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Palm Zire 72, User Manual

The Palm Zire 72 User Manual is your comprehensive guide to unlocking the full potential of this powerful handheld device. With easy-to-follow instructions and helpful tips, this manual ensures a seamless experience. Download the free manual from our website, manualshive.com, and embark on an exciting journey with your Palm Zire 72.

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Zire™ 72 

Handheld

9

CHAPTER 1

Setting Up Your Handheld and Your Computer

2

Press the power button to turn on your handheld.

3

Continue with the onscreen instructions on your computer to 

synchronize your 

handheld with your computer

.

Done

Summary of Contents for Zire 72

Page 1: ...e ...

Page 2: ...udes technology owned by Microsoft Corporation and cannot be used or distributed without a license from Microsoft Licensing GP Disclaimer and Limitation of Liability palmOne Inc assumes no responsibility for any damage or loss resulting from the use of this guide palmOne Inc assumes no responsibility for any loss or claims by third parties which may arise through the use of this software palmOne I...

Page 3: ...eld s battery 5 Step 2 Turning on your handheld for the first time 6 Step 3 Installing your software 7 Step 4 Connecting your handheld to your computer 8 Switching to another desktop software application 10 Using Profiles 11 Creating a user profile 12 Synchronizing with a user profile 14 Related topics 17 Chapter 2 Exploring Your Handheld 18 Locating the controls on your handheld 19 Front panel co...

Page 4: ... information 41 Related topics 42 Chapter 4 Entering Information 44 How can I enter information 45 Entering information with Graffiti 2 writing 45 Writing Graffiti 2 characters 46 Graffiti 2 alphabet 48 Graffiti 2 numbers 49 Graffiti 2 gestures 53 Writing Graffiti 2 symbols and other special characters 54 Graffiti 2 symbols and special characters 55 Writing Graffiti 2 ShortCuts 56 Graffiti 2 Short...

Page 5: ...on the network 87 Customizing your synchronization settings 90 Choosing how your computer responds to synchronization requests 90 Setting synchronization options 92 Choosing whether application information is updated 93 Synchronizing with an external file 99 Related topics 100 Chapter 6 Expanding Your Handheld 101 What type of expansion cards can I use 102 How can expansion cards help me 102 Inser...

Page 6: ...ck Connect settings 127 Using Tap to Connect 128 Working with Contacts on your computer 130 Related topics 131 Chapter 8 Managing Your Calendar 132 Scheduling events 133 Scheduling an appointment 133 Scheduling an event without a start time 135 Scheduling a repeating event standard interval 137 Scheduling a repeating event unusual interval 138 Scheduling an event that is longer than a day 140 Ente...

Page 7: ...Related topics 166 Chapter 9 Managing Your Tasks 167 Creating a task 168 Setting an alarm 169 Scheduling a repeating task standard interval 170 Scheduling a repeating task unusual interval 172 Organizing your tasks 174 Marking a task complete 175 Deleting tasks 176 Deleting a specific task 176 Deleting all your completed tasks 177 Customizing your Tasks list 178 Working with Tasks on your computer...

Page 8: ...cy options 206 Customizing the currency pick list 206 Presetting the currency symbol 207 Creating a currency symbol 208 Deleting expenses 210 Deleting an individual expense 210 Deleting an entire category of expenses 211 Customizing the expense list 212 Working with Expense on your computer 213 Related topics 214 Chapter 14 Recording Voice Memos 215 Creating a voice memo 216 Creating a quick voice...

Page 9: ...iting photo or video details 244 Organizing photos and videos 246 Organizing photos and videos in albums 246 Moving a photo or video within and between albums 248 Sorting photos and videos in List view 249 Sorting albums 250 Copying a photo 253 Deleting a photo or video 254 Sharing photos and videos 255 Working with palmOne Media on your computer 256 Related topics 257 Chapter 16 Listening to Musi...

Page 10: ...tting up a connection to a network 291 Creating trusted pairs 293 Setting advanced Bluetooth features 295 Storing recently found device names 295 Allowing your handheld to wake up when it is turned off 296 Related topics 297 Chapter 18 Sending and Receiving E mail Messages 298 Upgrading an existing e mail account 299 About e mail accounts 300 Account and connection types 300 Using an e mail provid...

Page 11: ...n e mail message 333 Entering an address directly in the To field 335 Entering an address using Contacts 336 Entering an address using Smart Addressing 337 Attaching a personal signature 338 Send retry 339 Send retry notifications 339 Modifying messages in the Outbox 340 Outbox icons in the VersaMail applications 340 Working with e mail folders 341 Viewing another folder 341 Customizing the appear...

Page 12: ...tion options for your e mail account 374 Setting mail client synchronization options 376 Setting Microsoft Outlook or Outlook Express as your default e mail program 378 Setting advanced e mail synchronization options 379 Account information screens 383 VersaMail conduit shortcuts 384 Verifying handheld account settings before synchronizing accounts 385 Excluding one or more accounts during synchro...

Page 13: ...edia Messages 416 Creating and sending messages 417 Creating and sending a text message 417 Creating and sending a multimedia message 419 Requesting a receipt for sent text messages 425 Setting delivery options for a multimedia messages 426 Adding a signature to a message 428 Viewing a text message 429 Responding to a text message 430 Replying to a text message 430 Forwarding a message 432 Saving ...

Page 14: ... Connecting to the Internet 456 Downloading files and pages 457 Downloading a file 457 Saving a web page 458 Viewing a saved page 459 Viewing a saved file on an expansion card 460 Communicating with other users 461 Sending e mail using VersaMail 461 Sending a web address via VersaMail 462 Sending e mail via an Internet e mail account 463 Returning to a web page you recently visited 464 Changing yo...

Page 15: ... dial entry 488 Related topics 489 Chapter 22 Sharing Information 490 Using the Send command 491 Sending information from within an application using Bluetooth technology 491 Sending a category 493 Sending an application 494 Using the Send command with the VersaMail application 495 Using the Send command with Messages 495 Beaming 496 Beaming information from within an application 496 Beaming a cat...

Page 16: ...522 Related topics 525 Chapter 24 Using Categories to Organize Information 526 Adding a category 527 Renaming a category 528 Deleting a category 529 Placing information into a category 530 Placing an entry into a category 530 Placing an application into a category 532 Viewing information by category 533 Related topics 534 Chapter 25 Installing and Removing Applications 535 Checking space and versi...

Page 17: ...7 Deleting a location 559 Setting the alarm clock 560 Responding to the alarm clock 561 Changing the clock display 562 Related topics 563 Chapter 27 Customizing Your Handheld 564 Customizing the Home screen 565 Making the screen easier to read 567 Changing the screen fonts 567 Adjusting the brightness 569 Changing screen colors 570 Giving your favorite applications a button or icon 571 Setting the...

Page 18: ...dheld to a mobile phone 596 Customizing network settings 597 Setting up a service profile 597 Connecting to your service 600 Adding details to a service profile 601 Deleting a service profile 603 Creating login scripts 604 Adding plug in applications 607 Related topics 609 Chapter 28 Maintaining Your Handheld 610 Handheld do s and don ts 610 Handheld do s 610 Handheld don ts 611 Resetting your han...

Page 19: ...638 Sharing 639 Problems with incompatible applications 640 Chapter 30 Getting Help 643 Self help resources 643 Technical support 644 Product Regulatory Information 645 FCC Statement 645 Canadian ICES 003 Statement 646 CE Compliance Statement 646 Declaration of Conformity 646 Battery Warning 647 Static Electricity ESD and your palmOne handheld 648 Index 650 ...

Page 20: ...e cues in instructions Cue that means the procedure continues on the next page Cue that signals the end of the procedure You re done A step that you must follow otherwise you could experience an error or even lose information OPTIONAL A step you might find useful Information that applies only in certain cases or that tells more about a procedure step WINDOWS ONLY MAC ONLY A procedure or text that ...

Page 21: ...ng fact about the topic being described may include a link to more information Key Term A technical term related to the topic being described The term may appear in this guide or only on your handheld Support A pointer to a web site where you can find help if you experience problems with a specific feature or with your handheld In this chapter Links on the first page of each chapter that send you ...

Page 22: ...w a magnifying glass over the page and click repeatedly Click Previous View or depending on your version of Acrobat Reader to return to the original view Click an entry in the Table of Contents or Index to go directly to that section of the guide If you link to a page in the guide to return to the page you were on before you clicked the link click Previous View or depending on your version of Acro...

Page 23: ... it uniquely yours While you re likely to get years of enjoyment from your handheld it only takes four easy steps to get up and running Benefits of setup Start using your handheld right away Establish a link between your handheld and your computer Set up your handheld for optimal use In this chapter What s in the box System requirements Step 1 Charging your handheld Step 2 Turning on your handheld...

Page 24: ...rements WINDOWS ONLY A PC with a Pentium II processor or higher and one of the following operating systems Windows 98 Windows ME Windows 2000 requires administrator rights to install Palm Desktop software Windows XP requires administrator rights to install Palm Desktop software Internet Explorer 4 01 with SP2 Service Pack 2 or later 60 megabytes MB available hard disk space Key Term Palm Desktop s...

Page 25: ...the CD MAC ONLY Mac computer or compatible with a PowerPC processor Mac OS 9 2 2 or Mac OS X version 10 2 or 10 3 Mac OS X requires administrator rights to install Palm Desktop software 25MB available hard disk space Monitor that supports screen resolution of 800 X 600 or better One available USB port CD or DVD drive for installing Palm Desktop software from the CD that came with your handheld or ...

Page 26: ...ot connect the HotSync cable to your handheld until later 2 Charge your handheld for three hours Be sure your handheld is fully charged before going on to Step 2 Done Before You Begin If you re upgrading from another Palm OS handheld synchronize your old handheld with your old desktop software Tip After the initial charge charge your handheld at least half an hour every day ...

Page 27: ...case there is enough power to store your information but not to turn on your handheld If your handheld doesn t turn on when you press the power button recharge it immediately Conserve battery life by doing any of the following Adjusting the screen brightness Reducing the Auto off setting Preventing your handheld from turning on by accident Minimizing use of the expansion slot If your battery drain...

Page 28: ...PTIONAL Unplug the power adapter from your handheld 3 Slide the stylus out of the slot 4 Hold the stylus as you would hold a pen and follow the onscreen instructions to set up your handheld Done Before You Begin Be sure to fully charge your handheld as described in Step 1 Tip After you set up your handheld go to the Quick Tour to learn the basics Power button Stylus ...

Page 29: ...on b Follow the onscreen instructions If you re upgrading select the username that you assigned to your old handheld During installation you re asked to connect your computer to your handheld See Step 4 Before You Begin Set up a profile if you want to install the same set of information on several handhelds Did You Know When you upgrade there s no need to delete the old desktop software first When...

Page 30: ... you always have an up to date backup copy of important information 0 1 Connect your handheld to your computer a Plug the HotSync cable into a USB port on your computer b Plug the cable into your handheld Continued IMPORTANT Tip If the Select User dialog box appears during synchronization select the username of the handheld you want to synchronize and click OK Key Term Third party application A so...

Page 31: ... 9 CHAPTER 1 Setting Up Your Handheld and Your Computer 2 Press the power button to turn on your handheld 3 Continue with the onscreen instructions on your computer to synchronize your handheld with your computer Done ...

Page 32: ...You can also change from Outlook to Palm Desktop software If you choose to synchronize with Microsoft Outlook Windows only information from Contacts Calendar Tasks and Memos is synchronized with Outlook Other information such as photos videos voice memos and notes is synchronized with Palm Desktop software 0 1 Insert the CD into your computer 2 Select Change your synchronization method 3 Follow th...

Page 33: ...f their user specific information A user profile enables you to install the same information onto multiple Palm OS handhelds before each handheld is individualized with a unique username and user specific information A handheld that has a user profile installed can be given to anyone because the handheld is not yet identified by a unique username When the new user synchronizes for the first time h...

Page 34: ...esktop software b From the Tools menu select Users c Click Profiles and then click New 2 Enter a unique name for the profile and click OK twice 3 Select the profile from the User list and create the info in Palm Desktop software for the profile Done Did You Know Save time by using the File Link feature or importing to quickly add information to a profile ...

Page 35: ...d Your Computer MAC ONLY 0 1 Open the New Profile screen a Open Palm Desktop software b From the User pop up menu select Edit Users c Click New Profile 2 Create the profile a Enter a unique name for the profile and click OK b Close the Users window Continued ...

Page 36: ... in Palm Desktop software for the profile 4 Set the profile s conduit settings a From the HotSync menu select Conduit Settings b Select the conduit settings for the profile Done 1 Begin synchronization a Connect the HotSync cable to the USB port on your computer and then insert the other end into the mini USB connector on your handheld b Make sure your handheld is on c Tap Star Continued ...

Page 37: ...ur Computer 2 Transfer the profile information a Click Profiles b Select the profile you want to load on the handheld and click OK c Click Yes The next time you synchronize that handheld Palm Desktop software prompts you to assign a username to the handheld Done ...

Page 38: ...to the USB port on your computer and then insert the other end into the mini USB connector on your handheld b Make sure your handheld is on c Tap Star 2 Select the profile you want to load on the handheld and click OK The next time you synchronize that handheld Palm Desktop software prompts you to assign a username to the handheld Done ...

Page 39: ...n for a specific application Transferring information to your handheld from an outside source such as a file containing your company s phone list Installing and Removing Adding applications to your handheld Installing additional software from the CD Deleting applications from your handheld Viewing application information Customizing Adjusting the screen display Reducing the Auto off setting Keepin...

Page 40: ...are for fun too You can take pictures and create digital photo albums play games and read eBooks Insert expansion cards sold separately to listen to music to capture videos or to enjoy useful reference software and more Benefits of your Zire 72 handheld Capture and view photos and videos with the built in camera Play music Stay in touch with wireless connectivity Save time and stay organized Trave...

Page 41: ...d The screen is touch sensitive Input area Lets you enter info with Graffiti 2 writing or open the onscreen keyboard 5 way navigator Helps you move around and select info to display on the screen Application buttons Open the Calendar Contacts Camera and Music RealOne Mobile Player applications Screen 5 way navigator Calendar Contacts Camera Music Input area Application buttons ...

Page 42: ...rately to play music back up info and add memory applications and accessories to your handheld Key Term IR Short for infrared Beaming uses infrared technology to send information between two IR ports that are within a few feet of each other Did You Know Beaming lets you quickly share appointments addresses phone numbers and more Stylus Expansion card slot Power button IR port Indicator light Headp...

Page 43: ...e jack Lets you connect a standard 3 5 mm stereo headset sold separately to your handheld so you can listen to music and other audio applications Voice Memo button Records a voice memo when you press and hold this button Stylus Lets you enter information on your handheld To use the stylus slide it out of the slot and hold it as you would a pen or pencil Using your fingertip instead of the stylus i...

Page 44: ...und when capturing videos with the built in camera and when creating voice memos Reset button Resets your handheld if it freezes stops responding Power connector Lets you connect the power adapter to your handheld so you can charge it Key Term USB The type of connector or cable that s commonly used to connect accessories to a computer Mini USB connector Reset button Power connector Bluetooth radio...

Page 45: ...ur handheld to your computer using the HotSync cable so you can synchronize Bluetooth radio internal Enables your handheld to connect with other devices sold separately that use Bluetooth communication Clock icon Displays the current time and date The display closes automatically after two seconds See Setting the date and time and Managing Clock Settings for more information Brightness icon Opens ...

Page 46: ... Computer for more information Find icon Opens the Find dialog box where you can search for information See Finding information for more details Letter keyboard icon Opens the alphabetic keyboard See Entering information with the onscreen keyboard for details Number keyboard icon Opens the numeric keyboard See Entering information with the onscreen keyboard for details Scroll bar Previous next arr...

Page 47: ... such as OK Cancel or Details to perform a command or to open a dialog box Command buttons appear at the bottom of dialog boxes and application screens Tips icon Tap the Tips icon to view shortcuts and other useful information for the screen where the icon is located When you re finished viewing the tip tap Done Entry box Tap an entry box to open a dialog box where you can enter info for that fiel...

Page 48: ... Camera Capture photos and videos Use the Media application to view and organize them Expansion card required for videos sold separately Card Info View information about an expansion card seated in the expansion card slot Contacts Store names and addresses phone numbers e mail and web site addresses even photos and birthdays Organize your contacts into categories Expense Track business or travel e...

Page 49: ...Send and receive short text SMS and multimedia MMS messages using the built in Bluetooth technology on your handheld palmOne WebPro Browse your favorite sites on the web using the built in Bluetooth technology on your handheld Internet connection required RealOne Carry music on an expansion card sold separately create playlists and listen to music on your handheld This application also includes de...

Page 50: ...initial CD installation process Send To Handheld droplet Transfer applications and other files from your computer to your handheld or to an expansion card that is seated in the expansion slot Mac only This application installs automatically during the initial CD installation process Getting Started Guide Keep the Getting Started Guide with you and view it on your handheld Documents To Go Create vi...

Page 51: ...only You cannot view video clips that you capture on your handheld on a Mac computer For more information go to www palmOne com support intl Java Technologies Access more software and functions after you download WebSphere Micro Environment to run Java J2ME on your handheld Download requires Internet connection Handmark Solitaire Enjoy hours of entertainment with this solitaire game powerOne Calcu...

Page 52: ...ion Synchronizing Synchronizing your handheld with your computer Sharing Beaming information and applications to other Palm OS handheld users Sending information and applications to other Bluetooth devices by using Bluetooth technology on your handheld Installing and Removing Installing additional software from the CD World Clock Viewing the current date and time Customizing Setting the current da...

Page 53: ...Zire 72 Handheld 31 CHAPTER 2 Exploring Your Handheld Maintaining Caring for your handheld Resetting your handheld Common Questions Answers to frequently asked questions about your handheld ...

Page 54: ...the same set of application controls So once you learn how to use these standard controls you ll be driving all over town and you won t even need a map Benefits of your Zire 72 handheld Find and open applications quickly Access extra features with menus Move around applications with one hand using the 5 way navigator Locate information in any application with the Find feature In this chapter Openi...

Page 55: ...me screen Turn on your handheld tap Home and tap an application icon such as Note Pad Did You Know You can reassign the application buttons to open whichever applications you choose Tip Handheld on already Tap the Home icon to go to the Home screen Did You Know You can use a favorite photo as the background for your Home screen Tip Don t want to scroll through icons on the Home screen Write the fi...

Page 56: ...tches to the other application Using menus Menus let you access additional features and settings They are easy to use and once you master them in one application you know how to use them in all your applications 0 1 Open an application 2 Tap Menu to open the menus Tip You can also open the handheld menus by tapping the application title in the upper left corner of the screen When the menus are ope...

Page 57: ...d stroke on the left side of the input area and then write the command letter For example to select Paste from the Edit menu write the Command stroke followed by the letter p When you write the Command stroke the Command toolbar appears See the next section for info on using the Command toolbar 3 Tap a menu title and then tap a menu item Done Tip Command mode is active for just a few seconds so wr...

Page 58: ... the Command toolbar write the Command stroke to display the Command toolbar and then tap an icon to select its command Using the 5 way navigator The 5 way navigator located at the bottom of the front panel lets you access information quickly with one hand and without the stylus To use the navigator press Up Down Right or Left or press Select in the center The navigator does various things based o...

Page 59: ...he corresponding direction Select Opens the selected application Holding down Select opens the category list When the category list is open Up or Down Scrolls to the next or previous category in the list Select Displays the selected category Tip To remove the selection highlight without making a selection scroll to the first icon in the upper left corner and then press Left on the navigator Tip Fr...

Page 60: ... between entries Up or Down Scrolls an entire screen of entries as long as there s nothing highlighted Hold down to accelerate the scrolling Select Inserts the selection highlight When the selection highlight is present Up or Down Scrolls to the previous or next entry Select Displays the selected entry Left Removes the selection highlight Up or Down Scrolls within the current entry Right or Left S...

Page 61: ...use the navigator to select a button Read dialog boxes carefully Selecting a button such as OK or Yes may cancel an action or delete information Select Activates a button and then closes the dialog box The number of buttons in the dialog box determines which button Select activates One button Activates that button Two or more buttons Activates the action button versus Cancel such as OK Yes or Dele...

Page 62: ... Access pick lists by tapping the triangle next to an option on the screen When the pick list is open use the navigator to scroll through the list and select an item Up or Down Scrolls within the current menu list Right or Left Scrolls to the next or previous menu on the menu bar Select Selects the highlighted menu item Up or Down Scrolls within the pick list Select Selects the highlighted item ...

Page 63: ...Find does not search applications on expansion cards 0 1 Tap Find 2 Enter the text that you want to find and then select OK 3 Tap the text that you want to review The entry you tapped appears on the screen Tip If you select text in an application before you tap Find the selected text automatically appears in the Find dialog box Did You Know In most applications you can also use Phone Lookup to ent...

Page 64: ...ns Sharing Beaming information and applications to other Palm OS handheld users Sending information and applications to other Bluetooth devices by using Bluetooth technology on your handheld Privacy Keeping information private by turning on security options Categories Creating categories and organizing your applications and information Installing and Removing Adding and deleting applications on yo...

Page 65: ...Zire 72 Handheld 43 CHAPTER 3 Moving Around in Applications Maintaining Caring for your handheld Common Questions Answers to frequently asked questions about using your handheld and its applications ...

Page 66: ...s best for large amounts Choose the one that s right for any situation Benefits of entering information Enter information on your handheld or at your desk Choose the method that works best for your situation In this chapter How can I enter information Entering information with Graffiti 2 writing Entering information with the onscreen keyboard Entering information with your computer Importing infor...

Page 67: ...most popular methods are using Graffiti 2 writing the onscreen keyboard and Palm Desktop software or Microsoft Outlook on your computer Entering information with Graffiti 2 writing You can enter info directly on your handheld with Graffiti 2 writing Graffiti 2 writing includes any character you can type on a standard keyboard Entering these characters on your handheld is very similar to the way yo...

Page 68: ...rs exactly as shown in the tables that follow these steps Be sure to start each stroke at the heavy dot 5 Lift the stylus at the end of the stroke When you lift the stylus from the screen your handheld recognizes the stroke immediately and prints the character at the insertion point on the screen Did You Know You can set up your handheld so you can write on the entire screen with Graffiti 2 writin...

Page 69: ...aster Characters are entered in exactly the same way except for i t k and the number 4 These letters are now made with two strokes just the way you would write them if you were using a pen and paper Also you no longer have to use the punctuation shift stroke for common punctuation like periods commas or Just write these characters on the correct side of the input area and your handheld immediately...

Page 70: ...ut area Letter Stroke Letter Stroke Letter Stroke Letter Stroke A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Tip You can select alternate ways to write some Graffiti 2 characters Choose the method that s most natural for you Tip Customize your handheld so that you can use the entire screen to enter Graffiti 2 characters not just the input area ...

Page 71: ...Zire 72 Handheld 49 CHAPTER 4 Entering Information Graffiti 2 numbers 0 Write numbers on RIGHT side of input area Number Stroke Number Stroke 0 1 2 3 4 5 6 7 8 9 ...

Page 72: ...Entering Information Graffiti 2 punctuation marks 0 0 Write these marks on LEFT side of input area Mark Stroke Mark Stroke Period Ampersand Comma Carriage return Apostrophe At Space Quotation mark Question mark Tab Exclamation point ...

Page 73: ...dheld 51 CHAPTER 4 Entering Information 0 Write these marks on RIGHT side of input area Mark Stroke Mark Stroke Period Backslash Comma Slash Tilde ñ Left parenthesis Dash Right parenthesis Plus Equal sign Asterisk ...

Page 74: ...side of the input area and then write the accent on the right side of the input area 0 Write these marks on RIGHT side of input area Accent Stroke Accent Stroke Acute á Dieresis ä Grave à Circumflex â Tilde ã Ring å Tip Get help writing any of the Graffiti 2 characters in most applications Open the Edit menu and select Graffiti 2 Help ...

Page 75: ...Zire 72 Handheld 53 CHAPTER 4 Entering Information Graffiti 2 gestures 0 Write gestures on LEFT side or across the middle of input area Gesture Stroke Gesture Stroke Cut Paste Copy Undo ...

Page 76: ...special character shown in the following table You can write a symbol or special character anywhere in the input area 3 Enter another Punctuation Shift stroke to finish the character and to make it appear more quickly Once the Punctuation Shift indicator disappears you see the character Tip If you accidentally enter the Punctuation Shift stroke enter it again to cancel it or wait a moment and it a...

Page 77: ...Zire 72 Handheld 55 CHAPTER 4 Entering Information Graffiti 2 symbols and special characters 0 Write symbols on EITHER side of input area ...

Page 78: ... stroke followed by dts you automatically enter the current date and time You can also create your own ShortCuts 0 0 1 Write the ShortCut stroke This stroke appears at the insertion point 2 Write the ShortCut character from the following table You can write ShortCuts on the left hand side of the input area or across the middle The ShortCut stroke is replaced by the text the character represents Do...

Page 79: ...R 4 Entering Information Graffiti 2 ShortCuts 0 Write ShortCuts on LEFT side or across MIDDLE of input area Entry ShortCut Entry ShortCut Date stamp ds Time stamp ts Date time stamp dts Meeting me Breakfast br Lunch lu Dinner di ...

Page 80: ... handheld 0 1 Open an entry a Open an application b Select an entry or tap New 2 Tap one of the following to open an onscreen keyboard ABC Opens the letter keyboard 123 Opens the number keyboard Continued Key Term Entry An item in an application such as a contact in Contacts or an appointment in Calendar Tip You can enter text whenever you see a blinking cursor on the screen Letter keyboard Number...

Page 81: ...e characters to enter text numbers and symbols and then select Done Done Tip When a keyboard is open you can tap abc 123 or Int l to open any of the other keyboards Backspace Return Tab Caps lock Caps shift Letter keyboard Number keyboard International keyboard ...

Page 82: ...ose to synchronize with Microsoft Outlook Windows only info from Contacts Calendar Tasks and Memos is synchronized with Outlook Other info such as photos and notes is synchronized with Palm Desktop software WINDOWS ONLY 0 1 Open an application in Palm Desktop software a Double click the Palm Desktop icon on your computer desktop b Click the icon in the launch bar to open the application Continued ...

Page 83: ...t d 2 Do one of the following Click New in the lower left corner of the screen to create a new entry Click an existing entry and then click Edit in the lower left corner of the screen 3 Enter the information and then click OK Continued Launch bar New Edit ...

Page 84: ...ng Information MAC ONLY 0 4 Synchronize your handheld with your computer Done 1 Open an application a Double click the Palm Desktop icon in the Palm folder on your computer b Click the icon in the toolbar to open the application Continued ...

Page 85: ...f the following Click New in the upper left corner of the screen to create a new entry Click an existing entry and then click Edit in the upper left corner of the screen 3 Enter the information and then click OK 4 Synchronize your handheld with your computer Done ...

