Ricoh FAX4800L Operator'S Manual Download Page 141

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Closed Network (Reception)

This feature may help you to prevent reception of excessive junk fax mail.

The ID Codes of the communicating machines are checked. If they are not the
same, the communication is stopped.

Note:

This feature may not be reliable if you are communicating with a terminal
produced by a different manufacturer.

Cross-reference

ID Codes: see page 49.

ADV

ADVANCED FEATURES

RECEPTION

129

Summary of Contents for FAX4800L

Page 1: ...OPERATOR S MANUAL RICOH FAX4800L Read this manual carefully before you use this product and keep it handy for future reference For safety please follow the instructions in this manual...

Page 2: ...rd installed Memory Disk and so on become available FAX ON DEMAND TYPE 140 When installed the Fax on Demand service becomes available EXTRA PAPER FEED UNITS Up to 2 extra paper feed units can be added...

Page 3: ...O O O O O O O Paper Cassette O O O O O O O O O O O O Front Paper Feed Unit O O O O O O O O X O O O O Side Paper Feed Unit O O O O O O O X O O O O O ISDN G4 Kit O O O O O O O O O X O O G3 Kit O O O O...

Page 4: ...his machine uses the following symbols for the main switch s means POWER ON t means POWER OFF CAUTION Deliver to collection point for waste products Do not be disposed of via domestic refuse collectio...

Page 5: ...ventilation is provided 10 This product should be operated from the type of power source indicated on the marking label Using a different power source may result in injury or accident If you are not s...

Page 6: ...s A When the power cord or plug is damaged or frayed B If liquid has been spilled into the product C If the product has been exposed to rain or water D If the product does not operate normally when th...

Page 7: ...CARTRIDGES 7 OPERATING PRECAUTIONS 7 GENERAL 8 GUIDE TO COMPONENTS 9 OPERATION PANEL 10 ROUTINE OPERATION 12 SENDING A FAX MESSAGE 12 Precautions Concerning Unacceptable Document Types 12 Transmissio...

Page 8: ...cument 68 Storing an Auto Document 69 Changing the Contents of Auto Document 72 Erasing an Auto Document or Label 73 Restricting Access to the Machine 75 Tonal Signals 81 Dialing with the Dial Option...

Page 9: ...scriptions of Available Reports 171 Print the Personal JOURNAL 172 LOOKING AFTER THE MACHINE 176 LOADING PAPER 176 Loading Paper in the Main Cassette or the Optional Front Paper Feed Unit 176 Loading...

Page 10: ...ICATED TRANSMISSION PARAMETERS 219 TECNICAL REFERENCE 220 STORING TELEPHONE NUMBERS 220 STORING NAMES AND LABELS 220 Punctuation Marks and Symbols 221 Shift Key 221 Cursor and Clear Key for Editing 22...

Page 11: ...tenance 250 Copy Jams 250 APPENDIX D 255 FEATURE EXPANDER TYPE 140 80MIII 255 General 255 Operation 255 APPENDIX E 256 ISDN INTERFACE UNIT TYPE 140III 256 Introduction 256 Setting up the Group 4 Inter...

Page 12: ...ard and Fax on Demand 283 Using Manual Feed 284 BEFORE YOU SEND YOUR FIRST FAX 285 Some Items Must be Programmed First 285 QUICK DIAL SPEED DIAL AND GROUP DIAL 291 Three Convenient Ways to Dial 291 Pr...

Page 13: ...e message arrived at the destination you can check a report called the Journal When you print this report you will see the results of the most recent fax communications made by your machine You can us...

Page 14: ...mally be using every day Advanced Features This section explains how to take advantage of the special features of your fax machine including how to set up networks for economical distribution of fax m...

Page 15: ...ter following a step in a procedure check the display to see if it corresponds to the one in the manual This may help you to check whether you are following the procedure successfully The following ex...

Page 16: ...ctions you have used come up in order on the display This allows you to easily select a function that you have recently used Note If you want to re use functions 61 and above you will still need to en...

Page 17: ...other equipment to the same extension cord 7 Be sure that the power cord is not in a po sition where it would trip someone 8 The wall outlet must be easily accessible Grounding Ground the machine and...

Page 18: ...s 3 Turn the power on Do not use the machine near a humidifier THUNDERSTORMS With proper grounding about 90 of lightning damage can be prevented However if possible during severe electric storms turn...

Page 19: ...when using recycled paper in the paper tray fan the recycled paper and load it in the paper tray again TONER CARTRIDGES Store in a cool dark place Never store where they may be exposed to heat Keep o...

Page 20: ...ne for a long period disconnect the power cord OZONE The machine generates ozone during operation Normally the ozone level is safe for operators However during a long copy run or while printing a long...

Page 21: ...Tray 6 Paper cassette 7 Document Guide 8 Front Cover Release Button 9 Document Table 10 Optional Telephone Handset 11 Optional Front Paper Feed Unit 12 Optional Side Paper Feed Unit 13 Optional Remova...

Page 22: ...ither Darken Normal or Lighten Resolution Selector Key Press this to select either Standard Detail or Fine transmission mode Halftone Key Press this to use halftone transmission mode G4 Selector Key I...

Page 23: ...apid access to frequently used features If the light under a key is on the feature can be used Stamp Key Press to enable or disable the transmission scanning verification stamp feature 4 Speed Dial Te...

Page 24: ...e maximum scanning width range Correct Size for the Document Feeder Thickness 2 to 8 mils 20 lb paper Length and Width See the above diagram If the page is too short put it inside a document carrier o...

Page 25: ...erials should not be placed in the document feeder Make copies of these originals and scan the copies Note Copies made with a copier that uses silicone oil may cause a misfeed To avoid this do not sca...

Page 26: ...nd a message immediately You quickly wish to check whether you have successfully connected with the other party Your machine s memory is getting full The machine dials immediately after you press Star...

Page 27: ...are using Memory Transmission Immediate Transmission is described in a separate section Cross reference Sending at a Specific Time Send Later see page 28 Parallel Memory Transmission With this feature...

Page 28: ...tion panel must be as shown on the right 2 Carefully place your fax message face down into the auto document feeder Note You can dial without placing the message in the feeder first Place the document...

Page 29: ...number press the Pause key after entering the country code 4 Start 5 The machine stores your fax message 6 The machine dials and the line to the other party is connected Note Watch the display The id...

Page 30: ...ial in one of the following ways a Ten Key Pad b Quick Dial c Speed Dial d Group Dial 1 Example Group 1 stored in Quick Dial Key 08 Method 1 08 Method 2 F4 0 1 1 Method 1 Press the Quick Dial Key the...

Page 31: ...eature Check your Destinations Before Dialing If you wish to send a fax message to more than one location you can scroll through the list of telephone numbers that you have input so far to check wheth...

Page 32: ...d press Start You have 60 seconds to set the reverse side if you do not an error will occur and you cannot transmit If PAGE NO INCORRECT CLEAR FILE YES NO appears on the display your pages have not be...

Page 33: ...he destination If ERROR PRESS STOP KEY appears in the display If the Communicating lamp is not lit press Stop If the Communicating lamp is lit wait until it goes out then press Stop The buzzer is ring...

Page 34: ...l ISDN Kit or optional G3 Kit required Cross reference Dual Communication see page 269 When the message is awaiting transmission 1 Press Function followed by 2 1 2 Select the file using the U and T ke...

Page 35: ...resolution setting to the original setting Contrast The text and diagrams in your document must stand out clearly from the paper they are written on If your document has a darker background than norm...

Page 36: ...d mode The machine will use the Basic Halftone Process Standard mode The machine will use the higher quality Error Diffusion Process 3 Finish Yes and Function Halftone Mode slows down the transmission...

Page 37: ...it 0 is at the right The settings that you may need to change are those for digits 0 1 2 3 4 5 6 and 7 The functions of these are as follows Digit Purpose 0 Stamp 0 Off 1 On 1 2 3 Contrast home positi...

Page 38: ...ress the first letter of the name X Quick Dial Key 24 or 48 Press X repeatedly until the correct number is displayed 5 Yes 6 Yes again 7 Either Dial more numbers Press Start Programming Speed Dial Cod...

Page 39: ...allow personalization of documents and printed reports For example if you use Label Insertion and store your name with your Personal Code the receiver of your fax message will see your name at the top...

