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HUAWEI TP3206&TP3218&TP3218S Telepresence
User Guide

5 Starting a Conference

Issue 01 (2013-08-15)

Huawei Proprietary and Confidential

Button

Description

Tri-screen Cisco TelePresence System site

This icon indicates that the site status is unknown.

Tri-screen telepresence site

These icons indicates that the site status is online, offline,
busy, and unknown, respectively.

Common site on the LDAP server

These icons indicates that the site status is online, offline,
busy, and unknown, respectively.

Uni-screen Cisco TelePresence System site on the LDAP
server

This icon indicates that the site status is unknown.

Tri-screen Cisco TelePresence System site on the LDAP
server

This icon indicates that the site status is unknown.

Tri-screen telepresence site on the LDAP server

These icons indicates that the site status is online, offline,
busy, and unknown, respectively.

Local virtual conference room

These icons indicates that the site status is online, busy, and
unknown, respectively.

LDAP virtual conference room

These icons indicates that the site status is online, offline,
busy, and unknown, respectively.

Save

Tap this icon to save a found LDAP site or virtual
conference room to the local contacts list.

Procedure

Step 1

From the

Call

screen, tap the

Contacts

tab.

Step 2

Use any of the following methods to initiate a conference:

Whether the

eSpace

tab is available depends on your settings on the telepresence host. To display the tab,

on the Telepresence System Manager, choose

System Settings

Network Address Book

, select

eSpace

Server

, and click

Save

. To search the LDAP server for LDAP sites or virtual conference rooms, enable

the LDAP server as follows: On the

LDAP Sites

Virtual Conference Room

tab, set

Directory

Server

Enable

, set the required parameters, and click

Save



Tap the

Sites

tab, select one or more sites, and tap



Tap the

Local Groups

tab, select one or more groups, and tap

Summary of Contents for TP3206

Page 1: ...HUAWEI TP3206 TP3218 TP3218S Telepresence V100R001C02B010 User Guide Issue 01 Date 2013 08 15 HUAWEI TECHNOLOGIES CO LTD ...

Page 2: ...ei and the customer All or part of the products services and features described in this document may not be within the purchase scope or the usage scope Unless otherwise specified in the contract all statements information and recommendations in this document are provided AS IS without warranties guarantees or representations of any kind either express or implied The information in this document i...

Page 3: ...m Manager HUAWEI TP3206 TP3218 TP3218S Telepresence Security Maintenance How to maintain the telepresence system security http enterprise huawei com HUAWEI TP3206 TP3218 TP3218S Telepresence Command Reference Functions parameters formats usage guidelines and examples of the Telnet and Secure Shell SSH commands for the telepresence system http enterprise huawei com HUAWEI TP3206 TP3218 TP3218S Tele...

Page 4: ...e huawei com Service Management System Administrator Guide Structure functions and how to operate maintain and troubleshoot the Service Management System SMC This is provided along with the SMC http enterprise huawei com Terms Term Description Tap Use your finger to touch an item on the touch panel and remove your finger quickly from the screen Tap and hold Use your finger to touch an item on the ...

Page 5: ...5 Huawei Proprietary and Confidential Copyright Huawei Technologies Co Ltd iv Term Description add sites to or delete sites from the conference Local site This is the site where you are currently located Remote site This is one of the participating sites in a conference except the local site ...

Page 6: ...Configuring the Browser 7 2 1 3 Using HTTP or HTTPS for Login 7 2 1 4 Configuring Security Settings 8 2 1 5 Logging Out from the Telepresence System Manager 10 2 2 Configuring and Controlling Devices 10 2 2 1 Setting the Product Model 10 2 2 2 Configuring the NMS 10 2 2 3 Configuring the Devices 11 2 2 4 Controlling Devices 11 2 3 Configuring the System 13 2 3 1 Setting General Parameters 13 2 3 2...

Page 7: ...lays 24 5 Starting a Conference 25 5 1 Initiating a Conference by Using Different Methods 25 5 1 1 Initiating a Conference from Favorite Conferences 25 5 1 2 Initiating a Conference from the Contacts Screen 26 5 1 3 Initiating a Conference from the Keypad Screen 28 5 1 4 Initiating a Conference from the Conference History Screen 29 5 2 Answering or Rejecting a Call 29 5 3 Joining a Scheduled Confe...

