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Sending Scan Files by E-mail

10

1

Preparation for Sending by E-mail

This section explains the preparation and settings for sending scan files by e-
mail.

A

Connect the machine to the network.

Connect the machine to the network using an Ethernet cable or wireless LAN
(IEEE 802.11b).

B

Make the necessary network settings in

[

System Settings

]

.

If you have connected the machine to the network using an Ethernet cable,
make the following settings. For details, see General Settings Guide.
• Specify the machine’s IPv4 address and subnet mask.
• Specify the IPv4 gateway address.
• In

[

Effective Protocol

]

, enable

[

IPv4

]

.

• Specify the SMTP server.

C

If necessary, change settings in

[

Send Settings

]

under

[

Scanner Features

]

.

Note

❒

To connect the machine to the network using a wireless LAN (IEEE
802.11b), an extended wireless LAN board is required respectively. For de-
tails, see Network Guide.

❒

Items to set up in

[

System Settings

]

vary depending on the network environ-

ment. For more information about network settings, see General Settings
Guide.

❒

For more information about

[

Scanner Features

]

, see General Settings Guide.

Registering E-mail Addresses in the Address Book

You can register frequently used e-mail addresses to the address book.
You can register frequently used e-mail addresses in the address book. Register
e-mail addresses in

[

Address Book Management

]

under

[

Administrator Tools

]

from

[

System Settings

]

. Addresses can also be registered as groups.

Note

❒

For details about registering e-mail addresses in the address book, see Gener-
al Settings Guide.

❒

You can also register e-mail addresses in the address book using Web Image
Monitor or SmartDeviceMonitor for Admin. For details about how to install
these applications, see Network Guide. For details about registering address-
es in the address book, see Help of respective applications.

❒

Depending on the machine type, you may not be able to use the machine
when it is updating the address book using CSV files (retrieved using Smart-
DeviceMonitor for Admin) that contain user codes.

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Summary of Contents for Aficio MP 161

Page 1: ...handy for future reference For safe and correct use be sure to read the Safety Information in About This Machine before using the machine Sending Scan Files by E mail Sending Scan Files by Scan to Folder Delivering Scan Files Using the Network TWAIN Scanner Function Various Scan Settings Appendix 1 2 3 4 5 6 ...

Page 2: ...le for direct indirect special incidental or consequential damages as a result of handling or oper ating the machine Notes Some illustrations in this manual might be slightly different from the machine Certain options might not be available in some countries For details please contact your local dealer Caution Use of controls or adjustments or performance of procedures other than those specified i...

Page 3: ...ins User Tools settings and Address Book procedures such as register ing fax numbers e mail addresses and user codes Also refer to this manual for explanations on how to connect the machine Troubleshooting Provides a guide to solving common problems and explains how to replace paper toner and other consumables Security Reference This manual is for administrators of the machine It explains security...

Page 4: ...anuals for DeskTopBinder Lite DeskTopBinder Lite Setup Guide DeskTopBinder Introduction Guide Auto Document Link Guide Note Manuals provided are specific to machine types For UNIX Supplement please visit our Web site or consult an authorized dealer PostScript3 Supplement and UNIX Supplement include descriptions of functions and settings that might not be available on this machine The following sof...

Page 5: ...ok 25 Specifying the Sender 27 Selecting a Sender Registered to a Quick Dial Key 28 Selecting a Sender from the List 29 Using a Registration Number to Specify a Sender Name 30 Searching for a Sender by Name 32 Searching for a Sender by E mail Address 34 Setting the Return Receipt Function 36 Specifying the Subject 37 2 Sending Scan Files by Scan to Folder Before Sending Scan Files by Scan to Folde...

Page 6: ...or Scanning Files Using TWAIN Scanner 87 5 Various Scan Settings Specifying Send Options 89 Resolution 89 Original Orientation 90 Original Setting 92 Scan Size 93 File Type 97 PDF Security Encryption 98 PDF Security Permissions 101 Selecting Original Type 104 Adjusting Image Density 106 Scan Settings When Using Twain Scanner 107 Setting Original Orientation on the TWAIN Scanner 107 6 Appendix Rela...

Page 7: ...frequency energy and if not installed and used in accordance with the in structions may cause harmful interference to radio communications Howev er there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or tele vision reception which can be determined by turning the equipment off and on the user is encouraged t...

Page 8: ...y Information section of About This Machine Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations Indicates supplementary explanations of the machine s functions and instruc tions on resolving user errors This symbol is located at the end of sections It indicates where y...

Page 9: ...n files to an FTP server For details see chapter 2 Sending Scan Files by Scan to Folder Sending scan files to a NetWare server For details see chapter 2 Sending Scan Files by Scan to Folder Delivering scan files using the delivery server For details see chapter 3 Delivering Scan Files Scanning originals using the TWAIN Driver Use the TWAIN driver to specify the machine where originals will be scan...

Page 10: ...eys 1 Selection keys Press to select an item displayed at the bottom of the screen Example the standby screen When the instruction press to switch to the E mail screen is given in this manual press the left selection key When the instruction press Manual is given in this manual press the cen ter selection key When the instruction press Options is given in this manual press the right selection key ...

