Toshiba GD-1210 Operator'S Manual Download Page 94

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5 ADVANCED FUNCTIONS

92 Mailbox Communication

Confirm that the registered information is correct, and then press
the [ENTER] button.

The registered mailboxes can be confirmed in a mailbox list. (

P.125 “Printing ITU mail-

box list”)

Press the [ALWAYS] button to always print out the received Fax, or
press the [ON ERROR] button to print it out only when the relay
transmission has failed.

Summary of Contents for GD-1210

Page 1: ...MULTIFUNCTIONAL DIGITAL SYSTEMS Operator s Manual for Facsimile Function GD 1210 ...

Page 2: ......

Page 3: ...ails The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be cer tain of the number of devices that may be connected to a line as determined by the total RENs contact the local teleph...

Page 4: ...ill operate to the user s satisfaction Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repa...

Page 5: ...ion est particulièrement importante dans les régions rerales Avertissement L utilisateur ne doit pas tenter de faire ces raccordements luimême il doit avoir recours à un service d inspection des installations électriques ou à un électricien selon le cas L indice d equivalence de la sonnerie de ce matériel 0 3 AVIS L indice d équivalence de la sonnerie IES assigné à chaque dispositif terminal indiq...

Page 6: ...pment is connected to the same line as other equipment may give rise to bell tinkle or noise and may also cause a false answer condition Should such problems occur the user should NOT contact the Telecom Faults Service This device is intended for Stand alone connection and not in parallel with other telephone devices The call log incorporated in this equipment does not record all answered calls Th...

Page 7: ...esponsibility of TOSHIBA TEC The consequences of the use of this product in restricted working environments may be an electro magnetic interference with other devices or machines in the nearby surrounding area This can result into malfunction including data loss data error pertaining to this product or the other devices machines involved in the electromagnetic interference Furthermore for general ...

Page 8: ...f the signal words These words are classified in the following three levels Warning Indicates a potentially hazardous situation which if not avoided could result in death serious injury serious damage or fire in the equipment or surrounding assets Caution Indicates a potentially hazardous situation which if not avoided may result in minor or moderate injury partial damage of the equipment or surro...

Page 9: ...ting other received data Receiving data while printing a list Transmitting data in the memory during printing a report y High Resolution U FINE Mode Detailed technical drawings fine text and photographs can be clearly reproduced in transmit ted documents with a resolution of 16 dots mm X 15 4 lines mm y Multi Address Transmission This function enables you to transmit a single document to maximum 4...

Page 10: ...ch as the date and time or the address book data will not be deleted y All data pertaining to time and destinations set in a certain function such as a delayed com munication or polling reception may be deleted y If a power failure has occurred during the scanning of an original or while printing a list the message POWER FAILURE appears on the touch panel In this case the job in progress might hav...

Page 11: ...to either acts omissions events or accidents beyond the reasonable control of TOSHIBA TEC CORPORATION including without limitation acts of God war riot civil commotion malicious or deliberate damage fire flood or storm nat ural calamity earthquakes abnormal voltage or other disasters additions modifications disassembly transportation or repairs by any person other than service technicians authoriz...

Page 12: ...10 General Precautions ...

Page 13: ...itions 33 Specifying the Remote Fax 40 Sending Originals 51 Chapter 3 RECEIVING A FAX Reception Modes 58 Reception Settings 59 Relationship between Original and Paper 62 Chapter 4 CHECKING AND CANCELING THE COMMUNICATIONS Checking Transmission Result 66 Canceling Transmissions 72 Chapter 5 ADVANCED FUNCTIONS Transmitting 2 Sided Originals 79 Priority Transmission 81 Polling Communication 82 Mailbo...

Page 14: ...amples 136 Chapter 7 REGISTERING AND SETTING ITEMS Setting the Initial Transmission Mode 152 Registering the Terminal ID 154 Setting the Reception Mode 159 2nd Line Board optional Installation 162 Setting RX Printing 168 Setting Recovery Transmission 175 Chapter 8 TROUBLESHOOTING When The Following Messages Appear 178 Transmission Trouble 179 Reception Trouble 180 Chapter 9 SPECIFICATIONS Main Spe...

Page 15: ...1 BEFORE USING FAX Description of Each Component 14 Main components 14 Configuration of options 18 Control panel 19 Touch panel 21 Connecting cables 23 ...

Page 16: ...s may vary depending on the media type of the originals 2 Operator s Manual pocket Back side Keep the Operator s Manual in this 3 Automatic dupexing unit This is a unit to make copies on both sides of paper Open it when paper jams occur 4 Bypass tray Use this to make copies on special media types such as overhead transparencies water proof paper 5 Paper feed cover Open this cover when releasing a ...

Page 17: ...when you replace the toner cartridge and clean the charger 11 Power switch Turn the power of the equipment ON or OFF with this 12 Connector for USB storage device Use this connector when retrieving scanning data to USB storage device See the Scan Guide for details 13 Network interface connector Use this connector when connecting this equipment with network 14 USB terminal 4 pin With this terminal ...

Page 18: ...as overhead transparencies or tracing paper as well as plain paper 3 Touch panel Use this to set copying density color adjustment finishing mode and various types of other functions 4 Control panel Use this to make copies enter the number of copy sets and perform and set various types of other functions 5 Charger cleaner 6 Toner bag 9 11 10 8 16 15 14 13 6 7 5 4 3 2 1 12 ...

Page 19: ...g LD LG 9 Receiving tray 10 Scanning area The data of originals transported from the Reversing Automatic Document Feeder optional MR 3018 are scanned here 11 Original scale Use this to check the size of an original placed on the original glass 12 Touch panel contrast adjustment volume Use this when it is difficult to see the display on the touch panel 13 Black toner cartridge 14 Cyan toner cartrid...

Page 20: ... USING FAX 18 Description of Each Component Configuration of options 1 FAX Unit GD 1210 This unit enables you to transmit and receive FAX data 2 2nd Line Board GD 1160 This board enables the use of 2 lines 2 1 ...

Page 21: ... Guide for the functions enabled by this button 3 TEMPLATE button Use this button to store and recall frequently used copy scan and FAX settings 4 EXTENSION button Any operation with this button is invalid at present This button is to extend functions in the future 5 e FILING button Use this button to access saved image data 6 SCAN button Use this button to use the scanning function 7 COPY button ...

Page 22: ...ton the menu for the energy saving mode appears Press the SLEEP button on this menu to enter into the energy sav ing mode and press the SHUTDOWN button to shut down the equipment 14 FUNCTION CLEAR button When this button is pressed all selected functions are cleared and returned to the default settings 15 STOP button Use this button to stop any scanning and copying operations in progress 16 START ...

Page 23: ...Index buttons 2 Touch button area 4 Function setting area Message area The following information is shown here y Equipment status y Operation instruction y Cautionary messages y Transmission resolution y Number of destinations set y Date and time Touch button area The function fields shown here are selectable with a direct touch on the panel Press the desired button lightly with your finger y Inde...

Page 24: ...utton highlighted or shaded again the function selected with this button is cleared To quit cancel the setting press the CANCEL button at the bottom of the touch panel or the ALL CLEAR button on the address book menu Buttons on the touch panel which are grayed out denote that functions for these buttons are not selectable ...

