Oce cm4010 Facsimile Manual Download Page 3

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PRINTING A TRANSACTION
REPORT / IMAGE SENDING
ACTIVITY REPORT

TRANSACTION REPORT . . . . . . . . . . . . . . . . . . . . . 57

• CHANGING THE TRANSACTION REPORT

PRINT CONDITION FOR A SINGLE
TRANSMISSION . . . . . . . . . . . . . . . . . . . . . . . . . 58

• INFORMATION APPEARING IN THE RESULT

COLUMN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

IMAGE SENDING ACTIVITY REPORT . . . . . . . . . . . 60

• INFORMATION APPEARING IN THE RESULT

COLUMN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

CONVENIENT FUNCTIONS

SENDING THE SAME FAX TO MULTIPLE
DESTINATIONS (Broadcast transmission) . . . . . . . 62

SENDING A FAX AT A SPECIFIED TIME (Timer) . . 66

ERASING PERIPHERAL SHADOWS ON THE
IMAGE (Erase) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

TRANSMITTING AN ORIGINAL AS TWO
SEPARATE PAGES (Dual Page Scan). . . . . . . . . . . 72

SENDING TWO PAGES AS A SINGLE PAGE
(2in1). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

SENDING BOTH SIDES OF A CARD AS A
SINGLE PAGE (Card Shot) . . . . . . . . . . . . . . . . . . . . 78

STORING FAX OPERATIONS (Program). . . . . . . . . 81

ADDING YOUR SENDER INFORMATION TO
FAXES (Own number sending) . . . . . . . . . . . . . . . . 84

• TEMPORARILY CHANGING THE SENDER

INFORMATION (Own Name Select) . . . . . . . . . . 85

TRANSMITTING ORIGINALS OF DIFFERENT
SIZES (Mixed Size Original) . . . . . . . . . . . . . . . . . . . 86

FAXING THIN ORIGINALS (Slow Scan Mode). . . . . 88

SENDING A LARGE NUMBER OF PAGES (Job
Build) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

CALLING A FAX MACHINE AND INITIATING
RECEPTION (Polling) . . . . . . . . . . . . . . . . . . . . . . . . 92

• INITIATING POLLING RECEPTION

MANUALLY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

SENDING A FAX WHEN ANOTHER MACHINE
POLLS YOUR MACHINE (Polling memory). . . . . . . 96

• RESTRICTING POLLING ACCESS (Polling

security) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

• SCANNING A DOCUMENT INTO A MEMORY

BOX FOR POLLING TRANSMISSION . . . . . . . . 97

• PRINTING A DOCUMENT STORED IN THE

PUBLIC BOX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

• DELETING A DOCUMENT FROM THE

PUBLIC BOX . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

FORWARDING RECEIVED FAXES (Fax Data
Forward) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

SENDING A FAX DIRECTLY FROM A
COMPUTER (PC-Fax) . . . . . . . . . . . . . . . . . . . . . . . 103

FORWARDING A RECEIVED FAX TO AN E-MAIL
ADDRESS (Inbound Routing Settings) . . . . . . . . . 104

PERFORMING F-CODE
COMMUNICATION

F-CODE COMMUNICATION . . . . . . . . . . . . . . . . . . 105

• HOW F-CODES WORK . . . . . . . . . . . . . . . . . . . 105

• CREATING MEMORY BOXES IN THE

MACHINE FOR F-CODE COMMUNICATION . . 106

• F-CODE DIALING . . . . . . . . . . . . . . . . . . . . . . . 107

CONFIDENTIAL COMMUNICATION USING
F-CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

• F-CODE CONFIDENTIAL TRANSMISSION . . . 109

• PRINTING A FAX RECEIVED BY F-CODE

CONFIDENTIAL RECEPTION . . . . . . . . . . . . . . 110

POLLING RECEPTION USING F-CODES. . . . . . . . 112

POLLING MEMORY TRANSMISSION USING
F-CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

• SCANNING A DOCUMENT INTO A MEMORY

BOX FOR F-CODE POLLING
TRANSMISSION . . . . . . . . . . . . . . . . . . . . . . . . 114

• PRINTING A DOCUMENT STORED FOR

F-CODE POLLING TRANSMISSION . . . . . . . . . 117

• DELETING A DOCUMENT STORED FOR

F-CODE POLLING TRANSMISSION . . . . . . . . . 118

RELAY REQUEST TRANSMISSION USING
F-CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

RELAY BROADCAST TRANSMISSION USING
F-CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

USING AN EXTENSION PHONE

CONNECTING AND USING AN EXISTING
PHONE (Extension phone connection) . . . . . . . . . 122

• RECEIVING A FAX AFTER ANSWERING A

CALL ON THE EXTENSION PHONE (Remote
reception) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

• MAKING AND RECEIVING PHONE CALLS . . . 123

Summary of Contents for cm4010

Page 1: ......