Page 40: ...e machine to delay transmission of your fax message until a later time which you specify This allows you to take advantage of off peak telephone line charges without having to be by the machine at the...

Page 41: ...1 3 p2 3 and p3 3 for a three page message This makes it easy for the other party to see how many pages you sent and if any are missing However you have to input the number of pages at the keypad befo...

Page 42: ...unmarked copy of your original In this case you can switch TTI off Note If you switch TTI off make sure that Label Insertion is also off if you want the image received at the other end to be unmarked...

Page 43: ...that the machine can redial After the deadline passes the machine will print a report which indicates whether or not your message was sent within the deadline Then the message will be erased from memo...

Page 44: ...e time that you previously stored for this feature using Function 72 see the next page Also all messages that were stored for sending to the same destination using this feature will be batched automat...

Page 45: ...ave stored this you will not need to change it again until your telephone company changes the starting time of the off peak rate period 1 Function 6 0 2 2 2 2 7 and 2 2 Input the time that you always...

Page 46: ...l 5 Start 6 The machine dials and the line to the other party is connected The number that you dialed is displayed or if you used Quick Dial or Speed Dial the Quick Dial or Speed Dial Label stored for...

Page 47: ...and 3 At this time you can print a User Parameter List if you press and Start The settings for switch 00 are now shown on the bottom line of the display The setting that you need to change is that for...

Page 48: ...ing the Stamp Home Position Setting If you wish to change the Stamp default setting do the following See page 227 if you need more information about the User Parameter settings adjustment procedure 1...

Page 49: ...will only take place if Memory Transmission was used Redialing is done 4 times at 5 minute intervals for a Memory Transmission or 2 times at 5 minute intervals for an immediate transmission The numbe...

Page 50: ...is displayed then press the Start key Notes AI Redial only remembers one Quick Dial or Speed Dial number the last num ber dialed When you dial another Quick Dial or Speed Dial the previously dialed Qu...

Page 51: ...machine automatically starts to receive the message Manual Receive Mode This mode is selected when the Manual Receive indicator is lit This setting is convenient if you wish to use your fax machine s...

Page 52: ...eption If the printer is jammed or out of supplies you will still be able to receive fax messages any messages coming in will be stored in the machine s memory If the Receive File indicator is lit a m...

Page 53: ...pace Cross references ECM see page 91 Authorized Reception see page 104 If you wish to switch Substitute Reception on or off do the following procedure See page 11 if you need more information about t...

Page 54: ...one Call Using On Hook Dial Using On Hook Dial is like using the handset see the next page except that you do not have to pick it up before dialing Just press the On Hook Dial key and dial the number...

Page 55: ...mal telephone con versation Using AI Redial Use AI Redial if you wish to redial a number that you dialed recently 1 On Hook Dial and AI Redial 2 Scroll through the numbers in the AI Redial memory usin...

Page 56: ...all To Talk Before Sending a Fax On Hook Dial 1 Press the On Hook Dial key 2 Dial Note Do not use the handset Do not press Start 3 If you hear a voice from the machine s built in speaker pick up the h...

Page 57: ...und you hear in transmission Receiving monitor RECEPTION Sound you hear in reception Onhook dial monitor ONHOOK Sound you hear in dialing by Onhook dial Dialing monitor DIALING Sound you hear after pr...

Page 58: ...nce calls that can be quite expensive If you use the networking features provided with this machine you will be able to reduce costs by sending the fax message only once to a Transfer Station and that...

Page 59: ...re When you look at these procedures later in this section they may seem rather complex However once you have decided upon a certain operation and if you plan to use it frequently program it as a Keys...

Page 60: ...Groups Storing your Machine s Own Telephone Number Store your fax terminal s telephone number using this feature If you do not do this you will not be able to use the Transfer Request feature If your...

Page 61: ...rs A to F except 0000 and FFFF In addition to the networking features described in this section ID Codes are used with the following communication features The same code must be used by all members of...

Page 62: ...up for networking purposes do not put more than 30 numbers in that Group Group Transfer Station You can specify a Group Transfer Station for each of your Groups Then another party can send you a fax m...

Page 63: ...must be able to act as a Transfer Station some machines cannot do this or can but the capability has been switched off The telephone number of the caller who makes a transfer request must be programm...

Page 64: ...d 4 Input the telephone number of the first transfer broadcasting station then press Yes This machine must be of the same manufacturer as yours and it must be able to act as a Transfer Station 5 Input...

Page 65: ...his feature 6 Either Enter more destinations for this transfer broadcaster go to step 5 Input another transfer broadcaster and its destinations go to step 4 Start the transfer request Start Note You m...

Page 66: ...art in a Transfer Request network of this type provided that you have programmed all the required features as explained earlier in this section The ID codes of the requester San Francisco and the Tran...

Page 67: ...Terminal B must contain a preprogrammed group Group 1 This group must contain two numbers 01 and 02 These specify transfer using groups 1 and 2 that are stored in the Group Transfer Station In Group 1...

Page 68: ...sfer Request by Tonal Signals This feature allows your machine to accept Transfer Requests made from the requesting side using Dial Tones An operation of this type can succeed only if the following co...

Page 69: ...ng See page 10 for more information about the User Parameter settings adjustment procedure 1 Function 6 0 2 2 2 2 6 and 3 2 The settings for switch 00 are now shown on the bottom line of the display S...

Page 70: ...CK tone they must press 6 After hearing an ACK tone they must dial the number which the Transfer Result Report must go to their own terminal This must be programmed in your machine as a Speed Dial or...

Page 71: ...have been programmed earlier After entering the ID code if there is an interval of more than 5 seconds fol lowed by three short beeps repeated three times enter the remote ID again If you enter the wr...

Page 72: ...ired Action One high beep Acknowledgment No problem keep going A short beep three times Rejection Operation error Try again Also see the third note on the previous page A high beep three times Service...

Page 73: ...d for any other purpose Be sure to store your Keystroke Program in a vacant Quick Dial Key or Speed Dial Code Example Let us say that you normally send a daily report to locations A B and C at 11 pm u...

Page 74: ...not be stored in a keystroke pro gram 4 Press the Quick Dial key or Speed Dial with two digits code that you wish to store the program in Example Quick Dial Key 01 or Speed Dial 1 and 0 Make sure that...

Page 75: ...the program that you wish to label Example Quick Dial Key 01 and Yes 3 Input your label using the Quick Dial keys For how to enter the label see page 4 4 Yes 5 Either Label another program Go to step...

Page 76: ...programmed Speed Dial code The program begins at once or at the later time specified by the pro gram Free Polling Reception Program 1 Press the programmed Quick Dial Key or enter the programmed Speed...

Page 77: ...ish to erase Example Quick Dial Key 08 3 Press Clear 4 To delete the program Yes 5 Either Edit or erase another program Go to step 2 Return to standby Function PROGRAM CHOOSE KEY _ PRINT LIST NO TO CA...

Page 78: ...is recommended that you call the receiver and advise them that you are sending a fax mes sage in this manner There are two types of Confidential Transmission 1 Normal Confidential Transmission The ot...

Page 79: ...eption see page 94 Procedure To set up a confidential transmission do the following 1 Place your document in the feeder 2 Function 1 and 2 The machine is now in Confidential Transmission Mode 3 Dial t...

Page 80: ...s feature is called Auto Document Then when you need to send that page to somebody press the Quick Dial Key or enter the Speed Dial code that you stored it in place any other pages that you wish to se...

Page 81: ...ten keypad If you enter the wrong number press No to enter the correct number 5 Press 1 6 Press Yes to store the document as the cover sheet or press No not to 7 Press Start 8 Press Function to return...

Page 82: ...me press Clear or No to enter the correct name Clear Erase one letter at the cursor No Erase all 6 Press Yes Press Yes and repeat the procedure from step 3 to name another document 7 Press Function Re...

Page 83: ...e Quick Dial key or Speed Dial code that contains the document you need Either Press a Quick Dial key or Press the Speed Dial Tel Directory key and enter a two digit code on the ten keypad Example Qui...

Page 84: ...Press 3 and 5 3 Now choose the Quick Dial key or Speed Dial code of the document you wish to change Either Press a Quick Dial key or When pressing the one touch 29 Press the Speed Dial Tel Directory...