Page 25: ... Do not connect this equipment and a telephone to a telephone connector in parallel 1 LINE2 Connect a telephone line when the 2nd Line Board optional is installed 2 LINE Connect a telephone line 3 TEL Connect an external telephone for a remote reception An optional external telephone handset is not available for this version 2 2 1 3 ...

Page 26: ...1 BEFORE USING FAX 24 Description of Each Component ...

Page 27: ...ional functions 33 Setting the transmission conditions 35 Sending different width originals 36 Setting the scanning conditions for each page 37 Specifying the Remote Fax 40 Direct entry with digital keys 40 Address book entry 41 Group entry 42 Group entry 42 Searching by ID number 43 Searching by address Search address 44 Searching address using LDAP server 47 Multi address transmission 49 Confirm...

Page 28: ...ut picking up the handset of the external telephone When the line is connected to the remote Fax and a dial tone short high pitched tone is heard press the START button to send the original You can also use keypad digital keys dialing and address dialing y Off hook Transmission Only available if an external telephone is attached Pick up the external telephone make a telephone call and then send th...

Page 29: ...Fax at a time This function can reduce the communication cost by sending multiple originals to the same destination at one time This operation is automatically applied when more than one original is sent to one remote Fax with the same transmission functions specified for each reserved TX job When the use of the equipment is managed under the department management or the user man agement the batch...

Page 30: ...he user management each user needs to enter the department code user ID password etc For these operations see the Operator s Manual for Basic Function 1 Press the FAX button on the control panel to select the Fax function y Be sure to switch over to the Fax mode before carrying out Fax operations y If you leave the equipment for about 45 sec onds it automatically returns to the copy mode y You can...

Page 31: ...ype Original Size Maximum Number that Can be Set Remarks Original Glass Sheets Three dimensional objects Books Letter format North American version LD LG LT LT R ST ST R COMP A B format European version A3 A4 A4 R A5 A5 R B4 B5 B5 R FOLIO Do not place any heavy object 8 8 lb or 4 kg or over on the glass Reversing Automatic Document Feeder Optional Plain paper original with fil ing holes 2 3 and 4 ...

Page 32: ...eft inner corner of the glass y Different size originals can also be sent in one transmission y When LD LG LT R ST COMP A3 A4 R A5 B4 B5 or FOLIO originals are placed as shown in the figure on the right the pre entered sender information is printed in the shaded position shown B in the figure and sent to the remote Fax y Entering the sender information P 154 Registering the Terminal ID y When tran...

Page 33: ...s curled may fail to be correctly fed 2 Originals with carbon paper 3 Taped pasted or clipped cut out originals 4 Clipped or stapled originals 5 Originals with holes or tears 6 Damp originals 7 OHP film originals 8 Others tracing paper permeable paper coating paper coating with wax etc 9 Multiple originals when pinched between 2 fingers cannot be moved or originals which are surface treated may fa...

Page 34: ... A3 and A4 or B4 and B5 originals are placed they are sent in their original sizes y To set the originals with different width see P 36 Sending different width originals y When LD LG LT R COMP A3 and B4 A4 R B5 originals are placed as shown in the figure on the right the pre entered sender information is printed in the shaded position shown A in the figure and sent to the remote Fax y Entering the...

Page 35: ...iginal y Original Mode Set the original mode before you scan the original to be sent TEXT TEXT PHOTO PHOTO Transmission time may be longer than usual when the TEXT PHOTO mode or PHOTO mode is selected y Exposure Set the image density according to the contrast of the original to be sent AUTO MANUAL 11 variations In the automatic exposure mode the equipment automatically judges the contrast of the o...

Page 36: ...n is installed P 162 2nd Line Board optional Installation OFF LINE1 LINE2 y SUB SEP SID PWD Input the sub address when the remote Fax you are communicating with needs a sub address Subaddress is divided into the following categories SUB sub address Entering information SEP selective polling address Retrieving information SID sender identification Password for SUB PWD password Password for SEP Up t...

Page 37: ...P 30 Setting originals 2 Press the FAX button on the control panel 3 Press the ADDRESS button to enter the address menu and then press the OPTION button 4 Press the desired buttons to set the transmission conditions and then press the ENTER button y Press the Prev or Next button to switch the screens ...

Page 38: ...sent at a time using Reversing Automatic Document Feeder Available combinations of the original size are as follows Not available for the combination of LT format and A B format LT format LD LT COMP LG LT R A B format A3 A4 B4 B5 A4 R FOLIO 2 Press the FAX button on the control panel 3 Press the ADDRESS button to enter the address menu and then press the OPTION button 1 Adjust the tray guide to th...

Page 39: ...lti page originals by placing them on the original glass you can change the following scanning conditions for each page Resolution Exposure Original mode Original size This function is convenient for newspapers and books can be placed on the original glass and sent 1 Place the original on the glass y P 30 When setting originals on the glass 2 Press the FAX button on the control panel 3 Press the O...

Page 40: ...xt original 7 Select the OPTION button and set the transmission conditions for the second original as required And press the ENTER button to complete the setting y The changeable scanning conditions for each page are the RESOLUTION MODE EXPOSURE and ORIGINAL 8 Press the START button y The second original is scanned y If there is another original to be scanned repeat steps 5 through 7 Be sure to ca...

Page 41: ...Setting the Transmission Conditions 39 9 When finished scanning of the last page press the JOB FINISH button y The originals are sent ...

Page 42: ...take y CLEAR button Press this button to clear all values you have entered y BACK SPACE button Press this button to delete each value you have When you are dialing to an outside line via a PBX there may be a pause before the con nection is made causing a transmission error To avoid this error press the MONITOR PAUSE button after the number that designates an outside line to enter a pause This auto...

Page 43: ...de 1 Place the original s y P 30 Setting originals 2 Press the FAX button on the control panel 3 Press the ADDRESS button to enter the address menu y Each screen displays 8 destinations To view destinations not displayed on the screen press the Prev or Next button to switch the screens 4 Press the button designating the remote Fax to which you wish to send your transmission y You can search for re...

Page 44: ...nel 3 Press the ADDRESS button to enter the address menu then Press the GROUP button y Each screen displays 8 destinations To view destinations not displayed on the screen press the Prev or Next button to switch the screens 4 Press the remote Fax group to send originals If you want to see the specified group members press the CONTENTS button y You can search for groups by ID number and by group P ...

Page 45: ...mmediately displays the screen including the searched for ID number 1 Place the original s y P 30 Setting originals 2 Press the FAX button on the control panel 3 Press the ADDRESS button to enter the address menu then the KNOWN ID button 4 Key in the desired ID number and press the ENTER button y You can key in the number within the range of 1 to 1000 ...

Page 46: ...P 44 Searching by address Search address press the SEARCH ADDRESS button 6 Press the START button Searching by address Search address When selecting the remote Faxes registered in the address book and group pressing a letter button leads to display the remote Faxes whose names start with the letter and or numbers which makes it easy to choose the desired remote Faxes 1 Place the original s y P 30 ...

Page 47: ...Specifying the Remote Fax 45 4 Press the button you want to search 5 Enter the ideal button or number and then press the ENTER but ton ...

Page 48: ...formed y Each screen displays 8 destinations To view destinations not displayed on the screen press the Prev or Next button to switch the screens y To continue searching by the address press the SEARCH ADDRESS button y To continue searching by the ID number P 43 Searching by ID number press the KNOWN ID button 8 To perform the memory transmission press the START button to complete the operation To...