Page 2: ...EXPOSURE 29 SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE Enlarge Reduce Sending 30 SPECIFYING THE SCAN SIZE OF THE ORIGINAL 31 SPECIFYING THE SEND SIZE 33 AUTOMATICALLY SCANNING BOTH SIDES OF AN OR...

Page 3: ...HINE Polling memory 96 RESTRICTING POLLING ACCESS Polling security 96 SCANNING A DOCUMENT INTO A MEMORY BOX FOR POLLING TRANSMISSION 97 PRINTING A DOCUMENT STORED IN THE PUBLIC BOX 99 DELETING A DOCUM...

Page 4: ...Group Key 140 Storing a Program 144 Modify Delete a One touch Key Group or Program 146 Programming an F code Memory Box Polling Memory 149 Programming an F code Memory Box Confidential 151 Programming...

Page 5: ...0 sheet paper drawer are installed on the cm2510 To further explain certain functions and uses some explanations assume that additional peripheral devices are installed MANUALS PROVIDED WITH THE MACHI...

Page 6: ...This manual provides detailed explanations of the procedures for using the scanner function and the Internet Fax function Document Filing Guide This manual provides detailed explanations of the proce...

Page 7: ...from the base screen of fax mode System Settings for Fax Administrator Default Display Setting page 175 One of the following screens can be selected for the initial screen that appears when the IMAGE...

Page 8: ...page 26 9 Resend key Touch this key to redial a fax number When entering a fax number to be dialed this key changes to the Next Address key TRANSMISSION BY REDIALING RESEND page 25 10 Address Book ke...

Page 9: ...4 4 Special Modes key Touch this key to use a convenient special mode Use this key when the Special Modes key that appears in the base screen has been changed to a different key using Customizing disp...

Page 10: ...the OK key The special mode settings cannot be changed from the function review screen To change a setting touch the OK key to close the Function Review screen and then touch the Special Modes key and...

Page 11: ...s book LDAP server CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK page 41 When the destination is selected using a one touch key or the fax number is entered directly using the numeric keys this...

Page 12: ...just the resolution of the image CHANGING THE RESOLUTION page 28 Original key Use this key to select the original size the original send size and two sided original scanning SPECIFYING THE ORIGINAL SC...

Page 13: ...the document glass follow these steps to start scanning and transmission When sending a fax normally memory transmission 1 Press the BLACK WHITE START key 2 When scanning is finished replace the origi...

Page 14: ...nsmission jobs display the job status screen 5 CHECKING THE STATUS OF FAX JOBS page 48 2 BASIC TRANSMISSION METHODS If memory becomes full while the first original page is being scanned transmission w...

Page 15: ...ion in progress is completed ahead of any previously reserved transmissions To send a fax by direct transmission touch the Direct TX key in the base screen USING THE AUTOMATIC DOCUMENT FEEDER TO SEND...

Page 16: ...2 A4R B5 and A5 size originals cannot be rotated for transmission System Settings for Fax Administrator Rotation Sending Setting page 180 The factory default setting is rotate before transmission If...

Page 17: ...5 1 2 length A5 210 mm width x 148 mm length 5 1 2 width x 8 1 2 length A5R 148 mm width x 210 mm length 11 width x 31 1 2 length 297 mm width x 800 mm length When transmitting a long original page 31...

Page 18: ...ansmission Cancel a transmission job in the job status screen CANCELING A FAX IN PROGRESS OR A RESERVED FAX page 55 System Settings for Fax Administrator Recall in Case of Line Busy page 182 This is u...

Page 19: ...splayed together with a job control number This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report System Settings for Fax Administrator Scan Comple...

Page 20: ...fax number with the numeric keys ENTERING A FAX NUMBER WITH THE NUMERIC KEYS page 35 4 Press the BLACK WHITE START key Transmission begins To cancel transmission While Dialing Press to cancel appears...

Page 21: ...due to a communication error or other reason If a fax transmission is already in progress when the direct transmission operation is performed the direct transmission will wait until the previous trans...

Page 22: ...der starting from the first page When sending a multi page fax the automatic document feeder and the document glass cannot both be used to scan the original pages 2 Enter the destination fax number 1...

Page 23: ...ed together with a job control number This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report If no action is taken for one minute after the confirm...

Page 24: ...l in the appropriate position for its size as shown above Do not place any objects under the original size detector Closing the automatic document feeder with an object underneath may damage the origi...

Page 25: ...le Quick File Two Sided Scanning Resending will not take place when a direct transmission is not successful due to a communication error or other reason If a fax transmission is already in progress wh...

Page 26: ...t glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key A...