Page 85: ...ry key and enter a two digit code on the ten keypad If you enter the wrong number press No to enter the correct number or search for the correct number using and 4 Press 3 AUTO DOCUMENT ENTER LABEL 01...

Page 86: ...l Label Cleared will flash up Repeat the procedure from step 3 to erase another document If you don t want to make a change press No 7 Press Function to return to the standby mode AUTO DOCUMENT 10 OFF...

Page 87: ...s Programming the Personal Codes see below Switching on Restricted Access see page 79 Programming the Personal Codes The main advantage of Personal Codes is that they allow you to track machine usage...

Page 88: ...ersonal Codes if the optional Function Upgrade Card is installed you can register up to 500 personal codes with Names and Confidential IDs in this machine This means that if you switch Restricted Acce...

Page 89: ...step 9 8 Store the ID Yes 9 Either Enter another code Go to step 2 Finish Function Editing or Erasing a Personal Code 1 Function 6 0 2 2 2 2 7 and 1 2 Input the Personal Code that you wish to edit Exa...

Page 90: ...abels see page 223 8 Either If you do not have an optional mem ory card or hard disk go to step 9 Edit the Confidential ID stored with this code Press No then enter a new code When the ID is correct p...

Page 91: ...uch as 0001 If you wish to switch Restricted Access on or off do the following procedure See page 227 if you need more information about the User Parameter settings adjustment procedure 1 Function 6 0...

Page 92: ...the ten key pad Press the Quick Dial key where the personal code programmed 2 After a second the normal standby display will appear and you can use the machine If the normal standby display does not...

Page 93: ...ine is set up for dialing in Tone Dial DTMF mode Before you can use this feature you must program one of the User Function Keys as the Tone key In the following procedure suppose that we have already...

Page 94: ...telephone line type is DTMF Tone Dial Go to step 5 If your telephone line type is Pulse Dial Press the User Function key where the Tone key is programmed Example F1 A dot appears on the display 5 Inp...

Page 95: ...7 Press Yes 8 Press Yes 9 Press Yes then Start Note You can program the sub address ID and the sub address in a Quick Dial a Speed Dial or Group Cross reference User Function Key Dial Option Key see...

Page 96: ...ou can program the password and the selective polling in a Quick Dial a Speed Dial or Group PWD You must program the SEP password PWD before you can receive fax messages by SEP This is not necessary w...

Page 97: ...code before the destination number For example if your ID is 1234567 and the destination is stored in Quick Dial Key 01 enter 1234567 at the keypad press Pause then press Quick Dial Key 01 Note Do not...

Page 98: ...stops scanning When you send with Specified Image Area Parallel Memory Transmission is cancelled and normal Memory Transmission takes place If Parallel Transmission is on you cannot send just a few p...

Page 99: ...6 0 2 2 2 2 7 and 4 2 Input the skip length then press You must enter a three digit value For example for 75 mm input 075 3 Input the scan length You must enter a three digit value For example for 95...

Page 100: ...ransmission use a Quick or Speed Dial and select the Personal Code option see page 27 Note TTI on off has no effect on this feature Example In the above example the message was sent using Johnson s pe...

Page 101: ...ed If they are not the same the communication is stopped If you are interested in this feature change the user parameter switch 06 bit 2 to 1 Function 63 Note This feature may not be reliable if you a...

Page 102: ...h the CSI received from the other end Only the last 8 digits are checked and spaces and pauses in the telephone number are ignored If the CSI is not the same as the telephone number the transmission i...

Page 103: ...t at all ECM is more efficient because it only resends the damaged parts of the data and the maximum possible number of retransmission attempts is much higher and it also works with Immediate Transmis...

Page 104: ...he messages will all be sent out on the same call or batched You must program a User Function Key to turn Batch Transmission On or OFF If the light under that key is on Batch Transmission is active If...

Page 105: ...ave this feature switched on The name of this feature is taken from oil well borehole surveying A well log is a vertical profile of a borehole drawn to scale showing important data A well log can be s...

Page 106: ...e stored the Confi dential ID in advance The Confidential ID of both sender and receiver must be the same for this feature to work if you are going to use it arrive upon a mu tually agreed code before...

Page 107: ...confidential messages Editing the Confidential ID 1 Function 6 0 2 2 2 2 6 and 1 2 Press until the screen is as shown opposite 3 Yes 4 No and input a new confidential ID code Example 8352 5 Yes and F...

Page 108: ...have input the wrong ID or the sender may have over ridden your ID Contact your sender 3 Start Note If the Receive File indicator is blinking an incoming fax message has been stored in the memory usi...

Page 109: ...a new machine it is switched on at the factory 1 Function 6 0 2 2 2 2 6 and 3 2 The settings for swich 00 are now shown on the bottom line of the display 3 Press until the settings for 04 are shown Th...

Page 110: ...cations into memory or exclude certain select locations from coming into memory You may Specify the senders whose messages you want to be lock in memory Do this by programming the RTI CSI ir G4 TID of...

Page 111: ...RY LOCK will appear on the display when the machine is in standby mode Note If you switch Memory Lock on Forwarding will be automatically disabled 1 Function 6 0 2 2 2 2 6 and 2 2 Scroll through the f...

Page 112: ...ere are 6 RTIs CSIs G4 TIDs programmed so far In a new machine you will see DEST 0 At this time you can print an Author ized Reception List by pressing Start 2 Either Store some RTIs CSIs G4 TIDs 1 Go...

Page 113: ...6 0 2 2 2 2 6 and 3 At this time you can print a User Parameter List if you press and Start 2 The settings for switch 00 are now shown on the bottom line of the display 3 Press until the settings for...

Page 114: ...sage using the Confidential Reception see page 96 List of Special Terminals Function 81 Memory Lock On Off Function 62 Lock messages from Special Terminals or Print messages from Special Terminals Fun...

Page 115: ...2 2 2 6 and 3 At this time you can print a User Parameter List if you press and Start The settings for switch 00 are now shown on the bottom line of the display 2 Press until the settings for switch 0...

Page 116: ...purposes Select the messages to accept either a All messages from specified senders b All messages except those from specified senders If the sender s RTI CSI G4 TID is not the same as any of those t...

Page 117: ...e When you specify the senders for authorized reception you must program a list of these codes 1 Function 6 0 2 2 2 2 8 and 1 DEST 6 on the opposite display shows that there are 6 RTIs CSIs G4 TIDs pr...

Page 118: ...ished Function Note When you program a G4 TID program Country Code Telephone Number Terminal ID Code Program and in the way to store symbols Selecting Which Messages to Accept You can select one of th...

Page 119: ...al Termi nals Function 81 Authorized Reception on off Function 62 Accept messages from Special Terminals listed or not listed Function 63 Result Empty On Either No messages are accepted Empty Not empt...

Page 120: ...s Or make a communication with that terminal print a JOURNAL and read off the RTI CSI G4 TID If the other party is using a machine made by another maker they may not be familiar with the terms RTI CSI...

Page 121: ...87 Wild Cards see page 118 Programming the Forwarding Feature This section shows you how to set up your machine to forward incoming fax messages to another location or locations 1 Function 6 0 2 2 2 2...

Page 122: ...played Finish storing RTIs CSIs G4 TIDs for this forwarding station and input an other forwarding station number Yes Go to step 2 Finish Function 6 Type in an RTI CSI or G4 TID then press Yes You can...

Page 123: ...r To add RTIs CSIs G4 TIDs to this number 1 Go to step 6 To view or delete RTIs CSIs G4 TIDs allocated to this number 2 Go to step 5 DEST 1 6 means that there are 6 RTIs CSIs G4 TIDs programmed so far...

Page 124: ...G4 TID for this forwarding station go to step 6 Finish working on this forwarding station No Go to step 4 Finish Function Selecting Which Messages to Forward You have to select one of the following t...

Page 125: ...ust switch Memory Lock off 1 Function 6 0 2 2 2 2 6 and 2 2 Scroll through the list of features with and until FORWARDING appears 3 Change the on off setting by pressing or 4 Finish Yes and Function E...

Page 126: ...from head office has arrived To direct messages from a particular sender to a special cassette Program the RTI CSI or G4 TID of the sender Ask the sending party what their RTI CSI is Or make a commun...

