Xerox Office Fax TF4020 User Manual Download

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Office Fax TF4025.4075

User Manual

Summary of Contents for Office Fax TF4020

Page 1: ...Office Fax TF4025 4075 User Manual...

Page 2: ...med includes all forms and matters of copyrightable material and information now allowed by statutory judicial law or hereinafter granted including without limitation material generated from the softw...

Page 3: ...memos Using remote message retrieval you can call new messages from each telephone With the VIP code callers can also reach you even while the answering machine is switched on You can send fax message...

Page 4: ...device series are described in this user manual Please note that some functions are only available with specific models Symbols Used Troubleshooting Damage to the Device or Loss of Data Danger to Pers...

Page 5: ...Maintenance 11 Consumable Materials 12 Radio Frequency Emissions 12 Regulatory Information 12 For Fax Function 13 Illegal Copies 13 2 Overview 15 Overview of the Menu Functions 15 Device Overview 18 P...

Page 6: ...Machine 39 Switching On and Off 39 Editing the Outgoing Message 39 Listening to Messages 41 Deleting Messages 42 Setting up Forwarding and Remote Access 43 Using Remote Access 44 Remote Control Functi...

Page 7: ...ings 61 9 Settings 63 Entering the Date and Time 63 Selecting the Language 63 Selecting the Country 64 Entering Number 64 Entering Name 64 Setting the Contrast 65 Reducing Transmission Speed 65 Switch...

Page 8: ...e 75 Changing the Ink Film 75 Fixing a Paper Jam 78 Fixing a Document Jam 79 Cleaning 81 Checking the Firmware Version 83 Using Service Codes 83 Power Cycling 83 12 Appendix 87 Technical Data 87 Guara...

Page 9: ...certification Please contact your authorized Sagem Service Provider for more information Warning Markings Warning Markings All warning instructions marked on or supplied with the product should be fol...

Page 10: ...r cord supplied with the equipment Do not place this equipment where people might step on or trip over the power cord Do not place objects on the power cord Do not override or disable electrical or me...

Page 11: ...Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits Otherwise the device can overheat and catch on fire Never push objects of any kind into...

Page 12: ...o be limited or special mitigation measures taken Changes or modifications to this equipment not specifically approved by Sagem may void the user s authority to operate this equipment Warning This is...

Page 13: ...e or DTMF tone signaling It is rec ommended that it is set to use DTMF signaling DTMF signaling provides reliable and faster call setup Modification connection to external control software or to exter...

Page 14: ...14 Safety Notes Illegal Copies EN...

Page 15: ...e appropriate function number using the numeric keypad Confirm with OK You will find the function number in the following list Help 6 Function List 1 Telephone Book 11 Looking Up an Entry PPF 6xx SPFX...

Page 16: ...age 31 43 Using Fax Templates 43 Using fax templates page 54 44 Setting the Contrast 44 Setting the contrast page 65 45 Using Service Codes 45 Using service codes page 83 46 Checking the Ink Film Rese...

Page 17: ...he announcement page 39 76 Using Announcement without Recording Message 76 Using announcement without recording message external memo page 41 77 Forwarding Messages 77 Forwarding messages page 43 78 E...

Page 18: ...overview Handset Paper tray Document feeder writing facing up Panel with display socket Connection socket for the telephone handset EXT socket Connection socket for additional devices LINE socket Con...

Page 19: ...nt guide scanner film Cover for scanner and automatic document feeder Toothed wheel for tightening the ink film Ink film roll in the rear ink film compartment Ink film roll in the front ink film compa...

Page 20: ...put Start o Press briefly Starting transmission of messages press and hold Starting fax polling Letter Keypad Letter keypad Entering characters Entering capital letters by pressing and holding key Del...

Page 21: ...Overview Panel 21 EN SPFX 47 Spaltenumbruch...

Page 22: ...22 Overview Panel EN...

Page 23: ...et Paper tray Mains cable with plug country specific Telephone cable with plug country specific Additional document support User Manual User manual with installation guide not depicted Verpackungsinha...

Page 24: ...e device insert the paper tray in the opening provided for it behind the paper feed B Papierhalter installieren Loading Paper Paper Format Before you can receive documents or make copies you must load...

