 2 Click the Properties tab 3 Enter the Administrator User name and password if prompted The default is admin and 1111 4 Click the symbol to the left of General Setup...

Page 28: ...or Location field and press Enter Your Browser will display the machine Home Page 2 Click the Properties tab 3 Enter the Administrator User name and password if prompted The default is admin and 1111...

Page 29: ...tion 1 Open your Web Browser and enter the TCP IP address of the machine in the Address or Location field and press Enter Your Browser will display the machine Home Page 2 Click the Status tab 3 Selec...

Page 30: ...s SMart eSolutions Information 1 Open your Web Browser and enter the TCP IP address of the machine in the Address or Location field and press Enter Your Browser will display the machine Home Page 2 Cl...

Page 31: ...e TCP IP address of the machine in the Address or Location field Press Enter 2 Click the Properties tab 3 Enter the Administrator User name and password if prompted The default is admin and 1111 4 Cli...

Page 32: ...ware version To verify the software version 1 Open your web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter 2 Click the Properties tab 3 Enter the Admi...

Page 33: ...instructions describe how to disable the banner sheet from the machine At the Machine 1 Press the Log In Out button to enter the Tools pathway 2 On the keypad enter admin then 1111 or the current pass...

Page 34: ...Retain All Jobs will retain all saved jobs currently on the system Alternatively Delete All Jobs will delete all saved jobs currently on the system Backup Saved Jobs 1 Select Backup Jobs to back up s...

Page 35: ...4 Specify the IP address or host name of the repository 5 For Document Path specify the path to the file repository 6 For File Name type the file name for the backup to restore This name will be appen...

Page 36: ...when finished 3 Touch Machine Status then the Tools tab 4 Touch Connectivity and Network Setup 5 Touch General then touch Online Offline 6 To stop the machine receiving or sending jobs over the networ...

Page 37: ...Refer to the Network Accounting topic in the Options section of this guide for further information For detailed instructions on how to set up the Internal Auditron refer to the Training and Informatio...

Page 38: ...liary Access as the Accounting Mode from the Tools menu of the machine The menu path to follow at the machine is 1 Press the Log In Out button 2 Log into the machine as admin with a default password o...

Page 39: ...name and password The default is admin and 1111 Click OK 7 Check the Enable box to enable the protocol 8 To edit SNMP properties click Edit 9 Enter a name up to 256 characters for the GET Community N...

Page 40: ...e machine in the Address or Location field Press Enter 2 Click the Properties tab 3 Enter the Administrator User name and password if prompted The default is admin and 1111 4 Click the symbol to the l...

Page 41: ...the upgrade has completed and the machine has rebooted The upgrade should take no longer than 15 minutes 21 Once the machine has completed the upgrade it will reboot automatically The configuration re...

Page 42: ...e Properties tab c Enter the Administrator User name and password if prompted The default is admin and 1111 d Click the symbol to the left of General Setup e Click Configuration f Scroll down to Print...

Page 43: ...section 20 If Daily has been selected enter the required time for the upgrade to be performed 21 Enter the IP address of the server where the software upgrade file obtained earlier is located in the...

Page 44: ...Frame Type from the pull down list 10 Type a polling rate for the print server in Queue Poll Interval 1 240 seconds The default is 5 11 Enter the Print Server Name The default name is XRX_MAC address...

Page 45: ...rint Services NDPS Novell Enterprise Print Services NEPS are products built on Novell s printing architecture that allow administrators to take advantage of built in printer intelligence to centrally...

Page 46: ...OS IP LPR LPD FTP SNMP and Raw TCP IP printing If TCP IP is disabled Internet Services will not be available until TCP IP is enabled from the control panel of the machine If you change the IP address...

Page 47: ...ional DNS server Supporting LPR Printing 1 Select LPR LPD in the directory tree 2 Check the Enabled box to enable LPR LPD Configure SLP if needed to support CUPS Mac OS and NetWare 1 Select SLP in the...

Page 48: ...eft of Connectivity 5 Click the symbol to the left of Protocols 6 Select Raw TCP IP Printing in the directory tree 7 Ensure the Enabled box is checked to enable Raw TCP IP Printing 8 Leave the TCP Por...

Page 49: ...ide Enable Port 9100 as additional support for HTTP IPP printing 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter 2 Click the Properties...

Page 50: ...he report did not print refer to the Configuration Report topic in the General Setup section of this guide 15 Review the settings for Raw TCP IP Printing under the heading TCP IP Settings These settin...

Page 51: ...your network WINS or DNS 27 Click Next 28 Select Have Disk and browse to the location of the printer driver INF 29 Click OK to install the printer driver 30 Select the Printer Model and Click Next 31...

Page 52: ...n Timeout in the available box The range is 1 32767 seconds 10 Enter the workgroup name in the Workgroup box 11 Enter the SMB Host Name and type a descriptive comment in SMB Host Name Comment optional...

Page 53: ...any README file contained with the printer drivers Enabling AppleTalk on the device 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter 2...

Page 54: ...Places 19 Select Properties 20 Right mouse click on the network connection you want to configure AppleTalk on and then click Properties The Connection Properties dialog box opens 21 On the General ta...

Page 55: ...CD into your CD drive 31 Click Browse and locate the CD drive 32 Locate the folder containing printer drivers on the CD and select the required Windows 2000 printer driver 33 Select Open 34 Select Ope...

