Panasonic KX-FP205 Operating Instructions Manual Download Page 48 | Manualshive

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8. Help

48

8.3.3 Fax – sending

8.3.4 Fax – receiving

Problem

Cause & Solution

I cannot send documents.

L

The telephone line cord is connected to the

[

EXT

]

socket on the unit.

Connect to the

[

LINE

]

socket (page 15) (KX-FP205 only).

L

The other party’s fax machine is busy or has run out of recording paper. Try
again.

L

The other party’s machine is not a fax machine. Check with the other party.

L

The other party’s fax machine failed to answer the fax automatically. Send
the fax manually (page 22).

L

The memory is full of received documents and the quick scan (feature #34
on page 40) is ON. Turn this feature OFF, and send the fax again.

I cannot send a fax overseas.

L

Use the overseas transmission mode (feature #23 on page 39).

L

Add two pauses at the end of the telephone number or dial manually.

The other party complains
that letters on their received
document are distorted or not
clear.

L

If your line has special telephone services such as call waiting, the service
may have been activated during fax transmission. Connect the unit to a line
that does not have these services.

L

An extension telephone on the same line is occupying the line. Hang up the
extension telephone and try again.

L

Try copying the document with this unit. If the copied image is clear, there
may be something wrong with the other party’s machine.

L

Adjust the scan contrast using feature #58 (page 41).

The other party complains
that black lines, white lines or
smudges appear on their
received document.

L

The scanner glass or rollers are dirty with correction fluid, etc. Clean them
(page 54). Please do not insert a document before correction fluid has dried
completely.

Documents frequently
misfeed.

L

Clean the document feeder rollers, recording paper feeder and rubber flap
(page 54).

Problem

Cause & Solution

I cannot receive documents.

L

The telephone line cord is connected to the

[

EXT

]

socket on the unit.

Connect to the

[

LINE

]

socket (page 15) (KX-FP205 only).

L

The ink film is empty. Replace the ink film with a new one (page 12).

I cannot receive documents
automatically.

L

The receiving mode is set to TEL mode.
Change the receiving mode:
–

KX-FP205: FAX ONLY mode (page 27) or TEL/FAX mode (page 27)

–

KX-FP215: TAM/FAX mode (page 28), FAX ONLY mode (page 27) or
TEL/FAX mode (page 27)

L

The time taken to answer the call is too long. Decrease the number of rings
in feature #06 (page 37) and feature #78 (page 42).

L

The greeting message is too long. Record a shorter message (page 33).

The display shows
“

CONNECTING.....

”, but

faxes are not received.

L

The receiving mode is set to FAX ONLY mode and the incoming call is not
a fax. Change the receiving mode:
–

KX-FP205: TEL mode (page 26) or TEL/FAX mode (page 27)

–

KX-FP215: TEL mode (page 26), TAM/FAX mode (page 28) or TEL/FAX
mode (page 27)

FP205-215E-PFQX2485ZA-en.book Page 48 Wednesday, April 26, 2006 6:34 PM

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Summary of Contents for KX-FP205

Page 1: ...bscribe to the appropriate service of your service provider This model is designed to be used only in the United Kingdom and Ireland Operating Instructions Compact Plain Paper Fax Model No KX FP205E Compact Plain Paper Fax with Digital Answering System Model No KX FP215E This pictured model is KX FP205 Be sure to use the telephone line cord included in this unit ...

Page 2: ...ions of Radio Telecommunications Terminal Equipment R TTE Directive 1999 5 EC Declarations of Conformity for the relevant Panasonic products described in this manual are available for download by visiting http www doc panasonic de Contact Panasonic Services Europe a Division of Panasonic Marketing Europe GmbH Panasonic Testing Centre Winsbergring 15 22525 Hamburg Germany Note L The suffix in the m...

Page 3: ...d or frayed B If liquid has been spilled into the unit C If the unit has been exposed to rain or water D If the unit does not work normally by following the operating instructions Adjust only controls covered by the operating instructions Improper adjustment may require extensive work by an authorised service centre E If the unit has been dropped or physically damaged F If the unit exhibits a dist...

Page 4: ...uct please contact your local authorities or dealer and ask for the correct method of disposal For Best Performance For best performance Environment L Keep the unit away from electrical noise generating devices such as fluorescent lamps and motors L The unit should be kept free from dust high temperature and vibration L The unit should not be exposed to direct sunlight L Do not place heavy objects...