Page 127: ...ecified Cassette Selection List by pressing Start 2 Either Store some RTIs CSIs G4 TIDs 1 Go to step 3 View the RTIs CSIs G4 TIDs that you have stored so far 2 Go to step 6 3 Type in an RTI CSI or G4...

Page 128: ...ers whose RTI CSI G4 TID are pro grammed from the upper cassette Print all messages except those from the specified senders whose RTI CSI G4 TID are programmed from the upper cassette 1 Function 6 0 2...

Page 129: ...e on off Function 62 Print messages from from the Upper Cassette listed or not listed Function 63 Result Empty On Either All messages are printed from the upper cassette Empty Not empty Off Either No...

Page 130: ...you wish to accept messages from all 150 branches of XYZ Company using Authorized Reception and forward them on to head office using Forwarding you don t have to store the RTI of each branch of XYZ Co...

Page 131: ...dure See page 227 if you need more information about the User Parameter settings adjustment procedure 1 Function 6 0 2 2 2 2 6 and 3 The settings for switch 00 are now shown on the bottom line of the...

Page 132: ...Specify the senders whose messages you want to multi sort Do this by programming the RTI CSI or G4 TID of these senders Function 83 Select the messages to multi sort copied Function 63 a All messages...

Page 133: ...1 Go to step 4 View the RTIs CSIs G4 TIDs that you have stored so far 2 Go to step 7 4 Type in an RTI CSI or G4 TID then press Yes Inputting and editing labels see page 220 5 Either Store this RTI as...

Page 134: ...er cassette messages from other senders will be stored in the memory Selecting Specified Senders for Multi Sort You have to select one of the following Only Multi Sort messages from specified senders...

Page 135: ...List of Special Termi nals Function 81 Multi sort on off Function 62 Multi sort from the Special Terminals listed or not listed Function 63 Result Empty On Either All messages are Multi sorted Empty N...

Page 136: ...ustment procedure 1 Function 6 0 2 2 2 2 6 and 3 Press Yes The settings for switch 00 are now shown on the bottom line of the display 2 Press until the settings for switch 02 are shown The setting tha...

Page 137: ...Parameter settings adjustment procedure 1 Function 6 0 2 2 2 2 6 and 3 2 The settings for switch 00 are now shown on the bottom line of the display SWITCH00 3 Press until the settings for switch 02 a...

Page 138: ...e following see page 223 if you need more information about the User Parameter settings adjustment procedure 1 Function 6 0 2 2 2 2 6 and 3 2 The settings for switch 00 are now shown on the bottom lin...

Page 139: ...ength Letter 11 14 4 Legal 14 18 3 If the received image is longer than the above limits there is no reduction and the image is split up and printed on two sheets of paper Normally the last 0 4 inch o...

Page 140: ...not be able to print out more than one copy of an incoming fax message using Multi sort Docu ment Reception To switch this feature on do the following see page 223 if you need more information about...

Page 141: ...Codes of the communicating machines are checked If they are not the same the communication is stopped Note This feature may not be reliable if you are communicating with a terminal produced by a diff...

Page 142: ...erminal You can also leave a document in your machine s memory for other machines to poll from you With polling telephone line costs are charged to the person receiving the message the Polling termina...

Page 143: ...ust for this transmission ask the other terminal s operator what their ID Code is Your machine s stored ID Code will be ig nored For extra security both parties can specify an ID Code just for this co...

Page 144: ...n polling standby Note If you see SAME ID FILE EXISTS CLEAR PRESS YES NO you already have a message on Secured Polling Standby To erase the old message Yes The old message is erased and your new one i...

Page 145: ...S YES NO you already have a message on Secured Polling Standby To erase the old message Yes The old message is erased and your new one is stored To keep the old message No Input another ID Code Note I...

Page 146: ...yourself using the user parameter of the Function 63 While the message is in the memory it can be polled at any time by as many terminals that need it The options are available when OPTIONS is displa...

Page 147: ...Stored ID Override as described for Polling Transmission see page 131 The maximum number of terminals that you can poll in one operation is 132 Cross references Groups see page 292 ID Code see page 49...

Page 148: ...n poll up to 200 different destinations using the above procedure However this number depends on how many numbers are currently waiting in memory to be dialed See the table on page 305 for more inform...

Page 149: ...n Time This machine has a setting known as the File Retention Time which allows you to keep transmitted fax messages in the memory for a while longer if the transmission fails You can select the File...

Page 150: ...status of the file STANDBY The file is waiting to be transmitted IN USE The file is currently being transmitted FAILED The file is failed to transmit 3 Yes 4 Press 2 5 Change the transmission time us...

Page 151: ...es Start Scroll through the files on the display until the required file appears Then pressYes If you know the file number input it directly 0 0 0 2 Yes Erasing a file 3 Press 1 4 Either Erase the fil...

Page 152: ...e destinations with until it is displayed 5 Press Clear The destination is erased 6 Press Function Return to the standby mode TRANS CLR CHNG TIME 11 00PM TRANS NOW NO YES TO END TRANS CLR CHNG TIME 11...

Page 153: ...shed 1 Press Function 2 and 3 2 Either Print a list of files Start Scroll through the files on the display until the required file appears Then press Yes If you know the file number input it directly...

Page 154: ...ion 5 and 2 Example Using Function 51 2 Either Print a list of files Start Scroll through the files on the display until the required file appears Then press Yes If you know the file number input it d...

Page 155: ...ote In a new machine the User Function Keys F1 to F3 have already been programmed F1 as Storing Double Sided Documents F2 as Printing a Journal F3 as Switch TTI On Off Code Function Code Function 01 G...

Page 156: ...y does not have a User Function Code you can store it as a Function Program Example If you often use Function 32 Programming Speed Dial store it as a Function Program in one of the User Function Keys...

Page 157: ...e function as normal Deleting a Function Program 1 Function 3 6 2 Press the key that you wish to erase Example F4 3 Yes No and Function PROGRAM YES OR NO SPEED DIAL ENTER SPEED CODE N _ PRINT LIST NO...

Page 158: ...es the procedures that you need to use an OMR Sheet Using an OMR Sheet The general procedure for using an OMR Sheet is as follows 1 Print the OMR Sheet that you need using Function 54 see page 154 2 M...

Page 159: ...ure that you follow this rule or you may get some strange results when you scan the OMR Sheet Note Use a black felt tip or ball point pen Do not use a pencil If you need to mark up a consecutive row o...

Page 160: ...3 rectangular array of dots You can only write down the characters shown in the following diagram Caution You must write each character exactly as shown below clearly carefully and unambiguously Other...

Page 161: ...36 6 46 F 56 V 27 37 7 47 G 57 W 28 38 8 48 H 58 X 29 39 9 49 I 59 Y 2A 3A 4A J 5A Z 2B 3B 4B K 5B 2C 3C 4C L 5C 2D 3D 4D M 5D 2E 3E 4E N 5E 2F 3F 4F O 5F _ For example SMITH S code 53 M code 4D I co...

Page 162: ...Parameter Program Sheet mark each setting that you wish to make For example to switch Restricted Access on first look for Restricted Access on the sheet then black out the box above ON You might find...

Page 163: ...each OMR Sheet However using this method you can only store one full telephone number in the Group the others must all be Speed Dials or Quick Dials If you wish to store more full numbers in the Grou...

Page 164: ...ove Immediate 2 Mark up the required contrast resolution and halftone type Also indicate whether the stamp should be ON or OFF and whether your transmission is in Group 3 or Group 4 mode 3 If you wish...

Page 165: ...of boxes Mark one of the Speed Dials in the Transfer Station Speed Dial row of boxes Note You can only enter one Transfer Broadcasting Station on the OMR Sheet Refer to page 80 and the pages followin...

Page 166: ...e sure that the machine is in standby mode see page 17 2 Place the OMR sheet face up at the top of your fax message and put everything into the feeder face down Note The OMR Sheet must be the page tha...

Page 167: ...ith the instructions marked on the OMR Sheet Then it returns to standby mode Errors If the machine finds an error it stops scanning the OMR Sheet and displays an error message that shows you where the...

Page 168: ...s saving energy mode the lamp and display on the control panel will turn off Though the setting is available leaving the roller on at full heat brings you no advantage We recommend you always use one...