Page 56: ...S IP LPR LPD FTP SNMP and Raw TCP IP printing If TCP IP is disabled Internet Services will not be available until TCP IP is enabled from the control panel of the machine If you change the IP address y...

Page 57: ...ional DNS server Supporting LPR Printing 1 Select LPR LPD in the directory tree 2 Check the Enabled box to enable LPR LPD Configure SLP if needed to support CUPS Mac OS and NetWare 1 Select SLP in the...

Page 58: ...eft of Connectivity 5 Click the symbol to the left of Protocols 6 Select Raw TCP IP Printing in the directory tree 7 Ensure the Enabled box is checked to enable Raw TCP IP Printing 8 Leave the TCP Por...

Page 59: ...le Port 9100 as additional support for HTTP IPP printing 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter 2 Click the Properties tab 3 E...

Page 60: ...ot print refer to the Configuration Report topic in the General Setup section of this guide and follow the steps provided 16 Review the settings for Raw TCP IP Printing under the heading TCP IP Settin...

Page 61: ...by your network WINS or DNS 28 Click Next 29 Select Have Disk and browse to the location of the printer driver INF 30 Click OK to install the printer driver 31 Select the Printer Model and Click Next...

Page 62: ...ion Timeout in the available box The range is 1 32767 seconds 11 Enter the workgroup name in the Workgroup box 12 Enter the SMB Host Name and type a descriptive comment in SMB Host Name Comment option...

Page 63: ...ny README file contained with the printer drivers Enabling AppleTalk on the device 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter 2 Cl...

Page 64: ...k Places 19 Select Properties 20 Right mouse click on the network connection you want to configure AppleTalk on and then click Properties The Connection Properties dialog box opens 21 On the General t...

Page 65: ...ivers CD into your CD drive 31 Click Browse and locate the CD drive 32 Locate the folder containing printer drivers on the CD and select the required printer driver 33 Select Open 34 Select Open again...

Page 66: ...Fax Drivers CD delivered with your machine Review any README file contained with the printer drivers Enabling AppleTalk on the device 1 Open your Web browser and enter the TCP IP address of the machi...

Page 67: ...n Report 16 Touch Print Selected Report 17 Touch Close Install the Print Driver Refer to the Print and Fax Drivers Guide for Macintosh on the CentreWare Print and Fax Drivers CD for detailed instructi...

Page 68: ...K 16 Click OK and close the Chooser 17 Print a document from an application to verify that the printer is installed correctly Instructions for 10 x OS X 1 Double click to open the folder containing th...

Page 69: ...ment from an application to verify that the printer is installed correctly View the Macintosh Printer Utility on the CentreWare Print and Fax Drivers CD CentreWare is a suite of applications used for...

Page 70: ...ntained with the printer drivers Enabling TCP IP on the device 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter 2 Click the Properties t...

Page 71: ...the options to create a desktop printer using LPR printing 3 Click OK 4 A dialog appears that allows you to confirm or change the LPR printer selection Click Change 5 Enter the domain name or IP addr...

Page 72: ...vers CD 5 Double click to open the folder containing the drivers for version 10 x 6 Double click to open the machine model dmg file 7 Double click to open the machine model pkg file 8 The Welcome to t...

Page 73: ...at the printer is installed correctly View the Macintosh Printer Utility on the CentreWare Print and Fax Drivers CD CentreWare is a suite of applications used for installing maintaining and using the...

Page 74: ...e The configuration report will print Verify the addresses detailed under TCP IP Settings If the TCP IP Settings are incorrectly configured refer to the Read Me topic of this guide for the path to TCP...

Page 75: ...ter form 10 Select File Exit 11 Select File Exit Sam 12 Type exit to exit super user mode 13 Test the queue created Type the command lp d queuename etc hosts tty Method 1 Type su to become super user...

Page 76: ...int Reports button 4 Touch Configuration Report touch Print Selected Report then touch Close The configuration report will print Verify the addresses detailed under TCP IP Settings If the TCP IP Setti...

Page 77: ...n p queuename s hostname lp to modify the remote queuename 9 Type exit to exit the Bourne shell and exit to exit super user mode 10 Test the queue created Type the command lp d queuename etc hosts tty...

Page 78: ...Close The configuration report will print Verify the addresses detailed under TCP IP Settings If the TCP IP Settings are incorrectly configured refer to the Read Me topic of this guide for the path t...

Page 79: ...Select Host Exit 7 Select File Close this directory 8 Select File Close this directory 9 Click Save at the warning confirmation window 10 Type exit to log out of root account 11 Open Unix Window tty...

Page 80: ...lease ensure that you have performed the following critical steps 1 TCP IP and HTTP which supports IPP should have been initially configured per the Introduction Read Me of this guide If necessary ref...

Page 81: ...t to 9100 for Port 1 If two additional ports are available click Default All to see if they set to 9101 and 9102 respectively emulating HP JetDirect EX Plus 3 9 Leave the Bidirectional and Maximum Con...

Page 82: ...es to the root directory the installation begins as follows Tar format After untarring the files run the installation script with the cups install and press Enter RPM format rpm e lpr rpm i cups 1 1 l...

Page 83: ...ype http localhost 631 admin into the address URL box of your web browser and press Enter 3 For User ID type root For the requested password type the root password 4 Click Add Printer and follow the o...

