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palmOne Zire 31, User Manual

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Zire™ 31 

Handheld

250

CHAPTER 17

Keeping Your Information Private

Choosing a security level

There are a variety of security levels available for your handheld. Choose the level that provides 
the best mix of security and convenience.

Activating no security features

All entries are accessible to anyone who has your handheld. This 

includes entries that are marked private, but are not masked or hidden.

Masking private entries without creating a password

Masked entries are displayed when 

selected. 

Hiding private entries and creating a password

Private entries are displayed when the password 

is entered. This is the highest level of security.

Summary of Contents for Zire 31

Page 1: ...er uide...

Page 2: ...oft Corporation and cannot be used or distributed without a license from Microsoft Licensing GP Disclaimer and Limitation of Liability palmOne Inc assumes no responsibility for any damage or loss resu...

Page 3: ...about your handheld s battery 5 Step 2 Turning on your handheld for the first time 6 Step 3 Installing your software 7 Step 4 Connecting your handheld to your computer 8 Switching to another desktop s...

Page 4: ...36 Moving around pick lists 37 Finding information 38 Related topics 39 Chapter 4 Entering Information 40 How can I enter information 41 Entering information with Graffiti 2 writing 41 Writing Graffit...

Page 5: ...ur synchronization settings 86 Choosing how your computer responds to synchronization requests 86 Setting synchronization options 88 Choosing whether application information is updated 89 Synchronizin...

Page 6: ...ling an appointment 124 Scheduling an event without a start time 126 Scheduling a repeating event standard interval 128 Scheduling a repeating event unusual interval 129 Scheduling an event that is lo...

Page 7: ...sks 164 Marking a task complete 165 Deleting tasks 166 Deleting a specific task 166 Deleting all your completed tasks 167 Customizing your Tasks list 168 Working with Tasks on your computer 170 Relate...

Page 8: ...198 Deleting expenses 200 Deleting an individual expense 200 Deleting an entire category of expenses 201 Customizing the expense list 202 Working with Expense on your computer 203 Related topics 204 C...

Page 9: ...Working with Photos on your computer 239 Related topics 240 Chapter 16 Sharing Information 241 Beaming 242 Beaming information from within an application 242 Beaming a category 244 Beaming an applicat...

Page 10: ...rsion numbers 274 Installing the additional software from the CD 276 Installing other applications and files 278 Installing applications and files on a Windows computer 278 Using the Palm Quick Instal...

Page 11: ...rving battery power 313 Preventing your handheld from turning on by accident 313 Selecting power saving settings 314 Connecting your handheld to other devices 316 Changing the preset connection settin...

Page 12: ...ndheld do s and don ts 347 Handheld do s 347 Handheld don ts 348 Resetting your handheld 348 Doing a soft reset 348 Doing a hard reset 350 Restoring your information after a hard reset 351 Related top...

Page 13: ...Zire 31 Handheld xiii Chapter 24 Getting Help 374 Self help resources 374 Technical support 375 Product Regulatory Information 376 Index 381...

Page 14: ...cues in instructions Cue that means the procedure continues on the next page Cue that signals the end of the procedure You re done A step that you must follow otherwise you could experience an error...

Page 15: ...formation Key Term A technical term related to the topic being described The term may appear in this guide or only on your handheld My Handheld A pointer to a web site where you can obtain general inf...

Page 16: ...ck Previous View or depending on your version of Acrobat Reader to return to the original view Click an entry in the Table of Contents or Index to go directly to that section of the guide If you link...

Page 17: ...it uniquely yours While you re likely to get years of enjoyment from your handheld it only takes four easy steps to get up and running Benefits of setup Start using your handheld right away Establish...

Page 18: ...requirements WINDOWS ONLY A PC with a Pentium processor and one of the following operating systems Windows 98 Windows ME Windows 2000 requires administrator rights to install Palm Desktop software Wi...

Page 19: ...he CD MAC ONLY Mac computer or compatible with a PowerPC processor Mac OS 9 2 2 or Mac OS X version 10 2 or 10 3 Mac OS X requires administrator rights to install Palm Desktop software 25MB available...

Page 20: ...ot connect the HotSync cable to your handheld until later 2 Charge your handheld for four hours Be sure your handheld is fully charged before going on to Step 2 Done Before You Begin If you re upgradi...

Page 21: ...enough power to store your information but not to turn on your handheld If your handheld doesn t turn on when you press the power button recharge it immediately for at least three hours Conserve batte...

Page 22: ...TIONAL Unplug the power adapter from your handheld 3 Slide the stylus out of the slot 4 Hold the stylus as you would hold a pen and follow the onscreen instructions to set up your handheld Done Before...

Page 23: ...icon b Follow the onscreen instructions If you re upgrading select the username that you assigned to your old handheld During installation you re asked to connect your computer to your handheld See St...

Page 24: ...you always have an up to date backup copy of important information 0 1 Connect your handheld to your computer a Plug the HotSync cable into a USB port on your computer b Plug the cable into your handh...

Page 25: ...9 CHAPTER 1 Setting Up Your Handheld and Your Computer 2 Press the power button to turn on your handheld 3 Continue with the onscreen instructions on your computer to synchronize your handheld with yo...

Page 26: ...instead You can also change from Outlook to Palm Desktop software If you choose to synchronize with Microsoft Outlook Windows only information from Contacts Calendar Tasks and Memos is synchronized w...

Page 27: ...their user specific information A user profile enables you to install the same information onto multiple Palm OS handhelds before each handheld is individualized with a unique username and user speci...

Page 28: ...sktop software b From the Tools menu select Users c Click Profiles and then click New 2 Enter a unique name for the profile and click OK twice 3 Select the profile from the User list and create the in...

Page 29: ...Your Computer MAC ONLY 0 1 Open the New Profile screen a Open Palm Desktop software b From the User pop up menu select Edit Users c Click New Profile 2 Create the profile a Enter a unique name for th...

Page 30: ...Palm Desktop software for the profile 4 Set the profile s conduit settings a From the HotSync menu select Conduit Settings b Select the conduit settings for the profile Done 1 Begin synchronization a...

Page 31: ...r Computer 2 Transfer the profile information a Click Profiles b Select the profile you want to load on the handheld and click OK c Click Yes The next time you synchronize that handheld Palm Desktop s...

Page 32: ...the USB port on your computer and then insert the other end into the mini USB connector on your handheld b Make sure your handheld is on c Tap HotSync 2 Select the profile you want to load on the han...

Page 33: ...e such as a file containing your company s phone list Installing and Removing Adding applications to your handheld Installing additional software from the CD Deleting applications from your handheld V...

Page 34: ...o do list your memos even your money Handhelds are for fun too You can create digital photo albums play games and read eBooks Insert expansion cards sold separately to listen to music or to enjoy usef...

Page 35: ...nsitive Input area Lets you enter info with Graffiti 2 writing or open the onscreen keyboard Power button Turns your handheld on or off and lets you turn Keylock on if active 5 way navigator Helps you...

Page 36: ...ations and accessories to your handheld Headphone jack Lets you connect a standard 3 5 mm stereo headset sold separately to your handheld so you can listen to music and other audio applications Expans...

Page 37: ...ject to touch the screen Reset button Resets your handheld if it freezes stops responding Power connector Lets you connect the power adapter to your handheld so you can charge it Mini USB connector Le...

Page 38: ...isplay closes automatically after two seconds See Setting the date and time and Managing Clock Settings for more information Display icon Opens the Adjust Display dialog box where you can set the brig...

Page 39: ...for details Number keyboard icon Opens the numeric keyboard See Entering information with the onscreen keyboard for details Previous next arrows Tap the left and right arrows to view the previous and...

Page 40: ...appear at the bottom of dialog boxes and application screens Tips icon Tap the Tips icon to view shortcuts and other useful information for the screen where the icon is located When you re finished vi...

Page 41: ...and addresses phone numbers e mail and web site addresses even photos and birthdays Organize your contacts into categories Expense Track business or travel expenses and print expense reports after you...

Page 42: ...s Windows only When you synchronize your handheld with your computer the info is updated in both places This application installs automatically during the initial CD installation process palmOne Quick...

Page 43: ...b so that you can read them when you want where you want powerOne Calculator Calculate math and business solutions with this enhanced calculator Handmark Solitaire Enjoy hours of entertainment with th...

Page 44: ...ng applications and info to other Palm OS handheld users Installing and Removing Installing additional software from the CD World Clock Viewing the current date and time Customizing Setting the curren...

Page 45: ...he same set of application controls So once you learn how to use these standard controls you ll be driving all over town and you won t even need a map Benefits of your Zire 31 handheld Find and open a...

Page 46: ...the Home screen Turn on your handheld tap Home and tap an application icon such as Note Pad Did You Know You can reassign the application buttons to open whichever applications you choose Tip Handheld...

Page 47: ...to the other application Using menus Menus let you access additional features and settings They are easy to use and once you master them in one application you know how to use them in all your applica...

Page 48: ...stroke on the left side of the input area and then write the command letter For example to select Paste from the Edit menu write the Command stroke followed by the letter p When you write the Command...

Page 49: ...the Command toolbar write the Command stroke to display the Command toolbar and then tap an icon to select its command Using the 5 way navigator The 5 way navigator located at the bottom of the front...

Page 50: ...or Left Scrolls to the next icon in the corresponding direction Select Opens the selected application Holding down Select opens the category list When the category list is open Up or Down Scrolls to t...

