Toshiba GD-1200 Operator'S Manual Download | Manualshive

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6. PRINTING LISTS AND REPORTS

1. Manually Printing Lists & Reports ...................................................................................... 118
2. Automatically Printing Lists & Reports ...............................................................................122

• Automatically printing lists & reports ...............................................................................................122
• Setting the lists and reports output..................................................................................................123

3. Lists/Reports Samples .......................................................................................................131

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Summary of Contents for GD-1200

Page 1: ...MULTIFUNCTIONAL DIGITAL SYSTEMS Operator s Manual for Facsimile Function GD 1200 ...

Page 2: ......

Page 3: ...rent width originals 31 Setting the scanning conditions for each page 33 5 Specifying the Remote Fax 35 Direct entry with digital keys 35 Address book entry 36 Group entry 37 Searching by ID number 38 Searching by address Search address 40 Searching address using LDAP server 43 Multi address transmission 45 Confirming the destinations 46 6 Sending Originals 47 Direct transmission 47 Memory transmi...

Page 4: ...nting Lists Reports 122 Automatically printing lists reports 122 Setting the lists and reports output 123 3 Lists Reports Samples 131 7 REGISTERING AND SETTING ITEMS 145 1 Setting the Initial Transmission Mode 146 2 Registering the Terminal ID 148 3 Setting the Reception Mode 153 4 2nd Line Board optional Installation 156 5 Setting RX Printing 162 Setting RX printing 162 Setting duplex printing 16...

Page 5: ...etermine the number of devices that may be connected to a telephone line Exces sive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company For products ...

Page 6: ...elecommunications company The equipment must also be installed using an acceptable method of connection The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be coordinated by a representative designated by the supplier Any repairs or alterations made by the user to this equipment or eq...

Page 7: ...ue dispositif terminal indique le nombre maximal de terminaux qui peuvent être raccordés à une interface La terminaison d une interface télépho nique peut consister en une combinaison de quelques dispositifs à la seule condition que la somme d indices d equivalence de la sonnerie de tous les dispositifs n excède pas 5 ATTENTION Pour réduire les risques d incendie utiliser uniquement des conducteur...

Page 8: ...he user should NOT contact the Telecom Faults Service This device is intended for Stand alone connection and not in parrallel with other telephone devices The call log incorporated in this equipment does not record all answered calls The call log therefore may not agree with the Telecom account which may include calls not shown on the log TOSHIBA AUSTRALIA PTY LIMITED 17th Floor 296 Queen Street A...

Page 9: ...precautions according to the level of warning Before reading this Operator s Manual you should fully understand the meaning and importance of the signal words These words are classified in the following three levels Warning Indicates a potentially hazardous situation which if not avoided could result in death serious injury seri ous damage or fire in the equipment or surrounding assets Caution Ind...

Page 10: ...her received data Receiving data while printing a list Transmitting data in the memory during printing a report High Resolution U FINE Mode Detailed technical drawings fine text and photographs can be clearly reproduced in transmitted docu ments with a resolution of 16 dots mm X 15 4 lines mm Multi Address Transmission This function enables you to transmit a single document to maximum 400 destinat...

Page 11: ...such as date and time setting or the address book data will not be deleted All data of the time and destinations set in a certain function such as the delayed communication or polling reception may be deleted If a power failure has occurred during the scanning of an original or while printing a list a message POWER FAILURE appears on the touch panel In this case the job in progress might have been...

Page 12: ...e to either acts omissions events or accidents beyond the reasonable control of TOSHIBA TEC CORPORATION including without limitation acts of God war riot civil commotion malicious or deliberate damage fire flood or storm natural calamity earthquakes abnormal volt age or other disasters additions modifications disassembly transportation or repairs by any person other than service technicians author...

Page 13: ...11 1 1 BEFORE USING FAX 1 Description of Each Component 12 Main components 12 Configuration of options 13 Control panel 14 Touch panel 16 ...

Page 14: ...r Cyan Magenta Yellow 3 Operator s Manual pocket Back side 12 Original glass 4 Power switch 13 Touch panel 5 Automatic duplexer 14 Control panel 6 Bypass tray 15 Black toner 7 Paper size indicator 16 Used toner bag 8 Original scale 17 Touch panel contrast adjustment volume 9 Scanning area A and B Options 1 2 7 3 4 10 8 9 11 16 15 14 13 12 5 6 A B 17 ...

Page 15: ...13 1 Configuration of options 1 FAX Unit GD 1200 This unit enables you to transmit and receive FAX data 2 2nd Line Board GD 1160 This board enables the use of 2 lines 2 1 ...

Page 16: ...er Functions Guide for the functions enabled by this button 3 TEMPLATE button Use this button to store and recall frequently used copy scan and FAX settings 4 EXTENSION button Any operation with this button is invalid at present This button is to extend functions in the future 5 e FILING button Use this button to access saved image data 6 SCAN button Use this button to use the scanning function 7 ...

Page 17: ...saving mode appears Press the SLEEP button on this menu to enter into the energy saving mode and press the SHUT DOWN button to shut down the equipment 14 FUNCTION CLEAR button When this button is pressed all selected functions are cleared and returned to the default settings 15 STOP button Use this button to stop any scanning and copying operations in progress 16 START button Use this button to st...

Page 18: ...error 1 Message area 3 Index buttons 2 Touch button area 4 Function setting area Message area The following information is shown here Equipment status Operation instruction Cautionary messages Transmission resolution Number of destinations set Date and time Touch button area The function fields shown here are selectable with a direct touch on the panel Press desired button lightly with your finger...

Page 19: ...ded again the function selected with this button is cleared To quit cancel the setting press the CANCEL button at the bottom of the touch panel or the ALL CLEAR button on the address book menu Buttons on the touch panel which are grayed out denote that functions for these buttons are not select able ...

Page 20: ...ables Do not connect this equipment and a telephone to a telephone connector in parallel e STUDIO281c 351c 451c 1 LINE2 Connect a telephone line when the 2nd Line Board optional is installed 2 LINE1 Connect a telephone line 3 TEL Connect the external telephone for a remote reception The external telephone handset is not available for this version 2 2 1 3 4 ...

Page 21: ...n conditions 29 Sending different width originals 31 Setting the scanning conditions for each page 33 5 Specifying the Remote Fax 35 Direct entry with digital keys 35 Address book entry 36 Group entry 37 Searching by ID number 38 Searching by address Search address 40 Searching address using LDAP server 43 Multi address transmission 45 Confirming the destinations 46 6 Sending Originals 47 Memory t...

Page 22: ... up the handset of the exter nal telephone When the line is connected to the remote Fax and a dial tone short high pitched tone is heard press the START button to send the original You can also use keypad digital keys dialing and address dialing Off hook Transmission Only available if an external telephone is attached Pick up the external telephone make a telephone call and then send the originals...

Page 23: ...ime This function can reduce the communication cost by sending multiple originals to the same destination at one time This operation is automatically applied when more than one original is sent to one remote Fax with the same transmission functions specified for each reserved TX job When the use of the equipment is managed under the department management or the user man agement the batch transmiss...