Page 27: ...tion A group key cannot be used CALLING UP A FAX NUMBER FROM THE ADDRESS BOOK page 36 If the fax number of the transmitting machine is not stored in the Address Book enter the fax number with the nume...

Page 28: ...ination that includes an F code sub address and passcode cannot be used A one touch key that has multiple destinations or has a non fax destination cannot be used System Settings for Fax Administrator...

Page 29: ...Fax Administrator Initial Resolution Setting page 175 This is used to change the default resolution setting Resolution How to select Standard Select this setting when your original consists of normal...

Page 30: ...posure setting can be changed each time you change pages When using the automatic document feeder the exposure setting cannot be changed once scanning has begun System Settings for Fax Administrator D...

Page 31: ...1 2 x 8 1 2 B5 the image will be reduced before transmission Only standard original sizes can be automatically detected STANDARD SIZES page 16 When the original size is a non standard size manually s...

Page 32: ...e transmitted The send size cannot be specified when sending a long original To specify an AB size for the scan size touch the AB Inch key to highlight the AB side and then specify the scan size 4 Tou...

Page 33: ...Size key When the scan size is specified with numbers the send size cannot be specified Auto Exposure Standard Resolution Original Special Modes Quick File File Special Modes Sub Address Address Book...

Page 34: ...yed out to prevent selection To specify an AB size for the send size touch the AB Inch key to highlight the AB side and then specify the send size 4 Specify the Image orientation of the original 1 Tou...

Page 35: ...t properly when using enlargement reduction 3 Touch the OK key To specify the image orientation Touch the appropriate original orientation key so that it is highlighted Two sided scanning automaticall...

Page 36: ...after the country code when dialing an international number Touch the Pause key A hyphen is entered when the Pause key is touched once 3 ENTERING DESTINATION FAX NUMBERS Take care to enter the correct...

Page 37: ...ey Frequently used destinations can be displayed on the Frequent Use tab Destinations are automatically assigned to tabs when they are stored in one touch keys To have a destination appear on the Freq...

Page 38: ...hanges in the following order search numbers page 43 ascending names descending names search numbers When the display order is changed the display order of the other index tabs also changes To select...

Page 39: ...he destination that you wish to cancel Touch the Yes key in the confirmation screen 3 Touch the OK key You will return to the Address Book screen AAA AAA CCC CCC EEE EEE DDD DDD BBB BBB FFF FFF ABCD E...

Page 40: ...s does not change 1 Touch the Sort Address key 2 Change the display method 1 Touch the Fax key 2 Touch the OK key To display only group one touch keys Touch the Group key AAA AAA CCC CCC EEE EEE DDD D...

Page 41: ...This is used to create a custom index Display of a destination on the index is selected when the destination is stored Changing the Name of a Custom Index page 159 AAA AAA CCC CCC EEE EEE DDD DDD BBB...

Page 42: ...earch key The results will appear after a brief interval For the procedure for entering text see 6 ENTERING TEXT in the User s Guide How to search Enter the initial letters of the name maximum of 64 c...

Page 43: ...close the message A maximum of 300 search results are displayed If the desired destination was not found touch the Search Again key to add more search letters To check the information stored in a dest...

Page 44: ...ation is stored in a one touch key If you do not know the search number print the one touch address list using Sending Address List in the system settings for fax Sending Address List page 134 When en...

Page 45: ...d or area code are stored separately in one touch keys Example Using chain dialing to dial an international number System Settings for Fax Administrator Pause Time Setting page 178 This is used to set...

Page 46: ...justed when faxes are received When a fax smaller than 8 1 2 x 11 A4 size is received the size of the paper used for printing will vary depending on the orientation vertical or horizontal in which the...

Page 47: ...stapling can be selected when a finisher is installed The number of copies of received faxes that are printed and the output tray can be selected When a finisher is installed the number of copies prin...

Page 48: ...e Cancel key The password entry screen will appear again if the mode is changed In addition after the Cancel key is touched to close the screen the key will blink in the base screen as a reminder that...

Page 49: ...as jobs here 5 CHECKING THE STATUS OF FAX JOBS The left edge of the job status screen appears at the left edge of the touch panel screen The left edge of the job status screen can be touched to displ...

Page 50: ...ansmission or reception jobs A description of the job and the result status are shown Broadcast transmission jobs serial polling jobs and transmission reception jobs that used the document filing func...

Page 51: ...s reserved 5 Number of pages Shows the number of pages transmitted total number of original pages 6 Status Shows the job status Job in progress Job waiting to be executed A AAA AAA 3 Waiting 2 1 3 4 6...

Page 52: ...ng PC Fax transmission Message Status Send OK Transmission completed In Memory Reception completed but the fax has not been printed The received fax is being held by the print hold function Printed Th...

Page 53: ...he bottom of the job queue screen When the set retry interval elapses the job is executed If there are jobs reserved ahead of the retry job the retry job is reserved at the bottom of the job queue and...