Page 5: ...ould be consulted for an up to date list of PBX s with which the apparatus is compatible It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to compatible PBX s This apparatus is suitable for connection to a PBX with or without initial proceed indication This apparatus is suitable for connection to a PBX with or without secondary proceed indication A...

Page 6: ...LUG IS INSERTED INTO ANY 13 AMP SOCKET If a new plug is to be fitted please observe the wiring code as shown below If in any doubt please consult a qualified electrician WARNING THIS APPLIANCE MUST BE EARTHED IMPORTANT The wires in this mains lead are coloured in accordance with the following code Green and Yellow Earth Blue Neutral Brown Live As the colours of the wire in the mains lead of this a...

Page 7: ...ouch dial 23 4 4 Broadcast transmission 24 Receiving Faxes 4 5 Selecting the way to use your fax machine 25 4 6 Receiving a fax manually Auto answer OFF 26 4 7 Receiving a fax automatically Auto answer ON 27 4 8 Using the unit with an answering machine KX FP205 only 28 4 9 Receive polling retrieving a fax placed on another fax machine 29 4 10 Junk fax prohibitor preventing fax reception from undes...

Page 8: ...Table of Contents 8 11 Index 11 1 Index 59 ...

Page 9: ...es transactions and distribution facilities are provided directly by Panasonic UK Ltd L It couldn t be simpler L Also available through our Internet is direct shopping for a wide range of finished products take a browse on our website for further details Replacement film 1 Model No Part No KX FA52X 30 m 2 rolls Each roll will print about 90 A4 sized pages 1 To ensure the unit operates properly we ...

Page 10: ...X FP215 button the unit will automatically redial the number up to 11 times for phone calls and 5 times for faxes L To insert a pause during dialling I RECALL L To access special telephone services or for transferring extension calls L The recall time can be changed feature 72 on page 42 J CALLER ID L To use Caller ID features page 20 K STOP L To stop an operation or programming session L To erase...

Page 11: ...MONITOR KX FP205 L To initiate dialling without lifting the handset S FAX START L To send or receive a fax T COPY L To copy a document page 31 1 5 Overview The pictured model is KX FP215 Removing the shipping tape 1 Document guides 2 Paper tray 3 Metal recording paper guide 4 Paper support 5 Recording paper exit 6 Recording paper entrance 7 Microphone KX FP215 only 8 Front cover 9 Document entranc...

Page 12: ...film roll into the front left slot of the unit 2 and the white gear of the ink film roll into the rear left slot of the unit 3 L The ink film is safe to touch and will not rub off on your hands like carbon paper L Make sure the blue gear 2 and white gear 3 are installed as shown 5 Turn the blue gear 4 in the direction of the arrow until the ink film is tight 5 and at least one layer of ink film is...

Page 13: ...se the front cover securely 1 7 Handset cord Connect the handset cord 1 1 8 Paper tray Pull up the metal recording paper guide 1 then install the paper tray 2 L Make sure the arrows on the paper tray and the unit match Correct Incorrect 6 Tight 1 turn No ink film is wrapped around the blue core Slack Crease Reverse 7 1 2 1 ...

Page 14: ... g m2 paper Please refer to page 57 for more information on recording paper 1 Fan the paper to prevent paper jams 2 Insert the paper gently print side down 1 L Do not force the paper into the paper tray L If the paper is not inserted correctly remove all of the installed paper and re install it gently Otherwise the paper may jam Note L Remove all of the installed paper before adding paper 1 2 Corr...

Page 15: ...sition the fax machine near appliances such as TVs or speakers which generate an intense magnetic field L If any other device is connected to the same telephone line this unit may disturb the network condition of the device L If you use the unit with a computer and your internet provider instructs you to install a filter 5 please connect it as follows 1 Telephone line cord L Connect to telephone n...

Page 16: ...r B Speaker volume While using the monitor speakerphone press A or B Initial Programming 2 3 Date and time 1 MENU i 0 1 i SET D 01 M 01 Y 06 TIME 00 00 2 Enter the current date month year hour minute by selecting 2 digits for each Press repeatedly to select AM PM or 24 hour clock format Example 10 August 2006 10 15 PM 12 hour clock format 1 Press 1 0 0 8 0 6 1 0 1 5 D 10 M 08 Y 06 TIME 10 15 2 Pre...