Page 24: ...anagement each user needs to enter the department code user ID password etc For these operations see the Operator s Manual for Basic Function 1 Press the FAX button on the control panel to select the Fax function Be sure to switch over to the Fax mode before carrying out Fax operations If you leave the equipment for about 45 seconds it automatically returns to the copy mode You can also switch to ...

Page 25: ... Number that Can be Set Remarks Original Glass Sheets Three dimensional objects Books Letter format North American version LD LG LT LT R ST ST R COMP A B format European version A3 A4 A4 R A5 A5 R B4 B5 B5 R FOLIO Do not place any heavy object 8 8 lb or 4 kg or over on the glass Reversing Automatic Document Feeder Optional Plain paper thermal paper for word processor or Fax original with filing ho...

Page 26: ... left inner corner of the glass Different size originals can also be sent in one transmission When LD LG LT R ST COMP A3 A4 R A5 B4 B5 or FOLIO originals are placed as shown in the figure on the right the pre entered sender information is printed in the shaded position shown B in the figure and sent to the remote Fax Entering the sender information P 148 2 Registering the Ter minal ID When transmi...

Page 27: ...d may fail to be correctly fed 2 Originals with carbon paper 3 Taped pasted or clipped cut out originals 4 Clipped or stapled originals 5 Originals with holes or tears 6 Damp originals 7 OHP film originals 8 Others tracing paper permeable paper coating paper coating with wax etc 9 Multiple originals when pinched between 2 fingers cannot be moved or originals which are sur face treated may fail to ...

Page 28: ... A3 and A4 or B4 and B5 originals are placed they are sent in their original sizes To set the originals with different width see P 31 Sending dif ferent width originals When LD LG LT R COMP A3 and B4 A4 R B5 originals are placed as shown in the figure on the right the pre entered sender information is printed in the shaded position shown A in the figure and sent to the remote Fax Entering the send...

Page 29: ...riations In the automatic exposure mode the equipment automatically judges the contrast of the origi nal and selects the ideal contrast In the manual exposure mode you can adjust the contrast manually with 11 variations Transmission Type Set the transmission type MEMORY TX Send the original after it is scanned into memory DIRECT TX Send the original directly as it is being scanned Original Size Se...

Page 30: ...s Retrieving information SID sender identification Password for SUB PWD password Password for SEP Up to 20 digits of information can be stored for each of these sub addresses When you send documents you can specify a sub address or password compatible with ITU T International Telecommunications Union Telecommunications standards To use this function the remote Fax must be capable of setting an ITU...

Page 31: ...inals 2 Press the FAX button on the control panel 3 Press the ADDRESS button to enter the address menu and then press the OPTION button 4 Press the desired buttons to set the transmission conditions and then press the ENTER button Press the Prev or Next button to switch the screens ...

Page 32: ...30 2 SENDING A FAX 4 Setting the Transmission Conditions Cont 2 5 Specify the remote Fax and press the START button ...

Page 33: ...ombination of LT format and A B format LT format LD LT COMP LG LT R A B format A3 A4 B4 B5 A4 R FOLIO 2 Press the FAX button on the control panel 3 Press the ADDRESS button to enter the address menu and then press the OPTION button 4 Press the DIFFERENT WIDTH button And press the ENTER button to complete the setting Set the other transmission condition as required P 29 Setting the transmission con...

Page 34: ...32 2 SENDING A FAX 4 Setting the Transmission Conditions Cont 2 5 Specify the remote Fax and press the START button ...

Page 35: ...he control panel 3 Press the OPTION button and set the transmission conditions P 27 4 Setting the Transmission Conditions 4 Specify the remote Fax Specifying by digital keys P 35 Direct entry with digital keys Specifying by address book P 36 Address book entry Specifying by group P 37 Group entry Specifying by multi address transmission P 45 Multi address transmission 5 Press the START button The ...

Page 36: ...r original to be scanned repeat steps 5 through 7 Be sure to carry out the operations within 45 seconds after the To continue place document on glass and press START appears If the equipment is inactive for 45 seconds the scanned original is sent 9 When finished scanning of the last page press the JOB FINISH but ton The originals are sent ...

Page 37: ...ress this button to clear all values you have entered BACK SPACE button Press this button to delete each value you have When you are dialing to an outside line via a PBX there may be a pause before the connection is made causing a transmission error To avoid this error press the MONITOR PAUSE button after the number that designates an outside line to enter a pause This automatically enters a thee ...

Page 38: ... Functions Guide 1 Place the original s P 24 Setting originals 2 Press the FAX button on the control panel 3 Press the ADDRESS button to enter the address menu Each screen displays 8 destinations To view destinations not displayed on the screen press the Prev or Next button to switch the screens 4 Press the button designating the remote Fax to which you wish to send your transmission You can searc...

Page 39: ...ESS button to enter the address menu then Press the GROUP button Each screen displays 8 destinations To view destinations not displayed on the screen press the Prev or Next button to switch the screens 4 Press the remote Fax group to send originals If you want to see the specified group members press the CONTENTS button You can search for groups by ID number and by group P 38 Searching by ID numbe...

Page 40: ...he ID number immediately displays the screen including the searched for ID number 1 Place the original s P 24 Setting originals 2 Press the FAX button on the control panel 3 Press the ADDRESS button to enter the address menu then the KNOWN ID button 4 Key in the desired ID number and press the ENTER button You can key in the number within the range of 1 to 1000 ...

Page 41: ...ations To view destinations not displayed on the screen press the Prev or Next button to switch the screens To continue searching by ID number press the KNOWN ID button To continue searching by address P 40 Searching by address Search address press the SEARCH ADDRESS button 6 Press the START button ...

Page 42: ...ing a letter button leads to display the remote Faxes whose names start with the letter and or numbers which makes it easy to choose the desired remote Faxes 1 Place the original s P 24 Setting originals 2 Press the FAX button on the control panel 3 Press the ADDRESS button to enter the address menu Press the SEARCH ADDRESS button 4 Press the button you want to search ...

Page 43: ...41 2 5 Enter the ideal button or number and then press the ENTER button 6 Press the SEARCH button ...

Page 44: ...by the ID number P 38 Searching by ID number press the KNOWN ID button 8 To perform the memory transmission press the START button to complete the operation To perform the direct transmission follow the procedure from step 9 9 To perform the On hook transmission press the MONITOR PAUSE button and the DIAL button To perform the Off hook transmission pick up the handset of the external telephone and...

Page 45: ...d to register the directory search name using TopAccess via network beforehand You can also set the default LDAP server that you want to select Ask your network administrator for details 1 Place the original s P 24 Setting originals 2 Press the FAX button on the control panel 3 Press the ADDRESS button to enter address menu and then press the SEARCH ADDRESS button If the LDAP server has already be...