Page 54: ...pages Fax Waiting This shows information on the destinations that are waiting A broadcast control number 3 digits appears in front of each destination Address The name of the other destination Status...

Page 55: ...l up the file and use it touch the Call key Failed Shows information on destinations for which communication failed A broadcast control number 3 digits appears in front of each destination Address Add...

Page 56: ...and execute the job While Stopping appears the cancellation can be stopped and the job can be transmitted 1 Touch the key of the Stopping fax job 2 Touch the Release key The job status changes to a W...

Page 57: ...e job will be executed when the job in progress is completed If the job in progress is a broadcast transmission job or a serial polling job the priority job will be transmitted between destinations of...

Page 58: ...saction Report Print Select Setting page 179 This is used to set the conditions for printing transaction reports The factory default settings are printing at below Single Sending Print Out All Report...

Page 59: ...at Error A transaction report is printed when transmission fails Do not Print Do not print a transaction report When the Print Original Image checkbox is selected part of the transmitted original is i...

Page 60: ...peration or your machine broke the connection when polled because no data was in its F code memory polling box RX POLL NG The connection was broken because the sub address for F code polling memory wa...

Page 61: ...Activity Report are erased when the report is printed and thus it cannot be reprinted The Image Sending Activity Report can also be printed manually For more information see List Print Administrator...

Page 62: ...peration or your machine broke the connection when polled because no data was in its F code memory polling box RX POLL NG The connection was broken because the sub address for F code polling memory wa...

Page 63: ...axes by broadcast transmission in group keys Group dialing allows you to call up multiple fax numbers stored in a one touch key by simply pressing the one touch key To store destinations in a group ke...

Page 64: ...Address key when entering destinations for broadcast transmissions If the To key appears after the destination is selected with a one touch key touch this key to display the Next Address key 3 Touch t...

Page 65: ...d then press the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key A broadcast transmission can be used in combination with the timer transmiss...

Page 66: ...ling resend procedure There is no need to rescan the original If the job was stored in a confidential folder or was stored as confidential file a password entry screen will appear after you touch the...

Page 67: ...not possible to leave the document in the auto document feeder or on the document glass and have it scanned at the reserved time of transmission When the transmission is finished the transmission set...

Page 68: ...CALLING UP A FAX NUMBER FROM THE ADDRESS BOOK page 36 If the fax number of the transmitting machine is not stored in the Address Book enter the fax number with the numeric keys ENTERING A FAX NUMBER...

Page 69: ...ansmissions can be stored at once Only one timer polling operation can be stored at once If you wish to poll from multiple machines store a serial polling timer operation If another transmission is in...

Page 70: ...face down on the document glass If the original can be placed in the document feeder tray place it face up 2 Touch the Special Modes key Edge erase This erases shadows that appear at the edges of the...

Page 71: ...umeric keys ENTERING A FAX NUMBER WITH THE NUMERIC KEYS page 35 You can touch the key to display a list of the selected special mode settings or two sided scanning To return to the previous screen aft...

Page 72: ...the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key When the erase function is used erase takes place at the edges of the original image If y...

Page 73: ...ment glass The send size cannot be changed 1 Place the original face down on the document glass Place the opened original on the document glass so that the first page you wish to transmit is on the ri...

Page 74: ...s touch the OK key 5 Press the BLACK WHITE START key to scan the first two pages To cancel scanning Press the STOP key 6 If you have more pages to scan change pages and then press the BLACK WHITE STAR...

Page 75: ...erase function Note however that Center Erase and Edge Center Erase cannot be used This function cannot be used in combination with the following functions 2in1 Card Shot Job Build Mode Mixed Size Ori...

Page 76: ...page This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent This function cannot be used in direct transmission mode or when the speaker...

Page 77: ...iginals Landscape originals Document glass Place each original face down Originals Speaker Resend Scan Send Auto Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings D...

Page 78: ...hed If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages h...

Page 79: ...used in direct transmission mode or when using the speaker 1 Place the original card face down on the document glass 2 Touch the Special Modes key 3 Touch the Card Shot key Transmission Front Back Spe...

Page 80: ...OK key next to the Cancel key 5 Changing the original scan size and send size If you do not need to change the scan size or send size go to step 6 1 Touch the Image Settings key and then touch the Or...

Page 81: ...press the BLACK WHITE START key to scan the back of the card 9 Touch the Read End key The ratio cannot be specified and the Rotation Sending Setting cannot be selected This function cannot be used in...

Page 82: ...job program is stored Enter the fax numbers of the branch offices Select the 2in1 function Select erase settings Press the BLACK WHITE START key The originals are scanned and transmitted Call up the s...