Page 17: ...the cursor to the next space and press 5 3 times LOGO BIL L To switch between uppercase or lowercase letters Pressing the button will change the letter input to uppercase or lowercase alternately 1 Press 2 2 times LOGO B 2 Press 4 3 times LOGO B I 3 Press LOGO B i 4 Press 5 3 times LOGO Bi l To correct a mistake Press or to move the cursor to the incorrect character and make the correction L To er...

Page 18: ... Enter your fax number up to 20 digits L To enter a press L To enter a space press L To enter a hyphen press RECALL L To erase a number press STOP 3 SET 4 Press MENU to exit To correct a mistake Press or to move the cursor to the incorrect number and make the correction L To erase all of the numbers press and hold STOP SET RECALL STOP MENU ...

Page 19: ...isplay the desired item i MENU 3 L If you do not need to edit the name skip to step 5 4 Edit the name For further details see the storing procedure on page 19 5 SET L If you do not need to edit the telephone number skip to step 7 6 Edit the telephone number For further details see the storing procedure on page 19 7 SET 3 4 Erasing a stored item 3 4 1 Erasing a specific item 1 PHONEBOOK 2 Press A o...

Page 20: ...rings beforehand For KX FP205 FAX ring count feature 06 on page 37 and TEL FAX ring count feature 78 on page 42 For KX FP215 TAM ring count feature 06 on page 37 FAX ring count feature 06 on page 37 and TEL FAX ring count feature 78 on page 42 3 6 1 How Caller ID is displayed The calling party s name or telephone number will be displayed after the 1st ring You have the option of whether or not to ...

Page 21: ...P 3 8 Editing a telephone number before calling back storing 1 CALLER ID 2 Press A or B repeatedly to display the desired item 3 Press CALLER ID to display the telephone number 4 Press dial key 0 to 9 or to enter the editing mode and edit the telephone number 5 Press MONITOR KX FP205 SP PHONE KX FP215 or lift the handset to call back the edited number L The unit will start dialling automatically L...

Page 22: ...at a time Insert the first 10 pages of the document Add the other pages up to 10 at a time on top of the previously inserted pages while the last page is being fed into the unit Pre dialling a fax number 1 Enter the fax number 2 Insert the document 3 FAX START Sending from memory Quick scan feature To use this feature activate feature 34 page 40 beforehand 1 Insert the document 2 Enter the fax num...

Page 23: ...ine to copy the original document onto A4 or letter sized paper then sending the copied document 4 3 Sending a fax using the phonebook and one touch dial Before using this feature store the desired names and telephone numbers into the phonebook page 19 and one touch dial page 19 1 Adjust the width of the document guides to fit the actual size of the document 2 Insert the document up to 10 pages FA...

Page 24: ...Press A or B repeatedly to display the desired item you want to erase L To cancel erasing press STOP 4 SET i SET i STOP 4 4 4 Sending the same document to pre programmed parties 1 Insert the document FACE DOWN 2 If necessary press A or B repeatedly to select the desired resolution page 22 3 BROADCAST L After transmission the unit will automatically print a report Broadcast sending report Note L If...

Page 25: ... mode Your situation You have a separate telephone line just for faxes Setup Set the fax machine to FAX ONLY mode page 27 by pressing AUTO ANSWER repeatedly L The AUTO ANSWER indicator turns ON Note L Make sure feature 77 is set to FAX ONLY page 42 beforehand KX FP215 only How faxes are received All incoming calls will be answered as faxes 4 5 3 Use mostly as a telephone TEL mode Your situation Yo...

Page 26: ...FF Note L By default the unit reduces the size of the received document to 92 when printing See feature 36 on page 40 for details 4 6 1 Activating TEL mode 1 Make sure feature 73 is set to TEL page 42 beforehand 2 Press AUTO ANSWER repeatedly to display TEL MODE L The AUTO ANSWER indicator turns OFF Note L If you do not answer the call within 10 rings the unit will temporarily answer the call Then...