Page 49: ...gistered in the address book of the LDAP Lightweight Directory Access Protocol server via network In this case it is required to register the directory search name using TopAccess via network beforehand You can also set the default LDAP server that you want to select Ask your net work administrator for details 1 Place the original s y P 30 Setting originals 2 Press the FAX button on the control pa...

Page 50: ... Press the directory search name that you want to search and then press the ENTER button 6 Search the remote Fax and then send it y Follow the procedure from step 4 in P 44 Searching by address Search address Searching using the LDAP server is available for Fax number and E mail ...

Page 51: ...he original s y P 30 Setting originals 2 Press the FAX button on the control panel 3 Press the OPTION button and set the transmission conditions y P 33 Setting the Transmission Conditions 4 Specify the remote Fax numbers y To continuously enter remote Fax numbers after having specified them by means of the digital keys press the MULTI button then enter the next number You do not need to press the ...

Page 52: ...ses in the list by pressing the DESTINATION button You can also delete the addresses by pressing the DELETE button 1 Press the DESTINATION button y Each screen displays 8 destinations To view destinations which are not displayed on the screen press the Prev or Next button to switch the screens 2 Select the destination that you wish to delete and then press the DELETE button ...

Page 53: ... sent the next page is scanned It takes longer to scan all pages y If an original is placed on the original glass only one page can be sent Memory transmission is set as the initial setting Changing the initial setting to direct transmission P 152 Setting the Initial Transmission Mode Direct transmission by optional setting 1 Place the original s y P 30 Setting originals 2 Press the FAX button on ...

Page 54: ...n be stored in 1 transmission y You can specify two or more remote Faxes at one time y If the original cannot be sent the remote Fax is busy or otherwise unavailable the remote Fax is automatically redialed repeatedly y Documents can no longer be added to memory if it becomes full midway during scanning In this case reduce the number of originals you are sending or try sending in the direct trans ...

Page 55: ... remote Fax y Specifying by digital keys P 40 Direct entry with digital keys y Specifying by address book P 41 Address book entry y Specifying by group P 42 Group entry y Specifying by multi address transmission P 49 Multi address transmission 6 Press the START button y The original will be scanned and stored in memory y Canceling transmissions P 72 Canceling Transmissions ...

Page 56: ...0 Direct entry with digital keys y Specifying by address book P 41 Address book entry Each press of a digital key dials a number If you make a mistake when dialing the remote Fax number press the MONITOR PAUSE button to cut the line and then press the MONITOR PAUSE button again to redial 6 When you hear the answer tone short high pitched tone through the built in speaker indicating the connection ...

Page 57: ...s the OPTION button and set the transmission conditions y P 33 Setting the Transmission Conditions 4 Pick up the handset of the external telephone 5 Dial the remote FAX number with the external telephone Each press of a digital key dials a number If you make a mistake when dialing the remote Fax number put the handset down to cut the line and then pick up the handset again to redial 6 When you hea...

Page 58: ...en on pulse dial lines This function can be used when a user uses Pulse Dial line 1 To receive a tone service press the button of the digital key to switch over to tone transmission y For details of services and how to receive Fax information services contact your ser vice provider ...

Page 59: ...eception Settings 59 Setting of the reception mode 59 Manual reception 61 Relationship between Original and Paper 62 Acceptable size of paper 62 Setting RX printing during default setup 62 Paper priority when there is no same size paper 63 ...

Page 60: ...aper occurs during reception and prevents the originals from being printed After the trouble has been cleared printing is automatically resumed Memory Reception works in the following conditions During copying During printing of received originals During printing of lists and reports When the equipment has run out of paper When a paper jam occurs When the equipment has run out of toner y Mailbox R...

Page 61: ... receives incoming originals y MANUAL reception Set this mode when the Fax is connected to a line also used for voice telephone calls Setting of the reception mode 2 Press the ADMIN button and then the PASSWORD button 3 Enter the administrator password 6 to 10 digits and then press the ENTER button y Ask your administrator for the administrator password 1 Press the USER FUNCTIONS button on the con...

Page 62: ...3 RECEIVING A FAX 60 Reception Settings 4 Press the FAX button 5 Press the INITIAL SETUP button 6 Press the AUTO or MANUAL button to select the reception mode and then press the ENTER button ...

Page 63: ...the external telephone y If the incoming call is a telephone call start talking with the other party 3 Press the ADVANCED button to enter the advanced menu and then press the MANUAL RECEIVE button 4 Make sure that OFF HOOK RECEIVE appears press the START button and replace the handset 2 If you hear a tone Fax signal press the FAX button on the control panel ...

Page 64: ...r Fax ask your service technician Setting RX printing during default setup The received data are printed on paper which fits the incoming original size y When the incoming original is shorter or the same length as the paper printing area it is printed in the original size y When the incoming original is larger than the paper printing area it is printed according to the following priority Initial s...

Page 65: ... of the same orientation but larger than the received original y American Size When the correct paper size is not available the scanned original will be reduced by remote fax to fit an available size paper such as LD to LT in addition to printing a received docu ment on a larger size paper Size of Original being Received Priority Ledger Legal Letter Letter Statement COMP Ledger Legal Letter Letter...

Page 66: ...cording to the RX reduction printing and discard printing settings For details contact your service technician Size of Original being Received Priority A3 B4 A4 A4 A5 FOLIO A3 B4 B4 A4 A4 A4 A5 FOLIO A3 A3 A3 FOLIO B4 FOLIO B5 B4 A3 B5 B4 A3 A4 A4 A4 FOLIO 1 2 3 4 5 6 7 8 A4 Reduced to 75 A4 Reduced to 75 ...

Page 67: ...ons 66 Checking communication status log 68 Address registration from send receive log 70 Canceling Transmissions 72 Canceling transmissions during scanning 72 Canceling reserved memory transmissions 74 Canceling transmissions during memory transmission 75 Canceling direct transmission during scanning 76 ...

Page 68: ...date y Number of originals y Transmission status Line1 Sending on line 1 Line2 Sending on line 2 Network Sending via Internet Fax Delayed Sending via Delayed Transmission Reservation Wait Communication is in the standby queue Invalid Under standby due to an invalid department code N W Fax For N W Fax function see the Network Fax Guide 4 jobs are listed on each screen page The job display for 100 j...

Page 69: ...ton P 124 Printing reservation list Releasing the department code error In the status column of FAX Internet FAX JOB list the job which is in Invalid status may appear In this case release the invalid job as follows 1 Enter user information required to use the equipment from the control panel 2 Select the file with the invalid code and press the RELEASE button on FAX Inter net FAX JOB list 3 The I...

Page 70: ...Accepted date y Number of originals y Communication result OK Transmission or reception succeeded 4 digit error code Transmission or reception failed P 124 Error code table 4 jobs are listed on each screen page The job display for 40 jobs 10 pages are available The setting can be changed to display the list for 120 jobs 30 pages P 127 Setting the transmission reception journal output and its numbe...

Page 71: ...menu and then press the SEND or RECEIVE button y If the desired file columns are not displayed press the Prev or Next button to switch the screens y To output the list with the transmission or reception result press the JOURNAL but ton P 122 Manually Printing Lists Reports ...

Page 72: ...ch was searched for by the LDAP server y E mail address which was manually entered or which was searched for by the LDAP server The following information can be registered from the Receive log y Remote FAX number which was dialed by direct entry using the digital keys or which was searched for by the LDAP server for a Polling Reception y E mail address of the sender 1 Press the JOB STATUS button o...