Page 46: ... directory search name that you want to search and then press the ENTER button 6 Search the remote Fax and then send it Follow the procedure from step 4 in P 40 Searching by address Search address Searching using the LDAP server is available for Fax number and E mail ...

Page 47: ...originals 2 Press the FAX button on the control panel 3 Press the OPTION button and set the transmission conditions P 27 4 Setting the Transmission Conditions 4 Specify the remote Fax numbers To continuously enter remote Fax numbers after having specified them by means of the digital keys press the MULTI button then enter the next number You do not need to press the MULTI button for the address bo...

Page 48: ...ddresses in the list by pressing the DESTINATION button You can also delete the addresses by pressing the DELETE button 1 Press the DESTINATION button Each screen displays 8 destinations To view destinations which are not displayed on the screen press the Prev or Next button to switch the screens 2 Select the destination that you wish to delete and then press the DELETE button ...

Page 49: ... scan all pages If an original is placed on the original glass the scanning conditions can be changed for each page P 33 Setting the scanning conditions for each page Memory transmission is set as the initial setting Changing the initial setting to direct transmission P 146 1 Setting the Initial Transmission Mode Direct transmission by optional setting 1 Place the original s P 24 Setting originals...

Page 50: ...g by digital keys P 35 Direct entry with digital keys Specifying by address book P 36 Address book entry 6 Press the START button The remote Fax is dialed immediately and communication is initiated Canceling the direct transmission P 74 Canceling direct transmission during scanning ...

Page 51: ...ed to memory if it becomes full midway during scanning In this case reduce the number of originals you are sending or try sending in the direct transmission mode P 47 Direct transmission If an original is placed on the original glass the scanning conditions can be changed for each page P 33 Setting the scanning conditions for each page 1 Place the original s P 24 Setting originals 2 Press the FAX ...

Page 52: ...ntry with digital keys Specifying by address book P 36 Address book entry Specifying by group P 37 Group entry Specifying by multi address transmission P 45 Multi address transmission 6 Press the START button The original will be scanned and stored in memory Canceling transmissions P 70 2 Canceling Transmissions ...

Page 53: ...ith digital keys Specifying by address book P 36 Address book entry Each press of a digital key dials a number If you make a mistake when dialing the remote Fax number press the MONITOR PAUSE button to cut the line and then press the MONITOR PAUSE button again to redial 6 When you hear the answer tone short high pitched tone through the built in speaker indicating the connection has been made with...

Page 54: ...el 3 Press the OPTION button and set the transmission conditions P 27 4 Setting the Transmission Conditions 4 Pick up the handset of the external telephone 5 Dial the remote FAX number with the external telephone Each press of a digital key dials a number If you make a mistake when dialing the remote Fax number put the handset down to cut the line and then pick up the handset again to redial 6 Whe...

Page 55: ...can be used even on pulse dial lines 1 To receive a tone service press the button of the digital key to switch over to tone transmission For details of services and how to receive Fax information ser vices contact your service provider ...

Page 56: ...2 54 2 SENDING A FAX ...

Page 57: ...55 3 3 RECEIVING A FAX 1 Reception Modes 56 2 Reception Settings 57 3 Relationship between Original and Paper 60 ...

Page 58: ...per occurs during reception and prevents the originals from being printed After the trouble has been cleared printing is automatically resumed Memory Reception works in the following conditions During copying During printing of received originals During printing of lists and reports When the equipment has run out of paper When a paper jam occurs When the equipment has run out of toner Mailbox Rece...

Page 59: ...es incoming originals MANUAL reception Set this mode when the Fax is connected to a line also used for voice telephone calls Setting of the reception mode 2 Press the ADMIN button and then the PASSWORD button 3 Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator for the administrator password 1 Press the USER FUNCTIONS button on the control panel ...

Page 60: ...58 3 RECEIVING A FAX 2 Reception Settings Cont 3 4 Press the FAX button 5 Press the INITIAL SETUP button 6 Press the AUTO or MANUAL button to select the reception mode and then press the ENTER button ...

Page 61: ...rnal telephone If the incoming call is a telephone call start talking with the other party 3 Press the ADVANCED button to enter the advanced menu and then press the MANUAL RECEIVE button 4 Make sure that OFF HOOK RECEIVE appears press the START button and replace the handset 2 If you hear a tone Fax signal press the FAX button on the control panel ...

Page 62: ...the drawer for Fax ask your service technician Setting RX printing during default setup The received data are printed on paper which fits the incoming original size When the incoming original is shorter or the same length as the paper printing area it is printed in the original size When the incoming original is larger than the paper printing area it is printed according to the following priority ...

Page 63: ...ntation but larger than the received original American Size When the correct paper size is not available the scanned original will be reduced by remote fax to fit an available size paper such as LD to LT in addition to printing a received document on a larger size paper Size of Original being Received Priority Ledger Legal Letter Letter Statement COMP Ledger Legal Letter Letter Statement COMP COMP...

Page 64: ...s according to the RX reduction printing and discard printing settings For details contact your service technician Size of Original being Received Priority A3 B4 A4 A4 A5 FOLIO A3 B4 B4 A4 A4 A4 A5 FOLIO A3 A3 A3 FOLIO B4 FOLIO B5 B4 A3 B5 B4 A3 A4 A4 A4 FOLIO 1 2 3 4 5 6 7 8 A4 Reduced to 75 A4 Reduced to 75 ...

Page 65: ...G AND CANCELING THE COMMUNICATIONS 1 Checking Transmission Result 64 Checking reserved transmissions 64 Checking communication status log 66 Address registration from send receive log 68 2 Canceling Transmissions 70 ...

Page 66: ...n Reservation Wait Communication is in the standby queue Invalid Under standby due to an invalid department code N W Fax For N W Fax function see the Network Fax Guide 4 jobs are listed on each screen page The job display for 100 jobs 25 pages are available 2 Press the FAX button If the desired file columns are not displayed press the Prev or Next button to switch the screens Files are displayed i...

Page 67: ...ode error In N W Fax function if an invalid code is keyed in INVALID appears in the status column and the status becomes standby Select the file with the invalid code and press the RELEASE button to key in the correct department code ...

Page 68: ...cation result OK Transmission or reception succeeded 4 digit error code Transmission or reception failed P 120 Error code table 4 jobs are listed on each screen page The job display for 40 jobs 10 pages are available The setting can be changed to display the list for 120 jobs 30 pages P 123 Setting the transmis sion reception journal output and its number 1 Press the JOB STATUS button on the contr...

Page 69: ...esired file columns are not displayed press the Prev or Next button to switch the screens To output the list with the transmission or reception result press the JOURNAL button P 118 1 Manually Printing Lists Reports ...

Page 70: ...or which was searched for by the LDAP server E mail address which was manually entered or which was searched for by the LDAP server The following information can be registered from the Receive log Remote FAX number which was dialed by direct entry using the digital keys or which was searched for by the LDAP server for a Polling Reception E mail address of the sender 1 Press the JOB STATUS button o...