Page 51: ...between entries Up or Down Scrolls an entire screen of entries as long as there s nothing highlighted Hold down to accelerate the scrolling Select Inserts the selection highlight When the selection hi...

Page 52: ...se the navigator to select a button Read dialog boxes carefully Selecting a button such as OK or Yes may cancel an action or delete information Select Activates a button and then closes the dialog box...

Page 53: ...Access pick lists by tapping the triangle next to an option on the screen When the pick list is open use the navigator to scroll through the list and select an item Up or Down Scrolls within the curre...

Page 54: ...ind does not search applications on expansion cards 0 1 Tap Find 2 Enter the text that you want to find and then select OK 3 Tap the text that you want to review The entry you tapped appears on the sc...

Page 55: ...rs Privacy Keeping information private by turning on security options Categories Creating categories and organizing your applications and information Installing and Removing Adding and deleting applic...

Page 56: ...best for large amounts Choose the one that s right for any situation Benefits of entering information Enter information on your handheld or at your desk Choose the method that works best for your sit...

Page 57: ...ular methods are using Graffiti 2 writing the onscreen keyboard and Palm Desktop software or Microsoft Outlook on your computer Entering information with Graffiti 2 writing You can enter info directly...

Page 58: ...s exactly as shown in the tables that follow these steps Be sure to start each stroke at the heavy dot 5 Lift the stylus at the end of the stroke When you lift the stylus from the screen your handheld...

Page 59: ...ster Characters are entered in exactly the same way except for i t k and the number 4 These letters are now made with two strokes just the way you would write them if you were using a pen and paper Al...

Page 60: ...t area Letter Stroke Letter Stroke Letter Stroke Letter Stroke A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Tip You can select alternate ways to write some Graffiti 2 characters Choose the meth...

Page 61: ...Zire 31 Handheld 45 CHAPTER 4 Entering Information Graffiti 2 numbers 0 Write numbers on RIGHT side of input area Number Stroke Number Stroke 0 1 2 3 4 5 6 7 8 9...

Page 62: ...ntering Information Graffiti 2 punctuation marks 0 0 Write these marks on LEFT side of input area Mark Stroke Mark Stroke Period Ampersand Comma Carriage return Apostrophe At Space Quotation mark Ques...

Page 63: ...dheld 47 CHAPTER 4 Entering Information 0 Write these marks on RIGHT side of input area Mark Stroke Mark Stroke Period Backslash Comma Slash Tilde Left parenthesis Dash Right parenthesis Plus Equal si...

Page 64: ...left side of the input area and then write the accent on the right side of the input area 0 Write these marks on RIGHT side of input area Accent Stroke Accent Stroke Acute Dieresis Grave Circumflex Ti...

Page 65: ...Zire 31 Handheld 49 CHAPTER 4 Entering Information Graffiti 2 gestures 0 Write gestures on LEFT side or across the middle of input area Gesture Stroke Gesture Stroke Cut Paste Copy Undo...

Page 66: ...pecial character shown in the following table You can write a symbol or special character anywhere in the input area 3 Enter another Punctuation Shift stroke to finish the character and to make it app...

Page 67: ...Zire 31 Handheld 51 CHAPTER 4 Entering Information Graffiti 2 symbols and special characters 0 Write symbols on EITHER side of input area...

Page 68: ...stroke followed by dts you automatically enter the current date and time You can also create your own ShortCuts 0 0 1 Write the ShortCut stroke This stroke appears at the insertion point 2 Write the S...

Page 69: ...4 Entering Information Graffiti 2 ShortCuts 0 Write ShortCuts on LEFT side or across MIDDLE of input area Entry ShortCut Entry ShortCut Date stamp ds Time stamp ts Date time stamp dts Meeting me Brea...

Page 70: ...handheld 0 1 Open an entry a Open an application b Select an entry or tap New 2 Tap one of the following to open an onscreen keyboard ABC Opens the letter keyboard 123 Opens the number keyboard Contin...

Page 71: ...characters to enter text numbers and symbols and then select Done Done Tip When a keyboard is open you can tap abc 123 or Int l to open any of the other keyboards Backspace Return Tab Caps lock Caps...

Page 72: ...se to synchronize with Microsoft Outlook Windows only info from Contacts Calendar Tasks and Memos is synchronized with Outlook Other info such as photos and notes is synchronized with Palm Desktop sof...

Page 73: ...d 2 Do one of the following Click New in the lower left corner of the screen to create a new entry Click an existing entry and then click Edit in the lower left corner of the screen 3 Enter the infor...

Page 74: ...g Information MAC ONLY 0 4 Synchronize your handheld with your computer Done 1 Open an application a Double click the Palm Desktop icon in the Palm folder on your computer b Click the icon in the tool...

Page 75: ...the following Click New in the upper left corner of the screen to create a new entry Click an existing entry and then click Edit in the upper left corner of the screen 3 Enter the information and the...

Page 76: ...limited TAB TSV TXT Contacts archive ABA Memos Comma delimited CSV TXT tab delimited TAB TSV TXT Memos archive MPA Text TXT Tasks Tasks archive TDA WINDOWS ONLY 0 1 Save the file on your computer in o...

Page 77: ...rmation Cont d c Click File and then click Import d Follow the onscreen instructions to map the fields in your file to the fields in Palm Desktop software and import the file 3 Synchronize your handhe...

Page 78: ...the related application in your desktop software The Palm Desktop online Help and the Microsoft Outlook online Help have lots of info about how to restore archived files Refer to these Help files for...

Page 79: ...r name and phone number into the appointment you create in Calendar This feature is available in Calendar Memos Tasks and Expense 0 1 Open an entry a Open an application b Select an entry or tap New I...

Page 80: ...andheld 64 CHAPTER 4 Entering Information Cont d d Select the contact and then select Add 3 OPTIONAL To add another contact repeat step 2 The name and phone number of the contact are automatically ent...

Page 81: ...eral ways to select information that you want to edit or delete Selecting text Place the cursor before or after the text you want to select and drag the cursor over all the text you want to select Sel...

Page 82: ...enus b Select Edit and then select Copy 3 Tap where you want to paste the information 4 Select Edit and then select Paste Done Tip There are even faster ways to copy and paste information Use Graffiti...

Page 83: ...t of an entry with the Cut command 0 1 Select the information you want to delete 2 Delete the information a Open the menus b Select Edit and then select Cut Done Tip Delete information with Graffiti 2...

Page 84: ...ting alternate ways to write some Graffiti 2 characters Using the entire screen to write Graffiti 2 characters Creating your own Graffiti 2 ShortCuts Common Questions Answers to frequently asked quest...

Page 85: ...ur handheld with information on your computer If you use your handheld only on its own and never synchronize it with your computer then you aren t taking full advantage of your handheld You can do muc...

Page 86: ...ation During CD installation you can choose to synchronize your handheld with Microsoft Outlook on your computer Windows only If you do information from Contacts Calendar Tasks and Memos is synchroniz...

Page 87: ...Windows computers only When you synchronize on a Mac computer your photos are stored in the Home Pictures palmOne Photos username folder Information from Expense is synchronized on Windows computers...

Page 88: ...alled when you installed Palm Desktop software if you didn t install Palm Desktop software you don t have HotSync Manager on your computer On a Windows computer you know HotSync Manager is active when...

Page 89: ...held screen and you can disconnect your handheld from the cable Be patient synchronization may take up to a few minutes Done Tip If you need help with synchronizing see I can t synchronize my handheld...

Page 90: ...ou travel with an IR enabled laptop WINDOWS ONLY 0 1 Prepare your computer for IR synchronization a Click the HotSync Manager icon in the taskbar in the lower right corner of your screen b Make sure t...

Page 91: ...the IR port of your computer e Tap the HotSync icon on your handheld f When synchronization is complete a message appears at the top of your handheld screen Be patient synchronization may take up to...

Page 92: ...Y 0 1 Prepare your computer for IR synchronization a Double click the HotSync Manager icon in the Palm folder b In the HotSync Controls tab select Enabled c Click the Connection Settings tab d Select...

Page 93: ...handheld within a few inches of the IR port of your computer e Tap the HotSync icon on your handheld f When synchronization is complete a message appears at the top of your handheld screen Be patient...

Page 94: ...ng in to a network 0 1 Prepare your computer for network synchronization a Click the HotSync Manager icon in the taskbar in the lower right corner of your screen b Select Network c Click the HotSync M...

Page 95: ...uter s network information on your handheld You must use the cable or the IR port for this synchronization Continued Tip Click TCP IP Settings to display the primary settings for your computer Check t...

Page 96: ...g Your Handheld with Your Computer 2 Prepare your handheld for network synchronization a Go to the Home screen and select HotSync b Open the menus c Select Options and then select Modem Sync Prefs d S...

Page 97: ...the Service pick list and select the service you use to connect to your corporate network Check with your system administrator if you do not know which service to use c Select Done Continued Tip Use N...

Page 98: ...Select OK 5 Tap the Modem HotSync icon to synchronize your handheld with your computer Done Did You Know Only applications that have a conduit are included in synchronization Other applications are no...

Page 99: ...the computer with which you want to synchronize Continued Before You Begin In addition to the general requirements for network synchronization you must meet the following requirements in order to sync...

Page 100: ...ick OK d Tap HotSync on your handheld to record your computer s network information on your handheld You must use the cable or the IR port for this synchronization Continued Tip Click TCP IP Settings...

Page 101: ...etwork synchronization a Go to the Home screen and select HotSync b Open the menus c Select Options and then select LANSync Prefs d Select LANSync and then select OK 4 Synchronize over the network On...