Page 84: ...k the symbol to the left of Connectivity 5 Click the symbol to the left of Protocols 6 Select Raw TCP IP Printing in the directory tree 7 Ensure the Enabled box is checked to enable Raw TCP IP Printin...

Page 85: ...able the protocol 8 To edit SNMP properties click Edit 9 The default TRAP Community Name is SNMP_trap which you can use without changing The Default TRAP community name is used to specify the default...

Page 86: ...parameters at their defaults press Enter and enter the following parameters Activation Timer 170 Inactivity Timer sec15 Host Print Transform yes 4 Press Enter to continue and enter the following para...

Page 87: ...P Writers to autostart 1 Queue for writer messages QSYSOPR Library LIBL Connection type IP Destination type OTHER Transform SCS to ASCII YES Manufacturer type and model IBM42011 SEE NOTE BELOW Worksta...

Page 88: ...le document should be able to be sent tot he WorkCentre NOTE If printing PCL set this parameter to HPIIID HP5Si most of the HP drivers will work and set Workstation customizing object as none If print...

Page 89: ...d Fax Drivers Guide for Microsoft Windows chapter 1 Before Installing Information Checklist Before starting the installation procedure please ensure the following items are available or have been perf...

Page 90: ...s for Unix is loaded 4 From the Start menu select Settings 5 Select Control Panel 6 Double click Add Remove Programs 7 Select Add Remove Windows Components 8 Select Other Network File and Print Servic...

Page 91: ...default printer then click Next 27 The Printer Sharing Screen appears If you will be sharing this printer with other clients select the Share As button and enter a share name Click Next 28 Enter a loc...

Page 92: ...nd Fax Drivers Guide for Microsoft Windows Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Verify the machine...

Page 93: ...xt step in this document Add the Printer 6 From the Start menu select Settings 7 Select Printers 8 Double click Add Printer and click Next 9 Verify that Network Printer is selected and click Next 10 T...

Page 94: ...ck Add Remove Programs 8 Select Add Remove Windows Components 9 Select Other Network File and Print Services 10 Click Details 11 Check the box to select Print Services for Unix 12 Click OK 13 Click Ne...

Page 95: ...inter name Select Yes if you wish to make this the default printer then click Next 28 The Printer Sharing Screen appears If you will be sharing this printer with other clients select the Share As butt...

Page 96: ...rivers Guide for Microsoft Windows Information Checklist Before starting the installation procedure please ensure the following items are available or have been performed 1 Verify the machine is confi...

Page 97: ...Next 7 Verify that A network printer or a printer attached to another computer is selected and click Next 8 The Specify a Printer screen will appear Click Next to browse for the print queue created o...

Page 98: ...k the box to add Print Services for Unix if not already installed Add the Printer 8 From the Start menu select Printers and Faxes The Vista path is Start Control Panel Printer s 9 Select Add a Printer...

Page 99: ...aring this printer with other clients select the Share Name button and enter a share name Click Next 24 Enter a location and comment in the Location and Comment screen optional 25 Select Yes to print...

Page 100: ...achine Status button ii Touch Print Reports iii Touch Configuration Report touch Print Selected Report then touch Close 2 Locate the CentreWare Print and Fax Drivers CD Review any README file containe...

Page 101: ...e then Chooser 8 Select the printer icon then select the Postscript Printer Name which corresponds to the name given to the machine in AppleTalk Settings Name 9 Select Create 10 Select the PostScript...

Page 102: ...ick Continue 7 Click Install 8 Click Close and restart the workstation 9 When the workstation has restarted double click the hard drive icon 10 Double click the Applications icon 11 Double click the U...

Page 103: ...are Macintosh Printer Utility is a CentreWare application that enables network administrators to rename and rezone Xerox systems that are configured for AppleTalk connectivity Locate the CentreWare Pr...

Page 104: ...touch Print Selected Report then touch Close On the Configuration Report under Device Profile USB Printer Port should read Installed and the USB Printer Port Settings USB Port Enabled should read Enab...

Page 105: ...and Fax Drivers CD into your CD drive 6 Select the required USB printer driver Select the correct printer model from the list 7 Select Next The printer driver will install 8 Select Finish Configure t...

Page 106: ...f if available Users can access any service without restriction Network Authentication The System Administrator can select one of the following operating systems to provide network authentication Kerb...

Page 107: ...use Information Checklist 1 Ensure the machine is fully functional on the network 2 Ensure that the TCP IP and HTTP protocols are configured on the device and fully functional This is required to acce...

Page 108: ...Key Distribution Center KDC 11 Enter details for the Realm 12 Enter details of a Backup IP Address and optional Port or Backup Host Name and optional Port if required 13 Enter details for up to 8 Alte...

Page 109: ...e when done 10 Click the Service Access Configure or Edit button 11 From the drop down menus for each item select the method to use to display that item to users 12 Click Save when done 13 Click Finis...

Page 110: ...ain Controller 11 Enter details of the Windows 2000 2003 Domain in the Domain entry box 12 Enter details of a Backup IP Address and optional Port or Backup Host Name and optional Port if required 13 E...

Page 111: ...e when done 10 Click the Service Access Configure or Edit button 11 From the drop down menus for each item select the method to use to display that item to users 12 Click Save when done 13 Click Finis...

Page 112: ...er to NetWare in the Protocols section of this guide At your Workstation 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter 2 Click the Pr...