Page 8: ...ng by Site 43 8 13 Using Network Recording Optional 44 8 14 Disconnecting a Site 44 8 15 Calling a Site 44 8 16 Deleting a Site 45 8 17 Adding a Site 45 8 18 Extending a Conference 46 8 19 Exiting a Conference 46 9 Using Local Recording Optional 47 9 1 Setting Recording Parameters 47 9 2 Recording a Conference 48 10 Common Maintenance Functions 49 10 1 Diagnosing Devices 49 10 2 Monitoring the Dev...

Page 9: ...us on the meeting not the technology With simple system configurations and conference management the TP3206 transmits high definition HD video and stereo audio supports point to point and multipoint conferences and displays video and a computer s graphical user interface at the same time The TP3206 provides the ultimate conference experience linking sites across the globe together The TP3206 TP321...

Page 10: ...splays make the local participants feel as though they are sitting with the remote participants face to face In addition the display on the left and right sides on the screen is the same as the actual settings at the remote end When a local participant and a remote participant offer their right hands at the same time a real visual effect of handshake can be experienced 1 2 2 Face to Face Experienc...

Page 11: ...p 50Hz high definition HD video 1080p 60Hz HD video Three Channel Audio Broadband stereo Sound localization H 239 Dual Stream Simultaneous transmission of video and presentation through two independent channels Sharing of computer desktop as presentation Presentation plug and share Script Script editing from the Telepresence System Manager Script control from the touch panel Display of scripts on ...

Page 12: ... stream encryption and TLS signaling encryption during voice services to ensure user data integrity Web security During login authentication the telepresence system uses the Hypertext Transfer Protocol Secure HTTPS to transmit the user name and password to the server User accounts are manageable Users with the highest level privileges can enable or disable other accounts All account passwords are ...

Page 13: ...rior have access authentication mechanisms Users must enter their user names and passwords to access the ports System logs record all user activities and operation commands associated with device or system management for future audits A log contains all the details such as the user ID event time event type name of the resource that has been accessed and access results The system controls users rig...

Page 14: ...lepresence System Manager using a web browser to manage the telepresence system 2 1 1 Login Prerequisites Hardware It is recommended that any computer used to access the Telepresence System Manager meet the hardware specifications listed in Table 2 1 Table 2 1 Hardware specifications Item Recommended Configuration CPU Intel PentiumTM Dual Core E5500 processor 2 8GHz or above Memory 1 GB or more Di...

Page 15: ...level to display the Security Settings dialog box Step 4 Enable Active Scripting and all the parameters under Downloads Step 5 Click OK to return to the Internet Options dialog box Step 6 Click Trusted sites and then Sites to display the Trusted sites dialog box Step 7 In Add this website to the zone enter the IP address or domain name of the Telepresence System Manager Step 8 Click Add Step 9 Cli...

Page 16: ...ault To obtain all administration rights log in as the super administrator The user name is superadmin and the default password is Change_Me To enhance the data security on the Telepresence System Manager change the default password Step 5 From Language select a language Step 6 Click Log In After authentication the home page of the Telepresence System Manager is displayed as shown in Figure 2 1 Fi...

Page 17: ...ocol TCP to upload SiteCall conference information to the SMC 1 On the Telepresence System Manager choose System Settings H 323 SIP to display the H 323 SIP tab 2 Under H 323 set SiteCall HTTPS mode to Enable 3 Click Save Disabling the Telnet User Account The telepresence system allows you to enable and disable the Telnet user account The Telnet user account is disabled on the system by default If...

Page 18: ...ine Help 2 2 1 Setting the Product Model Context You can set which product model is controlled by the Telepresence System Manager Procedure Step 1 Log in to the Telepresence System Manager as the super administrator Step 2 Click Device Control to display the device topology Step 3 Right click Telepresence Host and choose Set Model from the shortcut menu Step 4 Select the product model to be contro...