Page 83: ...Job Build mode Mixed Size Original Slow Scan mode Own Name Select Polling Memory Transaction Report File Quick File Up to 48 programs can be stored and can be used repeatedly Up to 500 destinations c...

Page 84: ...nned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and...

Page 85: ...ing Page Number at Receiver page 180 in the system settings for fax administrator Page numbers appear in the format page number total pages Only the page number is printed when manual transmission or...

Page 86: ...ouch the desired sender information key 2 Touch the OK key 4 Touch the OK key System Settings for Fax Administrator Registration of Own Name Select page 181 This is used to store sender information fo...

Page 87: ...eder tray The following combinations of sizes of originals can be placed together in the document feeder tray 11 x 17 and 8 1 2 x 14 11 x 17 and 8 1 2 x 13 11 x 17 and 5 1 2 x 8 1 2 A3 and B4 A3 and B...

Page 88: ...the mixed size original setting is selected rotation sending does not operate When the mixed size original setting is selected two sided scanning cannot be used except when using the cm4010 This func...

Page 89: ...o much force they may crumple and misfeed 2 Touch the Special Modes key 3 Select slow scan mode 1 Touch the keys to switch through the screens 2 Touch the Slow Scan Mode key so that it is highlighted...

Page 90: ...sided scanning To return to the previous screen after checking the settings touch the OK key 5 Press the BLACK WHITE START key To cancel scanning Press the STOP key To cancel slow scan mode Touch the...

Page 91: ...ned This function cannot be used in direct transmission mode or when using the speaker 1 Insert the originals face up in the document feeder tray Place the originals face up Insert the originals all t...

Page 92: ...cator line Repeat until all sets of originals have been scanned If no action is taken for one minute after the final original is scanned scanning automatically ends and the transmission is entered in...

Page 93: ...polling reception function 1 Touch the Special Modes key 2 Select polling reception 1 Touch the keys to switch through the screens 2 Touch the Polling key so that it is highlighted 3 Touch the OK key...

Page 94: ...red In this procedure one touch keys that have a sub address and passcode cannot be used 4 Press the BLACK WHITE START key Your machine will call the other machine and initiate reception of the fax Po...

Page 95: ...UP A FAX NUMBER FROM THE ADDRESS BOOK page 36 If the fax number of the transmitting machine is not stored in the Address Book enter the fax number with the numeric keys ENTERING A FAX NUMBER WITH THE...

Page 96: ...be used when the other machine is Super G3 or G3 compatible and has a polling function The receiving machine bears the expense phone charges of the polling reception 0312345678 Resend Speaker Quick Fi...

Page 97: ...ogrammed sender fax number matches a fax number stored in your machine as a polling passcode number This is called Polling Security To use this function first store polling passcode numbers the sender...

Page 98: ...the screens 2 Touch the Memory Box key 4 Touch the Data Store key 5 Touch the Public Box key 1 1 Speaker Resend Scan Send Auto Quick File File Special Modes Sub Address Address Book Fax Mode Switch Im...

Page 99: ...RT key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned If you are scanning the original on the document glass scan each page one page at a time Whe...

Page 100: ...lic Box key will be grayed out 5 Press the BLACK WHITE START key The stored document is printed To cancel printing Touch the Cancel key in the touch panel Speaker Resend Quick File File Special Modes...

Page 101: ...4 To cancel the deletion Touch the No key You will return to the screen of step 4 Speaker Resend Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory...

Page 102: ...he machine 1 Press the SYSTEM SETTINGS key 2 Touch the Fax Data Receive Forward key 3 Touch the Fax Data Forward key The machine cannot print Printing Forwarding Received fax The machine Forwarding de...

Page 103: ...until it can be printed If some pages of a fax that is being forwarded were successfully printed only those pages that were not printed will be forwarded A forwarded fax becomes a fax transmission jo...

Page 104: ...e data for transmission will be created and sent as a fax For more information on using PC Fax see the Help file for the PC Fax driver The PC Fax driver is on the CD ROM that accompanies the machine F...

Page 105: ...ward received faxes directly to an e mail address without printing the faxes To configure inbound routing settings click Application Settings and then Inbound Routing Settings in the Web page menu Adm...

Page 106: ...machine does not match the F code in the receiving machine reception will not take place The products of other manufacturers may use different terms for sub address and passcode If you need to contact...

Page 107: ...ission To use the following F code communication functions F code memory boxes must be created in the other machine F code confidential transmission F code polling reception F code relay request trans...

Page 108: ...following F code functions are used the other machine dials your machine F code confidential reception F code polling memory F code relay broadcast transmission If the destination machine does not hav...

Page 109: ...x the print passcode must be entered The F code sub address and passcode of the memory box to be used should be verified by the sender and the recipient before the fax is sent System Settings for Fax...

Page 110: ...the BLACK WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scann...