Page 11: ...creen from the initial scanner screen to the Check Dest screen Check Dest 1 Destination Displays the transmission or delivery destinations When multiple destinations are speci fied you can change the display by press ing the U or T key 2 Transmission function icon Displays the icon of the transmission function e mail Scan to Folder or deliv ery function in use 3 Program For e mail or Scan to Folde...

Page 12: ...tion The destination is displayed with the icon of the transmission function e mail Scan to Folder or delivery function When multiple destinations were select ed the first selected destination is dis played Other destinations appear as 2 When two other destinations exist 3 Number of scanned pages Displays the number of scanned pages 4 Status One of the following transmission status is displayed VD...

Page 13: ...a suitable original type setting Color Mode Priority Allows you to specify whether to scan originals in full color or black and white Items Description Dest List Priority 1 Allows you to specify whether the address book that is managed by this machine or the Destination List that is managed by the delivery server is displayed as the default This setting is available only when the Network Deliv ery...

Page 14: ...maximum number of scanner journals is exceeded Print Scanner Journal Allows you to print the scanner journal The scanner journal is then deleted Delete Scanner Journal Allows you to delete the scanner journal without printing it Max E mail Size Allows you to select whether or not to limit the size of e mail that has attachments Divide Send E mail Allows you to select whether or not to divide files...

Page 15: ...er You need to have an access to an e mail server that supports SMTP Simple Mail Transfer Protocol to send scan files by e mail However it is not essential to have an e mail server inside the LAN where this machine belongs It transfers a re ceived e mail to a specified destination through a LAN or the Internet 3 Client computer Use e mail client software to receive e mail messages and scan file at...

Page 16: ...ary depending on the network environ ment For more information about network settings see General Settings Guide For more information about Scanner Features see General Settings Guide Registering E mail Addresses in the Address Book You can register frequently used e mail addresses to the address book You can register frequently used e mail addresses in the address book Register e mail addresses i...

Page 17: ...iles by E mail 11 1 E mail Screen This section explains the screen layout when sending scan files by e mail Main screen When a destination is entered manually When a group is selected for destination ZZZ601S ZZZ602S ZZZ603S ...

Page 18: ...older functions when sending the same file to both e mail and Scan to Folder destinations at the same time 4 Manual When specifying a destination that is not registered press Manual and then enter the e mail address of the destination us ing the Quick Dial keys 5 Options Press to make the scan settings and spec ify formats of files you want to send 6 Add Dest When selecting multiple destinations a...

Page 19: ...reen C Place originals D If necessary select the original type For details see Selecting Original Type E If necessary specify the scanning density For details see Adjusting Image Density F Select the destination You can specify multiple destinations For details see Specifying E mail Destinations G Press Options select Sender s Name and then specify the e mail sender For details see Specifying the ...

Page 20: ...ppear one by one by pressing the U or T key To cancel a selected destination display the destination in the destination field and then press the Clear Stop key In System Settings you can specify the administrator s e mail address as the default sender name This lets you send e mail without entering any thing for Sender s Name For details see General Settings Guide Depending on the security setting...

Page 21: ...ation to a Quick Dial key see General Settings Guide A Press the Quick Dial key to which the destination is registered Repeat this step to add more destinations The illustration is an example The actual appearance may be different Selecting a Destination Registered in the Machine s Address Book This section explains how to select a destination from the machine s address book Important To use this ...

Page 22: ... T key to select the destination from the list and then press the V key The check box on the left side of the selected destination is selected Repeat this step to add more destinations D Press the OK key Note If under System Settings LDAP Search is set to On a screen to select a search object appears when you press the Search Destination key On the screen select Search Address Book and then press ...

Page 23: ...ber A Press the Search Destination key The illustration is an example The actual appearance may be different B Press the U or T key to select Search by Registration No and then press the OK key C Use the number keys to enter the three digit number assigned to the desti nation and then press the OK key Example To enter 003 Press the 3 key and then press the OK key D Press the V key The check box on...

Page 24: ...ress the OK key Searching for a destination by name Use the following procedure to search by name for a destination in the machine s address book A Press the Search Destination key The illustration is an example The actual appearance may be different B Select Search by Name and then press the OK key C Enter the beginning of the destination name and then press the OK key twice Destinations that mat...

Page 25: ...en to select a search object appears when you press the Search Destination key On the screen select Search Address Book and then press the OK key To cancel a selected destination press the U or T key to select the tar get destination and then press the W key Searching for a destination by e mail address Use the following procedure to search by e mail address for a destination in the machine s addr...

Page 26: ...ation and then press the V key The check box on the left side of the selected destination is selected E Press the OK key Note If under System Settings LDAP Search is set to On a screen to select a search object appears when you press the Search Destination key On the screen select Search Address Book and then press the OK key Up to 100 destinations can be displayed as search results To cancel a se...

Page 27: ...may not be displayed For de tails consult the administrator To modify or change an entered e mail address press EditDest To add another destination press Add Dest and then enter an e mail ad dress You can register manually entered e mail addresses in the machine s ad dress book For details see Registering a Manually Entered E mail Ad dress in the Address Book Reference p 25 Registering a Manually ...