Page 86: ...elimited TAB TSV TXT Contacts archive ABA Memos Comma delimited CSV TXT tab delimited TAB TSV TXT Memos archive MPA Text TXT Tasks Tasks archive TDA WINDOWS ONLY 0 1 Save the file on your computer in one of the accepted formats 2 Import the file into Palm Desktop software a Double click the Palm Desktop icon on your computer desktop b Click the icon in the launch bar for the application you want t...

Page 87: ...ormation Cont d c Click File and then click Import d Follow the onscreen instructions to map the fields in your file to the fields in Palm Desktop software and import the file 3 Synchronize your handheld with your computer Done Imported fields ...

Page 88: ... the related application in your desktop software The Palm Desktop online Help and the Microsoft Outlook online Help have lots of info about how to restore archived files Refer to these Help files for details 1 Save the file on your computer in one of the accepted formats 2 Import the file into Palm Desktop software a Double click the Palm Desktop icon in the Palm folder on your computer b Click t...

Page 89: ...ir name and phone number into the appointment you create in Calendar This feature is available in Calendar Memos Tasks and Expense 0 1 Open an entry a Open an application b Select an entry or tap New In Expense only Tap Details and then tap Attendees 2 Add the Contact from Phone Lookup a Tap where you want to enter the Contact b Open the menus c Select Options and then select Phone Lookup Continue...

Page 90: ...Handheld 68 CHAPTER 4 Entering Information Cont d d Select the contact and then select Add 3 OPTIONAL To add another contact repeat step 2 The name and phone number of the contact are automatically entered Done ...

Page 91: ...veral ways to select information that you want to edit or delete Selecting text Place the cursor before or after the text you want to select and drag the cursor over all the text you want to select Selecting a word Tap twice on a word to select it Place the cursor before or after the word and drag it over the word to select it Selecting a line Tap three times anywhere in a line to select it Place ...

Page 92: ...menus b Select Edit and then select Copy 3 Tap where you want to paste the information 4 Select Edit and then select Paste Done Tip There are even faster ways to copy and paste information Use Graffiti 2 gestures Use the Graffiti 2 Command stroke and the command letter for cut copy or paste X C P Select the text write the command stroke and then tap the icon for cut or copy Move to the place where...

Page 93: ...rt of an entry with the Cut command 0 1 Select the information you want to delete 2 Delete the information a Open the menus b Select Edit and then select Cut Done Tip Delete information with Graffiti 2 writing Select the information and then draw a line from right to left in the input area ...

Page 94: ...n to another Palm OS handheld Customizing Selecting alternate ways to write some Graffiti 2 characters Using the entire screen to write Graffiti 2 characters Creating your own Graffiti 2 ShortCuts Common Questions Answers to frequently asked questions about entering information Support If you re having problems entering information or with anything else on your handheld go to www palmOne com suppo...

Page 95: ...on your computer If you use your handheld only on its own and never synchronize it with your computer then you aren t taking full advantage of your handheld You can do much more with your handheld if you synchronize it with your computer Benefits of synchronizing Quickly enter and update information on your computer and your handheld Install applications and files Protect your information Send pho...

Page 96: ... on your computer Windows only If you do information from Contacts Calendar Tasks and Memos is synchronized with Outlook Other information such as photos videos voice memos and notes is synchronized with Palm Desktop software You can insert the CD at any time to choose synchronization with Outlook if you did not do so during the initial installation Install applications and files You can use palmO...

Page 97: ...omputer your photos are stored in the Home Pictures palmOne Photos Palm User Name folder OS X or Documents palmOne Photos Palm User Name OS 9 folder and your videos are stored in Home Movies palmOne Videos Palm User Name folder OS X or Documents palmOne Videos Palm User Name OS 9 folder Information from Expense and the VersaMail application is synchronized on Windows computers only You cannot view...

Page 98: ...e or your handheld s IR port If you followed the instructions to synchronize during initial setup you ve already covered this requirement To synchronize HotSync Manager must be active HotSync Manager was installed when you installed Palm Desktop software if you didn t install Palm Desktop software you don t have HotSync Manager on your computer On a Windows computer you know HotSync Manager is act...

Page 99: ...eld screen and you can disconnect your handheld from the cable Be patient synchronization may take up to a few minutes Done Tip If you need help with synchronizing see I can t synchronize my handheld with my computer Tip View the HotSync log to see what applications were successfully synchronized and whether any problems took place during synchronization Go to the Home screen on your handheld and ...

Page 100: ...you travel with an IR enabled laptop WINDOWS ONLY 0 1 Prepare your computer for IR synchronization a Click the HotSync Manager icon in the taskbar in the lower right corner of your screen b Make sure that Infrared is selected Continued Before You Begin Your computer must have an enabled IR port and driver or have an IR device attached to it Check your computer s documentation to see if it supports...

Page 101: ...f the IR port of your computer e Tap the HotSync icon on your handheld f When synchronization is complete a message appears at the top of your handheld screen Be patient synchronization may take up to a few minutes Done Tip You can continue to use the HotSync cable even if your computer is set up for IR synchronization If you disconnect the cable after selecting Infrared on a Windows computer be s...

Page 102: ...LY 0 1 Prepare your computer for IR synchronization a Double click the HotSync Manager icon in the Palm folder b In the HotSync Controls tab select Enabled c Click the Connection Settings tab d Select the On check box next to IR port e Close the HotSync Software Setup window Continued ...

Page 103: ... handheld within a few inches of the IR port of your computer e Tap the HotSync icon on your handheld f When synchronization is complete a message appears at the top of your handheld screen Be patient synchronization may take up to a few minutes Done Did You Know You can continue to use the HotSync cable even if your computer is set up for IR synchronization Tip Mac Turn off the IR port when you r...

Page 104: ... synchronize over a network Synchronizing by dialing in to a network 0 1 Prepare your computer for network synchronization a Click the HotSync Manager icon in the taskbar in the lower right corner of your screen b Select Network c Click the HotSync Manager icon again and then select Setup Continued Before You Begin The following setup must be done before you can synchronize over a network Your com...

Page 105: ...ter s network information on your handheld You must use the cable or the IR port for this synchronization Continued Tip Click TCP IP Settings to display the primary settings for your computer Check that these settings are correct on your handheld by selecting the HotSync icon on the Home screen and then selecting Primary PC Setup from the Options menu If the settings do not match restart your comp...

Page 106: ...ng Your Handheld with Your Computer 2 Prepare your handheld for network synchronization a Go to the Home screen and select HotSync b Open the menus c Select Options and then select Modem Sync Prefs d Select Network and then select OK Continued ...

Page 107: ... the Service pick list and select the service you use to connect to your corporate network Check with your system administrator if you do not know which service to use c Select Done Continued Tip Use Network Preferences to set up a service if you have not done so already Check with your system administrator to obtain network service information ...

Page 108: ... Select OK 5 Tap the Modem HotSync icon to synchronize your handheld with your computer Done Did You Know Only applications that have a conduit are included in synchronization Other applications are not included even if they appear on the Conduit Setup screen with a checkmark next to their name Tip You can deselect applications forexample to include a smaller number of applications during synchron...

Page 109: ... the computer with which you want to synchronize Continued Before You Begin In addition to the general requirements for network synchronization you must meet the following requirements in order to synchronize by connecting with a computer on the network To connect using your handheld s IR port the computer to which you are connecting must be IR compatible The computer to which you are connecting m...

Page 110: ... Click OK d Tap Star on your handheld to record your computer s network information on your handheld You must use the cable or the IR port for this synchronization Continued Tip Click TCP IP Settings to display the primary settings for your computer Check that these settings are correct on your handheld by selecting the HotSync icon on the Home screen and then selecting Primary PC Setup from the O...

Page 111: ...network synchronization a Go to the Home screen and select HotSync b Open the menus c Select Options and then select LANSync Prefs d Select LANSync and then select OK 4 Synchronize over the network On the HotSync screen select Local Tap the HotSync icon to synchronize your handheld with your computer Done ...

Page 112: ...ch information to include in the synchronization troubleshooting log Mac only Choosing how application information is updated during synchronization Choosing how your computer responds to synchronization requests WINDOWS ONLY In order for your computer to respond with you initiate synchronization on your handheld HotSync Manager must be running You can choose whether HotSync manager always runs au...

Page 113: ...c Manager on each time you want your computer to respond to a synchronization request 3 Click OK Done Tip Use the default setting Always available if you re not sure which option you want Tip If you select Manual you must turn off HotSync Manager which is always on by default Click the HotSync Manager icon in the taskbar in the lower right corner of your screen and then click Exit To start HotSync...

Page 114: ...eld with Your Computer Setting synchronization options MAC ONLY 0 1 Open the synchronization options screen a Double click the HotSync Manager icon in the Palm folder b Click the HotSync Controls tab 2 Select the synchronization options you want Continued ...

Page 115: ...bled Sets your computer to respond to synchronization requests from your handheld Enable HotSync software at system startup Sets your computer to automatically respond to synchronization requests each time you start your computer If this option is not selected you must open HotSync Manager and select the Enabled option before you can synchronize Show more detail in HotSync Log Includes more troubl...

Page 116: ...t at the top of the screen d Select the application you want and then click Change Continued Tip Windows For information on choosing whether application information is updated if you are synchronizing your handheld with Outlook see the online Outlook synchronization Help Click the HotSync Manager icon in the taskbar in the lower right corner of your screen select Custom and then select one of the ...

Page 117: ...u will lose the changes you made on your handheld Handheld overwrites Desktop Information that has been changed on your handheld is updated on your computer during synchronization If information has been changed on your computer it will be replaced by the information from your handheld and you will lose the changes you made on your computer Do Nothing No synchronization occurs so any changes made ...

Page 118: ...ies only the next time you synchronize Thereafter information is updated according to the default setting Synchronize the files 4 Click OK and then click Done Done 1 Select the application you want to customize a Double click the Palm Desktop icon in the Palm folder b From the HotSync menu select Conduit Settings c From the User pop up menu select the appropriate username d Select an application e...

Page 119: ...u will lose the changes you made on your handheld Handheld overwrites Desktop Information that has been changed on your handheld is updated on your computer during synchronization If information has been changed on your computer it will be replaced by the information from your handheld and you will lose the changes you made on your computer Do Nothing No synchronization occurs so any changes made ...

Page 120: ...on you select on an ongoing basis click Make Default If you do not select this box the option you select applies only the next time you synchronize Thereafter information is updated according to the default setting Synchronize the files 4 Click OK and then close the Conduit Settings window Done ...

Page 121: ...rom a separate external file such as a company phone list You can set up File Link to check for changes to the external file and then import those changes to your handheld during synchronization With File Link you can import information stored in any of the following formats Comma separated csv Memos archive mpa Contacts archive aba Text txt For information on how to set up a file link see the Pal...

Page 122: ...elated topics Installing and Removing Using palmOne Quick Install or Send to Handheld droplet to add applications to your handheld Common Questions Answers to frequently asked questionsabout synchronization Support If you re having problems with synchronization or with anything else on your handheld go to www palmOne com support intl ...

Page 123: ... handheld such as listening to music and capturing video clips you need to use expansion cards Benefits of expansion cards Capture and view videos Listen to music Back up info Add more games and other software Add accessories Store all your info In this chapter What type of expansion cards can I use How can expansion cards help me Inserting an expansion card Removing an expansion card Opening an a...

Page 124: ...sion cards an use the included RealOne software to listen to music on your handheld Back up info Make a copy of your important information for safe keeping in case your handheld becomes damaged or is stolen Backup card required sold separately Add games and other software Purchase popular games dictionaries travel guides and more Add accessories Attach SDIO accessories such as a presentation modul...

Page 125: ...t the card into the expansion slot with the label side facing the front of the handheld 2 Push the card in with your thumb until you hear the confirmation tone No confirmation tone Check the Sounds Alerts Preferences to make sure the System Sound setting is turned on Done Push Label side NOTE ...

Page 126: ...lightly against the card with your thumb until you hear the confirmation tone 2 Slide the card out of the expansion slot Done Tip To prevent damaging the card and the info on it always wait for your handheld to finish writing to the expansion card before you remove the card from the slot Push ...

Page 127: ...expansion card Try installing these applications on your handheld instead If you still have problems contact the developer 0 1 Go to the Home screen 2 Insert the expansion card 3 Select an application icon to open that application Done Did You Know You can install applications and other files to an expansion card during synchronization Tip When the highlight on the Home screen is not active you ca...

Page 128: ... on an expansion card instead of on your handheld In other applications such as palmOne Media storing files on expansion cards is optional You can open files on an expansion card when you insert the card into the expansion slot 0 1 Open the application associated with the files you want to open 2 Insert the expansion card 3 Select the entry you want to view Done ...

Page 129: ...of its contents Go to the Home screen and select Card Info Tip Reading and writing info on an expansion card uses more battery power than doing the same task on your handheld If you have enough space on your handheld consider copying the info to your handheld Tip If your handheld s battery is very low access to the expansion card may be disabled If this occurs recharge your handheld as soon as pos...

Page 130: ...o store your info When you buy a new card give it a name that helps you remember what s on the card You can rename the card later if you decide to store different info on the card 0 1 Go to the Home screen and select Card Info 2 Open the Rename Card dialog box a Open the menus b Select Rename Card on the Card menu 3 Enter the new name for the card and then select Rename Done ...

Page 131: ...cations that are copy protected You cannot copy or beam these applications a Tap the Copy From pick list and select Handheld b Tap the application you want to copy c Tap Copy d Select Done Done Tip If you use a card reader to view your card on a computer the file names may differ from the names you see on the Home screen Did You Know Some applications such as Media let you copy or move info betwee...

Page 132: ...pplications and files We do not recommend formatting backup cards Formatting removes the backup application and turns the card into a blank memory card 0 1 Insert an expansion card 2 Go to the Home screen and select Card Info 3 Format the card a Open the menus b Select Format Card on the Card menu c When asked if you want to format the card select OK Done IMPORTANT ...

Page 133: ...cards or beaming items between handhelds Sending applications and information to other Bluetooth devices by using Bluetooth technology on your handheld Installing and Removing Adding applications from your computer to an expansion card and installing other files such as photos videos or music Support If you re having problems with expansion cards or with anything else on your handheld go to www pa...

Page 134: ... handhelds and dial phone numbers or send messages directly from a contact entry using your handheld s built in Bluetooth technology and a compatible mobile phone You can even add photos of your loved ones directly to their contact information screen Benefits of Contacts Carry all your business and personal contact information in your hand Keep track of who is who Keep in touch In this chapter Add...

Page 135: ...nter it Tap the scroll arrows to view more fields Continued Tip If the first character you enter in the Last Name or Company field is an asterisk or another symbol that record always appears at the top of the Contacts list That s useful for an entry like If Found Call your phone number Did You Know You can also enter one or more contacts on your desktop computer and then copy them to your handheld...

Page 136: ...next field Address You can enter up to three addresses each containing five fields Addr City State Zip Code and Country You can designate an address as work W home H or other O By default the first address is designated as work 3 OPTIONAL Add a photo a Tap the Picture box b Select one of the following Camera Lets you take a photo and add it to a contact when you select Save Photos Lets you select ...

Page 137: ...l the information you want select Done That s it Your handheld automatically saves the contact Make sure you have a current backup Synchronize often Tip If you want a reminder about a birthday select the Reminder check box enter the number of days before the birthday that you want to see the reminder and then select OK Did You Know Birthdays you enter in Contacts appear as untimed events in Calend...

Page 138: ...n a preset location on the Contact Edit screen Done Tip Additional fields appear in a contact only if you enter info into them If you leave a field blank it does not appear the next time you open the Contact Edit screen Also additional fields apply only to the current contact you can duplicate contact information if you need to apply the same fields to multiple contacts Did You Know Each field typ...

Page 139: ...d you want to change and select the new field type you want Available fields include phone number e mail address and instant messenger IM fields You must set up an instant messenger account with a service provider to use instant messaging on your handheld Done Tip Any changes you make to field types apply only to the current contact You can duplicate contact information if you need to apply the sa...

Page 140: ...ny additional contact information you want such as spouse s or children s names favorite color or any other information 0 1 Press the Contacts application button 2 Define the custom fields a Select the contact you want and then select Edit b Open the menus c Select Options and then select Rename Custom Fields d Enter names for up to nine custom fields and then tap OK Done ...

Page 141: ... selecting Business Card You can then beam or send your business card to other handhelds To beam your business card quickly hold down the Contacts application button for approximately two seconds 0 1 Press the Contacts application button 2 Create a business card a Select the contact you want or create a new contact with your own contact information b Open the menus c Select Business Card on the Re...

Page 142: ...ation button 2 Duplicate a contact a Select the contact you want and then select Edit b Open the menus c Select Record and then select Duplicate Contact Done Tip You can also duplicate a contact in the Contacts desktop application by highlighting a contact in the Contacts list and then selecting Edit Copy Create a new contact click the Note tab and then paste the info into a note Then cut and past...

Page 143: ... can easily scroll to the contact you want 3 Select the contact to open it Done Tip You can also press Right on the navigator or tap the Quick Look Up icon at the top of the screen to open the Quick Look Up line Press Up and Down to select the letter of the name you want in each box and press Right to move to the next box Did You Know The Phone Lookup feature lets you add contact information direc...

Page 144: ...e contact you want b Open the menus c Select Delete Contact on the Record menu 3 OPTIONAL Select the check box to save an archive copy of the contact on your computer 4 Select OK Done Tip You never know when you re going to need to look up an old business associate If you save an archive copy of your deleted contacts you can refer to them later by importing them ...

Page 145: ...g box a Select the contact you want b Select Edit and then select Details 3 Specify the information displayed with a contact a Tap the Show in List pick list and select the information that you want to appear in the Contacts list for this contact b Select OK Continued Did You Know If you select Work Home Fax Other Main Pager or Mobile from the pick list the first letter of your selection appears n...

Page 146: ...t Preferences c Select the display options you want Remember last category Select the check box if you want Contacts to display the last category shown when you return to it from another application If the check box is deselected Contacts opens to the All category List by Select whether to sort the Contacts list by last name and first name or by company and last name Done ...

Page 147: ...e entry phone number e mail address and so on from a contact s information screen Using Quick Connect If you have a compatible mobile phone sold separately that includes Bluetooth technology you can use Quick Connect to dial a phone number address an e mail text or multimedia message go to a web site or send an instant message requires additional software sold separately directly from a contact 0 ...

Page 148: ... the navigator or tap the Quick Connect icon at the top of the screen to open the Quick Connect dialog box c Select the type of connection you want For example select a phone number to dial the number on your mobile phone or select an e mail address to open the e mail application to a new message containing that address in the To field Done ...

Page 149: ...ttings a Select the contact you want b Press Right on the navigator or tap the Quick Connect icon at the top of the screen to open the Quick Connect dialog box c Tap Settings and enter the settings you want Number prefix Tap the check box and enter a prefix to add a prefix to all dialed phone numbers A prefix is not added to any number that begins with a character All other fields Tap each pick li...

Page 150: ... menus b Select Options and then select Preferences c Tap Enable Tap to Connect and then tap OK Continued Before You Begin You must have a compatible mobile phone sold separately that includes Bluetooth technology and install the e mail software included on the CD You must also complete all the prerequisites for the e mail and messaging applications To use Tap to Connect with your handheld s built...

Page 151: ...t you want b Select the entry you want to use to connect For example to dial a phone number select the number you want to dial To address an e mail message select an e mail address c Tap the entry to edit it if needed For example you might need to add an area code or country code to a phone number Done Tap to edit ...

Page 152: ...contacts Editing contact details Marking contacts private Showing masking and hiding private contacts Printing contacts Changing between the list contact info and Contact Edit views Adding notes to a contact Adding a date and time stamp to a contact Organizing contacts into categories Sharing contacts WINDOWS ONLY To open Contacts on your computer double click the Palm Desktop icon on the Windows ...

Page 153: ...r applications such as databases spreadsheets and other organizer software Privacy Keeping contacts private by turning on security options Sharing Sending contacts to other Bluetooth devices by using Bluetooth technology on your handheld E mail Sending contacts as attachments to e mail messages Messages Sending contacts as part of a text or multimedia message Support If you re having problems with...

Page 154: ...r by day week or month or as an agenda list that combines your list of tasks with your appointments Benefits of Calendar Track current future and past appointments Stay on top of deadlines Carry one calendar Spot schedule conflicts In this chapter Scheduling events Color coding your schedule Setting an alarm Rescheduling an event Deleting events Checking your schedule Customizing your calendar Wor...

Page 155: ...button b Tap the Day View icon 2 Select the date of the appointment a Tap Go To b Tap the arrows to select the year c Tap the month d Tap the date Continued Key Term Event The name for an entry in the Calendar application including appointments birthdays reminders recurring meetings and so on Tip You can also scroll to a date by pressing Right or Left on the navigator or by tapping the arrows at t...

Page 156: ... box tap End Time c Tap the hour and minute lists to select the time the appointment ends d Select OK That s it Your handheld automatically saves the appointment Make sure you have a current backup Synchronize often Did You Know You can color code your calendar to file events in categories Each category has its own color You can also mark events as private to hide them from prying eyes Hour list M...

Page 157: ... may want to enter holidays anniversaries and deadlines 0 1 Open Day View a Press the Calendar application button b Tap the Day View icon 2 Select the date of the event a Tap Go To b Tap the arrows to select the year c Tap the month d Tap the date Continued Did You Know Need to reserve a date before you know the details of the appointment Schedule an event without a start time Day View icon Go To ...

Page 158: ...escription on the line that appears at the top of the screen A diamond appears in the time column to show that the event doesn t start at a specific time Done Tip You can change an event without a time to a scheduled appointment Tap the event description tap Details tap the Time box and select the start and end times NOTE ...

Page 159: ...niversaries and holidays 0 1 Press the Calendar application button 2 Enter the event you want to repeat and then tap the event description 3 Set the repeat interval a Tap Details b Tap the Repeat pick list and select how often the event repeats Daily until Every week Every other week Every month or Every year If you select Daily a dialog box appears for you to select the end date c Select OK Done ...

Page 160: ...rip to the gym every other day schedule a class that meets on the 1st Wednesday of each month or enter annual holidays that occur during a particular time of month such as the 1st Monday in September or the 3rd week of November 0 1 Press the Calendar application button 2 Enter the event you want to repeat and then tap the event description 3 Open the Change Repeat dialog box a Tap Details b Tap th...

Page 161: ...nd select an end date if needed d If you selected Week in step c tap the day of the week the event repeats If you selected Month in step c tap Day to select the week within the month such as the 4th Thursday or tap Date to select the same date within the month such as the 15th e Select OK Done Tip To enter holidays such as Labor Day or Thanksgiving tap Month enter 12 on the Every line and then tap...

Page 162: ...Details b Tap the Repeat pick list and select Daily until c Select the year month and date when the event ends d Select OK Done Did You Know Reserve a specific block of time during the day or use events without times to flag a series of dates For example you can reserve vacation time from 6 23 6 30 using a repeating event without a time and then schedule a specific excursion from 9 00 to 3 00 on 6...

Page 163: ...a restaurant a conference room or your friend s house Enter a note such as dial in info for a conference call or directions to a location 0 1 Press the Calendar application button 2 Enter the event and then tap the event description 3 OPTIONAL Enter the location a Tap Details b Tap the Location field and enter a description of the location Continued ...

Page 164: ...ointments blue and your appointments with friends yellow Selecting your color codes Each color code represents a category of events You can assign each category a name and select which color you want to assign to it 4 OPTIONAL Enter the note a Tap Note b Enter the note text c Select Done 5 Select OK The location name and a note icon appear next to the event description in Agenda View and in Day Vi...

Page 165: ... Day View a Press the Calendar application button b Tap the Day View icon 2 Open the Edit Categories dialog box a From Day View tap the event description b Tap Details c Tap the Category pick list and select Edit Categories Continued Day View icon Category marker ...

Page 166: ...r code for the category a Tap New or select a category and tap Edit b Enter or edit the category name c Tap the color you want to give this category d Select OK and then select OK two more times The category name and its color coded marker appear on the category list Done ...

Page 167: ...o the description and then select a category from the list In Agenda View and Day View the category marker next to the event is color coded In Week View and Month View the symbol for the event is color coded Did You Know In Day View and Month View you can set the Display Options to show the category list so that you can view all your events or just the events for a single color code category marke...

Page 168: ...minutes hours or days before the event you want the alarm to sound and then select OK Done Tip You can customize your alarm settings in the Calendar Preferences dialog box Did You Know If you set your alarms in World Clock instead of Calendar you have different alarm sound choices Keep in mind that since World Clock alarms aren t tied to a specific event you won t see an event description when a W...

Page 169: ...e event description and edit it if necessary If you edit the description of a repeating event the new description appears in all instances of the event 3 Change the date and time a Tap Details b Tap the Time box and select the new start and end times c Tap the Date box and select the new date d Select OK Continued Tip You can also use the Event Details dialog box to change the alarm location categ...

Page 170: ...t s you want to apply the changes to Current Apply your changes to only the selected instance of the repeating event Future Apply your changes to the selected event and all instances of the repeating event that occur at a later date All Apply your changes to the selected event and all past and future instances of the repeating event Done ...

Page 171: ... specific event 0 1 Press the Calendar application button 2 Go to the event you want to delete a From Day View tap Go To b Select the year month and date of the event c Tap the event description 3 Open the Delete Event dialog box a Open the menus b Select Delete Event on the Record menu Continued Tip You can also delete a specific event by selecting the event tapping Details and then tapping Delet...

Page 172: ...you re deleting a repeating event tap one of the following to select which event s you want to delete Current Delete only the selected instance of the repeating event Future Delete the selected event and all instances of the repeating event that occur at a later date All Delete the selected event and all past and future instances of the repeating event Done ...

Page 173: ...s 0 1 Press the Calendar application button 2 Open the Purge dialog box a Open the menus b Select Purge on the Record menu 3 Select which events to purge a Tap the Delete events older than pick list and select a timeframe b Select the Save archive copy on PC check box if you want to place a copy of the deleted events in an archive file on your computer the next time you synchronize c Select OK Don...

Page 174: ... s room on the screen Agenda View also shows your schedule for the next dates that have events scheduled on them 0 1 Press the Calendar application button If Calendar is already open tap the Agenda View icon instead Continued Tip Press the Calendar application button repeatedly to cycle through the four different views Tip If you installed an e mail application such as the palmOne VersaMail applic...

Page 175: ...ER 8 Managing Your Calendar 2 Do one of the following to view your schedule Tap an appointment to go to it in Day View Tap a task to go to it in Tasks Done Agenda View icon Location No time icon Overdue task icon Category marker ...

Page 176: ...schedule one day at a time You can scroll between days in the current week or jump to any other date 0 1 Open Day View a Press the Calendar application button b Tap the Day View icon Continued Day View icon Repeat icon No time icon Alarm icon Day selector Note icon Event duration Birthday icon Category marker ...