Page 73: ...egister and then enter the recipient s or sender s information y See the Operator s Manual for Basic Function for entering letters y ID number is automatically numbered y See the User Functions Guide for registering and correcting the address book 5 Press the ENTER button ...

Page 74: ...nal glass 1 When scanning of the original is finished press the JOB CANCEL y If you press the JOB FINISH button or do nothing for about 45 seconds after finish ing the scanning the scanned data of the original start to be transmitted y To change the setting of the scanning conditions press the OPTION button P 37 Setting the scanning conditions for each page 2 Press the Yes button ...

Page 75: ... is pressed the scanned data of the original s start to be transmitted y To change the setting of the scanning conditions press the OPTION button P 37 Setting the scanning conditions for each page y If you do nothing for about 45 seconds after the pause of the transmission the trans mission that is currently being scanned is cleared from the memory 3 Press the YES button 1 Press the STOP button wh...

Page 76: ...d memory transmissions that are currently stored in the memory and waiting to be sent including Delayed Transmission Reservation and Poling Transmission Reception 1 Press the JOB STATUS button on the control panel 2 Press the FAX button 3 Press the file to be canceled from memory 4 Press the DELETE button 5 When Delete OK appears press the DELETE button ...

Page 77: ...OB STATUS button on the control panel 2 Press the FAX button 3 Select the file that is currently being transmitted y Check that the status column indicates Line1 transmitting via line 1 or Line2 transmitting via line 2 4 Press the DELETE button 5 When Delete OK appears press the DELETE button ...

Page 78: ...transmission during scanning 1 Press the STOP button during transmission scanning y The transmission scanning operation is stopped Even if you cancel transmission in the direct TX mode the part of the original that was scanned before transmission was canceled will be sent to the remote Fax ...

Page 79: ...ting data in confidential bulletin board mailbox 100 Canceling data in mailbox 102 Transmitting Fax to mailbox 103 Polling data out of mailbox 105 Chain Dial Communication 107 Delayed Transmission Reservation 109 Using delayed transmission reservation 109 Releasing delayed transmission reservation 110 Recovery Transmission 112 Using recovery transmission 112 Canceling recovery transmission 113 Onr...

Page 80: ...Save as File 118 ...

Page 81: ...e original depending on its bound position as follows 1 Right to left book type original 2 Top to bottom tablet type original y Note that each setting will automatically return to its default setting when one transmission is completed 1 Place the original s y P 30 Setting originals 3 Press the OPTION button and set the transmission conditions y P 33 Setting the Transmission Conditions 4 Press the ...

Page 82: ...ginal s and then press the ENTER button 6 Specify the remote Fax y Entering the Fax number P 40 Direct entry with digital keys y Selecting from address book P 41 Address book entry y Selecting by group registration P 42 Group entry y Selecting using multi address transmission P 49 Multi address transmission 7 Press the START button ...

Page 83: ...per one transmission in this function 1 Place the original s y P 30 Setting originals 2 Press the FAX button on the control panel 3 Press the OPTION button and set the transmission conditions y P 33 Setting the Transmission Conditions 4 Press the ADVANCED button to enter the advanced menu and then press the PRIORITY RESERVE button 5 Press the ENTER button 6 Specify the remote Fax y Entering the Fa...

Page 84: ...nder can limit the receiver by attaching a password and the receiver s Fax number so that any receiver not identified as the correct receiver with the password and Fax number will not receive the Fax Polling communication with a password can be used only with Toshiba Fax machines Polling transmission 1 Place the original s y P 30 Setting originals 2 Press the FAX button on the control panel 3 Pres...

Page 85: ...Polling Communication 83 6 Press the START button y Scanning starts and the scanned data will be stored in a memory y Canceling the polling transmission P 74 Canceling reserved memory transmis sions ...

Page 86: ...e FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the POLLING button 3 Key in the password 4 digits if the password check is set for the remote Fax and then press the ENTER button 4 Specify the remote Fax y Individual polling reception Entering the Fax number P 40 Direct entry with digital keys Selecting from address book P 41 Address book entr...

Page 87: ...Access Guide y Confidential mailbox Once the data of an original is retrieved from this box this data will be deleted If a new data is input in this box under the same box number where another data exists the new data will be added to the existing data y Bulletin board mailbox Even if the data of an original is retrieved from this box this data will not be deleted If a new data is input in this bo...

Page 88: ...the New York office A P 89 Setting up relay mailbox 2 Transmit the original from the Los Angeles office to the relay mailbox in the New York office A P 103 Transmitting Fax to mailbox LA office 213 NY office A Relay Mailbox 212 NY office A 212 NY office B 212 NY office C 212 LA office 213 VIA RELAY MAILBOX NY office B local NY office C local NY office D local 1 long distance call to the NY office ...

Page 89: ...ential mailbox or bulletin box mailbox on sender s side is explained here 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button 3 Press the CONFIDENTIAL or BULLETIN BD button and then press the BOX SETUP button 4 Press the ENTER button ...

Page 90: ...dicated with y A password is required to Transmit to a Bulletin Board Mailbox from a remote fax y A password is required to Poll a Confidential Mailbox from a remote fax 6 Confirm that the registered information is correct and then press the ENTER button y If the entered box number has already been registered Already assigned appears Press the BOX NUMBER button to enter the next menu press the Bac...

Page 91: ...lay mailbox on sender s side is explained here 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button 3 Press the RELAY button and then press the BOX SETUP button 4 Press the ENTER button ...

Page 92: ...then press the ENTER button y The password being entered is indicated with 6 Specify the relay destination to be registered from the address book or the group list y Press the GROUP button to enter the group list menu y Press the Prev or Next button to scroll through the menus y You can search the desired destination by its ID number P 43 Searching by ID number and address P 44 Searching by addres...

Page 93: ...s operation see P 130 Setting the communication report output 9 Specify the remote Fax to receive the relay destination transmis sion report from the address book or by a direct dialing with the digital keys y Only one remote Fax can receive this report y To correct the selected remote Fax Specifying from the address book Press the FAX button of the selected remote Fax the highlight will be cleare...

Page 94: ... is correct and then press the ENTER button The registered mailboxes can be confirmed in a mailbox list P 125 Printing ITU mail box list 11 Press the ALWAYS button to always print out the received Fax or press the ON ERROR button to print it out only when the relay transmission has failed ...

Page 95: ...s the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button 3 Press the CONFIDENTIAL or BULLETIN BD or RELAY button and then press the BOX DELETE button 4 Press the ENTER button y If the selected mailbox has not been set No entry appears ...

Page 96: ...TER button You can delete the mailbox with the administrator password Ask the administrator about the admin istrator password 6 Press the ENTER button 7 Press the YES button y In case of deleting a confidential mailbox or a bulletin board mailbox Not allowed now appears if the YES button is pressed while some data are still in these mail boxes y If the box number keyed in is not correct No entry a...

Page 97: ...s explained here 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button 3 Press the RELAY button and then press the MODIFY button 4 Press the ENTER button y If the selected mailbox has not been set No entry appears ...

Page 98: ...password keyed in is not correct Invalid number appears Key in the correct box number or pass word 7 Correct the remote Fax The field of the remote Fax currently selected is highlighted y You can add a remote Fax from the address book or the registered group y To delete the remote Fax press the FAX button of the highlighted field again y Press the GROUP button to enter the group list menu y Press ...