Page 27: ...he call L Callers will hear a ring back tone different from the one generated by the telephone company L An extension telephone will not ring at this time To answer the call with the extension telephone lift the handset and press 0 default auto disconnection code while the fax machine is ringing B If you do not answer the call the unit will activate the fax function L Some fax machines do not gene...

Page 28: ...it from a remote location to listen to new messages page 35 you will know that there are no messages when the unit rings for the 3rd time You can then hang up without being charged for the call Note L If you set to more than 3 receiving faxes may not be possible Answering calls with an extension telephone When answering a call after the greeting message has started or while the call is being recor...

Page 29: ...ING 2 SET 3 Dial the fax number 4 FAX START L The unit will start reception 4 10 Junk fax prohibitor preventing fax reception from undesired callers If you subscribe to Caller ID service page 20 this feature prevents fax reception from calls that do not show caller information Additionally the fax machine will not accept faxes originated from numbers that match the one on a programmable junk fax p...

Page 30: ...4 Fax 30 2 Press repeatedly to display JUNK LIST DISP i SET 3 Press A or B repeatedly to display the desired item i L To cancel erasing press STOP then press MENU 4 SET i MENU ...

Page 31: ...e default setting is OFF L If the document exceeds the memory capacity copying of the exceeded document will be cancelled and this feature will be turned OFF automatically To stop copying Press STOP 5 1 1 More copying features To enlarge a document 1 Insert the document 2 COPY i 3 Press A repeatedly to select 150 or 200 i START L The unit will enlarge the centre of the upper part of the document T...

Page 32: ...e Making 2 copies of a 4 page original document Note L The unit will store the documents into memory while collating the copies If memory becomes full while storing the unit will only print out the stored pages Collated pages Uncollated pages 4 3 2 1 4 3 2 1 1 1 2 2 3 3 4 4 ...

Page 33: ... If you change the setting to 60 seconds we recommend that you tell the caller in your TAM FAX greeting message to press 9 before starting the fax transmission If you change the setting from 60 seconds to 16 seconds your current greeting message will be deleted The pre recorded greeting message will be played when a call is received L If you change the maximum recording time of incoming messages t...

Page 34: ...temporarily Press STOP L If you press PLAYBACK within 1 minute the unit will resume playing the rest of the messages Voice time day stamp During playback the unit will announce the day of the week and time that each message was recorded If you subscribe to Caller ID service During playback you can call back the displayed name or number using the unit 1 Press MENU during playback L The unit stops p...

Page 35: ...greeting message 3 Enter a remote command within 10 seconds Note L When you press a key press firmly 1 If pressed within the first 5 seconds of a message the previous message will be played 2 To resume operation press a command key within 10 seconds otherwise the marker message recording will start Recording a marker message After playing back the messages you can leave an additional message 1 Wai...

Page 36: ...atures Features Summary 7 1 Programming 1 MENU 2 Press and the 2 digit code 3 Press the desired command to display the desired setting L This step may be slightly different depending on the feature 4 SET 5 To exit programming press MENU MENU SET ...

Page 37: ... will be printed only when a fax transmission fails Changing the ring count in FAX ONLY mode KX FP205 only 0 6 1 1 2 2 default 3 3 4 4 5 5 6 6 7 7 8 8 9 9 Changing the ring count in FAX ONLY mode KX FP215 only 0 6 1 1 2 2 default 3 3 4 4 5 5 6 6 7 7 8 8 9 9 Note L Set feature 77 to FAX ONLY page 42 beforehand Changing the ring count in TAM FAX mode KX FP215 only 0 6 0 TOLL SAVER 2 2 default 3 3 4 ...

Page 38: ...FP215 only 1 1 1 MENU i 1 1 2 To activate the remote operation feature enter a 3 digit remote operation ID L To deactivate the remote operation feature press 3 SET i MENU Setting the ringer tone 1 7 1 TONE 1 default 2 TONE 2 3 TONE 3 Feature Feature code Selection ...

Page 39: ...d the document Note L Calling charges may be higher than usual Sending a fax at a specified time 2 5 This feature allows you to take advantage of low cost calling hours offered by your telephone company This feature can be set up to 24 hours in advance of the desired time 0 OFF default 1 ON To send a document 1 Insert the document 2 If necessary press A or B repeatedly to select the desired resolu...