Page 19: ...rial port Set the device connected to every serial port on the telepresence host Video port Set the devices to which the video ports on the telepresence host are connected and their transmission parameters Audio port Set the devices to which the audio ports on the telepresence host are connected and their transmission parameters Set the transmission parameters for every audio port on the teleprese...

Page 20: ...ep 2 Control a device Click the device to be controlled Microphone Mute or unmute microphones s Speaker Mute or unmute speakers Right click the device to be controlled and choose Control Video port Select output devices for video inputs Audio port Select audio sources for audio output devices and set audio input and output parameters Tabletop display Open stop or close tabletop displays Power supp...

Page 21: ... ports to their default connection settings click Restore defaults in the lower right corner It is recommended that you keep the default connection settings 2 3 Configuring the System The Telepresence System Manager allows you to set the system parameters 2 3 1 Setting General Parameters Context Before using the telepresence system set the general parameters including Site name display parameters ...

Page 22: ... clock mode and sensitivity From the home page of the Telepresence System Manager choose System Settings 4E1 set 4E1 parameters and click Save 2 3 4 Setting H 323 SIP Parameters The telepresence system supports H 323 and Session Initiation Protocol SIP Before making calls set the registration parameters for each protocol From the home page of the Telepresence System Manager choose System Settings ...

Page 23: ...between the telepresence host and the network address book server From the home page of the Telepresence System Manager choose System Settings Network Address Book Set the network address book parameters and click Save 2 3 9 Setting Other Peripherals Parameters The telepresence host allows you to control a computer after you set the server Media Access Control MAC address on the Telepresence Syste...

Page 24: ...control operations 3 1 Powering On the Touch panel Procedure Step 1 Check that the touch panel is connected to a power supply The battery life is limited Therefore connect the touch panel to a power supply using the power adapter for long duration conferences Step 2 Press and hold the power key for at least two seconds End 3 2 Powering On the System The power button on the touch panel turns on or ...

Page 25: ...p a connected wireless network under WLAN networks To connect to an unconnected wireless network set the parameters described in Table 3 1 Table 3 1 WLAN connection parameters Parameter Description Network settings Set this parameter to Manual Password Specifies the login password for the wireless network for example 22rTP3206 Proxy settings Set this parameter to None IP settings Set this paramete...

Page 26: ...ouch panel user name and password are hid To change the password log in to the Telepresence System Manager and choose System Settings Users To obtain the case insensitive SSID tap Apps Settings Wireless networks WLAN Settings on the touch panel Step 4 Tap Save to connect to the telepresence host End Follow up Procedure After the touch panel is restarted the telepresence system home screen is displ...

Page 27: ...een Displays or hides the shortcut bar Starts or stops presentation sharing Turns on or off continuous presence Expands or collapse the conference schedules list Refreshes the conference schedules list Displays the keypad 3 5 Waking Up the Touch Panel If you do not operate the touch panel for a specified period of time configurable on the Telepresence System Manager when the following conditions a...

Page 28: ...n This password helps prevent unauthorized changes to telepresence conference parameters Procedure Step 1 Tap Settings Advanced Settings Security Settings Step 2 In Current password enter the current password By default the password is empty Step 3 In New password and Confirm password enter a new password Step 4 Tap Save If you forget this password select Huawei Telepresence from the touch panel s...

Page 29: ...e parameters Parameter Description Dial number type Specifies the line type used to call a site Rate Specifies the conference bandwidth If a Cisco TelePresence site is to be called the value of this parameter must be greater than 1 5 Mbit s Conference password Specifies the conference password This password is required for a site to request chair control rights and allows anonymous sites to join t...

Page 30: ...sion Initiation Protocol SIP is used for audio visual conferences AUTO The system randomly selects a protocol Default presentation mode Specifies whether the presentation sharing function is supported Disable not supported Presentation supported Answer mode Specifies the local site s answer mode when there is an incoming call It is recommended that you set this parameter to Auto Auto Calls are ans...

Page 31: ... on the contacts screen P2P call with priority If this option is selected the system preferentially places a point to point call to a site Presentation plug and share If this option is selected and the TP3206 is in a conference the TP3206 automatically shares a presentation when a presentation source is plugged in Step 3 Tap OK End 3 6 6 Customizing Conference Control Functions From the touch pane...