Page 111: ...the key of the memory box containing the confidential fax appears in the keys of memory boxes that have received faxes The keys of memory boxes that have not received faxes are grayed out and cannot b...

Page 112: ...The fax is automatically cleared from the memory box after printing If you forget the print passcode There is no way to check a forgotten passcode on the machine Take care not to forget the passcode...

Page 113: ...automatic document feeder or on the document glass when using this function The receiving machine bears the phone charges of the transmission 1 Touch the Special Modes key 2 Select polling 1 Touch th...

Page 114: ...o enter 5 Enter the passcode 4 Press the BLACK WHITE START key Your machine will call the other machine and initiate reception of the fax Polling multiple machines serial polling is not possible F cod...

Page 115: ...ion System Settings for Fax F Code Memory Box This is used to create memory boxes polling memory for F code polling memory transmission A memory box name sub address and passcode are programmed in eac...

Page 116: ...select original settings exposure resolution original size and two sided original To set special mode settings touch the Special Modes key that is displayed when the Image Settings key is touched A p...

Page 117: ...original and press the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key To cancel scanning To cancel scanning press the STOP key during scanning If other...

Page 118: ...he document you wish to print is stored appears in keys that have documents stored 5 Press the BLACK WHITE START key The document in the selected memory box is printed To cancel printing Touch the Can...

Page 119: ...documents stored 5 Touch the Yes key The document in the selected memory box is deleted and you return to the screen of step 4 To cancel the deletion Touch the No key You will return to the screen of...

Page 120: ...nication This function can be used in combination with a broadcast transmission or timer transmission An F code relay request transmission can also be stored in a program Your machine the machine that...

Page 121: ...inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each...

Page 122: ...t memory box when the box is created in your machine The end receiving machines do not need to support F code communication The other machine the machine that requests a relay broadcast transmission o...

Page 123: ...to receive a fax Connect the extension phone as shown below 9 USING AN EXTENSION PHONE Connect an extension phone that has a modular jack Use standard phone line cable to connect the phone If other th...

Page 124: ...your extension phone 1 When you hear ringing answer the call on the extension phone 2 Signal the machine to start fax reception Press on the keypad of the extension phone 3 Replace the extension phon...

Page 125: ...e line type setting check the main power check the date and time change your sender fax number setting CONNECTION TO THE TELEPHONE LINE Be sure to use the provided telephone line cord to connect the m...

Page 126: ...e used and in particular if reception or timer transmission will take place at night always keep the main power switch in the On position CHANGING THE SENDER FAX NUMBER If your fax number changed chan...

Page 127: ...ht Saving Time Setting checkbox When this function is used the time changes at the beginning and end of daylight saving time as follows Standard time Daylight saving time First Sunday in April 2 00 3...

Page 128: ...gured Storing destinations for fax Displaying the number of pages faxed System settings that can be configured by the administrator To configure these settings login as an administrator is required Fo...

Page 129: ...of the settings see the following pages of this chapter System settings screen factory default state To quit the system settings touch the Exit key in the top right corner of the screen User authentic...

Page 130: ...e mail address which is stored on the LDAP server in same way as you entered the password When finished touch the OK key If you select a user whose E mail address is stored in the machine the e mail a...

Page 131: ...chine Auth to is entered To enter your login name directly or change the login destination touch the Auth to key The following screen appears when the key is touched Select the desired key and touch t...

Page 132: ...pletes the login procedure After login the system settings can be used For the procedure following login see When User Authentication is not Enabled page 128 To configure and store LDAP settings click...

Page 133: ...ge 165 Depending on the machine specifications and peripheral devices installed it may not be possible to use some settings Item Factory default setting Page List Print User 134 Sending Address List 1...

Page 134: ...ore Polling Memory Box Name Sub Address Confidential 151 Box Name Sub Address Print PIN Relay Broadcast 154 Box Name Sub Address Recipient X Modify Delete 157 Polling Memory Confidential Relay Broadca...

Page 135: ...pears and printing begins To cancel printing Touch the Cancel key in the message screen that appears after you touch one of the keys SYSTEM SETTINGS System Settings Admin Password Default Settings Tot...

Page 136: ...Type and then store the address 1 Press the SYSTEM SETTINGS key 2 Touch the Address Control key 3 Touch the Direct Address Program key 4 Touch the Individual key SYSTEM SETTINGS System Settings Admin...

Page 137: ...he User s Guide 7 Enter initials 1 Touch the Initial key 2 Enter initials on the text entry screen that will appear Enter up to 10 characters For the procedure for entering text see 6 ENTERING TEXT in...

Page 138: ...ey appears 3 Enter the sub address with the numeric keys maximum of 20 digits 4 Touch the Sub Address key appears 5 Enter the passcode with the numeric keys maximum of 20 digits A passcode is not nece...