Page 25: ...er to load up to 15 sheets A4 80 g m In the paper tray you can insert maximum 50 sheets A4 80 g m2 3 Fold open the lever on the right beside the paper feed backward in order to enclose the paper Papie...

Page 26: ...pin RJ 11 telephone cable modular plug The use of a four pin telephone cable may lead to the device not functioning correctly Notice Analogue Fax Machine Your device is an analogue fax device Group 3...

Page 27: ...m with OK Selecting the Country Setting the Country Correctly Setting the Country 1 Use to select the country in which you are operating the device 2 Confirm with OK After this input the device prints...

Page 28: ...lete individual characters using You can enter space using Press CTRL and the respective letter key to enter the special character printed above it 2 Confirm with OK Entering the Date and Time Enterin...

Page 29: ...ypad to quickly navigate through the telephone book Short Dial Press Select the desired entry using or with the numeric keys Recalling Short Dial Number Notice Printing Telephone Book Functions Press...

Page 30: ...or not these functions are available for your connection The signal to the switchboard to call these serv ices is a short line interruption Hook Flash Press the R key to call the additional telephone...

Page 31: ...Incorrect Outside Line Access Code Setting Up an Extension Chain Dialling You can combine and edit manually entered digits and saved entries before the dialling proc ess starts If you have saved for e...

Page 32: ...ording a Telephone Conversation You can record a telephone conversation After recording the key flashes and you can hear the recording like a message on the answering machine Recording a Telephone Con...

Page 33: ...ing tone to the number Use the number keys 0 to 9 to select a ring tone Using set the volume 9 Confirm with OK The entry is saved Edit Entry 1 Press OK 15 and OK 2 Using select the entry which you wou...

Page 34: ...reate 3 Confirm with OK You can add entries to the group display the members of the group delete the group or send a fax to the group 4 Using select ADD MEMBER 5 Confirm with OK 6 Use to select the en...

Page 35: ...K 4 Using select DELETE MEMBER 5 Confirm with OK 6 Using select DELETE ALL 7 Confirm with OK All entries in the group are deleted Short Dial Short Dial You can assign short dial numbers to frequently...

Page 36: ...this function to work the Calling Line Identification Presentation CLIP must be activated for your telephone connection En quire with your telephone company Caller Line Identification may be associate...

Page 37: ...l back pick up the handset Displaying Telephone Book Names Notice Additional Messages If you have received additional messages first select the missed calls using and confirm with OK Notice Displaying...

Page 38: ...38 Telephone Functions Missed Calls EN...

Page 39: ...2 Using select OUTGOING MSG 3 Confirm with OK Notice Printing Answering Machine Functions Press and 3 to print an overview of the answering machine functions Notice Using Anonymous Outgoing Messages...

Page 40: ...ssage You can replace your personal outgoing message with the factory default anonymous mes sage 1 Press b 2 Using select OUTGOING MSG 3 Confirm with OK 4 Using select MESSAGE DEFAULT 5 Confirm with O...

Page 41: ...ssages Listening to New Messages Indication of New Messages If new messages have been received on the answering machine the key blinks The number of the new messages is shown on the display 1 Press 2...

Page 42: ...es already Played Deleting New Messages 1 Press b 2 Using select MESSAGES 3 Confirm with OK 4 Using select MESSAGE DELETE 5 Confirm with OK The heard messages are deleted Notice Access Function You ca...

Page 43: ...answered a greeting text is played Then the person on the line must enter the access code If no code is entered or an incorrect code is entered three times the device hangs up 1 Press b 2 Using select...

Page 44: ...sage and plays new messages If no new mes sages have been received you will hear two confirmation tones 5 The functions listed below are available using the numeric keys 6 Hang up to end the remote ac...

Page 45: ...5 Press to end the recording Control Functions Aborting Last Function Press Switching Off Answering Machine Press Switching On Answering Machine Press Switching Answering Machine On Notice Aborting C...

Page 46: ...ew message Modifying the Settings Entering the VIP Code VIP Code If callers enter the VIP code the device continues to ring even if the answering machine has taken over the call With this function cer...

Page 47: ...You can limit the length of the incoming messages and internal memos 1 Press b 2 Using select RECORD TIME 3 Confirm with OK 4 Use to select the desired recording length or unlimited time automatic 5...

Page 48: ...48 Answering Machine Modifying the Settings EN...

