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Page 30

Xerox WorkCentre Pro/CopyCentre User Guide

Authentication Overview

Authentication is the verification of user identity and
authorization. The Administrator can limit access to system
services such as E-mail, Network Scanning, and Network Fax
by enabling Authentication.

If Authentication is enabled, you will be presented with a Login
Required screen.

Network Authenticated Access

requires a

Guest Access

passcode.

Summary of Contents for CopyCentre C75

Page 1: ...Xerox Model _______________ Serial Number ____________________________ WorkCentre Pro 65 75 90 CopyCentre C65 C75 C90 User Guide May 2003 604S13900...

Page 2: ...s used in this guide may be trademarks or registered trademarks of their respective companies and are hereby acknowledged This document contains images of screens that were created using Zinc Applicat...

Page 3: ...The Internet Software Consortium DHCP nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission This Software I...

Page 4: ...ws of the member states related to low voltage equipment January 1 1996 Council Directive 89 336 EEC approximation of the laws of the member states related to electromagnetic compatibility March 9 199...

Page 5: ...external devices may impact this certification Please contact your local XEROX Limited representative for a list of approved accessories WARNING In order to allow this equipment to operate in proximi...

Page 6: ...ch has been properly and regularly serviced and maintained should not have to undergo additional specific safety tests pursuant to the 1989 Regulation Customers wishing to complete safety testing shou...

Page 7: ...ion They will be pleased to assist you QUESTION Does the Xerox equipment in my premises comply with the Electricity at Work Regulations ANSWER All employers and self employed persons must ensure that...

Page 8: ...ted the Xerox equipment will be switched off and disconnected from the supply until the defect has been corrected You will be advised of such action to enable such defects to be corrected PLEASE NOTE...

Page 9: ...Ireland Portugal Finland Italy Spain In the event of problems you should contact your local Xerox representative in the first instance The modem may be configured to be compatible with other country n...

Page 10: ...x Xerox WorkCentre Pro CopyCentre User Guide...

Page 11: ...n 5 Laser Safety 6 Operational Safety 7 Safety Extra Low Voltage Approval 9 Welcome 11 Features for printing from your workstation 12 Printing from the Embedded Web Server Internet Services 13 Printin...

Page 12: ...ks on the Edges of Copies 50 Copying Pages from Books or other Bound Documents 51 Using Reduction Enlargement 52 Shifting an Image 53 Adding covers 54 Placing Multiple Images on a Single Page 55 Makin...

Page 13: ...0 Network Scanning Overview Optional Feature 72 Scanning Options 73 Internet Fax Overview Optional Feature 75 E mail Overview Optional Feature 77 Sending an Internet Fax or E mail without a template 7...

Page 14: ...xiv Xerox WorkCentre Pro CopyCentre User Guide...

Page 15: ...ation and approval and compliance to established environmental standards Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continu...

Page 16: ...t shall be installed near the equipment and shall be easily accessible 3 Use only the power cable supplied with this equipment Plug the power cable directly into a properly grounded electrical outlet...

Page 17: ...where people might step or trip on the power cable 6 Do not place objects on the power cable 7 Do not override or disable electrical or mechanical interlock devices Covers guards and interlock switche...

Page 18: ...al odours or makes unusual noises l The power cable is damaged or frayed l A wall panel circuit breaker fuse or other safety device has been tripped l Liquid is spilled into the system l The system is...

Page 19: ...uirements size listed below Providing the correct environmental parameter will ensure the concentration levels meet safe limits The minimum cubic requirements are listed below To determine if the room...

Page 20: ...set by governmental national and international agencies as a Class 1 Laser Product It does not emit hazardous light as the beam is totally enclosed during all phases of customer operation and mainten...

Page 21: ...ct your local Xerox Service Department to arrange relocation of the machine to a location outside of your building l Always locate the machine on a solid support surface not on plush carpet that has a...

Page 22: ...r a radiator or any other heat source l Never override or cheat any of the electrical or mechanical interlock devices l Never operate the equipment if you notice unusual noises or odours Disconnect th...

Page 23: ...regulations All system data communication ports meet the requirements for Safety Extra Low Voltage SELV circuits for connection to customer owned devices and networks Additions of customer owned or t...

Page 24: ...Page 10 Xerox WorkCentre Pro CopyCentre User Guide...

Page 25: ...allows you to create booklets put multiple images on a single page insert dividers into a transparency set and combine multiple segments into a single job l fewer jams and damaged originals l high qu...

Page 26: ...the types of print jobs you can do are l 1 sided or 2 sided l Stapled sets if you have a Finisher l Resolutions up to 1800x1800 dpi l Add standard or customised watermarks l Secure Printing print you...