Page 32: ...lays are closing Procedure If physical buttons are available on the conference table 1 Press on the table to open a tabletop display 2 Press and hold to close a tabletop display If touch sensitive buttons are available on the conference table 1 When a tabletop display is closed tap to open it 2 When a tabletop display is open tap to close it If you tap when the tabletop is closing or opening the c...

Page 33: ... access number specified on the SMC for the MCU that hosts the desired conference The Meeting Passcode is the Conference ID specified on the MCU for the desired conference If the conference you wish to join is password protected you must tap and enter the password to join the conference 5 1 Initiating a Conference by Using Different Methods The telepresence system provides multiple paths to initia...

Page 34: ...ltiple remote participant sites tapping will display only the names and numbers of those sites End 5 1 2 Initiating a Conference from the Contacts Screen The contacts list stores site information This saves time as you do not need to enter site information every time you initiate a conference and prevents entry of incorrect IP addresses You can also search the Lightweight Directory Access Protocol...

Page 35: ...ine offline busy and unknown respectively Local virtual conference room These icons indicates that the site status is online busy and unknown respectively LDAP virtual conference room These icons indicates that the site status is online offline busy and unknown respectively Save Tap this icon to save a found LDAP site or virtual conference room to the local contacts list Procedure Step 1 From the ...

Page 36: ... or area On the Contacts tab tap next to a site entry Then you can view the site name site number data transmission rate and call type for the site entry End 5 1 3 Initiating a Conference from the Keypad Screen Context You can enter the IP address number or URI of a site from the keypad screen to initiate a point to point conference To set conference parameters tap Settings General Conference Sett...

Page 37: ... conference records and select one of the conferences to hold the conference again Procedure Step 1 From the Call screen tap the Conference History tab Step 2 Tap a conference to start it To search for a conference enter the conference name or number in the search field and tap Tap to view and edit the call settings For details about the parameter description see Table 3 3 Tap to place the call If...

Page 38: ...choose Conference Schedules to access the conference schedules screen and join an ongoing conference 5 4 Joining an Authentication Conference Context If the number of sites that are expected to join the conference is not known you can set the number of anonymous sites and then hold an authentication conference A site can join the authentication conference by calling the conference access number Be...

Page 39: ...ei IMS videoconferencing solution can integrate with Multipoint Control Units MCUs to provide HD video conference functions Procedure Step 1 On the Telepresence System Manager set the SIP parameters and register the telepresence system with the IMS server For details about the configuration see the HUAWEI TP3206 TP3218 TP3218S Telepresence System Manager Online Help Step 2 Tap Keypad Step 3 Enter ...

Page 40: ...08 15 Huawei Proprietary and Confidential Copyright Huawei Technologies Co Ltd 32 about the settings see Table 3 3 Continuous presence is displayed on center HD displays by default Procedure Step 1 From the Call screen tap the Contacts tab Step 2 Select one or more sites or groups and tap End ...

Page 41: ...ference you can mute the local microphone to avoid being heard by remote sites To be heard again by remote sites unmute the local microphone Procedure Step 1 From the touch panel tap to mute the local microphone Step 2 Tap again to unmute the local microphone You can also tap on the conference table to mute or unmute the local microphones To mute only the microphone in front of a specific tabletop...

Page 42: ...after you drag the site to the HD display area To view a specific screen video on a specific HD display tap and drag the screen to the desired virtual HD display To view the video from another screen slide left or right on the virtual HD display On the center HD display you can view any of the three screens of the remote site On the left HD display you can view the left or center screen of the rem...

Page 43: ... a conference See 8 9 Sharing Presentations When the telepresence system is in a conference you can view presentations shared by remote sites After sending or receiving a presentation you can configure the HD displays to show the presentation or conference video By default the presentation is displayed on the tabletop displays Procedure Step 1 Tap below one of the simulated HD displays in the HD d...

Page 44: ...ts For example you can adjust the font size of scripts set the script to bold or not and change the text color Procedure Creating a Script 1 From the home page of the Telepresence System Manager choose Records Script Create 2 Edit the title and content of a script In the content area you can use the following icons to adjust the font sets the text to bold or not set the script size increases the f...