Page 28: ...em Settings Also set LDAP Search to On under System Settings For details see General Settings Guide A Press the Search Destination key The illustration is an example The actual appearance may be different B Select Search LDAP and then press the OK key C Select Select Server and then press the OK key D Select the server and then press the OK key If authentication is required to access the server th...

Page 29: ...n press the OK key G Enter a part of the destination name Search can be by surname or first name depending on the LDAP server s set tings Consult your administrator H Press the OK key I Press the U or T key to select Fuzzy Search and then press the OK key appears on the left side of the specified condition You can also refine the search by setting multiple search conditions J Press the Escape key ...

Page 30: ... characters that can be specified see E mail You can register multiple e mail addresses in individual LDAP server ac counts However only one e mail address will be displayed as the search result Usually the address that was registered first on the LDAP server is the address that is displayed You can select criteria from the following list Include The names which contain an entered character or cha...

Page 31: ... supported by the LDAP server Reference p 115 E mail Registering a Manually Entered E mail Address in the Address Book This section explains how to register a manually entered destination in the ma chine s address book You can also register a destination selected from the LDAP server to the address book A Press the Check Destination key The illustration is an example The actual appearance may be d...

Page 32: ...er you have made all settings press the OK key For details about specifying registration information see General Settings Guide E Press the Escape key Note Depending on the security settings Program may not appear In such case you cannot complete the registration For detail consult you administra tor ...

Page 33: ...book Search by e mail address for a sender in the machine s address book Note Senders must be registered in advance under System Settings For details see General Settings Guide In System Settings you can specify the administrator s e mail address as the default sender name This lets you send e mails without entering anything for Sender s Name Depending on the security setting the logged on user ma...

Page 34: ...ls about how to register e mail senders to Quick Dial keys see General Settings Guide A Press Options B Select Sender s Name and then press the OK key C Press the Quick Dial key to which the sender is registered The illustration is an example The actual appearance may be different D Press the OK key Programmed appears and then the Send Options screen reappears ZZZ609S ...

Page 35: ... the Search Destination key The illustration is an example The actual appearance may be different D Press the U or T key to select Display List and then press the OK key E Press the U or T key to select the sender and then press the V key The check box on the left side of the selected sender is selected To cancel a selected sender press the U or T key to select the target send er and then press th...

Page 36: ...s Using a Registration Number to Specify a Sender Name Select the sender using the registration numbers specified by senders in the ma chine s address book A Press Options B Select Sender s Name and then press the OK key C Press the Search Destination key The illustration is an example The actual appearance may be different ZZZ610S ...

Page 37: ...eys to enter the three digit number assigned to the send er and then press the OK key Example To enter 001 Press the 1 key and then press the OK key F Press the V key The check box on the left side of the selected sender is selected G Press the OK key H Press the OK key Programmed appears and then the Send Options screen reappears ...

Page 38: ...A Press Options B Select Sender s Name and then press the OK key C Press the Search Destination key The illustration is an example The actual appearance may be different D Select Search by Name and then press the OK key E Enter the beginning of the sender name and then press the OK key twice Senders that match the search conditions are displayed ZZZ610S ...

Page 39: ...he sender and then press the V key The check box on the left side of the selected sender is selected G Press the OK key H Press the OK key Programmed appears and then the Send Options screen reappears Note Up to 100 destinations can be displayed as search results ...

Page 40: ...search by e mail address for a sender in the ma chine s address book A Press Options B Select Sender s Name and then press the OK key C Press the Search Destination key The illustration is an example The actual appearance may be different D Select Search by E mail Address and then press the OK key ZZZ610S ...

Page 41: ...ey twice Destinations that match the search conditions are displayed F Press the U or T key to select the destination and then press the V key G Press the OK key H Press the OK key Programmed appears and then the Send Options screen reappears Note Up to 100 destinations can be displayed as search results ...

Page 42: ...n press the OK key Programmed appears and then the Send Options screen reappears Note To use the Return Receipt function you must specify the sender Note however that the Return Receipt notification e mail may not be transmit ted if the e mail software of the recipient does not support Message Dispo sition Notification When the administrator s e mail address is automatically specified as a sender ...

Page 43: ...This section explains how to specify the e mail subject A Press Options B Press the U or T key to select Attach Subject and then press the OK key C Enter the subject and then press the OK key Programmed appears and then the Send Options screen reappears ...

Page 44: ...Sending Scan Files by E mail 38 1 ...

Page 45: ...ng Scan Files by Scan to Folder This section outlines the function for sending scan files by Scan to Folder Sending scan files to shared folders 1 This machine You can send scan files to shared net work folders To send scan files to shared network folders use the SMB protocol 2 Computer with a shared folder To use this function it is necessary to cre ate a shared folder in advance You can specify ...

Page 46: ...at provides file transfer services among computers on the same network Transferred files are stored on this server It is essential to have the FTP server inside the LAN WAN where this machine belongs It is not possible to access an FTP server via a proxy server 3 Client computer You can browse scanned files saved to an FTP server from a client computer You need to have an FTP client program on the...

