palmOne Treo 650, Administrator'S Manual

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Chapter 4 Synchronizing Accounts
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■ Email attachments.
Microsoft Exchange ActiveSync accounts let users view a
list of all attachments to a message, with approximate file size, so users can
decide which ones to download. Users do not need to fully download a message
to view the list of attachments—it appears dimmed at the bottom of the message
screen whether or not the message is fully downloaded.
NOTE
When a user synchronizes a Microsoft Exchange ActiveSync account, a copy
of any messages sent from the device is placed in the Sent Items folder on the
Exchange server. A copy of any messages deleted from the device are placed in the
Deleted Items folder on the server.
Calendar events and Exchange ActiveSync
In a VersaMail account that uses Microsoft Exchange ActiveSync, any new
Calendar events on the server for the preceding seven days are downloaded to the
device; any events older than seven days are removed from the device, although
they remain on the server. The interval for synchronizing Calendar events is
always seven days, even if a different interval is set on the device for synchronizing
email messages. If the interval is less than 14 days, then 2 weeks of calendar data
is removed; if the interval is more than 2 weeks, then one month of calendar data
is removed.
IMPORTANT
Users cannot choose to synchronize Calendar events with Palm
Desktop software or Outlook once they set up a Microsoft Exchange ActiveSync email
account. If users want to stop synchronizing Calendar events with the server, they
must delete the Microsoft Exchange ActiveSync email account.
When synchronizing Calendar with Microsoft Exchange ActiveSync, the following
takes place:
■
Time zones are always included for Calendar events when using Microsoft
Exchange ActiveSync. When synchronizing with the Exchange server and
downloading new events, the time zone information is included with each
event. If users travel to a different time zone, the event times are automatically
adjusted in Calendar on their device.
■
For meetings, users can see a list of attendees to the meeting.
■
Any events created on the device are synchronized to the server.
■
Any events created or changed in Outlook on the user’s computer that are on
the Exchange server are synchronized to the user’s device.
■
Any meeting invitations are displayed in the Inbox of the user’s Microsoft
Exchange ActiveSync account in VersaMail. When a user responds to an
invitation, the response is synchronized to the server, then synchronized from
the server to Calendar on the device.