Page 102: ...h information to include in the synchronization troubleshooting log Mac only Choosing how application information is updated during synchronization Choosing how your computer responds to synchronizati...

Page 103: ...Manager on each time you want your computer to respond to a synchronization request 3 Click OK Done Tip Use the default setting Always available if you re not sure which option you want Tip If you se...

Page 104: ...ld with Your Computer Setting synchronization options MAC ONLY 0 1 Open the synchronization options screen a Double click the HotSync Manager icon in the Palm folder b Click the HotSync Controls tab 2...

Page 105: ...led Sets your computer to respond to synchronization requests from your handheld Enable HotSync software at system startup Sets your computer to automatically respond to synchronization requests each...

Page 106: ...at the top of the screen d Select the application you want and then click Change Continued Tip Windows For information on choosing whether application information is updated if you are synchronizing...

Page 107: ...will lose the changes you made on your handheld Handheld overwrites Desktop Information that has been changed on your handheld is updated on your computer during synchronization If information has be...

Page 108: ...es only the next time you synchronize Thereafter information is updated according to the default setting Synchronize the files 4 Click OK and then click Done Done 1 Select the application you want to...

Page 109: ...will lose the changes you made on your handheld Handheld overwrites Desktop Information that has been changed on your handheld is updated on your computer during synchronization If information has be...

Page 110: ...n you select on an ongoing basis click Make Default If you do not select this box the option you select applies only the next time you synchronize Thereafter information is updated according to the de...

Page 111: ...om a separate external file such as a company phone list You can set up File Link to check for changes to the external file and then import those changes to your handheld during synchronization With F...

Page 112: ...l or Send to Handheld droplet to add applications to your handheld Common Questions Answers to frequently asked questions about synchronization My Handheld Make your handheld uniquely yours For great...

Page 113: ...ts of your handheld such as listening to music you need to use expansion cards Benefits of expansion cards Listen to music View and store more photos Back up info Add more games and other software Add...

Page 114: ...ur handheld for details Back up info Make a copy of your important information for safe keeping in case your handheld becomes damaged or is stolen Backup card required sold separately Add games and ot...

Page 115: ...the card into the expansion slot with the label side facing the front of the handheld 2 Push the card in with your thumb until you hear the confirmation tone No confirmation tone Check the Sounds Ale...

Page 116: ...ightly against the card with your thumb until you hear the confirmation tone 2 Slide the card out of the expansion slot Done Tip To prevent damaging the card and the info on it always wait for your ha...

Page 117: ...xpansion card Try installing these applications on your handheld instead If you still have problems contact the developer 0 1 Go to the Home screen 2 Insert the expansion card 3 Select an application...

Page 118: ...n an expansion card instead of on your handheld In other applications such as palmOne Photos storing files on expansion cards is optional You can open files on an expansion card when you insert the ca...

Page 119: ...f its contents Go to the Home screen and select Card Info Tip Reading and writing info on an expansion card uses more battery power than doing the same task on your handheld If you have enough space o...

Page 120: ...store your info When you buy a new card give it a name that helps you remember what s on the card You can rename the card later if you decide to store different info on the card 0 1 Go to the Home sc...

Page 121: ...ations that are copy protected You cannot copy or beam these applications a Tap the Copy From pick list and select Handheld b Tap the application you want to copy c Tap Copy d Select Done Done Tip If...

Page 122: ...plications and files We do not recommend formatting backup cards Formatting removes the backup application and turns the card into a blank memory card 0 1 Insert an expansion card 2 Go to the Home scr...

Page 123: ...s or beaming items between handhelds Installing and Removing Adding applications from your computer to an expansion card and installing other files such as photos or music My Handheld Make your handhe...

Page 124: ...d organize contact information You can back up contact information to your computer and easily share info with other handhelds You can even add photos of your loved ones directly to their contact info...

Page 125: ...ou want to add photos to your contacts install palmOne Photos from the installation CD onto your handheld Windows Insert the CD and follow the onscreen instructions to install extra software Mac Inser...

Page 126: ...isco might replace Sacramento When the word you want appears tap the next field Address You can enter up to three addresses each containing five fields Addr City State Zip Code and Country You can des...

Page 127: ...the information you want select Done That s it Your handheld automatically saves the contact Make sure you have a current backup Synchronize often Tip If you want a reminder about a birthday select t...

Page 128: ...a preset location on the Contact Edit screen Done Tip Additional fields appear in a contact only if you enter info into them If you leave a field blank it does not appear the next time you open the C...

Page 129: ...you want to change and select the new field type you want Available fields include phone number e mail address and instant messenger IM fields You must set up an instant messenger account with a serv...

Page 130: ...y additional contact information you want such as spouse s or children s names favorite color or any other information 0 1 Press the Contacts application button 2 Define the custom fields a Select the...

Page 131: ...and selecting Business Card You can then beam your business card to other handhelds To beam your business card quickly hold down the Contacts application button for approximately two seconds 0 1 Press...

Page 132: ...tion button 2 Duplicate a contact a Select the contact you want and then select Edit b Open the menus c Select Record and then select Duplicate Contact Done Tip You can also duplicate a contact in the...

Page 133: ...can easily scroll to the contact you want 3 Select the contact to open it Done Tip You can also press Right on the navigator or tap the Quick Look Up icon at the top of the screen to open the Quick Lo...

Page 134: ...contact you want b Open the menus c Select Delete Contact on the Record menu 3 OPTIONAL Select the check box to save an archive copy of the contact on your computer 4 Select OK Done Tip You never kno...

Page 135: ...box a Select the contact you want b Select Edit and then select Details 3 Specify the information displayed with a contact a Tap the Show in List pick list and select the information that you want to...

Page 136: ...Preferences c Select the display options you want Remember last category Select the check box if you want Contacts to display the last category shown when you return to it from another application If...

Page 137: ...ontacts Editing contact details Marking contacts private Showing masking and hiding private contacts Printing contacts Changing between the list contact info and Contact Edit views Adding notes to a c...

Page 138: ...ation Transferring contact information from other applications such as databases spreadsheets and other organizer software Privacy Keeping contacts private by turning on security options My Handheld M...

Page 139: ...by day week or month or as an agenda list that combines your list of tasks with your appointments Benefits of Calendar Track current future and past appointments Stay on top of deadlines Carry one ca...

Page 140: ...utton b Tap the Day View icon 2 Select the date of the appointment a Tap Go To b Tap the arrows to select the year c Tap the month d Tap the date Continued Key Term Event The name for an entry in the...

Page 141: ...box tap End Time c Tap the hour and minute lists to select the time the appointment ends d Select OK That s it Your handheld automatically saves the appointment Make sure you have a current backup Syn...

Page 142: ...may want to enter holidays anniversaries and deadlines 0 1 Open Day View a Press the Calendar application button b Tap the Day View icon 2 Select the date of the event a Tap Go To b Tap the arrows to...

Page 143: ...scription on the line that appears at the top of the screen A diamond appears in the time column to show that the event doesn t start at a specific time Done Tip You can change an event without a time...

Page 144: ...iversaries and holidays 0 1 Press the Calendar application button 2 Enter the event you want to repeat and then tap the event description 3 Set the repeat interval a Tap Details b Tap the Repeat pick...

Page 145: ...ip to the gym every other day schedule a class that meets on the 1st Wednesday of each month or enter annual holidays that occur during a particular time of month such as the 1st Monday in September o...

Page 146: ...d select an end date if needed d If you selected Week in step c tap the day of the week the event repeats If you selected Month in step c tap Day to select the week within the month such as the 4th Th...

Page 147: ...etails b Tap the Repeat pick list and select Daily until c Select the year month and date when the event ends d Select OK Done Did You Know Reserve a specific block of time during the day or use event...

Page 148: ...restaurant a conference room or your friend s house Enter a note such as dial in info for a conference call or directions to a location 0 1 Press the Calendar application button 2 Enter the event and...

Page 149: ...intments blue and your appointments with friends yellow Selecting your color codes Each color code represents a category of events You can assign each category a name and select which color you want t...

Page 150: ...Day View a Press the Calendar application button b Tap the Day View icon 2 Open the Edit Categories dialog box a From Day View tap the event description b Tap Details c Tap the Category pick list and...

Page 151: ...code for the category a Tap New or select a category and tap Edit b Enter or edit the category name c Tap the color you want to give this category d Select OK and then select OK two more times The ca...

Page 152: ...the description and then select a category from the list In Agenda View and Day View the category marker next to the event is color coded In Week View and Month View the symbol for the event is color...

Page 153: ...inutes hours or days before the event you want the alarm to sound and then select OK Done Tip You can customize your alarm settings in the Calendar Preferences dialog box Did You Know If you set your...

Page 154: ...event description and edit it if necessary If you edit the description of a repeating event the new description appears in all instances of the event 3 Change the date and time a Tap Details b Tap th...

Page 155: ...s you want to apply the changes to Current Apply your changes to only the selected instance of the repeating event Future Apply your changes to the selected event and all instances of the repeating e...

Page 156: ...specific event 0 1 Press the Calendar application button 2 Go to the event you want to delete a From Day View tap Go To b Select the year month and date of the event c Tap the event description 3 Open...

Page 157: ...ou re deleting a repeating event tap one of the following to select which event s you want to delete Current Delete only the selected instance of the repeating event Future Delete the selected event a...