Page 47: ...ntoFolder Important Files can be sent to shared folders on client computers Files can also be sent to FTP servers if any exist on the network Files can also be sent to NetWare servers if any exist on the network A Connect the machine to the network Connect the machine to the network using an Ethernet cable or wireless LAN IEEE 802 11b B Make the necessary network settings in System Settings If you...

Page 48: ...s do not permit the use of SMB and FTP sending files by Scan to Folder is still possible Registering Destination Folders in the Address Book You can register the addresses of frequently used destination folders in the ad dress book Register the folder addresses in Address Book Management under Administrator Tools from System Settings These addresses can also be registered as groups Note For detail...

Page 49: ...to Folder 43 2 Scan to Folder Screen This section describes the screen layout when sending scan files by Scan to Fold er Main screen When a destination is entered manually When a group is selected for destination ZZZ604S ZZZ605S ZZZ606S ...

Page 50: ...itch between screens You can also use this key to switch between the E mail and Scan to Folder functions when sending a file to both e mail and Scan to Folder destinations at the same time 4 Dest When specifying a destination that is not registered press Dest and then enter the path to the destination using the Quick Dial keys 5 Options Press to make the scan settings and spec ify formats of files...

Page 51: ...canner or E mail screen is displayed press key to switch to the Scan to Folder screen C Place originals D If necessary select the original type For details see Selecting Original Type E If necessary specify the scanning density For details see Adjusting Image Density F Select a destination You can specify multiple destinations For details see Specifying Scan to Folder Destinations G If necessary p...

Page 52: ...all originals are scanned press the q key Transmission starts Note If you have selected two or more destinations the destinations can be made to appear one by one by pressing the U or T key To cancel a selected destination display the destination in the destination field and then press the Clear Stop key To cancel a destination selected from the address book press the selected destination again To...

Page 53: ...k Send a file to a shared network folder Send a file to an FTP server Send a file to NetWare server Selecting a Destination Registered to a Quick Dial Key This section explains how to select a destination registered to a Quick Dial key For details about how to register a Scan to Folder destination to a Quick Dial key see General Settings Guide A Press the Quick Dial key to which the destination is...

Page 54: ...a destination from the list Enter the destination s registration number Search for a destination by name Search for a destination by folder path Note If you have specified the protection code for accessing the address book the screen for entering the protection code appears Depending on the security settings some destinations may not appear in the destination list Selecting a destination folder fr...

Page 55: ...and then press the V key The check box on the left side of the selected destination is selected Repeat this step to add more destinations D Press the OK key Note To cancel a selected destination press the U or T key to select the tar get destination and then press the W key Depending on the security settings some destinations may not appear in the destination list ...

Page 56: ...ation is an example The actual appearance may be different B Pressthe U or T keytoselect SearchbyRegistrationNo andthenpressthe OK key C Using the number keys enter the three digit registration number assigned to the destination and then press the OK key Example To enter 002 Press the 2 key and then press the OK key D Press the V key The check box on the left side of the selected destination is se...

Page 57: ...The illustration is an example The actual appearance may be different B Select Search by Name and then press the OK key C Enter the beginning of the destination name and then press the OK key twice Destinations that match the search conditions are displayed D Press the U or T key to select the destination and then press the V key The check box on the left side of the selected destination is select...

Page 58: ...r a destination in the ma chine s address book A Press the Search Destination key The illustration is an example The actual appearance may be different B Select Search by Folder Name and then press the OK key C Enter the beginning of the folder path and then press the OK key twice Enter the folder path in the following format computer name folder name Destinations that match the search conditions ...

Page 59: ...to specify the destination when sending files to a shared network folder Important A shared folder must be created on a client computer in advance Depending on the operating system of the client computer access to the shared folder may require authentication You can send a file to a shared folder over the network by any of the following methods Enter the destination path manually Specify the desti...

Page 60: ...owing is an example of a path where the folder name is user and the computer name is desk01 desk01 user Instead of specifying the destination using its computer name you can also use its IPv4 address E Enter a user name used to log on to the client computer and then press the OK key F Enter the password used to log on to the client computer and then press the OK key The Confirm Destination screen ...

Page 61: ...ndows NT4 0 and Windows Server 2003 To modify or change an entered folder path press EditDest To add another destination press Add Dest and then enter its folder path The connection test may take time Even if the connection test was successful the machine may fail to transfer the file if you do not have write privileges for the shared folder or there is not enough free hard disk space You can regi...

Page 62: ...OK key C Press Browse Network and then press the OK key A list of domains or work groups on the network appears D Select the domain or workgroup that includes the destination folder you want to specify and then press the OK key E Select the destination computer If you cannot find the destination computer press the U or T key Select the computer and then press the OK key The computer folder opens P...

Page 63: ...ient computer and then press the OK key G Select the destination folder and then press Apply If you cannot find the destination folder press the U or T key Select the folder and then press the OK key The folder opens Press Up or the Es cape key to go up one level H Press the OK key I Press Com Test J The test result appears Press Exit K Press the OK key ...