Page 71: ... then enter the recipi ent s or sender s information See the Operator s Manual for Basic Function for entering letters ID number is automatically numbered See the User Functions Guide for registering and correcting the address book 5 Press the ENTER button ...

Page 72: ...on or do nothing for about 45 seconds after finishing the scanning the scanned data of the original start to be transmitted To change the setting of the scanning conditions press the OPTION button P 33 Setting the scanning conditions for each page 2 Press the Yes button When originals are being scanned using the Reversing Automatic Document Feeder optional 1 Press the STOP button while the multi p...

Page 73: ... is pressed the scanned data of the original s start to be transmitted To change the setting of the scanning conditions press the OPTION button P 33 Setting the scanning conditions for each page If you do nothing for about 45 seconds after the pause of the transmission the transmission that is currently being scanned is cleared from the memory 3 Press the YES button ...

Page 74: ...erved memory transmissions that are currently stored in the memory and waiting to be sent including Delayed Transmission Reservation and Poling Transmission Reception 1 Press the JOB STATUS button on the control panel 2 Press the FAX button 3 Press the file to be canceled from memory 4 Press the DELETE button 5 When Delete OK appears press the DELETE button ...

Page 75: ...button on the control panel 2 Press the FAX button 3 Select the file that is currently being transmitted Check that the status column indicates Line1 transmitting via line 1 or Line2 transmitting via line 2 4 Press the DELETE button 5 When Delete OK appears press the DELETE button ...

Page 76: ...rect transmission during scanning 1 Press the STOP button during transmis sion scanning The transmission scanning operation is stopped Even if you cancel transmission in the direct TX mode the part of the original that was scanned before transmission was canceled will be sent to the remote Fax ...

Page 77: ...iginals 76 2 Priority Transmission 78 3 Polling Communication 79 4 Mailbox Communication 82 5 Chain Dial Communication 102 6 Delayed Transmission Reservation 104 7 Recovery Transmission 107 8 Onramp Gateway 109 9 Offramp Gateway 111 10 Save as File 113 ...

Page 78: ...t Feeder optional change the direction of the original depending on its bound position as follows 1 Right to left book type original 2 Top to bottom tablet type original Note that each setting will automatically return to its default setting when one transmission is com pleted 1 Place the original s P 24 Setting originals 3 Press the OPTION button and set the transmission conditions P 27 4 Setting...

Page 79: ...bound posi tion of the original s and then press the ENTER button 6 Specify the remote Fax Entering the Fax number P 35 Direct entry with digital keys Selecting from address book P 36 Address book entry Selecting by group registration P 37 Group entry Selecting using multi address transmission P 45 Multi address transmission 7 Press the START button ...

Page 80: ...ed per one transmission in this function 1 Place the original s P 24 Setting originals 2 Press the FAX button on the control panel 3 Press the OPTION button and set the transmission conditions P 27 4 Setting the Transmission Conditions 4 Press the ADVANCED button to enter the advanced menu and then press the PRIORITY RESERVE button 5 Press the ENTER button 6 Specify the remote Fax Entering the Fax...

Page 81: ... the receiver by attaching a password and the receiver s Fax number so that any receiver not identified as the correct receiver with the password and Fax number will not receive the Fax Polling communication with a password can be used only with Toshiba Fax machines Polling transmission 1 Place the original s P 24 Setting originals 2 Press the FAX button on the control panel 3 Press the OPTION but...

Page 82: ...ED FUNCTIONS 3 Polling Communication Cont 5 6 Press the START button Scanning starts and the scanned data will be stored in a memory Canceling the polling transmission P 72 Canceling reserved memory transmissions ...

Page 83: ...ontrol panel 2 Press the ADVANCED button to enter the advanced menu and then press the POLLING button 3 Key in the password 4 digits if the password check is set for the remote Fax and then press the ENTER button 4 Specify the remote Fax Individual polling reception Entering the Fax number P 35 Direct entry with digital keys Selecting from address book P 36 Address book entry Multi polling recepti...

Page 84: ... new data will overwrite the existing data Multi address relay mailbox A Fax machine with mailbox function transmits a Fax specifying a certain mailbox as a relay mailbox and then the relay station forwards the Fax to the destination previously registered in the relay mailbox In this case the Fax machine of the original sender is called a relay originator the Fax machine which forwards the Fax is ...

Page 85: ...lbox or bulletin box mailbox on sender s side is explained here 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button 3 Press the CONFIDENTIAL or BULLETIN BD button and then press the BOX SETUP button 4 Press the ENTER button ...

Page 86: ...red is indicated with A password is required to Transmit to a Bulletin Board Mailbox from a remote fax A password is required to Poll a Confidential Mailbox from a remote fax 6 Confirm that the registered information is correct and then press the ENTER button If the entered box number has already been registered Already assigned appears Press the BOX NUMBER button to enter the next menu press the ...

Page 87: ...x on sender s side is explained here 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button 3 Press the RELAY button and then press the BOX SETUP button 4 Press the ENTER button ...

Page 88: ...its and then press the ENTER button The password being entered is indicated with 6 Specify the relay destination to be registered from the address book or the group list Press the GROUP button to enter the group list menu Press the Prev or Next button to scroll through the menus You can search the desired destination by its ID number P 38 Searching by ID number and address P 40 Searching by addres...

Page 89: ...e the relay destination transmission report from the address book or by a direct dialing with the digital keys Only one remote Fax can receive this report To correct the selected remote Fax Specifying from the address book Press the FAX button of the selected remote Fax the highlight will be cleared and then press the FAX but ton of the correct remote Fax Specifying by a direct dialing Press the B...

Page 90: ...5 ADVANCED FUNCTIONS 4 Mailbox Communication Cont 5 11Press the ALWAYS button to always print out the received Fax or press the ON ERROR button to print it out only when the relay trans mission has failed ...

Page 91: ... button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button 3 Press the CONFIDENTIAL or BULLETIN BD or RELAY button and then press the BOX DELETE button 4 Press the ENTER button If the selected mailbox has not been set No entry appears ...

Page 92: ...s the ENTER button You can delete the mailbox with the administrator password Ask the administrator about the administrator password 6 Press the ENTER button 7 Press the YES button In case of deleting a confidential mailbox or a bulletin board mailbox Not allowed now appears if the YES button is pressed while some data are still in these mailboxes If the box number keyed in is not correct No entry...

Page 93: ...ed here 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button 3 Press the RELAY button and then press the MODIFY button 4 Press the ENTER button If the selected mailbox has not been set No entry appears ...

Page 94: ...s If the password keyed in is not correct Invalid number appears Key in the correct box number or password 7 Correct the remote Fax The field of the remote Fax currently selected is highlighted You can add a remote Fax from the address book or the registered group To delete the remote Fax press the FAX button of the highlighted field again Press the GROUP button to enter the group list menu Press ...

Page 95: ...ive the relay destination transmission report from the address book or by a direct dialing with the digital keys Only one remote Fax can receive this report To change the selected remote Fax delete it and specify a new one 11Confirm that the registered information is correct and then press the ENTER button The mailbox has been set 12Press the ALWAYS button to always print out the received Fax or p...