Page 45: ...t to display the Script screen Step 3 Check the script content and tap Enable Script to display the script control window The script is displayed on the center HD display When the center HD display is showing a presentation scripts are not displayed even after the script function is enabled To display the scripts tap below the simulated center HD display to switch to the conference video If the sc...

Page 46: ...Site Context If no site in the conference is being broadcast or having the floor and voice activation is disabled participating sites can view any sites they wish on their HD displays The chair site can view desired sites at any time during the conference Procedure Step 1 Tap a site in the site list to display the site controls list Step 2 Tap If you have selected Continuous presence when setting ...

Page 47: ...ay Captions to enable captions to be displayed on the local center HD display If both captions and scripts are available scripts are displayed Step 3 Tap Hide Captions to hide captions End 8 4 Requesting and Releasing Chair Control Rights Obtaining chair control rights gives you more conference control functions Context If no chair site has been selected to chair a conference any site can request ...

Page 48: ...he floor only the microphones of the site given the floor and the chair site are not muted To unmute the microphones of all sites enable discussion Depending on the settings on the ResourceManager RM or Service Management Center SMC the site given the floor will view either of the following sites The site itself The chair site Procedure Step 1 Tap the desired site in the site list Step 2 Tap You c...

Page 49: ...ut Step 4 Drag the desired sites to the continuous presence panes and click OK If you drag a three screen site to a pane you can slide left or right on the pane to view different screens of the site To display different screen videos of a three screen site in different panes tap corresponding to the site and drag the screens to different panes Video feeds for different panes cannot be the same If ...

Page 50: ...gged in Step 2 Tap to display the presentation control screen Step 3 Choose to share the left or right presentation source based on the multi functional socket to which the presentation source is connected If the presentation is not properly centered or displayed change the screen resolution of the presentation source Step 4 Tap to display the presentation control screen Then choose to stop sharin...

Page 51: ...s the predefined voice activation threshold and is the loudest in the conference the screen video corresponding to the speaker is broadcast Procedure Step 1 Tap more on the home screen to display the conference controls list Step 2 Tap Voice Activation Switching by Speaker to start voice activation Step 3 Tap Stop Voice Activation Switching by Speaker to stop voice activation End 8 12 Starting or ...

Page 52: ... list to start recording If automatic recording is selected in conference settings on the ResourceManager RM the recording server records a conference after the conference starts Step 3 Click Disable Network Recording to stop recording End 8 14 Disconnecting a Site Context Using the Disconnect Site function the chair site can disconnect a site from the conference After a site is disconnected its i...

Page 53: ...a Site Context The chair site can add sites not on the conference control screen from the contacts list or keypad to the conference using the Add Site function Procedure Step 1 Tap more from the home screen to display the conference controls list Step 2 Tap Add Site to display the contacts screen Step 3 Select the sites to be added to the conference From the Sites Local Groups LDAP Sites or eSpace...

Page 54: ...e from the home screen to display the conference controls list Step 2 Tap Extend Conference to display the extend conference screen Step 3 Select the number of minutes by which you want to extend the conference Step 4 Tap OK End 8 19 Exiting a Conference Context Sites can exit a conference at any time The chair site and the conference convener can end the conference or exit the conference without ...

Page 55: ... Configure the video ports connected to the recording system 1 Right click Video Ports 2 Select Settings from the shortcut menu to display the Video Port Settings screen 3 Configure the video ports for the recording system according to device connections Four types of video recording systems are defined in the telepresence system Left recording encoder Center recording encoder Right recording enco...

Page 56: ...ng of local or remote video and audio You can record a conference from the touch panel or the Telepresence System Manager Procedure Step 1 From the home screen of the touch panel tap Record Conference to display the Record Conference screen Step 2 Tap or to record local or remote video If the telepresence system is not in a conference only is available Step 3 Tap to record the conference Step 4 Wh...

Page 57: ...vices over the external network Video ports Check whether the local or remote video channels are working properly Audio ports Check whether the local or remote audio channels are working properly 10 2 Monitoring the Devices From the device topology of the Telepresence System Manager you can view version information and operating status for the system devices To view version information and operati...