Page 27: ...our web browser This feature supports print ready file formats only All files must be submitted in formats such as PDF PCL PostScript or TIFF Follow these steps to send a job 1 Type the system s Inter...

Page 28: ...or for more information Prerequisites l the WorkCentre Pro Printer Driver installed or have the Printer Driver CD available l the USB Port enabled Connect your WorkCentre Pro to the PC with a standard...

Page 29: ...n add a job to the job queue by scanning it even while the system is printing another job Make Copies Look Like Originals The system allows the reproduction of high quality images especially photograp...

Page 30: ...ncy feature to produce transparencies with transparency separators in one step Use the Booklet Creation feature to automatically sequence and reduce or enlarge the images when making booklets Use the...

Page 31: ...ument you can change manage share and distribute the document in electronic form using a wide variety of software applications Fax Documents The optional Network Fax connection allows you to send and...

Page 32: ...ocuments you can produce the table below lists several applications that you may not have considered Most of these jobs can also be done from the Printer Driver or Internet Services if you are connect...

Page 33: ...pyCentre User Guide Page 19 Welcome 2 Sided Copies Page 48 Improving Image Quality Page 49 Removing Unwanted Marks Page 50 Copying Pages From Books or Other Bound Documents Page 51 Your Desired Origin...

Page 34: ...WorkCentre Pro CopyCentre User Guide Using Reduction Enlargement Page 52 Shifting an Image Page 53 Adding Covers Page 54 Placing Multiple Images on a Single Page Page 55 Your Desired Original Output...

Page 35: ...orkCentre Pro CopyCentre User Guide Page 21 Welcome Making Transparencies with Dividers Page 56 Making Brochures and Booklets Page 57 Making Folded Booklets Page 58 Your Desired Original Output Refer...

Page 36: ...er Guide Making Tri Fold Sheets Page 59 Mixed Size Originals l Copying l Network Scanning Page 60 Page 61 Build Job Overview Unique Programming for Each Segment Page 62 Your Desired Original Output Re...

Page 37: ...tre Pro CopyCentre User Guide Page 23 Welcome Copying Bound Documents Using Build Job Page 63 Using Build Job and Sample Set Page 64 Your Desired Original Output Refer to Page Print the rest Print a s...

Page 38: ...Centre Pro CopyCentre User Guide Using Tabs Build Job Page 65 Page 67 Network Faxing l to a Single Number l to Multiple Numbers Page 70 Your Desired Original Output Refer to Page Segment 1 Segment 2 S...

Page 39: ...WorkCentre Pro CopyCentre User Guide Page 25 Welcome Network Scanning l to File l to Desktop l to E Mail l to Fax Page 73 Sending an Internet Fax or E mail Page 78 Your Desired Original Output Refer t...

Page 40: ...Page 26 Xerox WorkCentre Pro CopyCentre User Guide...

Page 41: ...use the Document Glass underneath the cover to scan originals that will not feed through the Document Feeder Press the Touch Screen to make copy selections Use the buttons to access other features Us...

Page 42: ...he top of the document away from you l If using the Document Glass Use the Document Glass to copy bound stapled folded or wrinkled originals odd or oversize documents books or glossy photographs Raise...

Page 43: ...r copy selections Use the keypad to enter the number of sets 3 Press Start After Start has been pressed the Job Progress screen will appear This screen displays information about your job After your j...

Page 44: ...tion The Administrator can limit access to system services such as E mail Network Scanning and Network Fax by enabling Authentication If Authentication is enabled you will be presented with a Login Re...

Page 45: ...Name and Password 3 Press the Enter button The system will validate the login information If the account information is authenticated the restriction will be released Remember to logout to prevent un...

Page 46: ...e the copies may print incorrectly or the originals may jam For fastest performance place the originals Long Edge Feed with the top of the document away from you l If using the Document Glass Raise th...

Page 47: ...elect a template from the Template Destinations list Templates tell the system how to create the scan file and where to send it after it is processed For information about templates refer to page 72 3...

Page 48: ...rformance place the originals Long Edge Feed with the top of the document away from you l If using the Document Glass Raise the Document Glass Cover Place the original face down into the top left corn...

Page 49: ...ess Enter the fax number using the numeric keypad For multiple numbers Touch the Add To Send List button and enter another number For more information refer to page 68 If you have 2 sided originals se...

Page 50: ...d Loading paper in Tray 5 the Bypass Tray Use Tray 5 to load special or odd size stock Insert paper as shown Do not load paper above the maximum fill line Pull out the extension bar to accommodate pap...