Page 139: ...u do not know the line conditions do not change this setting International Correspondence Mode None Mode 1 Mode 2 or Mode 3 can be selected for the International Correspondence Mode When sending a fax...

Page 140: ...nd group keys can be stored It will not be possible to store a group if this has been prohibited using Disable Registering Destination from Operation Panel page 177 in the system settings for fax admi...

Page 141: ...ing text see 6 ENTERING TEXT in the User s Guide The lowest number not yet used is automatically entered as the Search Number If you wish to change the search number touch the Search Number key and en...

Page 142: ...cted instead of the ABC index display The lower keys are for selecting whether or not to include the group in the Frequent Use index It is convenient to include frequently used addresses and groups in...

Page 143: ...cters appearing next to the Key Name key will be displayed in the group key Initially the first 18 characters of the group name entered in step 5 appear 12 Touch the Exit key To store another group To...

Page 144: ...e group touch the displayed destination A message will appear to confirm the deletion Touch the Yes key If Disable Direct Entry page 188 has been enabled in the system settings for fax administrator i...

Page 145: ...e Address Control key 3 Touch the Direct Address Program key 4 Touch the Program key 5 Enter a program name 1 Touch the Program Name key 2 Enter a program name on the text entry screen that will appea...

Page 146: ...t you wish to store in the program 8 Touch the Exit key To store another program Touch the Next key and repeat the procedure from step 5 A timer setting cannot be included in a program At least one on...

Page 147: ...delete a program touch the Program key SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper...

Page 148: ...it Delete 1 2 Search Number 001 0123456789 Initial Index Fax No AAA AAA A Name User 1 E mail Fax Internet Fax 2 1 Direct Address Modify Delete Search Number 001 Group Name Initial Index Key Name Addre...

Page 149: ...Editing and Deleting F code Memory Boxes page 157 The key is specified as a forwarding destination as explained in FORWARDING A RECEIVED FAX TO AN E MAIL ADDRESS Inbound Routing Settings page 104 If...

Page 150: ...boxes be stored Delete unnecessary memory boxes and then store a new memory box Editing and Deleting F code Memory Boxes page 157 A passcode does not need to be stored if the other machine does not us...

Page 151: ...not need to store a passcode go to the next step 3 Touch the OK key and cannot be used in a sub address When the Passcode key is touched appears If an incorrect entry is made Press the CLEAR key and e...

Page 152: ...st can be stored When 100 memory boxes are stored no further memory boxes be stored Delete unnecessary memory boxes and then store a new memory box Editing and Deleting F code Memory Boxes page 157 A...

Page 153: ...meric keys maximum of 20 digits If you do not need to store a passcode go to the next step 3 Touch the OK key and cannot be used in a sub address When the Passcode key is touched appears If an incorre...

Page 154: ...act your dealer or nearest Oc Service Department 10 Touch the Exit key To program another memory box Touch the Next key and repeat the procedure from step 5 F Code Memory Box Confidential Enter the pr...

Page 155: ...can be stored When 100 memory boxes are stored no further memory boxes be stored Delete unnecessary memory boxes and then store a new memory box Editing and Deleting F code Memory Boxes page 157 A pa...

Page 156: ...keys maximum of 20 digits If you do not need to store a passcode go to the next step 3 Touch the OK key and cannot be used in a sub address When the Passcode key is touched appears If an incorrect ent...

Page 157: ...that have been entered touch the Address Review key in the address selection screen To delete an end receiving machine touch the key of the machine that you wish to delete and then touch the Release k...

Page 158: ...TTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Documen...

Page 159: ...151 Programming an F code Memory Box Relay Broadcast page 154 To delete the box Touch the Delete key and then touch Yes key in the deletion confirmation screen To edit or delete another memory box Aft...

Page 160: ...or the procedure for entering text see 6 ENTERING TEXT in the User s Guide The factory default names for the custom indexes are User 1 to User 6 To change another custom index repeat this procedure SY...

Page 161: ...key of the desired receive mode 2 Select output settings When the checkbox of a setting is selected the setting can be used The settings that appear here are the settings that are configured in Fax O...

Page 162: ...SETTINGS key 2 Touch the Admin Password key 3 Log in 1 Touch the Password key and enter the administrator password For the procedure for entering text see 6 ENTERING TEXT in the User s Guide 2 Touch t...

Page 163: ...touch the Exit key to quit the system settings User authentication is initially disabled factory default setting System Settings Exit Logout Fax Data Receive Forward USB Device Check Default Settings...

Page 164: ...y and go to step 3 Login by user number Touch the Admin Login key In addition to login in by touching the Admin Login key the system settings administrator can also be accessed when login is performed...

Page 165: ...ish them from the general user system settings If Auto Clear activates logout will automatically take place To logout Press the LOGOUT key Except when entering a fax number Enter the administrator pas...