Page 177: ... day in the same week tap the arrows to scroll to the previous or next week or tap Go To to choose a specific date Tap the repeat icon the alarm icon or Details to open the Details dialog box Tap the note icon to view the note text Tap the birthday icon to view the birthday entry Tap the category marker to assign the event to a color code Done ...

Page 178: ...p a date to go to that day in Day View Tap an event to view the event description and location Tap the scroll arrows to view events scheduled earlier or later in the day during the selected week Done Tip You can also press Right and Left on the navigator to scroll to the next or previous week To go to Day View for a particular day press Select on the navigator to insert a highlight press Right or ...

Page 179: ...ew your monthly schedule Tap the month selector to scroll to the previous or next month or tap Go To to choose a specific month Tap a date to go to that day in Day View Done Tip You can also press Right and Left on the navigator to scroll to the next or previous month To go to Day View for a particular date press Select on the navigator to insert a highlight press Right or Left to select a date an...

Page 180: ... Tap the year selector to scroll to the previous or next year or tap Go To to choose a specific year Tap the scroll arrows to see months that don t fit on the screen Tap a month to go to that month in Month View Done Tip You can also press Right and Left on the navigator to scroll to the next or previous month To go to Day View for a particular date press Select on the navigator to insert a highli...

Page 181: ...s overlap You can spot events that overlap in Week View and in Day View Customizing your calendar Control the appearance of your Calendar screens Choose display options for Agenda View Day View and Month View The options you choose for each View apply only to that View You can also choose alarm and start and end time settings Overlapping events ...

Page 182: ... options for your calendar 0 1 Press the Calendar application button 2 Open the Display Options dialog box a Open the menus b Select Options and then select Display Options 3 Tap the Default View pick list and select the view you want to see when you open Calendar Continued ...

Page 183: ...t Display the category pick list By default the Category pick list doesn t appear Show Time Bars Display the bars that show the duration of an event and event conflicts Compress Day View Avoid scrolling and display only the time period with scheduled events Show Category Column Display the category marker between the time and description The color of the category marker indicates which category th...

Page 184: ...Category List Display the category pick list By default the Category pick list doesn t appear Timed Events Show events that are scheduled for a specific time Untimed Events Show events that are scheduled for a specific date but not a specific time Daily Repeating Events Show events that repeat every day 7 Select OK Done ...

Page 185: ...ences 3 Select the timeframes that appear in Day View and Week View a Tap the arrows next to the Start Time box to set the time that your daily schedule typically begins b Tap the arrows next to the End Time box to set the time that your daily schedule typically ends Continued Tip You can view and schedule events in time slots that are before or after the start or end time You just need to scroll ...

Page 186: ...f the date of the event The Alarm Preset settings appear as defaults for each new event but you can change these settings in the Details dialog box for individual events If you don t want to use alarms for most of your events don t select this check box Alarm Sound Select the sound the alarm makes when it goes off Remind Me Select how many times the alarm sounds after the first time it goes off On...

Page 187: ...eting events Marking events as private and hiding them Printing your schedule Working with Day View Week View Month View and Year View WINDOWS ONLY To open Calendar on your computer double click the Palm Desktop icon on the Windows desktop and then click Calendar on the launch bar MAC ONLY To open Calendar on your computer double click the Palm Desktop icon in the Palm folder and then click Date B...

Page 188: ... using Bluetooth technology on your handheld E mail Sending events as attachments to e mail messages Privacy Keeping events private by turning on security options Categories Editing and deleting categories Viewing events by category Common Questions Answers to frequently asked questions about Calendar Support If you re having problems with Calendar or with anything else on your handheld go to www ...

Page 189: ...eople usually say I make lists The Tasks application on your handheld is the perfect place to make a list of the things you need to do Benefits of Tasks Set priorities Track deadlines Stay focused In this chapter Creating a task Organizing your tasks Marking a task complete Deleting tasks Customizing your Tasks list Working with Tasks on your computer Related topics ...

Page 190: ...Date to select a date from the calendar That s it Your handheld automatically saves the task Make sure you have a current backup Synchronize often Tip If no task is currently selected you can create a new task by writing Graffiti 2 characters in the input area Tip Add a note to a task Tap the Note button enter the note text and then select Done Did You Know You can organize your tasks by filing th...

Page 191: ...u want to assign an alarm to b Tap Details c Tap the Alarm box Continued Before You Begin Create a task and assign it a due date A task must have a due date to set an alarm Tip You can customize the alarm sound for your tasks in the Task Preferences dialog box Did You Know When you set an alarm a little alarm clock appears to the right of the task description ...

Page 192: ... the alarm a Tap the Alarm check box b Enter how many days before the due date you want the alarm to sound c Tap the time columns to set the time the alarm sounds d Select OK and then select OK again Done 1 Go to the Home screen and select Tasks 2 Enter the task you want to repeat and assign it a due date Continued Tip To select intervals such as the 2nd Tuesday of every month or the 3rd Thursday ...

Page 193: ...al a Tap the task description and then tap Details b Tap the Repeat pick list and select how often the task repeats Daily until Every week Every other week Every month or Every year If you select Daily a dialog box appears for you to select the end date c Select OK Done NOTE ...

Page 194: ...peat intervals For example enter tasks for paying a quarterly insurance bill or a credit card bill that is due every 28 days or changing your smoke detector battery every six months 0 1 Go to the Home screen and select Tasks 2 Enter the task you want to repeat and assign it a due date 3 Open the Change Repeat dialog box a Tap Details b Tap the Repeat pick list and select Other Continued ...

Page 195: ...e frequency at which the task repeats d Tap the End on pick list and select an end date if needed e If you selected Fixed Schedule in step b and Week in step a tap the day of the week the task repeats If you selected Fixed Schedule in step b and Month in step a tap Day to select the week within the month such as the 4th Thursday or tap Date to select the same date within the month such as the 15th...

Page 196: ...ap the pick list in the upper right to select Due Today Last 7 Days Next 7 Days or Past Due Category Displays tasks that are assigned to the selected category Tap the pick list in the upper right to select a different category Done Did You Know Overdue tasks have an exclamation point next to the due date Tip Your Task Preferences settings control which tasks appear in the Tasks list such as comple...

Page 197: ... Palm Desktop software checks off all overdue instances of the task and Microsoft Outlook checks off only the oldest instance of the task 1 Go to the Home screen and select Tasks 2 Select the check box on the left side of the task Done Tip You can set Task Preferences to record the date that you finish your tasks and you can show or hide finished tasks To change these settings open the Options men...

Page 198: ...e all your completed tasks Deleting a specific task 0 1 Go to the Home screen and select Tasks 2 Tap the task you want to delete 3 Open the Delete Task dialog box a Open the menus b Select Delete Task on the Record menu 4 OPTIONAL Select the check box to save an archive copy of the task on your computer 5 Select OK Done Tip You can also delete a specific task by selecting the task tapping Details ...

Page 199: ...ge dialog box a Open the menus b Select Purge on the Record menu 3 OPTIONAL Select the check box to save an archive copy of your completed tasks on your computer 4 Select OK Done Tip Many people find it useful to refer to old tasks for tax purposes If you save an archive copy of your deleted tasks you can refer to them later by importing them ...

Page 200: ...lso affect tasks in Calendar s Agenda View You can also choose the alarm sound for your tasks 0 1 Go to the Home screen and select Tasks 2 Open the Preferences dialog box a Open the menus b Select Options and then select Preferences Continued Tip You can also display your tasks in Calendar s Agenda View See Customizing display options for your calendar for details ...

Page 201: ...til you purge them Record Completion Date Replace the due date you assign to a task with the date you really complete and check off the task If you don t assign a due date to a task the completion date still records when you complete the task Show Due Dates Display each task s due date in the list if you assigned one and display an exclamation point next to each task that is overdue Show Prioritie...

Page 202: ...asks window Entering editing and deleting tasks Creating repeating tasks Marking tasks private Showing masking and hiding private tasks Assigning tasks to categories Printing your task list Selecting how to view tasks Sorting tasks by due date priority level or categories WINDOWS ONLY To open Tasks on your computer double click the Palm Desktop icon on the Windows desktop and then click Tasks on t...

Page 203: ...o other Palm OS handheld users Sending tasks to other Bluetooth devices by using Bluetooth technology on your handheld Privacy Keeping tasks private by turning on security options Categories Organizing tasks by type Common Questions Answers to frequently asked questions about Tasks Support If you re having problems with Tasks or with anything else on your handheld go to www palmOne com support int...

Page 204: ...you but does not fall into one of these categories From meeting notes to recipes and favorite quotations Memos provides a quick and easy way to enter store and share your important information Benefits of Memos Store essential but hard to remember information Easily retrieve and share information In this chapter Creating a memo Viewing and editing a memo Moving memos in your memos list Deleting a ...

Page 205: ...draw the Graffiti 2 writing Return stroke to move to a new line in the memo c Select Done That s it Your handheld automatically saves the memo Make sure you have a current backup Synchronize often Tip In the Memos list you can also just start writing to create a new memo The first letter is automatically capitalized Tip Use Phone Lookup to quickly add a name and phone number to a memo Done ...

Page 206: ... Memos 2 View or edit the memo a In the Memos list select the memo you want b Read or edit the memo and then select Done Done Tip The Memos list shows the first line of each memo so make sure that first line is something you will recognize Tip You can change the size of the text in Memos to enhance readability ...

Page 207: ... the stylus across the screen A black dotted line appears to represent the memo you are moving c When the line is in the location you want for your memo lift the stylus Done Did You Know If you use Palm Desktop software for synchronizing you can send a memo to your computer by synchronizing and then open the memo on your computer in an application such as Microsoft Word for further editing formatt...

Page 208: ...box a Locate the memo you want b Open the menus c Select Delete Memo on the Record menu 3 OPTIONAL Select the check box to save an archive copy of the memo on your computer 4 Select OK Done Tip Need to retrieve that holiday recipe you stored If you save an archive copy of your deleted memos you can refer to them later by importing them ...

Page 209: ...ing between the list and single memo views Adding a date and time stamp to a memo Organizing memos into categories Sorting memos Sharing memos WINDOWS ONLY To open Memos on your computer double click the Palm Desktop icon on the Windows desktop and then click Memos on the launch bar MAC ONLY To open Memos on your computer launch Palm Desktop software from the Palm folder and then select Memos Tip ...

Page 210: ...s and sorting them Privacy Keeping memos private by turning on security options Sharing Beaming memos to other Palm OS handheld users Sending memos to other Bluetooth devices using the Bluetooth technology on your handheld E mail Sending memos as attachments to e mail messages Messages Sending memos as part of a text or multimedia message Common Questions Answers to frequently asked questions abou...

Page 211: ...of paper and a pencil Note Pad gives you a place to draw freehand and take notes in your personal handwriting which is even faster and more flexible than creating a memo on your handheld Benefits of Note Pad No learning curve Capture information in the moment A picture is worth a thousand words See reminders when you set alarms In this chapter Creating a note Viewing and editing a note Deleting a ...

Page 212: ... and then selecting a category 4 Select Done That s it Your handheld automatically saves the note Make sure you have a current backup Synchronize often Before You Begin Make sure full screen writing is turned off You cannot create or edit notes in Note Pad when full screen writing is on Tip Tap the pen selector to change the pen width or to select the eraser To clear the screen completely tap the ...

Page 213: ...d Choosing the pen and paper background colors 0 0 1 Go to the Home screen and select Note Pad 2 Open the Select Colors dialog box a Select Done to display the Note Pad list b Open the menus c Select Options and then select Preferences d Tap Color Continued ...

Page 214: ...APTER 11 Writing Notes in Note Pad 3 Select the pen and paper colors a Tap Pen and then tap the ink color you want to use b Tap Paper and then tap the background color you want to use c Select OK and then select OK again Done ...

Page 215: ...arm for that note 0 1 Go to the Home screen and select Note Pad 2 Open the note a Select Done to display the Note Pad list b Select the note you want to set an alarm for Continued Tip Change the alarm sound by opening the Options menu selecting Preferences and then selecting a sound from the Alarm Sound pick list ...

Page 216: ...ptions and then select Alarm c Tap the Date box and then tap the year month and date you want the alarm to sound d Tap the time you want the alarm to sound e Select OK Done Tip You can also open the Set Alarm dialog box by selecting a note and tapping the right edge of the screen next to the note title ...

Page 217: ...ne to display the Note Pad list b Select the note you want to view or edit 3 Read or edit the note and then select Done Done Tip Sort the Note Pad list alphabetically by date or manually Open the Options menu select Preferences and then tap the Sort by pick list If you sort manually you can rearrange the list by dragging notes to another position in the list ...

Page 218: ...splay the Note Pad list b Select the note you want to delete 3 Select Delete and then select OK to confirm deletion Done Tip You can also Delete a note by opening the Record menu and selecting Delete Note Tip Want to get rid of those deletion confirmation messages Open the Options menu select Preferences and then uncheck the Confirm note delete check box ...

Page 219: ...topics Learning about the parts of the Note Pad window Viewing copying and deleting notes Editing note details and titles Setting an alarm for a note Marking notes private Showing masking and hiding private notes Printing notes Changing between the List and note Preview views Sorting notes Sharing notes WINDOWS ONLY To open Note Pad on your computer double click the Palm Desktop icon on the Window...

Page 220: ...otes to other Bluetooth devices by using Bluetooth technology on your handheld E mail Sending notes as attachments to e mail messages Privacy Keeping notes private by turning on security options Categories Creating categories so you can organize notes Common Questions Answers to frequently asked questions about Notes Support If you re having problems with Note Pad or with anything else on your han...

Page 221: ...cing your checkbook it s always nice to have a calculator on hand And because it s part of your handheld there s no need to carry a separate calculator Benefits of Calculator Always have a calculator with you Store calculations for later use In this chapter Calculator buttons Viewing recent calculations Related topics ...

Page 222: ...t places the value in memory Clear the last number you entered Clear the entire calculation so that you can start over Enter a number and then tap this button to change it to a percentage Enter a number and then tap this button to calculate the square root of the number Enter a number and then tap this button to make it negative Tip Use the memory buttons to store and recall a number you enter in ...

Page 223: ...e menus b Select Options and then select Show History c Select OK Done Did You Know Viewing recent calculations is helpful when double checking the math in your checkbook register Did You Know Calculator History also has these functions Clear Tap here to clear the calculator s history Copy Tap here to copy the history of calculations Then paste them into another application by opening the Edit men...

Page 224: ...e links below to learn about these related topics Moving around Opening applications Using menus Entering information Entering numbers with Graffiti 2 characters Support If you re having problems with Calculator or anything else on your handheld go to www palmOne com support intl ...

Page 225: ...ging transportation entertainment and more and save all of the information in one convenient place You can even transfer the information to a spreadsheet on your computer Benefits of Expense Monitor your business and personal expenses Easily retrieve expense information Create expense reports faster In this chapter Adding an expense Choosing currency options Deleting expenses Customizing the expen...

Page 226: ...d You Know Expense is not just for business Use it to help plan your budget by figuring out how much you spend each month on things like entertainment and dining out Tip Add an expense simply by writing the first letter of the expense type For example entering D opens a dinner item with today s date To enable this feature on your handheld open the Options menu and select Preferences Check the auto...

Page 227: ... the vendor and city associated with the expense For example a business lunch might be at Rosie s Cafe in San Francisco Attendees Enter the people associated with the expense c Select OK That s it Your handheld automatically saves the expense Make sure you have a current backup Synchronize often Tip Add extra information to your expense items Select the item and tap Details Then tap Note and enter...

Page 228: ...st 0 1 Go to the Home screen and select Expense 2 Open the Receipt Details dialog box a Tap an expense item b Tap Details 3 Select the currency symbol s that you want to see in the pick list a Tap the Currency pick list and then select Edit currencies Continued Tip If you travel a lot update the currency pick list so that you can quickly get to the symbols you need Did You Know Use separate catego...

Page 229: ...elect OK and then select OK again The expense list now displays the currencies you selected 1 Go to the Home screen and select Expense 2 Open Expense Preferences dialog box a Open the menus b Select Options and then select Preferences Continued Currency pick list Done Tip If you re entering several expenses that all use the same currency change the preset currency to that symbol to save time When ...

Page 230: ...ies you can create your own symbol 0 3 Choose the default currency a Tap the Default Currency pick list b Select the symbol you want to appear when you add new expenses c Select OK 0 Done 1 Go to the Home screen and select Expense 2 Open the Custom Currencies dialog box a Open the menus b Select Options and then select Custom Currencies Continued ...

Page 231: ...ire 72 Handheld 209 CHAPTER 13 Managing Your Expenses 3 Create the custom symbol a Tap a Country box b Enter the name of the country and the symbol that you want c Select OK and then select OK again Done ...

Page 232: ...ory of expenses at once Deleting an individual expense 0 1 Go to the Home screen and select Expense 2 Select the expense you want to delete 3 Delete the item a Open the menus b Select Delete Item on the Record menu 4 OPTIONAL Select the check box to save an archive copy of the expense on your computer 5 Select OK Done ...

Page 233: ...3 Delete the category and all of its items a Tap the category you want to delete b Tap Purge c Select Done Done Tip To combine expenses from different categories rename one category to match the other category s name Did You Know There is another way to delete a category Tap the Category pick list and select Edit Categories Tap the Delete command to delete the selected category and move all of its...

Page 234: ... then select OK Sort by Sort expenses by date or type Distance Show distance in miles or kilometers Show currency Show or hide the currency symbol in the expense list Done Did You Know Customizing the expense list makes it easy to see how much you spent on each type of expense For example to see how much you spent on taxis sort your expenses by type so that all your taxi expenses appear together i...

Page 235: ...info about the following topics Add edit and delete expense items Organize your expenses by date type amount notes or category View expense items as a list large icons or small icons Convert a list of expenses to a single currency Print expense reports Transfer expense information to other applications such as Microsoft Excel using the Send or Export command in Palm Desktop software To open Expens...

Page 236: ...to the attendees list with Lookup Entering information with Graffiti 2 characters and shortcuts Calculator Performing basic math calculations associated with your expenses Categories Creating and editing categories Organizing expenses by type and sorting them Customizing Setting number formats Support If you re having problems with Expense or anything else on your handheld go to www palmOne com su...

Page 237: ... play back notes agenda items and other important thoughts directly on your handheld Record client meeting notes on the way to the office then send them to your assistant via e mail to transcribe them Or use a voice memo with an alarm as a reminder message for that errand you promised not to forget Benefits of Voice Memo Capture thoughts Send recorded memos to colleagues Synchronize voice memos to...

Page 238: ...inches from your mouth and begin speaking The microphone is located on the back Continue holding the Voice Memo button while recording b When you have finished recording release the Voice Memo button A tone indicates that recording has stopped and the memo is finished Pressing the Voice Memo application button again starts a new memo 3 Select Done That s it Your handheld automatically saves the vo...

Page 239: ...ture all of your thoughts 0 1 Go to the Home screen and select Voice Memo Alternately you can press and quickly release the Voice Memo application button 2 Record your voice memo a Tap New b Tap Record A tone indicates that recording has started c Hold your handheld no more than eight inches from your mouth and begin speaking The microphone is located on the back Continued Record ...

Page 240: ...other applications while the voice memo is paused 4 Tap Stop A tone sounds to indicate that recording has stopped Continued Tip Once you pause your recording you can use other applications and come back later to resume recording To resume recording just tap the Voice Memo icon or press and release the Voice Memo application button and then tap Record Tip You can organize your voice memos by storin...

Page 241: ...and enter a title for your memo You can choose to leave the time as part of the title or remove it You can also select a category to store your memo If you want to listen to your memo tap the Play button 6 Select Done Done Tap to select a category Tap the title line and enter a name Play ...

Page 242: ... the voice memo title The voice memo begins to play after a few seconds Continued Tip You can sort the Voice Memo list by date alphabetically by length of memo or manually Go to the Preferences menu and tap the Sort by pick list to select a sorting scheme Tip Press Right or Left on the navigator to listen to the next or previous voice memo Speaker icon Pause ...

Page 243: ...Zire 72 Handheld 221 CHAPTER 14 Recording Voice Memos 3 OPTIONAL Set the volume level a Select the Speaker icon b Press Up or Down on the navigator to adjust the volume c Press Done 4 Select Done Done ...

Page 244: ...Open the menus b Select Options and then select Alarm 4 Set the alarm a Tap the Date box and select the year month and date you want the alarm to sound b Tap the Time box and select the hour and minute you want the alarm to sound Continued Tip You can use a concerto or a bird chirp or to a number of other sounds for your alarm Open the menus select Options and then select Preferences Tap the Alarm...

Page 245: ...Zire 72 Handheld 223 CHAPTER 14 Recording Voice Memos 5 OPTIONAL Select the Auto play check box to automatically play the voice memo when the alarm goes off 6 Select OK Done ...

Page 246: ...t Saving a specific memo to an expansion card 0 1 Go to the Home screen and select Voice Memo 2 Open a voice memo 3 Tap the category pick list in the upper right corner and select Card 4 Select Done Done Before You Begin You must have an expansion card inserted in your handheld s expansion card slot Did You Know When you store voice memos on an expansion card they do not appear in the Voice Memo p...

Page 247: ...storing all voice memos on an expansion card 0 1 Go to the Home screen and select Voice Memo 2 Open the Alarm dialog box a Open the menus b Select Options and then select Preferences 3 Select the check box Record automatically to expansion card if present 4 Tap OK Done ...

Page 248: ...mos private by turning on security options Sharing Exchanging voice memos with other palmOne handheld users by beaming them Sending voice memos to other palmOne Bluetooth devices by using Bluetooth technology on your handheld E mail Sending voice memos as attachments to e mail messages Common Questions Answers to frequently asked questions about Voice Memo Support If you re having problems with Vo...

Page 249: ...n your handheld select a photo as the background for your Home screen and another one as the background for Agenda View in Calendar even add a photo to a Contacts entry Benefits of your handheld s media features Never be far from your favorite people or places Capture key moments Simplify photo and video organization Use expansion cards sold separately to store videos and additional photos In this...

Page 250: ...o to the Send To Handheld droplet and then synchronize Videos are converted to MPEG 1 format from a Mac For both Windows and Mac computers note that there are numerous video formats and even many variations within the MPEG 1 and ASF MPEG 4 formats If you insert an expansion card containing a video file into your handheld s expansion slot your handheld may not be able to view the video The same is ...

Page 251: ...re you capture or view on your handheld by using the drawing tool to annotate the photo Tip Tap the palmOne Media button to view all photos and videos in the current album Did You Know The photo capture screen also displays the approximate number of photos you can capture based on your handheld s available memory and the amount of charge in the battery This number may change depending on the amoun...

Page 252: ... the navigator 4 Save or delete the photo a If photo review is enabled review the photo b After review do one of the following Save the photo Select Save The photo is saved to the album selected from the pick list Delete the photo Select Trash Done Tip To save photos automatically without reviewing them disable photo review Did You Know If photo review is enabled with timeout the photo is saved au...

Page 253: ...ick list if you want to select a different resolution for the video Captured resolution of photos and videos may be lower Continued Tip If no expansion card is inserted in the slot an error message appears Tap the screen to return to photo mode or insert an expansion card to continue Tip Tap the palmOne Media button to view all photos and videos in the current album Did You Know The video recordin...

Page 254: ...he video a Move the handheld until the scene you want to capture appears on the screen b Select Record 4 Pause resume and complete recording a Select Pause to pause recording if needed Select Record to resume recording b When finished recording press Stop Continued Pause indicator ...

Page 255: ... following Save the video Select Save The video is saved on the expansion card to the album selected from the pick list Delete the video Select Trash Done Tip To save videos automatically without reviewing them disable video review Tip Tap and drag the progress indicator bar to jump to a different section of the video Tap Pause to pause video playback Trash Play Pause Status indicator ...

Page 256: ...utton b Select the options you want White balance Select the light type for your subject Low light Select if you are in a low light environment Effects Select an effect for your image such as black and white Resolution Select a higher resolution if you want a clearer picture however a higher resolution creates a larger file size when you save the photo or video Continued Photo capture Options butt...

Page 257: ...os only Select Disabled if you do not want to be able to zoom in when taking a photo Shutter sounds Select Off if you do not want to hear a sound when taking a photo or recording a video Microphone Videos only Select whether to enable recording of sound using the microphone while recording a video 3 OPTIONAL Adjust advanced camera settings a Select Advanced at the bottom of the Photo or Video Sett...

Page 258: ...creen view of the photo or select a video from either view to play the complete video You can also rotate the orientation of the photo zoom in to view a magnified portion of a photo and view or edit detailed information about a photo or video Viewing a photo or video in Thumbnail view 0 4 Select Done Done 1 Go to the Home screen and select Media Continued Tip If the camera is open you can open the...

Page 259: ...ft corner of the screen 3 To see a full screen view of the photo or a complete video select the photo or video from the thumbnails A video automatically starts playing when you select it Continued Tip Can t remember what album your photo or video is in Select All Handheld or All card name from the pick list Did You Know When you tap Play to view a video the button changes to Pause Tapping Pause ch...

Page 260: ...il view screen Done 1 Go to the Home screen and select Media 2 View photos or videos in List view a Tap the pick list in the upper right corner and select the album containing the photo and or video you want to view b If List view is not displayed tap the List icon in the lower left corner of the screen Continued Select a photo or video to view Album pick list List icon ...

Page 261: ...lect the item from the list A video automatically starts playing when you select it 4 Tap anywhere in the photo or video to return to the List view screen Done 1 Go to the Home screen and select Media Continued Tip You can set how long a photo is displayed in slide show mode before the next item appears by opening the menus selecting Options selecting Preferences and then selecting a time interval...

Page 262: ...deos 2 View a slide show a Tap the pick list in the upper right corner and select the album containing the photos and or videos you want to view b Tap Slide Show 3 Tap a photo or video to stop the slide show and return to Thumbnail or List view Done Album pick list ...

Page 263: ... Select the photo you want in Thumbnail or List view 3 Rotate the photo a Open the menus b Select Photos and then select Rotate Photo c Select the rotation you want 4 Tap anywhere in the photo to return to Thumbnail or List view Done Tip If you receive a message that the photo is too large to rotate on your handheld synchronize and then open and rotate the photo in Palm Desktop software Synchroniz...

Page 264: ...gher For photos too large to view the entire image on the screen you can pan to view different sections of the image 0 1 Go to the Home screen and select Media 2 Choose to display zoom controls d Open the menus e Select Options and then select Preferences f Select the Display zoom controls check box g Select OK Continued Tip Press Up and Down on the navigator to zoom in and out of a photo even is ...

Page 265: ...ect the demaginify tool to shrink the photo image Pan For an image larger than your handheld s screen tap and drag the stylus to view different sections of the image Done Did You Know When an image is at maximum enlargement the magnify tool no longer appears on the screen Likewise when the image is shrunk to the smallest size the zoom out tool no longer appears Zoom in Zoom out ...