Page 113: ...Select the symbol to the left of Security 5 Select Authentication Configuration 6 Select Remotely on the Network for Device User Interface Authentication and Authorization and click Next 7 Click the...

Page 114: ...red Information box 10 Select the Optional Information checkbox and enter the IP address or Host Name NetBIOS Name for WINS or host name for DNS of the Primary Domain Controller for the default domain...

Page 115: ...Select the symbol to the left of Security 5 Select Authentication Configuration 6 Select Remotely on the Network for Device User Interface Authentication and Authorization and click Next 7 Click the...

Page 116: ...nterface Authentication and Authorization and click Next 7 Click the Authentication Server Configure or Edit button Note that LDAP can also simply be used as an Information Personalization server supp...

Page 117: ...loaded to the device Note that if the LDAP Server is operating with encryption enabled you will need the certificate from that server installed on this device 17 Enter your required number for Maximum...

Page 118: ...if prompted 4 Select the symbol to the left of Security 5 Select Authentication Configuration 6 Select Remotely on the Network for Device User Interface Authentication and Authorization and click Next...

Page 119: ...defines a series of conditions that the LDAP search must fulfill in order to return the information you seek The form of the typed search string filter is LDAP objects placed inside parenthesis For ex...

Page 120: ...eb browser and enter the TCP IP address of the machine in the Address or Location field Press Enter 3 Click the Properties tab 4 Enter the Administrator User name admin and Password 1111 if prompted 5...

Page 121: ...efined at the LDAP server that you want to provide with system administrator access to the device 10 In the Accounting Administrator Access Access Group box enter the name of a group defined at the LD...

Page 122: ...the Device for both the Device User Interface Authentication and Authorization drop down boxes and click Next 7 Click the Local User Information Database Configure or View button if available 8 Click...

Page 123: ...n when finished 8 Select Logout in the upper right corner of your screen if you are still logged in as Administrator Adding User Accounts at the Machine 1 Press the Log In Out button to enter the Tool...

Page 124: ...evice rather than individual users After the device has been authenticated it will be accessible to users on the network The administrator can configure the machine to use one EAP type EAP types curre...

Page 125: ...802 1X 8 Touch Enable 9 Select the Authentication Method EAP type used on your network 10 Touch Username 11 Enter the user name required by your authentication switch and server 12 Touch Save 13 Touc...

Page 126: ...rom being displayed If this is the case enable and configure 802 1X first at the machine as previously stated in this section then use Internet Services to modify settings as required and stated below...

Page 127: ...and communicating with the multifunction device Follow the installation instructions from the manufacturer of the authentication solution to correctly set the devices up Make sure to securely mount a...

Page 128: ...ion section of this guide 11 Under Authentication Required click the Configure or Edit button for Device User Interface Authentication 12 Note that the IP address or Hostname will be filled in automat...

Page 129: ...ator User name admin and Password 1111 if prompted 4 Select the symbol to the left of Security 5 Select Authentication Configuration 6 Verify that the Personalization checkbox is checked 7 Select Xero...

Page 130: ...left of Security 5 Select Authentication Configuration 6 Select Xerox Secure Access for Device User Interface Authentication and Authorization then Remotely on the Network for the Web User Interface...

Page 131: ...ear the reader or entering a user ID or PIN personal identification number 2 If the device requests further information such as accounting details enter this information at the User Interface 3 The de...

Page 132: ...ion 6 Select Authentication Disabled if available on the Authentication Configuration dialog Note Disabling Authentication if this setting is available is not a secure setting A more secure method to...

Page 133: ...umber for the Source IP Mask to which this rule will apply The allowable range of 0 to 32 corresponds to the 32 bit binary number comprising IP addresses A number of 8 for example represents a Class A...

Page 134: ...Sockets Layer protocols The audit trail and its associated data protected by strong SSL encryption helps to meet the Controlled Access Protection Class C2 criteria set by the United States Department...

Page 135: ...third party Certificate Authority CA However specifying a self signed certificate is the easiest way to start using SSL A self signed certificate is also the only option if your company does not have...

Page 136: ...mmunicating parties with digital signatures individualized checksums verifying data integrity precluding password guessing by network sniffers To enable IP Sec 1 Open your Web browser and enter the TC...

Page 137: ...o add the certificate to the system perform the following steps 1 Open your Web browser and enter the TCP IP address of the machine in the Address or Location field Press Enter 2 Click the Properties...

Page 138: ...eb based document management system and browse a list of patient forms Users can quickly scan and capture paper documents preview thumbnails and add them to frequently used document storage locations...

Page 139: ...k the Install Software button 5 If you have not already done so create a digital certificate on your device by referring to the Digital Certificate Management topic in this System Administrator s Guid...

Page 140: ...tination of the electronic file depends on the template chosen by the user at the device s User Interface The template may reside on the device or may be cached on the device from a pool of templates...

Page 141: ...p including Scansoft Paperport and Textbridge Pro applications consult your Xerox Sales Representative Network Scanning User Authentication Authentication can be enabled to prevent unauthorized access...

Page 142: ...e of the device just above the orange SIM slot on the backplane 3 Locate the Network Scanning E mail Subscriber Installation Module SIM To install Network Scanning on the WorkCentre 7655 7665 7675 you...