Page 49: ...for sending fax messages and for configuring the fax switch CAUTION Unsuitable Documents Do not insert any documents into the device that are wet have been edited with correction fluid are soiled or...

Page 50: ...k 1 Press m 2 Select an entry using Enter the starting letters with the numeric keypad to quickly navigate through the telephone book Notice Setting the Contrast They can adjust the preset contrast al...

Page 51: ...t inward dialling number or sub address for example to use a certain service of a fax database provider For this purpose attach the direct inward dialling number or sub address with a short dialling p...

Page 52: ...ocument 2 Press OK 34 and OK The document is now read 3 Enter the desired number using the numeric keypad or select a saved entry 4 Confirm with OK 5 Enter the next telephone numbers 6 Confirm with OK...

Page 53: ...key blinks Once paper or a new ink film is inserted the saved faxes are printed out Paper Not Inserted Correctly Message Memory Full If the message memory is full no additional messages can be receiv...

Page 54: ...Fax Polling Secure Fax Polling A caller who knows the code can poll the fax from your device You can continue to make tel ephone calls and receive faxes 1 Insert the document 2 Press OK 32 and OK 3 En...

Page 55: ...Insert the documents face up into the document feeder The top most document will be fed in first 3 Set the desired resolution You can choose between RESOL STANDARD for doc uments without special feat...

Page 56: ...imum of 15 cop ies 3 Press COPY 4 Using select whether to reduce or enlarge the document in size when copying You can magnify up to 200 percent or reduce to as small as 50 percent of the original size...

Page 57: ...S with Secret Number SMS Requirements Sending SMS 1 Press _ 2 Confirm with OK Notice Printing Instructions for SMS Functions Press and 8 to print the instructions for SMS functions Notice SMS with Sec...

Page 58: ...sence 1 Press OK 65 and OK 2 Use to select whether you would like to be informed about new SMS messages 3 Confirm with OK 4 Use to select whether you would like to be informed about calls in your abs...

Page 59: ...ice can store up to 30 SMSs Reading SMS Messages Reading an SMS on the Device After reception of a new SMS message the key lights up 1 Press 2 Select the SMS using 3 Press The Read SMS menu opens Load...

Page 60: ...eting an SMS on the Device SMS Deletion Introduction If the message memory is full the device cannot receive any more messages Delete SMS messages to free up memory 1 Press OK 64 and OK 2 Use to selec...

Page 61: ...e the automatic printing of SMS messages 1 Press OK 66 then OK repeatedly until PRINT SMS YES appears on the dis play 2 Using indicate whether you would like to turn printing on or off 3 Confirm with...

Page 62: ...r the service code 41206 3 Confirm with OK 4 Using select SURE YES 5 Confirm with OK Notice Cancelling Entry If you have entered the incorrect code you can cancel the entry with SURE NO Notice Cancell...

Page 63: ...firm with OK Time and Date After a Short Power Failure Selecting the Language 1 Press OK 92 and OK 2 Use to select the desired display language 3 Confirm with OK Notice Navigating in the Menu You can...

Page 64: ...pressing and holding key You can delete individual characters using You can enter space using Press CTRL and the respective letter key to enter the special character printed above it 3 Confirm with OK...

Page 65: ...n Speed Reducing Transmission Speed The device adapts the transmission speed to the line quality This may take some time espe cially for overseas connections Set a lower transmission speed if you are...

Page 66: ...checking the call it continues to ring Day and Night Mode You can set how often the device should ring before picking up separately for the modes day and night This makes it possible for you to receiv...

Page 67: ...etween the modes day and night at the configured times 1 Press OK 53 and OK 2 Enter the time at which the device should switch to day mode for example 06 00 for 6 o clock a m 3 Confirm with OK 4 Enter...

Page 68: ...e Telephone Book Press OK 17 and OK The device prints a list with the telephone book entries and saved assignments Printing Fax Journal Fax Journal The fax journal is a list of the last ten faxes sent...

Page 69: ...Help 4 Fax Transmission Press and 4 to print instructions for sending fax messages and for configuring the fax switch Help 5 Copier Press and 5 to print the help for copying Help 6 Function List Press...

Page 70: ...70 Settings Starting Initial Installation EN...

Page 71: ...de with which you reach the public telephone network This is usually 0 7 Confirm with OK 8 When finished the device tests the telephone line Confirm with OK 9 Your device checks whether it can establi...