Page 64: ...ayed on the Browse Ntwrk screen The machine may fail to transfer the file if you do not have write privileges for the shared folder or there is not enough free hard disk space You can register the destination path in the machine s address book For details see Registering the Path to the Selected Destination in the Address Book Reference p 66 Registering the Path to the Selected Destination in the ...

Page 65: ...number specified under System Settings enter a new number using the number keys and then press the OK key E Enter the user name and then press the OK key F Enter the password and then press the OK key G Enter the path to the destination folder and then press the OK key The following is an example of a path where the sub folder name is lib and the folder name is user user lib A destination confirma...

Page 66: ...e protocol after entering the path name user name or password a confirmation message appears The connection test may take time You can register the destination path in the machine s address book For details see Registering the Path to the Selected Destination in the Address Book Reference p 66 Registering the Path to the Selected Destination in the Address Book ...

Page 67: ...tor You can send a file to NetWare server by any of the following methods Enter the destination path manually Specify the destination folder path by browsing Entering the path to a destination folder Enter the destination folder path of the NetWare server directly A Press Dest B Select NCP and then press the OK key C Select the connection type and then press the OK key Select NDS to specify a fold...

Page 68: ...e is server the volume name is volume and the folder name is fold er the path will be server volume folder F Enter a user name to log on to the NDS tree or Netware Bindery server and then press the OK key If you select NDS for connection type enter the user name and then enter the name of the context containing the user object If the user name is user and the name of the Context is context the use...

Page 69: ...e read privileges for The connection test may take time Even if the connection test was successful the machine may fail to transfer the file if you do not have write privileges for the file or there is not enough free hard disk space You can register the destination path in the machine s address book For details see Registering the Path to the Selected Destination in the Address Book Reference p 6...

Page 70: ...he connection type and then press the OK key Select NDS to specify a folder in the NDS tree Select Bindery to specify a folder on the NetWare Bindery server D Press Browse Network and then press the OK key A list of NetWare Bindery servers or NDS trees on the network appears E Select the NDS tree or NetWare Bindery server that contains the required destination folder and then press the OK key A li...

Page 71: ...A list of destination folders appears H Select the destination folder and then press Apply I The path to the selected folder is displayed Check the path is correct and then press the OK key J The destination is displayed Check the destination is correct and then press the OK key Note If you change the protocol after entering the path name user name or password a confirmation message appears Only f...

Page 72: ...will be user context The machine may fail to transfer the file if you do not have write privileges for the folder or there is not enough free hard disk space You can register the destination path in the machine s address book For details see Registering the Path to the Selected Destination in the Address Book Reference p 66 Registering the Path to the Selected Destination in the Address Book Regis...

Page 73: ...ess the OK key D Press Details and Reg No to specify registration information After you have made all settings press the OK key Note Depending on the security settings Program may not appear In such case you cannot complete registration For detail consult you administrator ...

Page 74: ...Sending Scan Files by Scan to Folder 68 2 ...

Page 75: ...les to the delivery server 2 Delivery server Install the ScanRouter delivery software on this computer to use it as the delivery server After receiving a scan file the delivery server delivers the file according to the setting specified for the destination The delivery settings are as follows Storing the file in an in tray Delivering the file by e mail Storing the file in a selected folder For det...

Page 76: ...ing settings For details see General Settings Guide Specify the machine s IPv4 address and subnet mask In Effective Protocol enable IPv4 Set Delivery Option to On C If necessary change settings in Send Settings under Scanner Features D Using the ScanRouter delivery software register this machine as an I O de vice In addition register destinations and specify such settings as the de livery type and...

Page 77: ...taller is automatically started and the Scanner Driver and Utilities dialog box appears B Click DeskTopBinder Lite The DeskTopBinder Lite Setup dialog box appears For the subsequent instal lation steps see Setup Guide that can be displayed from the DeskTopBinder Lite Setup dialog box Note Before you start the installation check the system requirements for Desk TopBinder Lite For details see Softwa...

Page 78: ...older Net work Delivery Scanner Press to switch between screens 4 Manual To send a file by e mail via the delivery server to a destination not registered in the delivery server s Destination List press this key to display the soft keyboard Then use the soft keyboard to enter the e mail address For details about how to send a file by e mail via the delivery server see the ScanRouter delivery softwa...

Page 79: ...mains press the Clear Modes key B If the E mail or Scan to Folder screen is displayed press to switch to the Network Delivery Scanner screen C Place originals D If necessary select the original type For details see Selecting Original Type E If necessary specify the scanning density For details see Adjusting Image Density F Select the destination You can specify multiple destinations For details se...

Page 80: ...place them on the machine and then press the Start key Repeat this step until all originals are scanned L After all originals are scanned press the q key Transmission starts Note To send e mail via delivery server press Manual on the delivery screen and then enter a destination e mail address For details about the proce dure for manually entering e mail addresses see Manual Entry of an E mail Addr...

Page 81: ...er the sender s e mail address using the ScanRouter delivery soft ware in advance If you press the Check Destination key the initial scanner screen switches to the Check Dest screen You can use the Check Dest screen to check the details of the selected destinations For details see Check Destination To cancel scanning press the Clear Stop key Reference p 104 Selecting Original Type p 106 Adjusting ...

