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TELECOM

Instruction booklet

SAGEM

FAX 4440

MF 4461

Summary of Contents for MF 4461

Page 1: ...TELECOM Instruction booklet SAGEM FAX 4440 MF 4461...

Page 2: ...ocuments through the PC You have a connection with a WLAN adaptor optional equipment to communicate with a personal computer WLAN is an option working only with an original adaptor that you can obtain...

Page 3: ...ansmission 18 Immediate transmission 18 Delayed transmission 18 Transmission with auto redial 18 Fax reception 18 Relay broadcast 19 Fax answering machine 19 Saving an access code 19 Activating Deacti...

Page 4: ...play the consumable status 43 Scan To 43 Companion Suite Pro LL functionalities 43 Document analysis 43 Analysis with Scan To 44 Analysis from a TWAIN compatible software 44 Character recognition soft...

Page 5: ...Fax 4440 MF 4461 III 1 Contents Electrical specifications 61 Environmental specifications 61 Peripheral specifications 61 Consumable specifications 62...

Page 6: ...ety measures your device shall be connected to a power outlet located nearby The outlet shall be easily accessible Your device is delivered with a grounded power cord It is imperative to connect a gro...

Page 7: ...OWER ON means POWER OFF Certification The tagging attests to the product s compliance with the demands of the R TTE 1999 5 EC directive For users security in accordance with the 73 23 EEC directive Fo...

Page 8: ...follow local rules and regulations concerning sorting and disposal of such waste Batteries and rechargeable batteries If your product contains batteries or rechargeable batteries these shall be dispo...

Page 9: ...f them This license will automatically be canceled in case you do not respect the terms of this license If the license is rendered invalid you agree to destroy all copies of the program and the associ...

Page 10: ...stered trademark of ScanSoft Microsoft Windows 98 Microsoft Windows Millennium Microsoft Windows NT Microsoft Windows 2000 Microsoft Windows XP and any other Microsoft product referred to here are reg...

Page 11: ...humidity without condensation with a maximum amplitude of 20 per hour Terminal The section below describes the precautions to be taken when using the machine Never turn the machine off and never open...

Page 12: ...aper jams Adding paper in the pile must be avoided because it may cause double feeding When withdrawing the cassette from the main unit always support it with both hands to avoid doing drop it If you...

Page 13: ...dge access cover Manual paper feed setup guides input tray USB key Smart card insertion point Fold down stop for paper delivery connection Model MF 4461 Slave USB connection for PC On Off switch Power...

Page 14: ...nalysis to a PC or a media USB key 12 Key STOP PRINT stops the current printing 13 Key access to directory and quick dial numbers 14 Key line manual connection listen for tone during fax sending 15 Ke...

Page 15: ...b menus and their identification number Two methods are available to access menu items a step by step method or a shortcut method To print the functions list with the Step by step method 1 Press on 2...

Page 16: ...stickers from the machine 4 Remove the plastic protection film from the screen 5 Place the control panel in front of the machine insert the control panel in its back slots A 6 Push the front side of t...

Page 17: ...paper stack pull the paper off and align it on a flat surface 5 Put the paper stack in the feed cassette 200 sheets for 80 g m paper for instance 6 Put the feed cassette back in its location Cartridg...

Page 18: ...r cord to the device Plug the power cord to outlet on the wall 4 Press the On Off button to turn on the device I position 5 After initialisation WAITING FOR INIT appears on the screen Insert the initi...

Page 19: ...or envelope can be fed at a time 1 Spread the manual feed guides to the maximum 2 Insert a sheet or an envelope in the manual input tray 3 Adjust the paper guides against the right and left edges of t...

Page 20: ...hoose with the buttons or the printing option see examples below depending on the copy mode that you want Mosaic mode 1 Page to 1 2 Pages to 1 or 4 Pages to 1 Confirm with the OK button 6 Adjust the d...

Page 21: ...es with the digital keyboard or the buttons and confirm your choice by pressing on the OK button Contrast setup The CONTRAST parameter allows to choose the photocopy contrast 845 ADVANCED FCT COPY CON...

Page 22: ...ton 3 Quit this menu by pressing the button Top and bottom printing margins setup If you want to you can offset the lateral margins of the document towards the top or the bottom during printing 856 AD...

