Fax 4440 / MF 4461
- 31 -
7 - Directory
Directory
Your multifunction machine lets you create a directory by
memorising subscriber records and subscriber lists. Your
machine can store up to 250 subscriber records, which
you can group in 20 subscriber lists.
For all subscriber records or subscriber lists you may
create, consult, modify or delete contents. You can also
print the directory.
Furthermore, your machine lets you create and manage
your phone directory from your PC Kit. For more
information on this feature, refer to chapter
PC Features
(Model MF 4461)
, page 38.
Creating subscribers record
To create subscribers record:
11 - DIRECTORY / NEW CONTACT
1
Press on , enter
11
with the digital keypad.
2
Enter the
NAME
of your contact with the
alphanumerical keypad (20 characters maximum),
confirm with
OK
.
3
Enter the
TEL
number of your contact with the
digital keypad (30 digits maximum), confirm
with
OK
.
4
Choose the
RECORD NO
from your directory with
the digital keypad or accept the displayed number,
and confirm with
OK
.
5
Select
W. ASSOC. KEY
if you want to assign a
shortcut key (letter) to your subscriber record. The
first available letter appears, use or to choose
another letter. Confirm with
OK
.
6
Select the appropriate transmission
RATE
to send
faxes among the values 2400, 4800, 7200, 9600,
12000, 14400 and 33600 using or . Confirm
with
OK
.
The maximum speed can be used if the telephone
line is of good quality, meaning appropriate,
without echo.
Creating subscribers list
To create subscribers list:
12 - DIRECTORY / NEW GROUP
1
Press on , enter
12
with the digital keypad.
2
Enter the
LIST
NAME
with the alphanumerical
keypad (20 characters maximum), confirm
with
OK
.
3 CALLED NUMBER
: use ou to select from
existing records the contacts of your list and
confirm with
OK
. Repeat this operation for each
subscriber you want to add to your list.
4
Enter the
LIST NUMBER
assigned to your list with
the digital keypad or accept the displayed number,
and confirm with
OK
.
Modifying a record
To modify a subscribers record or list:
13 - DIRECTORY / MODIFY
1
Press , enter
13
with the digital keypad.
2
With or , browse the directory and select the
record or list you want to modify by pressing
OK
.
3
With or , browse the entries of the selected
record or list. Press on
OK
when the entry you want
to modify appears on screen.
4
The cursor appears at the end of the line. Press
on
C
to delete characters.
5
Enter the new entry and confirm with
OK
.
6
Repeat the operations for each line you want to
modify.
Deleting a record or a list
To delete a subscribers record or list:
14 - DIRECTORY / CANCEL
1
Press on , enter
14
with the keypad.
2
With or , browse the directory and select the
record or list you want to delete by pressing
OK
.
3
Press on
OK
to confirm the deletion.
4
Repeat the operations for each record or list you
want to delete.
Printing the directory
To print the directory:
15 - DIRECTORY / PRINT
1
Press on , enter
15
with the keypad.
The printing of the directory starts, in alphabetical order.
If your multifunction machine is connected to
a PABX, you may insert a pause for dial tone
after the outgoing local prefix dialling. To do
so, insert the character "
/
" after the local
prefix.
In the directory, the letter G placed next to a
name identifies a subscribers group.
The printing is not possible on A5 paper
format.