Page 58: ...n user s password 1 On the Telepresence System Manager choose System Settings Users to display the Users tab page 2 Fill in and for your account 3 Click Save Change other users passwords 1 On the Telepresence System Manager choose System Settings Users to display the Users tab page 2 Set the password for Touch Panel User API Server user CTT user SSH Telnet User HTTP Client User or Telnet Client Us...

Page 59: ...address book parameters under System Settings Network Address Book have been set Click Sync Contacts to synchronize the contacts on the telepresence host with the center codec To view information about a site or groups click the site Details about the site will be displayed in the right pane of the page The icons next to the site names indicate the online status of the sites For details about the ...

Page 60: ...ht End 10 7 Setting the Administrator Number Context The administrator number can be set only when a public switched telephone network PSTN interface card is installed on the telepresence host After you set the administrator number you can contact the administrator by choosing Contact Administrator from the touch panel Procedure Step 1 From the home page of the Telepresence System Manager choose S...

Page 61: ...ave End 10 9 Importing and Exporting Mapping Table Files Context The camera mapping table is used to adjust the relative coordinates of the three images captured by the camera lenses Using the Telepresence System Manager the super administrator can import and export the mapping table files Procedure Step 1 Log in to the Telepresence System Manager as the super administrator Step 2 Click Device Con...

Page 62: ...system devices to their default settings Procedure Step 1 Click Device Control to display the device topology Step 2 Click Restore Save Settings Choose Restore Default Settings and enter Telepresence host SN to restore the system to its default settings To check the serial number SN of the telepresence host right click and choose Query Version Restore Default Settings is available to the super adm...

Page 63: ...ophone Do not get the touch panel wet Do not tap the touch panel with excessive force The system administrator is recommended to arrive at the telepresence room ahead of a conference to prepare the conferencing environment and ensure that the telepresence system can be used properly To ensure that a conference starts on time do not power off any device before the conference Maintaining the Telepre...

Page 64: ...evice in a well ventilated place Do not expose the device to direct sunlight Install the device strictly according to the requirements of the manufacturer Do not place any object on the top of the device Reserve a minimum space of 10 cm at the four sides of the device for heat dissipation Do not place the device on or near inflammable materials such as foam Keep the device away from heat source or...

Page 65: ...d the live line cannot be connected inversely Do not scratch or abrade the shell of the device The shed painting may lead to skin allergy or malfunction of the device If the shed painting material drops into the host a short circuit may occur Cleaning Requirements Before cleaning the device stop using it disconnect the power supply and unplug all the cables connected to the device such as the powe...

Page 66: ...han Android 3 0 may cause the system to malfunction Using the Telepresence Room When tabletop displays are closing keep your hands and all other objects away from them to prevent personal injury or damage to the equipment Keep the conference room clean using appropriate methods and tools For example use a soft cloth to gently clean the HD displays screen Camera Fans Maintenance Requirements When r...

Page 67: ...ies are dry Do not drop throw or bend your wireless device Do not place the wireless device and its accessories in areas with extreme temperatures Disposal and Recycling Information This symbol on the device and any included batteries indicates that the device and any included batteries should not be disposed of as normal household garbage Do not dispose of your device or batteries as unsorted mun...

Page 68: ...istance of at least 20 cm from all persons Note This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and...

Page 69: ... signals contacts Users can save the information about the IP address number type and bandwidth of a remote site to a contact continuous presence A feature in multi point conferencing that allows the video endpoint to see images from multiple video endpoints at the same time All parties remain continuously visible or present for the duration of the call and the user can have control over the scree...

Page 70: ...middle codec multi functional socket This is an integrated tabletop socket that provides AC power interfaces VGA interfaces audio interfaces and network interfaces P Picture in Picture Picture in Picture PiP is a feature of some television receivers and similar devices One program channel is displayed on the full TV screen at the same time as one or more other programs are displayed in inset windo...

Page 71: ...which they can have face to face remote conferences telepresence system manager The telepresence system manager is used for device management It is used to configure and control the devices of the system view the status of the devices and troubleshoot the devices telepresence host The telepresence host is the core control device of the Huawei telepresence V2 0 All the telepresence system devices s...

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