Page 266: ...ntinued Tip Photos or videos with notes appear with a note icon to the right in List view Tip In Album view you can view details for an entire album by opening the menus and then selecting Album Details from the Album menu Listed are the album name and last date modified number of files in and size of the album and whether the album is located on your handheld or on an expansion card You can edit ...

Page 267: ...c In addition to viewing photo or video details you can do the following Change name Select the photo or video name and enter a new name Move to different album Tap the Album pick list and select a new album location for the photo or video Add notes Tap the Notes field and enter a note for the photo or video 4 When finished viewing details tap Done Done ...

Page 268: ... Home screen and select Media 2 Create an album a Tap the pick list in the upper right corner and select Edit Albums b Select New enter the name of the new album and select OK c Select OK on the Edit Albums screen Continued Tip If a photo is saved on your handheld you can save it only to an album on your handheld Likewise if a photo is saved to an expansion card you can save it only to an album on...

Page 269: ... Select Done Done Tip If you are not already in the album you want to organize tap the pick list in the upper right corner and select the album you want Tip Drag the stylus across multiple photos and or videos to add or remove them all at once Did You Know You can save videos to albums only on expansion cards If the album you select is on your handheld only photos will appear on the add remove scr...

Page 270: ...s a Tap the pick list in the upper right corner and select the album containing the photo you want to move b Open the menus c Select Details from the Media menu and then select the photo you want to move d Tap the Album pick list and select the new album for the photo e Select Done Done Did You Know If you remove a photo or video from an album it is moved to the Unfiled category The photo is not d...

Page 271: ...the list Sort by date To sort photos and videos from earliest to most recent date tap Date To sort items from most recent to earliest date tap Date again Sort manually Tap a photo or video in the list and drag the stylus to where you want the item to appear A dotted black line indicates the position of the item Done Tip You must be in an album containing both videos and photos to sort by type othe...

Page 272: ...s on an expansion card first in the list tap the card icon To list all albums on an expansion card last in the list tap the icon again Sort by contents To list albums from those containing the greatest number of files to those containing the smallest number tap Contents To list albums in the reverse order smallest number of files to largest tap Contents again Done Tip You must have albums on an ex...

Page 273: ...en a text field in a new location Color button Select a drawing color e Select Done Continued Did You Know Create multicolored art by drawing on a photo selecting a different drawing color and then drawing in the new color The first drawing stays in the original color Tip Tap and hold the drawing tool button to change line size Tap and hold the text tool button to change font size Tip Use the eras...

Page 274: ... original photo with no drawing the original photo is lost Save as New Photo Saves both the photo with drawing and the original photo with no drawing You will be asked to enter a name for the new photo You can also tap the pick list to save the updated photo to a different album Don t Save Changes Saves only the original photo with no drawing Cancel Returns to Draw on Photo screen Done ...

Page 275: ...d 0 1 Go to the Home screen and select Media 2 Select a photo to copy a Tap the pick list in the upper right corner and select the album containing the photo you want b Select the photo 3 Copy the photo a Open the menus b Select Copy to Card for photos on your handheld or Copy to Handheld for photos on an expansion card from the Media menu Done NOTE Tip Copy an entire album by opening the menus se...

Page 276: ...or video a Open the menus b Select Delete from the Media menu and then select Delete again Done Tip Delete an entire album by selecting Album Details from the Album menu selecting the album you want and then selecting Delete Tip You can also delete a photo or video from the Media Details screen or delete an album from the Album Details screen by selecting Delete on that screen Tip In Thumbnail or ...

Page 277: ... the following methods Attach a photo or video to an e mail message Create a multimedia message containing photos Beam a photo or video to other Palm OS handheld users Copy a photo or video from your handheld to your desktop computer or from computer to handheld by synchronizing Sending a large number of photos or videos using Bluetooth technology or beaming can take a long time Did You Know You c...

Page 278: ... parts of the Media window Using Photo Editor to view crop rotate or enhance a photo Using Video Editor to create or trim a video clip Editing photo and video details and titles Adding notes to a photo or video Printing photos and videos Switching between the Thumbnail List and Details views Creating slide shows of photos and videos Sorting photos and videos Organizing your photos and videos into ...

Page 279: ...otos and videos to other Bluetooth devices using the Bluetooth technology on your handheld E mail Sending photos and videos as attachments to e mail messages Messages Sending photos as part of a text or multimedia message Common Questions Answers to frequently asked questions about palmOne Media and the camera Support If you re having problems with palmOne Media with the built in camera or with an...

Page 280: ...t in speaker or stereo headphones sold separately You need to purchase an SD or MultiMediaCard expansion card to save your music files and play them on your handheld Benefits of RealOne Mobile Player Listen to songs in the popular MP3 format No separate MP3 CD or mini disc player required Carry tiny expansion cards instead of CDs In this chapter Transferring MP3 files to an expansion card Transfer...

Page 281: ...h the HotSync cable b Insert an expansion card into your handheld 2 Select the MP3 files you want to transfer a From My Computer or Windows Explorer select the MP3 files you want to transfer b Drag and drop the file s or folder onto the palmOne Quick Install icon on the Windows desktop c When the confirmation dialog box appears confirm your username the file name and the destination card and then ...

Page 282: ... MP3 files onto the Send To Handheld droplet in the Palm folder b In the Send To Handheld dialog box select your username and click OK Continued NOTE Tip You can also use a card reader accessory sold separately to transfer MP3 files from your computer to your expansion card Create an SD_Audio folder in the root directory on the card and store your MP3 files in this folder Tip In Mac OS X you can m...

Page 283: ...Zire 72 Handheld 261 CHAPTER 16 Listening to Music 3 Synchronize your handheld with your computer Be patient transferring music to an expansion card can take several minutes Done NOTE ...

Page 284: ...ld use RealOne Player on your computer to convert and transfer the files WINDOWS ONLY 0 1 Access the CD from RealOne Player on your computer a Double click the RealOne Player icon on your computer desktop b Insert the CD into your computer s CD drive c Click CD in RealOne Player on your computer Continued Before You Begin Windows Install RealOne Player on your computer CD ...

Page 285: ...Tracks b Follow the onscreen instructions to select and copy tracks Continued Tip If you want to select only a few songs click Deselect All and then click the check box next to the songs you want to select Did You Know A 64MB expansion card holds about an hour of music capacity varies with sampling rates Save Tracks ...

Page 286: ...computer with the HotSync cable Do not tap the HotSync icon 4 Select the songs you want to transfer a In RealOne Player on your computer click Devices b If necessary double click Palm Handheld and then double click Card c Click Add Clips Continued Tip For tips on using RealOne Player on your computer go to the Help menu in RealOne Player or visit www realone com IMPORTANT Add Clips Devices ...

Page 287: ... that RealOne Mobile Player is open if it is a green Connected light appears in the lower left corner of the RealOne Player window on your computer b In the toolbar below the Connected light click Transfer When the transfer is complete the tracks you selected should say On Device Do not tap the HotSync icon RealOne Player is transferring the files so there s no need to do anything Done Tip On your...

Page 288: ...iod of inactivity before you exit the application the screen turns off and the music continues playing To set the period of inactivity open the Options menu and select Preferences Select an option from the Auto powersave after pick list and then select OK If you exit RealOne Mobile Player it turns off when it reaches the period of inactivity defined in Power Preferences Tip Want to stop playing mu...

Page 289: ... many playlists as you want Creating a playlist 0 1 On your handheld press the Music application button 2 Open the Edit Playlist dialog box a Tap Playlists b Tap New 3 Enter a name for the playlist Continued Tip For tips on using RealOne Mobile Player open the Options menu and select Help ...

Page 290: ... the songs in the order you want to hear them a Tap a song you want to move b Tap the up or down arrow to move the song up or down one slot c Repeat this process until the songs are in the right order d Tap Done 6 Tap Done and then tap Done again Done Tip To quickly select all the songs in the list tap Select All To quickly unselect all the songs tap Select None Up arrow Down arrow ...

Page 291: ...held press the Music application button 2 Select a song from a playlist a Tap Playlists b Tap the playlist you want to play c Tap the first song you want to play Your handheld plays the songs in the playlist beginning with the song you selected After it plays the last song in the list it stops Done ...

Page 292: ...270 CHAPTER 16 Listening to Music Editing a playlist 0 1 On your handheld press the Music application button 2 Open the playlist you want to edit a Tap Playlists b Tap the playlist you want to edit c Tap Edit Continued ...

Page 293: ... Delete a song Select a song and tap Remove to delete the song from the playlist Add a song Tap Add select a song s check box and then tap Done Move a song Select a song and tap the up arrow or down arrow to move the song up or down one slot 4 Tap Done and then tap Done two more times Done ...

Page 294: ...ting a playlist 0 1 On your handheld press the Music application button 2 Open the playlist you want to delete a Tap Playlists b Tap the playlist you want to delete 3 Delete the list a Tap Delete List b Tap Yes in the confirmation dialog box c Tap Done Done ...

Page 295: ... handheld press the Music application button 2 Select a song to play and view To play and view the current song tap Play To play and view a different song tap Songs and select a song from the list 3 Open the Song Details dialog box a Open the menus b Select Song Details on the Music menu c After you finish viewing the info select Done Done ...

Page 296: ...online Help in RealOne Player to learn how to use RealOne Player on your computer The online Help includes info about the following topics Learning about the parts of the RealOne window Finding media Playing media Saving and burning media RealOne premium services Preferences Troubleshooting To open RealOne Player on your computer double click the RealOne Player icon on the Windows desktop ...

Page 297: ...ing expansion cards Viewing the contents of a card Installing and Removing Installing the RealOne software on your computer Using Palm Quick Install and the Send To Handheld droplet Common Questions Answers to frequently asked questions about RealOne Mobile Player Support If you re having problems with RealOne Mobile Player or RealOne Player on your computer go to www realone com ...

Page 298: ...nnections to a number of devices so you can enjoy the convenience of cable free connectivity Benefits of your handheld s Bluetooth technology Connect to your Bluetooth phone to send text multimedia or e mail messages or access the web Reduce cable clutter by synchronizing wirelessly Connect to other devices such as cameras and other handhelds to share files wirelessly In this chapter What can I do...

Page 299: ... set up connections to devices within approximately 30 feet of your handheld What types of connections can I make With Bluetooth technology you can make connections using the following types of devices To browse the Internet or access your e mail account link through your desktop computer s network connection or establish a connection to a Bluetooth LAN Access Point To access the Internet or an e ...

Page 300: ...off you cannot access the Discoverable setting Bluetooth On and Discoverable No When your handheld and Bluetooth are on and the Discoverable setting is set to No you can receive connections only from devices with which you have previously formed a trusted pair This is similar to locking your door with a dead bolt and disabling the doorbell but any friends who already have the key can enter By defa...

Page 301: ...r handheld This is the name other Bluetooth devices see when they connect to your handheld By default it is the username you use during synchronization but you can change it c Tap the Discoverable pick list and select Yes or No Done Key Term Discoverable Setting that allows other Bluetooth devices to find and connect with your handheld Your handheld must be on to be discoverable Tip If you are try...

Page 302: ...tooth 2 Open the Phone Setup dialog box a Select Setup Devices b Select Phone Setup c Select Phone Connection d Select Next Continued Before You Begin If you have an IR phone before you begin you must run the Phone Link Updater application Windows only and tap on Home Phone Link Phone Link Updater is installed on your desktop computer when you install Palm Desktop software from the CD Key Term Tru...

Page 303: ...pdater application and then go to step 4 Phone Link Updater is installed on your desktop computer when you install Palm Desktop software from the CD Mac only If the phone still does not appear on the list go to www palmone com us support downloads phonelink html to download the driver for your phone and then go to step 4 c Select the phone you want select OK and then select Next again Continued Ti...

Page 304: ...ount You must enter the same passkey on your handheld and your mobile phone in order to connect to your phone b Select OK 5 Select Done to finish phone connection setup Continued Key Term Passkey Like a password the passkey is a security measure Your handheld can only connect with a device that has the same passkey For example to connect to your mobile phone you need to enter the same passkey on y...

Page 305: ... phone connection only to dial phone numbers from your handheld or send text messages You have finished setup 7 Begin network setup a If you select Yes go to step 8 b If you select No go to step 9 c Select Next Continued Key Term GPRS Acronym for General Packet Radio Service a method of sending information wirelessly at high speeds Select Yes in step 7 only if you have a GPRS account for your mobi...

Page 306: ...r you use to dial in to your ISP and the username for your dial up account c Tap the Password box enter your account password and select OK This is the password you use to access your dial up account d Select Next and then select Done You now have set up your phone connection to browse the web and send and receive e mail messages Tip Contact your ISP for example AOL or Earthlink or your wireless c...

Page 307: ...s 0 1 Open the e mail application or the web browser 2 Verify Bluetooth status a Draw the Command stroke and select the Bluetooth indicator to open the Bluetooth settings screen You can tap the indicator even if it is dimmed meaning that Bluetooth is currently Off b Make sure On is selected Continued NOTE Did You Know You can select the Bluetooth indicator on the Command toolbar to quickly open th...

Page 308: ...ce you configured is listed b Select Connect You are now ready to send and receive e mail messages or to browse the web Key Term Service Way of connecting to a mobile phone to send information wirelessly for example through a high speed GPRS carrier or a dial up account with an Internet service provider ISP Tip When you enter a URL in Web Pro or select Get and Send in Versamail a connection automa...

Page 309: ...very icon appears to indicate that the discovery process is active If your PC did not show up on the discovery results select Find More to search again Continued Tip Once you have set up your PC as a trusted device you can set up your handheld and desktop computer to synchronize wirelessly Tip To access the Internet through the desktop computer s network connection you must allow Internet Sharing ...

Page 310: ...eate a trusted connection a Select Next b Enter the passkey number for your PC and select OK 5 Set up your PC user name and password a Enter the username and password for your PC and select Next b If you don t want to use a user name and password select Next 6 Select Done Done ...

Page 311: ...en and select Bluetooth 2 Open the PC Setup dialog box a Select Setup Devices b Select PC Setup c Select Bluetooth HotSync d Select Next 3 Select a computer and tap Next The Discovery icon appears to indicate that the discovery process is active If your computer did not show up on the discovery results select Find More to search again Continued ...

Page 312: ...ick the HotSync Manager icon on the task bar in the lower right corner of your computer screen b Select Launch HotSync in step 4 c Select HotSync to synchronize your handheld with your computer Now you can easily synchronize with your computer wirelessly Tip To synchronize with your computer go to HotSync Manager and tap the pick list below the HotSync icon to select your computer from the list Ta...

Page 313: ...xt 3 Select a LAN and tap OK The Discovery icon appears to indicate that the discovery process is active If the LAN did not show up on the discovery results select Find More to search again Continued Before You Begin You must get the passkey username and password for the LAN from the Network Administrator Key Term LAN Acronym for Local Area Network LAN refers to a local network that connects compu...

Page 314: ...lessly to Other Devices 4 Create a trusted connection a Select Yes to add the LAN as a trusted device b Select Next c Enter the passkey number for the LAN and select OK 5 Enter the username and password for the LAN and select Next 6 Select Done Done ...

Page 315: ... screen and select Bluetooth 2 Begin the discovery process a Select Setup Devices b Select Trusted Devices to begin the discovery process The Discovery icon appears to indicate that the discovery process is active c Select Add Device 3 Select the device you want to add as a trusted device If the device you want to add does not appear on the discovery results list select Find More to search again C...

Page 316: ... must use the same passkey on both the device and your handheld Many phones also require you to put the phone into a mode where it can accept a key exchange for bonding in a trusted pair See the documentation included with your phone for information 5 Select Done Done Tip You can delete a trusted device or view the details about a trusted device such as the device address and your most recent conn...

Page 317: ...ess takes place By default the device name cache is enabled which means the names of devices that are found are stored in cache The next time the device is discovered the name appears very quickly 0 1 Go to the Home screen and select Bluetooth 2 Open the menus 3 Select Options and then select Disable device name cache The selection on the Option menu toggles to Enable device name cache This indica...

Page 318: ...e or application to wake up your handheld they must know your device name This limits the connections to devices that are trusted or have connected with you before 0 1 Go to the Home screen and select Bluetooth 2 Open the menus 3 Select Options and then select Allow wakeup The selection on the Option menu toggles to Do not allow wakeup This indicates that Allow Wakeup is enabled Enabling the Allow...

Page 319: ...ld s Bluetooth technology Messages Sending and receiving text and multimedia messages wirelessly using your handheld s Bluetooth technology Contacts Connecting to telephone numbers in your list of contacts Synchronizing Synchronizing your handheld with your desktop PC Common Questions Answers to frequently asked questions about Bluetooth Support If you re having problems with Bluetooth or with any...

Page 320: ...ndheld or receive any of these file types as attachments to view and edit at your convenience You can also synchronize e mail messages on your handheld with e mail on your desktop computer Benefits of the VersaMail application Access e mail on the go Send and receive photos sound files Word and Excel files and more Save messages from your computer to view at a convenient time In this chapter Upgra...

Page 321: ...on 2 Go to the Home screen and select VersaMail 3 Tap Yes to accept the upgrade Done Before You Begin Before you can set up an e mail account on your handheld you must do the following Install the VersaMail application from the installation CD onto your handheld If you don t already have one establish an account with an Internet service provider or a wireless carrier You can also use a corporate e...

Page 322: ...s You can set up two types of e mail accounts on your handheld Wireless Send and receive e mail directly to and from your handheld using the built in Bluetooth technology or by positioning the IR port on your handheld so that it can beam to the IR port on your mobile phone Synchronize Only Windows computers only Transfer messages from the e mail application on your computer such as Microsoft Outlo...

Page 323: ...has a Bluetooth network located behind the corporate firewall or if you are using an 802 11b also called Wi Fi SDIO card sold separately in your handheld and your company has an 802 11b network located behind the corporate firewall you may not need to set up a VPN to access your corporate e mail account See the following section for details When setting up a corporate e mail account keep in mind t...

Page 324: ...rough the firewall to gain access to the mail server You need to set up a VPN to access corporate e mail in either of the following two situations Your company s wireless local area network LAN is located outside the firewall Your company s wireless LAN is located inside the firewall but you are trying to access the network from outside the firewall for example from a public location or at home Ch...

Page 325: ...ccount information in the VersaMail application If you enter the e mail account information first and then synchronize your handheld to an existing username the e mail account information you entered is overwritten Setting basic account options 0 1 Go to the Home screen and select VersaMail 2 Open the Account Setup screen a Open the menus b Select Accounts and then select Account Setup c Select Ne...

Page 326: ...count on your handheld with a mail program on your computer such as Microsoft Outlook Outlook Express or Lotus Notes If you intend to ever send or receive e mail for this account wirelessly from your handheld even if you will also synchronize e mail leave the check box deselected e Select Next Continued Key Term Protocol Settings your e mail provider uses to receive e mail messages Most providers ...

Page 327: ...of the incoming and outgoing mail servers a Enter your e mail address b Enter the names of your mail servers c Select Next Continued Tip Your username is usually the part of your e mail address appearing before the symbol not your entire e mail address Check with your ISP if you are not sure what username to enter Did You Know Your incoming mail server is also called your POP or IMAP server your o...

Page 328: ...unt you set up where you can begin getting and sending e mail If you set up a synchronize only e mail account you need to configure this account on your computer You can t synchronize e mail on your handheld with e mail on your computer until you configure the account on your computer Set additional mail options Select Next to set advanced mail options Done IMPORTANT ...

Page 329: ... Delete messages on the server when they are deleted in VersaMail check box Leave mail on server POP account only To get e mail on your handheld but leave it on the server so you can view it later on your computer select the Leave mail on server check box Continued Did You Know The POP protocol does not support retrieval of unread mail only from the server If you have a POP e mail account the Vers...

Page 330: ...ncoming mail changes to 995 You may need to change the port number check with your mail server administrator Maximum Message Size To limit the maximum size of an incoming e mail message enter the size in kilobytes KB for Maximum Message Size The maximum size of an incoming message is 5KB by default but you can enter any size up to 5000KB including attachments The maximum message size that you can ...

Page 331: ...ding the message For example if you are sending a message from me yahoo com but you want recipients to reply to me earthlink net enter the reply to address here Reply To Address makes it look as though the e mail came from the address you entered BCC Select the BCC check box to send a blind copy of any e mail message you send to another e mail address The blind copy e mail address is not seen by t...

Page 332: ... and Receiving E mail Messages 3 Add a signature a Tap the Attach Signature to messages check box and then enter the text of the signature b Select Next Continued Tip Use a signature to add your name and phone number to all outgoing messages ...

Page 333: ...cket Layer or SSL connection select the Use Secure Connection check box Authentication Select the check box if the outgoing server SMTP requires ESMTP authentication Check with your system administrator before selecting this option If you select this option username and password fields appear These fields are already filled in based on the account information you entered In most cases the informat...

Page 334: ...account you can edit or delete it or customize the account by adding ESMTP authentication selecting a specific service to connect to your network and more Editing an e mail account 0 1 Select the account you want to edit a Open the menus b Select Accounts and then select Account Setup c Select the name of the account to edit and then select Edit 2 The same series of screens appears for editing an ...

Page 335: ... mail account still exists at Yahoo com You can delete all but one of your e mail accounts you must have at least one account 0 1 Select the account you want to delete a Open the menus b Select Accounts and then select Account Setup c Select the name of the account to delete and then select Delete 2 Delete the account a Select Yes in the Delete Account dialog box to delete the account and all asso...

Page 336: ...want to switch to the service called IR which uses your handheld s IR port to make a connection to your e mail service provider through your mobile phone When you exit the VersaMail application the service disconnects unless you are using the default service for your handheld When you reopen the application the e mail account you selected Earthlink in this example continues to connect using the ne...

Page 337: ...Always connect using check box A pick list of available services appears The currently used connection is displayed by default b Select the connection you want to switch to from the Service pick list c Tap OK and then tap OK again Done Tip If there is an existing service connection it is disconnected and the new connection is initiated The VersaMail application sends and checks for any new e mail ...

Page 338: ...er If you aren t sure if your ISP or web e mail provider supports ESMTP check with your e mail provider 0 1 Select the account to which you want to add ESMTP a In your Inbox or on another folder screen open the menus b Select Options and then select Mail Servers c Tap the Account pick list and then select Edit Accounts d Tap the name of the account you want to change and then tap OK Continued ...

Page 339: ... and password fields appear These fields are already filled in based on the account information you entered In most cases the information displayed is correct however occasionally your authentication username and or password is different from your account username or password d Select OK Done Tip If you need to enter new authentication information enter your username tap the Password box enter a p...

Page 340: ...the entire message the body text of the message is downloaded up to the maximum message size you select Switching among e mail accounts To view the e mail in an account you must switch to that account and then get the e mail 0 1 Go to the Home screen and select VersaMail 2 Select the account for which you want to get e mail a In your Inbox or on another folder screen open the menus b Select Accoun...

Page 341: ...Zire 72 Handheld 319 CHAPTER 18 Sending and Receiving E mail Messages 3 Tap the folders pick list and then select Inbox if the Inbox is not displayed Done ...

Page 342: ...il Options dialog box select Subjects Only to download subjects only or select Messages to download entire messages Continued Tip If you selected the Synchronize Only Account check box you must synchronize your handheld with your computer to download messages to your handheld Did You Know You can deactivate the Get Mail Options dialog box by using VersaMail Preferences Tip If you select Messages t...

Page 343: ...log box 4 Select OK 5 OPTIONAL If you are retrieving mail using a VPN connection you may be asked to enter the username and password you use to log in to the VPN 6 Select OK A list of your messages appears in the Inbox Did You Know When message retrieval is complete a dialog box appears displaying the number of new e mail messages Tip For IMAP accounts you have the option of synchronizing IMAP fol...

Page 344: ...heduling auto get mail You can set up different schedules for each of your e mail accounts but you can set up only one schedule for each account For example if you set up a schedule to get mail on weekdays for your Yahoo account you can t set up a separate schedule for weekends for that account The auto get feature may not work with your specific VPN connection It doesn t work for SSL connections ...

Page 345: ... End Time Tap the Start and End Time boxes and then tap the hour the minute and AM or PM to enter the time for the first and last auto get mail to take place Tap OK Days Tap the days you want the schedule to be active You can choose any number of days but you can set up only one schedule for each e mail account 3 Select OK Continued Tip You should perform a manual get mail after setting up a sched...

Page 346: ...nd mail retrieval process Notifications You can choose to have your handheld alert you with a beep or alert sound or with a blinking light when a new message arrives in your account Reminders screen If auto get discovers and downloads new messages for an e mail account a notification appears on the Reminders screen telling you the account name and the number of new messages If auto get is schedule...

Page 347: ... a sound The handheld plays a brief demo of the sound b To receive notifications of successful auto get mail and automatic send retries only deselect the Notify me of Auto Get and Send failures check box Leave the check box selected if you want to receive notifications of both successful and failed auto get mail and automatic send retries c Select OK Done Did You Know Any custom sound you install ...

Page 348: ...r from the list Tap the reminder either the mail icon or the text description to go to the Inbox of that account or to read a detailed error message Tap Done to close the Reminders screen and return to whatever you were doing on your handheld before the Reminders screen appeared Tap Clear All to delete all reminders on the Reminders screen When a notification appears on the Reminders screen tap th...

Page 349: ...ersaMail application for that account for more detailed information on the failed auto get You can choose to disable notifications for auto get mail failures Auto get mail retries If the interval for a scheduled auto get is set at Every 1 hour or less frequently and an auto get fails for any reason the VersaMail application tries to retrieve e mail every 30 minutes until either the next scheduled ...

Page 350: ...rs using the auto get feature can substantially add to your monthly charges This is especially true for POP accounts because POP messages take longer to download than IMAP messages If you primarily retrieve messages over your company s network Bluetooth or 802 11b network monthly charges should not be an issue To help with these concerns set your interval for e mail auto get to retrieve messages n...

Page 351: ...yed Tap the More button to view the entire message If you chose to get entire messages the body of the message is displayed However if the downloaded message exceeds your maximum message size only part of the message is displayed Tap the More button to view the entire message Tip Use the navigator for one hand message viewing 1 Press Select on the navigator to highlight the first message displayed...

Page 352: ...or GIF files the graphic may be displayed as a URL in the body of the e mail message In some cases you can tap the URL to open the graphic Messages sent as plain text are displayed as plain text only and any text stripped of its HTML formatting is displayed as plain text as well You can set the application to receive all messages as plain text only regardless of the format in which they were sent ...

Page 353: ...ceiving E mail Messages 0 1 Open VersaMail Preferences a Open the menus b Select Options and then select Preferences 2 Select message format a Tap the Receive Format pick list and then select HTML or Plain Text The default is HTML b Select OK Done ...