Page 166: ...Display Language Setting American English 171 Disabling of Job Priority Operation Not used in fax mode Disable 171 Disabling of Bypass Printing Disable 172 Key Operation Setting 0 0 sec 172 X Disable...

Page 167: ...t 175 Moir Reduction Disable 175 X Must Input Next Address Key at Broadcast Setting Disable 176 X Scan Complete Sound Setting Middle 176 X The Number of File Name Subject Body Keys Displayed Setting 6...

Page 168: ...e Disable 177 Disable Selection from the Address Book 177 E mail Disable FTP Disable Desktop Disable Network Folder Disable Internet Fax Disable Fax Disable Disable Direct Entry 177 E mail Disable Int...

Page 169: ...tion Print Out Notice Page Activity Report Print Select Setting 179 Auto Print at Memory Full Disable Print Daily at Designated Time Disable ECM Enable 179 Distinctive Ring Detection Off 180 X Fax Sen...

Page 170: ...Administrator Settings List Image Sending Activity Report 186 X Image Sending Activity Report Scan X Image Sending Activity Report Internet Fax X Image Sending Activity Report Fax Anti Junk Fax Numbe...

Page 171: ...e 3 187 Group Disable E mail Disable FTP Disable Desktop Disable Network Folder Disable Internet Fax Disable Fax Disable Disable Registration Using Network Scanner Tools 3 Disable 187 X Settings to Di...

Page 172: ...kbox Message Time Setting The duration of time that messages appear in the display the time until a message is automatically cleared can be set to any number of seconds from 1 to 12 Specify the time w...

Page 173: ...the OK key Disabling of Covers Inserts Mode This setting is used to prohibit the use of the covers and inserts function To enable this setting select the checkbox and touch the OK key This setting is...

Page 174: ...to the customized key The name of the key can also be changed 5 Touch the OK key If you wish to change the name of the customized key touch the Key Name key and enter the desired name The customized k...

Page 175: ...s used to disable two sided printing such as when the duplex module malfunctions To enable this setting select the checkbox and touch the OK key Disabling of Large Capacity Cassette When a large capac...

Page 176: ...0X200dpi 200X400dpi 400X400dpi 600X600dpi Fax Standard Fine Super Fine Ultra Fine When using a stored image file select the Apply the Resolution Set when Stored checkbox and touch the OK key to use th...

Page 177: ...of one touch keys that are displayed in the Address Book screen The number of keys can be set to 6 or 9 Select one of the keys and touch the OK key Disable Switching of Display Order This is used to p...

Page 178: ...ckbox and touch the OK key Settings to Disable Transmission These settings are used to disable the following transmission operations Disable Resend on Fax Image Send Mode Disable the use of the Resend...

Page 179: ...the checkbox and touch the OK key Pause Time Setting This setting is used to select the duration of pauses that are inserted in destination fax numbers If the Pause key is touched when dialing or stor...

Page 180: ...ally print at a specified time once a day only Both settings can be selected When the Auto Print at Memory Full checkbox is selected the Image Sending Activity Report will automatically print when the...

Page 181: ...g select the checkbox and touch the OK key Rotation Sending Setting When transmitting an image that is one of the following sizes this function rotates the image counterclockwise 90 degrees 8 1 2 x 11...

Page 182: ...ender name touch the Next key and repeat the procedure from step 2 5 Touch the Exit key 1 Touch the Modify Delete key 2 Touch the desired sender name key 3 Touch the Name key 4 Edit the sender name an...

Page 183: ...rings on which the machine automatically receives a call and begins fax reception in auto reception mode Any number from 0 to 15 can be selected Specify the number with the keys and touch the OK key T...

Page 184: ...keys To insert a pause between digits of the number touch the Pause key If you wish to specify an F code confidential memory box in the destination machine touch the Sub Address key after entering th...

Page 185: ...he desired staple position and paper size This setting can only be used when the Multiple Set Print and Staple checkbox is selected in the Fax Receive Settings page 160 The number of sheets that can b...

Page 186: ...ys a message will appear and no further numbers can be stored First delete a number that is no longer needed and then store the new number 3 Press the numeric keys to store the fax number Up to 20 dig...

Page 187: ...desired key Printing will begin Anti Junk Fax Number List This prints a list of the Anti Junk fax numbers stored using Anti Junk Fax Setting page 183 in the system settings for fax administrator Anti...

Page 188: ...Web page and storing from a computer can each be separately prohibited Disable Registering Destination from Operation Panel Disables address control from the machine To use this setting select the de...

Page 189: ...en the Select Cancel All key is touched all settings become When the key is touched in the checked condition all settings become Disable Direct Entry This prohibits the direct entry of the address To...

Page 190: ......

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