Page 82: ...rver Selecting a Destination Using a Quick Dial Key This section explains how to select a destination using a Quick Dial key For details about how to register a delivery destination to a Quick Dial key see General Settings Guide A Press a Quick Dial key of the same number as the Short ID of the destina tion registered in the delivery server Repeat this step to add more destinations The illustratio...

Page 83: ...e destination s registration number Search for a destination by name Search for a destination by comment Selecting a destination from the list Use the following procedure to select a destination from the list A Press the Search Destination key The illustration is an example The actual appearance may be different B Press the U or T key to select Display List and then press the OK key C Press the U ...

Page 84: ...ng a registration number to select a destination Select a destination by entering its Short ID number registered using the Scan Router delivery software For details about how to set Short IDs see the manu als supplied with the ScanRouter delivery software A Press the Search Destination key The illustration is an example The actual appearance may be different B Press the U or T key to select Search...

Page 85: ...key and then press the OK key D Press the V key The check box on the left side of the selected destination is selected E Press the OK key Searching for a destination by name Use the following procedure to search by name for a destination in the delivery server s Destination List A Press the Search Destination key The illustration is an example The actual appearance may be different ZZZ610S ...

Page 86: ...eginning of the destination name and then press the OK key twice D Press the U or T key to select the destination and then press the V key The check box on the left side of the selected destination is selected E Press the OK key Note Up to 100 destinations can be displayed as search results ...

Page 87: ...ne of the registration items required by the ScanRouter delivery software as a keyword A Press the Search Destination key The illustration is an example The actual appearance may be different B Select Search by Comment and then press the OK key C Enter the beginning of the comment and then press the OK key twice D Press the U or T key to select the destination and then press the V key The check bo...

Page 88: ...Delivering Scan Files 82 3 E Press the OK key ...

Page 89: ...TWAIN driver which is on the supplied CD ROM For details about installing the TWAIN driver see Installing TWAIN Driver from Provided CD ROM To use the network TWAIN scanner a TWAIN compliant application such as DeskTopBinder must be installed on the client computer DeskTopBinder Lite is on the supplied CD ROM For details about installing DeskTopBinder Lite see Installing DeskTopBinder Lite from Pr...

Page 90: ...then sends the scan file over the network to the client computer 2 Client computer Specifies the scanner settings and con trols the scanner using an application such as DeskTopBinder Lite that sup ports the network TWAIN scanner Re ceives the files scanned by the machine and displays them using an application that supports the network TWAIN scan ner Note When using the machine as a network TWAIN s...

Page 91: ...connected the machine to the network using an Ethernet cable make the following settings For details see General Settings Guide Specify the machine s IPv4 address and subnet mask In Effective Protocol enable IPv4 C Install the TWAIN driver on a client computer For details about installing the TWAIN driver see Installing the TWAIN Driver from Provided CD ROM Note To connect the machine to the netwo...

Page 92: ... the TWAIN Driver starts Follow the instructions Note Before you start the installation check the system requirements for the TWAIN driver For details about the system requirements see Software Supplied on CD ROM You can install the software using the auto run program For details about the auto run program see Auto Run Program If the installer does not start automatically see Auto Run Program When...

Page 93: ...he name of the machine you want to use in the list and then click Select E Click OK F Place originals G On the File menu point to Add Document and then click Scan The Scanner Control dialog box appears A dialog box that is used to control a scanner using the TWAIN driver is re ferred to as the Scanner Control dialog box H Make settings according to such factors as the type of original type of scan...

Page 94: ...skTopBinder see DeskTopBinder manuals The model name of the connected scanner appears in the title bar of the Scanner Control dialog box If there is more than one scanner of the same model on the network make sure you have selected the correct scanner If you have not click Select Scanner Driver and then select the scanner again If the correct scanner does not appear in the list check that the scan...

Page 95: ...Reference p 9 Sending Scan Files by E mail p 27 Specifying the Sender p 37 Specifying the Subject p 36 Setting the Return Receipt Function Resolution Select resolution for scanning originals Select 100dpi 200dpi 300dpi 400dpi or 600dpi as the scanning resolution A Press Options B Press the U or T key to select Resolution and then press the OK key C Select a resolution and then press the OK key Pro...

Page 96: ...ntation of scanned originals on a client computer screen A Press Options B Press the U or T key to select Original Orientation and then press the OK key C Select or for the same orientation as the original and then press the OK key Programmed appears and then the Send Options screen reappears D Press the Escape key ...

Page 97: ...als are normally rectangular or horizontally long However the table above uses squares to make original orientation easier to understand Even if the actual shape of the original is different the combination of original orientation and the orientation specified on the scanner driver does not change Original orientation Control Panel Key top edge touches top left corner of exposure glass top edge to...

Page 98: ...ons that are not recommended in the table might appear incorrectly top bottom oriented on client computer displays Original Setting This section explains the settings for scanning one sided or two sided originals Important This function is not available unless ARDF is installed A Press Options B Press the U or T key to select Original Setting and then press the OK key Placing an Original on the Ex...

