Xerox Office Fax TF4020, User Manual

Page: 46 / 96

46 ¦ Answering Machine · Recording Internal Memos
EN
Recording Internal Memos
Internal Memos on the Device Internal Memos
You can record voice messages (= memos), which can be played as messages. The limit on
duration of recording set for messages applies even to the recording duration of memos.
Recording Length for Memos
1. Press
b
.
2. Using
[
select
QUICK NOTE
.
3. Confirm with
OK
.
4. Press
OK
to record a voice message. Wait for the confirmation tone before you say your
text.
5. Press
OK
to end the recording. The recording is played back. After that the
ä
key
starts flashing. The voice message is displayed as a new message.
Modifying the Settings
Entering the VIP Code
VIP Code
If callers enter the VIP code, the device continues to ring, even if the answering machine has
taken over the call. With this function, certain persons can reach you even if you have set the
number of rings to zero.
No Identically PIN Codes!
1. Press
b
.
2. Using
[
select
VIP CODE
.
3. Confirm with
OK
.
4. Enter a four-digit code.
5. Confirm with
OK
.
Notice
Recording Length for Memos
The configured recording length for incoming messages also limits the length of the
internal memos.
Notice
Access Function
You can also call the function by pressing
OK
,
73
and
OK
.
CAUTION!
No Identically PIN Codes!
The VIP code may not be identical to the access code for remote control.
Notice
Access Function
You can also call the function by pressing
OK
,
78
and
OK
.