Page 23: ...edial This function allows you to monitor the dialling operation during a fax transmission In this case the maximum transmission rate will be 14400 bps This function allows for example to hear if the...

Page 24: ...hem The indicator light lets you know the state of your Fax answering machine Light on the answering machine is on Blinking your fax has documents in storage or is in the process of receiving faxes Li...

Page 25: ...tion date and time You can also print fax messages rerouted to your USB memory key automatically by activating menu 052 PRINT Activating rerouting 051 MEDIA FAX ARCHIVING ACTIVATION 1 Using the keys a...

Page 26: ...ry the document is erased from the memory For a multi call number only the call number in progress at the time of the cancellation is erased from the transmission queue To cancel transmission in progr...

Page 27: ...MBX is deleted and will appear as a free MBX in the list Printing the MBX list 75 MAILBOXES PRT MBX LIST The list gives the status of each MBX MBX deposit in your fax 1 Insert the document in the fax...

Page 28: ...a document in deposit 1 Insert the document to deposit in the feeder 2 Select 34 FAX POLLING TX and confirm with OK 3 Choose the deposit type according to the table below 3 Confirm deposit by pressin...

Page 29: ...using the alphabetical keypad To do so an editor is at your disposal for upper case letters use the key to move inside the data entry field use and to move in the text from one word to another press...

Page 30: ...ost convenient To select the type of network 251 SETUP TEL NETWORK NETWORK TYPE 1 Select option PABX or PSTN then confirm your choice with OK 2 To exit this menu press Geographical settings These sett...

Page 31: ...teria for printing reports WITH a report is given when the transmission was properly performed or when it is completely abandoned but there is only one report per request WITHOUT no transmission repor...

Page 32: ...oming subscribers To select the reception mode 242 OK SETUP RECEPTION REC PAPER 1 Select the option WITH PAPER or WITHOUT PAPER and confirm your choice with OK Number of copies You may print incoming...

Page 33: ...of NON operation or during the period of time of your choice 10 RX header If this parameter is on all documents received by your fax will include the subscriber s header with his name number if availa...

Page 34: ...automatically Before that you have to enter a lock code 811 ADVANCED FCT LOCK LOCKING CODE 1 Press on enter 811 with the digital keyboard 2 Enter your lock code 4 digits with the keyboard confirm with...

Page 35: ...e button Scanned pages counter To view the number of pages scanned on your machine 823 ADVANCED FCT COUNTERS SCANNED PAGE 1 Press on enter 823 with the keyboard 2 The number of scanned pages appears o...

Page 36: ...the digital keypad 2 Enter the LIST NAME with the alphanumerical keypad 20 characters maximum confirm with OK 3 CALLED NUMBER use ou to select from existing records the contacts of your list and conf...

Page 37: ...network The speed of communication is also dependent on spatial distance between transmitter and receiver as well as the number of barriers such as walls or ceilings Radio networks WLAN Three steps a...

Page 38: ...e option you want and confirm with OK If you choose WITH SECURITY the sub menu WEP KEY 1 appears enter the key number 1 to 4 maximum that you are using on your network 8 IP CONF MANU or IP CONF AUTO a...

Page 39: ...and confirm with OK 6 Exit this menu by pressing the key 2826 SETUP WLAN PARAMETERS MODE 1 Type in select the menu SETUP using the keys or and confirm with OK 2 Select WLAN using the keys or and confi...

Page 40: ...g the keys or and confirm with OK 6 SSID appears on the screen enter house using the numerical keypad and confirm with OK 7 Select the mode AD HOC MODE and confirm with OK 8 Enter 1 in the field CHANN...

Page 41: ...of the machine respecting the way of insertion MEDIA ANALYSIS appears on the screen 2 Select PRINT DOC with the or buttons and confirm with OK 3 Select FILE with the or buttons and confirm with OK 4 Y...

Page 42: ...the button You come back to the previous menu 5 Quit this menu by pressing the button Analyse the USB memory key content After a period of inactivity your machine will return to the main menu To view...

Page 43: ...environments 1 Open the CD ROM drive insert the installation CD ROM and close the drive 2 An installation procedure is automatically run Auto run 3 A screen titled COMPANION SUITE PRO LL appears This...

Page 44: ...files are copied on your hard drive you need to accept the proposed license agreement use the scroll bar to read the agreement entirely 10 Click on the YES button 11 Click on the NEXT button 12 The fi...