Page 96: ...ard mailbox on the sender s side is explained here 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button 3 Press the CONFIDENTIAL or BULLETIN BD button and then press the PRINT button 4 Press the ENTER button If the selected mailbox has not been set No entry appears ...

Page 97: ...If the password keyed in is not correct Invalid number appears Key in the correct box number or password Inputting data in confidential bulleting board mailbox How to input a Fax data into a confidential mailbox or a bulletin board mailbox on the sender s side is explained here 1 Place the original s P 24 Setting originals 2 Press the FAX button on the control panel 3 Press the OPTION button and s...

Page 98: ...ut ton If a password has been set press the PASSWORD button to enter the next menu key in the password max imum 20 digits and then press the ENTER button 8 Press the ENTER button If the box number keyed in is not correct No entry appears If the password keyed in is not correct Invalid number appears Key in the correct box number or password 9 Press the START button The data of the original is regi...

Page 99: ... CANCEL button 4 Press the ENTER button If the selected mailbox has not been set No entry appears 5 Press the BOX NUMBER button to enter the next menu key in the box number s maximum 20 digits and then press the ENTER but ton If a password has been set press the PASSWORD button to enter the next menu key in the password max imum 20 digits and then press the ENTER button You can delete a confidenti...

Page 100: ... the correct box number or password Transmitting Fax to mailbox How to transmit and register Fax data into mailbox on receiver s side remote Fax is explained here 1 Place the original s P 24 Setting originals 2 Press the FAX button on the control panel 3 Press the OPTION button and set the transmission conditions P 27 4 Setting the Transmission Conditions 4 Press the ADVANCED button to enter the a...

Page 101: ...mission of a bulletin board mailbox 8 Press the ENTER button 9 Specify the remote Fax Entering the Fax number P 35 Direct entry with digital keys Selecting from address book P 36 Address book entry Selecting by group registration P 37 Group entry Selecting using multi address transmission P 45 Multi address transmission 10Press the START button The data of the original is transmitted to the mailbo...

Page 102: ...ntial mailbox or a bulletin board mailbox on receiver s side remote Fax is explained here 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button 3 Press the CONFIDENTIAL or BULLETIN BD button and then press the POLLING button 4 Press the ENTER button ...

Page 103: ...polling out of a confidential mailbox 6 Press the ENTER button 7 Specify the remote Fax Entering the Fax number P 35 Direct entry with digital keys Selecting from address book P 36 Address book entry Selecting by group registration P 37 Group entry Selecting using multi address transmission P 45 Multi address transmission 8 Press the START button The data is polled retrieved out of the mailbox and...

Page 104: ...rst pressing the CHAIN DIAL COMM button 128 digits of numbers in total can be set in this function 1 Place the original s P 24 Setting originals 2 Press the FAX button on the control panel 3 Press the OPTION button and set the transmission conditions P 27 4 Setting the Transmission Conditions 4 Press the ADVANCED button to enter the advanced menu and then press the CHAIN DIAL COMM button 5 Specify...

Page 105: ...ress book or by a direct dialing e g Press the Italy 39 button in the address book as an international code and then press the Rome Office button in the address book 7 Press the START button The transmission will start in the order of the remote Fax machines entered ...

Page 106: ...t The date and time of reception can also be set in a polling reception Using delayed transmission reservation 1 Place the original s P 24 Setting originals 2 Press the FAX button on the control panel 3 Press the OPTION button and set the transmission conditions P 27 4 Setting the Transmission Conditions 4 Press the ADVANCED button to enter the advanced menu and then press the DELAYED TX RESERVE b...

Page 107: ... P 45 Multi address transmission 8 Press the START button Canceling delayed transmission reservation P 72 Canceling reserved memory transmissions Releasing delayed transmission reservation How to release cancel a delayed transmission reservation and perform a memory transmission is explained here 2 Press the FAX button 3 Select the data to be canceled Delayed appears in the status field of the sub...

Page 108: ...S 6 Delayed Transmission Reservation Cont 5 4 Press the RELEASE button The reservation is canceled and the memory transmission is performed Canceling the delayed transmission reservation P 170 6 Setting Recovery Transmission ...

Page 109: ...ion on the touch panel The retention period of the data needs to be set in advance P 170 6 Setting Recovery Transmission Using recovery transmission 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the RECOVERY TX button 3 Select the data you want to retransmit You can change the Fax number only when the first transmission is perform...

Page 110: ...Canceling recovery transmission 1 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the RECOVERY TX button 3 Select the data you want to cancel 4 Press the JOB CANCEL button 5 Press the YES button ...

Page 111: ...ail Server ITU T compatible G3 FAX Internet FAX machine Mail Server Personal Computer Mail Server Internet 1 A facsimile is sent to the Relay Box of the machine through the public switched telephone line 2 The E mail addresses are assigned to the end stations in the Relay Box 3 The facsimile is converted to an E mail and forward to a mail server through the LAN 4 The E mail is delivered through th...

Page 112: ...ess as a relay destination from the address book or group list when you set up a relay mailbox Register the desired E mail address into the address book before setting up the relay mailbox Fax numbers as well as E mail addresses can be registered as relay destinations in a relay mailbox See P 82 4 Mailbox Communication for the details of mailbox communication how to register a Fax number as a rela...

Page 113: ...ail Server toshiba com G3 FAX Mail Server E mail E mail Personal Computer Mail Server Internet Intranet Internet FAX machine ITU T Mailbox Subaddress Destination 3 The mail server transfer the E mail to the machine in the SMTP transmission NOTE The mail server should be configured to retrieve the E mail with the forwarding address of host1 toshiba com 1 The E mail is sent to FAX xxxxxxx host1 tosh...

Page 114: ...end an E mail to this equipment with offramp gateway function or when you want to set this equipment as a relay station to perform an offramp gateway transmission advise the sender of how to perform an offramp gateway transmission To set this equipment as a relay station to perform an offramp gateway transmission Send an E mail to this equipment with an E mail address including a Fax number of a r...

Page 115: ...ugh its Web browser To save a Fax data into a client PC the network administrator has to make some settings in advance See the TopAccess Guide for details The hard disk of this equipment may break down in rare cases Be sure to back up the data in the shared folder of this equipment 1 Place the original s P 24 Setting originals 2 Press the FAX button on the control panel 3 Press the FILE button to ...

Page 116: ...ect the location where the data is saved MFP LOCAL Select it when the data should be saved in the hard disk of this equipment The data will be saved under the directory path shown on the menu REMOTE 1 and REMOTE 2 Select them when the data should be saved in the hard disk of a client PC through a server The administrator has to make some settings in advance using the TopAccess function to select e...

Page 117: ...d another folder with the file name entered in step 4 is automati cally created and each page of the data is saved in this folder The client PC can access the saved data by opening the shared folder in the hard disk of this equipment on the network 7 Press the ENTER button after all the settings have been made 8 Specify the remote Fax Entering the Fax number P 35 Direct entry with digital keys Sel...

