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Chapter 3 Print from Windows 2000/XP/Server 2003

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Chapter 3

Print from Windows 2000/XP/Server 2003

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Summary of Contents for 4372-001

Page 1: ... 100 PRINTER DRIVER USER S GUIDE PostScript Printer Driver Read this manual carefully and keep for future reference Read safety instructions carefully and become familiar with this manual before starting operation Keep this manual handy for quick reference ...

Page 2: ......

Page 3: ...ription of Addition Change Date of Change 00 First Edition All pages June 2008 01 Front Cover ii 01 iii 01 4 2 01 August 2008 02 Front Cover ii 02 iii 02 January 2010 03 iv 01 1 3 01 2 1 01 2 18 01 3 2 01 3 5 01 3 9 01 3 12 01 3 14 01 4 4 01 4 5 01 July 2010 ...

Page 4: ... 100 4372 001 4372 002 Read safety instructions carefully and become familiar with this manual before starting operation Keep this manual handy for quick reference Unauthorized reproduction of this manual in whole or in part is prohibited In no event shall Ricoh Co Ltd be liable for any damage directly or indirectly caused by any defect in this manual or software Information in this manual is subj...

Page 5: ... Co Ltd PostScript is registered trademarks or trademarks of Adobe Systems Incorporated Microsoft Windows are registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Product names and company names contained herein are registered trademarks or trademarks of their respective companies InfoPrint Solutions Company is a tradename of InfoPrint Solutions ...

Page 6: ...nter Driver Default Values 2 16 2 8 Printing from Application Software 2 18 Chapter 3 Print from Windows 2000 XP Server 2003 3 2 3 1 Checking Connection with Printer 3 2 3 2 Installing Printer Driver 3 5 3 3 Displaying Properties 3 9 3 4 Printer Sharing 3 10 3 5 Changing Print Port 3 11 3 5 1 Adding New LPR Port 11 3 5 2 Printing Via Print Server 3 13 3 6 Changing Printer Driver Default Values 3 1...

Page 7: ...Chapter 1 Before Using This Product 1 1 OG A Chapter 1 Before Using This Product 00 ...

Page 8: ...CL5 hklbmpcl dll Resource file for Japanese PCL5 driver Readme rtf ReadMe file for English PostScript driver DriverManualPS pdf User s Guide for English PostScript driver PScript inf Setup information file for English PostScript driver PostScript HK05IM21 PPD PPD file for English PostScript driver Readme rtf ReadMe file for English PCL5 driver DriverManualPCL pdf User s Guide for English PCL5 driv...

Page 9: ...printer information such as printable paper size and font included in the printer to application software 2 Provides user interface including selection of paper size so that printer specific function can be used 3 When printing is requested from application software document data on the application software is converted into print data that can be processed on the printer 1 2 2 Selecting Printer D...

Page 10: ...Chapter 1 Before Using This Product 1 4 OG A 00 ...

Page 11: ...Chapter 2 Print from Windows Vista Server 2008 7 Server 2008 R2 2 1 OG A Chapter 2 Print from Windows Vista Server 2008 7 Server 2008 R2 01 ...

Page 12: ... information about how to configure the network for a printer unit see the User s Guide that comes with the printer Alternatively to print to the printer from Windows via a network you can print via a Windows shared printer other than the LPR printing described in this chapter Connect the printer and the computer to a network and turn on the printer Start Windows and log on with the user name with...

Page 13: ...rly configured For details on how to configure Windows such as the IP address see the Windows manual and Help function or ask your network administrator For technical information about TCP IP see commercially available publications Next verify that TCP IP communication between the printer and Windows is enabled Select Command Prompt menu from Start All Programs Accessories When the User Account Co...

Page 14: ...at is displayed after selecting Information Network on the control panel of the printer unit When the Reply message is displayed as shown in the diagram verification of connection is complete Proceed to installation of the printer driver When the Request timed out message is displayed check the printer s power supply network cable connection and printer s or computer s TCP IP settings again 01 11 ...

Page 15: ...cons are not displayed change View by on the right hand side of the window from Category to Large icons or Small icons Right click the printer menu on the left hand side of the window and select Run as administrator Server Properties The Print Server Properties dialog is displayed For Windows 7 Server 2008 R2 select Fax or Printer click the Print Server Properties Select the Ports tab in the Print...

Page 16: ... Settings button Under Protocol select LPR Enter the logical printer name in Queue Name and turn on check LPR Byte Counting Enabled and turn off uncheck SNMP Status Enabled and then select OK The logical printer is configured on the printer unit The logical printer such as postscript is pre defined Use postscript as the logical printer name in factory default settings Enter postscript in lower cas...

Page 17: ...Chapter 2 Print from Windows Vista Server 2008 7 Server 2008 R2 2 7 OG A Click the Finish button Click the Cancel button Click the Close button to close the Print Server Properties dialog 01 12 13 14 ...