Page 51: ...ueue l Press Promote to move near the top of the job queue l Press Release to start to print a held job This feature is used to print the sets that are automatically held after using the Sample Set or...

Page 52: ...mber in the following procedure to login 1 At the login screen enter your assigned User Number using the keypad Press Enter 2 Press Login to a General Account or User Pathways If User Pathways is sele...

Page 53: ...r your User ID using the keypad that appears on the Touch Screen Press the Save button 2 Press the Account ID button and enter your Account ID using the keypad that appears on the Touch Screen Press t...

Page 54: ...components are enabled by the Machine Administrator l Immediate Image Overwrite ensures that all information related to a job is immediately overwritten after the successful completion of each job You...

Page 55: ...Select Secure Print 4 Select Secure Print Setup enter a 4 10 Digit Secure Print ID then click OK 5 When you are ready to retrieve your secure print job go to the machine At the Machine 1 Press the Job...

Page 56: ...Page 42 Xerox WorkCentre Pro CopyCentre User Guide...

Page 57: ...tre User Guide Page 43 Try These Jobs Try These Jobs This section contains step by step instructions to help you get the most from your system Touch the screen to make selections Most of what you need...

Page 58: ...Basic Copying tab Output 2 sided Copy Reduction Enlargement and Paper Supply 3 Use the keypad to enter the number of copy sets 4 Press the Start button HINT Auto automatically Reduces or Enlarges your...

Page 59: ...programming selections based on the table below Press the More button to access 2 staples 2 Use keypad to enter the number of copy sets 3 Press the Start button FeedDirection of Common Paper Sizes De...

Page 60: ...ze SEF paper Auto Paper Supply or select the appropriate size LEF paper To achieve optimum staple location with this feed direction you must select 8 5 inch SEF Paper Supply FeedDirection of Common Pa...

Page 61: ...EF paper Build Job is required when stapling copies made from the document glass See page 62 for more information about Build Job Auto Paper Supply or select the appropriate size LEF or SEF paper Feed...

Page 62: ...hing the screen The most common selections are on the Basic Copying tab Output 2 sided Copy Reduction Enlargement and Paper Supply 3 Select which 2 sided option you want These options are displayed wh...

Page 63: ...the Image Adjustment tab Press the Image Quality button 5 Select the setting that best matches your original then press the Save button Lighten Darken provides controls to adjust the lightness or dark...

Page 64: ...on Enlargement and Paper Supply 3 Use the keypad to enter the number of copy sets 4 Depending on the configuration of your machine press either the More Copy Features tab or the Image Adjustment tab 5...

Page 65: ...er of copy sets 4 Depending on the configuration of your machine press either the More Copy Features tab or the Image Adjustment tab 5 If necessary change the image quality setting by pressing the Ima...

Page 66: ...ply 3 Use the keypad to enter the number of copy sets 4 In the Basic Copying tab under Reduce Enlarge select an existing preset or press the More button Select from the additional presets or enter you...

Page 67: ...common selections are on the Basic Copying tab Output 2 sided Copy Reduction Enlargement and Paper Supply 4 Use the keypad to enter the number of copy sets 5 Depending on the configuration of your mac...

Page 68: ...nt and Paper Supply 4 Use the keypad to enter the number of copy sets 5 Depending on the configuration of your machine press the More Copy Features tab or the Image Adjustment tab 6 Press the Image Qu...

Page 69: ...t tab 3 Press the Multi Up button then press On 4 Select the correct orientation of your originals based on the information displayed on the screen 5 Select the number of rows and columns Press the Sa...

Page 70: ...tab or the Output Format tab If More Copy Features tab is selected press tab 3 Output Format 4 Press the Transparencies button 5 On the Transparency Dividers screen select either Blank or Imaged Divid...

Page 71: ...cted press Output Format tab 3 Press the Booklet Creation button Follow the instructions on the screen 4 Press the Booklet Creation On button then press the Save button 5 Press One or Two sided Origin...

Page 72: ...Long Edge Feed 2 Select a Paper Supply with Short Edge Feed stock 3 Select Output Format Booklet Creation 4 Select On 1 or 2 Sided Originals Save 5 Select Basic Copying Select More in the Output colu...

Page 73: ...n the Document Feeder The originals must be oriented Short Edge Feed 2 Select the Basic Copying tab 3 Select a Paper Supply with Short Edge Feed stock 4 Select More in the Output column Folding Option...

Page 74: ...such as Network Scanning Scan to Fax Scan to E mail etc The originals must all have the same width and must be fed from the Document Feeder If valid sizes are not scanned a warning message will appea...

Page 75: ...e width 2 Select the More Copy Features tab or tab 2 Image Adjustment 3 Select Original Input Mixed Size Originals Save 4 Select the Basic Copying tab 5 Select Auto Paper to produce the same size outp...