Page 158: ...0 1 Press the Calendar application button 2 Open the Purge dialog box a Open the menus b Select Purge on the Record menu 3 Select which events to purge a Tap the Delete events older than pick list an...

Page 159: ...n the screen Agenda View also shows your schedule for the next dates that have events scheduled on them 0 1 Press the Calendar application button If Calendar is already open tap the Agenda View icon i...

Page 160: ...R 8 Managing Your Calendar 2 Do one of the following to view your schedule Tap an appointment to go to it in Day View Tap a task to go to it in Tasks Done Agenda View icon Location No time icon Overdu...

Page 161: ...chedule one day at a time You can scroll between days in the current week or jump to any other date 0 1 Open Day View a Press the Calendar application button b Tap the Day View icon Continued Day View...

Page 162: ...day in the same week tap the arrows to scroll to the previous or next week or tap Go To to choose a specific date Tap the repeat icon the alarm icon or Details to open the Details dialog box Tap the n...

Page 163: ...a date to go to that day in Day View Tap an event to view the event description and location Tap the scroll arrows to view events scheduled earlier or later in the day during the selected week Done T...

Page 164: ...w your monthly schedule Tap the month selector to scroll to the previous or next month or tap Go To to choose a specific month Tap a date to go to that day in Day View Done Tip You can also press Righ...

Page 165: ...overlap You can spot events that overlap in Week View and in Day View Customizing your calendar Control the appearance of your Calendar screens Choose display options for Agenda View Day View and Mon...

Page 166: ...en the Display Options dialog box a Open the menus b Select Options and then select Display Options 3 Tap the Default View pick list and select the view you want to see when you open Calendar Continue...

Page 167: ...Display the category pick list By default the Category pick list doesn t appear Show Time Bars Display the bars that show the duration of an event and event conflicts Compress Day View Avoid scrollin...

Page 168: ...ategory List Display the category pick list By default the Category pick list doesn t appear Timed Events Show events that are scheduled for a specific time Untimed Events Show events that are schedul...

Page 169: ...nces 3 Select the timeframes that appear in Day View and Week View a Tap the arrows next to the Start Time box to set the time that your daily schedule typically begins b Tap the arrows next to the En...

Page 170: ...the date of the event The Alarm Preset settings appear as defaults for each new event but you can change these settings in the Details dialog box for individual events If you don t want to use alarms...

Page 171: ...ting events Marking events as private and hiding them Printing your schedule Working with Day View Week View Month View and Year View WINDOWS ONLY To open Calendar on your computer double click the Pa...

Page 172: ...turning on security options Categories Editing and deleting categories Viewing events by category Common Questions Answers to frequently asked questions about Calendar My Handheld Make your handheld u...

Page 173: ...ople usually say I make lists The Tasks application on your handheld is the perfect place to make a list of the things you need to do Benefits of Tasks Set priorities Track deadlines Stay focused In t...

Page 174: ...ate to select a date from the calendar That s it Your handheld automatically saves the task Make sure you have a current backup Synchronize often Tip If no task is currently selected you can create a...

Page 175: ...want to assign an alarm to b Tap Details c Tap the Alarm box Continued Before You Begin Create a task and assign it a due date A task must have a due date to set an alarm Tip You can customize the al...

Page 176: ...the alarm a Tap the Alarm check box b Enter how many days before the due date you want the alarm to sound c Tap the time columns to set the time the alarm sounds d Select OK and then select OK again D...

Page 177: ...l a Tap the task description and then tap Details b Tap the Repeat pick list and select how often the task repeats Daily until Every week Every other week Every month or Every year If you select Daily...

Page 178: ...eat intervals For example enter tasks for paying a quarterly insurance bill or a credit card bill that is due every 28 days or changing your smoke detector battery every six months 0 1 Go to the Home...

Page 179: ...frequency at which the task repeats d Tap the End on pick list and select an end date if needed e If you selected Fixed Schedule in step b and Week in step a tap the day of the week the task repeats...

Page 180: ...p the pick list in the upper right to select Due Today Last 7 Days Next 7 Days or Past Due Category Displays tasks that are assigned to the selected category Tap the pick list in the upper right to se...

Page 181: ...Palm Desktop software checks off all overdue instances of the task and Microsoft Outlook checks off only the oldest instance of the task 1 Go to the Home screen and select Tasks 2 Select the check box...

Page 182: ...all your completed tasks Deleting a specific task 0 1 Go to the Home screen and select Tasks 2 Tap the task you want to delete 3 Open the Delete Task dialog box a Open the menus b Select Delete Task...

Page 183: ...e dialog box a Open the menus b Select Purge on the Record menu 3 OPTIONAL Select the check box to save an archive copy of your completed tasks on your computer 4 Select OK Done Tip Many people find i...

Page 184: ...so affect tasks in Calendar s Agenda View You can also choose the alarm sound for your tasks 0 1 Go to the Home screen and select Tasks 2 Open the Preferences dialog box a Open the menus b Select Opti...

Page 185: ...il you purge them Record Completion Date Replace the due date you assign to a task with the date you really complete and check off the task If you don t assign a due date to a task the completion date...

Page 186: ...sks window Entering editing and deleting tasks Creating repeating tasks Marking tasks private Showing masking and hiding private tasks Assigning tasks to categories Printing your task list Selecting h...

Page 187: ...tasks private by turning on security options Categories Organizing tasks by type Common Questions Answers to frequently asked questions about Tasks My Handheld Make your handheld uniquely yours For gr...

Page 188: ...ou but does not fall into one of these categories From meeting notes to recipes and favorite quotations Memos provides a quick and easy way to enter store and share your important information Benefits...

Page 189: ...raw the Graffiti 2 writing Return stroke to move to a new line in the memo c Select Done That s it Your handheld automatically saves the memo Make sure you have a current backup Synchronize often Tip...

Page 190: ...e Tip The Memos list shows the first line of each memo so make sure that first line is something you will recognize Did You Know You can connect your handheld to a portable keyboard and type your memo...

Page 191: ...the stylus across the screen A black dotted line appears to represent the memo you are moving c When the line is in the location you want for your memo lift the stylus Done Did You Know If you use Pal...

Page 192: ...ox a Locate the memo you want b Open the menus c Select Delete Memo on the Record menu 3 OPTIONAL Select the check box to save an archive copy of the memo on your computer 4 Select OK Done Tip Need to...

Page 193: ...opying and deleting memos Editing memo details Marking memos private Showing masking and hiding private memos Printing memos Changing between the list and single memo views Adding a date and time stam...

Page 194: ...g memos by arranging them into categories and sorting them Privacy Keeping memos private by turning on security options Sharing Beaming memos to other Palm OS handheld users Common Questions Answers t...

Page 195: ...f paper and a pencil Note Pad gives you a place to draw freehand and take notes in your personal handwriting which is even faster and more flexible than creating a memo on your handheld Benefits of No...

Page 196: ...and then selecting a category 4 Select Done That s it Your handheld automatically saves the note Make sure you have a current backup Synchronize often Before You Begin Make sure full screen writing is...

Page 197: ...Choosing the pen and paper background colors 0 0 1 Go to the Home screen and select Note Pad 2 Open the Select Colors dialog box a Select Done to display the Note Pad list b Open the menus c Select O...

Page 198: ...PTER 11 Writing Notes in Note Pad 3 Select the pen and paper colors a Tap Pen and then tap the ink color you want to use b Tap Paper and then tap the background color you want to use c Select OK and t...

Page 199: ...rm for that note 0 1 Go to the Home screen and select Note Pad 2 Open the note a Select Done to display the Note Pad list b Select the note you want to set an alarm for Continued Tip Change the alarm...

Page 200: ...tions and then select Alarm c Tap the Date box and then tap the year month and date you want the alarm to sound d Tap the time you want the alarm to sound e Select OK Done Tip You can also open the Se...

Page 201: ...e to display the Note Pad list b Select the note you want to view or edit 3 Read or edit the note and then select Done Done Tip Sort the Note Pad list alphabetically by date or manually Open the Optio...

Page 202: ...play the Note Pad list b Select the note you want to delete 3 Select Delete and then select OK to confirm deletion Done Tip You can also Delete a note by opening the Record menu and selecting Delete N...

Page 203: ...opics Learning about the parts of the Note Pad window Viewing copying and deleting notes Editing note details and titles Setting an alarm for a note Marking notes private Showing masking and hiding pr...

Page 204: ...rivacy Keeping notes private by turning on security options Categories Creating categories so you can organize notes Common Questions Answers to frequently asked questions about Notes My Handheld Make...

Page 205: ...ing your checkbook it s always nice to have a calculator on hand And because it s part of your handheld there s no need to carry a separate calculator Benefits of Calculator Always have a calculator w...

Page 206: ...places the value in memory Clear the last number you entered Clear the entire calculation so that you can start over Enter a number and then tap this button to change it to a percentage Enter a numbe...

Page 207: ...menus b Select Options and then select Show History c Select OK Done Did You Know Viewing recent calculations is helpful when double checking the math in your checkbook register Did You Know Calculat...

Page 208: ...d topics Moving around Opening applications Using menus Entering information Entering numbers with Graffiti 2 characters Community To explore the world of your handheld go to www palmOne com myzire31...

Page 209: ...ing transportation entertainment and more and save all of the information in one convenient place You can even transfer the information to a spreadsheet on your computer Benefits of Expense Monitor yo...

Page 210: ...You Know Expense is not just for business Use it to help plan your budget by figuring out how much you spend each month on things like entertainment and dining out Tip Add an expense simply by writin...