Page 169: ...e rapidly 1 Function 6 0 2 2 2 2 6 and 3 The settings for switch 00 are now shown on the bottom line of the display 2 Press until the settings for switch 05 are shown The settings that you need to cha...

Page 170: ...element is switched off If a fax message comes in while the heating roller is switched off the message is stored in the memory When the heating element switches back on the message is automatically p...

Page 171: ...through the days of the week Example Press twice to go to Tuesday 4 Program the first timer for Tuesday Both timers for each day have an ON OFF setting ON means that the heater will switch on at the t...

Page 172: ...itching off again Because of this the Night timer does not give you complete security for received documents For this type of security use the Memory Lock feature see page 98 Temporarily Switching the...

Page 173: ...u may know the number of printouts at a glance Mechanical counter Option Displays the number of pages that your machine has printed including copies reports lists and printouts made when using other P...

Page 174: ...can now operate the printer Selecting the Cassette Optional Removable Cassette and or Paper Feed Unit Required To select which cassette the machine will use for printout from your computer you must se...

Page 175: ...ttings and try again Cross reference Sending a Page with Very Fine Detail see page 23 1 Place your original in the feeder 2 Press Copy Note To cancel copy mode press Copy again 3 If you have the optio...

Page 176: ...u may know the number of printouts at a glance Mechanical counter Option Displays the number of pages that your machine has printed including copies reports lists and printouts made when using other P...

Page 177: ...can now operate the printer Selecting the Cassette Optional Removable Cassette and or Paper Feed Unit Required To select which cassette the machine will use for printout from your computer you must se...

Page 178: ...ttings and try again Cross reference Sending a Page with Very Fine Detail see page 23 1 Place your original in the feeder 2 Press Copy Note To cancel copy mode press Copy again 3 If you have the optio...

Page 179: ...ine is still receiving This means that you can take your fax back to your desk before it is actually sent However to be sure whether your transmission was successful or not keep an eye open for Error...

Page 180: ...some RDS operations it may be necessary for you to stay near the machine Switching RDS On Off Before your machine can accept incoming calls from an RDS you have to switch RDS on using Function 62 If...

Page 181: ...ocol feature When you send a fax message the two machines carry out a handshaking procedure during which they establish the best way to communicate with each other Using AI Short Protocol this handsha...

Page 182: ...successful or not If you have switched this report off a Communication Failure Report will be printed when a communication fails Transmission Result Report Switch 03 bit 5 This report is printed out...

Page 183: ...transmit any pages that were not sent If a particular problem continues or gets worse keep the error reports for the service technician Printing Part of the Image on the Report Switch 04 bit 7 For ref...

Page 184: ...n an E followed by a code might appear and a message might also appear at the bottom of the report This code and message indicate that a problem occurred The codes are explained below Code Message Exp...

Page 185: ...er Parameter settings adjustment procedure 1 Function 6 0 2 2 2 2 6 and 3 The settings for switch 00 are now shown on the bottom line of the display 2 Press until the settings for switch 04 are shown...

Page 186: ...reception and polling files still in the memory It gives information about each stored operation such as the fax numbers start time status and type of operation 1 Press Function 4 and 2 2 Start Teleph...

Page 187: ...ers to select the reports of the transmission results which you wish to check among the latest transmissions receptions and 250 transmissions and print them Specifying by a Personal Code 1 Press Funct...

Page 188: ...rase one digit at the cursor No Erase all 5 Press Yes 6 Press Start The report is printed The machine returns to the standby mode when the printout is finished PERSONAL JOURNAL PERS CODE1111 NO TO CAN...

Page 189: ...Terminals This is a list of all terminal names that you have specified for Authorized Reception Memory Lock and Multi Copy It includes Wild Cards 1 Press Function 6 0 2 2 2 2 8 and 1 2 and Start Speci...

Page 190: ...l and glue it onto the operation panel When you stick it on avoid covering the sensor near Quick Dial 49 upper left corner NOTE When replacing an old label with a new one first remove all traces of th...

Page 191: ...lace 3 Fan the paper Make sure the edges are uniformly aligned and place the paper into the cassette with the side on wish you wish to print face up Check the pa per fits under the metal corners Make...

Page 192: ...paper into the unit with the side on wish you wish to print face up Check the paper fits under the metal corners Make sure the back fence is set in the groove on the paper cassette 4 If there is spac...

Page 193: ...ce 3 Take out the paper 4 Adjust the paper fences to the paper size To move a fence pinch the top lever in and slide the fence in or out as shown Make sure the positions of the two side fences match t...

Page 194: ...t the paper fence Insert the holding pin as shown and fix the plastic nut under the tray 7 Fan the paper Make sure the edges are uniformly aligned and place the paper into the cassette with the side o...

Page 195: ...ust the paper fences to the paper size To move a fence pinch the top lever in and slide the fence in or out as shown Make sure the positions of the two side fences match the paper size by checking the...

Page 196: ...es are uniformly aligned and place the paper into the feed unit with the side on wish you wish to print face up Check the pa per fits under the metal corners Do not fill up the cassette past the load...

Page 197: ...sette When the Add Toner indicator remains lit it is time to install a new toner cassette Replacement Procedure 1 Open the scanner 2 Open the upper cover Push the button of the right side 3 Slide out...

Page 198: ...be very hot Therefore hold it by the center two tabs Do not touch any other parts on the pad 7 Install the new cleaning pad Match the position of the arrow on the cleaning pad with the arrow on the i...

Page 199: ...ow 1 Pull up the scanner 2 Replace the stamp If tweezers are not available you may press the point of a pencil down verti cally into the stamp and remove it by lifting straight up 3 Close the operatio...

Page 200: ...CHANGING THE PAPER SIZE OPTIONAL CASSETTE 1 Pull out the removable cassette 2 Remove the cover of the cassette 3 Push the paper until it clicks LOOKING AFTER THE MACHINE LOOKING AFTER THE MACHINE 185...

Page 201: ...just the position of the back fence 6 Adjust the position of the side fence When you install the long size of paper in stall the extention 7 Turn over the cassette Remove the exten sion 11 81 2 LOOKIN...

Page 202: ...he paper under the corners If there is space between the paper and fences the paper will not be fed properly To avoid this carefully move in each fence until it is flush with the paper 11 Set the cove...

Page 203: ...lowing pages Area Item What to Use Possible Problems if Not Maintained Scanner Separation pad A Soft damp cloth Document non feed or multifeed Separation Roller H Pick up Roller F Soft damp cloth Docu...

Page 204: ...User Maintenance Procedure of Cleaning Scanner F D C B A E G H LOOKING AFTER THE MACHINE LOOKING AFTER THE MACHINE 189...

Page 205: ...lean the pressure roller A with the soft damp cloth while rotating the roller 5 Clean the white strip B with the soft damp cloth CAUTION Do not damage the sensor actuator G black plastic on the white...

Page 206: ...8 Clean the pick up and feed rollers F with the soft damp cloth while turning the roll ers in the direction shown in the diagram 9 Close the operation panel Make sure you push down on both sides of th...

Page 207: ...the machine using the soft damp cloth 3 Close the cassette Cleaning the Corona Wire Please clean the corona wire often in order to keep the printing image quality 1 Lift up the operation panel 2 Open...

Page 208: ...l the toner cassette Slide the toner cassette into the mahine as far as it will go Gently push down the cassette to secure it in place 6 Close the upper cover and lower the op eration panel Make sure...

Page 209: ...ion pad to prevent misfeeds about every 30 000 sheets To check how many sheets you ve scanned please refer the section titled Counters See page 161 To get the new roller and pad contact your service r...

Page 210: ...5 Install the new separation pad 6 Close the operation panel Make sure you push down on both sides of the panel so it locks into place LOOKING AFTER THE MACHINE LOOKING AFTER THE MACHINE 195...

Page 211: ...y 30 000 sheets If the following display appears replace the photoconductor To check how many sheets you ve printed please refer the section titled Counters See page 161 1 Lift up the operation panel...

Page 212: ...on to the green knob One of them is marked R for right side 6 Remove the black sheet as shown in the diagram 7 Turn the green levers to lock the photo conductor in place Caution Never touch the surfac...