Page 18: ...isplayed select Classic View from the menu on the left hand side of the window For Windows 7 Server 2008 R2 click the Devices and Printers icon If icons are not displayed change View by on the right hand side of the window from Category to Large icons or Small icons At the top of the screen click Add Printer For Windows Server 2008 Select File Run as administrator Add Printer When Run as administr...

Page 19: ...on the network environment Select printer connection port and then click the Next button To add LPR port Standard TCP IP Port see 2 2 Adding LPR Port Also see 2 1 Checking Connection with Printer and 2 6 1 Adding New LPR Port You can also change connection port settings after finishing installation of the printer Driver See 2 6 Changing Print Port Click the Have Disk button Click the Browse button...

Page 20: ...fault printer on Windows 7 Server 2008 R2 select at When the Windows Security dialog is displayed click Install this driver software anyway Select Do not share this printer click Next Printer can also be shared after installing the printer driver To confirm that the printer is set up and the printer driver is installed properly click Print a test page and then click Finish When the User Account Co...

Page 21: ...s icon If icons are not displayed change View by on the right hand side of the window from Category to Large icons or Small icons Place the mouse pointer on the printer icon Right click and select Properties For Windows 7 Server 2008 R2 select Printer properties One printer icon can only be displayed even if multiple same printer drivers are installed When selecting Printer properties the printer ...

Page 22: ...nd select Turn on file and printer sharing on File and printer sharing and then click Save changes When Change sharing options is displayed in Sharing properties dialog click Change sharing options Select Share this printer and click OK You can change the Share Name to any name Sharing printer will be made available as a shared printer on the network The shared printer on Windows receives data to ...

Page 23: ...t Port list and click the OK button to close properties To save printing data generated by the printer driver in a file select FILE To add a new connection port click Add Port 2 6 1 Adding New LPR Port Click Add Port under Port properties Select Standard TCP IP Port and then click the New Port button Even if LPR Port is displayed in the list be sure to select Standard TCP IP Port Click the Next bu...

Page 24: ...us Enabled and then select OK The logical printer is configured on the printer unit The logical printer such as postscript is pre defined Use postscript as the logical printer name in factory default settings Enter postscript in lower case alphabetic letters For information about how to configure the network printer see the User s Guide that came with the printer Click the Next button Click the Fi...

Page 25: ...ame as Printer1 To check the server name and shared printer name that can be entered as port name start Network on the Start menu Locate the computer that can serve as a server from Network When you double click the icon to open the computer serving as a server sharable printer names will be displayed Click the OK button to close the Port Name dialog Click the OK button to close the Ports dialog 0...

Page 26: ...t Classic View from the menu on the left hand side of the window For Windows 7 Server 2008 R2 click the Devices and Printers icon If icons are not displayed change View by on the right hand side of the window from Category to Large icons or Small icons Place the mouse pointer on the printer icon Right click and select Printing References For Windows 7 Server 2008 R2 select Printer properties One p...

Page 27: ...er 2 Print from Windows Vista Server 2008 7 Server 2008 R2 2 17 OG A To save settings click the OK button and close properties For details of each item see explanations in 4 1 Printer Specific Functions 01 5 ...

Page 28: ... the Preferences button Clicking the Advanced button displays the Advanced Options For details of each item see explanations in 4 1 Printer Specific Functions Change the printer driver settings click the OK button and close properties Clicking the Print button starts the printing operation 01 1 2 3 4 5 Some of applications provide a Collate check box option in their Print dialog Make sure that Col...

Page 29: ...Chapter 3 Print from Windows 2000 XP Server 2003 3 1 OG A Chapter 3 Print from Windows 2000 XP Server 2003 00 ...

Page 30: ...work for a printer unit see the User s Guide that comes with the printer Alternatively to print to the printer from Windows via network you can print via a Windows shared printer other than the LPR printing described in this chapter Connect the printer and the computer to a network and turn on the printer Start Windows and log on with the user name with Administrator privilege First check Windows ...

Page 31: ...ical information about TCP IP see commercially available publications Next make sure that TCP IP communication between the printer and Windows is enabled For Windows XP Server 2003 Select Start All Programs Accessories Command Prompt For Windows 2000 Select Start Programs Accessories Command Prompt Enter the ping command as shown in the diagram below Enter the IP address after the ping command For...

Page 32: ...gram verification of connection is complete Proceed to installation of the printer driver When the Request timed out message is displayed check the printer s power supply network cable connection and printer s or computer s TCP IP settings again Configure LPR port settings when installing the printer driver 00 10 ...

Page 33: ...he printer driver The diagrams screens used here give an example of Windows XP Start Windows Make sure that the printer is turned on Log on to Windows with the user name with Administrator privileges For Windows XP Server 2003 Select Start Control Panel and open the Control Panel Then click on Printers and Other Hardware Then click on Printers and Faxes For Windows 2000 Select Start Settings Print...

Page 34: ...nters on the network are located and displayed in tree format Select the computer and shared printer to be used It may take time to locate depending on the network environment Select printer connection port and then click Next To add a new connection port select Create a new port and select Standard TCP IP Port as Type of port Click Next To add an LPR port Standard TCP IP Port see 3 1Checking Conn...