Page 354: ... incoming messages to make them easier to read 0 1 Open the Select Font dialog box a On the message screen open the menus b Select Options and then select Font 2 Customize the font a Tap each pick list Font Size Style and select the option you want b Tap OK Done Did You Know The font settings you choose apply to all incoming messages not just the current one ...

Page 355: ...ed the Synchronize Only Account check box you must synchronize so that messages you compose on your handheld can be sent out through your computer s e mail application Did You Know You can set up your handheld to automatically try resending any messages that are not sent correctly the first time Did You Know When you put addresses in the copies cc field they are visible to all other recipients Add...

Page 356: ...one of the following options to send your message Send Sends the e mail immediately Outbox Stores e mail so you can compose e mail offline and then send it all during one connection with the server To send your e mail tap Get Send Drafts Saves your message so you can work on it at another time Done Tip Subjects longer than one line are shown on a single line with an ellipsis symbol to the right of...

Page 357: ...ress on Recipient List Tap To and enter the address on the Recipient List screen and then tap Done Use the shortcut buttons at the bottom of the screen for quick address entry Multiple addresses on Recipient List Enter a semicolon and then a space between recipient names Done Tip You can t see the whole list of addresses in a field if the list is longer than two lines To see the whole list tap the...

Page 358: ...up screen a On the New Message screen select the word To b On the Recipient List screen select Lookup 2 Enter the address a On the Address Lookup screen select the address you want and then select Add b Select Lookup and repeat step a for each address you want to add Done Did You Know Addresses longer than one line are shown on a single line with an ellipsis symbol to the right of the address line...

Page 359: ...ch as Joe Smith Once the name is recognized from your Contacts list the name and e mail address are automatically completed on the recipient list For example if you have a Joe Smith and a Joan Smith in Contacts and no other names starting with J once you type Joe the entry Joe Smith is completed with the correct e mail address 3 Tap the name when it appears Done Tip Smart Addressing is turned on b...

Page 360: ...mpany s address and fax and telephone numbers to the bottom of all messages you send 0 1 Open the VersaMail Preferences a From the Inbox or on another folder screen open the menus b Select Options and then select Preferences 2 Add a signature a Select Signature b Select the Attach Signature check box c Enter your signature information and then select OK Done ...

Page 361: ... send has failed If automatic send retry succeeds the message is moved to the Sent folder If automatic send retry fails after the third try you have to send the message manually Send retry notifications If automatic send retry fails after the third try a notification appears on the Reminders screen Send retry notification features include the following A broken envelope icon shows that automatic s...

Page 362: ... the Outbox in the error state You can send the message again manually or edit move or delete the message However if you edit the message you will need to manually send the message If the manual send fails you can choose to store the message in the Outbox to wait for the next automatic send retry Outbox icons in the VersaMail applications The icons to the left of a message in the Outbox show the m...

Page 363: ...nbox folder You can easily view the messages in a different folder You can also customize the appearance of the message list in your e mail folders move messages between folders and create and edit folders Viewing another folder 0 1 In the Inbox or on another folder screen tap the folders pick list in the upper right corner of the screen 2 Select the folder you want to view Done ...

Page 364: ...hown Tap the check box under the Show pick list for each column you want to show The column options change depending on whether you choose a one line or a two line view Defaults are Sender Date and Subject Font Tap the Font field Tap each pick list in the Select Font dialog box Font Size Style and select the option you want Default is Palm 9 Plain Read and unread message color Tap the Read and Unr...

Page 365: ...ng E mail Messages 3 Tap OK 4 If you selected one line summary view in step 2 change the size of columns in the message list a Tap and hold the stylus on the column divider b Drag the column divider to change the width of the column Done Column divider ...

Page 366: ... corner and select the folder containing the message s you want to move Continued Tip You can use the navigator to move a single message Select the message you want to move press Right to open the Message menu and then select Move To Then select the folder you want on the folders list Tip To select a group of adjacent messages drag the stylus to the left of the message icons Tip You can also open ...

Page 367: ...ct Move To from the list b On the folders list select the destination folder you want 3 Move multiple messages a Tap to the left of the icon for each message you want to move A checkmark appears next to each selected message b Tap a message icon next to a selected message and then tap Move To on the list c On the folders list select the destination folder you want Continued ...

Page 368: ... You can create new folders so that you can store e mail messages by subject person or project For IMAP accounts only select the check box if you want the change create rename delete to take place on the server as well as on your handheld 0 4 Select OK Done 1 In the Inbox or on another folder screen tap the folder pick list in the upper right corner and then select Edit Folders Continued NOTE ...

Page 369: ...wing a To create a new folder select New and then enter the new folder name b To rename a folder select the folder name from the list on the screen select Rename and then enter the new folder name c To delete a folder select the folder name from the list on the screen and then select Delete Done ...

Page 370: ...want to forward 2 Select the message to forward a Select the e mail message to open it b Select Forward Fwd 3 Address and send the message Done Did You Know You can forward e mail messages from any folder other than the Outbox folder Did You Know Forwarded messages are always sent as text only even if you received the original message in HTML format Tip You can cut copy and paste text from an e ma...

Page 371: ...end your reply a In the Reply Options dialog box select options for replying to the sender only or to all e mail recipients for including original message text with your reply and for inserting a character at the beginning of each line in the original message included with your reply b Tap OK c Enter a reply d Tap Send to send the reply now Outbox to send it later or Drafts to work on it later Don...

Page 372: ...e message list 0 1 In the Inbox or another folder screen tap the folders pick list and then select the folder that contains the message you want to reply to 2 Create the reply a Tap the envelope icon next to the message you want and then tap Reply on the list b Select Options and then select Reply Continued ...

Page 373: ...lect options for replying to the sender only or to all e mail recipients for including original message text with your reply and for inserting a character at the beginning of each line in the original message included with your reply b Tap OK c Enter a reply d Tap Send to send the reply now Outbox to send it later or Drafts to work on it later Done ...

Page 374: ...ated with a URL that does not begin with http or www select the URL copy it and paste it into the address bar in the Web Pro browser Deleting a message You can delete e mail messages from any folder For example you can delete old messages in the Inbox or messages that you were working on in the Drafts folder When you delete a message it is placed in the Trash folder 0 1 In the Inbox or another fol...

Page 375: ... view it again later d Select OK Done 1 Open the Delete Old Messages dialog box a Open the menus b Select Delete Old from the Message menu Continued IMPORTANT Tip To delete messages on the server when you empty the trash on your handheld select the Delete Msgs on Server setting in the VersaMail Preferences Many e mail providers have size restrictions for mail storage If your mailbox on the server ...

Page 376: ...nd then tap One Week One Month or Choose Date If you tap Choose Date select a date from the calendar 3 Delete messages a Select Delete b Select Also delete message s on server if you want to delete the messages from the server now If you delete a message on the server you cannot retrieve it and view it again later c Select OK Done Tip Messages you delete from a folder move to the Trash folder and ...

Page 377: ... asks if you want to delete the trash 2 OPTIONAL Tap Details to see how many messages are in the trash and whether the messages are set to be deleted on the server 3 Select one of the following options for emptying the trash To delete messages from your handheld as well as from the server Select Both Select Yes if you want to update the server now To delete the message from only your handheld now ...

Page 378: ...Advanced tab b Select the Auto Empty check box if it is not selected c Tap the pick list and then select one of the following E mail messages are automatically emptied from the trash immediately when they are deleted from a folder Messages are automatically emptied from the trash after the time interval you specify one day three days one week or one month d Select OK Done Did You Know By default A...

Page 379: ... want to mark To mark multiple messages tap the bullets next to the messages you want to mark 2 Do one of the following to mark the message or messages Single message Select Mark Read or Mark Unread on the list Multiple messages Open the menus select Message and then select Mark Read or Mark Unread Continued Did You Know In one line view read messages appear in plain text in the message list unrea...

Page 380: ...immediately Select Both and then select OK on the confirmation screen To mark the messages on both the handheld and the server and have the messages marked on the server the next time you synchronize or connect to the server Select Both and then select Cancel on the confirmation screen If you set up an IMAP account as synchronize only this screen does not appear Done Tip Selecting Both and then OK...

Page 381: ...held Text TXT This is usually a memo or another plain text file Open these files in the Memos application on your handheld HTML HTML or HTM This is usually a web page or a formatted text file Open these files in the palmOne Web Pro application on your handheld Your handheld displays HTML attachments with full formatting intact Microsoft Word DOC Open these files in the Documents To Go application ...

Page 382: ...m OS application that you can install and run on your handheld PDB PDB This is a file that works with specific Palm OS applications ZIP ZIP These are compressed files that contain other types of files for example text files or Word documents You can download and uncompress unzip a Zip file and then view the contents on your handheld Working with a downloaded attachment In the message list a paper ...

Page 383: ... icon in the upper right corner If the attachment is not downloaded a paper clip icon doesn t appear even though the message was sent with an attachment You must download the attachment for the paper clip icon to appear Continued Tip Because downloading large messages can consume handheld resources the VersaMail application displays the size and asks if you want to continue downloading any message...

Page 384: ...ewer pick list appears containing the names of the photo viewing applications Tap the pick list and then select the application you want to use to view the photo attachment If there is only one viewer registered for the attachment file type the viewer is shown without a list Palm OS application or database file PRC or PDB Tap the name of the attachment you want and then tap Install The file is ins...

Page 385: ...ox where you can select another attachment No Done button appears Go to the Home screen and select VersaMail to return to the Inbox of the account you were in Done 1 To download a single attachment that exceeds the maximum message size a On the message screen select More b Select Yes to continue downloading the entire message with attachment c When downloading is complete the red paper clip icon a...

Page 386: ...imum message size a On the message screen tap the red paper clip icon b Select one of the following To view any downloaded attachments without downloading additional attachments Select No View or install the downloaded attachments To continue downloading all attachments Select Yes When downloading is complete the Attachments dialog box appears showing all downloaded attachments View or install the...

Page 387: ... the body text and approximately 5MB of total data for any attachments The maximum number of attachments for any e mail message is ten regardless of the attachments total size You can attach a file to forwarded messages and replies as well as messages you create 2 Download and save the attachment a Download the attachment b On the Attachments screen select the attachment you want to save and then ...

Page 388: ... On the message screen open the menus b Select Options and then select Attachment Continued NOTE Did You Know You can attach the following types of files from a handheld application vCard VCF vCal iCal VCS ICS Memo Text TXT PRC PDB Microsoft Word document DOC Microsoft Excel spreadsheet XLS Tip To remove an attachment from an e mail message tap the attached file in the Attachments box and then tap...

Page 389: ... select the file type The VersaMail application displays all file types on your handheld that you can attach to an e mail message b Select the file that you want to attach and then select Add The selected file appears in the Attachments box c Repeat steps a and b for each attachment you want to add and then tap Done Done ...

Page 390: ...e types on the card You can select a particular file type or select All Files to view all files on the card b Select the file that you want to attach and then select Add The selected file appears in the Attachments box c Repeat steps a and b for each attachment you want to add and then tap Done Done Did You Know You can attach any file type that appears on an expansion card Tip If you open a messa...

Page 391: ...tachment 2 Attach the photo or video a Tap the Type pick list and then select Photo Video b On the Select Media screen tap the Album pick list to go to the album containing the photo or video you want and then select the photo or video To attach a photo or video from an expansion card select the card name from the Album pick list To select adjacent items drag the stylus across each item c Tap Done...

Page 392: ... on another folder screen tap the folders pick list and then select the folder that contains the message b Select the message to display it 2 Address and add an attachment to the message a Select Forward Fwd b Tap the word To On the Recipient List screen enter or look up the recipient address c Attach the file to include with the forwarded message Done ...

Page 393: ...zation on your computer Select the synchronization options for the e mail account Setting up an account When you set up the e mail account on your handheld note the following on the Account Setup screen for each e mail application or connection type Microsoft Exchange account Select IMAP in the Protocol pick list Lotus Notes If you want to synchronize to a local mail file instead of a server mail ...

Page 394: ...or receive e mail for this account wirelessly from your handheld Direct connection to IMAP mail server Select IMAP in the Protocol pick list Be sure to leave the Synchronize Only Account check box deselected otherwise you cannot send or receive e mail for this account wirelessly from your handheld Enabling synchronization on your computer 0 1 Open the VersaMail conduit configuration screen a Click...

Page 395: ...ive accounts are included only the next time you synchronize Your computer is now set up to synchronize e mail Use the next procedure to set options for each e mail account you want to synchronize Did You Know An active account is an account you ve set up for synchronization Tip Select the check box Enable Informational Logging if you want the HotSync log to record information such as errors encou...

Page 396: ...guration For User screen click the plus sign to the left of the account you want to configure b Under the account name click Mail Client Sync Setup Continued Tip Read the Setup Notes box for helpful setup information or error messages Tip You can set advanced synchronization options such as how many days worth of messages to synchronize downloading attachments and synchronizing e mail folders ...

Page 397: ...ount when you perform a HotSync operation You must select this check box otherwise the account cannot be synchronized b Select your mail client synchronization options 3 Confirm and save selections a Verify that the settings for this account on your handheld are correct b Click Save on the toolbar to save the settings for this account Done IMPORTANT ...

Page 398: ...tlook or Outlook Express on your computer If you selected the Synchronize Only Account check box when you set up the account on your handheld select Microsoft Outlook or Microsoft Outlook Express in the Mail Client pick list depending on your mail client Also select Microsoft Outlook or Microsoft Outlook Express if you did not select the check box and your e mail account uses the POP protocol If y...

Page 399: ... select Always as the MAPI setting If you use more than one e mail application select When Eudora is running as the MAPI setting Make sure that your username and password are set up correctly within Eudora This information is needed to log in to Eudora to retrieve and synchronize your e mail Eudora must be running for you to synchronize The VersaMail application synchronizes with your Dominant Per...

Page 400: ...ate to Settings and click Control Panel b In the Control Panel click Internet Options For Windows XP click Network and Internet Connections and then click Internet Options 2 Set the default e mail program a Click the Programs tab b Select Microsoft Outlook or Outlook Express as the default e mail program c Click OK Done Tip Make sure your username and password are set up correctly within Outlook o...

Page 401: ... with folders on your computer 0 1 On your computer open the VersaMail configuration screen a Click the HotSync Manager icon on the taskbar in the lower right corner of your computer screen b Select Custom c Select VersaMail from the list and then click Change 2 Enter the advanced synchronization options a On the VersaMail Configuration For User screen click the plus sign to the left of the accoun...

Page 402: ...hat can be synchronized from your computer to your handheld from 1 to 5000KB The smaller the maximum size the faster the synchronization but any messages over that size are cut On the other hand choosing a larger size means that more messages can be completely synchronized without being cut but synchronization takes longer Continued ...

Page 403: ...chronize all e mail between your computer and your handheld or unread e mail only By default the check box is deselected meaning that all e mail is synchronized Download attachments Select whether to download attachments during synchronization By default the check box is selected if you deselect it only the body text of any message containing an attachment is downloaded to your handheld during syn...

Page 404: ...e moving or deleting messages are automatically updated in the mail client on your computer and vice versa a Click Folder Synchronization Options b Click the name of the folder you want c Click the Synchronize column to the right of the folder name d Click the arrow to open the drop down list and then click Yes e Click OK 4 Click Save on the toolbar to save the settings for this account Done ...

Page 405: ...has been synchronized and if so the last synchronization date the mail client for this account and whether the mail client and or the incoming mail server has been changed since the last synchronization To view the Account Overview screen click the selected account name Handheld Settings Overview The Handheld Settings Overview screen lists the server protocol display name e mail address incoming a...

Page 406: ...asks quickly such as saving account configuration settings Save account settings Saves any changes you make to an account Add a new account You are prompted to enter the account name and protocol Delete an account You are prompted to select the account to delete from a drop down list Quick account reference Lists all accounts and shows whether they are active and the date they were last synchroniz...

Page 407: ...tings screens you must change it on your handheld also 0 1 On your computer open the VersaMail configuration screen a Click the HotSync Manager icon on the taskbar in the lower right corner of your computer screen b Select Custom c Select VersaMail from the list and then click Change 2 Check handheld settings a On the VersaMail Configuration For User screen click the plus sign to the left of the a...

Page 408: ...for an account that requires ESMTP authentication for example Yahoo accounts require ESMTP authentication select the option to use ESMTP on your handheld 4 Click Save on the toolbar to save the settings for this account Any mail filters you create for an e mail account on your handheld also apply during synchronization For example if you set filters to accept only e mail containing the subject wor...

Page 409: ...Select Do Nothing Synchronizing an account After you set basic and advanced synchronization options verify the account information on your handheld and exclude any accounts if desired you can synchronize your handheld with your computer Synchronizing multiple accounts You can include more than one account when synchronizing The maximum number of accounts you can synchronize is as follows 1 Simple ...

Page 410: ...Exchange or Lotus Notes accounts Advanced VersaMail application features You can choose from among the following features to customize and optimize your experience using the VersaMail application Setting preferences for getting sending and deleting e mail Updating a contact directly from an e mail message Creating and using filters to determine the types of e mail messages that get downloaded to y...

Page 411: ...nly or entire messages each time you retrieve e mail If it is deselected messages are retrieved according to the option you select in the Get pick list Confirm Deletions Displays a confirmation dialog before deleting e mail Delete Msgs on Server If this is selected messages that you delete on your handheld are automatically deleted on the server If it is deselected you are asked each time you dele...

Page 412: ...d Receive Format Lets you retrieve messages in HTML or plain text format If you choose HTML any messages sent to you in HTML format are displayed with basic HTML formatting intact Other messages are displayed as plain text If you choose Plain Text all messages are displayed as plain text regardless of the format in which they were sent Default setting is HTML Signature Enables you to attach a defa...

Page 413: ...nd First name fields If the Last name and First name fields are blank enter the first and last name associated with the From e mail address 3 Tap OK to add the e mail address to Contacts and then tap OK in the confirmation dialog box Done Tip You can also update an existing Contacts record with a new e mail address or create a second Contacts record for a name that has an existing record The proce...

Page 414: ...er in the From field moved to your Finance folder You must then create a second filter specifying that all mail NOT containing onlinebroker in the From field should be moved to the Inbox or other folder you designate If you don t create this second filter only messages containing onlinebroker in the From field are downloaded to your handheld 0 1 Go to the Home screen and select VersaMail 2 Open th...

Page 415: ...dit line Enter the text that must be found in the header field For example if you want to sort e mail with the subject Sales enter Sales If you enter more than one criteria separate each with a comma for example Sales New York Then get mail and move to pick list Select the folder or mailbox into which you want your filtered e mail to go You can also create a new folder for storing the incoming e m...

Page 416: ... Filters dialog box a In the Inbox or on another folder screen open the menus b Select Options and then select Filters The Filters dialog box appears with the filters you created Continued Tip Filters that are turned on execute in the order in which they appear on the Filters list Move filters up and down the list to ensure that they execute in the correct order by tapping the pick list to the lef...

Page 417: ... one of the following Connected Applies a filter to messages downloaded to your handheld over a network connection Synchronize Applies a filter to messages downloaded to your handheld when you synchronize b Select or deselect the filter check boxes to select the filters you do and don t want to use for subsequent e mail transactions c Select OK Done ...

Page 418: ...en the menus b Select Options and then select Filters c Select the name of the filter 2 Do one of the following Edit Revise your entry in the Name field your selections in the pick lists and or the text in the edit line Select OK Delete Select Delete select Yes to confirm the deletion and then select OK 3 Tap OK Done Tip Edit a filter to change either its name or any of its criteria ...

Page 419: ...incoming and outgoing mail server options and more for each e mail account 0 1 Select the account whose settings you want to manage a In the Inbox or on another folder screen open the menus b Select Options and then select Mail Servers c Tap the Account pick list and then select Edit Accounts d Select the name of the account whose settings you want to manage and then select OK Continued ...

Page 420: ...g box Service for this account Select the Always connect using check box tap the Service pick list and then select the connection type you want Continued Tip Your username is typically the first part of your e mail address which appears before the symbol Did You Know TheVersaMailapplication provides strong 128 bit AES encryption for your password Tip Select a service for this account only if you w...

Page 421: ... and then select Address Servers c Do any of the following Email address Enter the e mail address of the account you are accessing such as examplename yahoo com Incoming mail server Enter the name of your incoming POP mail server such as pop mail yahoo com Outgoing mail server Enter the name of your outgoing SMTP mail server such as smtp mail yahoo com d Select OK Continued ...

Page 422: ... deselect Get unread mail ONLY Maximum Message Size Enter the maximum message size that you can receive Leave mail on server POP only Leaves e mail that you receive on the handheld on the server also d Select OK Continued Did You Know The POP protocol does not support retrieval of unread mail only from the server If you have a POP e mail account the VersaMail application downloads all messages fro...

Page 423: ...or SSL connection select the Use Secure Connection check box Use APOP POP only Encrypts your username and password when they travel over the network Some services require APOP to work properly while others do not work properly if APOP is used If you aren t sure if your ISP or web e mail provider supports APOP check with your e mail provider Root Folders IMAP only Defines the root folder on your IM...

Page 424: ...ail IMAP only Shows the name of your Sent Mail folder on the server d Select OK Continued 6 Manage outgoing mail server SMTP settings a On the Mail Servers screen tap Details b Tap the Options pick list and then select Outgoing Mail Continued Tip If you are using the VersaMail conduit and have an IMAP account you must configure the outgoing mail settings to send mail ...

Page 425: ...message For example if you are sending a message from me yahoo com but you want recipients to reply to me earthlink net enter the reply to address here Reply To Address makes it look as if the e mail came from the address you entered BCC Select the BCC check box to send a blind copy of any e mail message you send to another e mail address The blind copy e mail address is not seen by the other reci...

Page 426: ...umber most SMTP servers use If you are not sure about the correct port number check with your mail server administrator Use Secure Connection To send outgoing mail over a secure Secure Socket Layer or SSL connection select the Use Secure Connection check box Continued Tip If you need to enter new authentication information enter your username tap the Password box enter a password and then select O...

Page 427: ...with your system administrator before selecting this option If you select this option username and password fields appear These fields are already filled in based on the account information you entered previously In most cases the information displayed is correct however occasionally your authentication username and or password is different from your account username or password d Select OK twice ...

Page 428: ...ount to which you want to add APOP a In the Inbox or on another folder screen open the menus b Select Options and then select Mail Servers c Tap the Account pick list and then select Edit Accounts d Select the name of the account and then select OK 2 Add APOP a On the Mail Servers screen select Details b Tap the Options pick list and then select Advanced Incoming c Select the Use APOP check box an...

Page 429: ...references Enable Smart Addressing Displays a list of addresses that match the letters you enter in the To field You can select the address you want from the list Auto Empty Mail from Trash Determines how often e mail messages in the trash are automatically deleted Timeout Sets the number of seconds to try to connect before timing out To change tap the Timeout field and enter a new value Continued...

Page 430: ...e while you perform multiple transactions in the VersaMail application but automatically disconnects when you move on to a different application on your handheld If this option is not selected you must manually disconnect from your ISP Modem Wait Displays the number of seconds that the modem uses to initialize itself If you have a modem tap and enter a number of seconds for the wait The typical se...

Page 431: ...e as follows Short header Shows sender s name or address From field and subject line Subj field Full header Shows the following Sender s name or e mail address From field Subject line Subj field Date message was composed sent or received Date field Size of message including any attachments Size field Recipient s name or e mail address To field Tap icon to switch to full header Tap icon to switch t...

Page 432: ...ort and full headers on either a folder screen or a message screen tap the header icon in the upper right corner of the screen Backing up mail databases If you want to make sure you have a backup copy of all your e mail you can back up all the e mail databases from the handheld This is useful if you download messages directly from a mail server to your handheld The backup copy is stored in the Bac...

Page 433: ...ox or on another folder screen open the menus b Select Options and then select Preferences c Select the System tab 2 Select the Backup ALL Databases check box and then select OK Done Tip In most cases your e mail is on your server so you do not need to back up your e mail database from your handheld Tip Deselect the Backup ALL Databases check box to make synchronizing go faster ...

Page 434: ...dheld and or the mail server you may have to do some steps before you can wirelessly synchronize e mail messages between your handheld and the server as follows If you need to create a folder on both your handheld and the server create the folder on your handheld and select the Also create on server check box If there is a folder on the mail server but you need to create it on your handheld you do...

Page 435: ... and then select OK Done 1 Open the Sync IMAP Folders screen a In the Inbox or on another folder screen of an IMAP account open the menus b Select Options and then select Sync IMAP Folders 2 Select the folder or folders you want to synchronize from the pick list Done Did You Know After you select the folders to synchronize a connection is made to your e mail service provider to update the server w...

Page 436: ... receive over a network or the Internet is secure and authentic The VersaMail application uses SSL to help guarantee the secure transmission of e mail messages that you send or receive When you set up an account in the VersaMail application you are given the option of selecting SSL for incoming and outgoing mail For most e mail providers that support SSL you must select SSL for both incoming and o...

Page 437: ...n e mail message Synchronizing Downloading e mail messages from your computer to your handheld Connecting Setting up a phone connection for sending and receiving e mail wirelessly Customizing Setting preferences for connecting to a network Common Questions Answers to frequently asked questions about the VersaMail application Support If you re having problems with the VersaMail application or with ...

Page 438: ...the text and media messaging features of their mobile phone And if you need more than text alone to express yourself use multimedia messaging to give your message multisensory impact by adding an image photo or sound file Benefits of Messages Enjoy quick communication Use text messaging to chat with friends Be as simple or as creative as you want In this chapter Creating and sending messages Viewi...

Page 439: ...arged for one message If you create a message that is 161 to 320 characters you may be charged for two messages and so forth A counter appears at the top of the page to indicate the number of characters and messages Even though a message has more than 160 characters the message appears as one message to the person receiving the message 0 1 Go to the Home screen and select Messages 2 Open a blank t...

Page 440: ...need to add something to a message Save the message in your drafts folder and finish it later Open the menus select Message and then select Save as Draft When you want to work on it again selectthecategories pick list in the upper right corner and select Drafts Did You Know You can also quickly send a common phrase as a text message by selecting Phrases and selecting a phrase Tip Did you create a ...

Page 441: ... Go to the Home screen and select Messages 2 Open a new multimedia message a Select New b Select Media Message Continued Key Term MMS Acronym for Multimedia Messaging Service An application for sending short multimedia messages between mobile phones or handhelds MMS is a new format that is now supported by most wireless carriers ...

Page 442: ...appears on the list Lookup If the number does not appear on the list select one of the Lookup options and select the name number or e mail address from the screen Enter directly Enter in a number on the To line 4 In the Subject line enter the subject of your message Continued Did You Know You can send your multimedia message to an e mail address The e mail message appears as a text message with mu...