Page 118: ...5 116 5 ADVANCED FUNCTIONS ...

Page 119: ...TING LISTS AND REPORTS 1 Manually Printing Lists Reports 118 2 Automatically Printing Lists Reports 122 Automatically printing lists reports 122 Setting the lists and reports output 123 3 Lists Reports Samples 131 ...

Page 120: ... Switching the number of communications output P 123 Setting the transmission reception jour nal output and its number Reservation list List of the files in memory that are standing by to be sent Address book information List of names phone numbers of remote Faxes E mail address SUB SEP and SID PWD entered in the address book To print out the list see the User Functions Guide Group numbers informa...

Page 121: ...enter the log menu and then press the SEND or RECEIVE button 3 Press the JOURNAL button The journals will be output If the JOURNAL button is pressed with a file selected the journal of the selected file for one transmission is output ...

Page 122: ...12 Original jam Clear the jammed original 0013 Door open Firmly close the open door 0020 Power interruption Check the power interruption report 0030 Reset Transmission is cancelled The transmission is terminated by the jammed print ing paper during the direct transmission 0033 Polling Error Check polling options setup Security code etc and check if the polling document exists 0042 Memory full Make...

Page 123: ...21 6 Printing ITU mailbox list 2 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX LIST button The ITU mailbox list is output 1 Press the FAX button on the control panel ...

Page 124: ...MAGE Polling report After polling RX has ended this report is output Relay transmission originator terminal report When this equipment is setup as a relay originator the report of the transmission to the relay stations is output The reduced transmission document can be added by using PRINT 1st PAGE IMAGE Relay transmission relay station report When this equipment is setup as a relay station the re...

Page 125: ...0 Setting the number of communications on the transmission journal as 40 or 120 Reception journal 40 120 Setting the number of communications on the reception journal as 40 or 120 2 Press the ADMIN button and then press the PASSWORD button 3 Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator to the administrator password 1 Press the USER FUNCTION...

Page 126: ...124 6 PRINTING LISTS AND REPORTS 2 Automatically Printing Lists Reports Cont 6 4 Press the LIST REPORT button 5 Press the REPORT SETTING button 6 Press the JOURNAL button ...

Page 127: ... ON ERROR DIRECT TX OFF ALWAYS ON ERROR MULTI TX OFF ALWAYS ON ERROR POLLING OFF ALWAYS ON ERROR RELAY ORIGINATOR OFF ALWAYS ON ERROR RELAY STATION OFF ALWAYS ON ERROR RELAY DESTINATION OFF ALWAYS ON ERROR If the ALWAYS button is selected The report is output after every communication is completed If the ON ERROR button is selected The report is output when a communication error has occurred If th...

Page 128: ...inting Lists Reports Cont 6 2 Press the ADMIN button and then press the PASSWORD button 3 Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator to the administrator password 4 Press the LIST REPORT button ...

Page 129: ... switch screens The icons highlighted in the screen below are the default settings However the ALWAYS buttons are selected for all reports other than RELAY DESTINATION as a default setting for European versions If you select the ALWAYS or ON ERROR button for the MEMORY TX MULTI TX RELAY ORIGINATOR RELAY STATION and RELAY DESTINATION PRINT 1st PAGE IMAGE appears Press the YES or NO button ...

Page 130: ...cal mailbox REMOTE ON OFF Setting whether the mailbox reception report should be printed when the original is received from the remote Fax to the local mailbox RELAY STATION ON OFF Setting whether the mailbox reception report should be printed when the multi address relay transmis sion is received from the multi address relay originator 1 Press the USER FUNCTIONS button on the control panel 2 Pres...

Page 131: ...9 6 3 Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator to the administrator password 4 Press the LIST REPORT button 5 Press the REPORT SETTING button ...

Page 132: ...ont 6 6 Press the RECEPTION LIST button 7 Press the desired buttons for each item The icons highlighted in the screen below are the default settings However the default setting for European versions is as follows RELAY STATION ON LOCAL OFF REMOTE ON 8 Press the ENTER button ...

Page 133: ... 40 or 120 communications can be confirmed Switching the number of communications output P 123 Setting the transmission reception journal output and its number The mark in the TO column is appended when the 2nd TEL NUMBER is used for transmission The mark in the MODE column is appended when the 2nd line is used If any errors occur during transmission the error code is displayed under the STATUS co...

Page 134: ...Mailbox communication SR R Relay mailbox communication SF F Forward mailbox communication ML Internet Fax communication I N W Fax communication O Offramp Gateway communication The number of pages for the communication Fax name or telephone number Data and time when starting communication Communicating period of time Communication mode EC ECM communication G3 G3 communication Journal or list output...

Page 135: ...t and its number The mark on the FROM is appended when the 2nd TEL NUMBER is used for transmission The mark on the MODE is appended when the 2nd line is used If any errors occur during transmission the error code is displayed under the STATUS column P 120 Error code table NO FILE NO DATE TIME DURATION PGS FROM DEPT MODE STATUS 001 003 07 10 14 23 00 00 0 Aaabbb USA HQ NG 00B1 002 007 07 10 17 20 0...

Page 136: ...t telephone number The mark G on the TO refers to a pre programmed group TX RX FILE NO DATE TIME FUNCTION PGS TO DELAY TIME 017 07 10 18 41 MULTI TX 1 G ABC EXPRESS RESERVATION LIST TIME 07 10 05 18 41 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A RECOVERY TX FILE NO DATE TIME FUNCTION PGS TO 013 07 10 18 01 MULTI TX 1 2153334444 PC JOB FILE NO DATE TIME FUNCTION PGS TO DELAY TIME 003 07...

Page 137: ... 11222 BULLETIN BD 11231 CONFIDENTIAL 1 008 07 10 17 24 LOCAL MAILBOX RELAY BOX REPORT TIME 07 10 05 18 00 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A RELAY BOX NO END STATION REPLY TO NUMBER 12345 ADDRESS 001 002 003 004 005 12345 GROUP 001 002 FORWARD BOX NO AGENT DESTINATION 22222 E MAIL To ADDRESS 001 GROUP 001 Co ADDRESS 002 003 GROUP 002 ...

Page 138: ...ILE NO refers to a communication using a mailbox The STORED TIME on the END TIME shows the data storing time of when the recovery transmis sion has been set If an error occurs during memory transmission the error code will be indicated on the STATUS P 120 Error code table FILE NO 004 DATE 07 10 17 11 TO ABC EXPRESS DOCUMENT PAGES 1 START TIME 07 10 17 13 END TIME 07 10 17 14 STORED TIME 07 10 23 1...

Page 139: ... mark on the TO refers to a manually input telephone number If an error occurs during direct transmission the error code will be indicated on the STATUS P 120 Error code table NO FILE NO DATE TIME DURATION PGS TO DEPT MODE STATUS 002 007 07 10 17 20 00 32 1 3109998888 EC 603 OK TRANSMISSION REPORT XXXXXXXXXXX XXXX XXX TIME 07 10 05 17 55 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A ...