Page 211: ...the vendor and city associated with the expense For example a business lunch might be at Rosie s Cafe in San Francisco Attendees Enter the people associated with the expense c Select OK That s it Your...

Page 212: ...t 0 1 Go to the Home screen and select Expense 2 Open the Receipt Details dialog box a Tap an expense item b Tap Details 3 Select the currency symbol s that you want to see in the pick list a Tap the...

Page 213: ...lect OK and then select OK again The expense list now displays the currencies you selected 1 Go to the Home screen and select Expense 2 Open Expense Preferences dialog box a Open the menus b Select Op...

Page 214: ...es you can create your own symbol 0 3 Choose the default currency a Tap the Default Currency pick list b Select the symbol you want to appear when you add new expenses c Select OK 0 Done 1 Go to the H...

Page 215: ...re 31 Handheld 199 CHAPTER 13 Managing Your Expenses 3 Create the custom symbol a Tap a Country box b Enter the name of the country and the symbol that you want c Select OK and then select OK again Do...

Page 216: ...ry of expenses at once Deleting an individual expense 0 1 Go to the Home screen and select Expense 2 Select the expense you want to delete 3 Delete the item a Open the menus b Select Delete Item on th...

Page 217: ...Delete the category and all of its items a Tap the category you want to delete b Tap Purge c Select Done Done Tip To combine expenses from different categories rename one category to match the other...

Page 218: ...then select OK Sort by Sort expenses by date or type Distance Show distance in miles or kilometers Show currency Show or hide the currency symbol in the expense list Done Did You Know Customizing the...

Page 219: ...nfo about the following topics Add edit and delete expense items Organize your expenses by date type amount notes or category View expense items as a list large icons or small icons Convert a list of...

Page 220: ...g information with Graffiti 2 characters and shortcuts Calculator Performing basic math calculations associated with your expenses Categories Creating and editing categories Organizing expenses by typ...

Page 221: ...ker or stereo headphones sold separately You need to purchase an SD or MultiMediaCard expansion card to save your music files and play them on your handheld Benefits of RealOne Mobile Player Listen to...

Page 222: ...o your handheld 2 Select the MP3 files you want to transfer a From My Computer or Windows Explorer select the MP3 files you want to transfer b Drag and drop the file s or folder onto the palmOne Quick...

Page 223: ...plet in the Palm folder b In the Send To Handheld dialog box select your username and click OK Continued NOTE Before You Begin Mac Install the RealOne Player application on your handheld Tip You can a...

Page 224: ...Zire 31 Handheld 208 CHAPTER 14 Listening to Music 3 Synchronize your handheld with your computer Be patient transferring music to an expansion card can take several minutes Done NOTE...

Page 225: ...o listen to them on your handheld use RealOne Player on your computer to convert and transfer the files WINDOWS ONLY 0 1 Access the CD from RealOne Player on your computer a Double click the RealOne P...

Page 226: ...racks b Follow the onscreen instructions to select and copy tracks Continued Tip If you want to select only a few songs click Deselect All and then click the check box next to the songs you want to se...

Page 227: ...r computer with the HotSync cable Do not tap the HotSync icon 4 Select the songs you want to transfer a In RealOne Player on your computer click Devices b If necessary double click Palm Handheld and t...

Page 228: ...that RealOne Mobile Player is open if it is a green Connected light appears in the lower left corner of the RealOne Player window on your computer b In the toolbar below the Connected light click Tran...

Page 229: ...eriod of inactivity before you exit the application the screen turns off and the music continues playing To set the period of inactivity open the Options menu and select Preferences Select an option f...

Page 230: ...y playlists as you want Creating a playlist 0 1 On your handheld go to the Home screen and select RealOne 2 Open the Edit Playlist dialog box a Tap Playlists b Tap New 3 Enter a name for the playlist...

Page 231: ...the songs in the order you want to hear them a Tap a song you want to move b Tap the up or down arrow to move the song up or down one slot c Repeat this process until the songs are in the right order...

Page 232: ...go to the Home screen and select RealOne 2 Select a song from a playlist a Tap Playlists b Tap the playlist you want to play c Tap the first song you want to play Your handheld plays the songs in the...

Page 233: ...CHAPTER 14 Listening to Music Editing a playlist 0 1 On your handheld go to the Home screen and select RealOne 2 Open the playlist you want to edit a Tap Playlists b Tap the playlist you want to edit...

Page 234: ...Delete a song Select a song and tap Remove to delete the song from the playlist Add a song Tap Add select a song s check box and then tap Done Move a song Select a song and tap the up arrow or down ar...

Page 235: ...a playlist 0 1 On your handheld go to the Home screen and select RealOne 2 Open the playlist you want to delete a Tap Playlists b Tap the playlist you want to delete 3 Delete the list a Tap Delete Li...

Page 236: ...dheld go to the Home screen and select RealOne 2 Select a song to play and view To play and view the current song tap Play To play and view a different song tap Songs and select a song from the list 3...

Page 237: ...nline Help in RealOne Player to learn how to use RealOne Player on your computer The online Help includes info about the following topics Learning about the parts of the RealOne window Finding media P...

Page 238: ...moving Installing the RealOne software on your handheld and computer Using Palm Quick Install and the Send To Handheld droplet Common Questions Answers to frequently asked questions about RealOne Mobi...

Page 239: ...anization of photos You can keep your favorite photos right on your handheld select a photo as the background for your Home screen and another one as the background for Agenda View in Calendar even ad...

Page 240: ...lect the photos you want to copy 2 Copy the photos a Drag and drop the file s or folder onto the palmOne Quick Install icon on the Windows desktop b When the confirmation dialog box appears confirm yo...

Page 241: ...Handheld droplet in the Palm folder b In the Send To Handheld dialog box select your username and click OK 2 Synchronize your computer with your handheld Done Tip In Mac OS X you can make the Send to...

Page 242: ...ion of the photo You can also view or edit detailed information about a photo Viewing a photo in Thumbnail view 0 1 Go to the Home screen and select Photos 2 View a photo in Thumbnail view a Tap the p...

Page 243: ...creen Done 1 Go to the Home screen and select Photos 2 View a photo in List view a Tap the pick list in the upper right corner and select the album containing the photo you want to view b If List view...

Page 244: ...nd select Photos 2 View a slide show a Tap the pick list in the upper right corner and select the album containing the photos you want to view b Tap Slide Show Continued Tip You can set how long a pho...

Page 245: ...to you want to rotate a Tap the pick list in the upper right corner and select the album containing the photo you want b Select the photo you want in Thumbnail or List view Continued Tip If you receiv...

Page 246: ...ld 230 CHAPTER 15 Viewing Photos 3 Rotate the photo a Open the menus b Select Photos and then select Rotate Photo c Select the rotation you want 4 Tap anywhere in the photo to return to Thumbnail or L...

Page 247: ...ewing and editing photo details 0 0 1 Go to the Home screen and select Photos 2 Select the photo you want to view a Tap the pick list in the upper right corner and select the album containing the phot...

Page 248: ...photo or video name and enter a new name Move to different album Tap the Album pick list and select a new album location for the photo or video Add notes Tap the Notes field and enter a note for the...

Page 249: ...eate an album a Tap the pick list in the upper right corner and select Edit Albums b Select New enter the name of the new album and select OK c Select OK on the Edit Albums screen Continued Tip If a p...

Page 250: ...oto with a plus sign to the left to remove it from the album c Select Done Done Tip If you are not already in the album you want to organize tap the pick list in the upper right corner and select the...

Page 251: ...albums a Tap the pick list in the upper right corner and select the album containing the photo you want to move b Open the menus c Select Details from the Photos menu and then select the photo you wan...

Page 252: ...ing A Z order tap Name To list photos by name in descending Z A order tap Name again Sort by date To sort photos from earliest to most recent date tap Date To sort photos from most recent to earliest...

Page 253: ...Go to the Home screen and select Photos 2 Select a photo to copy a Tap the pick list in the upper right corner and select the album containing the photo you want b Select the photo 3 Copy the photo a...

Page 254: ...um containing the photo you want b Select the photo 3 Delete the photo a Open the menus b Select Delete Photos from the Photo menu and then select Delete again Done Tip In Thumbnail or List view delet...

Page 255: ...the Photos window Copying photos from your computer to your handheld Using Photo Editor to view crop rotate or enhance a photo Editing photo details and titles Adding notes to a photo Printing photos...

Page 256: ...haring Beaming photos to other Palm OS handheld users Common Questions Answers to frequently asked questions about Photos My Handheld Make your handheld uniquely yours For great tips software accessor...

Page 257: ...s time to share it with others Your handheld comes equipped with a variety of options for sharing information so that you can choose the quickest most convenient way of sending your info Benefits of s...

Page 258: ...hoto album or even an entire application The receiving handheld must be turned on Depending on the receiving handheld model not all information may be sent correctly Beaming information from within an...

Page 259: ...other handheld 3 Wait for the Beam dialog box to indicate that beaming is complete Done Tip The leftmost menu is most applications is named Record Tip In Contacts you can create a contact with your ow...

Page 260: ...lect the Beam Category menu item on the leftmost menu c When the Beam dialog box appears point your handheld s IR port directly at the IR port of the other handheld 3 Wait for the Beam dialog box to i...

Page 261: ...a Go to the Home screen b Open the menus c Select Beam on the App menu d Select the application you want to beam You cannot beam an application that has a lock icon next to the application size Contin...