Page 443: ...that you created a Select Template b Select a template and then select Done Continued Tip Did you create a great message that you would like to use again Save the message as a template Open the menus select Message and then select Save as template Give you template a name and select OK You can save your message as a template even after you have sent it ...

Page 444: ...eate your image Pencil Draw the image you want on the blank slide Line tool Choose the pencil s line style Color wheel Choose the pencil s color c Select Done Continued Tip You can also use the pencil tool to draw on a photo you attach Send your own graffiti art Did you get a little too creative Erase your graffiti art without affecting the photo Pencil Line width Color wheel ...

Page 445: ...One Media Camera Take the photo you want using the built in camera c Select Done 8 OPTIONAL Add a sound file a From the toolbar on the left of the screen choose the audio tool b Select the file you want c Select Done Continued Tip Did you just get engaged to get married Let your parents and friends know immediately Snap a picture using the handheld s camera add it to your multimedia message and se...

Page 446: ...ures to the message c Tap the Show for pick list and select the time you want each slide to show before moving to the next slide 11 Select Send Done Tip Do you still need to add something to a message Save the message in your drafts folder and finish it later Open the menus select Message and then select Save as Draft When you want to work on it again select the categories pick list in the upper r...

Page 447: ...creen and select Messages 2 Open the Advanced Settings dialog box a Open the menus b Select Options and then select Advanced Settings 3 Set request setting a Select Text b Select the Request Return Receipt check box c Tap OK Done Did You Know Wondering if your text message was received Requesting a receipt assures you that your message got through ...

Page 448: ...es 0 1 Go to the Home screen and select Messages 2 Create a multimedia message 3 Open the Message Settings dialog box a Open the menus b Select Options and then select Message Options Continued Tip Want to send out a message for a future special occasion You can set the Earliest Delivery option to send a message at a specific date ...

Page 449: ...Priority Set the message flag to Low Medium or High Delivery Report Choose whether you want a delivery report sent back to you Earliest Delivery Choose whether you want the message sent immediately or at a later date Attempt delivery Choose whether to keep attempting delivery or set an end date 5 Select OK Done ...

Page 450: ...s dialog box a Open the menus b Select Options and then select Preferences 3 Create a signature a Select SMS signature b Select the Attach Signature check box c Enter a signature and then select OK twice Done Tip You want people to know who sent the message but you don t want to write a signature for each message Automatically attaching a signature makes it easy for you Be creative ...

Page 451: ...hone 3 Read a message a Select the message to open it b Read the message and then select Done Done Did You Know Depending on your service provider your mobile phone may receive and send multimedia messages and text messages You can create and send both text and multimedia messages on your handheld but you can view only text messages on your handheld Tip You can reply to or forward a message after ...

Page 452: ... to retrieve messages from your mobile phone 3 Select the message to open it Continued Tip Even though you can receive only text messages you can convert your reply into a multimedia message Open the menus select Message select Add media and then select convert Tip If you don t need to read the message you can tap the letter icon to the left of a message in the Inbox to open the reply options pop ...

Page 453: ...From b Select one of the two reply options 5 Enter text message or media message and then select Send Done Tip Simply select Reply at the bottom of the screen if you want to reply with the same type of message for example if you are replying to a text message with a text message Tap to add an emoticon to your message ...

Page 454: ...d select Messages 2 Select Get to retrieve messages from your mobile phone 3 Select the message to open it 4 Tap From and select Forward Continued Tip Even though you can receive only text messages you can convert your forwarded message into a multimedia message Open the menus select Message select Add media and then select Convert ...

Page 455: ... methods Saved number list Select To and select the recipient s number if it appears on the list Lookup If the number does not appear on the list select Lookup mobile number and select the name number or e mail address from the screen Enter directly Enter a number on the To line 6 Enter text message or media message and then select Send Done ...

Page 456: ...e 72 Handheld 434 Saving a phone number to Contacts 0 1 Go to the Home screen and select Messages 2 Select Get to retrieve messages from your mobile phone 3 Select the message to open it 4 Open the Add Contact dialog box a Select From b Select Save Contact Continued ...

Page 457: ...e options Add Adds the contact to your Contact list and the number appears in your mobile number list Save Go Adds the contact to your Contact list and the number appears in your mobile number list This selection allows you to put the contact in a Contacts category and then opens Contacts at the new contact You can add or modify the contact information Done ...

Page 458: ...or text and multimedia messages You can set how you want your messages displayed and how you want messages deleted Changing the List view and display 0 1 Go to the Home screen and select Messages 2 Open the Preferences dialog box a Open the menus b Select Options and then select Preferences Continued ...

Page 459: ...is it read or unread You can also Select whether the list is ascending or descending View Choose Single Line to view each message on a single line This limits the amount of information shown but you can view more messages in your list Choose Multi Line to see the messages with more information Include In the list include either the date the size of the message or neither Fonts Select the font type...

Page 460: ...references by tapping the check box Confirm Deleted Message Choose whether a confirmation message appears each time you delete a message or you select the Empty Trash option from the Message menu To display confirmation messages select this check box Delete After Transfer Choose whether data messages are deleted after you transfer the data to the appropriate application To keep data messages after...

Page 461: ... and Multimedia Messages Zire 72 Handheld 439 Setting how your receive text messages 0 1 Go to the Home screen and select Messages 2 Open the Advanced Settings dialog box a Open the menus b Select Options and then select Advanced Settings ...

Page 462: ...rt only GSM text Change this setting only under the direction of your service provider Warn over Determines whether you receive a warning when multipart messages exceed the specified number of parts Many SMS service providers charge per 160 character part Select from the following options 1 part 3 parts 5 parts 10 parts 50 parts and Never warn Expires Determines how long unsent messages remain at ...

Page 463: ...ced Settings 3 Set your SMS account settings a Tap Text b Tap SMS Account Settings c Enter your settings and select OK 4 Select OK Done Before You Begin Under normal circumstances you should not change these settings Incorrect values can cause the Messages application to stop working with your mobile phone Change these settings only under the direction of your service provider These settings chang...

Page 464: ...Privacy Keeping messages private by turning on security options Sharing Exchanging messages with other palmOne handheld users by beaming them Sending messages to other Bluetooth devices by using Bluetooth technology on your handheld Connecting Setting up a phone connection using the Bluetooth technology on your handheld to send and receive messages wirelessly Support If you re having problems with...

Page 465: ...Web Pro opens the entire web to you Benefits of Web Pro Carry the web with you View web pages in handheld friendly format Store pages for offline viewing In this chapter Accessing a web page Quickly jumping to a page Changing how you view a page Bookmarking your favorite pages Disconnecting from and connecting to the Internet Downloading files and pages Communicating with other users Returning to ...

Page 466: ...he Open URL dialog box for quick entry of characters commonly used in web addresses If Web Pro recognizes the address that you are entering due to a previous entry it automatically completes the address c Select Go Done Before You Begin To browse the web you must set up a connection to the Internet from your handheld Key Term URL Stands for uniform resource locator the technical name for a web add...

Page 467: ...en and select Web Pro 2 Go to the web page you want to view a Enter the address of the web page in the address field b Select Go Done Tip You can also hide the address field to show more of the web page Open the menus select Options and then select Display Options Select the Hide address field check box Address field ...

Page 468: ...Enter your sign in name in the appropriate field b Tap in the password box enter your password and then tap OK c Tap the button that lets you view the page Sign In Enter Go and so on Done Did You Know When you enter the password each letter appears as you are typing it but as soon as you move to the next character the first one becomes an asterisk This ensures privacy Tip Some web sites allow you ...

Page 469: ...Search the web page a Type the text you want to find b Tap Next repeatedly until you find the information that you are searching for Done Did You Know Find locates any text whether it is letters or numbers Find is not case sensitive Tip Because of the limited space on the handheld screen sometimes the current web address URL is not fully visible Use the Web Page Info dialog box to view the full UR...

Page 470: ...r pictures that when clicked take you to another web page or to another part of the same page Returning to your home page or a page you recently visited No matter where you navigate on the Internet you can always return to your home page quickly or return to a page you have recently visited Tap the link to go to another web page Tap the Home icon to go to your home page Tap the back arrow to go to...

Page 471: ... web pages by selecting different display views and dragging the screen to view different parts 0 1 Go to the Home screen and select Web Pro 2 Go to the web page you want to search 3 Tap the Display View icon in the action bar Continued Tip You can change your font size for easier viewing Display View icon ...

Page 472: ...a desktop computer web browser Mini View Shrinks the web page so that it appears completely within the handheld screen while maintaining the same aspect ratio of the page as in Normal view 5 OPTIONAL Use Full Screen mode to view a page without the action bar and address line a Open the menus b Select Options and then select Full Screen Tap the square icon in the upper right corner to exit Full Scr...

Page 473: ...e web page is larger than your screen you can tap and drag the stylus to move the web page in any direction to view different parts of the web page This feature is disabled when you turn on Writing Area Preferences and use the full screen for Graffiti 2 writing Done ...

Page 474: ...d select Web Pro 2 Go to the web page that you want to bookmark 3 Open the Bookmark Page dialog box a Open the menus b Select Page and then select Add Bookmark 4 OPTIONAL Change the bookmark name URL or category 5 Select Save Done Key Term Bookmark A pointer to a web page The actual page is not stored only the URL Also called a Favorite in some browsers Tip You can set your bookmark list as your s...

Page 475: ...marked page 0 1 Go to the Home screen and select Web Pro 2 Tap the Bookmark icon 3 View the page a Select the name of the bookmarked page you want to visit b Select Go Done Tip You can also view your list of bookmarks by selecting View Bookmarks from the Page menu ...

Page 476: ...dit a bookmark a Select the name of the bookmarked page that you want to edit b Select Edit and then select Details c Change the bookmark name category or address URL by selecting the appropriate option 4 Select Save Done Tip You can clean up your bookmark list by deleting old bookmarks you no longer use Select the bookmark select Edit and then select Delete ...

Page 477: ... the Internet 0 1 Go to the Home screen and select Web Pro 2 Disconnect from the Internet a Open the menus b Select Page and then select Disconnect Done Did You Know Generally if you are using GPRS service you are charged only for the data sent If you are using a GSM service you are charged for the time you are connected Tip If you are in another application you can tap a URL and Web Pro connects ...

Page 478: ...2 Connect to the Internet a Open the menus b Select Page and then select Connect Alternately you can also enter a URL on the address line and tap Go Done Tip If the connection is not established do one of the following Tap Cancel to stop the connection process Tap Change Network to select a different service to connect to ...

Page 479: ... 0 1 Go to the Home screen and select Web Pro 2 Go to the web page you want to view 3 Select the link of the file you want to download 4 OPTIONAL To download a file to an expansion card select the check box 5 Select Save and then select OK Done Did You Know You can download any type of file to an expansion card regardless of whether an application to open that type of file exists on your handheld ...

Page 480: ...o to the Save Page dialog box a Open the menus b Select Page and then select Save Page 3 Save the web page a Change the page name or category if you want b Select Save Done Did You Know Web Pro also functions as a viewer enabling you to quickly view certain files while working in other applications For example if you read an e mail message that has a file attached in HTML format tap the file and W...

Page 481: ...ect View Saved Pages 3 Open a saved page a Select the name of the saved page you want to open b Select Go Done Did You Know When you view your saved pages remember that you are viewing a copy of the actual page You do not have to be online to view a saved page Tip You can edit information about a saved page from the Saved Pages dialog box Select the name of a saved page and then select Edit ...

Page 482: ...Choose File dialog box a Open the menus b Select Page and then select Open from Card The Open from Card option appears only when an expansion card is seated in the expansion card slot of your handheld 3 View a file on an expansion card a Tap the folder that contains the file and then select the file b Tap Open Done Tip You have an HTML file on your desktop computer that you want to carry with you ...

Page 483: ...ion or to be added to their contact list 0 1 Go to the Home screen and select Web Pro 2 Go to the web page you want to send an e mail from 3 Select a mail to link on the web page 4 Compose your message in the VersaMail application 5 Send or save the e mail message You are returned to Web Pro and to the web page you were viewing Done Before You Begin Install the VersaMail software Insert the CD and...

Page 484: ...lect Web Pro 2 Go to the web page that you want to share with others 3 Open the Send With dialog box a Open the menus b Select Page and then select Send 4 Select Email and then select OK to open the VersaMail application 5 Compose your message in the VersaMail application 6 Send or save the e mail message You are returned to Web Pro and to the web page you were viewing Done Tip You can also beam a...

Page 485: ...il account b Enter your username and password 3 Compose your e mail message 4 OPTIONAL You can add an attachment to the message by selecting the e mail attachment feature and browsing to the application database file or media file stored on your handheld or on your SD card 5 Send or save the e mail message Done Tip Do you have a photo album on the Internet You can upload your photos by entering yo...

Page 486: ...the information may not be current When you select to view a cached page you are asked if you want to view the stored page or if you want to view the current page using the URL Only the URL is stored for the pages that don t have a cached icon so you always go directly to the current page 0R 1 Go to the Home screen and select Web Pro 2 Open the History dialog box a Open the menus b Select Options ...

Page 487: ...4 b If you selected a page that does not have a Cached icon select Go You are done 4 Select the content you want to view a Select Yes to display the stored version of the page b Select No Get Latest to retrieve the live web page Done Tip You can also access the cached web pages by using the Back and Forward icons Tip You can change the size and content of the cache ...

Page 488: ...e icon goes to or change the page that Web Pro starts with when it is first opened Changing your Home page You can choose a Home page from any web address 0C 1 Go to the Home screen and select Web Pro 2 Open the Default Preferences dialog box a Open the menus b Select Options and then select Preferences c Tap Default Continued ...

Page 489: ...ant as your Home page by performing one of the following To make the page currently displayed your Home page tap Current URL To select one of the last five home pages you used as your Home page tap the Previously Viewed pick list and select a URL Enter a URL on the Address line 5 Select OK Done ...

Page 490: ...a Open the menus b Select Options and then select Preferences c Tap Default 3 Tap the Start with pick list and select the page you want to start with when you first open WebPro Home Page The page you have set as your Home page Last Page Viewed The last page you viewed before exiting Web Pro Blank Page Opens a blank page Web Pro does not connect to the Internet Bookmarks Opens your Bookmarks dialog...

Page 491: ...Zire 72 Handheld 469 CHAPTER 20 Browsing the Web 4 Select OK Done 0 ...

Page 492: ... you may be able to set options to make web pages download faster by reducing image quality or removing images altogether or you may choose to download images so that they appear at their highest quality 0 1 Go to the Home screen and select Web Pro 2 Open the Display Options dialog box a Open the menus b Select Options and then select Display Options Continued Before You Begin If you are not using...

Page 493: ...ppears on the page Low Quality Images are compressed and have a very low resolution This makes downloading faster but results in reduced image quality Normal Quality Image quality is average This is the best compromise between speed and image quality High Quality Image quality is better than average This is the default setting Best Quality Images are downloaded at their highest quality This may re...

Page 494: ...een and select Web Pro 2 Open the General Preferences dialog box a Open the menus b Select Options and then select Preferences c Tap General 3 Select or deselect the Autofill text check box to enable or disable 4 Select OK Done Tip Filling out an order form or application on the web usually requires entering several pieces of information your name address phone number and so on When you enable aut...

Page 495: ...t use default link colors 0 1 Go to the Home screen and select Web Pro 2 Open the Display Options dialog box a Open the menus b Select Options and then select Display Options 3 Change the link colors a Tap the Unvisited Links pick list and select the color you want to use for links you haven t visited b Tap the Visited Links pick list and select the color you want to use for links you have visited...

Page 496: ...elect Preferences c Tap Advanced 3 Select or deselect the Accept cookies check box 4 Select OK Done Key Term Cookie Some web sites store information in a small text file called a cookie that is saved on your handheld A cookie usually stores information about you and your preferences for that web site A site can use this information to customize the pages you see the next time you visit Allowing a ...

Page 497: ...Tap Advanced Continued Key Term Cache The cache in your handheld is a block of memory that stores web pages so you can view them again without accessing the Internet Cached web pages are saved thereby saving the content you ve viewed even when you exit WebPro Tip Remember that your handheld has a limited amount of memory Choose a cache size that lets you store at least a few pages but still leaves...

Page 498: ... clear the cache immediately Clear cache on exit Select the check box to clear the cache each time you exit Web Pro Deselect the check box to keep the cache from session to session Max cache size Tap to change the maximum cache size used to store web pages The default size of the cache is 1 024KB and the maximum size is 9 999KB 4 Tap OK Done ...

Page 499: ...fault these options are disabled If you have a faster or more permanent connection to the Internet such as a wireless Ethernet attachment the default settings should work for you Did You Know Because some wireless Internet service providers ISPs charge by the amount of data you download your handheld is careful to limit how often it accesses the Internet If you have a slower or more expensive Inte...

Page 500: ...e are displayed instead of new versions being retrieved from the Internet even if the old pages are outdated A dialog box is displayed informing you when the page you are viewing is old Ask before connecting You re notified each time before you access the Internet Disconnect on Exit Your handheld disconnects from the Internet when you exit Web Pro 4 Select OK Done ...

Page 501: ...r proxy server 0 1 Go to the Home screen and select Web Pro 2 Open the Advanced Preferences dialog box a Open the menus b Select Options and then select Preferences c Tap Advanced Continued Key Term Proxy server A server that provides access to files from other servers by retrieving them either from its local cache or from the remote server Tip Use a proxy server to help you download web pages fas...

Page 502: ...a Select or deselect the Use proxy server check box to use or not use a proxy server b If you want to use a proxy server other than the default palmOne hosted proxy server tap the Use proxy server box and enter the appropriate server address and port number c Select OK 4 Select OK Done ...

Page 503: ...her palmOne handheld users by beaming them Sending web pages to other Bluetooth devices by using Bluetooth technology on your handheld Connecting Setting up a phone connection using the Bluetooth technology on your handheld to browse wirelessly E mail Using e mail with your browser Support If you re having problems with Web Pro or with anything else on your handheld go to www palmOne com support i...

Page 504: ...n if their number is not in your Contacts list Tap out the number on the Dialer keypad tap Dial and your mobile phone begins dialing Your call history stays on your handheld for easy access later Benefits of Dialer An easy to use keypad on your handheld screen to dial numbers that are not in Contacts Keep your call history on your handheld Quickly dial numbers using speed dial In this chapter Dial...

Page 505: ...Home screen and select Dialer 2 Tap the telephone number on the keypad 3 Tap Dial Done Before You Begin Before you can dial a number you must set up a phone connection on your handheld Tap and hold the 0 key to add a plus to the number sequence Digits appear in the numeric display Enter phone number and tap Dial Tap Clear to delete last digit from numeric display Tap and hold to clear entire numer...

Page 506: ...Handheld Redialing the most recently used number 0 1 Go to the Home screen and select Dialer 2 Dial the most recently used number a Tap Dial to display the most recently used number b Tap Dial again to dial the number Done Tap Dial The most recently dialed displays ...

Page 507: ...lect Dialer 2 Dial the number from the list a Tap History b Tap an entry from the History list c Tap Dial Done Did You Know Palm Dialer keeps a list of 11 of the most recently dialed numbers Did You Know If the number is a speed dial entry the name from the speed dial entry appears in the Call History list Tap entry to enter number on Dialer screen ...

Page 508: ...lows you to store ten of your most commonly used numbers and dial one with a single tap Adding a speed dial entry 0 1 Go to the Home screen and select Dialer 2 Add a speed dial entry a Tap Speed b Tap an empty speed dial button c Enter a name and telephone number d Tap OK Done Tap empty speed dial button ...

Page 509: ...eld 487 CHAPTER 21 Dialing Phone Numbers from Your Handheld Dialing a number using speed dial 0 1 Go to the Home screen and select Dialer 2 Dial the number a Tap Speed b Tap one of the named speed dial buttons Done ...

Page 510: ... a speed dial entry 0 1 Go to the Home screen and select Dialer ICON 2 Edit an entry a Tap Speed b Tap Edit c Tap an entry d Edit the entry e Select OK and then select Done Done Tip You can go directly to the Edit Entry dialog box by tapping and holding a speed dial button Tap Edit ...

Page 511: ...about these related topics Moving Around Opening applications Connecting Connecting your handheld to a mobile phone Contacts Using Quick Connect and Tap to Connect in Contacts to dial phone numbers Support If you re having problems with Dialer or with anything else on your handheld go to www palmOne com support intl ...

Page 512: ...share it with others Your handheld comes equipped with a variety of options for sharing information so that you can choose the quickest most convenient way of sending your info Benefits of sharing Keep others up to date with meaningful business and personal information Choose the most convenient sharing method from a variety of options Create an informal backup copy of important info In this chapt...

Page 513: ...age You must also install these applications from the CD if you did not do so during initial setup Sending information from within an application using Bluetooth technology You can use your handheld s built in Bluetooth technology to send information directly to another device that includes Bluetooth technology You must be within range of the receiving device to send information using Bluetooth te...

Page 514: ...ou want 2 Select a sending method a Open the menus b Select the Send menu item on the leftmost menu c Select Bluetooth and then select OK 3 Select the receiving device on the Discovery Results screen and then select OK The information is sent to the receiving device Done Did You Know In most applications the leftmost menu is named Record ...

Page 515: ... menus b Select the Send Category menu item on the leftmost menu c Select Bluetooth and then select OK 3 Select the receiving device on the Discovery Results screen and then select OK The information is sent to the receiving device Done Tip Create a category of Calendar events such as your kid s soccer schedule and then send the entire category to your spouse s handheld Tip When you send a categor...

Page 516: ... want to send You cannot send an application that has a lock icon next to the application size 2 Send the application a Select Send b Select Bluetooth and then select OK 3 Select the receiving device on the Discovery Results screen and then select OK The information is sent to the receiving device Done Tip Tap the Send From pick list to beam an application from an expansion card inserted into the ...

Page 517: ...d as an attachment Address the message enter a subject line and then select Send or Get Send Using the Send command with Messages You cannot send a category or an application with Messages You can send information as part of a text or multimedia message using the Send command Follow the procedure for sending information Select Messages in the Send With dialog box The Messages application opens dis...

Page 518: ...as a photo album or even an entire application The receiving handheld must be turned on Depending on the receiving handheld model not all information may be sent correctly Beaming information from within an application 0 1 Select the information you want to beam a Open an application b Select the entry you want Continued Tip For best results when beaming the handhelds should be between 4 and 39 in...

Page 519: ... other handheld 3 Wait for the Beam dialog box to indicate that beaming is complete Done Tip The leftmost menu is most applications is named Record Tip In Contacts you can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card Beam your business card to other handhelds by holding down the Contacts application button unt...

Page 520: ...elect the Beam Category menu item on the leftmost menu c When the Beam dialog box appears point your handheld s IR port directly at the IR port of the other handheld 3 Wait for the Beam dialog box to indicate that beaming is complete Done Tip Create a category of Calendar events such as your kid s soccer schedule and then beam the entire category to your spouse s handheld Tip When you beam a categ...

Page 521: ... a Go to the Home screen b Open the menus c Select Beam on the App menu d Select the application you want to beam You cannot beam an application that has a lock icon next to the application size Continued Tip Tap the Beam From pick list to beam an application from an expansion card inserted into the expansion slot NOTE ...

Page 522: ...g Information 2 Beam the application a Tap Beam b When the Beam dialog box appears point your handheld s IR port directly at the IR port of the other handheld 3 Wait for the Beam dialog box to indicate that beaming is complete Done IR port ...

Page 523: ...ing information Copy information or an application onto an expansion card inserted into the expansion slot and view the information by inserting the card into the slot on another Palm OS handheld Copy information such as a photo or video from your handheld to your computer or from computer to handheld by synchronizing ...

Page 524: ...d that can be viewed from another handheld Connecting Setting up a connection with a phone to share information wirelessly E mail Sending information as an attachment to an e mail message Messages Sending information as part of a text or multimedia message Common Questions Answers to frequently asked questions about sharing information Support If you re having problems with sharing information or ...

Page 525: ...mation stored there you ll definitely want to protect it Benefits of privacy Protect information if your handheld is misplaced Hide private information Unlock your handheld using only one hand In this chapter Choosing a security level Marking information as private Setting the level of privacy Using a password Locking your handheld Using Quick Unlock Encrypting your information Limiting the number...

Page 526: ...rivacy for private entries but anyone can view the info by simply selecting it Hiding private entries and creating a password Private entries are displayed when the password is entered This is the basic level of security Encrypting entries requires assigning a password Entries are scrambled whenever your handheld locks and are only displayed when the password is entered Choose to encrypt all infor...

Page 527: ...as private is the first step in protecting your info 0 1 Open an application 2 Create a new entry or select the entry that you want to make private 3 Mark it as private a For existing Contacts tap Edit b Tap Details c Tap the Private check box d Select OK e In Contacts and Memos select Done Done Private check box ...

Page 528: ... private entries 0 1 Open Security a Go to the Home screen b Select Prefs c Select Security 2 Select the display option for private entries a Tap the Private Records pick list b Select one of these options and then select Done Show Display private entries Mask Block entries with a gray bar you can see the bar onscreen but you can t see the entries content Hide Make private entries invisible Contin...

Page 529: ...rds dialog box and then select OK When you close a masked entry it remains masked Using a password Further protect your hidden or masked entries by creating a password which is needed to display the contents of hidden masked entries Cont d Done Masked entry Tip Use a password to protect confidential work or personal information If your handheld is lost or stolen this information will be safe ...

Page 530: ... Password box b Enter a password and then select OK Continued Tip The best passwords and Quick Unlock combinations consist of a mix of letters characters and numbers Longer passwords are better than short ones Any password you create is case sensitive Tip Enter your password with Graffiti 2 writing the numeric keypad in the Create Password dialog box or the onscreen keyboard Password box ...

Page 531: ...nd enter a hint a Enter the password again and then select OK b Enter a hint to help you remember the password if you forget it and then select Done 4 Select Done Done 1 Open Security a Go to the Home screen b Select Prefs c Select Security Continued Tip In Palm Desktop software you can require password entry for private info to display Open the Tools menu and select Options and then select Securi...

Page 532: ...d box b Enter the current password and then select OK 3 Change your password a Select OK b Enter a new password and then select OK 4 Confirm the password and enter a hint a Enter the password again and then select OK b Enter a hint to help you remember the password if you forget it and then select Done Continued ...

Page 533: ...ssword You can delete your password at any time You must enter the current password before you can delete it 0 5 Select Done Done 1 Enter your password a Tap the Password box b Enter the current password and then select OK 2 Delete your password a Tap Unassign b Select Done Done ...

Page 534: ...ete it from your handheld Deleting a forgotten password also deletes all entries marked as private Be sure to synchronize your handheld before and after this procedure so you can restore any private entries that were deleted along with the password 0 1 Open Security a Go to the Home screen b Select Prefs c Select Security 2 Open the Incorrect Password dialog box a Tap the Password box b Tap any nu...