Page 213: ...place the photoconductor reset the counter for photoconductor inside the machine 1 The display is shown as opposite 2 Press 3 Press Yes The counter resets MEMORY TRANS PROBLEM REPLACE PC REPLACE PC YE...

Page 214: ...t out at the same time Note When you pull out the cassette pull it out horizontally 2 Remove the paper then wipe the roller on the feed unit 3 Wipe the roller in the interior of the ma chine 4 Set the...

Page 215: ...The Side Paper Feed Unit 1 Open the side cover 2 Wipe the 2 rollers 3 Close the side cover LOOKING AFTER THE MACHINE 200...

Page 216: ...UMENT JAMS Clearing a Document Jam If CLEAR ORIGINAL appears in the display There is a document jammed in the feeder Remove the jammed document and repeat the transmission procedure The document may b...

Page 217: ...scanned adjust the lever position as shown in the following table Paper Thickness Pressure Position Thin Low 1 Normal Normal 2 Thick High 3 To correct document feed problems adjust the lever position...

Page 218: ...rea Copy exit area Cassette Entrance 1 Pull open the cassette 2 Gently pull out the misfed paper Do not leave any pieces inside 3 Push the stack of paper until it clicks 4 Replace the cassette Optiona...

Page 219: ...Copy Feed Area 1 Remove the copy tray 2 Pull up and open the operation panel 3 Open the upper cover 4 Open the front cover COPY JAMS SOLVING PROBLEMS 204...

Page 220: ...onductor drum Any toner on the paper will not be fixed to the paper Be careful not to get your hands or clothing dirty 6 Close the front cover and the upper cover 7 Close the operation panel Make sure...

Page 221: ...Copy Exit Area 1 Open the copy exit cover 2 Gently pull out the jammed paper 3 Close the copy exit cover COPY JAMS SOLVING PROBLEMS 206...

Page 222: ...ptional Removable Cassette Cassette Area 1 Take out the removable cassette 2 Pull out the cassette 3 Gently pull out the misfed paper Do not leave any pieces inside 4 Replace the cassette 5 Replace th...

Page 223: ...per feed unit Note When you pull out the cassette pull it out horizontally 2 If there is any jammed paper remove it 3 Press down the paper that is set in the feed unit until the base plate clicks 4 Re...

Page 224: ...are in stalled both indicators may be lit In this case begin with the lower unit 2 If there is any jammed paper remove it 3 Close the side cover 4 If you haven t managed to remove the jammed paper ye...

Page 225: ...e in stalled and both indicators are lit repeat steps 1 to 7 for the upper unit to remove paper jammed there COMMUNICATION PROBLEMS If ERROR PRESS STOP KEY appears on the display press Stop Here are s...

Page 226: ...ridge See page 182 TRANSMISSION The original is not pulled into the auto docment feeder You did not feed the document far enough into the feeder Insert the document into the feeder until it stops Retr...

Page 227: ...n the edges of the document See page 16 Curled pages Flatten the document See page 13 Incorrect document type Use a proper document type See page 13 More than 50 pages in the feeder Do not place more...

Page 228: ...ndicator is lit The cassettes are empty Add paper see page 176 No printout CLEAR COPY appears The printer has jammed Clear the jam see page 203 Copies appear dirty Does the original have a gray or col...

Page 229: ...eceive mode You are in Auto Receive mode Change to Manual Receive mode see page 39 You can t receive phone calls the unit does not ring The telephone line is not connected Connect the modular cord see...

Page 230: ...telephone number stored in it USED AS PERSONAL CODE This Quick Dial Key has a personal code stored in it USED AS AUTO DOC This Quick Dial Key or Speed Dial code has an auto document stored in it WAIT...

Page 231: ...OCUMENT in standby mode this indicates that Forwarding is now switched on MEMORY LOCK If displayed under SET DOCUMENT in standby mode this indicates that Memory Lock is now switched on RDS If displaye...

Page 232: ...either due to noisy phone lines a paper jam or because it ran out of paper Resend the page 0 08 The machine at the other end received the page that you sent but it had errors on the page You may want...

Page 233: ...ition a problem with the machine at the other end or a problem with your machine 6 06 A problem with the machine at the other end or a problem with your machine 6 08 A problem with the machine at the...

Page 234: ...ervice technician entered appears If the transmission was not successful the machine will not redial You must repeat the operation DEDICATED TRANSMISSION PARAMETERS If you often encounter problems whe...

Page 235: ...w the cursor position If you wish to move the cursor while editing a name or number press the and arrows on the circular scroll key on the operation panel If you wish to enter a punctuation mark or sy...

Page 236: ...e letters press 32 or 64 again Cursor and Clear Key for Editing You can move the cursor using the scroll keys and to edit the name or label If you press Clear the character at the cursor is deleted On...

Page 237: ...r each of the adjustments that can be made using this procedure are explained in the relevant parts of the manual 1 Function 6 0 2 2 2 2 6 and 2 2 Change the setting by using and The first displayed i...

Page 238: ...tments that can be made using this procedure are explained in the relevant parts of the manual 1 Function 6 0 2 2 2 2 6 and 3 At this time you can print a User Parameter List if you press and Start Th...

Page 239: ...resolution transmission mode stamp or halftone settings before making a transmission then 0 The setting s will not return to the home position after the transmission 1 The setting s will return to th...

Page 240: ...Report Communication Failure Report Transfer Result Report Transmission Deadline Report Polling Confirmation List 0 No 1 Yes Switch 05 Various Digit Purpose 0 Substitute Reception 0 Off 1 On 1 Memory...

Page 241: ...RTI CSI G4 TIDs are not programmed are multi copied 2 3 Authorized Reception Digit 3 Digit 2 Setting X 0 Off 0 1 Receive messages only from senders whose RTI CSI G4 TIDs are programmed 1 1 Receive me...

Page 242: ...k 1 1 Messages from senders whose RTI CSI G4 TIDs are not programmed are stored in the memory disk 4 to 7 Do not change these settings Switch 10 Various Digit Purpose 0 Reverse Order Printing 0 Off 1...

Page 243: ...e To make sure that the fax quality is acceptable with toner saving on print a few reports See page 171 Note If the sender is using a machine made by another manufacturer toner saving will stay on and...

Page 244: ...6 pages With 2 Mbyte memory 294 pages With 4 Mbyte memory 462 pages With hard disk 1 200 pages With hard disk and function upgrade card 3 000 pages Measured using a ITU T 1 chart Slerexe letter at sta...

Page 245: ...e to work The machine must be in Auto Receive mode To set up Fax on Demand you need to Store the documents Function 38 Program the recorded messages Function 75 Turn the password on off by User Parame...

Page 246: ...ht 4 Press 2 5 Enter the name 6 Press Yes 7 Press Function to return to standby mode MEMORY TRANS DEC 31 12 59PM SET DOC OR ENTER FAX NO MEMORY 100 FOD SET BOX NO BOX NO _ PRINT LIST NO TO CANCEL FOD...

Page 247: ...he right 4 Press 2 5 Press Clear or No to change the name Edit the name using the Quick Dial keys or ten key pad 6 Press Yes 7 Press Function to return to standby mode FOD SET BOX NO BOX NO _ PRINT LI...

Page 248: ...in one of two ways see page 223 Digit 7 1 Digit 6 0 password ON Digit 7 0 Digit 6 1 password OFF Note If both digits are zero Fax on Demand is disabled FUNCTION NO _ OR NO 10TRANS MODE 20CLEAR CHANGE...

Page 249: ...ss Function 2 Press 5 and 7 3 Enter the box number 01 to 99 which you wish to print If you enter the wrong number press No to clear it and then enter the correct number or search through the numbers u...

Page 250: ...sword turn the password on using function 63 user parameter settings page 223 Program the password using function 61 Remote ID page 57 Under rare circumstances FOD Fax on Demand playback may cut off I...

Page 251: ...d Message To change a stored message just follow the same procedure as above Checking the Contents of a Recorded Message 1 Press Function 2 Press 2 2 2 2 7 and 5 3 Press 2 4 Enter the message number w...

Page 252: ...ed in it has been selected 3 times A tone signal hasn t been detected and the machine has played message 6 twice Step Caller Action Machine Action Example Message 1 The caller dials The machine answer...