Page 72: ...the mail box function for your telephone connection deactivated or set the number of rings for the fax switch to lower than 5 on your device also see Chapter Setting the Fax Switch page 66 When the fa...

Page 73: ...an start the fax reception by pressing 5 on the additional telephone or pressing o on the device Taking Over the Line If you pick up on an additional telephone and the device continues to ring or atte...

Page 74: ...ngs of the External Answering Machine 1 FAX RINGS 3 also see Chapter Setting the Fax Switch page 66 External Answering Machine If the external answering machine has a conserving function i e a functio...

Page 75: ...delivered with an already inserted free ink film for a few test pages For this film you do not require any Plug n Print card chip card with information regarding ink film capacity For every next ink f...

Page 76: ...xt to the front ink film roll 4 Remove both the rolls from the device The used ink film cannot be reused DANGER Device can Close with a Snap Lock the cover of the device completely into place when ope...

Page 77: ...lly remove the rubber bands from the new ink film Make sure that the film is not damaged 7 Place the larger roll with the ink film in the rear ink film tray The blue gear wheel must be on the right ha...

Page 78: ...the device Insert the paper tray in the opening provided for it behind the paper feeder Insert paper again Fixing a Paper Jam 1 Remove the paper from the paper feeder and take the paper tray out of th...

Page 79: ...ed for it behind the paper feeder Insert paper again Fixing a Document Jam 1 Remove the paper from the paper feeder and take the paper tray out of the device 2 Open the device by lifting the panel usi...

Page 80: ...lly pull the document to the front or to the back out of the device 5 Close the scanner cover and the cover of the automatic document feeder Both the sup ports must securely snap into place 6 Turn the...

Page 81: ...ng Unplug the device from the power socket before cleaning it Use a soft lint free cloth Never use liquid or easily flammable cleansers sprays abrasives polishes al cohol etc Do not allow any moisture...

Page 82: ...a soft lint free cloth moistened with cleaning alcohol 96 percent Rotate the feed roller You must clean the entire roller 6 Close the scanner cover and the cover of the automatic document feeder Both...

Page 83: ...started 7140 Deletes all changed settings Saved data and telephone book entries remain intact 7227 Deletes saved faxes when there are problems with printing 3 Confirm with OK 4 Using select SURE YES 5...

Page 84: ...eeder Printing is interrupted Paper or document jam no paper or ink film Follow the instructions on the display and in the error report There could be a small pause after printing several pages The de...

Page 85: ...e handset The call is a fax Press o on the device Press 5 on the additional telephone Hang up No fax reception or a short fax audio signal as message on the answering machine Using function 51 set the...

Page 86: ...86 Service Power Cycling EN...

Page 87: ...50 1 Emissions EN 55022 Class B Emissions EN 55022 Class B Immunity to Electrical Noise EN 55024 Immunity EN 55024 Scanner Scan Width Scan Width 212 mm Horizontal Resolution Horizontal Resolution 8 do...

Page 88: ...mm Length Length 100 600 mm Thickness Thickness 0 06 0 15 mm Fax Type Group 3 Type Group 3 Compatibility Compatibility ITU T T 30 Data Compression Data Compression MH MR Modulation Low Modulation V 2...

Page 89: ...customer must however return the defective equipment at his her own ex pense to the address given by the dealer or Sagem Communications Helpdesk In case a product needs to be sent in for a repair it...

Page 90: ...uptions by ac cess networks or malfunction of the line used by the subscriber or his correspondent Transmission faults for example poor geographical coverage by radio transmitters inter ference or poo...

Page 91: ...ied as Electrical and Electronic Equipment covered by special disposal regulations To enforce recycling recovery of The Waste Electrical and Electronic Equipment WEEE and to protect the environment an...

Page 92: ...al Sagem products or Sagem approved products Sagem shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those...

Page 93: ...Appendix Declaration of Conformity DoC 93 EN...

Page 94: ...94 Appendix Declaration of Conformity DoC EN...

Page 95: ...Appendix Declaration of Conformity DoC 95 EN...

Page 96: ...uire assistance you should contact our Call Centre Our personnel are highly trained specialists who can ensure that you receive the maxi mum benefit from your product Introduction 3 We can assist your...

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Xerox Office Fax TF4020, User Manual

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