Toshiba Stratagy ES48, User Manual

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The Grand Tour
Message Destination Selections
Stratagy ES User Guide 04/05
13
System Distribution Lists
In addition to Personal Distribution Lists, Stratagy ES supports system-wide
distribution lists created by the System Administrator for use by everyone in your
company. You should check with your System Administrator to find out which lists are
available.
The “list comment” for the selected system list is played whenever you enter the
mailbox number to confirm that the right list has been chosen.
Important!
When creating lists, you should keep in mind that Stratagy ES does not
check for duplicate users on separate lists when sending a message. For
example, if you select Personal Distribution List #1 and #3 as
destinations for your message and Mailbox Number 1001 is on both
lists, the message is sent twice to Mailbox Number 1001.
Directory
Using your telephone’s dial pad, you can enter the digits corresponding to the first few
letters of a user’s name or the first letters of a system distribution list name. Stratagy ES
plays the recorded name and mailbox number that matches the combination of entered
digits. You can then select the name or go on to the next name in the directory.
Each mailbox can be identified with up to two names. These names are entered into the
automated directory by the System Administrator and enhance the directory’s search/
find capabilities. Common choices for the names are the first and last names of the user,
last name of the user and a commonly misspelled version of the last name or in the case
of a system distribution list, two words that might appear in the list title.