Page 40: ...ng paper the unit can reduce the document and print it Select the desired reduction rate 1 72 2 86 3 92 default 4 100 Setting Recording paper size Original document size 100 A4 A4 Letter 92 default A4 A4 86 A4 A4 72 A4 Legal Note L The information of the sending party is printed on the top of each page Therefore even if the original document is the same size as the recording paper the document wil...

Page 41: ...M FAX mode page 28 activate this feature and program the code 0 OFF 1 ON default 1 MENU i 4 9 2 Press 1 to select ON i SET 3 Enter your code from 2 to 4 digits using 0 9 and L The default code is 0 4 SET i MENU Changing the recording time for your TAM FAX greeting message KX FP215 only 5 4 1 16s default Maximum recording time is 16 seconds 2 60s Maximum recording time is 60 seconds See page 33 for...

Page 42: ...u to hear connecting tones fax tone ring back tone and busy tone You can use those tones to confirm the status of the other party s machine 0 OFF Deactivates this feature 1 ON default You will hear connecting tones Note L If the ring back tone continues the other party s machine may not be a fax machine or may have run out of paper Check with the other party L The connecting tone volume cannot be ...

Page 43: ...vanced features to their default settings 8 0 0 NO default 1 YES To reset the advanced features 1 MENU i 8 0 2 Press 1 to select YES i SET i SET i MENU L The ECM setting feature 68 on page 41 will not be reset Feature Feature code Selection ...

Page 44: ...party s fax machine Check with the other party JUNK FAX PROH REJECT L The junk fax prohibitor feature of this unit rejected fax reception MEMORY FULL L The memory is full of received documents due to a lack of recording paper a lack of ink film or a recording paper jam Install paper page 14 install ink film page 12 or remove the jammed paper page 52 NO DOCUMENT L The document was not fed into the ...

Page 45: ... See the other displayed message instructions to print out the document Received documents are stored in memory due to a lack of recording paper a lack of ink film or a recording paper jam Install paper page 14 install ink film page 12 or remove the jammed paper page 52 You will lose all faxes in memory if the power is removed Check with power connected FAX MEMORY FULL L The memory is full of rece...

Page 46: ...AL TIME OUT L The other party s fax machine is busy or has run out of recording paper Try again REMOVE DOCUMENT L The document is jammed Remove the jammed document page 53 L Press STOP to eject the jammed paper TRANSMIT ERROR L A transmission error occurred Try again L If you send a fax overseas try the following Use the overseas transmission mode feature 23 on page 39 Add 2 pauses at the end of t...

Page 47: ... following features sending report feature 04 on page 37 journal report feature 22 on page 39 Caller ID list feature 26 on page 39 During programming I cannot enter the code or ID number L All or part of the numbers are the same as another code or ID Change the number remote operation ID feature 11 on page 38 fax activation code feature 41 on page 40 auto disconnection feature 49 on page 41 The un...

Page 48: ...ere may be something wrong with the other party s machine L Adjust the scan contrast using feature 58 page 41 The other party complains that black lines white lines or smudges appear on their received document L The scanner glass or rollers are dirty with correction fluid etc Clean them page 54 Please do not insert a document before correction fluid has dried completely Documents frequently misfee...

Page 49: ...ctivated during fax reception Connect the unit to a line that does not have these services I cannot receive documents by pressing 9 on an extension telephone L You must set remote fax activation to ON feature 41 on page 40 beforehand L You may have changed the remote fax activation code from 9 default setting Verify the remote fax activation code feature 41 on page 40 L The memory is full of recei...

Page 50: ... frequently misfeed L Clean the document feeder rollers recording paper feeder and rubber flap page 54 Problem Cause Solution I cannot receive documents automatically L Your greeting message on the answering machine is too long Shorten the message Record a message up to 10 seconds long L The answering machine rings too many times Set to 1 or 2 rings I cannot receive voice messages L Check if the a...

Page 51: ...tored L If any fax documents are stored in the memory they will be lost When power is restored a power down report will be printed stating which documents in memory have been erased The other party complains that they cannot leave a voice message L The recording time is set to GREETING ONLY Select 1 MINUTE 2 MINUTES or 3 MINUTES feature 10 on page 37 L The memory is full Erase unnecessary messages...