Page 99: ...d then the Send Options screen reappears D Press the Escape key Scan Size Select the size of the original to be scanned The following items and sizes can be selected Template size 81 2 14L 81 2 13L 81 2 11L 51 2 81 2K 51 2 81 2L A4L A5K A5L B5 JISL Custom Size Scans in a specified size Original sizes that can be scanned Horizontal width 5 5 14 0 inch Vertical length 5 5 8 5 inch A Press Options 2 ...

Page 100: ...regardless of the actual size of originals If an original is smaller than the selected size the machine applies margins to the scan area If Custom Size is selected the dimensions of the scan area width and length can be specified in inch Specifying Custom Size This section explains how to specify a custom size To scan a custom size original measure its width and length and enter these fig ures as ...

Page 101: ...1 Vertical 2 Horizontal A Press Options B Press the U or T key to select Scan Size and then press the OK key C Press the U or T key to select Custom Size and then press the OK key D Using the number keys enter the horizontal width and then press the OK key or q key ALO032S ...

Page 102: ...an at Custom Size Original orientation setting Under Original Orientation select or according to the orienta tion of your original To display Original Orientation on the initial scanner screen press Options For details see Original Orientation Placing an original Place originals face up in the ARDF face down on the exposure glass Original Orientation is Placing an original in the ARDF Placing an o...

Page 103: ... see the manuals supplied with the ScanRouter delivery software You can select one of the following file types Single Page TIFF JPEG Single Page PDF Multi page TIFF Multi page PDF A Press Options B Press the U or T key to select File Type and then press the OK key Placing an original in the ARDF Placing an original on the exposure glass Align the original turn it rightward or left ward and then pl...

Page 104: ...ent unauthorized access to PDF files Important Security settings can be made for PDF files only Encrypting PDF file Set a password to protect a PDF file Only users who have the password can open the PDF file Important Encryption is possible only for scan files sent by e mail or Scan to Folder You cannot open an encrypted file without a password Make sure you do not forget a file s password A Press...

Page 105: ...e will be required to open the PDF file F Enter the password again and then press the OK key Programmed appears and then the PDF Security Encryption screen reap pears G Press the Escape key twice Note The Encryption Password must be different from the Master Password which is used for changing PDF Security Permissions You can enter up to 32 alphanumeric characters for a document password ...

Page 106: ... C Select Encryption level and then press the OK key D Select 40 bit or 128 bit and then press the OK key Programmed appears and then the PDF Security Encryption screen reap pears E Press the Escape key twice Note PDF file created under the 128 bit Encryption Level cannot be viewed us ing Adobe Acrobat Reader 3 0 and 4 0 If Permit Low Resolution Only is specified as the print permission in PDF Se ...

Page 107: ...ns Important Encryption is possible only for scan files sent by e mail or Scan to Folder You cannot reset or change a file s restriction setting without the Master Pass word Make sure you do not forget the Master Password A Press Options B Press the U or T key to select PDF Security Permissions and then press the OK key C Select Master Password and then press the OK key D Select On and then press ...

Page 108: ...PDF Security Permissions screen reap pears G Select Permissions and then press the OK key H Change the PDF security settings You can specify the following security settings Print permission Prohibit Permit All and Permit Low Resolution Only Editing permission Prohibit or Permit Copying or extracting content permission Prohibit or Permit The following is a procedure to prohibit printing of scanned ...

Page 109: ...security settings to a PDF file K Press the Escape key three times The Send Options screen reappears Note The Master Password must be different from the Encryption Password You can enter up to 32 alphanumeric characters for a Master Password If 40 bit is selected as the PDF encryption level you cannot select Permit Low Resolution Only as the print permission ...

Page 110: ... see General Settings Guide The following table explains the Color Scan and Original key combinations and their relationship with Original Type Setting Default settings are shown in bold type Color Scan key Original key Original Type Setting On Text Type 1 Color Text Full Color Text Photo Full Color Glossy Photo On Photo Type 2 Color Photo Full Color Text Photo Full Color Glossy Photo Off Text Typ...

Page 111: ...s up Note To scan originals in gray scale you must first select Scanner Features Orig inal Type Setting and then for Type 3 B W Text or Type 4 B W Photo se lect Gray Scale Then to scan your original in gray scale select the original type that you set to Gray Scale For details about Original Type Setting see General Settings Guide If images scanned in gray scale are not clear enough you can rescan ...

Page 112: ...his section explains how to specify the scanning density There are five levels of scanning density A Press the Lighter or Darker key to adjust the density The density indicator moves The image density changes in five increments as follows ARP006S ABU042S ...

Page 113: ...trol dialog box For details about how to open the Scanner Control dialog box see Basic Pro cedure for Scanning Files Using TWAIN Scanner B In the Original Scan Method list select the place where the original is placed C In the Orig Orientn list select or D In the Orientation list select or Reference p 87 Basic Procedure for Scanning Files Using TWAIN Scanner Placing Originals The following table s...

Page 114: ...he original is different the combination of original orientation and the orientation specified on the scanner driver does not change For details about the Scanner Control dialog box see the TWAIN driver Help Depending on the settings originals of different sizes are scanned differently Original Orientation TWAIN Scanner Properties Dialog Box Key top edge of original placed first top edge touches r...