Page 262: ...Information 2 Beam the application a Tap Beam b When the Beam dialog box appears point your handheld s IR port directly at the IR port of the other handheld 3 Wait for the Beam dialog box to indicate...

Page 263: ...d to your computer or from computer to handheld by synchronizing After synchronizing use Palm Desktop software to send information such as a contact or a task as an attachment to an e mail message fro...

Page 264: ...information by saving it to an expansion card that can be viewed from another handheld Common Questions Answers to frequently asked questions about sharing information My Handheld Make your handheld u...

Page 265: ...ut the amount of personal and private information stored there you ll definitely want to protect it Benefits of privacy Protect information if your handheld is misplaced Hide private information Unloc...

Page 266: ...convenience Activating no security features All entries are accessible to anyone who has your handheld This includes entries that are marked private but are not masked or hidden Masking private entri...

Page 267: ...s private is the first step in protecting your info 0 1 Open an application 2 Create a new entry or select the entry that you want to make private 3 Mark it as private a For existing Contacts tap Edit...

Page 268: ...Security a Go to the Home screen b Select Prefs c Select Security 2 Select the display option for private entries a Tap the Current Privacy pick list b Select one of these options and then select Don...

Page 269: ...ds dialog box and then select OK When you close a masked entry it remains masked Using a password Further protect your hidden or masked entries by creating a password which is needed to display the co...

Page 270: ...d hint a Tap the Password box b Enter a password c Enter a hint to help you remember the password if you forget it d Select OK Continued Tip The best passwords consist of a mix of letters characters a...

Page 271: ...rd before you can change it 0 3 Confirm the password a Enter the password again b Select OK 4 Select Done Done 1 Open Security a Go to the Home screen b Select Prefs c Select Security Continued Tip In...

Page 272: ...1 Handheld 256 CHAPTER 17 Keeping Your Information Private 2 Change your password a Enter a new password and hint b Select OK 3 Confirm the password a Enter the password again b Select OK 4 Select Don...

Page 273: ...eleting a password You can delete your password at any time You must enter the current password before you can delete it 0 1 Open Security a Go to the Home screen b Select Prefs c Select Security 2 De...

Page 274: ...you can delete it from your handheld Deleting a forgotten password also deletes all entries marked as private Be sure to synchronize your handheld before and after this procedure so you can restore a...

Page 275: ...password you must do a hard reset to resume using your handheld A hard reset deletes all of the information on your handheld including your password but you can restore the information by synchronizin...

Page 276: ...ocking your handheld automatically 0 1 Open Security a Go to the Home screen b Select Prefs c Select Security 2 Open the Lock Handheld dialog box a Tap the Auto Lock Handheld box b If necessary enter...

Page 277: ...ys leave your handheld unlocked On power off Automatically lock your handheld whenever you turn it off At a preset time Set a time when your handheld will automatically lock After a preset delay Set a...

Page 278: ...d 262 CHAPTER 17 Keeping Your Information Private Locking your handheld manually 0 1 Open Security a Go to the Home screen b Select Prefs c Select Security 2 Select Lock Turn Off 3 Select Off Lock Don...

Page 279: ...up of your information Customizing Entering your owner information in case your handheld is lost or stolen Maintaining Doing a hard reset Common Questions Answers to frequently asked questions about p...

Page 280: ...l activities your conference schedule your shopping list for the week and entertainment Categories help you organize different aspects of your life no matter how you choose to group them Benefits of c...

Page 281: ...a category for individual entries in one of the applications above open that application To add a category for applications go to the Home screen 2 Add a new category a Tap the pick list in the upper...

Page 282: ...he category a Tap the pick list in the upper right corner and then select Edit Categories b Select the name of the category you want to change and then tap Rename c Enter a new category name and then...

Page 283: ...gory for applications go to the Home screen 2 Delete the category a In Calendar select an event and then select Details b Open the list of categories Calendar Tap the Category pick list All other appl...

Page 284: ...ications in another Then you can go right to the group of applications you need An entry or application cannot be placed in more than one category Placing an entry into a category 0 1 Open an applicat...

Page 285: ...mation 5 Place the entry into a category a Select a category from the Category pick list b If necessary select OK c If necessary select Done Done Tip To place an entry into a different category simply...

Page 286: ...ion into a category 0 1 Go to the Home screen 2 Open the Category dialog box a Open the menus b Select Category on the App menu 3 Place the application into a category a Tap the pick list next to the...

Page 287: ...ategory List and then select the category you want to view from the pick list All other applications Select the category you want to view from the pick list in the upper right corner Done Tip In the H...

Page 288: ...g applications Using menus Calendar Color coding your events in Calendar palmOne Photos Working with albums Sharing Beaming a category to another Palm OS handheld Community To explore the world of you...

Page 289: ...you get the most out of your handheld no matter what you re doing Benefits of installing applications Add more applications to your handheld Add photos to your handheld Add MP3 files to your expansion...

Page 290: ...that are already on your handheld or expansion card in case you re interested in upgrading them 0 1 Open the Info dialog box a Go to the Home screen b Open the menus c Select Info on the App menu 2 V...

Page 291: ...ng options and then select Done Version Displays the version numbers of all of your applications Size Shows how much space each application occupies The bar at the top shows the total space currently...

Page 292: ...nto your computer 2 On the Discover Your Handheld screen click Add software to your handheld 3 Follow the onscreen instructions to install the applications you want to install 4 Synchronize your handh...

Page 293: ...19 Installing and Removing Applications MAC ONLY 0 1 Insert the CD into your computer 2 Double click the Essential Software folder 3 Install the applications you want to install 4 Synchronize your han...

Page 294: ...alm OS handhelds including PRC and PDB Image files including BMP JPEG and GIF for use with palmOne Photos MP3 and RealAudio audio files these files are installed only on the expansion card for use wit...

Page 295: ...nt to install b Drag and drop the file s or folder onto the Palm Quick Install icon on the desktop c Select your username and click OK 3 Synchronize your handheld with your computer Done Tip You can a...

Page 296: ...he User drop down list select the name for your handheld b Click Add c Select the file s you want to install d Click Open 4 Synchronize your handheld with your computer Done Tip To install a folder on...

Page 297: ...n s or file s you want to install onto your computer 2 Drag and drop the files onto the Send To Handheld droplet a Drag and drop the file s or folder onto the Send To Handheld droplet in the Palm fold...

Page 298: ...er b Select the HotSync menu and then select Install Handheld files c In the User pop up menu select the name that corresponds to your handheld d Click Add to List e Select the file s you want to inst...

Page 299: ...Handheld 283 CHAPTER 19 Installing and Removing Applications 3 Install the files on your handheld a Click Add File b Close the Install Handheld Files window c Synchronize your handheld with your compu...

Page 300: ...ly remove add on applications patches and extensions that you install You cannot remove the applications that are part of the operating system of your handheld 0 1 Go to the Home screen 2 Open the Del...

Page 301: ...oftware you also remove the synchronization software and can no longer synchronize your information Even if you want to synchronize with another personal information manager like Microsoft Outlook you...

Page 302: ...re and then click Remove c Click Yes in the Confirm File Deletion box d Click OK and then click Close Done 1 Insert the CD that came with your handheld into your computer 2 Double click the CD icon on...

Page 303: ...ER 19 Installing and Removing Applications 4 Select the software you want to remove and then click Uninstall 5 Select the folder that contains your Palm Desktop software files 6 Click Remove and then...

Page 304: ...and Microsoft Outlook Moving around Opening applications Using menus RealOne Player Transferring files from a CD to an expansion card Listening to audio files on your handheld Community To explore th...

Page 305: ...rences and menus And preference settings can help extend the life of your handheld s battery Benefits of customizing Access applications quickly Conserve power Enjoy your handheld more Make your scree...

Page 306: ...ions and then select Display Options 3 Tap the View By pick list and select List or Icon as the display format 4 If you want the last category you viewed to reappear the next time you visit the Home s...

Page 307: ...ustomizing Your Handheld 5 Select a photo for the background a Select the Background check box b Tap the photo thumbnail and select a photo c Adjust the fade setting so that the text is easy to read a...

Page 308: ...tions you can change the font style to make text easier to read There are four font styles available In certain lighting conditions you may also need to adjust the brightness and contrast to read the...

Page 309: ...ustomizing Your Handheld 0 1 Open an application 2 Open the Select Font dialog box a Open the menus b Select Options and then select Font 3 Tap the font style you want to use and then select OK Done S...

Page 310: ...rag the slider to adjust the contrast level c Select Done Done Did You Know You can assign the full screen pen stroke to open the Adjust Display dialog box See Giving your favorite applications a butt...

Page 311: ...our Handheld Changing screen colors Choose a new set of text and background colors for all your applications 0 1 Open Color Theme Preferences a Go to the Home screen b Select Prefs c Select Color Them...

Page 312: ...tSync icon For example if you use Memos often you can assign Memos to a button or the HotSync icon so that you don t have to scroll through the Home screen whenever you want to use that application 0...

Page 313: ...nd select the action you want to assign to the full screen pen stroke c Select OK 4 Tap Done Done Key Term Full screen pen stroke A stroke that is drawn from the bottom of the input area to the top of...

Page 314: ...current date and time based on your location When you travel to a new time zone change the Location setting to quickly reset the date and time Your appointments stay at the time you entered them no ad...

Page 315: ...list go to step 3 No nearby city Select Edit List do steps b e b Tap Add c Select a city in your time zone and then select OK d Select OK again and then select Done e Tap the Location pick list and s...