Page 99: ...ort see P 126 Automatically Printing Lists Reports 10 Specify the remote Fax to receive the relay destination transmis sion report from the address book or by a direct dialing with the digital keys y Only one remote Fax can receive this report y To change the selected remote Fax delete it and specify a new one 11 Confirm that the registered information is correct and then press the ENTER button y ...

Page 100: ...5 ADVANCED FUNCTIONS 98 Mailbox Communication 12 Press the ALWAYS button to always print out the received Fax or press the ON ERROR button to print it out only when the relay transmission has failed ...

Page 101: ...he sender s side is explained here 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button 3 Press the CONFIDENTIAL or BULLETIN BD button and then press the PRINT button 4 Press the ENTER button y If the selected mailbox has not been set No entry appears ...

Page 102: ...ect No entry appears If the password keyed in is not correct Invalid number appears Key in the correct box number or pass word Inputting data in confidential bulletin board mailbox How to input a Fax data into a confidential mailbox or a bulletin board mailbox on the sender s side is explained here 1 Place the original s y P 30 Setting originals 2 Press the FAX button on the control panel 3 Press ...

Page 103: ...assword has been set press the PASSWORD button to enter the next menu key in the password maximum 20 digits and then press the ENTER button 8 Press the ENTER button y If the box number keyed in is not correct No entry appears If the password keyed in is not correct Invalid number appears Key in the correct box number or pass word 9 Press the START button y The original data is registered in the ma...

Page 104: ...n and then press the CANCEL button 4 Press the ENTER button y If the selected mailbox has not been set No entry appears 5 Press the BOX NUMBER button to enter the next menu key in the box number s maximum 20 digits and then press the ENTER button y If a password has been set press the PASSWORD button to enter the next menu key in the password maximum 20 digits and then press the ENTER button You c...

Page 105: ...ox number or pass word Transmitting Fax to mailbox How to transmit and register Fax data into mailbox on receiver s side remote Fax is explained here 1 Place the original s y P 30 Setting originals 2 Press the FAX button on the control panel 3 Press the OPTION button and set the transmission conditions y P 33 Setting the Transmission Conditions 4 Press the ADVANCED button to enter the advanced men...

Page 106: ...ax y Entering the Fax number P 40 Direct entry with digital keys y Selecting from address book P 41 Address book entry y Selecting by group registration P 42 Group entry y Selecting using multi address transmission P 49 Multi address transmission 10 Press the START button y The original data is transmitted to the remote mailbox after it is scanned to memory y If you want to cancel the transmission...

Page 107: ...r a bulletin board mailbox on receiver s side remote Fax is explained here 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button 3 Press the CONFIDENTIAL or BULLETIN BD button and then press the POLLING button 4 Press the ENTER button ...

Page 108: ... for the data polling out of a confidential mailbox 6 Press the ENTER button 7 Specify the remote Fax y Entering the Fax number P 40 Direct entry with digital keys y Selecting from address book P 41 Address book entry y Selecting by group registration P 42 Group entry y Selecting using multi address transmission P 49 Multi address transmission 8 Press the START button y The data is polled retrieve...

Page 109: ...but ton 128 digits of numbers in total can be set in this function 1 Place the original s y P 30 Setting originals 2 Press the FAX button on the control panel 3 Press the OPTION button and set the transmission conditions y P 33 Setting the Transmission Conditions 4 Press the ADVANCED button to enter the advanced menu and then press the CHAIN DIAL COMM button 5 Specify the number to be dialed first...

Page 110: ...t either from the address book or by direct dialing y e g Press the Italy 39 button in the address book as an international code and then press the Rome Office button in the address book 7 Press the START button y The transmission will start in the order of the remote Fax machines entered ...

Page 111: ...et y The date and time of reception can also be set in a polling reception Using delayed transmission reservation 1 Place the original s y P 30 Setting originals 2 Press the FAX button on the control panel 3 Press the OPTION button and set the transmission conditions y P 33 Setting the Transmission Conditions 4 Press the ADVANCED button to enter the advanced menu and then press the DELAYED TX RESE...

Page 112: ... START button y Canceling delayed transmission reservation of which status is Wait P 74 Can celing reserved memory transmissions y Canceling delayed transmission that is currently being transmitted P 75 Cancel ing transmissions during memory transmission Releasing delayed transmission reservation How to release a delayed transmission reservation and perform a memory transmission is explained here ...

Page 113: ...Canceling the delayed transmission reservation of which status is Wait P 74 Canceling reserved memory transmissions y Canceling delayed transmission that is currently being transmitted P 75 Cancel ing transmissions during memory transmission To cancel the delayed transmission reservation of which status is Delayed press the DELETE button ...

Page 114: ...again in the operation on the touch panel The retention period of the data needs to be set in advance P 175 Setting Recovery Trans mission Using recovery transmission 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the RECOVERY TX button 3 Select the data you want to retransmit y You can change the Fax number only when the first tra...

Page 115: ...ery transmission 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the RECOVERY TX button 3 Select the data you want to cancel 4 Press the JOB CANCEL button 5 Press the YES button ...

Page 116: ...y Box e STUDIO Mail Server ITU T compatible G3 FAX Internet FAX machine Mail Server Personal Computer Mail Server Internet 1 A facsimile is sent to the Relay Box of the machine through the public switched telephone line 2 The E mail addresses are assigned to the end stations in the Relay Box 3 The facsimile is converted to an E mail and forward to a mail server through the LAN 4 The E mail is deli...

Page 117: ... destination from the address book or group list when you set up a relay mailbox Register the desired E mail address into the address book before setting up the relay mailbox Fax numbers as well as E mail addresses can be registered as relay destinations in a relay mailbox See P 85 Mailbox Communication for the details of mailbox communication how to register a Fax number as a relay destination in...

Page 118: ...ost1 toshiba com Mail Server toshiba com G3 FAX Mail Server E mail E mail Personal Computer Mail Server Internet Intranet Internet FAX machine ITU T Mailbox Subaddress Destination 3 The mail server transfer the E mail to the machine in the SMTP transmission NOTE The mail server should be configured to retrieve the E mail with the forwarding address of host1 toshiba com 1 The E mail is sent to FAX ...

Page 119: ... equipment with offramp gateway function or when you want to set this equipment as a relay station to perform an offramp gateway transmission advise the sender of how to perform an offramp gateway transmission To set this equipment as a relay station to perform an offramp gateway transmission Send an E mail to this equipment with an E mail address including a Fax number of a relay des tination You...

Page 120: ...er or My Network Places To save a Fax data into a client PC the network administrator has to make some settings in advance See the TopAccess Guide for details The hard disk of this equipment may break down in rare cases Be sure to back up the data in the shared folder of this equipment 1 Place the original s y P 30 Setting originals 2 Press the FAX button on the control panel 3 Press the FILE butt...

Page 121: ...here the data is saved y MFP LOCAL Select it when the data should be saved in the hard disk of this equip ment The data will be saved under the directory path shown on the menu y REMOTE 1 and REMOTE 2 Select them when the data should be saved in the hard disk of a client PC through a server The administrator has to make some set tings in advance using the TopAccess function to select either of the...

Page 122: ...e data is saved in this folder When TIFF SINGLE or PDF SINGLE is selected another folder with the file name entered in step 4 is automatically created and each page of the data is saved in this folder The client PC can access the saved data by opening the shared folder in the hard disk of this equipment on the network 7 Press the ENTER button after all the settings have been made 8 Specify the rem...