Page 143: ...uctions supplied with the Network Scanning E mail Kit to install the S2X card in an available PCI slot in the network controller to connect the cable between the S2X card and the device s backplane an...

Page 144: ...ed however for the installation and use of SMARTsend software to remotely manage the pool of templates workflows displayed locally to device users if so desired Scanning is configured on the machine u...

Page 145: ...t the symbol to the left of Network Scanning 10 Select File Repository Setup in the directory tree 11 Select Edit in the Default File Destination box or Add in the Alternate File Destinations box NOTE...

Page 146: ...ect Authenticated User to have the Authentication Server control remote template pool access Select Prompt at User Interface to have a standalone server prompt device users for access This works well...

Page 147: ...ry on the NetWare server to be used as the scan filing location repository Note the server name server volume directory path the NDS Context and Tree if applicable 4 Create a user account and password...

Page 148: ...t System to have the system directly log in to the file server 20 Supply a Login Name and Password if the system will be directly accessing the file server 21 Click Apply to accept the changes 22 To c...

Page 149: ...n 31 Select All Templates 32 Select the Default template and place a document in the document handler 33 View template details on the monitor 34 Press the green start button to scan the document 35 Ch...

Page 150: ...ox or Add in the Alternate File Destinations box NOTE During device configuration SMARTsend if used overwrites the Default Repository and Template Pool scan settings If certain applications will use D...

Page 151: ...device users for access This works well for small offices without an Authentication server Select Prompt if Authenticated User Does Not Match Template Owner to prompt authenticated users accessing tem...

Page 152: ...to the left of Network Scanning 10 Select File Repository Setup in the directory tree 11 Select Edit in the Default File Destination box or Add in the Alternate File Destinations box NOTE During devic...

Page 153: ...Authenticated User to have the Authentication Server control remote template pool access Select Prompt at User Interface to have a standalone server prompt device users for access This works well for...

Page 154: ...to the left of Network Scanning 6 Select Default Template in the directory tree Destination Services 7 If available select the desired service by clicking on either the Fax or File links NOTE The Fax...

Page 155: ...are available Click the underlined links for further information Field Name This defines a name for the Document Management data that is to be associated with the scanned job This value is not shown a...

Page 156: ...of the Internet Services screen Click Properties click Services click Network Scanning and then Default Template Scroll to the bottom of the page and click the Scan Settings Help link 3 Click Apply to...

Page 157: ...ng options PDF Portable Document Format The PDF image format is a multipage TIFF image enclosed within a PDF wrapper Multi Page TIFF A single TIFF file will be created containing all the pages of the...

Page 158: ...nned files To add a new Document Management field 19 Select Add in the Document Management Fields box 20 Enter a name for the field and provide a label and default value if required 21 Click Apply to...

Page 159: ...Log to enable this feature The Job Log works with the Document Management Fields feature and is filed with the scan job 26 Click Apply to accept the changes Verify the New Template At the Machine 27 T...

Page 160: ...9 Referring to the on line Help in the upper right corner of the Internet Services screen provide the network address to the remote server and the directory path on the server to the template files No...

Page 161: ...ll need the Network Scanning E mail SIM Following the supplied instructions for full details with the device powered on the SIM is inserted into an orange slot on the machine s backplane An Options As...

Page 162: ...ed The device will then query the LDAP server with the user s authenticated login name and retrieve the user s home directory to set up the template scanning path to that directory 10 Click the LDAP M...

Page 163: ...ackplane of the device just above the orange SIM slot on the backplane Locate the Network Scanning E mail Subscriber Installation Module SIM To install Network Scanning on the WorkCentre 7655 7665 767...

Page 164: ...e amount of hard drive space being consumed by files in Mailboxes Select Files to perform either an immediate or scheduled cleanup of folder files Dialog controls are self explanatory Click Apply howe...

Page 165: ...ent addresses can be added by entering the SMTP Simple Mail Transport Protocol address for example name company com at the E mail screen In addition both an internal and a public address book can be c...

Page 166: ...ber Installation Module SIM To install E mail on the WorkCentre 7655 7665 7675 you will need the Network Scanning E mail SIM Following the supplied instructions for full details with the device powere...

Page 167: ...w the instructions supplied with the Network Scanning E mail Kit to install the S2X card in an available PCI slot in the network controller to connect the cable between the S2X card and the device s b...

Page 168: ...approximately 5 minutes to reboot and network connectivity will be unavailable during this time Configure an SMTP Server on the machine 18 Open your Web browser and enter the TCP IP address of the ma...

Page 169: ...chments This feature utilizes the authentication options of the device along with an optional secure e mail server to protect data transmitted as e mail 40 Under Scan to E mail click Edit then in the...

Page 170: ...ectory Access Protocol LDAP provides access to the internal corporate address book NOTE The LDAP feature is available on the WorkCentre 7655 7665 7675 A public address book can be created from a list...

Page 171: ...he Host Name of the LDAP Server 8 Enter any further information as required in the Optional Information section Search Directory Root allows you to limit the LDAP search by entering the location on th...

Page 172: ...improve your success when performing name searches To map the LDAP fields 10 Enter a name to search on in the Enter Name entry box It may be necessary to click the Edit Mappings button 11 Choose the...

Page 173: ...y that the recipient received the scanned document in his her e mail inbox Configuring the From Address For From address configuration refer to the E mail Settings screen within Internet Services For...