Page 253: ...en for each box number SYSTEM SET _ NO TO CANCEL FAX ON DEMAND REPORT PRESS START NO TO CANCEL FAX ON DEMAND REPORT PRINTING MEMORY TRANS DEC 31 12 59PM SET DOC OR ENTER FAX NO MEMORY 100 FAX ON DEMAN...

Page 254: ...ing messages be automatically stored on disk using this feature In addition you can choose to save messages from certain senders or screen out messages from selected senders The following procedures d...

Page 255: ...6 DEST 1 6 means that there are 6 RTIs CSIs programmed so far and the first in the list is now displayed 3 Type in an RTI CSI or G4 TIDs then press Yes Inputting labels and digits see page 220 4 Eith...

Page 256: ...ly save messages from termi nals whose ID s have been pro grammed SWITCH09 0000 0100 Save all messages EXCEPT those from terminals whose ID s have been pro grammed SWITCH09 0000 1100 5 To finish Press...

Page 257: ...num ber Note Only documents using standard transmission or reception can be speci fied This feature does not work with documents related to Confidential Transmission Auto Document Immediate Transmissi...

Page 258: ...le pressYes and go to step 12 12 Press until the index number that you want to erase appears CLEAR DISK SET START TIME FEB 01 1998 10 00AM YES OR NO FEB 23 1998 08 20PM CLEAR DISK SET START TIME JUL 0...

Page 259: ...tion of the message image Then press Start To erase a file pressYes and go to step 8 8 Press until the index number that you want to erase appears 9 Press Yes twice The file is cleared 10 Either To er...

Page 260: ...rase appears 9 Press Yes twice The file is cleared 10 Either To erase another file go to step 8 To finish Press Function Search by File Number 4 Press 4 5 Enter the file number on the ten key pad CLEA...

Page 261: ...t To erase a file pressYes and go to step 8 8 Press until the index number that you want to erase appears 9 Press Yes twice The file is cleared 10 Either To erase another file go to step 8 To finish P...

Page 262: ...ex number not file number If you have press Yes to erase the file 7 Either Erase another file go to step 4 Return to standby mode press Function FUNCTION NO _ OR NO 10TRANS MODE 20CLEAR CHANGE 30PROG...

Page 263: ...ment individually Note When printing documents specify the index number of the document not the file number Printing a List Follow steps 1 to 3 below then continue from step 4 in the section appropria...

Page 264: ...sYes and go to step 12 12 Press until the index number that you want to print appears PRT DISK FILE SET START TIME FEB 01 1998 10 00AM YES OR NO FEB 23 1998 08 20PM PRT DISK FILE SET START TIME JUL 01...

Page 265: ...ion of the message image Then press Start To erase a file pressYes and go to step 12 8 Press until the index number that you want to print appears 9 Press Yes then Start The file is printed 10 Either...

Page 266: ...6 Press Yes PRT DISK FILE ENTER ID CODE PERS CODE _ NO TO CANCEL PRT DISK FILE YES OR CLR NO PERS CODE 1111 DESIGN3 PRT DISK FILE YES OR NO FOUND 100 SELECT_ PRINT LIST TX 1PERIOD 2TERMINAL PRT DISK...

Page 267: ...ssage image Then press Start To print a file pressYes and go to step 8 8 Press until the index number that you want to print appears 9 Press Yes then Start The file is printed 10 Either To print anoth...

Page 268: ...ep 4 to print another file 7 Either Print another document go to step 4 Finish press Function FUNCTION NO _ OR NO 10TRANS MODE 20CLEAR CHANGE 30PROG CAHNGE 40REPORTS PRT DISK FILE SELECT _ 1SRCH FOR S...

Page 269: ...aper capacity to your fax machine If you have the same size of paper in more than one cassette the paper in the uppermost cassette will be used Maintenance Replacing Paper See the section entitled REP...

Page 270: ...read write head automatically moves to the shipping posi tion in standby mode Operation The operating procedures are the same as those already described in this manual The memory features of the hard...

Page 271: ...identifier called the Terminal ID is used instead The Terminal ID is explained on page 265 However Group 4 has the following major advantages over Group 3 If your organization sends large volumes of m...

Page 272: ...ss Key Group 4 fax machines may be connected to a multiplexer or similar device Inputting the subaddress of a destination fax machine will allow you to reach it directly if it is connected behind a mu...

Page 273: ...ber Check the International Dialing Prefix and the Country Code with your local telecommunications operator The example shown below is for the USA the codes to add are 011 and 1 Use the Pause key to a...

Page 274: ...is as shown opposite 2 Press Yes 3 Input your telephone number Example 2125556789 Note You can enter up to 20 digits If you wish to input a sign by Quick Dial 31 or 63 Symbol to signify your internati...

Page 275: ...m more than 22 characters 1 Function 6 0 2 2 2 2 6 1 then until the screen is as shown opposite 2 Press Yes 3 Enter the country code 4 Press Yes 5 Enter your machine s telephone number 6 Press Yes 7 E...

Page 276: ...sing a Quick Dial or Speed Dial or using AI Redial check the indicator lamp above the G4 key to make sure that the correct mode is selected If it is not correct press the G4 key Notes Your machine is...

Page 277: ...your machine is behind a PBX include the PBX access code and a pause before the number For an international number place a pause after the country code G4 numbers If you wish to enter a subaddress pre...

Page 278: ...y on the operation panel 4 Enter the telephone number at the operation panel s ten key pad G3 numbers If your machine is behind a PBX include the PBX access code and a pause before the number For an i...

Page 279: ...ess Yes 9 Either Program another Quick Dial go to step 2 Finish Function Note The procedure for storing a Speed Dial using Function 32 is exactly similar to that shown above it is the same as the proc...

Page 280: ...ame way as a TTI The make up of the Group 3 TTI and the Group 4 Terminal ID is as shown below Date TTI Page No and Label Insertion are transmitted in the data signal superimposed on the image Receiver...

Page 281: ...es in the phone numbers are not represented on the printout The country code and terminal ID are programmed by the service technician at installation Date and Time The date and time in the receiving m...

Page 282: ...he Command Information Line off Note If you switch the Command Information Line off make sure that Label Insertion is also off if you want the image received at the other end to be unmarked To switch...

Page 283: ...LINE NOT AVAILABLE Try again later FAX NUMBER CHANGED Find out the new fax number REMOTE FAX REJECTED Contact the user at the other end UNABLE TO CONNECT Try again NO RESPONSE Try again NETWORK BUSY T...

Page 284: ...he G3 option lets you handle two G3 communications simultaneously Cross reference ISDN Interface Unit Type 140 III see page 252 Note You can not install both ISDN Interface Unit Type 140 and G3 Interf...

Page 285: ...the Operation Panel and on the Reports Operation Display on Operation Panel Report LINE Type Optional Unit G3 G3 G3 PSTN FAX No Optional Unit G3 1 G3 1 G3 1 PSTN FAX Optional G3 Kit G3 2 G3 2 G3 2 PS...

Page 286: ...oid interference Away from areas containing corrosive gas Dust free Condensation free Temperature 63 to 82 F Humidity 40 to 70 RH do not install near a humidifier Away from heaters and air conditioner...

Page 287: ...t Table and Document Tray 1 Open the front cover 2 Attach the document table and the document tray as shown 3 Close the front cover until you hear it clicks If your document is large pull the extensio...

Page 288: ...he amount of ozone encountered when using the machine fix this grill over the ventilation holes on the left side of the machine as shown The slats should point down so that air is deflected downwards...

Page 289: ...rocedure 1 Lift up the operation panel 2 Open the upper cover Push the button on the cover 3 Place the photoconductor in the machine Pay attention to the green knobs One of them is marked R for right...

Page 290: ...e caused to the machine 7 Shake the toner cassette before installing it Pull out the sheet of the toner cassette And remove the black sheet Note Do not shake the cassette or toner may spill out WARNIN...

Page 291: ...steps for each WARNING Turn off the power before you begin this procedure 1 Press the button behind the panel to release it 2 Change the direction of the operation panel Push the area indicated by th...

Page 292: ...aling use the TT setting if it normally sends out pulses rotary dial use the DP setting Also make sure that the switch on the handset is set up correctly IMPORTANT POINTS ABOUT POWER CONNECTION The su...