Page 140: ...on the TO is appended when the 2nd TEL NUMBER is used for transmission The mark on the FAX NUMBER refers to a manually input telephone number The STORED TIME next to the END TIME shows the data storing time of when the recovery trans mission has been set FILE NO 013 DATE 07 10 18 01 DOCUMENT PAGES 1 START TIME 07 10 18 01 END TIME 07 10 18 17 STORED TIME 07 11 00 17 SUCCESSFUL ADDRESS BOOK 001 Aaa...

Page 141: ...ting the communication report output The mark on the FAX NUMBER refers to a manually input telephone number FILE NO 014 DATE 07 10 18 02 START TIME 07 10 18 17 END TIME 07 10 18 18 SUCCESSFUL ADDRESS BOOK 001 Cccddd ADMIN UNSUCCESSFUL FAX NUMBER 2139998888 POLLING REPORT TIME 07 10 05 18 18 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A ...

Page 142: ...ut This report is output when an original is received in a confidential bulletin board or relay mailbox FILE NO 016 DATE 07 10 18 22 BOX NUMBER 12345 BOX TYPE CONFIDENTIAL DOCUMENT PAGES 1 TOTAL 2 FROM LOCAL MAILBOX RECEPTION REPORT TIME 07 10 05 18 22 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A ...

Page 143: ... will be output ON ERROR or ALWAYS P 125 Setting the communication report output The mark on the TO refers to a manually input telephone number FILE NO 016 DATE 07 10 18 22 TO 2139998888 RELAY BOX 12345 DOCUMENT PAGES 1 START TIME 07 10 18 22 END TIME 07 10 18 22 PAGES SENT 1 STATUS OK RELAY TX ORIG TERMINAL REPORT TIME 07 10 05 18 22 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A ...

Page 144: ...he report This will be output ON ERROR or ALWAYS P 125 Setting the communication report output The mark on the TO is appended when the 2nd TEL NUMBER is used for transmission FILE NO 013 DATE 07 10 14 45 DOCUMENT PAGES 3 FROM 7141234567 START TIME 07 10 14 45 END TIME 07 10 14 46 RELAY BOX 12345 SUCCESSFUL GROUP NUMBER 002 USA 1 ADDRESS BOOK 001 005 ASIA 1 UNSUCCESSFUL ADDRESS BOOK PAGE SENT 001 C...

Page 145: ...document transmitted is appended on the report This will be output ON ERROR or ALWAYS P 125 Setting the communication report output FILE NO 013 DATE 07 10 14 45 DOCUMENT PAGES 3 FROM 7141234567 START TIME 07 10 14 45 END TIME 07 10 14 46 RELAY BOX 12345 SUCCESSFUL ADDRESS BOOK 005 XYZ CORPORATION UNSUCCESSFUL ADDRESS BOOK PAGES SENT 001 Cccddd ADMIN 0 RELAY TX END TERMINAL REPORT TIME 07 10 05 14 ...

Page 146: ...s something wrong with the contents of the image memory when the main power switch is turned ON after a power failure during Fax communication TX RX FILE NO FUNCTION 044 POLLING RX 045 MULTI TX POWER FAILURE LIST TIME 07 10 05 17 53 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A MEMORY RECEPTION FILE NO 029 PC JOB FILE NO FUNCTION 049 SINGLE TX 050 MULTI TX ...

Page 147: ... Mode 146 2 Registering the Terminal ID 148 3 Setting the Reception Mode 153 4 2nd Line Board optional Installation 156 5 Setting RX Printing 162 Setting RX printing 162 Setting duplex printing 165 Setting the rotate sort Alternation 168 6 Setting Recovery Transmission 170 ...

Page 148: ...TX DIRECT TX TTI recording Setting is not available in all product markets ON OFF You can send originals appended with a terminal ID preset to your equipment You can set this terminal ID in either of the memory TX or direct TX modes Entering the terminal ID 2 REGISTERING THE TERMINAL ID P 148 2 Registering the Terminal ID RTI recording ON OFF You can print the received originals appended with time...

Page 149: ...147 7 3 Press the desired buttons for each item The screen below shows the default setting Press the Next or Prev button to switch the screens as required 4 Press the ENTER button ...

Page 150: ...fy your documents and the time of transmission Example of how Sender Information is printed on originals received by the remote Fax Sender information is printed about 5 mm from the top edge of the transmitted original Example of how Receiver Information is printed on originals you receive Receiver information is printed about 5 mm from the bottom edge of the received original 07 10 05 15 08 FROM ...

Page 151: ...ton on the control panel 2 Press the ADMIN button and then the PASSWORD button 3 Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator for the administrator password 4 Press the FAX button ...

Page 152: ...s the TERMINAL ID button 6 Press the ID NAME button and enter the ID name in the letter entry screen up to 20 characters When you have finished entering the let ters press the ENTER button Entering letters see the Operator s Manual for Basic Function 7 Press the FAX NUMBER button ...

Page 153: ... in the terminal ID 234 567 8901 9 Key in the terminal number and then press the ENTER button To enter a pause pause for approx 30 seconds press the MONITOR PAUSE button 10Specify the LINE 2 NUMBER in the same way in specifying the FAX NUMBER steps 6 8 The line 2 number can be set when the optional 2nd line board optional is installed 12345678901 If the area code starts from 0 0 will be omitted In...

Page 154: ... AND SETTING ITEMS 2 Registering the Terminal ID Cont 7 11Check the settings If they are correct press the ENTER button to complete entry To change the settings press the ID NAME FAX NUMBER or LINE2 NUMBER button again ...

Page 155: ...fter each Fax reception has printed Dial type Line 1 Line 2 DP MF not available for the European version There are 2 types of telephone lines Dial pulse lines DP and multi frequency lines MF Change the telephone line setting to match the type of line you are using when you first install the system or you change the connected telephone line The line 2 number can be set when the optional 2nd line bo...

Page 156: ...low shows the default settings With the monitor tone volume you can adjust the volume level used when the MONITOR PAUSE button on the control panel is pressed With the reception completion tone volume setting you can adjust the volume level of the Fax reception end of print tone To adjust the volume press the or buttons Pressing the button raises the volume while pressing the button lowers it When...

Page 157: ...the ENTER button The registered items can be confirmed in the Administrator s Function List To print the list see the User Func tions Guide There is no second screen to display the dial types for the European version ...

Page 158: ...al type setting Line 2 setting The 1st line takes precedence in the initial setting not including the case in which LINE 2 is selected on the LINE SELECT when you register remote Fax numbers into the address Operator s Manual for Basic Function If you want the 2nd line to have priority in the initial setting ask your service techni cian Dial type setting 1 Press the USER FUNCTIONS button on the co...

Page 159: ...ress the INITIAL SETUP button 6 Select either of the DP or MF buttons for the dial type line 2 set ting Press the Next or Prev button to switch the screens as required DP MF P 153 3 Setting the Reception Mode 7 Press the ENTER button ...