Page 52: ...ay beforehand otherwise the paper may misfeed or jam 1 Open the front cover 1 push the green button 2 then open the back cover 3 2 Remove the jammed recording paper 4 3 Turn the blue gear 5 in the direction of the arrow until the ink film is tight 6 and at least one layer of ink film is wrapped around the blue core 7 2 1 3 4 Correct Incorrect 5 6 7 Tight 1 turn No ink film is wrapped around the bl...

Page 53: ... 14 9 1 2 When the recording paper was not fed into the unit properly The display will show the following CHECK PAPER Remove the recording paper and straighten Insert the paper then press SET to clear the message 9 2 Document jams 1 Open the front cover Remove the jammed document carefully 1 2 Close the front cover securely Note L Do not pull out the jammed paper forcibly before opening the front ...

Page 54: ...een button 2 then open the back cover 3 3 Clean the document feeder rollers 4 and rubber flap 5 with a cloth moistened with isopropyl rubbing alcohol and let all parts dry thoroughly Clean the scanner glass 6 with a soft dry cloth Caution L Do not use paper products such as paper towels or tissues 4 Clean the recording paper feeder roller 7 with a cloth moistened with isopropyl rubbing alcohol and...

Page 55: ...ne line cord 2 Open the front cover 1 push the green button 2 then open the back cover 3 3 Remove the ink film 4 4 Clean the thermal head 5 with a cloth moistened with isopropyl rubbing alcohol and let it dry thoroughly Caution L To prevent a malfunction due to static electricity do not use a dry cloth and do not touch the thermal head directly 5 Re install the ink film and close the covers see st...

Page 56: ... mm Vertical 3 85 lines mm standard resolution 7 7 lines mm fine photo resolution 15 4 lines mm super fine resolution Photo resolution 64 levels Scanner type Contact Image Sensor Printer type Thermal Transfer on plain paper Data compression system Modified Huffman MH Modified READ MR Modified Modified READ MMR Modem speed KX FP205 9 600 7 200 4 800 2 400 bps Automatic Fallback KX FP215 14 400 12 0...

Page 57: ...r weight 60 g m2 to 90 g m2 Note for recording paper L Do not use the following types of paper Paper with cotton and or fibre content that is over 20 such as letterhead paper or paper used for resumes Extremely smooth or shiny paper or paper that is highly textured Coated damaged or wrinkled paper Paper with foreign objects attached such as tabs or staples Paper which has dust lint or oil stains P...

Page 58: ...der to identify and possibly correct the problem b If the problem is not resolved after referring to the user guide please contact our customer helpline on 08701 580560 for UK or 01 6130082 for the Republic of Ireland 8 In the event the helpline cannot resolve the problem a like for like exchange fax will be despatched The helpline operator will give you specific instructions on how the exchange w...

Page 59: ...ure 10 37 Character table 17 Cleaning 54 Connecting tone Feature 76 42 Connections 15 Copy 31 Collation 31 Enlarge Reduce 31 D Date and time Feature 01 16 Delayed transmission Feature 25 39 Display Contrast Feature 39 40 Error messages 45 Document size 23 E ECM selection Feature 68 41 Error messages 44 Extension telephone 27 F Fax activation code Feature 41 40 Fax number Feature 03 18 FAX ONLY mod...

Page 60: ... Feature 06 37 TAM FAX Feature 06 37 TEL FAX Feature 78 42 Ringer tone Feature 17 38 S Scan contrast Feature 58 41 Sending faxes Broadcast 24 From memory 22 Manually 22 One touch 23 Phonebook 23 Sending report Feature 04 22 SETUP LIST 56 Storing Broadcast 24 One touch 19 Phonebook 19 T TAM FAX mode 25 28 TEL FAX ring setting Feature 78 42 TEL mode 25 26 Toll saver 28 V Voice guidance Feature 47 41...

Page 61: ...61 Notes ...

Page 62: ...62 Notes ...

Page 63: ...63 Notes ...

Page 64: ...a Sdn Bhd PLO No 1 Kawasan Perindustrian Senai KB No 104 81400 Senai Negeri Johor Darul Ta zim Malaysia Manufacturer Sales Department Panasonic Business Systems U K Panasonic House Willoughby Road Bracknell Berkshire RG12 8FP Global web site http panasonic net ...

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