Page 174: ...an application that supports CSV files for example Microsoft Excel 2 Create a list of addresses with the following headings name and address For example The order in which entries are displayed in the...

Page 175: ...17 Touch Address Book 18 Touch Public in the Address Books drop down list 19 Enter the name of the recipient of your e mail 20 Touch Search 21 The public address book appears Select the required name...

Page 176: ...figured select the Internet Fax tab at the machine followed by Image Adjustment and then Original Input Mixed Sized Originals can be selected as an option Internet Fax Addressing Recipient addresses c...

Page 177: ...achine s backplane An Options Assist screen pops up to assist with installation Contact your Xerox Sales Representative if you do not have the plastic SIM 4 Ensure that the TCP IP and HTTP protocols a...

Page 178: ...g the Internet Fax feature make sure that the Network Scanning Email Kit was installed Follow the instructions supplied with the Network Scanning E mail Kit to install the S2X card in an available PCI...

Page 179: ...ork controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time Configure an SMTP Address 15 Open your Web browser and enter the TCP IP address of...

Page 180: ...s admin and 1111 31 Select Connectivity 32 Select Protocols 33 Select POP3 Setup 34 Select either IP Address or Host Name and enter the POP3 Server IP Address or Host Name and Port Number in the Serve...

Page 181: ...e 45 From the Confirmation Sheet drop down menu select the required setting for printing a confirmation sheet 46 In the Internet Fax section click Edit then enter a subject that will appear in all out...

Page 182: ...and is not an editable field Receipt of Internet Fax Messages Verify the machine can also receive Internet Fax messages To do this touch the Internet Fax button touch the To button and enter the e ma...

Page 183: ...se your server type 8 Enter any further information as required in the Optional Information section Search Directory Root allows you to limit the LDAP search by entering the location on the server whe...

Page 184: ...Name entry box It may be necessary to click the Edit Mappings button 11 Choose the type of LDAP server being used eg Microsoft Exchange or NDS from the LDAP Server pulldown menu 12 Click Search Enter...

Page 185: ...uch Close The e mail address will appear in the Address List 22 Place a document in the document handler and press the green start button 23 Verify the recipient received the document at their interne...

Page 186: ...For example The following are both valid format CSV file entries Smith smith company com and Smith John john smith company com The order in which entries are displayed in the Public Address Book at t...

Page 187: ...er the name of the recipient of your Internet Fax 19 Touch Search 20 The public address book appears Select the required name from the list 21 Touch the To button 22 Touch Close 23 Place a document to...

Page 188: ...rieves the documents from the filing location and transmits them via the telephone network The fax server manages the fax transfer and has the ability to send confirmation reports which are printed at...

Page 189: ...ne s backplane An Options Assist screen pops up to assist with installation Contact your Xerox Sales Representative if you do not have the plastic SIM 4 Ensure that the TCP IP and HTTP protocols are c...

Page 190: ...ition before installing the Server Fax feature make sure that the Network Scanning Email Kit was installed Follow the instructions supplied with the Network Scanning E mail Kit to install the S2X card...

Page 191: ...rs the fax repository for documents to be faxed Select your required transfer method from the list below FTP File Transfer Protocol Requires an FTP server running on a server or a workstation NetWare...

Page 192: ...and the FTP service setup Enter the Fax Repository Details via Internet Services At your Workstation 5 Open your Web browser and enter the IP address of the machine in the Address or Location field Pr...

Page 193: ...to appear on the Job Log The Job Log is filed in the fax repository with the fax job 20 Click Apply Go to the FAX server 21 Configure the fax server so that it is able to monitor the fax repository f...

Page 194: ...3 Designate or create a new directory on the NetWare server to be used as the fax repository Note the server name server volume directory path the NDS Context and Tree if applicable 4 Create a user ac...

Page 195: ...r every Server Fax job select Edit in the General section then select On from the drop down menu The Confirmation Sheet specifies the success or failure of the Server Fax job If the fax is successful...

Page 196: ...ree 10 Select SMB for Protocol 11 Select IP Address or Host Name and enter either IP address or Host Name of the computer where the fax filing repository SMB server workstation is located 12 Enter the...

Page 197: ...with your fax server to complete this task At the Machine 22 Select the Server Fax button from the touch screen then touch OK 23 Enter a valid fax number Press Add then Close 24 Load a document in th...

Page 198: ...script that is required to be run At your Workstation 6 Open your Web browser and enter the IP address of the machine in the Address bar Press Enter 7 Click the Properties tab 8 Enter the Administrato...

Page 199: ...appear on the Job Log The Job Log is filed in the fax repository with the fax job 20 Click Apply Go to the FAX server 21 Configure the fax server so that it is able to monitor the fax repository for...

Page 200: ...is also available as an option to be purchased from your Xerox Sales Representative Server Fax and Embedded Fax The Embedded Fax and Server Fax services are mutually exclusive and only one of them can...

Page 201: ...or the Network Controller to fully power off The blinking green network activity light will be extinguished when this occurs 3 Install the Fax Hardware Kit following instructions contained with the ki...

Page 202: ...ublic are advised to contact their Xerox Service Representative to perform this task 13 Optional step enter a Line Name for the machine by touching the Keyboard icon and touching the characters A maxi...

Page 203: ...ch the Fax Number button and enter the machine s fax number by pressing the keys on the keypad NOTE Customers in the Czech Republic are advised to contact their Xerox Service Representative to perform...