Page 316: ...the date and time In most cases you won t need to reset the date and time However you may need to do this if you do a hard reset on your handheld 0 1 Open Date Time Preferences a Go to the Home scree...

Page 317: ...lect the current year c Tap the current month d Tap the current date 4 Set the time a Tap the Set Time box b Tap the hour and minute boxes and then tap the arrows to change them c Tap AM or PM and the...

Page 318: ...l the applications on your handheld You can quickly choose the preset formats based on geographic regions where you might use your handheld For example in the United Kingdom time often is expressed us...

Page 319: ...ich symbol separates the numbers Date Controls the sequence in which the day month and year appear and which symbol separates the segments Week starts Controls whether applications treat Sunday or Mon...

Page 320: ...you can turn on Writing Area Preferences and use the full screen for Graffiti 2 writing you do not have to write in the input area 0 1 Open Writing Area Preferences a Go to the Home screen b Select Pr...

Page 321: ...e the Punctuation Shift stroke before writing symbols and other special characters Use buttons and other controls that appear on the screen by tapping and holding the button or control until it activa...

Page 322: ...es screen to select an alternate stroke shape for these characters 0 1 Open Graffiti 2 Preferences a Go to the Home screen b Select Prefs c Select Graffiti 2 2 Select alternate strokes a Tap a charact...

Page 323: ...uts anywhere you enter info with Graffiti 2 writing 0 1 Open ShortCuts Preferences a Go to the Home screen b Select Prefs c Select ShortCuts Continued Tip You may want to add a space character after t...

Page 324: ...Name line enter the abbreviation c On the ShortCut Text line s enter the text you want to insert when you write the abbreviation d Select OK and then select Done Done Tip The ShortCut Text can be 45 c...

Page 325: ...e 0 1 Open ShortCuts Preferences a Go to the Home screen b Select Prefs c Select Shortcuts 2 Edit the ShortCut a Select the ShortCut you want to change b Tap Edit c Make your changes d Select OK and t...

Page 326: ...t Digitizer 2 Tap the targets on the screen as precisely as possible and then select Done You need to tap at least three targets maybe more if you don t tap carefully Done Key Term Digitizer Another n...

Page 327: ...Silent in step 2 select Done If you selected Custom in step 2 tap the System Sound Game Sound and Alarm Sound pick lists and select the volume level for each sound then select Done Done Tip You can ch...

Page 328: ...D and set up your handheld but you can update or add to this information 0 1 Open Owner Preferences a Go to the Home screen b Select Prefs c Select Owner 2 Modify or enter the text and then select Don...

Page 329: ...your handheld turn itself on accidentally in your briefcase pocket or purse You can lock the buttons on the front of your handheld to prevent this from happening and to prevent the battery from draini...

Page 330: ...these settings and then select Done Never Keylock always remains off Automatic Keylock turns on automatically when you turn off your handheld or when your handheld goes to sleep Manual Keylock turns o...

Page 331: ...s or 3 minutes On while charging Select whether your handheld stays on continuously when it is connected to the power adapter When this option is off you can still turn on your handheld to view your i...

Page 332: ...e containing an IR port Some infrared phones can act as modems To set up a phone connection you must have a GSM or GPRS mobile phone enabled with data services and a driver for your phone Check www pa...

Page 333: ...dheld 2 Open the Edit Connection dialog box a Select the IR to PC handheld connection b Tap Edit 3 Change the speed setting a Tap Details b Tap the Speed pick list and select the appropriate speed c S...

Page 334: ...set connection settings are close to what you need or if you re already using all the connections as they are you can create a new connection 0 1 From the Connection Preferences screen tap New Continu...

Page 335: ...ant to connect to PC Modem or Local Area Network Via Select the method you want to use to connect to the device you selected Cradle Cable the HotSync cable that came with your handheld Infrared the IR...

Page 336: ...ect the appropriate speed c Tap the Flow Ctl pick list and select whether the connection uses flow control Automatic Your handheld determines when to use flow control On Flow control is always on Off...

Page 337: ...profiles You can create additional service profiles from scratch or by duplicating an existing profile and editing the information 0 1 Open Network Preferences a Go to the Home screen b Select Prefs...

Page 338: ...d appears in this box and you don t need to enter a password when you log in Connection Tap the Connection pick list and select the method you want to use to connect to your ISP or to a dial in server...

Page 339: ...disable Call Waiting Call Waiting can cause your session to end if you receive a call while you are connected Contact your local phone company for the code that is appropriate for you Use calling car...

Page 340: ...etwork Preferences a Go to the Home screen b Select Prefs c Select Network 2 Make the connection a Make sure the service profile you want to use appears in the Service field If not select it b Tap Con...

Page 341: ...sername password and telephone number If you re creating a new service profile you may need to use the Details dialog box to add more information to your service profile 0 1 Open Network Preferences a...

Page 342: ...equire that you enter DNS addresses If you do need DNS addresses deselect the DNS check box tap the space to the left of each period in the Primary and Secondary DNS fields and then enter the appropri...

Page 343: ...le 0 1 Open Network Preferences a Go to the Home screen b Select Prefs c Select Network 2 Delete the service you want to delete a Tap the Service pick list and select the service you want to delete b...

Page 344: ...d it It automates the events that must take place to establish a connection between your handheld and the corporate servers You can create login scripts by selecting commands from the Command pick lis...

Page 345: ...list Wait For Tells your handheld to wait for specific characters from the server before executing the next command Wait For Prompt Detects a challenge response prompt coming from the server and then...

Page 346: ...mand prompts you to enter one The Password command is usually followed by a Send CR command Delay Tells your handheld to wait a specific number of seconds before going to the next command in the login...

Page 347: ...application you can use the new script commands in a login script For example you might use a plug in application in the following situations You need the login script to properly respond to different...

Page 348: ...following characteristics Written in C language Compiled into a device executable Called properly from a login script Able to return control to a login script after it terminates Created using a deve...

Page 349: ...ter text phrases Photos Copying photos to your handheld or an expansion card Privacy Keeping information private by locking your handheld with a password Categories Creating categories so you can orga...

Page 350: ...t time you can even set an alarm so you don t miss that early flight back home Benefits of World Clock Always have the correct time no matter where you are No need to carry a separate alarm clock In t...

Page 351: ...Tap the Home icon and then select the World Clock icon Tap the Clock icon in the upper left corner of the input area Your handheld displays the time for two seconds and then returns to the previous ap...

Page 352: ...cation are used by all of the applications on your handheld 0 1 Go to the Home screen and select World Clock 2 Select the primary location a Tap the primary location pick list b Select the location yo...

Page 353: ...it is automatically changed in the other 0 1 Go to the Home screen and select World Clock 2 Tap Set Date Time 3 Set the date a Tap the Date box b Tap the arrows to select the current year c Tap the c...

Page 354: ...d 338 CHAPTER 21 Managing Clock Settings 4 Set the time a Tap the Set Time box b Tap the hour and minute boxes and then tap the arrows to change them c Tap AM or PM and then select OK 5 Select Done Do...

Page 355: ...orld Clock 2 Tap the pick list next to one of the secondary locations 3 Select the location you want to use as the new secondary location If you need more choices modify the locations list Done Tip If...

Page 356: ...n and select World Clock 2 Open the Edit List dialog box a Tap a Location pick list b Select Edit List 3 Add the new location a Tap Add b Scroll through the list to select a location that is in the sa...

Page 357: ...ation Time Zone Select the time zone for the location Daylight Saving Time check box Tap for your handheld to automatically adjust the date and time for Daylight Saving Time in this location Start and...

Page 358: ...k Settings Deleting a location 0 1 Go to the Home screen and select World Clock 2 Select the location you want to delete a Tap a Location pick list b Select Edit List c Select a location and then tap...

Page 359: ...set for the primary location Continued Did You Know Use World Clock to set an alarm within the next 24 hours Set alarms outside of this timeframe in Calendar Did You Know Remember to put your handheld...

Page 360: ...e upper left corner of the screen to remind you of the upcoming alarm Go To Cancel the reminder message and open World Clock 3 OPTIONAL Select the alarm sound and volume a Open the menus b Select Opti...

Page 361: ...rld Clock 2 Open the Display Options dialog box a Open the menus b Select Options and then select Display Options 3 Select any of the following options and then select OK Show Multiple Locations Displ...

Page 362: ...ening applications Using menus Calendar Setting an alarm outside of the next 24 hours Customizing Changing the volume of other system sounds Community To explore the world of your handheld go to www p...

Page 363: ...liable performance follow these guidelines Handheld do s Use the protective cover that came with your handheld It protects your handheld screen from being scratched Use only the stylus to tap the scre...

Page 364: ...dheld to very hot or cold temperatures including placing it near a heater leaving it in a car or setting it by a window in direct sunlight Resetting your handheld On rare occasions your handheld may n...

Page 365: ...Zire 31 Handheld 349 CHAPTER 22 Maintaining Your Handheld If a soft reset does not unfreeze your handheld you need to do a hard reset Reset button...

Page 366: ...synchronize 0 1 Press and hold the power button 2 While holding the power button use the tip of an unfolded paper clip or a similar object without a sharp tip to gently press and release the reset but...

Page 367: ...back on your handheld However you may need to re enter some of your personal settings as well as your color coded categories in Calendar WINDOWS ONLY 0 1 Open the Custom menu in the HotSync applicati...

Page 368: ...tion in the Conduit list and then click Change b Select Desktop overwrites handheld This change applies only to the next synchronization c Click OK 4 Repeat step 3 for the other applications in the li...