Page 535: ... still cannot remember the password you must do a hard reset to resume using your handheld A hard reset deletes all of the information on your handheld including your password but you can restore the information by synchronizing your handheld with your computer 3 Delete the forgotten password a Tap Lost Password b Select Delete Password 4 Synchronize your handheld with your computer to restore any...

Page 536: ... Private Locking your handheld automatically 0 1 Open Security a Go to the Home screen b Select Prefs c Select Security 2 Open the Lock Handheld dialog box a Tap the Auto Lock box b If necessary enter your password and then select OK Continued Auto Lock box ...

Page 537: ...When power is off Automatically lock your handheld whenever you turn it off At a preset time Set a time when your handheld will automatically lock After a preset delay Set a period of inactivity after which your handheld will automatically lock 4 Select OK and then select Done Done Tip The number of password attempts must be between 5 and 99 ...

Page 538: ... Handheld 516 CHAPTER 23 Keeping Your Information Private Locking your handheld manually 0 1 Open Security a Go to the Home screen b Select Prefs c Select Security 2 Select Lock 3 Select Lock Device Done Lock ...

Page 539: ...pts to unlock your handheld After three attempts you must use your password to unlock your handheld Creating a Quick Unlock combination 0 1 Open Security a Go to the Home screen b Select Prefs c Select Security 2 Open the Quick Unlock dialog box a Tap the Quick Unlock box b If necessary enter your password and then select OK Continued Before You Begin To use Quick Unlock you must first create a pa...

Page 540: ...tion sequence a Use the navigator or tap the onscreen navigator to create a combination For example you might choose Left Right Left as a combination b Select OK 4 Select Done When your handheld is locked you can now unlock it by using the Quick Unlock combination or by entering your password Done ...

Page 541: ... combination 0 1 Open Security a Go to the Home screen b Select Prefs c Select Security 2 Open the Quick Unlock dialog box a Tap the Quick Unlock box b If necessary enter your password and then select OK 3 Delete the Quick Unlock combination a Tap Unassign b Select Done Done Quick Unlock box ...

Page 542: ...nation the encrypted information is unscrambled The more information you select for encryption the longer your handheld takes to scramble and unscramble the information Also applications that use large files such as palmOne Media take a long time to encrypt In these cases consider the trade off between security and convenience 0 1 Open Security a Go to the Home screen b Select Prefs c Select Secur...

Page 543: ...23 Keeping Your Information Private 2 Open the Encrypt Data dialog box a Tap Options b Tap the Encrypt data when locked check box c Tap Choose Applications 3 Select the applications you want to encrypt and then select OK Continued ...

Page 544: ...on protection if you keep highly confidential information on your handheld If you limit the number of password attempts be sure to use Keylock to prevent accidental password attempts while your handheld is in a purse or pocket 4 OPTIONAL To encrypt only the private entries in the applications you selected tap the Encrypt private records only check box 5 Select OK and then select Done Done Tip Sync...

Page 545: ...refs c Select Security 2 Set the number of password attempts a Tap Options b If necessary enter your password and then select OK c Tap the Intrusion Protection box d Enter the number of password attempts that are allowed before selected information on your handheld is deleted Continued Options Intrusion Protection box ...

Page 546: ...f these options No Data No information is deleted after the set number of failed attempts Private Records All entries marked private are deleted after the set number of failed attempts All Data All information you entered and all applications you installed on your handheld are deleted after the set number of failed attempts b Select OK 4 Select OK two more times and then select Done Done ...

Page 547: ...Using menus Synchronizing Creating a backup of your information Customizing Entering your owner information in case your handheld is lost or stolen Maintaining Doing a hard reset Common Questions Answers to frequently asked questions about privacy Support If you re having problems with private entries or anything else on your handheld go to www palmOne com support intl ...

Page 548: ...ol activities your conference schedule your shopping list for the week and entertainment Categories help you organize different aspects of your life no matter how you choose to group them Benefits of categories Better organize your information Easily retrieve the information you need In this chapter Adding a category Renaming a category Deleting a category Placing information into a category Viewi...

Page 549: ...a category for individual entries in one of the applications above open that application To add a category for applications go to the Home screen 2 Add a new category a Tap the pick list in the upper right corner and then select Edit Categories b Tap New and enter the name of the new category c Select OK and then select OK again Done Did You Know You can have up to 15 categories in an application ...

Page 550: ...the category a Tap the pick list in the upper right corner and then select Edit Categories b Select the name of the category you want to change and then tap Rename c Enter a new category name and then select OK d Select OK again Done Tip If you want to combine items in different categories rename one category to the other category name Did You Know Some categories like All and Unfiled come with yo...

Page 551: ...egory for applications go to the Home screen 2 Delete the category a In Calendar select an event and then select Details b Open the list of categories Calendar Tap the Category pick list All other applications Tap the pick list in the upper right corner and then select Edit Categories c Select the name of the category you want to delete and then select Delete d Select OK Done Tip In Expense you ca...

Page 552: ...lications in another Then you can go right to the group of applications you need An entry or application cannot be placed in more than one category Placing an entry into a category 0 1 Open an application that contains a category option In Calendar go to Day View 2 Open an entry 3 In Note Pad only skip to step 5 4 Open the Details dialog box Contacts Tap Edit and then tap Details All other applica...

Page 553: ...rmation 5 Place the entry into a category a Select a category from the Category pick list b If necessary select OK c If necessary select Done Done Tip To place an entry into a different category simply select a different category from the Category pick list Category ...

Page 554: ...tion into a category 0 1 Go to the Home screen 2 Open the Category dialog box a Open the menus b Select Category on the App menu 3 Place the application into a category a Tap the pick list next to the application you want to place into a category b Select a category and then select Done Done ...

Page 555: ...Category List and then select the category you want to view from the pick list All other applications Select the category you want to view from the pick list in the upper right corner Done Tip In the Home screen scroll through the categories by repeatedly tapping the Home screen icon or pressing Right or Left on the navigator To view all of the applications on your handheld select the All category...

Page 556: ...ed topics Moving around Opening applications Using menus Calendar Color coding your events in Calendar Photos and Videos Organizing photos or videos into albums Sharing Beaming a category to another Palm OS handheld Support If you re having problems with categories or anything else on your handheld go to www palmOne com support intl ...

Page 557: ...d to help you get the most out of your handheld no matter what you re doing Benefits of installing applications Add more applications to your handheld Add photos to your handheld Add MP3 and video files to your expansion card Install Microsoft Office files In this chapter Checking space and version numbers Installing the additional software from the CD Installing other applications and files Remov...

Page 558: ...s that are already on your handheld or expansion card in case you re interested in upgrading them 0 1 Open the Info dialog box a Go to the Home screen b Open the menus c Select Info on the App menu 2 View space info and version numbers a Tap the Device pick list and select one of these options Handheld Get information about applications stored on your handheld Expansion card name Get information a...

Page 559: ...ing options and then select Done Version Displays the version numbers of all of your applications Size Shows how much space each application occupies The bar at the top shows the total space currently in use on your handheld or expansion card Records Shows the number of records in an application Done ...

Page 560: ...ame with your handheld includes lots of other applications to make your handheld even more useful and more fun You can install these applications at any time WINDOWS ONLY 0 1 Insert the CD into your computer 2 On the Discover Your Handheld screen click Add software to your handheld 3 Follow the onscreen instructions to install the applications you want to install 4 Synchronize your handheld with y...

Page 561: ... 25 Installing and Removing Applications MAC ONLY 0 1 Insert the CD into your computer 2 Double click the Essential Software folder 3 Install the applications you want to install 4 Synchronize your handheld with your computer Done ...

Page 562: ...ssed GIF for use with palmOne Media Video files including MPEG 1 and ASF MPEG 4 for use with palmOne Media MP3 and RealAudio audio files these files are installed only on the expansion card for use with RealOne Mobile Player Microsoft Office files such as Word and Excel documents for use with Documents To Go Installing applications and files on a Windows computer If you installed Palm Desktop soft...

Page 563: ...ant to install b Drag and drop the file s or folder onto the Palm Quick Install icon on the desktop c Select your username and click OK 3 Synchronize your handheld with your computer Done Tip You can also install files on your handheld by right clicking them on your computer Select Send To Palm Quick Install and the files are placed on your handheld the next time you synchronize Tip If there are s...

Page 564: ...the User drop down list select the name for your handheld b Click Add c Select the file s you want to install d Click Open 4 Synchronize your handheld with your computer Done Tip To install a folder on your handheld open the File menu in Palm Quick Install and select Add Folder Tip To move applications between your handheld and the expansion card drag the files up or down Tip If you don t see the ...

Page 565: ...on s or file s you want to install onto your computer 2 Drag and drop the files onto the Send To Handheld droplet a Drag and drop the file s or folder onto the Send To Handheld droplet in the Palm folder b In the Send to Handheld dialog box select your username and click OK 3 Synchronize your handheld with your computer Done Tip In Mac OS X you can make the Send To Handheld droplet a permanent par...

Page 566: ...ger b Select the HotSync menu and then select Install Handheld files c In the User pop up menu select the name that corresponds to your handheld d Click Add to List e Select the file s you want to install Continued Tip To move applications between your handheld and the expansion card click Change Destination Use the arrows to move the files and then click OK Tip If you do not see the application o...

Page 567: ... Handheld 545 CHAPTER 25 Installing and Removing Applications 3 Install the files on your handheld a Click Add File b Close the Install Handheld Files window c Synchronize your handheld with your computer Done ...

Page 568: ...nly remove add on applications patches and extensions that you install You cannot remove the applications that are part of the operating system of your handheld 0 1 Go to the Home screen 2 Open the Delete dialog box a Open the menus b Select Delete from the App menu 3 Delete the application a Tap the Delete From pick list and then select Handheld or expansion card b Select the application that you...

Page 569: ...software you also remove the synchronization software and can no longer synchronize your information Even if you want to synchronize with another personal information manager like Microsoft Outlook you must leave Palm Desktop software installed on your computer WINDOWS ONLY You may have to modify these steps to correspond with the operating system on your computer 0 1 Open Add Remove Programs a Fr...

Page 570: ...are and then click Remove c Click Yes in the Confirm File Deletion box d Click OK and then click Close Done 1 Insert the CD that came with your handheld into your computer 2 Double click the CD icon on your desktop and then double click the Palm Desktop Installer icon 3 From the Easy Install screen select Uninstall from the pop up menu Continued Change or Remove Programs ...

Page 571: ...TER 25 Installing and Removing Applications 4 Select the software you want to remove and then click Uninstall 5 Select the folder that contains your Palm Desktop software files 6 Click Remove and then restart your computer Done ...

Page 572: ...p Switching between Palm Desktop software and Microsoft Outlook Moving around Opening applications Using menus RealOne Player Transferring files from a CD to an expansion card Listening to audio files on your handheld Support If you re having problems installing applications or with anything else on your handheld go to www palmOne com support intl ...

Page 573: ...ct time you can even set an alarm so you don t miss that early flight back home Benefits of World Clock Always have the correct time no matter where you are No need to carry a separate alarm clock In this chapter Checking the current date and time Setting the primary location Choosing secondary locations for other time zones Modifying the locations list Setting the alarm clock Changing the clock d...

Page 574: ... Tap the Home icon and then select the World Clock icon Tap the Clock icon in the upper left corner of the input area Your handheld displays the time for two seconds and then returns to the previous application When your handheld is off press Select in the center of the navigator Your handheld turns on displays the time and then turns off after a few seconds Clock Select ...

Page 575: ...ocation are used by all of the applications on your handheld 0 1 Go to the Home screen and select World Clock 2 Select the primary location a Tap the primary location pick list b Select the location you want to be the primary location If you need more choices modify the locations list Done Key Term Primary location Typically a city in the time zone in which you live Primary location pick list ...

Page 576: ...n it is automatically changed in the other 0 1 Go to the Home screen and select World Clock 2 Tap Set Date Time 3 Set the date a Tap the Date box b Tap the arrows to select the current year c Tap the current month d Tap the current date Continued Did You Know When the Daylight Savings settings are active the time changes according to the rule for the primary location For example in North America t...

Page 577: ...ld 555 CHAPTER 26 Managing Clock Settings 4 Set the time a Tap the Set Time box b Tap the hour and minute boxes and then tap the arrows to change them c Tap AM or PM and then select OK 5 Select Done Done Hour Minute ...

Page 578: ...World Clock 2 Tap the pick list next to one of the secondary locations 3 Select the location you want to use as the new secondary location If you need more choices modify the locations list Done Tip If you have friends family or colleagues in another time zone select a city in their zone as your secondary location When you need to contact them you can easily check to see what time it is where they...

Page 579: ...en and select World Clock 2 Open the Edit List dialog box a Tap a Location pick list b Select Edit List 3 Add the new location a Tap Add b Scroll through the list to select a location that is in the same time zone as the city you want to add c Select OK Continued Tip If you know what you re looking for in a long pick list use Graffiti 2 writing to find it faster Enter the first letter of the word ...

Page 580: ...cation Time Zone Select the time zone for the location Daylight Saving Time check box Tap for your handheld to automatically adjust the date and time for Daylight Saving Time in this location Start and End dates Tap the boxes to change the start and end dates of Daylight Saving Time if necessary 5 Select OK and then select Done Done ...

Page 581: ...ck Settings Deleting a location 0 1 Go to the Home screen and select World Clock 2 Select the location you want to delete a Tap a Location pick list b Select Edit List c Select a location and then tap Remove 3 Select OK and then select Done Done ...

Page 582: ... set for the primary location Continued Did You Know Use World Clock to set an alarm within the next 24 hours Set alarms outside of this timeframe in Calendar Did You Know Remember to put your handheld on local time If you travel from San Francisco to London make London your primary location so that all your alarms ring on time instead of eight hours late Tip Set an alarm while you re working to r...

Page 583: ...he upper left corner of the screen to remind you of the upcoming alarm Go To Cancel the reminder message and open World Clock 3 OPTIONAL Select the alarm sound and volume a Open the menus b Select Options and then select Alarm Preferences c Tap the pick lists to select the alarm sound and volume This volume setting does not affect the other sounds on your handheld including the alarms you set in C...

Page 584: ...orld Clock 2 Open the Display Options dialog box a Open the menus b Select Options and then select Display Options 3 Select any of the following options and then select OK Show Multiple Locations Display the secondary locations Deselect it to display only the primary location Show Date Display the date in World Clock Done ...

Page 585: ...bout these related topics Moving around Opening applications Using menus Calendar Setting an alarm outside of the next 24 hours Customizing Changing the volume of other system sounds Support If you re having problems with World Clock or anything else on your handheld go to www palmOne com support intl ...

Page 586: ...erences and menus And preference settings can help extend the life of your handheld s battery Benefits of customizing Access applications quickly Conserve power Enjoy your handheld more Make your screen easy to read In this chapter Customizing the Home screen Making the screen easier to read Giving your favorite applications a button or icon Setting the date and time Customizing the way you enter ...

Page 587: ...ons so that you can see more applications without scrolling 0 1 Go to the Home screen 2 Open the Display Options dialog box a Open the menus b Select Options and then select Display Options 3 Tap the View By pick list and select List or Icon as the display format 4 If you want the last category you viewed to reappear the next time you visit the Home screen select the Remember Last Category check b...

Page 588: ...Customizing Your Handheld 5 Select a photo for the background a Select the Background check box b Tap the photo thumbnail and select a photo c Adjust the fade setting so that the text is easy to read against the photo d Select OK Done ...

Page 589: ...ations you can change the font style to make text easier to read There are four font styles available In certain lighting conditions you may also need to adjust the brightness and contrast to read the information on the screen Changing the screen fonts Small font Large font Small bold font Large bold font ...

Page 590: ...Customizing Your Handheld 0 1 Open an application 2 Open the Select Font dialog box a Open the menus b Select Options and then select Font 3 Tap the font style you want to use and then select OK Done Small Small bold Large bold Large ...

Page 591: ...9 CHAPTER 27 Customizing Your Handheld Adjusting the brightness 0 1 Tap the Brightness icon to open the Adjust Brightness dialog box 2 Drag the slider to adjust the contrast level and then select Done Done Brightness icon ...

Page 592: ...Your Handheld Changing screen colors Choose a new set of text and background colors for all your applications 0 1 Open Color Theme Preferences a Go to the Home screen b Select Prefs c Select Color Theme 2 Select a theme and then select Done Done ...

Page 593: ...otSync icon For example if you use Memos often you can assign Memos to a button or the HotSync icon so that you don t have to scroll through the Home screen whenever you want to use that application 0 1 Open Buttons Preferences a Go to the Home screen b Select Prefs c Select Buttons 2 Tap the pick list next to the button or icon you want to reassign and select the application that you want to assi...

Page 594: ...and select the action you want to assign to the full screen pen stroke c Select OK 4 Tap Done Done Key Term Full screen pen stroke A stroke that is drawn from the bottom of the input area to the top of the screen You can use this stroke as a quick way to do a selected task such as opening the Graffiti 2 help screen Pick list ...

Page 595: ... current date and time based on your location When you travel to a new time zone change the Location setting to quickly reset the date and time Your appointments stay at the time you entered them no adjustments for time zones So always enter your schedule based on the time zone you will be in on the day of the event 0 1 Open Date Time Preferences a Go to the Home screen b Select Prefs c Select Dat...

Page 596: ...e list go to step 3 No nearby city Select Edit List do steps b e b Tap Add c Select a city in your time zone and then select OK d Select OK again and then select Done e Tap the Location pick list and select the city you just added 3 Select Done Done Tip You can rename the location to the city where you live Tap the Name field and then modify the location name Name field ...

Page 597: ...g the date and time In most cases you won t need to reset the date and time However you may need to do this if you do a hard reset on your handheld 0 1 Open Date Time Preferences a Go to the Home screen b Select Prefs c Select Date Time 2 Select the location Continued ...

Page 598: ...elect the current year c Tap the current month d Tap the current date 4 Set the time a Tap the Set Time box b Tap the hour and minute boxes and then tap the arrows to change them c Tap AM or PM and then select OK If you re using a 24 hour clock format you won t see the AM PM options 5 Select Done Done Year arrows NOTE ...

Page 599: ...ll the applications on your handheld You can quickly choose the preset formats based on geographic regions where you might use your handheld For example in the United Kingdom time often is expressed using a 24 hour clock In the United States time is expressed using a 12 hour clock with an AM or PM suffix You can use the original preset formats or change them based on your personal preferences 0 1 ...

Page 600: ...hich symbol separates the numbers Date Controls the sequence in which the day month and year appear and which symbol separates the segments Week starts Controls whether applications treat Sunday or Monday as the first day of the week Numbers Controls the decimal and thousands separator symbols 4 Select Done Done Tip The country setting changes only the way the date and time look It doesn t change ...

Page 601: ... you can turn on Writing Area Preferences and use the full screen for Graffiti 2 writing you do not have to write in the input area 0 1 Open Writing Area Preferences a Go to the Home screen b Select Prefs c Select Writing Area 2 Tap one of the following and then select Done On Turns on the full screen writing area When you select this option a check box appears for you to choose if you want to see...

Page 602: ...te the Punctuation Shift stroke before writing symbols and other special characters Use buttons and other controls that appear on the screen by tapping and holding the button or control until it activates Done Before You Begin Turn on Writing Area Preferences as described in the previous section Tip Right after you write a character your handheld interprets a quick tap on the screen as a period ch...

Page 603: ...ces screen to select an alternate stroke shape for these characters 0 1 Open Graffiti 2 Preferences a Go to the Home screen b Select Prefs c Select Graffiti 2 2 Select alternate strokes a Tap a character to view its alternate stroke b Select the check box to use the alternate stroke and then select Done 3 Repeat step 2 for each stroke you want to reassign and then select Done Done ...

Page 604: ...Cuts anywhere you enter info with Graffiti 2 writing 0 1 Open ShortCuts Preferences a Go to the Home screen b Select Prefs c Select ShortCuts Continued Tip You may want to add a space character after the last word in your ShortCut text This way a space automatically follows the ShortCut text Tip To learn how to use ShortCuts while entering information see Writing Graffiti 2 ShortCuts Did You Know ...

Page 605: ... Name line enter the abbreviation c On the ShortCut Text line s enter the text you want to insert when you write the abbreviation d Select OK and then select Done Done Tip The ShortCut Text can be 45 characters long That s long enough for a name whose spelling you always forget or a complex e mail address ...

Page 606: ...me 0 1 Open ShortCuts Preferences a Go to the Home screen b Select Prefs c Select Shortcuts 2 Edit the ShortCut a Select the ShortCut you want to change b Tap Edit c Make your changes d Select OK and then select Done Done Tip To delete a ShortCut open ShortCuts Preferences and select the ShortCut Tap Delete tap Yes and then tap Done ...

Page 607: ...ct Digitizer 2 Tap the targets on the screen as precisely as possible and then select Done You need to tap at least three targets maybe more if you don t tap carefully Done Key Term Digitizer Another name for your handheld s screen and the internal circuitry that enables it to respond appropriately to taps Tip If your screen is not responding to taps use the navigator to open Digitizer Preferences...

Page 608: ...t or All Off in step 2 select Done If you selected Custom in step 2 tap the System Sound Game Sound Alarm Sound and Alarm LED pick lists and select the volume level for each sound then select Done Done Tip You can choose different types of sounds for Calendar Tasks and World Clock Go to the application open the Options menu and then select Preferences Did You Know When you connect a headset to you...

Page 609: ...this information 0 1 Open Owner Preferences a Go to the Home screen b Select Prefs c Select Owner 2 Modify or enter the text and then select Done Done Tip In addition to entering owner information you can assign a name to your handheld for Bluetooth communication Did You Know If you use Security Preferences to turn off and lock your handheld with a password your owner info appears the next time yo...

Page 610: ... your handheld turn itself on accidentally in your briefcase pocket or purse You can lock the buttons on the front of your handheld to prevent this from happening and to prevent the battery from draining 0 1 Open Keylock Preferences a Go to the Home screen b Select Prefs c Select Keylock Continued Tip When Keylock is on your handheld does not respond when you press the application buttons To use y...

Page 611: ... these settings and then select Done Never Keylock always remains off Automatic Keylock turns on automatically when you turn off your handheld or when your handheld goes to sleep Manual Keylock turns on when you hold down the power button until the system sound confirms that Keylock is on Done 1 Open Power Preferences a Go to the Home screen b Select Prefs c Select Power Continued ...

Page 612: ...es or 3 minutes On while charging Select whether your handheld stays on continuously when it is connected to the power adapter When this option is off you can still turn on your handheld to view your info while your handheld charges but it turns off automatically after a period of inactivity Beam Receive Select whether you can receive beamed information on your handheld Turn this setting on to rec...

Page 613: ... up a phone connection you must have a GSM or GPRS mobile phone enabled with data services and a driver for your phone Check www palmOne com support intl for available phone drivers or contact the phone manufacturer Changing the preset connection settings The following steps show you how to adjust the communication speed in the preset IR to a PC Handheld connection setting You can similarly edit o...

Page 614: ...ndheld 2 Open the Edit Connection dialog box a Select the IR to PC handheld connection b Tap Edit 3 Change the speed setting a Tap Details b Tap the Speed pick list and select the appropriate speed c Select OK d Select OK again and then select Done Done ...

Page 615: ...eset connection settings are close to what you need or if you re already using all the connections as they are you can create a new connection 0 1 From the Connection Preferences screen tap New Continued Tip To delete a connection that you created select it on the Connection Preferences screen and then tap Delete ...

Page 616: ... want to use to connect to the device you selected Bluetooth the Bluetooth radio on your handheld Cradle Cable the HotSync cable that came with your handheld Infrared the IR port on your handheld The Dialing and Volume settings won t appear unless you select Modem as the Connect to setting Dialing Select whether your modem uses TouchTone or Rotary dialing Volume Select the volume level for you mod...

Page 617: ...lect the appropriate speed c Tap the Flow Ctl pick list and select whether the connection uses flow control Automatic Your handheld determines when to use flow control On Flow control is always on Off Flow control is always off d For a modem connection enter the initialization string e Select OK 4 Select OK and then select Done Done ...

Page 618: ...e sold separately The GSM mobile phone account must also include data services 0 1 Open Phone Preferences a Go to the Home screen b Select Prefs c Select Phone 2 Select the connection a Tap the Connection pick list and select your mobile phone from the list b Tap Test to make sure the settings work with your phone c Tap Done Done Tip If your phone doesn t appear on the list you need to install the...

Page 619: ...ur ISP or dial in server You can create save and reuse service profiles You can create additional service profiles from scratch or by duplicating an existing profile and editing the information 0 1 Open Network Preferences a Go to the Home screen b Select Prefs c Select Network Continued Before You Begin You need the following A mobile phone with a Bluetooth radio or an IR port sold separately A w...

Page 620: ...ed appears in this box and you don t need to enter a password when you log in Connection Tap the Connection pick list and select the method you want to use to connect to your ISP or to a dial in server See Connecting your handheld to other devices for info on creating and configuring connection settings 3 If you re using a phone or modem connection enter the phone settings a Tap the Phone box Cont...

Page 621: ...o disable Call Waiting Call Waiting can cause your session to end if you receive a call while you are connected Contact your local phone company for the code that is appropriate for you Use calling card If you want to use your calling card when dialing your ISP or dial in server tap the Use calling card check box to select it Enter your calling card number on the Use calling card line Because MCI ...

Page 622: ...Network Preferences a Go to the Home screen b Select Prefs c Select Network 2 Make the connection a Make sure the service profile you want to use appears in the Service field If not select it b Tap Connect 3 End the connection when you re done using it a Tap Disconnect b Select Done Done Tip To see expanded Service Connection Progress messages press Down on the navigator To see more information op...

Page 623: ...username password and telephone number If you re creating a new service profile you may need to use the Details dialog box to add more information to your service profile 0 1 Open Network Preferences a Go to the Home screen b Select Prefs c Select Network 2 Open the Details dialog box a Tap the Service pick list and select the service you want to add details to b Tap Details Continued ...

Page 624: ...require that you enter DNS addresses If you do need DNS addresses deselect the DNS check box tap the space to the left of each period in the Primary and Secondary DNS fields and then enter the appropriate sections of each address IP Address Select the IP Address check box to use a temporary IP address Deselect the IP Address check box to enter a permanently assigned address 4 Select OK and then se...

Page 625: ...ile 0 1 Open Network Preferences a Go to the Home screen b Select Prefs c Select Network 2 Delete the service you want to delete a Tap the Service pick list and select the service you want to delete b Open the menus c Select Delete on the Service menu d Tap OK and then tap Done Done ...

Page 626: ...ed it It automates the events that must take place to establish a connection between your handheld and the corporate servers You can create login scripts by selecting commands from the Command pick list in the Login Script dialog box Some commands such as Send require you to supply additional information If the command requires additional info a field appears to the right of the command where you ...