Page 160: ...s The 2nd line is always standing by for reception Reception only timer Only reception is available during the specified period of time Even during reception only the specified line performs transmission if any line has been specified by the options or address menu 1 Press the USER FUNCTIONS button on the control panel 2 Press the ADMIN button and then the PASSWORD button 3 Enter the administrator...

Page 161: ...159 7 4 Press the FAX button 5 Press the LINE 2 MODE button ...

Page 162: ...D SETTING ITEMS 4 2nd Line Board optional Installation Cont 7 Transmission and reception TX RX 6 Press the TX RX button 7 Press the ENTER button Reception only 24HR 6 Press the RX ONLY 24HR button 7 Press the ENTER button ...

Page 163: ...161 7 Reception only TIMER 6 Press the RX ONLY TIMER button Key in the START time and END time Press the or button to move the cursor Time is displayed in the 24 hour system 7 Press the ENTER button ...

Page 164: ... For the detail of DISCARD setting contact your service technician RX reduction printing ON default setting If the received original is longer than the recording paper it will be vertically reduced to 90 to fit on the installed receiving paper OFF The received original is printed on 2 sheets of paper if its length exceeds the paper printing area Drawers can be set for received Fax printing only Se...

Page 165: ...163 7 3 Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator for the administrator password 4 Press the FAX button 5 Press the RX PRINT button ...

Page 166: ... Setting RX Printing Cont 7 6 Press the ON or OFF button of the DISCARD and or REDUC TION and then the ENTER button The registered items can be confirmed in the Administrator s Function List To print the list see the User Func tions Guide ...

Page 167: ...is printed on 2 sheets of paper because it exceeds the printing area the duplex printing is not available Documents received using the batch transmission function are printed on both sides of the paper as one continuous document Pay attention to the separation of the individual documents particularly those consisting of an odd number pages 1 Press the USER FUNCTIONS button on the control panel 2 P...

Page 168: ...nt 7 4 Press the FAX button 5 Press the RX PRINT button 6 Press the ON button for the duplex print function and then press the ENTER button The registered items can be confirmed in the Administrator s Function List To print the list see the User Func tions Guide ...

Page 169: ...eceived original size 1 Received LD LG LT A3 A4 or B4 sized originals are printed so that they can be bound along the long edge of direction 2 Received ST A5 or B5 sized originals are printed so that they can be bound along the short edge of direction C C 2 1 ...

Page 170: ...ble only for LT A4 sized paper Set the LT and LT R or A4 and A4 R drawers If paper becomes empty during Rotate Sort the rest of the document is printed on the remaining paper 1 Press the USER FUNCTIONS button on the control panel 2 Press the ADMIN button and then the PASSWORD button 3 Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator for the adm...

Page 171: ...X PRINT button 6 Press the ON button for the rotate sort function and then press the ENTER button The registered items can be confirmed in the Administrator s Function List To print the list see the User Func tions Guide ...

Page 172: ...ument in memory using the Recovery Transmission function 1 Press the USER FUNCTIONS button on the control panel 2 Press the ADMIN button and then the PASSWORD button 3 Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator for the administrator password 4 Press the FAX button ...

Page 173: ...171 7 5 Press the RECOVERY TX button 6 Change the document stored time with the 1H or 24H button and press the ENTER button The document holding time can be changed in 1 hour increments ...

Page 174: ...7 172 7 REGISTERING AND SETTING ITEMS ...

Page 175: ...173 8 8 TROUBLESHOOTING 1 When The Following Messages Appear 174 2 Transmission Trouble 175 3 Reception Trouble 176 ...

Page 176: ...r of reserved jobs exceeded 100 Either wait for job reservations to be completed or check the jobs and delete reserved jobs Job memory full The total number of destinations for outgoing call jobs exceeded 1 000 Either wait for outgoing call jobs to be completed or check the jobs and delete reserved jobs Sorry not possible On hook or direct TX was attempted during communications Wait for communicat...

Page 177: ...usted to the width of the original that you are sending Does the original that you are sending match the conditions of the original that is available for sending 2 originals are fed together Have you placed more than the maximum number of originals that can be placed at one time Does the original that you are sending match the conditions of the original that is available for sending Have you pushe...

Page 178: ... replace the handset until you press the START button Is the modular cord disconnected Is there a problem at the remote Fax Check this with the party try ing to send the original Paper is not output Is the equipment out of paper The received original is printed dark and is illegible or black stripes are printed on the origi nal Is the original being sent a dirty copy Check this with the party try ...

Page 179: ...177 9 9 SPECIFICATIONS 1 Main Specifications 178 ...

Page 180: ...merica LD LG LT LT R ST ST R COMP Size of Original European A3 A4 A4 R A5 A5 R B4 B5 B5 R FOLIO Recording Paper Size North America 11 x 17 LD 8 5 x 14 LG 8 5 x 11 LT 5 5 x 8 5 ST 10 1 8 x 14 COMP Recording Paper Size European 297 mm x 420 mm A3 210 mm x 297 mm A4 148 mm x 210 mm A5 257 mm x 364 mm B4 182 mm x 257 mm B5 210 mm x 330 mm FOLIO Compatibility Com munication Modes Exclusive Mode ECM G3 ...

Page 181: ...Y button 14 D Delayed Communications 21 Delayed Transmission Reservation 104 Deleting mailbox 89 Description of Each Component 12 Dial type Line 1 Line 2 153 Dial type setting 156 Digital keys 15 Direct entry with digital keys 20 35 Direct transmission 20 47 Direct transmission by optional setting 47 Direct transmission report 122 Discard Printing 162 Disclaimer Notice 10 Drawers 12 E ECM Error Co...

Page 182: ...Transmission 20 78 Q Quality TX 28 R Receiving tray 12 Reception completion tone volume 153 Reception journal Manually and automatically output 133 Reception journal 118 122 123 Reception mode 56 153 Reception only 24HR 160 TIMER 161 Reception Settings 57 Recovery Transmission 20 107 Redialing 21 Registering the Terminal ID 148 Relationship between Original and Paper 60 Relay transmission end term...

Page 183: ... button area 16 Transmission and reception TX RX 160 Transmission journal Manually and automatically output 131 Transmission journal 118 122 123 Transmission Mode 20 Transmission report Automatically output 137 Transmission type 27 146 Transmitting 2 Sided Originals 76 Transmitting data in offramp gateway 112 Transmitting Fax to mailbox 98 TTI recording Setting is not available in all product mark...

Page 184: ...182 INDEX Cont ...

Page 185: ...Printed in China GD 1200 OME05006000 ...

Page 186: ...A TEC CORPORATION All rights reserved 2 17 2 HIGASHIGOTANDA SHINAGAWA KU TOKYO 141 8664 JAPAN 6LE49439000 R05022085100 TTEC 2005 06 MULTIFUNCTIONAL DIGITAL SYSTEMS Operator s Manual for Facsimile Function GD 1200 ...

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