Page 204: ...10 pulse per second line select Pulse If in doubt touch Tone NOTE The Pulse Tone feature is not available in some countries 12 Enter the fax telephone number for the machine by touching the Fax Numbe...

Page 205: ...ax machine using the keypad 20 Place your documents in the document handler and press the green start button 21 Verify that your documents are received at the other fax machine You have completed the...

Page 206: ...ment This is known as the LAN Fax Checklist Make sure that you have installed the Embedded Fax as stated in the Embedded Fax section of this guide before continuing with this procedure Also note that...

Page 207: ...lowing steps 1 Right mouse click on the Printer s icon and select Properties 2 Click the Configuration tab then click on Bi Directional Setup 3 Make sure that Bi Directional Communication is set to On...

Page 208: ...layed in a separate dialog 4 Select the necessary settings on the tabs of the LAN Fax Setup dialog 5 Click Add From Phonebook to select your fax recipient from the current phonebook 6 If your recipien...

Page 209: ...document This is known as the LAN Fax Checklist Make sure that you have installed the Embedded Fax as stated in the Embedded Fax section of this guide before continuing with this procedure Also note t...

Page 210: ...lowing steps 1 Right mouse click on the Printer s icon and select Properties 2 Click the Configuration tab then click on Bi Directional Setup 3 Make sure that Bi Directional Communication is set to On...

Page 211: ...ayed in a separate dialog 4 Select the necessary settings on the tabs of the LAN Fax Setup dialog 5 Click Add From Phonebook to select your fax recipient from the current phonebook 6 If your recipient...

Page 212: ...hine and stored in a job log Jobs require an authentication of User ID and Account ID and this information is logged with the job details in the job log The machine requires the Network Accounting Kit...

Page 213: ...an Internet browser To verify that the TCP IP and HTTP protocols are correctly configured open your web browser on a TCP IP enabled workstation and enter the IP address of the multifunction device int...

Page 214: ...Assist screen pops up to assist with installation To Enable the Network Accounting feature at the Machine 1 Press the Log In Out button to access the Tools pathway 2 On the keypad enter admin then 111...

Page 215: ...e User ID and Account ID are alphanumeric strings between 1 and 32 characters in length Authentication Disabled Disabling Authentication allows the machine to accept both valid and invalid User and Ac...

Page 216: ...Click Setup 7 Check the Enable Accounting box 8 Select Prompt for Every Job if you want users to enter their User and Account ID each time they print 9 You may also select the Conceal User ID and Con...

Page 217: ...using the same Account and User ID If the copy job completes then the Account and User ID are valid 4 It may be necessary to check the network accounting solution software or server configuration to v...

Page 218: ...s stored on the machine s hard disk if these features are installed and configured on the machine Immediate Image Overwrite automatically erases image data on a job by job basis once completed at the...

Page 219: ...utton if necessary 3 Touch the All Completed Jobs button 4 Touch a job in the queue 5 View the Immediate Overwrite Status This will appear as Successful or Failed 6 Touch Close Disabling or Enabling I...

Page 220: ...with the data encrypted for extra protection When Print Copy E mail Internet Fax and Scan jobs are submitted to the machine information is stored on the machine s hard disk if these features are inst...

Page 221: ...and Image Overwrite is installed If a Configuration Report did not print during installation print the report as follows 1 Press the Machine Status button 2 Touch Print Reports 3 Touch Configuration R...

Page 222: ...Tools touch Security Settings 5 Touch Image Overwrite Security then On Demand Overwrite 6 Touch Overwrite Now to start the Image Overwrite process 7 The Overwrite confirmation screen will appear The...

Page 223: ...ation and enter the IP address of the multifunction device in the Address field of the browser Press Enter If correctly configured the Internet Services web page should display If it does not refer to...

Page 224: ...Enter 2 Click the Properties tab 3 Enter the Administrator User name and password if prompted The default is admin and 1111 4 Select Security 5 Click the On Demand Overwrite link This should be locate...

Page 225: ...The USB port is located on a card that fits into one of the available PCI slots on the Network Controller at the back of the machine Information Checklist Before starting the installation procedures...

Page 226: ...s NOTE The default Timeout value is 5 seconds If you are using an older PC and experience any print problems you may need to increase this value 11 When you see the window that says that the propertie...

Page 227: ...Insert the CentreWare Print and Fax Drivers CD into your CD drive 6 Select the required USB printer driver Select the correct printer model from the list 7 Select Next The printer driver will install...

Page 228: ...nt in the device s document handler 2 Press Copy on the Main All Services screen 3 Press the Output Format tab 4 Press the Annotations button 5 Select Bates Stamp 6 Set the Bates Stamp option to on 7...

Page 229: ...ice Interface Auditron or Network Accounting Each device supports a maximum of 2500 unique XSA user IDs 500 General Accounts 500 Group Accounts All user IDs must be assigned to one or more group accou...

Page 230: ...t the Xerox Standard Accounting link 6 The first time you use XSA you must log in with the administrator user name and password The default is admin and 1111 7 Click the Manage Accounting button 8 Cli...

Page 231: ...e new group account for example 001 The Group Account can be numeric values up to a maximum of 12 digits Group Account ID s must be unique 12 Enter a name for the group account in the Account Name box...