Page 369: ...cs Synchronizing Creating a backup of your information Customizing Customizing your handheld again after doing a hard reset Community To explore the world of your handheld go to www palmOne com myzire...

Page 370: ...when I insert the CD WINDOWS ONLY 1 Click Start on your computer and then select Run 2 Click Browse and navigate to your CD ROM drive 3 Select Autorun click Open and then click OK I cannot install Pa...

Page 371: ...and clicking Control Panel Click Add or Remove Programs Uninstall and then reinstall the current version of Palm Desktop software MAC ONLY Disable any virus scanning software on your computer Quit any...

Page 372: ...r every day Ideally connect your handheld to a power source every night and recharge it while you sleep My battery is drained If the battery is drained to the point that you cannot turn on your handhe...

Page 373: ...cut off your handheld may appear to be frozen for up to 30 seconds Wait 30 seconds before performing a soft reset If a soft reset does not unfreeze your handheld you need to perform a hard reset If yo...

Page 374: ...r three minutes Check the Auto off after setting on the Power Preferences screen My handheld is not making any sounds Check the System Alarm and Game Sound settings The current date and time are incor...

Page 375: ...ain If nothing happens you may be in an application or screen that does not use menus Switch to a different application and try tapping the Menu icon If it works in the second application then the fir...

Page 376: ...cation screen Select All to display all the records for the application Did you set private records to be hidden Check Security Preferences to see that Private Records is set to Show private records O...

Page 377: ...kmark next to it If not click it If you don t see the HotSync Manager icon click Start on the Windows taskbar and then select Programs Go to the Palm Desktop program group and select HotSync Manager M...

Page 378: ...Desktop software Click the HotSync Manager icon and select Custom Check the following Make sure that you have the correct username selected from the drop down list Make sure that the applications you...

Page 379: ...ick the HotSync Manager icon in the lower right corner of your screen and then select Custom Check that the application is set to synchronize the files If it is not select the application click Change...

Page 380: ...d open the application associated with those files Then synchronize again If the files remain in the palmOne Quick Install list they are not associated with an application on your handheld and cannot...

Page 381: ...frared is selected on the HotSync Manager menu and that the Serial Port for local operations is set to the simulated port for infrared communication On a computer running Windows 2000 ME XP select Inf...

Page 382: ...ing off this option In most cases simply moving your handheld away from the computer s infrared port solves the problem My handheld appears to freeze when I place it near my computer Move your handhel...

Page 383: ...gle red bar To see the overlapping events select the Day View For more information see Spotting event conflicts If you marked the event as private check Security Preferences to see that Private Record...

Page 384: ...ansferred to your handheld Photos I can t find the Photos icon on the Home screen Tap the pick list in the upper right corner of the Home screen and select All You may need to scroll down a bit but yo...

Page 385: ...ces to see that Private Records is set to Show private records Privacy I forgot the password and my handheld is not locked First use the password hint to try to remember the password If this doesn t h...

Page 386: ...imeters to one meter apart and that the path between the two handhelds is clear of obstacles Beaming distances to other devices with an IR port may be different Move your handheld closer to the receiv...

Page 387: ...t 60KB free Purge old Calendar events and delete unused or unnecessary applications Problems with incompatible applications palmOne Inc works with developers of third party add on applications to ensu...

Page 388: ...l of the third party applications you can install one application at a time to determine which application is causing the problem The following procedures erase all data from your handheld Before remo...

Page 389: ...PRC file listed c Click Done d Synchronize your handheld with your computer e Operate your handheld and try to replicate problem operations f Do one of the following If installing the application re...

Page 390: ...happens Self help resources If you run into a problem with your handheld be sure to check these resources first Answers to common questions about your handheld and its features The Palm Desktop online...

Page 391: ...e the problem When you do contact Technical Support please provide the following information The name and version of the desktop operating system you are using The actual error message or state you ar...

Page 392: ...rmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the followin...

Page 393: ...e Inc Declares the Product Handheld PDA HotSync cable Model Name Number Zire 31 Manufacturer s Name palmOne Manufacturer s Address 400 N McCarthy Blvd Milpitas 95035 5112 Conforms with the following s...

Page 394: ...power has been switched off or the area is known to be non hazardous Varning Eksplosionsfara vid felaktigt batteribyte Anv nd samma batterityp eller en ekvivalent typ som rekommenderas av apparattill...

Page 395: ...ESD into its products ESD unfortunately exists and unless neutralized could build up to levels that could harm your equipment Any electronic device that contains an external entry point for plugging...

Page 396: ...tribute to the buildup of static electricity in the environment include the following Low relative humidity Material type The type of material gathering the charge For example synthetics are more pron...

Page 397: ...9 service profiles 321 322 325 ShortCut strokes 308 software 26 27 98 276 tasks 158 160 162 To Do lists 157 unscheduled events 127 untimed events 126 131 Addit software 27 276 add on applications 284...

Page 398: ...lecting 34 selecting connections for 319 setting preferences for 295 298 setting primary location for 336 setting secondary locations for 339 soft resets and 357 specifying connections for 316 318 swi...

Page 399: ...tion 30 296 restoring defaults for 296 selecting dialog box 36 tapping command 24 Buttons Preferences screen 296 C cables 348 Calculator application benefits of 189 buttons described 190 categorizing...

Page 400: ...Category dialog box 270 category list 34 101 136 151 category marker 144 151 Category pick list 267 269 cautions 348 356 CDs 209 CE Compliance Statement 377 challenge response prompts 329 Change Repe...

Page 401: ...chronization options for 86 88 synchronizing handheld with 69 70 71 72 84 366 transferring files from 26 transferring music from 206 209 updating information from 91 93 Conduit Settings command 14 con...

Page 402: ...connecting to 8 21 319 copying information to 247 copying photos from 224 entering information with 56 entering network information for 79 managing schedules from 155 preinstalled software for 26 rem...

Page 403: ...wing photos by 236 viewing scheduled 143 146 147 148 viewing specific 147 Day View displaying overlapping events in 149 scheduling events for 124 126 selecting 124 145 setting display options for 136...

Page 404: ...r masked entries 253 Home screen 22 30 34 HotSync log 73 information by category 271 items in lists 35 memos 174 menus 22 notes 185 photos 98 224 226 227 228 schedules 143 145 147 148 song lists 212 s...

Page 405: ...om 245 benefits of 98 copying applications to 105 247 deleting information on 106 displaying information about 25 103 finding information on 38 formatting 106 getting applications on 274 inserting 20...

Page 406: ...n stroke 294 297 full screen writing 180 full screen writing area 304 305 G Game Sound pick list 311 games 27 98 268 276 311 gestures Graffiti 2 writing 49 Get IP command 330 Getting Started Guide 26...

Page 407: ...24 48 374 Help menu 361 Hide Private Records option 252 hiding currency symbols 202 private entries 250 252 highlighting menu commands 37 See also selection highlight high speed data services 321 hint...

Page 408: ...installation prerequisites 274 installing additional software 26 276 278 applications 26 70 101 273 278 files 70 folders 280 mobile databases 27 Palm Desktop software 3 7 instant messenger IM account...

Page 409: ...87 creating user profiles 13 described xiv handheld system requirements 3 installing RealOne Mobile Player 207 installing software 7 277 281 283 listening to music 207 opening calendars 155 opening ta...

Page 410: ...media applications 268 MultiMediaCard expansion cards 98 205 music changing playlists for 217 creating playlists for 214 215 deleting playlists for 219 displaying playlists for 212 listening to 20 98...

Page 411: ...es security options organizing applications 39 information 39 264 Outlook 10 56 90 165 285 362 Overdue task icon 144 overdue tasks 143 151 164 169 overlapping events 149 owner information 312 Owner Pr...

Page 412: ...olling through 232 searching 227 selecting 226 227 228 234 sorting photos in 236 Photo Details screen 232 238 photos adding to albums 224 234 adding to contacts 109 110 adding to slide shows 228 adjus...

Page 413: ...information 71 98 249 251 259 protecting your handheld 347 punctuation marks 43 46 Punctuation Shift indicator 50 Punctuation Shift stroke 50 305 Purge Categories dialog box 201 Purge command 142 167...

Page 414: ...leting 140 141 displaying 152 scheduling 128 129 repeating tasks 160 162 165 166 required steps xiv rescheduling events 138 139 147 reserving dates 126 Reset button 21 reset button 348 349 350 resetti...

Page 415: ...lect a Color Theme dialog box 295 Select button navigator 34 35 36 37 Select Colors dialog box 181 Select Font dialog box 293 Select User dialog box 8 72 selecting alarm sounds 344 alternate stroke sh...

Page 416: ...g 369 songs 98 205 See also music Sort by pick list 185 sorting 122 178 185 202 236 sound files See audio files music files sound preferences 311 sounds 137 154 169 344 See also music Sounds Alerts Pr...

Page 417: ...tents 171 setting display options for 164 setting preferences for 168 169 transferring information to 63 troubleshooting 369 Tasks icon 25 Tasks list 143 164 166 168 TCP IP Settings button 84 technica...

Page 418: ...1 322 325 350 searching for 117 Users folder 285 user specific information 11 V vacations 131 version numbers 274 275 video 232 View By pick list 290 View Log command 73 viewing application groups 268...

Page 419: ...ynchronization options for 86 90 synchronizing handheld 71 74 78 95 synchronizing with user profiles 14 troubleshooting problems 354 uninstalling Palm Desktop software 285 viewing photos 224 239 writi...

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