Page 123: ...utomatically output 138 Reservation list Manually output 139 Mailbox relay box report Manually output 140 Memory transmission report Automatically output 141 Transmission report Automatically output 142 Multi transmission report Automatically output 143 Polling report Automatically output 144 Mailbox reception report Automatically output 145 Relay station report Automatically output 145 Relay tran...

Page 124: ...ist of receptions Outputs the latest 40 or 120 receptions Switching the number of communications output P 127 Setting the transmission recep tion journal output and its number y Reservation list List of the files in memory that are standing by to be sent y Address book information List of names phone numbers of remote Faxes E mail address SUB SEP and SID PWD entered in the address book To print ou...

Page 125: ...tton to enter the log menu and then press the SEND or RECEIVE button 3 Press the JOURNAL button y The journals will be output y If the JOURNAL button is pressed with a file selected the journal of the selected file for one transmission is output 1 Press the JOB STATUS button on the control panel ...

Page 126: ...n y The reservation list is output Error Code Description Remedy 0012 Original jam Clear the jammed original 0013 Door open Firmly close the open door 0020 Power interruption Check the power interruption report 0030 Reset Transmission is cancelled The transmission is terminated by the jammed printing paper during the direct transmission 0033 Polling Error Check polling options setup Security code ...

Page 127: ... Lists Reports 125 Printing ITU mailbox list 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX LIST button y The ITU mailbox list is output 1 Press the FAX button on the control panel ...

Page 128: ...lling RX has ended this report is output y Relay transmission originator terminal report When this equipment is setup as a relay originator a status report concerning the initial transmission to the relay stations is output The reduced transmission document can be added by using PRINT 1st PAGE IMAGE y Relay transmission relay station report When this equipment is setup as a relay station a status ...

Page 129: ...sion journal 40 120 Setting the number of communications on the transmission journal as 40 or 120 y Reception journal 40 120 Setting the number of communications on the reception journal as 40 or 120 2 Press the ADMIN button and then press the PASSWORD button 3 Enter the administrator password 6 to 10 digits and then press the ENTER button y Ask your administrator to the administrator password 1 P...

Page 130: ...6 PRINTING LISTS AND REPORTS 128 Automatically Printing Lists Reports 4 Press the LIST REPORT button 5 Press the REPORT SETTING button 6 Press the JOURNAL button ...

Page 131: ...matically Printing Lists Reports 129 7 Press the ON or OFF button y The default setting is ON 8 Select the desired number either 40 or 120 communications y The default setting is 40 9 Press the ENTER button ...

Page 132: ...FF ALWAYS ON ERROR RELAY DESTINATION OFF ALWAYS ON ERROR If the ALWAYS button is selected The report is output after every communication is completed If the ON ERROR button is selected The report is output when a communication error has occurred If the OFF button is selected The report is not output 1 Press the USER FUNCTIONS button on the control panel 2 Press the ADMIN button and then press the ...

Page 133: ...Automatically Printing Lists Reports 131 4 Press the LIST REPORT button 5 Press the REPORT SETTING button 6 Press the COMM REPORT button ...

Page 134: ...s y The icons highlighted in the screen below are the default settings However the ALWAYS buttons are selected for all reports other than RELAY DESTINATION as a default setting for European versions y If you select the ALWAYS or ON ERROR button for the MEMORY TX MULTI TX RELAY ORIGINATOR RELAY STATION and RELAY DESTINATION PRINT 1st PAGE IMAGE appears Press the YES or NO button 8 Press the ENTER b...

Page 135: ...riginal is received from the remote Fax to the local mailbox y RELAY STATION ON OFF Setting whether the mailbox reception report should be printed when the multi address relay transmission is received from the multi address relay originator 1 Press the USER FUNCTIONS button on the control panel 2 Press the ADMIN button and then press the PASSWORD button 3 Enter the administrator password 6 to 10 d...

Page 136: ...6 PRINTING LISTS AND REPORTS 134 Automatically Printing Lists Reports 4 Press the LIST REPORT button 5 Press the REPORT SETTING button 6 Press the RECEPTION LIST button ...

Page 137: ...35 7 Press the desired buttons for each item y The icons highlighted in the screen below are the default settings However the default setting for European versions is as follows RELAY STATION ON LOCAL OFF REMOTE ON 8 Press the ENTER button ...

Page 138: ...formation for the last 40 or 120 communications can be confirmed Switching the number of communications output P 127 Setting the transmission reception journal output and its number y The mark in the TO column is appended when the 2nd TEL NUMBER is used for trans mission The mark in the MODE column is appended when the 2nd line is used y If any errors occur during transmission the error code is di...

Page 139: ...unication SR R Relay mailbox communication SF F Forward mailbox communication ML Internet Fax communication I N W Fax communication O Offramp Gateway communication The number of pages for the communication Fax name or telephone number Date and time when starting communication Communicating period of time Communication mode EC ECM communication G3 G3 communication Journal or list outputting date an...

Page 140: ...s output P 127 Setting the transmission reception journal output and its number y The mark on the MODE is appended when the 2nd line is used y If any errors occur during transmission the error code is displayed under the STATUS col umn P 124 Error code table NO FILE NO DATE TIME DURATION PGS FROM DEPT MODE STATUS 001 003 07 10 14 23 00 00 0 Aaabbb USA HQ NG 00B1 002 007 07 10 17 20 00 32 1 3109998...

Page 141: ...The mark G on the TO refers to a pre programmed group TX RX FILE NO DATE TIME FUNCTION PGS TO DELAY TIME 017 07 10 18 41 MULTI TX 1 G ABC EXPRESS RESERVATION LIST TIME 07 10 06 18 41 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A RECOVERY TX FILE NO DATE TIME FUNCTION PGS TO 013 07 10 18 01 MULTI TX 1 2153334444 PC JOB FILE NO DATE TIME FUNCTION PGS TO DELAY TIME 003 07 10 17 40 MULTI TX ...

Page 142: ...NO DATE TIME FROM 11222 BULLETIN BD 11231 CONFIDENTIAL 1 008 07 10 17 24 LOCAL MAILBOX RELAY BOX REPORT TIME 07 10 06 18 00 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A RELAY BOX NO END STATION REPLY TO NUMBER 12345 ADDRESS 001 002 003 004 005 12345 GROUP 001 002 FORWARD INBOUND FAX TSI BOX NO AGENT DESTINATION 22222 E MAIL To ADDRESS 001 GROUP 001 Cc ADDRESS 002 003 GROUP 002 ...

Page 143: ...a communication using a mailbox y The STORED TIME on the END TIME shows the data storing time of when the recovery transmission has been set y If an error occurs during memory transmission the error code will be indicated on the STA TUS P 124 Error code table FILE NO 004 DATE 07 10 17 11 TO ABC EXPRESS DOCUMENT PAGES 1 START TIME 07 10 17 13 END TIME 07 10 17 14 STORED TIME 07 10 23 14 PAGES SENT ...

Page 144: ...ALWAYS P 130 Setting the communication report output y If an error occurs during direct transmission the error code will be indicated on the STATUS P 124 Error code table NO FILE NO DATE TIME DURATION PGS TO DEPT MODE STATUS 002 007 07 10 17 20 00 32 1 3109998888 EC 603 OK TRANSMISSION REPORT XXXXXXXXXXX XXXX XXX TIME 07 10 06 17 55 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A ...