Page 627: ... list Wait For Tells your handheld to wait for specific characters from the server before executing the next command Wait For Prompt Detects a challenge response prompt coming from the server and then displays the dynamically generated challenge value You then enter the challenge value into your token card which in turn generates a response value for you to enter on your handheld This is a two par...

Page 628: ...mmand prompts you to enter one The Password command is usually followed by a Send CR command Delay Tells your handheld to wait a specific number of seconds before going to the next command in the login script Get IP Reads an IP address and uses it as the IP address for your handheld This command is used with SLIP connections Prompt Opens a dialog box and prompts you to enter certain text for examp...

Page 629: ... application you can use the new script commands in a login script For example you might use a plug in application in the following situations You need the login script to properly respond to different connection scenarios defined by the authentication server You want to perform conditional tests and branching as part of the login process 4 Complete the script a Repeat step 3 until the login scrip...

Page 630: ...e following characteristics Written in C language Compiled into a device executable Called properly from a login script Able to return control to a login script after it terminates Created using a development environment that supports Palm OS software such as Metrowerks CodeWarrior tools ...

Page 631: ...ation Using ShortCuts to quickly enter text phrases Photos Copying photos to your handheld or an expansion card Bluetooth Customizing Bluetooth communication settings Privacy Keeping information private by locking your handheld with a password Categories Creating categories so you can organize your applications and information World Clock Viewing the date and time in other cities Support If you re...

Page 632: ...able performance follow these guidelines Handheld do s Use the carrying case that came with your handheld It provides protection if your handheld is accidentally dropped Use only the stylus to tap the screen no pens pencils paper clips or other sharp objects Use only the supplied power adapter to charge your handheld Keep the battery charged Keep the screen free of dust or anything else that could...

Page 633: ...our handheld to very hot or cold temperatures including placing it near a heater leaving it in a car or setting it by a window in direct sunlight Resetting your handheld On rare occasions your handheld may not respond when you press a button or tap the screen In this case you need to reset your handheld Doing a soft reset A soft reset tells your handheld to stop what it s doing and start over agai...

Page 634: ...Zire 72 Handheld 612 CHAPTER 28 Maintaining Your Handheld If a soft reset does not unfreeze your handheld you need to do a hard reset Reset button ...

Page 635: ...ure to synchronize 0 1 Press and hold the power button 2 While holding the power button use the tip of the stylus or a similar object without a sharp tip to gently press and release the reset button inside the hole on the back of your handheld 3 Wait for the Palm Powered logo to appear then release the power button 4 When you see the message that warns you about erasing all of the info on your han...

Page 636: ...n back on your handheld However you may need to re enter some of your personal settings as well as your color coded categories in Calendar WINDOWS ONLY 0 1 Open the Custom menu in the HotSync application a Click the HotSync Manager icon in the taskbar in the lower right corner of the screen b Click Custom 2 Select the correct username from the list at the top of the box Continued ...

Page 637: ...ation in the Conduit list and then click Change b Select Desktop overwrites handheld This change applies only to the next synchronization c Click OK 4 Repeat step 3 for the other applications in the list that you want to restore and then click Done 5 Synchronize your handheld with your computer Done NOTE ...

Page 638: ...nk below to learn about these related topics Synchronizing Creating a backup of your information Customizing Customizing your handheld again after doing a hard reset Support If you re having problems with resets or with anything else on your handheld go to www palmOne com support intl ...

Page 639: ...s when I insert the CD WINDOWS ONLY 1 Click Start on your computer and then select Run 2 Click Browse and navigate to your CD ROM drive 3 Select Autorun click Open and then click OK I cannot install Palm Desktop software WINDOWS ONLY Disable any virus scanning software on your computer Close any open applications Make sure your computer has at least 60MB of disk space available Delete all temporar...

Page 640: ... and clicking Control Panel Click Add or Remove Programs Uninstall and then reinstall the current version of Palm Desktop software MAC ONLY Disable any virus scanning software on your computer Quit any open applications Make sure your computer has at least 60MB of disk space available Install the latest Mac software updates to your computer If you are upgrading from an older Palm OS handheld remov...

Page 641: ...ur every day Ideally connect your handheld to a power source every night and recharge it while you sleep My battery is drained If the battery is drained to the point that you cannot turn on your handheld your information is safely stored for approximately five days In this case there is enough residual energy in the battery to store the information but not enough to turn on your handheld If your h...

Page 642: ...se you need to reset your handheld A soft reset tells your handheld to stop and start over again This does not affect any of the information or applications on your handheld If you had a network connection that was cut off your handheld may appear to be frozen for up to 30 seconds Wait 30 seconds before performing a soft reset If a soft reset does not unfreeze your handheld you need to perform a h...

Page 643: ...e them to an expansion card My handheld keeps turning itself off Your handheld is designed to turn itself off after a period of inactivity This period can be set at 30 seconds or at one two or three minutes Check the Auto off after setting on the Power Preferences screen My handheld is not making any sounds Check the System Alarm and Game Sound settings My handheld s indicator light is not blinkin...

Page 644: ...the card instead of on your handheld To view the applications installed on the card tap the pick list in the upper right corner of the Home screen and select the expansion card s name from the list Entering information My handheld doesn t respond to taps correctly If your handheld is not responding to taps correctly you need to align the screen When I tap the Menu icon nothing happens Align the sc...

Page 645: ...writing area Make sure that Graffiti 2 is not in shift mode Make sure that Graffiti 2 is not in Punctuation Shift mode The info I entered does not appear in an application Check the Categories pick list in the upper right corner of the application screen Select All to display all the records for the application Did you set private records to be hidden Check Security Preferences to see that Private...

Page 646: ...ckmark next to it If not click it If you don t see the HotSync Manager icon click Start on the Windows taskbar and then select Programs Go to the Palm Desktop program group and select HotSync Manager MAC ONLY Make sure HotSync Manager is enabled Open the palmOne folder and double click the HotSync Manager icon On the HotSync Controls tab be sure Enabled is selected If it is not click it Disconnect...

Page 647: ...with Palm Desktop software Click the HotSync Manager icon and select Custom Check the following Make sure that you have the correct username selected from the drop down list Make sure that the applications you want are set to synchronize the files If not select each application click Change and then choose Synchronize the files Make sure that the correct application name is selected For example th...

Page 648: ...using or create a different virtual port and change the HotSync Manager settings to use the new virtual port Refer to the documentation that came with your computer operating system for instructions on creating changing the virtual port for serial communication Some computers have a dedicated virtual serial port number such as COM5 and other computers enable you to choose a port number such as COM...

Page 649: ...ng the palmOne Windows or Palm Mac folder on your computer selecting the folder with your username copying the folder to another location and then renaming the folder Then reinstall Palm Desktop software When I synchronize I receive the 8009 error message An application has failed to respond to a HotSync notification WINDOWS ONLY The 8009 error indicates that the Windows registry is corrupt You ne...

Page 650: ...R port On your handheld be sure the HotSync application is set to Local with the option IR to PC Handheld Be sure the IR port of your handheld is aligned directly opposite to and within a few inches of the infrared device of your computer Synchronizing using the IR port does not work after you receive a low battery warning Recharge your handheld Set some applications to Do Nothing to speed synchro...

Page 651: ...eps 1 Click the HotSync Manager icon in the taskbar in the lower right corner of your screen 2 Make sure that Local Serial is selected 3 Select Setup 4 Click the Local tab 5 In the Serial Port drop down box select the port your computer uses for infrared communication See the documentation for your operating system for instructions on finding this port This information is usually located in the Co...

Page 652: ... your network computer is properly set up I want to synchronize my computer with more than one handheld If the computer running Palm Desktop software synchronizes with more than one handheld each handheld should have a unique name Synchronizing more than one handheld with the same username causes unpredictable results and potentially loss of your personal information Assign a username to your hand...

Page 653: ...on see Spotting event conflicts If you marked the event as private check Security Preferences to see that Private Records is set to Show private records Memos I m having problems listing memos the way I want to see them If you cannot manually arrange the order of memos on the list screen open the Options menu and select Preferences Make sure that Sort by is set to Manual If you choose to view your...

Page 654: ...he notes on your handheld still appear in the order defined in the Preferences setting In other words the sort settings you use with Palm Desktop software are not transferred to your handheld RealOne I would like better quality sound during playback You can save music files in either MP3 or RMJ format RMJ is a proprietary format used by the RealOne desktop In either case saving at a lower bit rate...

Page 655: ...e missing tasks If you marked the task as private check Security Preferences to see that Private Records is set to Show private records Voice Memo I m having problems listing voice memos the way I want to see them If you cannot manually arrange the order of voice memos on the list screen select Preferences from the Options menu and make sure that Sort by is set to Manual If you choose to view your...

Page 656: ...ooth link or bonded pair If you need additional information about pairing your phone and handheld refer to the Phone Pairing Handbook at www palmOne com support intl My handheld cannot connect to my mobile phone Use the following steps to test the connection 1 Draw the Graffiti 2 writing Command stroke and select the Bluetooth indicator to open the Bluetooth settings screen You can select the indi...

Page 657: ... my handheld Make sure that the proper phone driver is installed on your handheld You may need to set up a connection with your phone See the documentation included with your phone for assistance with completing the connection setup process If you need additional information about connecting your phone refer to the Phone Pairing Handbook at www palmOne com support intl Check the Phone Preferences ...

Page 658: ...k with your service provider to see if any provider specific requirements exist Service provider settings frequently change If your e mail account was working but you are currently experiencing problems check with your service provider to see if any of the account settings have changed I am having problems sending and receiving e mail Short periods of time when e mail is unavailable are common due...

Page 659: ...r servers In this case you can almost always receive e mail from these accounts but if you want to send e mail you must send it through another server I am having difficulty sending and receiving mail using a synchronize only account Make sure you have chosen the same settings for the account on both your handheld and your computer For example if the account is set up on your handheld to use the P...

Page 660: ...ssword hint you can use Security Preferences to delete the password but your handheld deletes all entries marked as private However if you synchronize before you delete the password the synchronization process backs up all entries whether or not they are marked private Then you can follow these steps to restore your private entries 1 Tap Lost Password in Security Preferences and tap in the passwor...

Page 661: ...andheld closer to the receiving device Make sure the receiving device has beam receive enabled Perform a soft reset on both your handheld and the receiving device When someone beams information to my handheld it doesn t receive the info If you are receiving info from another Palm OS handheld confirm that your handheld and the other handheld are 4 to 39 inches approximately ten centimeters to one m...

Page 662: ...ed on both your handheld and the other device Make sure that the receiving device has a compatible Bluetooth application installed The receiving device must be within range of your handheld approximately 25 30 feet 8 10 meters Problems with incompatible applications palmOne Inc works with developers of third party add on applications to ensure the compatibility of these applications with your hand...

Page 663: ...ier model of a Palm OS handheld perform the following procedure to remove all third party applications from your handheld Once you have removed all of the third party applications you can install one application at a time to determine which application is causing the problem The following procedures erase all data from your handheld Before removing the applications synchronize to back up your data...

Page 664: ...ndows desktop in step 3 b Double click a PRC file The palmOne Quick Install window opens with the PRC file listed c Click Done d Synchronize your handheld with your computer e Operate your handheld and try to replicate problem operations f Do one of the following If installing the application re creates your problem remove the application and contact the application developer for a solution Contin...

Page 665: ...t happens Self help resources If you run into a problem with your handheld be sure to check these resources first Answers to common questions about your handheld and its features The Palm Desktop online Help The Palm Desktop Software for the Macintosh User s Guide located in the Documentation folder on your installation CD The palmOne Knowledge Library accessible at www palmOne com support intl Th...

Page 666: ...e the problem When you do contact Technical Support please provide the following information The name and version of the desktop operating system you are using The actual error message or state you are experiencing The steps you take to reproduce the problem The version of handheld software you are using and available memory To find version and memory information follow these steps 1 Go to the Hom...

Page 667: ...armful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the rec...

Page 668: ...ne Inc Declares the Product Handheld PDA HotSync cable Model Name Number Zire 72 Manufacturer s Name palmOne Manufacturer s Address 400 N McCarthy Blvd Milpitas 95035 5112 Conforms with the following specifications EN 55024 1998 Emissions Immunity EN55022 1998 CISPR 22 1997 Class B Radiated and Conducted Emissions IEC 61000 4 2 A1 1998 01 ESD Immunity 4kV Contact and 8kV Air Discharge IEC 61000 4 ...

Page 669: ...power has been switched off or the area is known to be non hazardous Varning Eksplosionsfara vid felaktigt batteribyte Använd samma batterityp eller en ekvivalent typ som rekommenderas av apparattillverkaren Kassera använt batteri enligt fabrikantens instruktion Advarsel Lithiumbatteri Eksplosionsfare ved fejlagtig håndtering Udskiftning må kun ske med batteri af samme fabrikat og type Levér det b...

Page 670: ...t ESD into its products ESD unfortunately exists and unless neutralized could build up to levels that could harm your equipment Any electronic device that contains an external entry point for plugging in anything from cables to docking stations is susceptible to entry of ESD Devices that you carry with you such as your handheld build up ESD in a unique way because the static electricity that may h...

Page 671: ...ntribute to the buildup of static electricity in the environment include the following Low relative humidity Material type The type of material gathering the charge For example synthetics are more prone to static buildup than natural fibers like cotton The rapidity with which you touch connect or disconnect electronic devices While you should always take appropriate precautions to discharge static...

Page 672: ...8 setting up secure connections for 388 synchronizing multiple 387 synchronizing with client 376 378 testing 311 upgrading 299 verifying 385 Accounts command 312 313 320 action bar Web Pro 444 448 450 action buttons 39 actions pen stroke 572 activating buttons and controls 39 580 Add Contact dialog box 391 Add Folder command 542 adding additional software 102 538 540 applications 1 74 111 607 appo...

Page 673: ...selecting 237 238 alerts 5 21 324 See also alarms aligning screen 585 All category 528 Allow wakeup command 296 alphabet Graffiti 2 writing 48 alphabetic keyboard 24 alternate stroke shapes 581 Always connect check box 314 anniversaries 135 137 annual events 137 annual tasks 171 173 APOP setting 406 application buttons location of 19 not responding 588 opening applications from 26 33 reassigning 3...

Page 674: ... 504 509 513 598 usernames to handheld 11 asterisk characters 113 Attach Signature check box 310 338 attachments adding 365 366 368 463 downloading 359 360 363 forwarding 370 reading 364 458 removing 368 saving 364 sending events as 131 166 481 sending files as 365 367 368 sending memos as 188 502 sending multimedia files as 257 sending notes as 198 sending photos and videos as 369 sending tasks a...

Page 675: ... sending photos and videos to 255 257 sending tasks to 181 sending web pages to 481 setting up 279 295 sharing information with 30 synchronizing with 17 turning off 620 verifying status of 285 waking up handhelds from 296 Bluetooth HotSync option 289 Bluetooth icon 26 Bluetooth indicator 285 Bluetooth LAN Access Points 277 Bluetooth Manager 280 Bluetooth setting 594 Bluetooth settings screen 285 B...

Page 676: ...41 getting help with 165 importing information for 64 opening 26 133 related topics for 166 rescheduling events 147 156 running on PCs 165 saving information for 134 149 151 scheduling events 133 135 140 setting alarms 146 164 setting alarms from 560 561 setting display options 160 164 transferring information to 67 troubleshooting 166 630 Calendar icon 26 Calendar Preferences dialog box 146 163 c...

Page 677: ... 619 checkmarks 25 Choose Date command 168 Choose File dialog box 460 choosing alarm sounds 561 alternate stroke shapes 581 applications 26 33 37 background colors 191 570 clock display options 562 command buttons 24 communications protocol 602 connections 598 currency options 206 207 208 home pages 466 468 icons 33 information 19 69 Internet Service Providers ISPs 598 items in lists 24 25 38 40 m...

Page 678: ...check box 196 confirmation messages 196 confirmation tones 103 conflicting events 161 conformity declaration 646 Connect to setting 594 connecting headsets to handheld 21 586 to Bluetooth devices 23 277 279 594 to dial in servers 598 to mobile phones 280 286 to networks 82 87 597 600 to other devices 276 277 591 to personal computers 8 277 287 to power adapter 22 590 619 to power sources 620 to th...

Page 679: ...or 36 cookies 474 Copy command 70 109 Copy dialog box 109 Copy icon 36 copying applications 109 501 541 543 calculations 201 contacts 114 116 120 files 457 information 70 photos 253 255 501 service profiles 598 videos 255 501 copying and pasting 70 copy protected applications 109 corporate e mail accounts 299 301 302 country information 578 CPUs backing up system information for 75 configuring e m...

Page 680: ... 133 137 daily schedules 154 155 159 daily tasks 171 173 data 547 See also information data entry caution for 21 defined 58 input area for 19 methods for 44 45 579 synchronization and 74 data services 280 455 databases 64 410 Date Time Preferences screen 573 575 date formats 577 578 date stamps 235 dates See also calendar assigning to appointments 133 137 assigning to repeating tasks 172 173 chang...

Page 681: ... option 95 97 desktop software See also Palm Desktop software installing 27 overwriting information in 95 97 removing old 7 synchronizing with 10 updating handheld from 95 97 Details dialog box 530 595 601 device name cache 295 Device name field 279 device names 295 296 587 Device pick list 536 devices 20 78 277 278 591 See also Bluetooth devices Dial prefix check box 599 Dialer application adding...

Page 682: ...174 178 179 unread messages 152 161 URLs 447 videos 29 228 237 238 web pages 449 453 457 459 460 World Clock 27 562 DNS defined 602 DNS addresses 602 Do not allow wakeup command 296 do s and don ts 610 DOC files 359 documentation xx xxii 28 Documents to Go application 28 74 domain name system DNS 602 down arrow controls 25 Download attachments option 321 381 Download dialog box 457 download option...

Page 683: ...ing maximum size 308 380 setting notification options for 325 339 setting preferences for 389 setting retry intervals for 339 setting up 300 303 306 371 598 specifying default programs for 378 switching to different service for 314 315 synchronizing 304 371 372 374 376 379 tapping URLs in 352 viewing status of 328 viewing unread messages for 152 161 wireless connections for 415 e mail accounts acc...

Page 684: ... Tasks list 179 expansion card slot 20 619 expansion cards adding applications to 28 111 attaching files from 368 battery life and 619 beaming from 499 benefits of 102 copying applications to 109 501 deleting information on 110 displaying information about 26 107 downloading to 457 finding information on 41 formatting 110 getting applications on 536 inserting 20 103 limitations 107 moving applicat...

Page 685: ... 392 394 finances 203 527 See also Expense application Find dialog box 24 41 Find icon 24 41 Find More button 41 Find on Page command 447 finding contacts 121 files 542 information 24 41 overlapping events 159 firewalls 302 flow control connections 595 Flow Ctl pick list 595 Folder Synchronization Options setting 382 folders 344 346 382 542 625 Font command 568 font styles 568 fonts 332 342 449 56...

Page 686: ...nnecting from HotSync cable 77 79 624 do s and don ts 610 freeing up space on 66 151 546 621 getting help with 643 getting unexpected results 585 locking 513 516 587 losing 587 maintenance information for 610 naming 279 not making sounds 621 not responding 588 611 619 620 630 opening 619 preinstalled applications for 26 protecting 278 282 recharging battery 4 5 590 619 reconnecting HotSync cable 7...

Page 687: ...hnology 76 how to information xx HTM files 359 460 HTML files 359 455 458 460 HTML messages 330 331 352 hyperlinks 448 473 See also URLs I ICES Statement 646 icons application 26 565 571 Command toolbar 36 input area 23 missing 622 selecting 33 VersaMail application 328 340 384 ICS files 64 359 idle timeouts 602 image files 228 359 455 460 540 images changing download preferences for 470 compressi...

Page 688: ...ting to 277 456 598 controlling access to 477 disabling connections to 468 disconnecting from 455 e mail accounts and 463 proxy servers and 470 retrying connections for 456 selecting service provider for 286 setting connection preferences for 478 setting up network connections for 284 Internet Explorer 2 See also web browsers Internet mail servers 377 Internet Message Access Protocol IMAP 304 Inte...

Page 689: ...ield 141 Location pick list 557 574 location settings World Clock 553 556 558 locations deleting 559 location specific preferences 573 578 Lock Handheld dialog box 514 lock icons 109 499 lock options 515 locking handheld buttons 588 handhelds 513 516 587 log files 77 logging in to e mail accounts 302 463 logging in to network servers 604 Login Script dialog box 604 605 login scripts 604 607 Look U...

Page 690: ...ory cards 110 241 258 memory clear button Calculator 200 memory recall button Calculator 200 memos See also notes Memos application adding contact information to 121 183 backing up 28 beaming 498 categorizing 188 creating 182 183 184 deleting 186 displaying 184 editing 184 185 exchanging 188 keeping private 188 505 organizing 185 188 recording voice 21 215 saving 183 186 selecting 38 sending as at...

Page 691: ...odems connecting to IR port from 591 dialing in to networks with 82 entering initialization strings for 408 595 setting up connections for 594 598 Money category 527 money See currency Month View 145 157 159 162 Month View icon 157 month setting 554 576 monthly events 137 monthly schedules 157 monthly tasks 171 173 More button 363 moving around dialog boxes 39 moving photos 248 moving the slider 2...

Page 692: ...71 Normal Quality option 471 Normal view Web Pro 450 Note Pad See also notes backing up information in 28 categorizing information in 527 531 clearing 190 creating notes from 190 deleting notes in 196 displaying notes in 195 getting help with 197 198 opening 27 190 overview 189 related topics for 198 selecting pens 192 setting alarms in 193 setting color preferences 191 192 troubleshooting 632 Not...

Page 693: ...eated tasks and 175 creating user profiles from 12 13 described 2 28 downloading 3 entering information in 60 61 63 importing information to 64 66 installing 3 7 27 online help for 60 opening applications in 60 62 requiring password entry for 509 restoring archived items to 66 synchronizing with 10 74 76 system requirements for 2 troubleshooting 617 uninstalling 547 upgrading handhelds and 7 Palm ...

Page 694: ...nts PDAs 18 personal information 474 507 personalizing contact information 118 personalizing handheld 1 phone connections 280 284 phone drivers 591 Phone Link Updater application 280 281 Phone Lookup 67 121 phone numbers adding speed dial entries for 486 entering 483 485 487 601 getting from contacts 67 117 121 organizing emergency 527 redialing 484 sharing 20 temporary storage for 189 phone setti...

Page 695: ...46 prerequisites xxi preset connections 591 593 preset delays 515 preset formats 577 previous arrow icon 25 Previous View icon Adobe Reader xxii Previously Viewed pick list 467 primary location 553 554 559 562 Primary PC Setup command 83 88 printing expense reports 26 online documentation xxii prioritizing tasks 168 179 privacy FAGs 638 privacy levels 506 privacy settings applications 42 calendar ...

Page 696: ...moving between 38 setting privacy levels for 506 sorting 131 188 212 specifying as first 113 recovering memory 621 recurring events 133 redialing phone numbers 484 Reducing costs 477 reducing image quality 470 471 related items categorizing 527 related topics xxi Remember Last Category check box 565 reminders canceling 561 creating 189 215 scheduling 115 133 setting alarms as 560 specifying notes ...

Page 697: ...g live web pages 465 retrying auto get mail setting 327 e mail delivery 339 Internet connections 456 Review option 235 Review photo option 235 right arrow controls 25 rotary dialing 594 Rotate Photo command 241 running out of memory 546 running out of space 102 S Save Page dialog box 458 Save Pages dialog box 459 saving appointments 134 attachments 364 battery power 588 contacts 115 122 files 457 ...

Page 698: ... dialog box 332 342 568 Select Media screen 369 Select User dialog box 8 76 selecting alarm sounds 561 alternate stroke shapes 581 applications 26 33 37 background colors 191 570 clock display options 562 command buttons 24 communications protocol 602 connections 598 currency options 206 207 208 home pages 466 468 icons 33 information 19 69 Internet Service Providers ISPs 598 items in lists 24 25 ...

Page 699: ...ee SMTP servers sketching 189 Slide Show Delay pick list 239 slide shows 236 239 248 422 slider 24 25 small fonts 568 small icons 565 Smart Addressing feature 337 407 SMS messaging 27 417 SMTP servers 305 316 Snooze setting 561 soft resets 611 620 software See also specific application accessing additional 29 adding additional 102 538 540 included on handheld 26 installing 7 27 74 538 540 third pa...

Page 700: ...on software 93 547 synchronize defined 8 Synchronize Active Accounts option 373 Synchronize incoming e mail option 381 Synchronize Only Account check box 305 320 376 Synchronize to local check box 377 Synchronize unread mail only option 381 synchronizing applications 75 77 93 626 caution for 547 e mail 304 371 372 374 376 379 handhelds 73 89 512 IMAP mail folders 412 413 414 information 5 8 624 in...

Page 701: ... 644 Technical Support office 644 technical terms xxi telephone numbers See phone numbers temporary storage 464 testing e mail accounts 311 text adding to multimedia messages 424 adjusting fade setting for 566 changing color of 161 570 changing screen fonts for 567 copying and pasting 70 entering 45 46 58 entering abbreviations for 582 583 formatting e mail 330 resizing 184 searching for 41 select...

Page 702: ...ns 621 Palm Desktop software 547 unplugging power adapter 6 unread e mail messages 152 161 357 Unread pick list 342 unrecognized devices 278 unscheduled events 136 unscheduled time slots 161 untimed events 115 135 136 140 162 unvisited links 473 Unvisited Links pick list 473 up arrow controls 25 updating information 60 73 74 93 owner information 587 software 10 third party applications 8 upgrades ...

Page 703: ...thentication servers 316 setting up e mail accounts 303 311 378 switching e mail accounts 318 synchronizing e mail 372 374 376 379 troubleshooting 415 upgrading e mail accounts for 299 verifying e mail accounts 385 VersaMail software 28 461 462 version numbers 536 537 video clips 101 video mode 231 video recording options 234 video recording screen 231 videos See also Media application adding note...

Page 704: ...essage 629 waking up handhelds 296 Warn over option 440 warnings 621 647 warranty 619 web addresses 444 462 472 See also URLs web browsers 470 web pages accessing 444 445 446 bookmarking favorites 452 464 caching 475 changing bookmarks for 452 454 changing link colors on 473 clearing cache for 476 displaying 459 460 downloading 457 479 exchanging 481 finding information on 447 hiding address field...

Page 705: ...expense reports 213 handheld system requirements 2 HotSync cable connections 79 importing 64 installing handheld software 7 28 538 540 542 listening to music 259 262 mobile connections 281 opening calendars 165 restoring information 614 synchronization options for 10 90 94 synchronizing handheld 10 78 82 99 synchronizing media information 75 synchronizing with user profiles 14 troubleshooting prob...

Page 706: ...Zire 72 Handheld 684 zoom options Media 243 zoom settings photos 235 zooming in and out of photos 242 ...

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