Page 293: ...Remove the cassette Note When you pull out the cas sette pull it out horizontally CAUTION To avoid dropping the cassette hold it by the front and side while pulling it out 2 Push the metal plate down...

Page 294: ...int face up Check the paper fits under the metal corners 5 If there is space between the paper and fences the paper will not be fed properly To avoid this carefully move in each fence until it is flus...

Page 295: ...on 1 Pull out and remove the cassette 2 Turn over the cassette and remove the front cover attached to the cassette as shown in the picture Then close the cassette 3 Remove the cover of the cassette 4...

Page 296: ...e back fence 6 Adjust the position of the side fence Installing the long paper extension 7 Turn over the cassette Remove the exten sion 8 Turn over the cassette again and install the extension 11 81 2...

Page 297: ...under the corners If there is space between the paper and fences the paper will not be fed properly To avoid this carefully move in each fence until it is flush with the paper 11 Set the cover of the...

Page 298: ...emory Card Function Upgrade Card and Fax on Demand Switch off the power before you install the optional memory card feature expander function upgrade card and fax on demand card Caution Once a Functio...

Page 299: ...sert paper into the manual feeder while the machine is printing Otherwise copy jams may occur Using Manual Feed with the Removable Cassette Option You can set a sheet of paper using the manual feeder...

Page 300: ...fication see page 289 In addition you also have to make sure that the fax machine s dialing circuits are set up correctly There are two settings Pulse Dial and Tone Dial If you select the wrong settin...

Page 301: ...ange the month using or to scroll forward or to scroll backward on the ten key pad and press to move the cursor 3 Change the date with the ten keypad as 09 4 Type in the year and time at the keypad as...

Page 302: ...d These labels are called the RTI the TTI and the CSI RTI Remote Terminal Identification and CSI Called Subscriber Identification These appear on the receiving fax machine in the display on the operat...

Page 303: ...Press until the screen is as shown opposite 3 Press Yes 4 Input the RTI using the Quick Dial key or the ten key pad you can delete the character using Clear Example XYZ COMPANY How to program charact...

Page 304: ...and editing are explained on page 220 4 Press Yes then Function CSI Called Subscriber Identification Your CSI appears on the other party s operation panel during communication instead of your RTI if...

Page 305: ...ephone company exchange Exchanges using Tone Dialing also known as touch tone DTMF TT or sometimes PB Exchanges using Pulse Dialing also known as rotary dial PD or DP The telephone line type setting i...

Page 306: ...you often call especially if these numbers are very long like international numbers These features greatly improve the convenience of operating your machine However first you have to program the telep...

Page 307: ...name for that Group for example Branch Offices which will be displayed before you press the Start key This helps you to check whether you have selected the correct group You can store up to 9 Groups i...

Page 308: ...Note You cannot use the following procedure to store Groups Keystroke Programs or Auto Documents Programming a New Quick Dial 1 Function 3 1 At this time you can print a Quick Dial List a Quick Key L...

Page 309: ...e 01 If the wrong number is displayed use the and keys to scroll through the Quick Dial Keys on the screen 3 Yes 4 Edit the number Use and to move the cursor and use and Clear to delete the character...

Page 310: ...yed use the and keys to scroll through the Quick Dial Keys on the screen 3 Yes 4 Erase the number No After erasing a number you may store a new one to replace it if you wish If you do not wish to stor...

Page 311: ...stead of under H if your Telephone Directory contains a lot of hotels This would make it easier to find using the Telephone Directory feature type in N instead of H then scroll through the N s until y...

Page 312: ...use another letter in put the letter Example Change to L for London Clear L Yes 8 Switch Label Insertion on or off Use the and arrows on the scroll key to select the required setting Then Yes 9 Eithe...

Page 313: ...umber press Yes 5 Either Change the label Edit the existing la bel then press Yes Keep the label as it is Yes 6 Either Change the letter in the INPUT col umn for example to P Clear P Yes Do not change...

Page 314: ...l through the Speed Dial Codes on the screen 3 Yes 4 Erase the number No After erasing a number you can store a new one to replace it If you do not wish to store a new number press No again then go to...

Page 315: ...ring Group Programming Mode and Selecting a Group 1 Function 3 3 At this time you can print a Group Dial List if you press Start 2 Input the number of the Group that you wish to program There are 9 Gr...

Page 316: ...sfer Requests do not store more than 30 in it 4 Either Input another number Go to step 2 Finish storing numbers in this group No Now you can either Use another module press a key from 1 to 5 Start wor...

Page 317: ...Programming mode as explained on page 294 Then 1 Press 3 2 Input a label for the group using the Quick Dial keys Example EUROPE BRANCHES Inputting and editing labels see page 220 3 Press Yes Now you...

Page 318: ...be done automatically without requiring your presence at the machine The use of the Group Transfer Station is described in more detail in the section entitled Networking To store a Group Transfer Stat...

Page 319: ...ory you can continue to use them for other purposes First enter Group Programming mode as explained on page 300 Then 1 Press 5 2 Either To delete the Group Yes To keep the Group No Now you can either...

Page 320: ...asting machine 2 This is the number of full telephone numbers that can be input into the machine at any one time For example if there is a broadcasting operation in memory using 98 full numbers you ca...

Page 321: ...panded Feature When not installed When installed Speed Dials 100 1000 Groups 9 30 Personal Codes 50 500 Memory Transmission Files 200 1000 Auto Documents 64 164 Programs 64 164 Number of communication...

Page 322: ...3 OTHER ITEMS TO PROGRAM AT YOUR LEISURE The following features will help you use the machine more quickly and efficiently Auto Document see page 68 Function Programs see page 144 Keystroke Programs s...

Page 323: ...ion terminology broadcasting is the transmission of a document to more than one address in sequence not simultaneously Communication Transmission or reception Copy When used as a noun this refers to a...

Page 324: ...s is the code that must be dialed at the beginning of the number if the destination is outside your country ITU T This committee sets international standards for communication Memory File This is a do...

Page 325: ...you are sending to or receiving from RTI Remote Terminal Identification See page 287 Sending Same as Transmission see below Standby Mode The terminal is said to be in standby mode when it is idle Term...

Page 326: ...7 Printing Fax on Demand Report5 174 51 Printing the Contents of a Memory File 142 52 Printing the Contents of a Polling File 142 53 Printing an Auto Document 72 54 Printing Blank OMR Sheets 154 55 Pr...

Page 327: ...ting the Speaker and Buzzer Volume 45 93 Selecting the Language on the Display and Reports 285 94 Checking Counters 161 1 Memory Card or Hard Disk required 2 Group 4 Kit required 3 Optional Extra Pape...

Page 328: ...CERTIFICATION LABEL Certification Label RICOH UNITECHNO CO LTD Complies with FDA radiation performance standards 21 CFR Subchapter J 713 TSURUGASONE YASHIO SHI SAITAMA KEN JAPAN MANUFACTURED PS...

Page 329: ...3 Printing an Auto Document 54 Printing Blank OMR Sheets 55 Printing a Confidential Message 56 Printing from Memory Lock 57 Storing a Document for Fax on Demand5 58 Printing a Document in Memory Disk7...

Page 330: ...roll key then press one of the following combinations of keys Personal Code 0 1 Send Later 0 2 Page Count 03 TTI On Off 0 6 Destination Check 0 7 TRD 0 8 Economy Transmission 0 9 6 Enter the telephone...

Page 331: ...in the feeder 3 Select all required features and telephone numbers as you would normally do 4 Press the Quick Dial key that you wish to store the program in 5 Press Yes Copying 1 Press Copy 2 Place y...

Page 332: ...eport Polling Reception User Parameter Switch 03 digit 4 ON File Reserve Report Polling Reserve Report User Parameter Switch 03 digit 3 OFF Polling Clear Report User Parameter Switch 03 digit 6 ON Pow...

Page 333: ...arty Line Service is subject to state tariffs WHEN PROGRAMMING EMERGENCY NUMBERS AND OR MAKING TEST CALLS TO EMERGENCY NUMBERS 1 Remain on the line and briefly explain to the dispatcher the reason for...

Page 334: ...30 is recommended for the best performance PHOTOCONDUCTOR RICOH PHOTOCONDUCTOR TYPE 100 is recommended for the best perform ance Headquarters Ricoh Corporation 5 Dedrick Place West Caldwell NJ 07006...

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