Page 145: ...ded when the 2nd TEL NUMBER is used for transmission y The mark on the FAX NUMBER refers to a manually input telephone number y The STORED TIME next to the END TIME shows the data storing time of when the recovery transmission has been set FILE NO 013 DATE 07 10 18 01 DOCUMENT PAGES 1 START TIME 07 10 18 01 END TIME 07 10 18 17 STORED TIME 07 11 00 17 SUCCESSFUL ADDRESS BOOK 001 Aaabbb ADMIN UNSUC...

Page 146: ...R or ALWAYS P 130 Setting the communication report output y The mark on the FAX NUMBER refers to a manually input telephone number FILE NO 014 DATE 07 10 18 02 START TIME 07 10 18 17 END TIME 07 10 18 18 SUCCESSFUL ADDRESS BOOK 001 Cccddd ADMIN UNSUCCESSFUL FAX NUMBER 2139998888 NOT AVAILABLE POLLING REPORT TIME 07 10 06 18 18 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A ...

Page 147: ...rt is output when an original is received in a relay mailbox FILE NO 016 DATE 07 10 18 22 BOX NUMBER 12345 BOX TYPE CONFIDENTIAL DOCUMENT PAGES 1 TOTAL 2 FROM LOCAL MAILBOX RECEPTION REPORT TIME 07 10 06 18 22 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A FILE NO 734 DATE 07 10 13 33 RELAY BOX 777 DOCUMENT PAGES 1 FROM 214 RELAY STATION REPORT TIME 07 10 06 13 33 FAX NO 1 2131234567 NAME...

Page 148: ...stations is output y This will be output ON ERROR or ALWAYS P 130 Setting the communication report output y The mark on the TO refers to a manually input telephone number FILE NO 016 DATE 07 10 18 22 TO 2139998888 RELAY BOX 12345 DOCUMENT PAGES 1 START TIME 07 10 18 22 END TIME 07 10 18 22 PAGES SENT 1 STATUS OK RELAY TX ORIG TERMINAL REPORT TIME 07 10 06 18 22 FAX NO 1 2131234567 FAX NO 2 2131235...

Page 149: ...l be output ON ERROR or ALWAYS P 130 Setting the communication report output y The mark on the TO is appended when the 2nd TEL NUMBER is used for transmission FILE NO 013 DATE 07 10 14 45 DOCUMENT PAGES 3 FROM 7141234567 START TIME 07 10 14 45 END TIME 07 10 14 46 RELAY BOX 12345 SUCCESSFUL GROUP NUMBER 002 USA 1 ADDRESS BOOK 001 005 ASIA 1 UNSUCCESSFUL ADDRESS BOOK PAGE SENT 001 Cccddd ADMIN 0 RE...

Page 150: ...f the first page of the doc ument transmitted is appended on the report y This will be output ON ERROR or ALWAYS P 130 Setting the communication report output FILE NO 013 DATE 07 10 14 45 DOCUMENT PAGES 3 FROM 7141234567 START TIME 07 10 14 45 END TIME 07 10 14 46 RELAY BOX 12345 SUCCESSFUL ADDRESS BOOK 005 XYZ CORPORATION UNSUCCESSFUL ADDRESS BOOK PAGES SENT 001 Cccddd ADMIN 0 RELAY TX END TERMIN...

Page 151: ...ith the contents of the image memory when the main power switch is turned ON after a power failure during Fax communication TX RX FILE NO FUNCTION 044 POLLING RX 045 MULTI TX POWER FAILURE LIST TIME 07 10 06 17 53 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A MEMORY RECEPTION FILE NO 029 PC JOB FILE NO FUNCTION 049 SINGLE TX 050 MULTI TX ...

Page 152: ...6 PRINTING LISTS AND REPORTS 150 Lists Reports Samples ...

Page 153: ... Mode 159 2nd Line Board optional Installation 162 Dial type setting 162 2nd line setting 164 Transmission and reception TX RX 166 Reception only 24HR 166 Reception only TIMER 167 Setting RX Printing 168 Setting RX printing 168 Setting duplex printing 170 Setting the rotate sort Alternation 173 Setting Recovery Transmission 175 ...

Page 154: ...ission type MEMORY TX DIRECT TX y TTI recording Setting is not available in all product markets ON OFF You can send originals appended with a terminal ID preset to your equipment You can set this terminal ID in either of the memory TX or direct TX modes Entering the terminal ID 2 REGISTERING THE TERMINAL ID P 154 Registering the Terminal ID y RTI recording ON OFF You can print the received origina...

Page 155: ...he Initial Transmission Mode 153 3 Press the desired buttons for each item y The screen below shows the default setting y Press the Next or Prev button to switch the screens as required 4 Press the ENTER button ...

Page 156: ... feature enables remote parties to easily identify your documents and the time of transmission Example of how Sender Information is printed on originals received by the remote Fax Sender information is printed about 5 mm from the top edge of the transmitted original Example of how Receiver Information is printed on originals you receive Receiver information is printed about 5 mm from the bottom ed...

Page 157: ...UNCTIONS button on the control panel 2 Press the ADMIN button and then the PASSWORD button 3 Enter the administrator password 6 to 10 digits and then press the ENTER button y Ask your administrator for the administrator password 4 Press the FAX button ...

Page 158: ... TERMINAL ID button 6 Press the ID NAME button and enter the ID name in the letter entry screen up to 20 characters When you have finished entering the letters press the ENTER button y Entering letters see the Operator s Manual for Basic Function 7 Press the FAX NUMBER button ...

Page 159: ...adding international code in the terminal ID 234 567 8901 9 Key in the terminal number and then press the ENTER button To enter a pause press the MONITOR PAUSE button 10 Specify the LINE 2 NUMBER in the same way in specifying the FAX NUMBER steps 6 8 y The line 2 number can be set when the optional 2nd line board optional is installed 12345678901 If the area code starts from 0 0 will be omitted In...

Page 160: ...AND SETTING ITEMS 158 Registering the Terminal ID 11 Check the settings If they are correct press the ENTER button to complete entry y To change the settings press the ID NAME FAX NUMBER or LINE2 NUMBER button again ...

Page 161: ...l be heard after each Fax reception has printed y Dial type Line 1 Line 2 DP MF not available for the European version There are 2 types of telephone lines Dial pulse lines DP and multi frequency lines MF Change the telephone line setting to match the type of line you are using when you first install the system or you change the connected telephone line The line 2 number can be set when the option...

Page 162: ...ows the default settings y With the monitor tone volume you can adjust the volume level used when the MON ITOR PAUSE button on the control panel is pressed y With the reception completion tone volume setting you can adjust the volume level of the Fax reception end of print tone y To adjust the volume press the or buttons Pressing the button raises the volume while pressing the button lowers it Whe...

Page 163: ...161 7 Press the ENTER button y The registered items can be confirmed in the Administrator s Function List To print the list see the User Functions Guide There is no second screen to display the dial types for the European version ...

Page 164: ...erminal ID y Dial type setting y Line 2 setting The 1st line takes precedence in the initial setting not including the case in which LINE 2 is selected on the LINE SELECT when you register remote Fax numbers into the address Operator s Manual for Basic Function If you want the 2nd line to have priority in the initial setting ask your service technician Dial type setting 1 Press the USER FUNCTIONS ...