Page 232: ...Enter an ID for the user The user ID can contain alphanumeric characters to a maximum of 32 characters for example A10 User ID s must be unique 18 Enter the user name for example Jane Smith The user n...

Page 233: ...ded Fax is installed on your machine you will see this option This sets the maximum number of documents that a user can produce from the following features on the machine Print Mailbox Poll Remote Mai...

Page 234: ...The XSA feature allows administrators to create both Group and General Accounts Users must be a member of at least one Group Account However the creation of General Accounts is optional General Accou...

Page 235: ...digits General Account ID s must be unique 8 Enter a name for the general account in the Account Name box for example Xerox general The general name can be alphanumeric characters to a maximum of 32...

Page 236: ...erties tab 3 Select the Accounting link 4 Select the Xerox Standard Accounting link 5 Click the Report and Reset link 6 To reset all usage data to 0 click the Reset Usage Data button 7 Click OK to con...

Page 237: ...rties tab 3 Enter the Administrator User name and password if prompted The default is admin and 1111 4 Select the Accounting link 5 Select the Xerox Standard Accounting link 6 Click the Report and Res...

Page 238: ...the Accounting System menu 8 Select Prompt for Every Job if you want users to enter their User and Account ID each time they print 9 You may also select the Mask User ID and Mask Account ID check boxe...

Page 239: ...nt Options Menu select Xerox Features 3 Select the Output tab 4 Select Accounting to enable it 5 Print the document Mac OS X 1 Open a document to print and select File and then Print 2 From the Print...

Page 240: ...among them 7 Click again on General Setup then on Configuration and verify that both devices have the same System Software Version To make a Back up file 1 At your workstation open your web browser an...

Page 241: ...1111 4 Click the symbol to the left of General Setup 5 Select Cloning in the directory tree 6 In the Install Clone File portion of the displayed dialog click Browse 7 Locate the dlm clone file 8 Click...

Page 242: ...ot applicable to the USB Print Kit and the Fax Hardware Kit At Your Workstation 1 Open your web browser and enter the TCP IP address of the machine Press Enter 2 Click the Properties tab 3 Enter the c...

Page 243: ...the Fax Hardware Kit At Your Workstation 1 Open your web browser and enter the TCP IP address of the machine Press Enter 2 Click the Properties tab 3 Enter the current administrator user name and pas...

Page 244: ...ecessary to press the Services button to view the Network Scanning button on screen Is the Network Scanning button available on the machine If there is no Network Scanning button available on the mach...

Page 245: ...the machine and scan another document using the DEFAULT template View the error message as detailed on your confirmation report View the Scan Confirmation Report If the Report reads FAILED Failure tr...

Page 246: ...he network with the scan user account and password created for the scanning function Browse to the scan filing location and attempt to create and delete a folder If you cannot perform this function ch...

Page 247: ...e Options section of this guide Note If you have installed E mail but the button is grayed out or unavailable at the machine At the Work Station 1 Open your web browser and enter the TCP IP address of...

Page 248: ...eated on the SMTP server for the machine Log in to the mail server with the new account name and password to verify that the e mail was received at the server Tip A webmail application makes a conveni...

Page 249: ...client can be eliminated 1 Is the machine s account name and password correct 2 Is the mail server down 3 Check that the mail server is configured to accept SMTP mail as not all servers are configure...

Page 250: ...ions section of this guide NOTE If you installed E mail but the button is grayed out or unavailable at the machine At the Work Station 1 Open your web browser and enter the TCP IP address of the machi...

Page 251: ...correct 2 Is the mail server down 3 Ask the SMTP administrator to confirm that no errors were encountered and check for bounce messages to the machine s Reply To address 4 Check that the message size...

Page 252: ...unt as follows On a network connected workstation set up e mail using the same SMTP and POP 3 server and account with passwords as the device Send an e mail to yourself If the e mail arrives at your e...

Page 253: ...ax button on the machine screen interface and that this is not grayed out and unselectable It may be necessary to press the Services button to view the Fax button on screen Is the Fax button available...

Page 254: ...and that the Server Name and Path to the Fax repository settings are properly configured Are the Server Fax settings properly configured Configure the Server Fax settings before continuing For instru...

Page 255: ...the TIFF files then the machine has successfully completed its task The problem lies with the third party fax server Ensure the server is configured properly and the path to the fax filing repository...

Page 256: ...y At Your Work Station 1 Open your web browser and enter the TCP IP address of the machine Press Enter 2 Click the Properties tab 3 Enter the Administrator User name and Password if prompted The defau...

Page 257: ...and touch any button on the screen interface Does the machine ask you for a User Name and Account Verify that Network Accounting is installed and enabled before proceeding To verify that Network Acco...

Page 258: ...s documentation with your network accounting server to perform this task Dynamic TCP IP Addressing and Network Accounting If Dynamic TCP IP addressing is used be sure to set lease times long enough o...

Page 259: ...ght rear of the machine The circuit breaker must be set to the On I position The power cable must be plugged in to the machine as well as to a live source of electric power When switching off the mach...

Page 260: ...258 This page has been left intentionally blank...

Page 261: ...t Operations 800 Phillips Road Building 0845 17S Webster New York 14580 9791 United States of America Copyright 2007 by Xerox All rights reserved Translated by Xerox GKLS European Operations Bessemer...

Page 262: ...701P46498...

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