Page 115: ...nge the condition until scanning is enabled Note Image compression level can limit Maximum image size When Using for E mail or Scan to Folder or as a Network Delivery Scanner This section explains the relationship between resolution and scan size when us ing the E mail Scan to Folder or Network Delivery Scanner function The original type you select determines the resolution and scan sizes that are...

Page 116: ... using as a network TWAIN scanner directly see the TWAIN driver Help If Binary Text Binary Photo or 8 Colors is selected in Col Grad All combinations up to A4 81 2 14 and 600 dpi can be scanned If Gray Scale is selected in Col Grad The originals can be scanned using combinations marked with in the table if the original orientation is L Note Enter size A7 2 9 4 1 inches directly 100 dpi 200 dpi 300...

Page 117: ... Scan to Folder Single page file type Multi page file type Note If Single Page TIFF JPEG is specified when scanning a full color original de pending on the Compress Gray Full Clr settings under on Scanner Features the file format changes as follows On JPEG Off TIFF 100 dpi 200 dpi 300 dpi 400 dpi 500 dpi 600 dpi A4 B5 A5 B6 A6 A7 Legal 81 2 14 81 2 13 Letter 81 2 11 51 2 81 2 Original type setting...

Page 118: ...essed until the computer finishes reading from the CD ROM If Cancel is pressed during installation the installation of all the software thereafter will be stopped If cancelled reinstall the remaining software after restarting the client computer TWAIN Driver This section tells you the file path to the TWAIN driver and the TWAIN driver s system requirements You must install this driver if you want ...

Page 119: ...ly Operating system When installing all functions of DeskTopBinder Microsoft Windows 98SE Me 2000 Professional SP1 or later 2000 Server SP1 or later 2000 Advanced Server SP1 or later XP Professional XP Home Edition Microsoft Windows Server 2003 Standard Edition Enterprise Edition When installing only SmartDeviceMonitor for Client Microsoft Windows 95 SP1 98 98SE Me 2000 Professional SP1 or lat er ...

Page 120: ...Appendix 114 6 Extended Features Wizard The Extended Features Wizard allows you to make settings as in the Ex tended Features of the Tools menu For details see DeskTopBinder Help ...

Page 121: ...on settings E mail The following table tells you the maximum values of the e mail sending function settings Item Maximum value Comments Number of subject line charac ters 128 alphanumeric charac ters Number of e mail address char acters 128 alphanumeric charac ters E mail addresses found via LDAP server search cannot be selected if they contain more than 128 characters Number of addresses you can ...

Page 122: ...s Number of user name charac ters on FTP 64 alphanumeric charac ters Number of password charac ters on FTP 64 alphanumeric charac ters Number of path name charac ters on NCP 128 alphanumeric charac ters Number of user name charac ters on NCP 64 alphanumeric charac ters Number of password charac ters on NCP 64 alphanumeric charac ters Number of addresses that can be specified simultaneously 32 You ...

Page 123: ...umber of e mail address char acters 128 alphanumeric charac ters Number of addresses you can specify at the same time 100 You can specify 50 destinations by direct entry including LDAP search Select the remain ing 50 destinations from regis tered addresses The maximum number of desti nations you can specify differs depending on which ScanRout er delivery software you are us ing For details see the...

Page 124: ...computer scan settings and the content of originals denser images require more time Image sensor type CCD Image Sensor Scan type Sheet book Interface Ethernet interface 10BASE T or 100BASE TX IEEE 802 11b Wireless LAN option Maximum scan size A4 81 2 14 inches Basic scanning resolution 600 dpi 24 bit full color Selectable scanning resolutions when using the E mail Scan to Folder Network delivery s...

Page 125: ...cument 98 Encryption level 100 Ethernet 10 41 85 F File Status 6 File Type 97 Folder path 52 FTP 39 58 Functions 3 I Image Density 106 Install 71 86 I O device 70 J Job Information 6 JPEG 111 L LDAP server 9 M Manual Entry E mail address 21 path to a destination folder 53 61 Multi pages 111 N NCP 64 NDS 61 64 NetWare 39 61 64 Network Delivery function 117 Notice 1 Number of destinations for simult...

Page 126: ...r by e mail address 34 by name 32 by registration number 30 Selecting a destination 47 76 77 address book 15 48 Quick Dial key 15 registration number 50 Sender 27 Sending e mail 13 Sending scan files by e mail 9 Sending Scan Files by Scan to Folder 39 Send Options 89 Shared folder 39 Single page 111 SmartDeviceMonitor for Admin 10 42 SMB 53 56 SMTP server 9 Specifications 118 Specifying the sender...

Page 127: ...ndows 98 is Microsoft Windows 98 The product name of Windows Me is Microsoft Windows Millennium Edition Windows Me The product names of Windows 2000 are as follows Microsoft Windows 2000 Professional Microsoft Windows 2000 Server Microsoft Windows 2000 Advanced Server The product names of Windows XP are as follows Microsoft Windows XP Home Edition Microsoft Windows XP Professional The product name...

Page 128: ...Operating Instructions Scanner Reference EN USA B288 7663 ...

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