Page 165: ...he FAX button 5 Press the INITIAL SETUP button 6 Select either of the DP or MF buttons for the dial type line 2 set ting y Press the Next or Prev button to switch the screens as required y DP MF P 159 Setting the Reception Mode 7 Press the ENTER button ...

Page 166: ...e 2nd line is always standing by for reception y Reception only timer Only reception is available during the specified period of time Even during reception only the specified line performs transmission if any line has been specified by the options or address menu 1 Press the USER FUNCTIONS button on the control panel 2 Press the ADMIN button and then the PASSWORD button 3 Enter the administrator p...

Page 167: ...2nd Line Board optional Installation 165 4 Press the FAX button 5 Press the LINE 2 MODE button ...

Page 168: ...ND SETTING ITEMS 166 2nd Line Board optional Installation Transmission and reception TX RX 6 Press the TX RX button 7 Press the ENTER button Reception only 24HR 6 Press the RX ONLY 24HR button 7 Press the ENTER button ...

Page 169: ...onal Installation 167 Reception only TIMER 6 Press the RX ONLY TIMER button y Key in the START time and END time y Press the or button to move the cursor y Time is displayed in the 24 hour system 7 Press the ENTER button ...

Page 170: ...etting contact your service technician y RX reduction printing ON default setting If the received original is longer than the recording paper it will be vertically reduced to 90 to fit on the installed receiving paper LG size original is vertically reduced to 75 to fit on LT or LT R paper OFF The received original is printed on 2 sheets of paper if its length exceeds the paper printing area Drawer...

Page 171: ...ng RX Printing 169 3 Enter the administrator password 6 to 10 digits and then press the ENTER button y Ask your administrator for the administrator password 4 Press the FAX button 5 Press the RX PRINT button ...

Page 172: ...y if the received original sizes and resolution are the same y When the paper has run out during duplex printing the rest of the document is printed on another size paper y When the received original is printed on 2 sheets of paper because it exceeds the printing area the duplex printing is not available y Documents received using the batch transmission function are printed on both sides of the pa...

Page 173: ...ng RX Printing 171 3 Enter the administrator password 6 to 10 digits and then press the ENTER button y Ask your administrator for the administrator password 4 Press the FAX button 5 Press the RX PRINT button ...

Page 174: ...he received original size 1 Received LD LG LT A3 A4 or B4 sized originals are printed so that they can be bound along the long edge of direction 2 Received ST A5 or B5 sized originals are printed so that they can be bound along the short edge of direction Even when Duplex Printing is selected one sided printing will be applied to the follow ing two items 1 Received fax documents which are relay tr...

Page 175: ...ed paper Set the LT and LT R or A4 and A4 R drawers If paper becomes empty during Rotate Sort the rest of the document is printed on the remaining paper 1 Press the USER FUNCTIONS button on the control panel 2 Press the ADMIN button and then the PASSWORD button 3 Enter the administrator password 6 to 10 digits and then press the ENTER button y Ask your administrator for the administrator password ...

Page 176: ...RX Printing 5 Press the RX PRINT button 6 Press the ON button for the rotate sort function and then press the ENTER button y The registered items can be confirmed in the Administrator s Function List To print the list see the User Functions Guide ...

Page 177: ...t in memory using the Recovery Transmission function 1 Press the USER FUNCTIONS button on the control panel 2 Press the ADMIN button and then the PASSWORD button 3 Enter the administrator password 6 to 10 digits and then press the ENTER button y Ask your administrator for the administrator password 4 Press the FAX button ...

Page 178: ...NG ITEMS 176 Setting Recovery Transmission 5 Press the RECOVERY TX button 6 Change the document stored time with the 1H or 24H but ton and press the ENTER button y The document holding time can be changed in 1 hour increments ...

Page 179: ...8 TROUBLESHOOTING When The Following Messages Appear 178 Transmission Trouble 179 Reception Trouble 180 ...

Page 180: ...n full The number of reserved jobs exceeded 100 Either wait for job reservations to be completed or check the jobs and delete reserved jobs Job memory full The total number of destinations for outgoing call jobs exceeded 1 000 Either wait for outgoing call jobs to be completed or check the jobs and delete reserved jobs Sorry not possible On hook or direct TX was attempted during communications Wai...

Page 181: ...he original that you are sending y Does the original that you are sending match the conditions of the original that is available for sending 2 originals are fed together y Have you placed more than the maximum number of originals that can be placed at one time y Does the original that you are sending match the conditions of the original that is available for sending y Have you pushed the originals...

Page 182: ...at the remote Fax Check this with the party try ing to send the original Paper is not output y Is the equipment out of paper The received original is printed dark and is illegible or black stripes are printed on the origi nal y Make a local copy and confirm proper printing y Is the original being sent a dirty copy Check this with the party try ing to send the original y Is the trouble due to a pro...

Page 183: ...9 SPECIFICATIONS Main Specifications 182 ...

Page 184: ...al North America LD LG LT LT R ST ST R COMP Size of Original European A3 A4 A4 R A5 A5 R B4 B5 B5 R FOLIO Recording Paper Size North America 11 x 17 LD 8 5 x 14 LG 8 5 x 11 LT 5 5 x 8 5 ST 10 1 8 x 14 COMP Recording Paper Size European 297 mm x 420 mm A3 210 mm x 297 mm A4 148 mm x 210 mm A5 257 mm x 364 mm B4 182 mm x 257 mm B5 210 mm x 330 mm FOLIO Compatibility Commu nication Modes Exclusive Mo...

Page 185: ...ial mailbox 85 Confirming the destinations 50 Connecting cables 23 Connector 1 for USB storage device 15 Control panel 16 19 COPY button 19 Cyan toner cartridge 17 D Delayed Communications 27 Delayed Transmission Reservation 109 Deleting mailbox 93 Description of Each Component 14 Dial type Line 1 Line 2 159 Dial type setting 162 Digital keys 20 Direct entry with digital keys 26 40 Direct transmis...

Page 186: ...of mailbox 105 Polling reception 58 84 Polling report Automatically output 144 Polling report 126 Polling transmission 26 82 Power failure list Automatically output 149 Power failure list 126 Power switch 15 Precautions for using the Reversing Automatic Document Feeder 31 Preparation for Transmission 28 PRINT DATA MEMORY RX FAX communication lamps 19 Printing Fax out of mailbox 99 Printing ITU mai...

Page 187: ...elay mailbox 89 SID PWD 34 Slit glass cleaner 17 Specifying the Remote Fax 40 START button 20 STOP button 20 SUB SEP 34 Subject Body 34 Switching to the Fax mode 28 T TEMPLATE button 19 TIFF MULTI 120 SINGLE 120 To receive an E mail using SMTP 117 Toner bag 16 Touch panel 16 20 21 Touch panel contrast adjustment volume 17 Touch button area 21 Transmission and reception TX RX 166 Transmission journ...

Page 188: ...186 INDEX ...

Page 189: ...Printed in Malaysia GD 1210 OME060027B0 ...

Page 190: ...EC CORPORATION All rights reserved 2 17 2 HIGASHIGOTANDA SHINAGAWA KU TOKYO 141 8664 JAPAN MULTIFUNCTIONAL DIGITAL SYSTEMS Operator s Manual for Facsimile Function GD 1210 6LE29597002 R060120A9101 TTEC Ver02 2006 08 ...

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