Xerox WorkCentre 6505N, User Manual

Page: 134 / 232

Faxing
WorkCentre 6505 Color Laser Multifunction Printer
User Guide 134
• Creating a Fax Group on page 134
• Editing Address Book Fax Groups on page 135
• Faxing to an Address Book Group on page 136
• Searching the Local Phone Book on page 136
• Searching the Server Phone Book on page 136
Creating a Fax Group
Create group address book entries using CentreWare Internet Services or the Address Book Editor.
Note: To use the Address Book Editor, your computer must be connected to the printer with a USB
cable.
To create a fax group using CentreWare Internet Services:
1.
At your computer, open a Web browser, type the IP address of the printer in the address field, then
press
Enter or Return .
Note: If you do not know the IP address for your printer, see Finding the IP Address of Your Printer
on page 35.
2. In CentreWare Internet Services, click
Address Book
.
3. Under
Address Book
in the left navigation pane, click
FAX Groups
.
4. In
Directory Listing
, click the
Add
link of any group that is not in use.
5. Type a group name, then click the
Save Changes
button.
6. When you see a
Request Acknowledged
message, click the
Return
button.
7. Click the
Edit
link for the group you created.
8. Select the check boxes of individuals you want to include in the group.
Note: Click the Additional Entries links at the bottom of the Group Members column to see
additional Fax Address Book entries. You can also add existing groups to this group.
9. When you have finished selecting group members, click Save Changes .
The address book is saved on the printer with the new group.
To create a fax group using the Address Book Editor:
1.
Access the Address Book Editor:
•
Windows: On the
Start
menu, select
Programs
>
Xerox
>
WorkCentre 6505
>
Address Book
Editor .
• Macintosh: Open the Applications folder, and then select Xerox / WorkCentre 6505 / Address
Book Editor
, and then click
OK
.
2. In the left pane, right-click the
Fax
icon, then select
New
>
New Group
.
The Group Dial dialog box opens. The Address Book Editor automatically assigns the Group ID to
the first empty entry.
3. To specify the Group ID manually, click the Specify an Address Number check box, then enter a
value from 1 through 6.
4. Type a group name in the
Group Name
field.
5. Click the
Group Membership
button.