Page 35: ...lect the printer model and then click the Next button When the dialog box as shown in the following diagram is displayed click Replace existing driver and then click Next Enter the Printer Name Click Next to continue Select Do not share this printer Click Next to continue You can also configure printer sharing after finishing installation of the printer driver 00 9 10 11 12 14 13 ...

Page 36: ... and then click Next to continue Click on the Finish button to complete the Add Printer Wizard For Windows 2000 the Digital Signature Not Found dialog box is displayed Click Yes For Windows XP Server 2003 the Install Hardware dialog box is displayed Click Continue The file is copied here and the printer icon is added to the Printer folder 00 15 16 17 ...

Page 37: ...Next click on Printers and Other Hardware Then click on Printers and Faxes For Windows 2000 Select Start Settings Printers Place the mouse pointer on the printer icon Right click and select Properties Click General or Sharing tab to switch the view shown under Properties For an explanation of each item see Online Help To view Online Help place the mouse pointer over the item Right click and select...

Page 38: ...network The shared printer on Windows receives data to be printed from a client computer and sends this printing data to the port specified in the Port properties To print from the client computer via a shared printer on Windows you need to log on to Windows and connect to a network which has shared printers Click OK to close Properties Clicking Additional Drivers under Sharing enables the printer...

Page 39: ... steps outlined in 3 3 Displaying Properties Select the connection port from the Print Port list and click the OK button to close properties To save printing data generated by the printer driver in a file select FILE To add a new connection port click Add Port 3 5 1 Adding New LPR Port Click Add Port under Port properties Select Standard TCP IP Port and then click the New Port button Even if LPR P...

Page 40: ...lect OK The logical printer is configured on the printer unit The logical printer such as postscript is pre defined Use postscript as the logical printer name in factory default settings Enter postscript in lower case alphabetic letters For information about how to configure the network printer see the User s Guide that came with the printer Click the Next button Click on the Finish button to comp...

Page 41: ...le the server name is ZH330046 and the shared printer name is Printer1 To check the server name and shared printer name that can be entered as port name use My Network on Desktop Locate the computer that can serve as a server from My Network When you double click the icon to open the computer serving as a server sharable printer names will be displayed Click the OK button to close the Port Name di...

Page 42: ...agrams screens used here give an example of Windows XP For Windows XP Server 2003 Select Start Control Panel and open the Control Panel Next click on Printers and Other Hardware Then click on Printers and Faxes For Windows 2000 Select Start Settings Printers Place the mouse pointer on the printer icon Right click and select Printing References Clicking Advanced button displays Advanced Options dia...

Page 43: ...ave settings click the OK button and close properties For an explanation of each item see Online Help To view Online Help place the mouse pointer over the item Right click and select Help For more information see explanations in 4 1 Printer Specific Functions 4 00 ...

Page 44: ...s the Advanced Options For an explanation of each item see Online Help To view Online Help place the mouse pointer over the item Right click and select Help Also see explanations in 4 1 Printer Specific Functions Change the printer driver settings and then click the OK button to close Advanced Options Clicking the Print button starts the printing operation 01 1 2 3 4 5 Some of applications provide...

Page 45: ...Chapter 4 Various Settings of PostScript Driver 4 1 OG A Chapter 4 Various Settings of PostScript Driver 00 ...

Page 46: ...ize settings see 4 2 Printing on Custom Size Paper Print quality default 600 x 600 dots per inch Specify the printer resolution Page rotation default None Normally select None You can also choose 90 180 270 degree to rotate page image When one of 90 180 or 270 degree is selected each printed image is shown in the diagram below Collate default On When Collate option is enabled On a print job with m...

Page 47: ...n between each value and print resolution For this reason actual print results are different from values specified in Screen Frequency and Screen Angle Such values may be no longer effective depending on application software Unmatched paper size default Depend on Best Fit setting This option determines action when document size in application software is different from actual paper size loaded in ...

Page 48: ...For Windows 7 Server 2008 R2 Select Fax or Printer click Printer server properties On the Forms tab select Create a new form set the width and height and click Save Form For Windows Server 2008 R2 when Change Form Settings is displayed click Change Form Settings and check Create a new form set Width Length and click Save Form Enter vertical direction from orientation of paper as width and horizont...

Page 49: ...r 2008 R2 click the Devices and Printers icon If icons are not displayed change View by on the right hand side of the window from Category to Large icons or Small icons Place the mouse pointer on the printer icon Right click and select Properties For Windows 7 Server 2008 R2 select Printer properties One printer icon can only be displayed even if multiple same printer drivers are installed When se...

Page 50: ...er 2003 Select Start Control Panel and open the Control Panel Next click on Printers and Other Hardware Then click on Printers and Faxes For Windows 2000 Select Start Settings Printers Place the mouse pointer on the printer icon Right click and select Properties Select the Device Settings tab Click on the portion displaying Device Settings Right click and select About Check version information 01 ...

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