Page 45: ...Select FIND THE APPROPRIATE DRIVER FOR MY HARDWARE RECOMMENDED Click on the NEXT button 10 Select the location where the system shall look for the driver Only the CD ROM DRIVES checkbox has to be tic...

Page 46: ...lect what you wish to add from the hardware list Click on the NEXT button 5 The next window lists the different features of the printer that are about to be installed Click on the NEXT button 6 The wi...

Page 47: ...between the PC and the multifunction machine To check if the connection between the devices is good run the MF MONITOR software from the icon located on the desktop and check that the same informatio...

Page 48: ...atus The following information will be available from the Consumables tab current consumables status number of printed pages number of scanned pages Scan To The setup of this tab becomes the default s...

Page 49: ...ignature for instance by outlining it Given your machine environment and the character recognition from your machine the OCR is done with a Drag drop of a document from the PaperPort to the Notepad ic...

Page 50: ...indow for the contact data is displayed 4 Enter the contact name as well as the fax or GSM telephone number the fax transmission rate with this person the associated quick dial key and the default tra...

Page 51: ...Select the name of the contact or the name of the group you want to delete using the mouse 2 Click on DELETE Print the address book 1 Click on PRINT The list of the address book is printed on the ter...

Page 52: ...ECIPIENTS and click on or select a contact or group from one of the directories in the field ADDRESS BOOK and click on the button Repeat this operation as many times as necessary use the button to del...

Page 53: ...en be checked if necessary in the outbox Receive a fax The window MF Manager and MF Director show using different messages the reception of a fax The icon is displayed at the bottom of the window MF M...

Page 54: ...the sender of the fax the date and reception of the fax the status Fax parameters Access to fax parameters 1 Click on the icon of the window MF DIRECTOR 2 Select TOOLS OPTION FAX 3 Make the adjustment...

Page 55: ...fax Creating a cover sheet 1 From the tab COVER PAGE click on the button NEW 2 Select the model cover sheet you have created using the menu FILE A window with the model cover sheet you have created is...

Page 56: ...hat the text is readable Field Description Name of the cover sheet Either the name of the page selected by default or the page you have selected to use Sender You can enter information concerning the...

Page 57: ...You can either Option A Draw this background image in your preferred application such as Word Excel OR Option B Scan a sheet of paper containing the layout of the cover page Details about Option A an...

Page 58: ...Click on the button FIELDS in the toolbar a window pops up allowing you to add the fields on top of the background image e Click on the button SAVE to save the Cover Page template and exit this windo...

Page 59: ...send request can then be checked if necessary in the outbox Follow up of SMS SMS communications are monitored by means of an outbox a sent item memory an outbox log These services make it possible to...

Page 60: ...s Access to SMS parameters 1 Click the icon SMS of the window MF DIRECTOR 2 Select TOOLS OPTIONS SMS 3 Make any adjustments required in relation to the description of the parameters above and validate...

Page 61: ...device 3 Push on the left and right sides of the cover and pull it towards you 4 Raise and remove the toner cartridge from the machine 5 Unpack the new cartridge and insert it into the slot as indicat...

Page 62: ...the printer encounters any of the problems described below the corresponding message is shown on the machine display UNKNOWN CARD REMOVE CARD ACTION CANCELLED REMOVE CARD Clip located under the front...

Page 63: ...et is jammed 2 Remove the sheet of paper which causes the paper jam 3 Put the toner cartridge in the machine or remove the paper tray and remove the sheet of paper which causes the paper jam 4 Check t...

Page 64: ...from the page where the error occured abandoning the transmission by deleting the corresponding command in the transmission line The terminal makes at most 5 automatic redials The non transmitted doc...

Page 65: ...ent relay from a remote fax but the fax has not programmed the list of subscribers requested Code 17 Unknown mailbox number You wish to recover a document from a subscriber s mailbox The mailbox numbe...

Page 66: ...stems computer specifications software applications connection modes LAN USB or WLAN paper formats as well as file types and sizes Preheating time 21 sec First page out time 13 sec Type Autonomous Bla...

Page 67: ...11 Maintenance Consumable specifications Reference paper Toner cartridge Specifications are subject to changes for improvement without notice Scanner Inapa tecno SPEED A4 Printer Ricoh T6200 A4 Refere...

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