Page 76: ...same set of programming applies to entire copy job Copy Job with Build Job Each segment can be programmed differently Build Job Examples l Make image quality settings on one segment that are not requ...

Page 77: ...Reduction Enlargement and Paper Supply 3 Use the keypad to enter the number of copy sets 4 Depending on the configuration of your machine press the More Copy Features tab or the Job Assembly tab 5 Sel...

Page 78: ...uild Job On button Press the Save button Select Sample Set and Save to produce a single complete set for review 4 Press the Basic Copy tab and programme the appropriate features for the first segment...

Page 79: ...Procedure Prerequisites l Tab masters see page 67 l Use trays 2 3 or 4 only l Tab stock 1 Setup Build Job l Select the Job Assembly tab l Select Tabs Build Job On Save 2 Programme Tab Attributes l Sel...

Page 80: ...in it 5 Scan the Body Segment l Place the 1st body segment face up in the Document Feeder Start 6 Repeat steps 2 5 until all the tab and original segments have been scanned 7 End Build job l Select t...

Page 81: ...Xerox Welcome Centre if you have questions about Tab Masters on the Xerox web site Make Your Own Template If you do not have access to the internet you can create a template document Type the tab head...

Page 82: ...you to send and receive faxes using a networked system connected to network fax solution software The Key Operator or Administrator can limit access to this feature by enabling Authentication When Au...

Page 83: ...l file and routing information is transferred to a Fax Repository on a Server 3 The Network Fax Server retrieves the digital file from the Fax Repository processes it and sends it to the destination R...

Page 84: ...number using the numeric keypad some configurations require entering a digit and the Dial Pause button to reach an outside line 4 If originals are 2 Sided press 2 Sided Originals If you are faxing to...

Page 85: ...ed 11 Press the Start button 12 If enabled by the network fax solution software the machine will print a Transmission Report once the fax has been received at the destination fax number TIP Use the Ph...

Page 86: ...need to be sent after it is processed 2 The user selects a Distribution Template that meets these requirements Not all scanning features require the use of a template You can scan to fax or scan to e...

Page 87: ...uthorised access Option Typical Application Scan to File Create an electronic file from a hard copy original to be shared on the network Scan to Desktop Scan a document to your workstation Scan to E m...

Page 88: ...elect the desired template in the Template Name List If the desired template does not exist refer to the CentreWare Network Scanning Services guide for information on creating a template You can modif...

Page 89: ...a scanned document to one or more Internet Fax destinations and receive Internet Faxes without requiring connectivity to a telephone connection With Internet Fax installed you can l Send scanned image...

Page 90: ...onfigured to receive Internet Fax jobs undelivered jobs could be returned to the WorkCentre Pro and printed as an incoming fax job When sending Internet Fax jobs check the status of your sent job thro...

Page 91: ...thentication When Authentication is active you will be required to login before using the E mail feature Remember to log out to prevent unauthorised access Getting to Know the Process Sending an E mai...

Page 92: ...ided press 2 Sided Originals 4 Select either the To Cc or Bcc button The Add Entry screen will display 5 Using the touch screen enter an SMTP compliant recipient name You can choose an Address Book an...

Page 93: ...mmable data The information is stored in the Job Log with your scanned file You can use your company s Document Management Information software to access the Job Log to retrieve or route the stored fi...

Page 94: ...Ke y Operator or Administrator can provide the address if you do not know it 1 Type the system s IP address in your browser The system s Home Page will open 2 Select Services 3 Select the Distribution...

Page 95: ...75 Login Procedures 31 Network Access 30 Overview 30 Unauthorized Access 31 Auto Paper Selection 44 Auto Reduction Enlargement 44 B Binding Edge 53 Booklet Creation feature 57 58 Booklet Fold 58 Bord...

Page 96: ...es 45 Duplex copies 45 E Edge Erase 50 Electronic Auditron 39 E mail 17 Authentication 30 77 78 E mail without a template 73 78 Overview 77 Using a template 73 Embedded Web Server 12 Enlargement Reduc...

Page 97: ...69 Quick Start 34 To a Single Number 24 To Multiple Numbers 24 Network Scanning 25 Authentication 30 Create electronic files 17 Document Management Fields 79 Mixed Size Originals 61 Overview 72 To De...

Page 98: ...te On Demand Image Overwrite Secure Print Shifting an image 53 Signature Booklet See Booklet Creation 57 Stapling 45 Status of Job 37 T Tab Masters 67 Tabs Build Job 24 65 Template Creating Refer to C...

Page 99: ......

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